Registrar Information Session Fall 2016 – September 16, 2016 Agenda • Introduction • Student Central Update • New Student Orientation Update • International Student Support • Distributed Schedule of Classes Update • Waitlist/Event Scheduling • Digital Diplomas • New Campus Practices • Transcript Guidelines • New Campus Meetings/Working Groups • Questions? Introduction • Year in Review • Academic Year 2016-2017 Student Central Update Transcripts Early Engagement INDIANA UNIVERSITY 4 Student Central Update • New Due Date • Expanded Hours • Streamlined Operations • Early Communication • Verification • Award Letters Student Central Update New Student Orientation Update • Pre-Registration Pilot • Plans for 2017 – 2018 • NSO Changes in 2016 • Advising/Registration “Pod” model New Student Orientation Pre-Registration Pilot Goal: For students • To have a positive registration experience, • To enroll in full schedule and in courses critical to their degree, • Have equal access to courses and course times, • Learn to use the registration tools (e.g. iGPS: planner, Schedule Builder, etc.) New Student Orientation Pre-Registration Pilot Goal: Scheduling Officers • Insure seats are spread throughout the day • Insure seats remain for August Orientation (Domestic and International populations) New Student Orientation Pre-Registration Pilot BUS DAs: 1,533, BUS Prep: 1,286, Ballet: 18 LLC : 663, International: 511 Total: 2,993 Pre-Registered Self enrolled: 2,808 Course Drops: 11%, Section Changes: 25% Student Surveys: Very Positive New Student Orientation Pre-Registration Pilot Issues: Implementation/Operational Process Financial Aid Program/Plan Maintenance Reporting New Student Orientation Pre-Registration Pilot Goal: Reserve seats in specific section(s) and insure placement – but do not enroll students. Objectives • Enhance academic career and registration planning • Assign student(s) to specific class • Enable reservation of seats in class(es) so assigned • Insure reservation process integrated into iGPS • Minimize impact on existing processes (e.g., FA, etc.) • Minimize modification(s) of SIS INDIANA UNIVERSITY 12 New Student Orientation Pre-Registration Pilot – Part Deux Plans for 2017 INDIANA UNIVERSITY 13 Freshman New Student Orientation Transfer New Student Orientation Units Provided Both Advising and Course Registration • Hutton Honors College • IU Athletics • Kelley School of Business • School of Education • University Division Units Provided Advising Only • College of Arts and Sciences • Jacobs School of Music • Music Theater BFA • School of Informatics and Computing • School of Public and Environmental Affairs • School of Public Health • Wells Scholars How satisfied were you overall with your New Student Orientation academic advising experience? STUDENT RESPONSES Extremely Satisfied (1950) Satisfied (1859) Neutral (309) Dissatisfied (90) 8% 2% 46% 44% How beneficial was the Planning Your Academic Path component? STUDENT RESPONSES Extremely Beneficial (2857) Beneficial (1424) Not Beneficial (59) 1% 33% 66% At my registration appointment, I was able to register for… Answer Options Response # of Percentage Responses All of the classes that I needed/wanted. 36.9% 1551 Most of the classes that I needed/wanted. 46.8% 1969 Some of the classes that I needed/wanted. 13.7% 574 Very few of the classes that I needed/wanted. 2.5% 103 None of the classes that I needed/wanted. 0.2% 7 Schedule of Classes Update Distributed Schedule of Classes + CART Fall 2016 • First term that Distributed Schedule of Classes in SIS and CART where used from start to finish (Build- Maintenance). • Eliminated paper Schedule Review Document and individual email processing. Schedule of Classes Update Paperless Schedule Maintenance a Success Fall 2016 Feb. 2nd – Sept. 13th: • 1593 Class section Added to the Schedule of Classes • 4153 CART Updates Processed • Countless updates made by Scheduling Officers in SIS in real time. Task Center in One.IU Waitlist and Event Scheduling • Event Scheduling / SharePoint • Waitlist Processing • Automated process (formerly manual) • Runs five times per day • Ballantine Hall International Student Support • IU2U International Initiative • Second Language Studies (SLST) Classes Digital Diplomas • Bloomington initiative • Secure, electronic delivery of diplomas, especially for international students • Vendor Demos • Paradigm – replaces apostille need • Parchment – facilitates posting on social media New Campus Practices Multiple Withdrawals – Service Indicators • Campus-wide committee developed a new policy governing multiple late withdrawals from all courses • Undergrads only (degree-seeking) • Withdrawal from All Subjects for two terms • V32 (hold), placed by Registrar, preventing future initial registration until permission is obtained from student’s school • Each school/UDIV will develop a petition process and maintain the process on their school website • Registrar will run a weekly report identifying students prior to Spring 2017 registration • If NSI is placed after initial enrollment for a given term, it will not impact drop/add but will impact the initial registration of the next major semester • Initiative includes Fall, Spring, and Summer terms New Campus Practices Post Auto-W Workflow Process • Beginning Spring 2017, eDrop will be extended to drops after auto-W • Will be two types of drop documents- pre and post auto-w • Routing is determined by type of document • The workflow system will use Schedule of classes and calendar information to determine if it is an eDrop vs. a Late eDrop with W or F • Student initiates late drop or late drop/add pair • Students will be given a warning similar to, “After the automatic W deadline, dropping classes will require permission from your school dean and your instructor. It will be up to your instructor or dean’s discretion to give you either a W or an F.” • Faculty will be required to assign a grade of W or F, per UFC policy • Routing and end date details will be solidified during Fall 2016 for Spring launch INDIANA UNIVERSITY 28 Transcript Guidelines • Transcript Notations Course Attributes Individualized Notations • Dissertation changes Transcript Notation IU ScholarWorks link Changes to safe data transmission New guidelines for email • Up to 100 UIDS may be sent via email text • Use –secure message/confidential in subject • No attachments! New Campus Meetings • Associate Dean’s Meeting • AAR Working Group • Curriculum Working Group QUESTIONS? Mark McConahay – Associate Vice Provost and Registrar – [email protected] Mike Carroll – Senior Associate Registrar – [email protected] Mike Szakaly – Senior Associate Director, Student Central on Union [email protected] Jack Rhodes – Director, First Year Experience Programs [email protected] QUESTIONS? Jalane Deckard – Assistant Registrar – [email protected] Lisa Scully – Senior Associate Registrar – [email protected] Carissa Bullman – Assistant Registrar – [email protected] Erika Knudsen – Senior Assistant Registrar – [email protected] THANK YOU! Office of the Registrar 408 N. Union Bloomington, Indiana 47408 [email protected] .