Agenda Geary County Unified

AGENDA

GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas

DISTRICT MISSION Preparing today’s students for tomorrow’s world.

REGULAR BOARD OF EDUCATION MEETING

Mary E. Devin Center for Education Support Monday, July 10, 2017 5:00 pm

NOTICE: INFORMATION REFERRED TO IN OPEN MEETING WILL BE PUBLIC INFORMATION………

I. Call the Meeting to Order.………………President LaDonna Junghans II. Roll Call………………….………………...Clerk of the Board Tina Kausler III. Pledge of Allegiance…………………….President LaDonna Junghans IV. Public Comment Reminder……………..President LaDonna Junghans V. Approval of the Agenda……...... President LaDonna Junghans VI. Election of the 2017-2018 Board of Education President…..President VII. Election of the 2017-2018 Board of Education Vice President VIII. Approval of the Consent Agenda………………..…..President A. Approval of the Minutes of the June 5, and June 29, 2017 Board of Education Meetings (Witt) B. Approval of the Treasurer’s Report and End of the Year Petty Cash Report (Fredricks) C. Authorize Application and Designate Authorized Representatives for Federal Impact Aid (Witt) D. Consider Resolution to Establish Home Rule by Board of Education (Witt) E. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting (Witt) F. Approval of Board of Education Meeting Dates for 2017-2018 (Witt) G. Consider Resolution to Establish Petty Cash Fund (Witt) H. Consider Resolutions to Establish Activity Funds (Witt) I. Consider Resolution for Rescinding Policy Statement Found in Board Minutes (Witt) J. Consider Resolution to Adopt Board Policies (Witt)

Board of Education Agenda July 10, 2017 Page 2

K. Designation of School Attorney (Witt) L. Designation of School Architectural Services (Witt) M. Designation for Depositories for School District Funds (Witt) N. Designation of Authorized Representatives for School Programs (Witt) O. Designation of Official District Newspaper (Witt) P. Consider Adopting Hour Calendar for 2017-2018 (Witt) Q. Consider Approval of 2017-2018 Mileage Allowance (Witt) R. Consider Approval of Substitute Teacher Wages (Witt) S. Consider Approval of Copy Fees (Witt) T. Personnel Report (Manley) U. Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant (Witt) V. Approve Kansas Parent Education Program – KPEP (formerly Parents as Teachers Program), submission of application for the 2017-2018 Grant (Stauffer) W. Consider Hoover, Bachman and Associates, Inc. Agreements (Helget) IX. Comments from the Public X. Approval of Bills (if any) (Fredricks) XI. Action Items (Superintendent) A. 2017-2018 Insurance Program with Employers Mutual Companies (EMC) (Wild) B. Renewal of Edgenuity (Sparks/Wesoloski) C. LightSpeed (Web filtering) Payment (DeArmond) D. Fort Riley Middle School – Initial Network Upgrade (DeArmond) E. Addition to the USD 475 Board of Education Guiding Principles (Miller) F. Mower Replacements for 2017-2018 (Wild) XII. General Remarks from Board of Education Members & Superintendent XIII. Executive Session to Discuss Negotiations and Acquisition of Real Property XIV. Return to Open Session XV. Adjournment

NEXT BOARD OF EDUCATION MEETING MONDAY, AUGUST 7, 2017 5:00 P.M. Mary E. Devin Center for Education Support (PENDING BOARD OF EDUCATION APPROVAL OF 2017-2018 MEETING DATES)

NEXT SPECIAL BOARD OF EDUCATION MEETING MONDAY, AUGUST 21, 2017 5:00 P.M. Mary E. Devin Center for Education Support AGENDA

GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas

DISTRICT MISSION Preparing today’s students for tomorrow’s world.

REGULAR BOARD OF EDUCATION MEETING

Mary E. Devin Center for Education Support Monday, July 10, 2017 5:00 pm

NOTICE: INFORMATION REFERRED TO IN OPEN MEETING WILL BE PUBLIC INFORMATION………

I. Call the Meeting to Order.………………President LaDonna Junghans

II. Roll Call………………….………………...Clerk of the Board Tina Kausler

III. Pledge of Allegiance…………………….President LaDonna Junghans

IV. Public Comment Reminder……………..President LaDonna Junghans

Commentary:

If you would like to make a public comment during today’s meeting please fill out the public comment form located on the sign in table and give it to Tina Kausler.

V. Approval of the Agenda……...... President LaDonna Junghans

 motion required

VI. Election of the 2017-2018 Board of Education President…..President LaDonna Junghans

 Board members will be given the opportunity to submit a nomination

 motion required

Board of Education Agenda July 10, 2017 Page 2

VII. Election of the 2017-2018 Board of Education Vice President

 President presiding

 motion required

VIII. Approval of the Consent Agenda………………..…..President

A. Approval of the Minutes of the June 5, and June 29, 2017 Board of Education Meetings (Witt)

It is recommended that the minutes of the June 5, 2017 and June 29, 2017 meetings be approved. Copies of the minutes are attached (here) for June 5th, (here) for June 29th.

B. Approval of the Treasurer’s Report and End of the Year Petty Cash Report (Fredricks)

A copy of the Treasurer’s Report for the month ending May 31, 2017 is attached (here). The Petty Cash Fund Report for fiscal year 2017 is attached (here) In August, Board Members will receive the treasurer’s end of the year report for 2016-2017.

It is recommended that the Treasurer’s Report and the End of the Year Petty Cash Report are approved as presented.

C. Authorize Application and Designate Authorized Representatives for Federal Impact Aid (Witt)

Commentary:

The application process for Title VIII Section 8003 funds (formerly PL 874) requires that the Board of Education take action authorizing the filing of the application.

It is recommended that the Board of Education authorize the filing of an application for Title VIII Section 8003 funds for the 2017-2018 school year and that Dr. Corbin Witt and Ardena Carlyon be designated as the authorized representatives for this program.

Board of Education Agenda July 10, 2017 Page 3

D. Consider Resolution to Establish Home Rule by Board of Education (Witt)

Commentary:

Under Board Policy A: District Authority it is necessary for the Board to adopt the resolution #2018-1 attached (here) each year announcing its intent to use that authority.

It is recommended that the Board approve the Resolution #2018-1 to Establish Home Rule as presented for the 2017-2018 school year.

E. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting (Witt)

Commentary:

Pursuant to KSA 75-1120a ( c ) (1), USD 475 may waive requirements of “generally accepted accounting principles”, prescribed financial statements and general fixed asset accounting for fiscal year ending June 30, 2018 if the Board adopts the resolution #2018-2 attached (here).

It is recommended that the Board authorize the resolution #2018-2 which waives generally accepted accounting principles and fixed asset accounting for the 2018 budget year.

F. Approval of Board of Education Meeting Dates for 2017-2018 (Witt)

Commentary:

KASB recommends Boards of Education establish meeting dates by approving the resolution #2018-3 attached (here).

It is recommended that the resolution #2018-3 listing Regular and Additional (if needed) Board meeting dates and times be approved as presented.

Board of Education Agenda July 10, 2017 Page 4

G. Consider Resolution to Establish Petty Cash Fund (Witt)

Commentary:

Kansas Statute requires that the Board of Education establish a petty cash fund. The resolution #2018-4 is attached (here).

It is recommended that the Board approve the Resolution #2018-4 to Establish Petty Cash Fund as presented for the 2017-2018 school year.

H. Consider Resolutions to Establish Activity Funds (Witt)

Commentary:

Kansas Statue requires that the Board of Education establish an activity fund. The resolutions #2018-5 through #2018-24 are attached (here).

It is recommended that the Board approve the Resolutions #2018-5 through #2018-24 to Establish Activity Funds as presented for the 2017- 2018 school year.

I. Consider Resolution for Rescinding Policy Statement Found in Board Minutes (Witt)

Commentary:

Kansas Statue requires that the Board of Education establish a resolution to rescind policy statement found in the board minutes. The resolution #2018-25 is attached on (here).

It is recommended that the Board approve the Resolution #2018-25 for Rescinding Policy Statements Found in Board Minutes.

J. Consider Resolution to Adopt Board Policies (Witt)

Commentary:

Kansas Statue requires that the Board of Education establish a resolution to adopt new board polices. The resolution #2018-26 is attached (here).

