SAUGEEN CONSERVATION
BOARD OF DIRECTORS MEETING
Administration Centre, Formosa
Thursday, July 14, 2011 7:00pm
A G E N D A
1. Adoption of Agenda 2. Declaration of Pecuniary Interest 3. Minutes of Board of Directors Meeting – May 19, 2011 – attached 4. Matters arising from the Minutes - Strategic Plan – Municipal Comments – Report #4a attached 5. Correspondence - attached 6. Reports - Chairman & Conservation Ontario - Finance Report – Report #6a attached - Program Report – Report #6b attached - Foundation Report – Report #6c attached - Biennial Tour Committee meeting minutes – available at meeting 7. New Business - 2011 Insurance – Report #7a attached - 2011 Banking Services – Report #7b attached - Plotter/Scanner – Report #7c attached - Sulphur Spring – Slideshow - Sulphur Spring Conservation Area Refurbishment – Report #7d attached - Formosa Administration Office Official Opening – Report #7e attached - Forestry Committee Meeting – proposed date 8. Other Business 9. For the Good of the Committee Reports Adjournment
SAUGEEN VALLEY CONSERVATION AUTHORITY
Conservation through Cooperation MINUTES
MEETING: Board of Directors DATE: Thursday, July 14, 2011 TIME: 7:00 pm LOCATION: Administration Office, Formosa
CHAIR: Bill Scriven
DIRECTORS PRESENT: Luke Charbonneau, Ron Coristine, John Eccles, Jim Hanna, Peter Hambly, Glen Irwin, David Kell, Dan Kerr, Mike Leggett, Carl Zettel
DIRECTORS ABSENT, WITH REGRET: Brian Gamble, Doug Gowanlock
DIRECTORS ABSENT: Roland Anstett, Mark MacKenzie
OTHERS PRESENT: Jim Coffey, Chief Administrative Officer Gary Senior, Sr. Manager, Environmental Planning & Regulations Al Leach, Manager, Lands Jim Penner, Manager, Forestry Shannon Wood, Manager, Communications Laura Molson, Manager, Accounting Don Smith, Project Manager, Drinking Water Source Protection Vanessa Veenhof, Summer Student Justine Lennox, Summer Student Bonnie Sherman, Executive Secretary Members of the Press
1. ADOPTION OF AGENDA
MOTION #G11-67
Moved by Peter Hambly Seconded by Dan Kerr THAT the agenda be adopted as presented.
Carried
2. DECLARATION OF PECUNIARY INTEREST
Board of Directors Meeting – July 14, 2011 Peter Hambly declared a pecuniary interest relating to Report #7b, 2011 Banking Services.
3. MINUTES OF BOARD OF DIRECTORS MEETING – MAY 19, 2011
MOTION #G11-68
Moved by Ron Coristine Seconded by Mike Leggett THAT the minutes of the Board of Directors meeting, held on May 19, 2011, be adopted as circulated.
Carried
4. MATTERS ARISING FROM THE MINUTES
Strategic Plan – Municipal Comments
A copy of Report #4a, entitled Strategic Plan – Municipal Input 2011, is appended to the office copy of these minutes.
After receiving only three written municipal responses to the Authority’s request for input for the improvement of the Authority programs and services, it was clear that only two issues of concern exist at the municipal level. Those two issues are the need for more advertisement/ promotion of the Authority’s stewardship role and the services provided, and the need for a more positive approach to the administration of the regulations.
A Communications Plan will be developed, to deal more with Planning and Regulations. An attempt will be made to set some priorities to the message to be conveyed and will take a positive approach. It needs to be made clear that the Regulation itself is not up for discussion; it is the interpretation of the Regulation that the municipalities wish to discuss.
5. CORRESPONDENCE
Email from Minister of Natural Resources, Linda Jeffrey – re response to MNR policies on baitfish harvesting – noted & filed
Conservation Ontario to Candace Hamm, Regulations Officer – congratulating Candace on her successful completion of the Basic Law Enforcement/Conservation Authority Compliance Training Level 1 – noted & filed
Drinking Water Source Protection – info concerning Drinking Water Source Protection – Source Protection Plans on Authority-owned properties – noted & filed
Cliff Evanitski, General Manager/Secretary-Treasurer, Long Point Region Conservation Authority – expressing his pleasure at the infrastructure and staff at Durham Conservation Area and requesting a meeting with Saugeen Authority staff to discuss mutual challenges and opportunities in developing well-operated parks. A meeting has been arranged to meet with Long Point Region CA staff in the near future. - 2 - Board of Directors Meeting – July 14, 2011
Huron-Kinloss Water Stewardship Event flyer – July 16, 2011
Newspaper article highlighting the official opening of the Coastal Centre for Conservation’s new office location in Goderich – noted & filed
6. REPORTS
Chair & Conservation Ontario
The Chair attended the recent Conservation Ontario meeting, along with the Chief Administrative Officer. Most of the discussion at the meeting concerned funding issues.
Mr. Scriven also attended numerous other meetings, including the Saugeen Valley Conservation Foundation’s meeting and the Memorial Grove Ceremony, held on June 26. This ceremony was an overwhelming success with approximately 700 people in attendance.
Finance Report
A copy of Report #6a, entitled Finance Report, is appended to the office copy of these minutes.
The Manager of Accounting advised that, to allow for a more current financial report at each Board of Directors meeting, the scheduling for 2012 Board meetings will be reviewed and dates will be adjusted, to allow time for staff to have as up-to-date figures as possible.
MOTION #G11-69
Moved by Ron Coristine Seconded by Dan Kerr THAT the Financial Report to May 31, 2011 be accepted as distributed, and further THAT the Accounts Payable, totaling $610,662.81 for April, May and June 2011 be approved for payment.
