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Agenda Geary County Unified AGENDA GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas DISTRICT MISSION Preparing today’s students for tomorrow’s world. REGULAR BOARD OF EDUCATION MEETING Mary E. Devin Center for Education Support Monday, July 10, 2017 5:00 pm NOTICE: INFORMATION REFERRED TO IN OPEN MEETING WILL BE PUBLIC INFORMATION……… I. Call the Meeting to Order.………………President LaDonna Junghans II. Roll Call………………….………………...Clerk of the Board Tina Kausler III. Pledge of Allegiance…………………….President LaDonna Junghans IV. Public Comment Reminder……………..President LaDonna Junghans V. Approval of the Agenda…….................President LaDonna Junghans VI. Election of the 2017-2018 Board of Education President…..President VII. Election of the 2017-2018 Board of Education Vice President VIII. Approval of the Consent Agenda………………..…..President A. Approval of the Minutes of the June 5, and June 29, 2017 Board of Education Meetings (Witt) B. Approval of the Treasurer’s Report and End of the Year Petty Cash Report (Fredricks) C. Authorize Application and Designate Authorized Representatives for Federal Impact Aid (Witt) D. Consider Resolution to Establish Home Rule by Board of Education (Witt) E. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting (Witt) F. Approval of Board of Education Meeting Dates for 2017-2018 (Witt) G. Consider Resolution to Establish Petty Cash Fund (Witt) H. Consider Resolutions to Establish Activity Funds (Witt) I. Consider Resolution for Rescinding Policy Statement Found in Board Minutes (Witt) J. Consider Resolution to Adopt Board Policies (Witt) Board of Education Agenda July 10, 2017 Page 2 K. Designation of School Attorney (Witt) L. Designation of School Architectural Services (Witt) M. Designation for Depositories for School District Funds (Witt) N. Designation of Authorized Representatives for School Programs (Witt) O. Designation of Official District Newspaper (Witt) P. Consider Adopting Hour Calendar for 2017-2018 (Witt) Q. Consider Approval of 2017-2018 Mileage Allowance (Witt) R. Consider Approval of Substitute Teacher Wages (Witt) S. Consider Approval of Copy Fees (Witt) T. Personnel Report (Manley) U. Consider Requests to Receive Gifts, Requests to Apply for a Grant and Request to Accept a Grant (Witt) V. Approve Kansas Parent Education Program – KPEP (formerly Parents as Teachers Program), submission of application for the 2017-2018 Grant (Stauffer) W. Consider Hoover, Bachman and Associates, Inc. Agreements (Helget) IX. Comments from the Public X. Approval of Bills (if any) (Fredricks) XI. Action Items (Superintendent) A. 2017-2018 Insurance Program with Employers Mutual Companies (EMC) (Wild) B. Renewal of Edgenuity (Sparks/Wesoloski) C. LightSpeed (Web filtering) Payment (DeArmond) D. Fort Riley Middle School – Initial Network Upgrade (DeArmond) E. Addition to the USD 475 Board of Education Guiding Principles (Miller) F. Mower Replacements for 2017-2018 (Wild) XII. General Remarks from Board of Education Members & Superintendent XIII. Executive Session to Discuss Negotiations and Acquisition of Real Property XIV. Return to Open Session XV. Adjournment NEXT BOARD OF EDUCATION MEETING MONDAY, AUGUST 7, 2017 5:00 P.M. Mary E. Devin Center for Education Support (PENDING BOARD OF EDUCATION APPROVAL OF 2017-2018 MEETING DATES) NEXT SPECIAL BOARD OF EDUCATION MEETING MONDAY, AUGUST 21, 2017 5:00 P.M. Mary E. Devin Center for Education Support AGENDA GEARY COUNTY UNIFIED SCHOOLS Junction City, Kansas DISTRICT MISSION Preparing today’s students for tomorrow’s world. REGULAR BOARD OF EDUCATION MEETING Mary E. Devin Center for Education Support Monday, July 10, 2017 5:00 pm NOTICE: INFORMATION REFERRED TO IN OPEN MEETING WILL BE PUBLIC INFORMATION……… I. Call the Meeting to Order.………………President LaDonna Junghans II. Roll Call………………….………………...Clerk of the Board Tina Kausler III. Pledge of Allegiance…………………….President LaDonna Junghans IV. Public Comment Reminder……………..President LaDonna Junghans Commentary: If you would like to make a public comment during today’s meeting please fill out the public comment form located on the sign in table and give it to Tina Kausler. V. Approval of the Agenda…….................President LaDonna Junghans motion required VI. Election of the 2017-2018 Board of Education President…..President LaDonna Junghans Board members will be given the opportunity to submit a nomination motion required Board of Education Agenda July 10, 2017 Page 2 VII. Election of the 2017-2018 Board of Education Vice President President presiding motion required VIII. Approval of the Consent Agenda………………..