Board of Education Agenda July 10, 2017 Page 5

It is recommended that the Board approve the Resolution #2018-26 for adopting board policies.

K. Designation of School Attorney (Witt)

Commentary:

It is recommended that Mark Edwards of the law firm of Hoover, Schermerhorn, Edwards, Pinaire and Rombold be designated as legal counsel for the Board of Education and USD 475 for the 2017-2018 school year.

L. Designation of School Architectural Services (Witt)

Commentary:

It is recommended that Schaefer Johnson Cox Frey Architecture be designated as on-call architectural/engineering services for the Board of Education and USD 475 for the 2017-2018 school year. Attached (here) is a memo from David Wild and a copy of the proposal and fee schedule.

Staff recommends the Board of Education approve the use of Schaefer Johnson Cox Frey (SJCF) as the On-Call Architectural Service firm for USD 475 for the 2017-2018 school year and adopt the enclosed fee and hourly rate schedule.

M. Designation for Depositories for School District Funds (Witt)

Commentary:

KSA 9-1401 requires Boards of Education to annually designate the depositories for school funds.

The following financial institutions are designated as eligible depositories of public money belonging to and under control of the Board of Education for 2017-2018:

Central National Bank Armed Forces Bank Exchange Bank Landmark Bank Intrust Bank Kansas State Bank Sunflower Bank Millennium Bank Board of Education Agenda July 10, 2017 Page 6

Central National Bank is the location of the district’s active account.

It is recommended that depositories be designated as presented.

N. Designation of Authorized Representatives for School Programs (Witt)

Commentary:

It is prudent to designate authorized representatives and hearing officers for special school district programs. The 2017-2018 Designation of Authorized Representatives for School Programs is attached (here).

It is recommended that the authorized representatives be appointed as presented.

O. Designation of Official District Newspaper (Witt)

Commentary:

It is recommended that the Daily Union be designated as the official district newspaper for publication of school notices for the 2017-2018 school year.

P. Consider Adopting Hour Calendar for 2017-2018 (Witt)

Kansas Statue requires that the Board adopt the school hour and calendar.

It is recommended that the Board adopt the 1,116 hour calendar and the school calendar for the 2017-2018 school year.

Q. Consider Approval of 2017-2018 Mileage Allowance (Witt)

Commentary:

Geary County USD 475 will reimburse the employee for business usage of personal vehicles at the rate established by the Board of Education. This rate will continue to be .535 cents. We will review again when GSA puts out new rates in October 2017.

Board of Education Agenda July 10, 2017 Page 7

It is recommended that the Board adopt the mileage rate for 2017- 2018 at .535 cents per mile.

R. Consider Approval of Substitute Teacher Wages (Witt)

Commentary:

Geary County USD 475 will reimburse substitute teacher wages at the rates listed in the attached document (here).

It is recommended that the Board adopt the substitute teacher wages as provided for the 2017-2018 school year.

S. Consider Approval of Copy Fees (Witt)

Commentary:

Board Policy CN-Records states that the board shall annually set a fee for copies of the records. Revenue from the copying will be deposited in the district’s general fund. Advance payment of the expense of copying open records shall be borne by the individual requesting the copy, with the approval of the district’s official custodian.

It is recommended that you the Board approve a fee of ten (10) cents per copy of records for 2017-2018.

T. Personnel Report (Manley)

Commentary:

Employments: The list attached (here) contains the names of certified personnel hired for the 2017-2018 school year with letter of intent and a head coach hired for the 2017-2018 school year.

There were no new hires this month for classified personnel.

Resignations: The list attached (here) contains the names of certified personnel resigning at the end of the 2016-2017 school year and 2017- 2018 new hires who have now resigned.

The list attached (here) contains the names of classified personnel resignations/terminations/retired for the 2017-2018 school year. Board of Education Agenda July 10, 2017 Page 8

It is recommended that the Personnel Report be approved as presented.

U. Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant (Witt)

Commentary:

A list of requests to receive gifts and a list of requests to accept a grant that were submitted this month are attached (here) for different programs and schools in our district.

Staff recommends approval of the requests to receive a gift, request to apply for a grant and request to accept a grant.

V. Approve Kansas Parent Education Program – KPEP (formerly Parents as Teachers Program), submission of application for the 2017-2018 Grant (Stauffer)

Commentary:

The Kansas Parent Education Program (KPEP) formerly the Parents as Teachers Program 2017-2018 Grant / Kansas State Department of Education (KSDE) amount of total budget is $230,872. The KSDE amount is $139,922 and the district’s cash match amount is $90,950 for a total of $230,872. The KPEP program will serve 165 children birth – 36 months. Of the 165 children served those with military affiliations secured $116,567 in Impact Aid thus covering the district match.

Parent Educators share information and evidence-based practices through the Parents as Teachers curriculum delivered during home visitations, through modeling age appropriate activities thus increasing parent’s understanding of their child’s skill development and connecting families with community resources. During the home visit, vision, hearing and dental screenings are provided. An additional 200 community children (that is Early Childhood, Head Start, and preschools) receive vision, hearing and dental screenings.

A copy of the KPEP Grant Application is attached (here).

Board of Education Agenda July 10, 2017 Page 9

Staff recommends that the Board approve the request to apply for the Kansas Parent Education Program (KPEP) formerly the Parents as Teachers Program 2017-2018 Grant / Kansas State Department of Education (KSDE) amount of total budget is $230,872.00.

W. Consider Hoover, Bachman and Associates, Inc. Agreements (Helget)

Commentary:

Staff recommends that the Board approve the agreements attached (here) between the Infant Toddler Services and USD 475 and Hoover, Bachman and Associates, Inc. for physical therapy, occupational therapy and speech language pathology to serve the special education students of USD 475 for the 2017-2018 school year.

 motion required to approve consent agenda items

IX. Comments from the Public

 no motion required

X. Approval of Bills (if any) (Fredricks)

Since bills were approved on June 29th the list is short. If there are bills to be paid they will be provided at the meeting.

 motion required

XI. Action Items (Superintendent)

A. 2017-2018 Insurance Program with Employers Mutual Companies (EMC) (Wild)

Commentary:

USD 475 currently contracts with Employers Mutual Companies (EMC) for insurance across the District. Insurance under EMC includes: General liability, Property, Business auto, Crime, Leaders E&O, and Inland Marine. A memo from David Wild is attached (here). This will be paid from the supplemental general fund.

Board of Education Agenda July 10, 2017 Page 10

The projected cost reflects a $4,720 increase from the 2016-2017 estimate; the increase reflects an overall 1.45% increase over last year’s premiums.

Staff recommends the Board of Education approve the District’s insurance program with EMC for the 2017-2018 year in the amount of $330,038.00.

 motion required

B. Renewal of Edgenuity (Sparks/Wesoloski)

Commentary:

Edgenuity is an online intervention program that provides standards- based core curriculum, elective courses, and advanced placement courses. Edgenuity is currently used at JCHS, FSA, New Directions and the Larry Dixon Center for credit recovery, AP courses and summer school. The renewal cost is slightly up from $28,500 due to the inclusion of additional AP courses. The fee for the 2017-2018 school year is $31,000. This will be paid for out of the At Risk budget.

Edgenuity is also used to provide standards-based core curriculum and elective courses at the North Central Kansas Regional Juvenile Detention Facility. Renewal cost for the 2017-2018 school year is $16,250 to be paid out of Title Id. A copy of the invoices are attached (here).

Staff recommends the approval of the purchase of Edgenuity for use at the high school level for a total expenditure of $47,250.00.

 motion required

C. LightSpeed (Web filtering) Payment (DeArmond)

Commentary:

In July 2015, we entered into a three-year agreement with Trebron Company who sells Lightspeed to filter all network traffic for devices on our network. This $33,300 payment is laid out in our agreement with Lightspeed and identical to our payment last year. A memo from Karl Board of Education Agenda July 10, 2017 Page 11

DeArmond is attached (here). These funds are budgeted in the Technology Expense budget for 2017-18 utilizing fund 11.

Over the next year, we will evaluate other Internet filtering options to determine if we are receiving the best value as our contract will be available for renewal. We will also need to increase the filtering capacity of our equipment so that we do not create a bottleneck when we plan to increase Internet bandwidth as a whole next year.