Carried
Program Report
A copy of Report #6b, entitled Program Report, is appended to the office copy of these minutes.
A number of Directors expressed their disappointment and confusion at the lack of attendance at the recent workshop conducted by the Authority for watershed Chief Building Officials and Building Inspectors. The Bluewater Chapter of Ontario Building Officials Association has requested a meeting with the Authority to discuss a number of issues regarding the Authority’s Regulation and its permitting process.
- 3 - Board of Directors Meeting – July 14, 2011
A consensus was reached, by show of hands, that an Ad Hoc Committee, consisting of Glen Irwin, Carl Zettel, Luke Charbonneau, Jim Hanna and Bill Scriven be struck to meet with the Association’s delegation and to report back to a future Board meeting.
MOTION #G11-70
Moved by Dan Kerr Seconded by Luke Charbonneau THAT the Program Report be adopted as presented, and further THAT the Permits as identified in Report #6b and dated July 14, 2011 be approved by the Board of Directors.
Carried
Foundation Report
A copy of Report #6c, entitled Saugeen Valley Conservation Foundation, is appended to the office copy of these minutes.
The Manager of Communications presented a short slideshow, highlighting a number of initiatives the Foundation is currently involved in.
Biennial Tour Committee Meeting Minutes
These draft minutes were provided to the Board of Directors for their information. The Manager of Communications also provided a brief slideshow outlining the draft agenda and tour venue, to date
MOTION #G11-71
Moved by David Kell Seconded by Mike Leggett THAT the minutes of the Biennial Tour Committee meeting, held May 17, 2011, be received.
Carried
7. NEW BUSINESS
A copy of Report #7a, entitled 2011 Insurance Renewal, is appended to the office copy of these minutes.
- 4 - Board of Directors Meeting – July 14, 2011
2011 Insurance
MOTION #G11-72
Moved by Peter Hambly Seconded by Luke Charbonneau THAT the Authority’s 2011/2012 insurance coverage be renewed with Aon Reed Stenhouse Inc. at the quoted premium of $82,065 plus applicable taxes.
Carried
2011 Banking Services
A copy of Report #7b, entitled 2011 Banking Agreement, is appended to the office copy of these minutes.
MOTION #G11-73
Moved by Dan Kerr Seconded by Ron Coristine THAT the proposal of the Royal Bank of Canada, dated July 4, 2011, to provide banking services for the period of five years, be approved.
Carried
Plotter/Scanner
A copy of Report #7c, entitled Document Scanning Project-Plotter/Scanner Replacement, is appended to the office copy of these minutes.
MOTION #G11-74
Moved by Luke Charbonneau Seconded by Jim Hanna THAT the Plotter/Scanner equipment be purchased from The Drafting Clinic of Canada at the quoted price of $14,595 plus applicable taxes.
Carried
Sulphur Spring – Slideshow
Sometime June 1, 2011, at the former Headquarters Conservation Area, some type of disturbance occurred geologically to the underground water supply to the sulphur spring, resulting in excessive silt load and, at the time, a change in volume. No evidence of surface interference could be found that would contribute to the changes, so staff could only surmise that something happened deep down, possibly even within the underlying bedrock. By morning, the next day, the silt was
- 5 - Board of Directors Meeting – July 14, 2011
diminishing, the water became clearer and the flow was returning to normal. However, it appears a new spring may have formed in behind the existing feature, as very silty water was bubbling out of the ground in an area that was previously just wet. Of interest is that the owner of Blue Springs Trout Farm had a very similar incident happen at his spring near Hanover within hours of the recent earthquake in Japan.
This phenomenon has never been seen before at this location
Several slides of the new spring and surrounding flooded area were shown to the Directors, for their information.
Sulphur Spring Conservation Area Refurbishment
A copy of Report #7d, entitled Sulphur Spring Conservation Area, is appended to the office copy of these minutes.
Considerable discussion arose regarding this matter. There was unanimous agreement that this conservation area requires some refurbishment and repairs. However, not all Directors agreed all the work should be completed in 2011. It was suggested that the most pressing repairs be completed this year, with the remaining repairs placed on the budget list for consideration in 2012.
MOTION #G11-75
Moved by Ron Coristine Seconded by Dan Kerr THAT Report #7d be accepted as presented and further THAT staff proceed with the necessary repairs in 2011, with funding to be used from reserves.
Carried
John Eccles and Luke Charbonneau opposed Motion #G11-75.
Formosa Administration Office Official Opening
A copy of Report #7e, entitled SVCA Open House and Administrative Office Grand Opening, is appended to the office copy of these minutes.
All Directors were asked to attend this event.
Forestry Committee Meeting – Proposed Date
A Forestry Committee meeting was scheduled for July 20, 2011 at 7:00pm in the Administration Office.
- 6 - Board of Directors Meeting – July 14, 2011
8. OTHER BUSINESS
Durham Day Use Area – Agreement with Municipality of West Grey
There is nothing further to report on the finalization of this agreement. A draft agreement was forwarded to the municipality and the Authority received an email stating this draft was not acceptable. Staff has requested the municipality provide the Authority with the changes they would like to see in the agreement, but no response has been received to date.
Wild Chervil
Glen Irwin asked if the Authority has a policy for the removal of Wild Chervil, which is causing great concerns in the eastern part of the watershed. Some counties have declared it a noxious weed. Staff reported no problems have been reported on Authority lands to date and the SVCA currently has no policy for its removal.
9. FOR THE GOOD OF THE COMMITTEE REPORTS
David Kell – the Conservation Tours are great and suggests a tour be made to the Sulphur Spring Conservation Area.
Carl Zettel – has attended the Conservation Tours and agrees they are a great opportunity to learn more about the watershed. Encouraged staff to keep them going.
