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20-21-Sub-Handbook-7-9-20.Pdf II EDMOND PUBLIC SCHOOLS 1001 WEST DANFORTH ROAD EDMOND, OK 73003-4801 Mission Statement “Empowering All Students To Succeed In A Changing Society” Human Resources Department 340-2800 District Substitute Coordinator 340-2216 [email protected] 340-2826 [email protected] Absence Management Job Line 1-800-942-3767 Absence Management Web Address www.aesoponline.com Employment This handbook does not create or intend to create a contract of employ- ment, either expressed or implied. A substitute is an at-will employee or independent contractor of the District and the relationship with the District may be terminated by the substitute or the District at any time, with or without cause. The District does not guarantee specific benefits or terms of employment. Contents I. Substitute Requirements A. Application Packet .................................................... 1 B. Criminal History Background Report ........................... 1 C. Global Compliance Tutorials....................................... 1 II. General Information A. Returning Substitutes ............................................... 2 B. Contacting Human Resources .................................... 2 C. Change of Name, Address or Telephone ...................... 2 D. Removing Your Name from the Sub List ...................... 2 E. Non-Certified Substitutes Amount of Days ................... 2 F. Certified Substitutes Amount of Days .......................... 2 G. Substitute Pay ......................................................... 2 H. School Closing Information ........................................ 3 I. Payroll Information .................................................. 3 J. Long Term Substitute ............................................... 3 K. Extra Duty .............................................................. 3 L. Reassignment .......................................................... 3 III. Substitute Teacher Hours ........................................... 4 IV. Directions to Edmond Public Schools ......................... 5 V. Your Assignment A. Arrival and Instructional Times .................................. 8 B. Before the School Day Starts ..................................... 8 C. The Start of Class Time ............................................. 8 D. Class Control .......................................................... 8 E. Helpful Hints ............................................................ 9 F. The End of the Day ................................................... 10 VI. Emergency Procedures A. Injury to Student ..................................................... 11 B. In Case of Personal Injury ......................................... 11 II Contents VII. Responsibilities A. General School Policies ............................................. 12 B. School and/or Teacher Responsibilities ........................ 12 C. Substitute Responsibilities ......................................... 12 D. Use of Technology .................................................... 13 Standards of Conduct .......................................... 14 Responsibilities and Expectations .......................... 14 Prohibited Activities ............................................. 15 Consequences ..................................................... 15 VIII. Professional Ethics A. Professional Ethics of the Substitute ........................... 16 B. Interacting with Students .......................................... 16 C. Appropriate Dress .................................................... 16 D. Removal of a Substitute ............................................ 16 IX. Absence Management ................................................ 17 X. Definitions ................................................................. 18 XI. Board of Education Policies A. Audio and Video Recording / Transmission—#5730...... 19 B. Discrimination / Civil Rights, Grievance—#5165.......... 24 C. Employee Alcohol/ Drug Free Workplace & Drug Testing—#2279................................................... 28 D. Employee Dress Code—#2275................................... 29 E. Employees Social Media Policy—#2250....................... 30 F. Student Dress Code—#4510...................................... 32 G. Technology: Access to and Responsible Use of Technology Resources & Information Databases—#5720/R......... 33 Miscellaneous Employee Service Portal ................................................ 39 Global Compliance Training (GCN)................................... 46 Frontline Substitute Quick Start Guide ............................. 48 Substitute Teacher Pay Dates ......................................... 50 Substitute Teacher Notes Examples.................................51 Employee 403(b) Eligibility Notice ................................... 54 Blank Page for Notes ..................................................... 55 School Year Calendar 2020-2021 .................................... 56 Professional Dress Guidelines ......................................... 57 III IV I. Substitute Requirements All substitutes must be at least 21 years old, or have 45 hours of college credit. In order to substitute teach you must complete the following: A. Application (Online Only) Applications can be accessed online at www.edmondschools.net Returning substitutes who did not work an average of four days per month the previous year, or had a break in service beyond 12 months will be considered NEW. B. A Clear Criminal History Background Check Report National Criminal History Record Check as required by the OK State Depart- ment of Education for the purposes of school employment. A copy can be re- quested if a NCHRC has been processed within the past twelve months for the purposes of school employment or teaching certification. Cost $57.25. For faster clearance you may request to order a background report in addi- tion to the NCHRC from ACCUFAX. Forms will be provided upon verification of application for the NCHRC and payment of the $18.00 fee. C. Annual Global Compliance Tutorials (GCN Training) D. New Sub Orientation OR Returning Sub Annual Review Video **New Sub Orientation is required for all NEW substitutes OR those re- turning following a Break-In-Service of the duration of a school year or more. New Sub Orientation is held at the EPS Administration Center, 1001 W. Danforth Road, in the Board of Education Building Conference Rooms at the south end of the building. A link to attend the two-hour, in-person training will be included in the New Substitute onboarding tasks shared online through TalentEd Records. **Returning Sub Annual Review Video is required for all RETURNING subs who worked in the previous school year. A link to the 25-minute video will be included in the Returning Substitute onboarding tasks shared online through TalentEd Records. II. General Information A. Returning Substitute Teacher Rule Substitutes must work an average of one day per month the previous year in order to avoid a break in service. An employee who has had a break in ser- vice is required to have a criminal history record check report on file that is less than 12 months old. The type of report required is dependent on the last day worked. If the last day worked is 12 months or more the report required is: *National Criminal History Record Check through the Oklahoma State Dept. of Education for a fee of $57.25, Teacher Cert. Section, Room 212, 2500 North Lincoln Boulevard. *If the last day worked is less than 12 months the report required is: National Criminal Record report through Accufax for a fee of $18.00 through EPS. B. Contacting Human Resources The Human Resources Department is open from 8:00 a.m. until 4:30 p.m. Monday through Friday. Feel free to contact the Human Resources Department if assistance is needed. C. Change of Name, Address or Telephone For updates to address and telephone, you may login to your EPS Employee Portal and make the changes. For name changes, please bring your new social security card to the Human Resources Department. D. Removing Your Name from the Substitute List If you are no longer available to work for the Edmond Public School District, please call the Human Resources Department and request that your name be removed from the substitute list. E. Non-Certified Substitutes Non-certified substitutes without a degree are limited to 135 days of subbing for a classroom teacher, and have an unlimited number of days subbing for a TAI, TAII, or Media Center Assistant. Non-certified substitutes who have provided an original college transcript, with at least a bachelor’s degree posted, are limited to 145 days of subbing for classroom teachers, and have an unlimited number of days subbing for a TAI, TAII, or Media Center Assistant. F. Certified Substitutes Certified substitutes who have provided an original and current Oklahoma teaching certificate may substitute an unlimited number of days for classroom teachers. G. Substitute Pay $70.00 per day for Certified Substitutes in a Classroom Teacher assignment. $60.00 per day for Non-Certified Substitutes in a Classroom Teacher assignment. $60.00 per day for all Substitutes in a TAI, TAII, or Media Assistant assignment. If you are called for 1/2 day, you will be paid 1/2 of the daily rate. 2 H. School Closing Information In the event of emergency school closing, it is your responsibility to use the contacts listed to determine if you are to report to work. Local television stations Local radio stations EPS District web site EPS District Facebook Mobile Application
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