Staff recommends that the Board of Education approve the third and final payment of $33,300 to Trebron Company for Lightspeed Web Filter.

 motion required

D. Fort Riley Middle School – Initial Network Upgrade (DeArmond)

Commentary:

Part of the 2017-18 Master Plan included significant network upgrades at Fort Riley Middle School. Fort Riley Middle School is the location where our backups are sent to for basic disaster recovery. Currently, the connection between the Devin Center and Fort Riley Middle School is 1 gigabit per second (gbps), and we are proposing to increase the capacity to 10 gbps following the successful implementation of new equipment at the Devin Center. A memo from Karl DeArmond is attached (here). These funds are budgeted in the Master Plan budget for 2017-18 school year utilizing fund 11.

We propose to split the project into two phases to maximize eRate reimbursement while implementing technology in the building as soon as possible.

Additionally, we will receive trade-in credit when we exchange network equipment that is end of life. The estimated rebate for this equipment is $5,000, but that discount is not included in the total cost Board of Education Agenda July 10, 2017 Page 12

presented to the Board in the event that we could not return the equipment for whatever reason.

Staff recommends that the Board of Education approve the purchase of networking equipment for $36,087.74 K12ITC and $3,894 for network adapters from Unite Private Networks.

 motion required

E. Addition to the USD 475 Board of Education Guiding Principles (Miller) Commentary:

Dr. Miller would like to propose an addition to the USD 475 Board of Education Guiding Principles, page 5 Board Member Professional Development.

“The Board will be provided opportunities for continuous improvement and ongoing education. Board members will be encouraged to participate in these learning opportunities not only for the benefit of the individual, but also for the growth of the Board as a whole. Some examples are not limited to KASB Workshops/Training; KASB Conferences; NASB Conferences; readings of professional articles or books, which are being read by school administrators as well as share and exchange professional articles among themselves.” Attendance at national conferences will be limited to no more than three (3) Board members attending at any one time. It is recommended that the sentence Attendance at national conferences will be limited to no more than three (3) Board members attending at any one time be added to the BOE guiding principles on page 5.

 motion required

F. Mower Replacements for 2017-2018 (Wild)

Commentary:

There was $60,000 budgeted for the replacement of two mowers this year as part of the recently approved six year plan. It is recommended to instead retain these mowers for snow removal purposes and purchase the following mowers to enhance our efforts in providing Board of Education Agenda July 10, 2017 Page 13

professional lawn care throughout the district. A memo from Bryan Dunlap and description of each mower is attached (here). Funds are available in Capital Outlay.

 motion required

XII. General Remarks from Board of Education Members & Superintendent

Commentary:

This item provides an opportunity for general observations from Board Members regarding the state of the Geary County School District.

 no motion required

XIII. Executive Session to Discuss Negotiations and Acquisition of Real Property

Commentary:

Suggested motion: “It is moved that the Board of Education recess to Executive Session for a period of fifteen (15) minutes to discuss negotiations to protect the district’s right to the confidentiality of its negotiating position and the public interest and to have preliminary discussion relating to the acquisition of real property to protect the district’s financial interest and bargaining position, at which time no binding action will be taken.”

The following people have been invited to attend the Executive Session – Dr. Witt, Dr. Hudson and Mark Edwards.

 motion required

XIV. Return to Open Session

 motion required

Board of Education Agenda July 10, 2017 Page 14

XV. Adjournment

 motion required

NEXT BOARD OF EDUCATION MEETING MONDAY, AUGUST 7, 2017 5:00 P.M. Mary E. Devin Center for Education Support (PENDING BOARD OF EDUCATION APPROVAL OF 2017-2018 MEETING DATES)

NEXT SPECIAL BOARD OF EDUCATION MEETING MONDAY, AUGUST 21, 2017 5:00 P.M. Mary E. Devin Center for Education Support June 5, 2017

Regular Board Meeting Mary Devin Center Geary County USD No. 475

Board Members Present: Board Members Absent: LaDonna Junghans William Brooks Carolyn Gaston Brian Field Anwar Khoury Tom Brungardt Ferrell Miller

Fort Riley Representative Present: Fort Riley Representative Absent: CSM Collins

The Board of Education met in regular session on June 5, 2017. President LaDonna Junghans called the meeting to order at 5:00 p.m.

Pledge of Allegiance LaDonna Junghans invited the Board and public to join her in the Pledge of Allegiance.

Public Comment Reminder LaDonna Junghans reminded the public that if they wanted to make a public comment today they would need to fill out the form on the sign in table.

Approval of the Agenda Motion made by Ferrell Miller, seconded by Anwar Khoury to approve the agenda as amended. Motion carried 7-0.

Approval of Consent Agenda Motion made by Tom Brungardt, seconded by Carolyn Gaston to approve the consent agenda items as amended. Motion carried 7-0.

Consent agenda included the following items:

Approval of the Minutes from the May 8, 2017 regular meeting and the May 15 and 24, 2017 special meetings.

Approval of the Treasurer’s Report

Board of Education Meeting Minutes June 5, 2017 Page 2

Personnel Report

Certified Personnel Hired With Letter Of Intent For The 2017-2018 School Year Renee Caraballo SHE/Grade 4 Christina Mitchell EIE/Grade 4 Emily Hartwick MOE/Grade 4 Keri Betley WAE/Music Elizabeth Lewis SVE/Social Skills Facilitator Brooke Torres ECC/ELL Teacher Johanna Day WEE/Grade 4 Kimberlee Schick FRMS/Language Arts Jenna Kelly SZE/Grade 1 Mary Cooper FRMS/Science Donice James FRMS/Language Arts Darissa Maley WRE/Grade 4 Melissa Rice WAE/Grade 3 Diana June SZE/Grade 1 Terry Morris MIE/Library/Grade 3 Brandon Branscom JCMS/Math Cameron Sougey JCHS/Math Bryan Dunlap JCHS/LPSS Amanda Miller SZE/Kindergarten Rachel Welch GVE/Grade 4 Alicia Holmes WAE/Grade 2 Barbara Engler JCHS/Instructional Coach Lonnie Parker JCMS/Psychologist Samantha Baydar SZE/Music Michelle Page GV/WEE/Nurse Kelli Wainwright SZE/Grade 1 Kirsten Matz WEE/Grade 3 Rebecca Gorges SZE/Grade 1 Jordan Little FRMS/Social Studies

Administrator Hired For The 2017-2018 School Year Pamela Irwin Director of Teaching & Learning

Head Coach Hired For The 2017-2018 School Year Ryan Norton Head Cross Country Junction City High School Allan McFarland Head Boys Soccer Junction City High School

Certified Personnel Resigning At The End Of The 2016-2017 School Year Charlie Lynn English Junction City High School Jessica Taliaferro ESS Teacher Junction City Middle School Board of Education Meeting Minutes June 5, 2017 Page 3

Coley Coulon Grade 3 Milford Elementary Andrew Proctor Instructional Technologist Junction City High School Amanda Tackett Language Arts Fort Riley Middle School Cassandra Pera ESS Teacher Fort Riley Middle School Madeline Ginder Grade 4 Ware Elementary Daniel Sheely ESS Teacher Junction City Middle School Stephanie Holloway Social Worker Eisenhower/Seitz Elementary Roseanne Mizell Grade 4 Eisenhower Elementary Andrew Biery ESS Junction City High School Leota Dodds Social Studies Junction City High School Nate Schmitt Physical Education Junction City Middle School Lori Geist Early Childhood Early Childhood Center Elizabeth Stover Physical Education Seitz Elementary Sally Sharp Music Morris Hill Elementary Marjorie Davis Language Arts Junction City Middle School Sidney Westervelt Grade 5 Washington Elementary Dorothy Wallace SLP Fort Riley Middle School Aubrey Koeppe Physical Education Ware Elementary

Certified Personnel Retiring At The End Of The 2016-2017 School Year Shari Ryker Title l Tutor Westwood Elementary

Head Coaching Staff Resigning At The End Of The 2016-2017 School Year Nate Schmitt Head Boys Basketball Junction City High School Andrew Biery Head Baseball Coach Junction City High School

Salaried Personnel Resigning At The End Of The 2016-2017 School Year Bryan Dunlap Operations Manager Devin Center