John Eccles – nothing to report
Jim Hanna – impressed with this wonderful facility
Luke Charbonneau – thanked Biennial Tour Committee for choosing the CAW Centre to host their event in 2012
Glen Irwin – spoke earlier about Wild Chervil
Ron Coristine – recently visited Stoney Island Conservation Area and noted a few issues; spoke to Jim Coffey regarding same; area needs some ongoing attention. Jim Coffey and Al Leach agreed to meet Ron and any other individuals on-site to discuss concerns.
Mike Leggett – inquired regarding date of next Conservation Tour
Dan Kerr – complimented staff on grass cutting done at Paisley dykes; enquired regarding placement of garbage cans on dyke. Staff suggested cans be placed behind the dyke, to avoid placing spikes in the dyke to keep garbage cans in place.
Peter Hambly – nothing to report
Bill Scriven – stated his pleasure dealing with Directors and staff. - 7 - Board of Directors Meeting – July 14, 2011
There being no further business, the meeting adjourned at 8:45 p.m. on motion of Luke Charbonneau.
______Bill Scriven Bonnie Sherman Chair Executive Secretary
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SAUGEEN VALLEY CONSERVATION AUTHORITY
Conservation through Cooperation MINUTES
MEETING: Board of Directors DATE: Thursday, May 19, 2011 TIME: 7:00 pm LOCATION: Administration Office, Formosa
CHAIR: Bill Scriven
DIRECTORS PRESENT: Roland Anstett, Luke Charbonneau, Ron Coristine, John Eccles, Brian Gamble, Peter Hambly, Glen Irwin, David Kell, Mike Leggett, Mark MacKenzie, Carl Zettel
DIRECTORS ABSENT, WITH REGRET: Dan Kerr, Jim Hanna
DIRECTORS ABSENT: Doug Gowanlock
OTHERS PRESENT: Jim Coffey, Chief Administrative Officer Dave Pybus, Sr. Manager, Flood Forecasting & Lands Gary Senior, Sr. Manager, Environmental Planning & Regulations Al Leach, Manager, Lands Jo-Anne Harbinson, Manager, Water Resources & Stewardship Jim Penner, Manager, Forestry Laura Molson, Manager, Accounting Don Smith, Project Manager, Drinking Water Source Protection Cherie Leslie, Environmental Planning Coordinator Dale Schaefer, Accounting Clerk Vanessa Veenhof, Summer Student Bonnie Sherman, Executive Secretary Dennis McCracken, Vice Chair, SVC Foundation Members of the Press
Jim Coffey welcomed everyone to the first Board of Directors meeting in the new office facility.
1. ADOPTION OF AGENDA
MOTION #G11-55
Moved by Peter Hambly Seconded by Ron Coristine THAT the agenda be adopted as presented. Carried
Board of Directors Meeting – May 19, 2011
2. DECLARATION OF PECUNIARY INTEREST
No person declared a pecuniary interest relative to any item on the agenda.
PRESENTATION – SAUGEEN VALLEY CONSERVATION FOUNDATION
Dennis McCracken, Vice Chair of the SVCF, presented the SVCA with a cheque for $15,326.50, representing the Foundation’s proceeds from its fundraising efforts during 2010.
Two new permanent staff members were introduced to the Board of Directors. Cherie Leslie, Environmental Planning Coordinator, was introduced by her supervisor Gary Senior, Sr. Manager of Environmental Planning and Regulations, and Dale Schaefer, Accounting Clerk, was introduced by her supervisor, Laura Molson, Manager of Accounting. Jim Coffey also introduced Vanessa Veenhof, a student hired to fill one of the two Scanning Student positions for the summer.
3. MINUTES OF BOARD OF DIRECTORS MEETING – APRIL 7, 2011
MOTION #G11-56
Moved by John Eccles Seconded by Brian Gamble THAT the minutes of the Board of Directors meeting, held on April 7, 2011, be adopted as circulated.
Carried
4. MATTERS ARISING FROM THE MINUTES
Revised Administration Resolutions
A copy of Report #4a, entitled Administration Resolutions – Amendments, is appended to the office copy of these minutes.
Staff was instructed to add a statement to the Resolutions to clarify the procedure to be followed should questions arise regarding any matter discussed during Closed Session meetings. For such an occasion, the Board of Directors will go into Closed Session, In Camera, to address any such questions. It was also reiterated that topics discussed during Closed Session are confidential and must be treated as such.
- 2 - Board of Directors Meeting – May 19, 2011
MOTION #G11-57
Moved by Peter Hambly Seconded by Luke Charbonneau
THAT Report #4a regarding the revisions to the Administrative Resolutions, be approved as amended.
Carried
Policies & Procedures for Conservation Authority Plan Review & Permitting Activities
A copy of Report #4b, entitled Policies & Procedures for Conservation Authority Plan Review & Permitting Activities, is appended to the office copy of these minutes.
Gary Senior reviewed and clarified this report, for the Board of Directors’ information. It was noted this Policy is basically a “formalization of the process” to be used for CA review of permit applications, as set out by the Province of Ontario. This is the Province’s attempt to ensure that applications are dealt with in a prompt manner. Each CA has its own Regulations. Staff was instructed to forward a copy of this Policy & Procedure to all watershed CBO’s and planning staff to become aware of the province’s requirements.
MOTION #G11-58
Moved by Ron Coristine Seconded by Mike Leggett THAT the Saugeen Valley Conservation Authority hereby adopts as Authority policy the Policies and Procedures for Conservation Authority Plan Review and Permitting Activities, as issued by the Ministry of Natural Resources in May, 2010, and further THAT the clarifications provided in the SVCA Board Report dated May 19, 2011 shall also form part of the policies and procedures.