…..President A. Approval of the Minutes of the June 5, and June 29, 2017 Board of Education Meetings (Witt) It is recommended that the minutes of the June 5, 2017 and June 29, 2017 meetings be approved. Copies of the minutes are attached (here) for June 5th, (here) for June 29th. B. Approval of the Treasurer’s Report and End of the Year Petty Cash Report (Fredricks) A copy of the Treasurer’s Report for the month ending May 31, 2017 is attached (here). The Petty Cash Fund Report for fiscal year 2017 is attached (here) In August, Board Members will receive the treasurer’s end of the year report for 2016-2017. It is recommended that the Treasurer’s Report and the End of the Year Petty Cash Report are approved as presented. C. Authorize Application and Designate Authorized Representatives for Federal Impact Aid (Witt) Commentary: The application process for Title VIII Section 8003 funds (formerly PL 874) requires that the Board of Education take action authorizing the filing of the application. It is recommended that the Board of Education authorize the filing of an application for Title VIII Section 8003 funds for the 2017-2018 school year and that Dr. Corbin Witt and Ardena Carlyon be designated as the authorized representatives for this program. Board of Education Agenda July 10, 2017 Page 3 D. Consider Resolution to Establish Home Rule by Board of Education (Witt) Commentary: Under Board Policy A: District Authority it is necessary for the Board to adopt the resolution #2018-1 attached (here) each year announcing its intent to use that authority. It is recommended that the Board approve the Resolution #2018-1 to Establish Home Rule as presented for the 2017-2018 school year. E. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting (Witt) Commentary: Pursuant to KSA 75-1120a ( c ) (1), USD 475 may waive requirements of “generally accepted accounting principles”, prescribed financial statements and general fixed asset accounting for fiscal year ending June 30, 2018 if the Board adopts the resolution #2018-2 attached (here). It is recommended that the Board authorize the resolution #2018-2 which waives generally accepted accounting principles and fixed asset accounting for the 2018 budget year. F. Approval of Board of Education Meeting Dates for 2017-2018 (Witt) Commentary: KASB recommends Boards of Education establish meeting dates by approving the resolution #2018-3 attached (here). It is recommended that the resolution #2018-3 listing Regular and Additional (if needed) Board meeting dates and times be approved as presented. Board of Education Agenda July 10, 2017 Page 4 G. Consider Resolution to Establish Petty Cash Fund (Witt) Commentary: Kansas Statute requires that the Board of Education establish a petty cash fund. The resolution #2018-4 is attached (here). It is recommended that the Board approve the Resolution #2018-4 to Establish Petty Cash Fund as presented for the 2017-2018 school year. H. Consider Resolutions to Establish Activity Funds (Witt) Commentary: Kansas Statue requires that the Board of Education establish an activity fund. The resolutions #2018-5 through #2018-24 are attached (here). It is recommended that the Board approve the Resolutions #2018-5 through #2018-24 to Establish Activity Funds as presented for the 2017- 2018 school year. I. Consider Resolution for Rescinding Policy Statement Found in Board Minutes (Witt) Commentary: Kansas Statue requires that the Board of Education establish a resolution to rescind policy statement found in the board minutes. The resolution #2018-25 is attached on (here). It is recommended that the Board approve the Resolution #2018-25 for Rescinding Policy Statements Found in Board Minutes. J. Consider Resolution to Adopt Board Policies (Witt) Commentary: Kansas Statue requires that the Board of Education establish a resolution to adopt new board polices. The resolution #2018-26 is attached (here). Board of Education Agenda July 10, 2017 Page 5 It is recommended that the Board approve the Resolution #2018-26 for adopting board policies. K. Designation of School Attorney (Witt) Commentary: It is recommended that Mark Edwards of the law firm of Hoover, Schermerhorn, Edwards, Pinaire and Rombold be designated as legal counsel for the Board of Education and USD 475 for the 2017-2018 school year. L. Designation of School Architectural Services (Witt) Commentary: It is recommended that Schaefer Johnson Cox Frey Architecture be designated as on-call architectural/engineering services for the Board of Education and USD 475 for the 2017-2018 school year. Attached (here) is a memo from David Wild and a copy of the proposal and fee schedule. Staff recommends the Board of Education approve the use of Schaefer Johnson Cox Frey (SJCF) as the On-Call Architectural Service firm for USD 475 for the 2017-2018 school year and adopt the enclosed fee and hourly rate schedule. M. Designation for Depositories
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