Classified Personnel Resignations/Terminations/Retired For The 2016-2017 School Year JoAnn Vance (T) Central Kitchen Cook Chantelle Schmeidler Junction City Middle School Cook Justine Cerna Junction City Middle School Paraprofessional – took a teaching position Lori Wilcox Junction City Middle School Vision Aide Rachel Ketchum Junction City Middle School AVID Tutor Kim Williams Devin Center Medicaid/MIS Clerk Stacy Connors Early Childhood Center Speech Path Asst Cynthia Adams Eisenhower Elementary Lunchroom Aide Denia Karneh Eisenhower Elementary FLS Paraprofessional Ebony Edwards Eisenhower Elementary Lunchroom Aide Erica Osborne Eisenhower Elementary Paraprofessional Glenna McCaleb (R) Eisenhower Elementary Lunchroom Aide Board of Education Meeting Minutes June 5, 2017 Page 4

Katherine Cantrell Eisenhower Elementary ARC Paraprofessional Barbara Pittala Fort Riley Elementary Paraprofessional Brittany Valdez Fort Riley Elementary Paraprofessional Jenilee Horn Fort Riley Elementary Cafeteria Server Nicole Willis Fort Riley Elementary Paraprofessional Shelly Meade Fort Riley Elementary Academic Aide Victoria Crider Fort Riley Elementary Cafeteria Server Kelli Marston Fort Riley Middle School Paraprofessional Stephanie Mathis Fort Riley Middle School Paraprofessional Stephanie Yentsch Fort Riley Middle School Paraprofessional Tiffany Salser Fort Riley Middle School AVID Tutor Jody Munk Franklin Elementary Teacher Assistant Kathryn Mortimer Franklin Elementary Title 1 Tutor (Temp) Flor Lopez Jefferson Elementary Lunchroom Aide Lydell Brooks Lincoln Elementary At Risk Tutor (Temp) Desiree Grove Morris Hill Elementary Paraprofessional Jennifer Hobza Morris Hill Elementary Head Secretary Jessie Colon Morris Hill Elementary Teacher Asst/At Risk Tutor/LR Aide took a teaching position with us Adrian Lemons JCHS/CAC Hall Monitor Emily Lebel JCHS/CAC AVID Tutor Jessica Beckem JCHS/CAC AVID Tutor Journey Woods JCHS/CAC AVID Tutor Alexandria Miller Junction City High School/FSA Paraprofessional Daniel Stevens Junction City High School/FSA BSC Paraprofessional Lorena McBroom Junction City High School/FSA ELL Aide Misti Burke Junction City High School/FSA Paraprofessional Brock Clark Sheridan Elementary Paraprofessional Danielle Fuller Sheridan Elementary Paraprofessional Elizabeth McVey Spring Valley Elementary Paraprofessional Amanda Barriga Seitz Elementary Lunchroom/Playground Brittney Baldwin Seitz Elementary Speech Paraprofessional Cristy Bailey Harper Seitz Elementary Teacher Assistant Heather Boland Seitz Elementary Student Support Monitor Kasha McDougald Seitz Elementary Paraprofessional Kennedy Roedl Seitz Elementary Paraprofessional Laura Bishop Seitz Elementary Cafeteria Server Lillie Santos Seitz Elementary Paraprofessional Luvy Gutierrez Seitz Elementary Paraprofessional Lynze Bergmann Seitz Elementary Paraprofessional Coralis Rodriguez-Martinez Washington Elementary ELL Aide Anja Johnson Westwood Elementary Lunchroom/Playground Kristian James Westwood Elementary Student Support Monitor Board of Education Meeting Minutes June 5, 2017 Page 5

Leilani Mancinelli Westwood Elementary Cafeteria Server Penny Kidd Ware Elementary Cook Vanessa Mattos Lopez Ware Elementary Lunchroom/Playground Nikkiya Daniels Fort Riley Middle School FLS Para Jane Carrington (R) Devin Center PDC Secretary Samantha Kruse JCHS /CAC Paraprofesional- teaching position with us Jana Laffery Westwood Elementary Academic Aide/Title 1 Minnie Green Fort Riley Elementary Paraprofessional

T = Terminated R = Retiring E = Job Eliminated D = Deceased

Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant Approved the requests to receive a gift, requests to apply for a grant and/or request to accept a grant.

Renewal of Memorandum of Understanding with Greenbush Approved the Memorandum of Understanding renewal for the 2017-18 school year between Greenbush and USD 475.

Designation of Authorized Agent Authorized David Wild, Chief Operations Officer, for USD 475, to serve as USD 475’s designated agent for all matters relating to the sale of the property and house located at 1771 14th St Pl in Junction City.

Renewal of the USD 475 Facility Use Procedures and Fees Approved the facility use procedures and fees for 2017-2018.

Surplus and Obsolete Furniture and Equipment Authorized disposal of these items using Purple Wave’s Auction Service, and allow the staff to dispose of any items that are not auctioned.

Contract Renewal for Provision of Educational Services with Greenbush Approved the contract for provisional of education services for BASES (Behavior and Social Emotional Supports) for 2017-2018.

Celebrations Geary County Schools USD 475 recognized Doug Sallee, Freshman Success Academy, for being named the Kansas Scholastic Press Association’s Administrator of the Year for 2017.

Board of Education Meeting Minutes June 5, 2017 Page 6

Geary County Schools USD 475 recognized Tyler Gromlovits and Logan Roether, Junction City High School Juniors, for becoming a State Qualifiers for Boys Golf.

Geary County Schools USD 475 would like to recognize the Fort Riley Middle School Track & Field Team for winning the North Central Kansas League Championship for 2017.

Geary County Schools USD 475 recognized the Junction City High Girls Track Team for winning the 2017 State 6A Class Championship. The district would also like to recognize Keiana Newman 1st place in 100 meter High Hurdles, Amaya Booker 3rd place in the 100 meter, Shamya Banks, Keiana Newman, Lyric Holman, Amaya Booker (alternate Makaylah Lemons) 1st place in the 4X100, Lyric Holman 3rd place in the 400 meter, Keiana Newman 1st place in the 300 meter Hurdles, and Jaylene Brime 2nd place state finisher in the Triple Jump.

Comments from the Public – There were no public comments.

Approval of Bills Motion made by Brian Field, seconded by Bill Brooks to approve the bills totaling $2,189,847.23. Motion carried 7-0.

Action Items

Renewal of the 2017-2018 Worker Compensation Program with KASB Motion made by Ferrell Miller, seconded by Bill Brooks to approve the District’s Workers Compensation program with KASB for the 2017-2018 year in the amount of $326,864.00. Motion carried 7-0.

Frontline Renewal for 2017 Motion made by Brian Field, seconded by Tom Brungardt to approve the Frontline invoice for $30,642.07. Motion carried 7-0.

Approval of Master Plan Motion made by Brian Field, seconded by Carolyn Gaston to approve the Master Plan for 2018 - 2023. Motion carried 7-0.

Approval of USD 475 Guidebooks Motion made by Tom Brungardt, seconded by Bill Brooks to remove the JCHS handbook and vote on it separately and approve the following USD 475 Guidebooks to be printed and distributed for the 2017-2018 school year: Classified Handbook, Substitute Teacher, USD 475 One-to-One Device, School Nurse Manual, Junction City Middle School, Ft Riley Middle School, Grandview, Milford, Spring Valley, Westwood, Ware, Eisenhower, Morris Hill, Sheridan, Ft Riley Board of Education Meeting Minutes June 5, 2017 Page 7

Elementary, USD 475 Family Handbook, Seitz, Jefferson, Early Childhood Center, Lincoln, Washington, Franklin, Administrator Handbook. Motion carried 7-0.

Approve JCHS Handbook Motion made by Tom Brungardt, seconded by Bill Brooks to approve the Junction City High School handbook by deleting the last sentence in the Blue Jay Advisory Procedures which reads as follows - All other clubs or activity meetings will occur before or after school. Motion carried 6-1.

Senate Bill 367 Memorandum of Understanding Motion made by Brian Field, seconded by Ferrell Miller to approve the Senate Bill 367 memorandum of understanding. Motion carried 7-0.

