Registrar Information Session Fall 2016 – September 16, 2016
Agenda
• Introduction • Student Central Update • New Student Orientation Update • International Student Support • Distributed Schedule of Classes Update • Waitlist/Event Scheduling • Digital Diplomas • New Campus Practices • Transcript Guidelines • New Campus Meetings/Working Groups • Questions? Introduction
• Year in Review • Academic Year 2016-2017 Student Central Update
Transcripts Early Engagement
INDIANA UNIVERSITY 4 Student Central Update
• New Due Date • Expanded Hours • Streamlined Operations • Early Communication • Verification • Award Letters Student Central Update New Student Orientation Update
• Pre-Registration Pilot
• Plans for 2017 – 2018
• NSO Changes in 2016 • Advising/Registration “Pod” model
New Student Orientation Pre-Registration Pilot Goal: For students
• To have a positive registration experience,
• To enroll in full schedule and in courses critical to their degree,
• Have equal access to courses and course times,
• Learn to use the registration tools (e.g. iGPS: planner, Schedule Builder, etc.) New Student Orientation Pre-Registration Pilot
Goal: Scheduling Officers
• Insure seats are spread throughout the day
• Insure seats remain for August Orientation (Domestic and International populations) New Student Orientation Pre-Registration Pilot
BUS DAs: 1,533, BUS Prep: 1,286, Ballet: 18 LLC : 663, International: 511 Total: 2,993
Pre-Registered Self enrolled: 2,808
Course Drops: 11%, Section Changes: 25%
Student Surveys: Very Positive New Student Orientation Pre-Registration Pilot
Issues:
Implementation/Operational
Process Financial Aid Program/Plan Maintenance Reporting New Student Orientation Pre-Registration Pilot Goal: Reserve seats in specific section(s) and insure placement – but do not enroll students. Objectives • Enhance academic career and registration planning • Assign student(s) to specific class • Enable reservation of seats in class(es) so assigned • Insure reservation process integrated into iGPS • Minimize impact on existing processes (e.g., FA, etc.) • Minimize modification(s) of SIS
INDIANA UNIVERSITY 12 New Student Orientation Pre-Registration Pilot – Part Deux
Plans for 2017
INDIANA UNIVERSITY 13 Freshman New Student Orientation Transfer New Student Orientation Units Provided Both Advising and Course Registration
• Hutton Honors College • IU Athletics • Kelley School of Business • School of Education • University Division Units Provided Advising Only
• College of Arts and Sciences • Jacobs School of Music • Music Theater BFA • School of Informatics and Computing • School of Public and Environmental Affairs • School of Public Health • Wells Scholars How satisfied were you overall with your New Student Orientation academic advising experience?
STUDENT RESPONSES Extremely Satisfied (1950) Satisfied (1859) Neutral (309) Dissatisfied (90) 8% 2%
46%
44% How beneficial was the Planning Your Academic Path component?
STUDENT RESPONSES Extremely Beneficial (2857) Beneficial (1424) Not Beneficial (59) 1%
33%
66% At my registration appointment, I was able to register for…
Answer Options Response # of Percentage Responses
All of the classes that I needed/wanted. 36.9% 1551
Most of the classes that I needed/wanted. 46.8% 1969
Some of the classes that I needed/wanted. 13.7% 574
Very few of the classes that I needed/wanted. 2.5% 103
None of the classes that I needed/wanted. 0.2% 7
Schedule of Classes Update
Distributed Schedule of Classes + CART
Fall 2016
• First term that Distributed Schedule of Classes in SIS and CART where used from start to finish (Build- Maintenance).
• Eliminated paper Schedule Review Document and individual email processing. Schedule of Classes Update
Paperless Schedule Maintenance a Success
Fall 2016
Feb. 2nd – Sept. 13th:
• 1593 Class section Added to the Schedule of Classes
• 4153 CART Updates Processed
• Countless updates made by Scheduling Officers in SIS in real time. Task Center in One.IU Waitlist and Event Scheduling
• Event Scheduling / SharePoint
• Waitlist Processing • Automated process (formerly manual) • Runs five times per day
• Ballantine Hall International Student Support
• IU2U International Initiative • Second Language Studies (SLST) Classes Digital Diplomas
• Bloomington initiative
• Secure, electronic delivery of diplomas, especially for international students
• Vendor Demos
• Paradigm – replaces apostille need
• Parchment – facilitates posting on social media
New Campus Practices
Multiple Withdrawals – Service Indicators
• Campus-wide committee developed a new policy governing multiple late withdrawals from all courses • Undergrads only (degree-seeking) • Withdrawal from All Subjects for two terms • V32 (hold), placed by Registrar, preventing future initial registration until permission is obtained from student’s school • Each school/UDIV will develop a petition process and maintain the process on their school website • Registrar will run a weekly report identifying students prior to Spring 2017 registration • If NSI is placed after initial enrollment for a given term, it will not impact drop/add but will impact the initial registration of the next major semester • Initiative includes Fall, Spring, and Summer terms New Campus Practices
Post Auto-W Workflow Process
• Beginning Spring 2017, eDrop will be extended to drops after auto-W • Will be two types of drop documents- pre and post auto-w • Routing is determined by type of document • The workflow system will use Schedule of classes and calendar information to determine if it is an eDrop vs. a Late eDrop with W or F • Student initiates late drop or late drop/add pair • Students will be given a warning similar to, “After the automatic W deadline, dropping classes will require permission from your school dean and your instructor. It will be up to your instructor or dean’s discretion to give you either a W or an F.” • Faculty will be required to assign a grade of W or F, per UFC policy • Routing and end date details will be solidified during Fall 2016 for Spring launch
INDIANA UNIVERSITY 28 Transcript Guidelines
• Transcript Notations Course Attributes Individualized Notations
• Dissertation changes Transcript Notation IU ScholarWorks link Changes to safe data transmission
New guidelines for email
• Up to 100 UIDS may be sent via email text
• Use –secure message/confidential in subject
• No attachments! New Campus Meetings
• Associate Dean’s Meeting
• AAR Working Group
• Curriculum Working Group QUESTIONS?
Mark McConahay – Associate Vice Provost and Registrar – [email protected] Mike Carroll – Senior Associate Registrar – [email protected] Mike Szakaly – Senior Associate Director, Student Central on Union [email protected] Jack Rhodes – Director, First Year Experience Programs [email protected]
QUESTIONS?
Jalane Deckard – Assistant Registrar – [email protected] Lisa Scully – Senior Associate Registrar – [email protected] Carissa Bullman – Assistant Registrar – [email protected] Erika Knudsen – Senior Assistant Registrar – [email protected] THANK YOU!
Office of the Registrar 408 N. Union Bloomington, Indiana 47408 [email protected]