Carried
MOTION #G11-59
Moved by Carl Zettel Seconded by Peter Hambly THAT the Policies and Procedures for Conservation Authority Plan Review & Permitting Activities be forwarded the all watershed CAO’s and CBO’s, for their information.
Carried
- 3 - Board of Directors Meeting – May 19, 2011
This document will be sent to municipalities prior to the scheduled May 25 CBO review session and they will be requested to bring any questions regarding this policy to this session.
Durham Day Use Area
Correspondence from the Municipality of West Grey was reviewed in light of a more recent verbal request for consideration, that being the possibility of leasing the day use area to the muinicipality.
There were diverse opinions regarding the new leasing option, ranging from the revenue to be generated, the length of the lease, liability insurance coverage for the Authority, to not allowing swimming in the river as a health and safety concern. The discussion concluded with a general consensus of the following main points:
1) the agreement should result in a revenue-neutral position for the Authority; 2) the lease shall be for 5 years, but renewable; 3) the agreement must be approved by the Board of Directors; 4) proper liability insurance coverage shall be in place.
MOTION #G11-60
Moved by Ron Coristine Seconded by Peter Hambly THAT staff be directed to negotiate a lease agreement with the Municipality of West Grey for approximately 4 acres of the Durham Conservation Area, known as the West End, in the vicinity of the Middle Dam, and further THAT any lease formalized with the Municipality of West Grey be brought before the Board of Directors for approval.
Carried
Mark MacKenzie voted against this motion.
5. CORRESPONDENCE
Canadian Food Inspection Agency – advising of changes related to the Emerald Ash Borer and the associated regulated areas – noted & filed
Municipality of West Grey – letter from Ken Gould attaching draft agreements for the municipality’s use of the day use area in the west end of the Durham Conservation Area – see discussion & motion under Matters Arising
- 4 - Board of Directors Meeting – May 19, 2011
6. REPORTS
Chair & Conservation Ontario
The Chair did not attend the last Conservation Ontario meeting, however, he advised that Dick Hibma was re-elected Chair once again of that organization. Mr. Scriven noted he had attended numerous local meetings, including the SVC Foundation Annual Meeting, as well as meetings with West Grey, the Saugeen Parks Committee, the Executive Committee and the Property & Building Committee.
Mr. Scriven also expressed his pleasure at the progress this Board has made with a number of the issues identified since this new Board of Directors took office.
Finance Report
A copy of Report #6a, entitled Finance Report, is appended to the office copy of these minutes.
MOTION #G11-61
Moved by Luke Charbonneau Seconded by Roland Anstett THAT the Financial Report to March 31, 2011 be accepted as distributed, and further THAT the Accounts Payable, totalling $464,468.50 for February, March and April 2011 be approved for payment.
Carried
Program Report
A copy of Report #6b, entitled Program Report, is appended to the office copy of these minutes.
Ron Coristine expressed his pleasure with the collaboration between the Penetangore Group and the Authority. He also thanked the Source Water Protection group for hosting an excellent training session recently in Ripley. He noted that, after reading the Program Report, it is fantastic what the Authority is doing on a day-to-day basis and that there is so much work going on.
Don Smith, Project Manager of Drinking Water Source Protection, advised there is a need to hold a Source Protection Authority meeting at the end of June to receive the final Updated/Amended Assessment Reports and direct staff to submit them to the MOE. It was agreed that arrangements will be made to conduct a teleconference on June 28, at 12:00 noon, of the full Board of Directors to receive and authorize staff to forward these documents to MOE before the June 30, 2011 deadline.
- 5 - Board of Directors Meeting – May 19, 2011
Jim Penner, Manager of Forestry, provided an overview of this year’s tree planting operations and showed numerous slides of the two tree planting machines in operation.
MOTION #G11-62
Moved by Ron Coristine Seconded by Mike Leggett THAT the Program Report be adopted as presented, and further THAT the Permits as identified in Report #6b and dated May 19, 2011 be approved by the Board of Directors.
Carried
Foundation Report
A copy of Report #6c, entitled Saugeen Valley Conservation Foundation, is appended to the office copy of these minutes.
Executive Committee Meeting – April 4, 2011
A copy of these minutes was provided to the Board of Directors for their review.
MOTION #G11-63
Moved by Glen Irwin Seconded by Mike Leggett THAT the draft minutes of the Executive Committee Meeting, held April 4, 2011, be received.
Carried
Executive Committee Meeting, Closed Session – April 4, 2011
In accordance with the amended Administration Resolutions, paper copies of these minutes were provided to the Board of Directors, in sealed envelopes, for their review. These envelopes were then returned to the Executive Secretary for shredding following the meeting.
MOTION #G11-64
Moved by Mike Leggett Seconded by Luke Charbonneau THAT the draft minutes of the Executive Committee Meeting, Closed Session, held April 4, 2011, be received.
Carried
- 6 - Board of Directors Meeting – May 19, 2011
Property & Building Committee Meeting – April 13, 2011
A copy of these minutes was provided to the Board of Directors for their review.
MOTION #G11-65
Moved by Peter Hambly Seconded by John Eccles THAT the draft minutes of the Property & Building Committee Meeting, held April 13, 2011, be received.
Carried
Saugeen Parks Committee – May 12, 2011
A copy of these minutes was provided to the Board of Directors for their review.
MOTION #G11-66
Moved by Luke Charbonneau Seconded by Mike Leggett THAT the draft minutes of the Saugeen Parks Committee Meeting, held May 12, 2011, be received.
Carried
7. NEW BUSINESS
There was no New Business to bring forward.