Renewal of the Adobe Software Licensing for 2017-2018 School Year (Year 3 of 3 year agreement) Motion made by Tom Brungardt, seconded by Carolyn Gaston to approve the purchase of the Adobe Software under the Kansas K12 Adobe Agreement, Education Term License Agreement (ETLA) for a cost of $24,865.50 the third year of a three-year agreement. Motion carried 7-0.

Success for All (SFA) Contract Renewal Motion made by Ferrell Miller, seconded by Tom Brungardt to approve the 2017- 18 renewal contract for on-site literacy support and coaching for EC, K, and 1st grades. Cost will be $54,050.00. Motion carried 7-0.

Success For All (SFA) Contract Renewal for Grades 2-5 Motion made by Ferrell Miller, seconded by Brian Field to approve the 2017-18 renewal contract for on-site literacy support and coaching at Grandview, Ware, Washington, and Westwood for a cost of $65,800.00. Motion carried 7-0.

Consider Renewal of Schoology Learning Management System Renewal Motion made by Tom Brungardt, seconded by Ferrell Miller to approve the renewal of Schoology Learning Management System at the cost of $48,640.00. Motion carried 7-0.

Discussion Items

Declaration of Thanks to the Geary County Community for the Successful Project Graduation The Board of Education publicly expressed appreciation to Dana Wiegand and Ellie Dillon who are the Senior Class Sponsors and others who helped with this great effort. No motion required.

Board of Education Meeting Minutes June 5, 2017 Page 8

2017 Kansas Assessment Program Results Dr. Beth Hudson shared the Kansas Assessment Program results for Spring 2017. No motion required.

2016-2017 Academic Recognition A commendation and congratulatory letter will be sent to students to recognize the scholarship awards for the Class of 2017, the seniors qualifying for the Governor’s Scholars and for Kansas Board of Regents Certificates, the top five percent of the underclassmen and the special athletic awards at Junction City High School and the special academic and athletic awards at Junction City Middle School and Fort Riley Middle School. No motion required.

General Remarks from Board of Education Members and Superintendent Carolyn Gaston expressed that it has been an exciting year. She congratulated Doug Sallee on his award and welcomed Mr. Brooks back.

William Brooks said he was glad to be back. He thanked everyone for their cards and said he missed being here. He is ready to get involved.

Brian Field congratulated everyone on a successful 16-17 school year. He congratulated the honor students for their achievements. He knows everyone will continue to strive as we prepare for the next year.

Tom Brungardt attended the KASB School Law Roundup last week in Wichita. He attended some interesting sessions on drug testing and student discipline. He also shared the policy updates that usually come out in June are going to be delayed.

Anwar Khoury shared that he felt the JCHS graduation was a great day and that it is sad to see the two coaches leave the district. Every year he shares information with 8th grade students on sexually transmitted diseases and he can see the different emotional level of the students based on the questions that they ask. He also looks forward to the upcoming election.

Ferrell Miller welcomed Mr. Brooks back. He then scheduled a meeting with Tom and Carolyn for Tuesday at 10 am to review the discussion of whether or not to limit the number of board members that attend national conferences. Then a brief discussion was held on whether or not to continue the conversations with principals next school year.

LaDonna Junghans expressed her appreciation to everyone for the school year and all the hard work that she knows goes on during the summer.

Board of Education Meeting Minutes June 5, 2017 Page 9

Dr. Witt shared that we are still waiting to see if the K-12 funding gets passed. He is pleased with the conversations that he is able to have with the legislatures that call him from the floor and ask questions.

Adjournment Motion made by Brian Field, seconded by Ferrell Miller to adjourn the meeting at 6:45 p.m. Motion carried 7-0.

June 29, 2017

Special Board Meeting Mary Devin Center Geary County USD No. 475

Board Members Present: Board Members Absent Anwar Khoury Ferrell Miller Tom Brungardt Bill Brooks Carolyn Gaston Brian Field LaDonna Junghans

Fort Riley Representative Present: Fort Riley Representative Absent: CSM Collins

The Board of Education met in special session on June 29, 2017. Board President LaDonna Junghans called the session to order at 12:00 p.m.

Pledge of Allegiance

Approval of the Agenda Motion was made by Tom Brungardt, seconded by Anwar Khoury to approve the agenda as presented. Motion carried 4-0.

President Junghans has called this special meeting of the Board of Education. Notice of this meeting establishes this agenda.

Approval of Bills Motion made by Tom Brungardt, seconded by Anwar Khoury to pay the district bills totaling $2,392,737.61 . Motion carried 4-0.

Adjournment Motion was made by Tom Brungardt, seconded by Anwar Khoury to adjourn the Board of Education meeting at 12:02 p.m. Motion carried 4-0.

______LaDonna Junghans, Board President Christina Kausler, Clerk of the Board Board of Education Board of Education

(A list of persons attending the Board Meeting is attached.)

Attachment tk

RESOLUTION TO ESTABLISH HOME RULE BY BOARD OF EDUCATION

Mr./Mrs. President, I move the adoption of the following resolution:

RESOLUTION #2018-1

WHEREAS, the Board of Education of Unified School District No. 475, Geary County, Kansas, has determined that the exercise of powers granted by the legislature is of benefit to the Board and local patrons; and WHEREAS, Kansas law authorizes the Board to transact all school district business; and WHEREAS, the Board intends to adopt policies that the Board deems appropriate to perform its constitutional duty to maintain, develop and operate local public schools; and WHEREAS, the Board acknowledges that the powers granted by law shall not be construed to relieve the Board from any obligations to comply with state law; and WHEREAS, the Board acknowledges that the powers granted by law and this resolution shall not be construed to relieve any other unit of government of its duties and responsibilities prescribed by law; and WHEREAS, the Board acknowledges that the powers granted by law do not create any responsibility on the part of the district to assume the duties or responsibilities that are required of another unit of government; NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas, that the Board shall exercise the power granted by law and by this resolution. ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, on the 6th day of October, 2003. RE-ADOPTED: July 6, 2004 RE-ADOPTED: July 11, 2005 RE-ADOPTED: July 10, 2006 RE-ADOPTED: July 9, 2007 RE-ADOPTED: July 7, 2008 RE-ADOPTED: July 6, 2009 RE-ADOPTED: July 6, 2010 RE-ADOPTED: July 11, 2011 RE-ADOPTED: July 9, 2012 RE-ADOPTED: July 8, 2013 RE-ADOPTED: July 7, 2014 RE-ADOPTED: July 6, 2015 RE-ADOPTED: July 5, 2016 RE-ADOPTED: July 10, 2017 ______President, Board of Education Geary County Unified School 475

RESOLUTION #2018-2

WHEREAS the Geary County Unified School District #475, Kansas has determined that the financial statements and financial reports for the year ended June 30, 2018 to be prepared in conformity with the requirements of K.S.A. 75-1120a (a) (as amended) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of the Geary County Unified School District #475 and

WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of the municipality which require financial statements and financial reports to be prepared in conformity with K.S.A. 75-1120a (a) (as amended) for the year ended June 30, 2018.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education of Geary County Unified School District #475, Kansas, in the regular meeting duly assembled this 10th day of July, 2017, that the Board of Education waives the requirements of K.S.A. 75-1120a (a) (as amended) as they apply to the Geary County Unified School District #475 for the year ended June 30, 2018.

BE IT FURTHER RESOLVED THAT THE Board of Education shall cause the financial statements and financial reports of the Geary County Unified School District #475 to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.

Signed: ______Date: ______President, Board of Education Geary County Schools USD 475

Attest: ______Clerk, Board of Education

RESOLUTION #2018-3

Be it resolved that pursuant to K.S.A. 72-8205, the Board of Education of Unified School District No. 475, Geary County, Kansas, at its regular meeting held July 10, 2017, established the following meeting schedule for regular board of education meetings to be held during the 2017-2018 school year:

Hour of commencing the meeting: - 5:00 P.M. except when noted Day of the week the meeting will be held: - Monday except when noted Week of the month the meeting will be held: - 1st week of the month except as noted Meeting place: - Mary Devin Center for Education Support except as noted

If the established meeting is cancelled because of an emergency, within 24 hours of such cancellation, the board shall establish and give notice of the new meeting date and time. Dates set aside for additional meetings as needed are included in the list adopted by the Board for the year. Others may be called as necessary with appropriate notice.

The board of education reserves the right to adjourn any regular meeting to another time and place.

Regular Meetings Additional Meetings July 10, 2017 (2nd Monday) July 24, 2017 (Monday) August 7, 2017 August 21, 2017 (Monday) September 5, 2017 (Tuesday) September 18, 2017 (Monday) October 2, 2017 October 16, 2017 (Monday) November 6, 2017 November 13, 2017 (Monday) - JC Middle School @ 6:30 pm December 4, 2017 December 11, 2017 (Monday) January 8, 2018 (2nd Monday) January 22, 2018 (Monday) February 5, 2018 February 19, 2018 (Monday) March 5, 2018 March 12, 2018 (Monday) April 2, 2018 April 16, 2018 (Monday) – JC Middle School @ 6:30 pm May 8, 2018 (Tuesday) May 21, 2018 (Monday) June 4, 2018 June 28, 2018 (Thursday @ NOON) July 2, 2018

Attest: ______Clerk, Board of Education President, Board of Education

Re-Adopted July 10, 2017 RESOLUTION TO ESTABLISH PETTY CASH FUND

RESOLUTION #2018-4

WHEREAS, the Board of Education of Unified School District No. 475, Geary County Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.

WHEREAS, Kansas law authorizes the establishment of petty cash funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that a petty cash fund designated as the Mary E. Devin Center for Education Support Building Petty Cash Fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be in the amount of $200.00.

The fund shall be administered by the Clerk of the Board and the Chief Financial Officer. The Chief Financial Officer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the school district.

Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.

The petty cash fund shall not be loaned or advanced against the salary of any employee.

Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105 (b) shall not apply

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475 RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-5

WHEREAS, the Board of Education of Unified School District No. 475, Geary County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Junction City High School fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

The fund shall be administered by the Building Principal or his/her designee. The Building Principal or his/her designee shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year. Any person authorized to administer an activity fund shall be bonded by the school district.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-6

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Junction City Middle School fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, scholars bowl, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-7

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Eisenhower Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-8

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Franklin Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-9

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Grandview Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-10

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Lincoln Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-11

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Milford Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-12

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Sheridan Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-13

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Spring Valley Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-14

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Washington Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-15

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Westwood Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-16

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Fort Riley Middle School fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, scholars bowl, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-17

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Ft Riley Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-18

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Jefferson Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-19

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Morris Hill Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-20

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Ware Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-21

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Larry Dixon Center fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-22

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Mary E. Devin Center for Education Support fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra- curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-23

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Seitz Elementary fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION TO ESTABLISH ACTIVITY FUND

RESOLUTION #2018-24

WHEREAS, Kansas law authorized the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 475, Geary County, Kansas that an activity fund designated as the Early Childhood Center fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

Funds in the activity fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202(d) and the provisions of K.S.A. 12-105(b) shall not apply.

ADOPTED by the Board of Education of Unified School District 475, Geary County, Kansas, the 10th day of July, 2017.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475

RESOLUTION FOR RESCINDING POLICY STATEMENTS FOUND IN BOARD MINUTES

Mr./Mrs. President, I move the adoption of the following resolution:

RESOLUTION #2017-25

Be it resolved that all policy statements found in the minutes of this Board of Education prior to July 1, 2017, be rescinded, and that the Board of Education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2017- 2018 school year, subject to periodic review, amendment, and revision by the board of education.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Unified Schools 475

RESOLUTION TO ADOPT NEW BOARD POLICIES

Mr./Mrs. President, I move the adoption of the following resolution:

RESOLUTION #2018-26

Be it resolved that the Board of Education of Unified School District No. 475 adopt the new policies and administrative rules attached to the official agenda of the board meeting of July 10, 2017, with said new policies and administrative rules to become effective July 10, 2017.

FURTHER, be it resolved that all policies and administrative rules adopted prior to July 10, 2017, be declared as null and void and of no effect as of July 10, 2017.

FURTHER, be it resolved that the full text of said newly adopted board policies and administrative rules be attached to and incorporated in the board minutes of the July 10, 2017, board meeting; however, said new board policies and administrative rules will be actually filed in the superintendent’s office in a permanent file to be established and maintained by said superintendent or his designated representative. All such newly adopted policies and administrative rules adopted this date will be marked with the effective date in the appropriate place on each such page of the policies and rules.

______Attest: ______President, Board of Education Clerk, Board of Education Geary County Schools USD 475 Geary County USD 475 123 N Eisenhower ● Junction City, KS 66441 ● V 785.717.4000 ● F 785.717.4087

June 22, 2017

To: Dr. Corbin Witt

From: David Wild

Re: On-Call Architectural Services

Schafer Johnson Cox Frey (SJCF) currently serves as the On-Call Architectural Service firm for USD 475. The current contract (AIA B101, dated 1 July 2011) for on-call architectural/engineering work is due for annual renewal.

The fee schedule and hourly rate schedule is attached. For large scope work, the attached floating fee schedule would apply (no change from previous years). For smaller work (under $250,000), the hourly rate schedule or an agreed on fixed fee would apply (note: hourly rates have remained the same as they were for the previous two school years). The percentage fee, fixed fee, or hourly rate method of compensation would be agreed to in advance for each project.

Staff recommends the Board of Education approve the use of Schafer Johnson Cox Frey (SJCF) as the On-Call Architectural Service firm for USD 475 for the 2017-2018 school year and adopt the enclosed fee and hourly rate schedule. Retention of SJCF will help ensure continuity of performance and institutional knowledge during the District’s “Way Forward” campaign.

ATTACHEMENT: SJCF Memorandum dated 15 June 2017

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2017-2018 Designation of Authorized Representatives for School Programs

(a) Public Law 103-382 (Title I, Title II, ECIA)…………………………….....Luan Sparks

(b) District Compliance Coordinator………………….………………………Mona Manley

 Individuals with Disabilities Education Act (IDEA)……..Rebekah Helget (Disabled Children)  Rehabilitation Act 1973 (Section 504) …………………..Luan Sparks  HIPAA Compliance Officer ……..…………………..…Mona Manley  Compliance Coordinator for Federal Anti-Discrimination Laws including Title VI, Title VII & Title IX…………………………………..…Mona Manley  Title II of the Americans with Disabilities Act…...... David Wild  Age Discrimination Acts……..…………………………Mona Manley

(d) KPERS………………………………………………….Mona Manley or Barbara Stewart (Kansas Public Employees Retirement System)

(e) Plan Administrator for Flexible Benefits Plan ……...... Mona Manley or Barbara Stewart

(f) Hearing Officer for Free and Reduced Price Meal Applications……………...David Wild

(g) KSA 12-105 (b) (Early Payment Request Policy)…………………………..Mona Manley

(h) Federal Impact Aid (Title VIII, Section 8003)……...... Corbin Witt or Ardena Carlyon

(i) Freedom of Information Officer .…………..…………………………………..Mat Droge

(j) Truancy Officer …..……………………….…...... Building Principals

(k) Homeless Coordinator………….…………………………………………Marty Rombold

(l) 2017-2018 Clerk of the Board………………………………………………..Tina Kausler

(m) 2017-2018 Deputy Clerk of the Board………...……………………………..Beth Hudson

(n) 2017-2018 Treasurer…………………………………………………………Lisa Osbourn

(o) 2017-2018 Assistant Treasurer…………………………………………..Marilee Fredricks

(p) Custodian of District Records………………………………………………...Luan Sparks

(q) Custodian of Building/Student Records……………………...... …….Building Principals

Approved by Board of Education ______July 10, 2017___

SUBSTITUTE TEACHER WAGES

KANSAS CERTIFIED SUBSTITUTE TEACHER COMPENSATION

$100/day

KANSAS STANDARD OR EMERGENCY SUBSTITUTE LICENSE AND/OR THOSE WITHOUT TEACHING CREDENTIALS

$90/day

SUBSTITUTE SCHOOL NURSE COMPENSATION

KANSAS RN LICENSE

$100/day

KANSAS LPN LICENSE

$90/day

NOTE: Substitute teachers and substitute nurses who have retired from USD 475 will be paid $105/day.

Long term (15 consecutive days or more) assignments will be compensated at the rate of $105 a day for emergency certification and $110 a day for fully licensed teachers. Long term pay increases begin on the 16th consecutive day in the classroom.

PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

July 10, 2017

CERTIFIED PERSONNEL HIRED WITH LETTER OF INTENT FOR THE 2017-2018 SCHOOL YEAR

NAME BUILDING EDUCATION EXPERIENCE Kimberly Turner JCMS/Language Arts BA/Univ. of Texas 7 years Ronald Atkinson, Jr. MOE/Music BA/K-State None Jacey Cantrell EIE/Grade 4 BA/Emporia State None James Harbaugh JCMS/MTSS-Behavior Spt MA/Emporia State 7 years George Vallejo JCMS/Science BA/Univ. of Texas 3 years Jessica Wheaton WRE/Physical Education MA/William Woods Univ 1 year Johanna Brockhoff FSA/English BA/K-State None Jenette Ingwerson SZE/Physical Education BA/Washburn University 1 year Kelly Welch JCHS/FACS PhD/K-State 21 years Dane Janner JCMS/Social Studies BA/K-State None Nichole Hout WAE/Grade 1 MS/Colorado State University 4 years Debra Stuckenschneider JCSM/ESS BA/Grand Canyon University 4 years Cassie Sandlin FRE/ESS BA/Southwestern College None

HEAD COACH HIRED FOR THE 2017-2018 SCHOOL YEAR

NAME POSITION BUILDING Nicholas Perez Head Boys Basketball JCHS

PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

July 10, 2017

CERTIFIED PERSONNEL RESIGNING AT THE END OF THE 2016-2017 SCHOOL YEAR

NAME POSITION BUILDING Jordyn Holle Social Studies Junction City Middle School Tara Scarce Behavior Support Specialist Junction City High School Jessica Gerken Counselor Westwood Elementary School Jennifer Blume Grade 1 Ware Elementary School Kristy Stover Grade 5 Grandview Elementary School

2017-2018 NEW HIRES WHO HAVE NOW RESIGNED

NAME POSITION BUILDING Jenna Kelly Grade 1 Seitz Elementary Dustin San Romani Grade 1 Seitz Elementary Sherri Hudson Language Arts Junction City Middle School

PERSONNEL REPORT FOR THE BOARD OF EDUCATION MEETING

July 10, 2017

CLASSIFIED PERSONNEL RESIGNATIONS/TERMINATIONS/RETIRED FOR THE 2017-2018 SCHOOL YEAR

NAME BUILDING POSITION

Stephanie Drago Early Childhood Center EC Teacher Assistant Tamara Thomas Junction City Middle School BSC Paraprofessional Melissa Winkel Junction City High School/CAC Instrumental Music Aide Coleen Lee Washington Elementary Child Nutrition Secretary Jennifer Walker Seitz Elementary Teacher Assistant Susanne Aldridge Spring Valley Elementary Head Secretary James Taylor Morris Hill Elementary Student Support Monitor Ronda Zook Ware Elementary Cook

T = Terminated R = Retiring E = Job Eliminated D = Deceased Requests to Receive Gifts, Apply for a Grant and/or Accept a Grant during the Month of June 2017

Requests to Receive a Gift School Receiving the Gift Person Providing Gift Value of Gift Reviewed/Accepted JCMS Ferrell & Nita Miller $100.00 6/5/17 JCMS H&R Block – Wendell & $2,000.00 6/5/17 Phyllis Wright JCMS Wendy & Phyllis Wright $400.00 6/5/17 – H&R Block Westwood KSDE Body Venture $500.00 6/8/17 Event

Requests to Apply for a Grant Name of Grant Person Grant Funding District Submitting Grant Reviewed/Approved Requested Cash Match Kansas Parent Education Mary Cay Stauffer $230,872.00 $90,950.00 Program (KPEP) formely known as Parents As Teachers

Request to Accept a Grant Date Notified about Name of Grant Administrator of Grant Grant Amount

Geary County USD 475 123 N Eisenhower ● Junction City, KS 66441 ● V 785.717.4000 ● F 785.717.4087

June 26, 2017

To: Dr. Corbin Witt

From: David Wild

Re: 2017-2018 Insurance Program with Employers Mutual Companies (EMC)

Projected costs are as follows (Deductibles: $10k – Property / $3k – Auto):

2015-2016 2016-2017 2017-2018 Commercial Property $210,436 $237,464 $240,410 Commercial Liability $6,037 $6,578 $6,845 Linebacker $9,184 $8,786 $8,786 Cyber Solutions $231 $719 $514 Govt Crime/ISO $3,647 $3,617 $3,238 Com’l Inland Marine $3,534 $3,534 $3,503 Business Auto $18,350 $21,792 $23,751 Commercial Umbrella $6,464 $6,863* $13,101 Terrorism $5,869 INCL INCL Changes During the Yr $11,447 $6,765 TBD Treasurer’s Bond $300 $300 $300 Servicing Fee $30,000 $28,900 $30,035 Total $305,499 $325,318 $330,038

The projected cost above reflects a $4,720 increase from the 2016-2017 estimate; the increase reflects an overall 1.45% increase over last year’s premiums. The increase for 2017-2018 is attributed to: Insurance Services Office base rate increased nationally from 0.80 to 0.818 for all commercial property insurance. *The expiring umbrella premium is $13,628 & the proposed is $13,104. USD increased the limit from $1M to $5M effective 08-01-2016.

Staff recommends the Board of Education approve the District’s insurance program with EMC for the 2017-2018 year in the amount of $330,038.00.

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Information Technology 123 N Eisenhower ● Junction City, KS 66441 ● V 785.717.4000 ● F 785.717.4087

TO Dr. Witt, Superintendent

FROM Karl DeArmond, CIO

DATE June 26, 2017

RE Lightspeed (Web filtering) Payment - $33,300

In July 2015, we entered into a three-year agreement with Trebron Company who sells Lightspeed to filter all network traffic for devices on our network. The application also allows us to filter Internet traffic for students while they are off our network as well. This functionality helps us meet and exceed Children's Internet Protection Act (CIPA) requirements. This $33,300 payment is laid out in our agreement with Lightspeed and identical to our payment last year.

Staff recommends that the Board of Education approve the third and final payment of $33,300 to Trebron Company for Lightspeed Web Filter. These funds are budgeted in the Technology Expense budget for 2017-18 utilizing fund 11.

1 of 1| P a g e Information Technology 123 N Eisenhower ● Junction City, KS 66441 ● V 785.717.4000 ● F 785.717.4087

TO Dr. Witt, Superintendent

FROM Karl DeArmond, CIO

DATE June 26, 2017

RE Fort Riley Middle School – Initial Network Upgrade

Part of the 2017-18 Master Plan included significant network upgrades at Fort Riley Middle School. Fort Riley Middle School is the location where our backups are sent to for basic disaster recovery. Currently, the connection between the Devin Center and Fort Riley Middle School is 1 gigabit per second (gbps), and we are proposing to increase the capacity to 10 gbps following the successful implementation of new equipment at the Devin Center. Upgrading the equipment at Fort Riley Middle School would meet the Technology Department’s goal to increase reliability and the speed of the network.

We propose to split the project into two phases to maximize eRate reimbursement while implementing technology in the building as soon as possible. Currently, Fort Riley Middle School has approximately $46,000 worth of eRate funds available, which should be spent before the window closes on those funds in 2020; however, $46,000 will not cover the estimated $95,000 scope of the project. In our opinion, we believe that it would be best to upgrade the equipment at Fort Riley Middle School and reallocate the current equipment to other buildings that do not have the eRate funds available.

This first phase of the project will include:  New “core” switch  New access-level switches in the main wiring closet  New access-level switches in one of the wiring closets that servers student classrooms  New 10 gbps network adapters

In February, we will most likely pursue a second phase to the project that will exhaust the remaining eRate funds. Splitting the project into two phases allows students to capitalize on the new equipment for the 2017-18 school year and will provide us immediate feedback on the equipment we plan to implement district-wide. K12ITC is the reseller that holds the preferential pricing for CISCO networking equipment that other competitors are not able to beat. Unite Private Networks provides the district our fiber infrastructure, and we are contractually obligated to purchase our network adapters from them when connecting to their fiber.

Staff recommends that the Board of Education approve the purchase of networking equipment for $36,087.74 K12ITC and $3,894 for network adapters from Unite Private Networks. These funds are budgeted in the Master Plan budget for 2017-18 school year utilizing fund 11.