8. OTHER BUSINESS
Official Opening – Administration Office, Formosa
The Authority will be hosting an Official Open House of the new Administration Centre in Formosa on July 29, in conjunction with the Village of Formosa’s Homecoming celebrations. It is anticipated there will be an official ribbon cutting ceremony as well as a barbeque.
9. FOR THE GOOD OF THE COMMITTEE REPORTS
Carl Zettel – working closely with his Council and SVCA to improve negativity and breakdown barriers
John Eccles – re Chair’s earlier statement regarding trying to “mend fences and get along with our neighbours”. Hopefully we can do that in the future.
- 7 - Board of Directors Meeting – May 19, 2011
Luke Charbonneau – thanked the SVCF and Shannon Wood for their work at the Maple Syrup Festival; attendance numbers were amazing; well done and thanks
Ron Coristine – would like to take CA up on its formal invitation to attend his Council to raise profile and inform Council of important issues (i.e. Source Water Protection).
Glen Irwin – complimented staff for their keen interest; it’s obvious that staff take ownership. Evening Conservation Tour of Paisley dykes was very interesting and informative. Noted this Board has a great deal of pressure on it to perform to bring Council issues to the table.
Mike Leggett – pleasure to deal with staff; invite Authority to attend Council meeting
Brian Gamble – complimented the staff; seems like a lot of dedication. Trying to make Council aware of how SVCA runs; difficult when municipality shares two Authorities and each Authority operates differently. Suggests it would be helpful if an aerial photo was attached to each planning response.
Mark MacKenzie – enjoyed Evening Conservation Tour to Paisley dykes; thinks Authority budget is scrutinized to a point where the Authority cannot operate the way it wants to.
David Kell – complimented the past Board of Directors and staff for developing this beautiful new facility; attended Evening Conservation Tour to Paisley dykes and would recommend everyone try to attend one of these tours in the future.
Peter Hambly – wonderful new building; impressed with new Board of Directors
Roland Anstett – attended and enjoyed tour of Paisley dykes; previous Board of Directors to be complimented for initiating the development of this great new building
Bill Scriven – was a little remiss at not inviting former Chair and Property Committee Chair to this first meeting in the new facility; reiterated what everyone has said; staff is extremely dedicated, knowledgeable and helpful. Board of Directors’ responsibility is to provide the staff with the tools they need to operate; have to move ahead and make parks more revenue-producing.
A letter has been forwarded to all municipalities requesting their candid, helpful comments with regard to the Authority’s operations and interaction with watershed municipalities. A deadline of June 17 has been set for receipt of these comments, which will be tabulated and presented to a future Board of Directors meeting.
There being no further business, the meeting adjourned at 9:10 p.m. on motion of Roland Anstett.
______Bill Scriven Bonnie Sherman Chair Executive Secretary - 8 -
REPORT #4a
MEMO TO: Saugeen Conservation Board of Directors
DATE: July 14, 2011
FROM: Jim Coffey, CAO
SUBJECT: Strategic Plan – Municipal Input 2011
In follow up to the March 2011 Board of Directors meeting, a letter was forwarded to the member municipalities requesting their input for the improvement of the Authority programs and services.
Three municipalities (20%) submitted comments and they are attached to this report. Generally speaking the main themes that come through are; (1) the need for more advertisement/promotion of the stewardship role and the services that we do provide and (2) the need for a more positive approach to the administration of the regulations. Certainly not to dismiss the value of other points that have been raised, in general they can be rolled into those two main themes.
It is suggested that staff put together a communication/promotion plan with a schedule for implementation and an assessment of the impact on the 2012 budget.
The next meeting of the Board is scheduled for September 29 at 1:00 p.m. which is designated for budget discussion. It was the intention of the Board to have an early start to the budget discussions so that items of long term importance or immediate necessity may be debated, researched and strategies put in place.
Tun ConpoRATroN oF r .r THn Towtu or HnNovER ofH
MUNICIPAL OFFICE
June 23, 201 1
Mr, Bill Scriven, Chair Via email only: j,coffey@svca,on,ca; scriven@wightman,ca SVCA Board of Directors 1078 Bruce Road 12, PO Box 150 Formosa, ON NOG 1WO
Dear Mr, Scriven
Further to your correspondence seeking input from our Municipality regarding the implementation of the SVCA Strategic Plan, please consider the following,
The Town of Hanover believes the SVCA Strategic Plan 2010 document captures the broader scope of what the SVCA mandate is, what issues exist and where those issues are focused, We believe the seventy-two detailed Action ltems are an accurate reflection of all that is right at SVCA, plus all that requires serious attention by the Board and Personnel of SVCA, Failure to concur with identified issue areas and to pursue the actions cleady identified would be a disservice to all member Municipalities and residents within the SVCA district.
We believe the SVCA document indicates the need to focus "moving forward" efforts on better practices of public accountability, community engagement, collaboration, consensus building, reasonableness and mutual respect. The Town of Hanover believes the services of SVCA are exceptional and highly rated by our community members, perhaps with the development industry sector being an exception, This sector would recommend considerable change improvements within the governance and regulations functions of the SVCA, largely in relation to the factors indicated above.
On behalf of the Town of Hanover, we thank you for seeking Municipality input and commend your efforts to implement the multiple action items identified by residents and agencies within the watershed, Should you wish further input or clarifications, please contact me anytime, Thank you,
lop, R,D,M,R,
MD/mz
c,c, Mayor Kathi Maskell & Hanover Council Peter Hambly, SVCA Vice-Ch¿r r - 1OTH STREET, HANOVER, ONIARIO N4N 1P5 TEL: (519) 364-2780 FAX: (519) 36+6456 TOLL FREE 1.-888-426-6837 www.hanover.ca
From: MIN Feedback (MNR) [mailto:[email protected]] Sent: Tuesday, May 24, 2011 12:21 PM To: James Coffey Cc: Koenig, Brenda (MNR) Subject: Message from the Minister
MNR4046MC-2011-645 Mr. Jim Coffey Chief Administrative Officer Saugeen Conservation [email protected]
Dear Mr. Coffey:
Thank you for writing to request, from a general watershed health perspective, that my Ministry review its policies on baitfish harvesting. I am pleased to respond.