1 of 1| P a g e Geary County Unified School District No. 475 Mary E. Devin Center for Education Support Bryan Dunlap, Operations Manager

PO Box 370 - 123 N. Eisenhower - Junction City, KS 66441-0370 (785) 717-4051 Fax (785) 717-4064 [email protected]

Date: June 29, 2017

To: Dr. Corbin Witt, Superintendent

From: Bryan Dunlap, Operations Manager

Re: Mower replacements for 2017-2018

There was $60,000 budgeted for the replacement of two John Deere 1445 Series II mowers this year as part of the recently approved six-year plan. It is our recommendation to instead retain these mowers for snow removal purposes and purchase the following mowers which will enhance our efforts in providing professional lawn care throughout the district. The mowers requested are:  Two (2) - 2017 John Deere Z997R Diesel Mowers w/ 72” Deck  One (1) – 2017 John Deere Z997R Diesel Mower w/ 60” Deck and 14 Bushel Dump

These mowers are far better suited for mowing large areas, uneven terrain and hill sides. These mowers are available to us by utilizing the Kansas Lawn Equipment Contract #39910. A full description of each mower is attached.

Staff recommends that the Board of Education authorize the purchase of three John Deere Z997R mowers as described for a total of $58,799.41 from John Deere & Company (through Concordia Tractor, Inc.) as part of the district six-year plan. Funds are available in Capital Outlay. ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Concordia Tractor, Inc. 2000 John Deere Run 1300 S Buckeye Cary, NC 27513 Abilene, KS 67410 FED ID: 36-2382580; DUNS#: 60-7690989 785-263-3051 [email protected]

Quote Summary

Prepared For: Delivering Dealer: Usd 475 Geary County Schools Concordia Tractor, Inc. 123 N Eisenhower Dr Matthew Mcasey Junction City, KS 66441 1300 S Buckeye Business: 785-717-4000 Abilene, KS 67410 [email protected] Phone: 785-263-3051 [email protected] Quote ID: 15587378 Created On: 21 June 2017 Last Modified On: 27 June 2017 Expiration Date: 21 July 2017

Equipment Summary Selling Price Qty Extended JOHN DEERE Z997R DIESEL W 72 $ 18,323.60 X 2 = $ 36,647.20 In. 7-GAUGE SIDE DISCHARGE DECK Contract: KS Lawn Equipment Contract 39910 (PG 18) Price Effective Date: June 21, 2017

JOHN DEERE Z997R DIESEL W 60 $ 18,435.00 X 1 = $ 18,435.00 In. MULCH ON DEMAND DECK Contract: KS Lawn Equipment Contract 39910 (PG 18) Price Effective Date: June 21, 2017

JOHN DEERE 14 Bushel Dump $ 3,717.21 X 1 = $ 3,717.21 From Seat Material Collection System for Z997R Diesel ZTrak Mowers Contract: KS Lawn Equipment Contract 39910 (PG 18) Price Effective Date: June 21, 2017

Equipment Total $ 58,799.41

* Includes Fees and Non-contract items Quote Summary Equipment Total $ 58,799.41

Trade In

Salesperson : X ______Accepted By : X ______Confidential ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Concordia Tractor, Inc. 2000 John Deere Run 1300 S Buckeye Cary, NC 27513 Abilene, KS 67410 FED ID: 36-2382580; DUNS#: 60-7690989 785-263-3051 [email protected]

SubTotal $ 58,799.41 Est. Service $ 0.00 Agreement Tax Total $ 58,799.41 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 58,799.41

Salesperson : X ______Accepted By : X ______Confidential Selling Equipment

Quote Id: 15587378 Customer Name: USD 475 GEARY COUNTY SCHOOLS

ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Concordia Tractor, Inc. 2000 John Deere Run 1300 S Buckeye Cary, NC 27513 Abilene, KS 67410 FED ID: 36-2382580; DUNS#: 60-7690989 785-263-3051 [email protected]

JOHN DEERE Z997R DIESEL W 72 In. 7-GAUGE SIDE DISCHARGE DECK Hours: Stock Number: Contract: KS Lawn Equipment Contract 39910 (PG 18) Selling Price * Price Effective Date: June 21, 2017 $ 18,323.60 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 0911TC Z997R Commercial L. C. 2 $ 23,805.00 24.00 $ 5,713.20 $ 18,091.80 $ 36,183.60 Diesel Max-Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck Standard Options - Per Unit 001A United States/Canada 2 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2011 Comfort Adjust Suspension 2 $ 375.00 24.00 $ 90.00 $ 285.00 $ 570.00 Seat with Armrests Standard Options Total $ 375.00 $ 90.00 $ 285.00 $ 570.00 Dealer Attachments/Non-Contract/Open Market BTC10674 Rear Bumper Kit 2 $ 251.46 24.00 $ 60.35 $ 191.11 $ 382.22 Dealer Attachments Total $ 251.46 $ 60.35 $ 191.11 $ 382.22

Value Added Services $ 0.00 $ 0.00 $ 0.00 Total

Suggested Price $ 37,135.82 Additional Discounts Multi-unit Discount 2 $ 244.31 $ -244.31 $ -488.62 Additional Discount Total $ 244.31 $ -244.31 $ -488.62 Total Selling Price $ 24,431.46 $ 6,107.86 $ 18,323.60 $ 36,647.20

JOHN DEERE Z997R DIESEL W 60 In. MULCH ON DEMAND DECK

Confidential Selling Equipment

Quote Id: 15587378 Customer Name: USD 475 GEARY COUNTY SCHOOLS

Equipment Notes: Hours: Stock Number: Selling Price * Contract: KS Lawn Equipment Contract 39910 (PG 18) $ 18,435.00 Price Effective Date: June 21, 2017 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 0913TC Z997R Commercial L. C. 1 $ 24,205.00 24.00 $ 5,809.20 $ 18,395.80 $ 18,395.80 Diesel Max-Frame Z-Trak with 60 In. Mulch On Demand 7-Iron PRO Deck Standard Options - Per Unit 001A United States/Canada 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2011 Comfort Adjust Suspension 1 $ 375.00 24.00 $ 90.00 $ 285.00 $ 285.00 Seat with Armrests Standard Options Total $ 375.00 $ 90.00 $ 285.00 $ 285.00

Value Added Services $ 0.00 $ 0.00 $ 0.00 Total

Suggested Price $ 18,680.80 Additional Discounts Multi-unit Discount 1 $ 245.80 $ -245.80 $ -245.80 Additional Discount Total $ 245.80 $ -245.80 $ -245.80 Total Selling Price $ 24,580.00 $ 6,145.00 $ 18,435.00 $ 18,435.00

JOHN DEERE 14 Bushel Dump From Seat Material Collection System for Equipment Notes: Hours: Stock Number: Selling Price * Contract: KS Lawn Equipment Contract 39910 (PG 18) $ 3,717.21 Price Effective Date: June 21, 2017 * Price per item - includes Fees and Non-contract items

Confidential Selling Equipment

Quote Id: 15587378 Customer Name: USD 475 GEARY COUNTY SCHOOLS

Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 0776TC 14 Bushel Dump From Seat 1 $ 4,289.00 24.00 $ 1,029.36 $ 3,259.64 $ 3,259.64 Material Collection System for Z997R Diesel ZTrak Mowers Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 3408 Attaching Parts for 152.4 cm 1 $ 188.00 24.00 $ 45.12 $ 142.88 $ 142.88 (60 In.) 7-Iron PRO Mulch- On-Demand Decks 3500 7-Iron Blower for 7-Iron PRO 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 and 7-Iron PRO Mulch-On- Demand Decks Standard Options Total $ 188.00 $ 45.12 $ 142.88 $ 142.88 Dealer Attachments/Non-Contract/Open Market R66949 Quik-Tatch Weight, 42 lb (19 8 $ 59.91 24.00 $ 14.38 $ 45.53 $ 364.25 kg) Dealer Attachments Total $ 59.91 $ 14.38 $ 45.53 $ 364.25

Suggested Price $ 3,766.77 Additional Discounts Multi-unit Discount 1 $ 49.56 $ -49.56 $ -49.56 Additional Discount Total $ 49.56 $ -49.56 $ -49.56 Total Selling Price $ 4,536.91 $ 1,138.42 $ 3,398.49 $ 3,717.21

Confidential