Our mandate includes, as you mentioned in your letter, providing leadership and oversight into the management of Ontario’s fish and wildlife resources. Despite conflicting uses of those resources, my Ministry must achieve a difficult balance. We must make sure our aquatic ecosystems and natural resources continue to provide economic benefits to our province, while protecting their health for future generations.
Over the last decade, my Ministry has made a number of changes to the commercial bait industry to address concerns about the proper valuing of the resource, sustainability, the status of species at risk and the spread of pathogens or invasive species. For example, there was a significant increase in fees for licences and Bait Harvest Areas (BHAs) and a move toward exclusive-use (allocated to only one licence) BHAs. In addition, prohibitions on the commercial harvest and sale of frogs and crayfish were instituted, as well as a ban on the importation of leeches. Also put into place were restrictions on the number of species of fish that can be used live as bait.
If you have questions about these matters, please contact Brenda Koenig, Aquatic Ecologist in our Biodiversity Branch, at 705-755-1904 or [email protected].
Thank you again for your letter. I welcome your comments and suggestions and appreciate that you took the time to share your concerns.
Sincerely,
Original Signed By
Linda Jeffrey Minister of Natural Resources
c: His Worship George Bridge, Mayor of the Town of Minto Brenda Koenig, Aquatic Ecologist, Biodiversity Branch
REPORT #6a
MEMO TO: SVCA Board of Directors
DATE: July 14, 2011
FROM: Laura Molson, Manager, Accounting
SUBJECT: Financial Reports
Please find attached the financial report for the period ending May 31, 2011. Also attached is the April, May and June cheque list for your review.
If you have any questions regarding the Financial Reports, please do not hesitate to call me at extension 228. Calling me prior to the meeting where I have access to all of the files will enable me to provide you with more informed answers.
Recommendation:
THAT the Financial Report to May 31, 2011 be accepted as distributed and further;
THAT the Accounts Payable, totaling $610,662.81 for April, May and June 2011 be approved for payment.
Saugeen Valley Conservation Authority Financial Report General Levy Programs and Special Projects May 31, 2011 (Unaudited)
Program Revenue Expenses Approved Actual Year to Approved Actual Year to *Surplus/ Budget Date Budget Date (Deficit) Administration 526,525 1,365 0% 526,525 220,334 42% (218,969)
Flood Control Flood Warning System 177,638 2,072 1% 177,638 74,515 42% (72,443)
Water Management Flood Control Structures 108,916 - 0% 108,916 48,948 45% (48,948) Water Quality 96,626 - 0% 96,626 28,368 29% (28,368)
Environmental Planning & Regulations 455,222 57,258 13% 455,222 150,282 33% (93,024)
Geographical Information System 85,335 - 0% 85,335 29,610 35% (29,610)
Community Relations Information 187,846 1,345 1% 187,846 82,328 44% (80,983) Education 72,853 6,540 9% 72,853 24,449 34% (17,909)
Land Management Non-Revenue Parks & Lands 155,863 2,504 2% 155,863 50,010 32% (47,506) Property (General) 54,134 - 0% 54,134 29,053 54% (29,053) Total - General Levy Programs 1,920,958 71,084 4% 1,920,958 737,897 38% (666,813)
* Year to Date Revenue minus Year to Date Expenses Saugeen Valley Conservation Authority Financial Report Non-General Levy Programs and Capital Projects May 31, 2011 (Unaudited)
Program Revenue Expenses Approved Actual Year to Approved Actual Year to *Surplus/ Budget Date Budget Date (Deficit) Land Management Revenue Parks: Brucedale C. A. 73,690 58,016 79% 44,290 15,298 35% 42,718 Durham C. A. 173,800 100,780 58% 173,800 56,684 33% 44,096 Saugeen Bluffs C.A. 190,100 75,425 40% 190,100 52,573 28% 22,852 Rental Homes 9,870 4,112 42% 8,870 3,361 38% 751 Agricultural Lands 8,600 1,780 21% 8,100 1,565 19% 215 Motor Pool 295,000 52,073 18% 285,880 92,093 32% (40,020)
Forest Management Authority Forests 165,066 430 0% 165,066 47,753 29% (47,323) Grey Bruce Forestry Services 447,000 96,262 22% 373,055 84,677 23% 11,585 Total-Non General Levy Programs 1,363,126 388,878 29% 1,249,161 354,004 28% 34,874
Capital Projects Water Management 283,595 51,023 18% 283,595 837 0% 50,186 Recreational Properties 42,300 11,919 28% 42,300 45,077 107% (33,158) Administrative Projects 476,790 - 0% 476,790 290,592 61% (290,592) Total-Capital Projects 802,685 62,942 8% 802,685 336,506 42% (273,564) Drinking Water Source Protection Financial Report (Unaudited) April - May 2011
Operations Actual Proposed Budget Budget Remaining Revenue: MOE Funding - 955,600 955,600 MOE - Early Response Funding 286,556 477,594 191,038 Bank Interest 2,845 - (2,845) Total Revenue 289,402 1,433,194 1,143,792
Expenses: Salaries 55,530 381,000 325,470 Staff Benefits 14,208 91,000 76,792 Staff Travel 1,840 9,000 7,160 Office Expense 1,528 10,000 8,472 Telephone Expense 1,079 7,000 5,921 Advertising Expense - 2,000 2,000 Insurance 1,595 3,000 1,405 Equipment Purchase - 3,000 3,000 SPA Expenses - 3,000 3,000 Mgmt Committee Expenses - 750 750 Vehicle Lease & Expenses 1,924 8,962 7,038 Office Rent 2,048 12,288 10,240 Administrative Costs 10,871 44,000 33,129 Staff Training - 3,000 3,000 SPC Meetings 600 52,600 52,000 SPC Other Meetings - 8,500 8,500 SPC Working Group Meetings 750 16,500 15,750 SPC Training - 7,000 - Consultation Communication 1,740 38,000 36,260 Information Management 720 6,000 5,280 Other Tasks for Assessment Report & SPP 5,069 30,000 24,931 Water Budget & Water Quantity-Teir 3 - 85,000 85,000 Water Budget & Water Quantity-Management 5,716 34,000 28,284 Surface Water Vulnerability Analysis - 50,000 50,000 Ground Water Vulnerability Analysis 1,299 50,000 48,701 Drinking Water Quality Threats & Issues - - - Source Protection Plan Development - - - Early Response Program Delivery - 70,894 70,894 Early Response Grant - 406,700 406,700 Total Expenses 106,517 1,433,194 1,319,677
REPORT #6a
MEMO TO: Saugeen Conservation Board of Directors
DATE: July 14, 2011
I have reviewed the bills amounting to $610,662.81 for April, May and June 2011 and hereby recommend approval for payment.
Bill Scriven Chair
CHEQUES TO BE APPROVED FOR APRIL, MAY & JUNE, 2011
CHEQUE # VENDOR DESCRIPTION AMOUNT
74120 407 ETR toll highway charges $ 7.39 74121 Allen's Home Building Centre park maintenance-Bluffs CA $ 228.26 74122 Baird & Associates consulting fee-Source Water Prot (SWP) $ 17,314.36 74123 Canpar Transport L.P. courier charges $ 33.64 74124 Carquest vehicle parts-Bluffs CA $ 108.30 74125 Corporate Express office supplies-admin/SWP $ 405.85 74126 Eric Cox Sanitation park/admin paper supplies $ 2,476.11 74127 CRS Contractors Rental Supply safety equip-Tree Pltg; equip parts $ 1,487.25 74128 Desco Plumbing & Heating park supplies/maintenance $ 882.88 74129 Direct Total Maintenance Resource Centre cleaning $ 113.00 74130 Doug's Plumbing park repairs - Durham CA $ 98.42 74131 Excel Business Systems equipment rental/copy charges - SWP $ 1,238.70 74132 Foxton Fuels Limited furnace fuel $ 526.03 74133 Freiburger Welding repairs - Durham Middle Dam $ 15.26 74134 Grey Motors Mazda vehicle maint - Source Water (SWP) $ 80.17 74135 Grey Sauble Conservation Authority advertising/expenses-Source Water (SWP) $ 3,887.98 74136 Hanover Home Hardware pk maintenance/office, tree pltg supplies $ 282.97 74137 Comm Improvement Partnership of Hanover advertising - Visitors Guide $ 186.45 74138 Hanover Typocraft office supplies $ 22.60 74139 David Hawkins Line Service Inc hydro service-Bluffs gatehouse/pk maint. $ 8,015.66 74140 Holst Office Supplies office supplies $ 28.87 74141 Huron Geosciences consulting fee-Source Water Prot (SWP) $ 6,004.94 74142 Hwy 4 Truck Service Ltd. equipment parts $ 474.27 74143 Ideal Supply vehicle parts/shop supplies $ 169.85 74144 J. D. Truck Parts truck parts $ 29.69 74145 Karcher Construction Ltd. material-Bluffs CA & gatehouse $ 386.46 74146 Ron Kaufman cash float for Bluffs store $ 250.00 74147 Kincardine Independent advertising-Admin/Communications $ 444.99 74148 Kitsupply park/admin paper supplies $ 1,087.85 74149 Steve Mackie park fee signs $ 141.25 74150 Marcc Apparel & Promotions uniforms/hats $ 1,953.60 74151 McLeans Home Hardware park supplies/maintenance-Durham CA $ 280.44 74152 Ron McManus cash float - Durham CA $ 150.00 74153 Morry's Trailer Sales park supplies/maint - Durham CA $ 105.32 74154 Mount Forest Confederate advertising-Admin/Arbour Day $ 307.13 74155 New Holland Plan equipment parts - Durham CA $ 85.37 74156 New-Life Mills bird/fish food $ 68.14 74157 Owen Sound Honda vehicle maint - Source Water (SWP) $ 431.38 74158 Paisley Home Hardware park maintenance-Bluffs CA $ 154.32 74159 Paisley & District Chamber of Commerce advertising - Communications $ 141.25 74160 Petty Cash petty cash - April 2011 $ 72.01 74161 Pineneedle Farms nursery/landscape stock $ 70.63 74162 Pitney Bowes office supplies/equipment lease $ 584.36 74163 Praxair supplies - Bluffs CA $ 51.98 74164 Provision sign rental - Formosa office $ 45.20 74165 Purolator Courier courier charges-Source Water (SWP) $ 22.53 74166 B. M. Ross & Associates Ltd. engineering-Walkerton Dyke Repairs $ 929.99 74167 The Rural Voice subscription renewal $ 18.08 74168 Saugeen Valley Conservation Foundation Memorial Grove donation-J.Senior $ 60.00 74169 Saugeen Sales & Rentals Ltd. equipment parts-Durham CA $ 34.08 74170 Saugeen Valley Small Engines equipment parts-Durham CA $ 21.45 74171 Ron Schmidt snow removal- March 2011 $ 433.35 74172 SGS Canada Inc. water sample testing-Sulphur Spring CA $ 169.50 74173 A.W. Sills Sales & Service Ltd park/admin paper supplies $ 264.59 74174 Skyway Printing printing - Arbour Day supplies $ 112.44 74175 Sun Media Corporation advertising - Admin $ 112.95 74176 The Sun Times flyer distribution-Source Water (SWP) $ 3,089.68 74177 TD Canada Trust employee benefit $ 591.46 74178 The Post advertising-tree pltg/Maple Syrup event $ 351.86 74179 Thinq Technologies equipment parts $ 66.67 74180 Thuro-Web printing - Source Water flyer (SWP) $ 2,672.45 74181 Tirecraft vehicle repairs $ 432.34 74182 Town & Country Crier advertising - Arbour Day $ 81.36 74183 UPI Energy gasoline - April 2011 $ 2,824.47 74184 Walkerton Herald Times advertising - Arbour Day $ 130.52 74185 Waste Management Sulphur Spring/Bluffs CA's $ 905.58 74186 Weiler's Cleaning Service Ltd. office cleaning - Formosa $ 819.25 74187 Wightman Telecom telephone repairs - Formosa $ 67.80 74188 Xerox Canada Ltd. copy charges $ 764.84 74189 Yellow Pages Group advertising $ 124.98 74190 Bruce Martin uniform pants - Durham CA $ 83.87 74191 Farmers Diner lunch-Source Water Prot mtg (SWP) $ 450.00 74192 Ground Up Contracting park maint/cleanup - Durham CA $ 10,170.00 74193 MEI Paving Contractors paving-entrance/gatehouse - Bluffs CA $ 14,622.20 74194 Municipality of Arran-Elderslie June 2011 tax installments $ 635.00 74195 Ron Holmes Contracting park maint - Durham CA $ 254.25 74196 Ron McManus workboots - Durham CA $ 116.71 74197 Timm Enterprises Ltd. Arbour Day supplies $ 590.73 74198 Coca Cola store supplies - Bluffs CA $ 393.71 74199 Payroll Payroll $ 314.75 74200 Mason Environmental consulting fees - Water Program $ 1,395.00 74201 Buffett Taylor Group Insurance - June 2011 $ 9,165.05 74202 Al Leach mileage - personal vehicle usage $ 83.70 74203 Jo-Anne Harbinson mileage - personal vehicle usage $ 48.15 74204 Payroll Payroll $ 198.93 74205 Robert's Farm Equipment equipment purchase $ 14,103.53 74206 Sara Pickard training expenses-Source Water (SWP) $ 1,518.01 74207 North Wellington Co-op diesel, park & Forestry supplies $ 1,252.86 74208 Arts Auto Body relocate trailer - Bluffs CA $ 240.13 74209 PharmaPlus safety/first aid supplies - Durham CA $ 69.38 74210 Parrish & Heimbecker, Ltd. simazine - Tree Planting program $ 10,305.00 74211 Brian Buckingham mileage - personal vehicle usage $ 112.50 74212 Canpar Transport L.P. courier charges $ 19.86 74213 Farmers Diner lunch-Source Water Prot mtg (SWP) $ 339.00 74214 Industrial Alliance Pacific Insurance Director/volunteer insurance $ 599.78 74215 Les McKay Network Consulting IT support - May 9 - 31, 2011 $ 2,278.08 74216 Municipality of Grey Highlands June 2011 tax installments $ 504.84 74217 Township of Southgate June 2011 tax installments $ 561.00 74218 Dan Hiltz camping refund - Durham CA $ 36.50 74219 Ellen Neil mileage - personal vehicle usage $ 31.05 74220 Al Leach cash float - Bluffs store $ 200.00 74221 Don Hill mileage-Source Water mtg - June 2 (SWP) $ 48.00 74222 Don Smith mileage - personal vehicle usage $ 162.90 74223 Gary Harron mileage-Source Water mtg - June 2 (SWP) $ 47.20 74224 Nancy Griffin Education Program supplies $ 47.16 74225 Ralph Winslade mileage-Source Water mtg - June 2 (SWP) $ 50.00 74226 Yellow Pages Group advertising $ 374.93 74227 Community Foundation Grey Bruce AGM dinner/presentation-Durham CA $ 50.00 74228 Allen's Home Building Centre park supplies/maint - Durham CA $ 760.49 74229 Aon Reed Stenhouse Inc. 2011 insurance $ 87,872.76 74230 Arctic Glacier Inc. ice - Brucedale CA $ 239.48 74231 Canpar Transport L.P. courier charges $ 187.36 74232 Carson Supply park repairs/supplies - Bluffs CA $ 447.63 74233 Carquest equipment parts/shop supplies $ 19.82 74234 Cedarwell Excavating gravel - Durham CA $ 200.78 74235 Corporate Express office supplies-admin/SWP $ 746.95 74236 Direct Total Maintenance Resource Centre cleaning $ 113.00 74237 Durham Rona Building Centre park supplies/maint - Durham CA $ 51.84 74238 Excel Business Systems copy charges/equip lease (SWP) $ 1,606.24 74239 Foxton Fuels Limited diesel fuel, gasoline $ 3,588.41 74240 Freiburger Welding equipment repairs/parts $ 149.43 74241 Grey Sauble Conservation Authority May Source Water Prot. Expenses $ 2,268.78 74242 Hanover Home Hardware park supplies/maintenance $ 170.26 74243 Hanover Typocraft office expense/printing $ 22.60 74244 Holst Office Supplies office furniture/paper & office supplies $ 27,489.02 74245 Huron Geosciences consulting fee - Source Water (SWP) $ 5,966.40 74246 Hwy 4 Truck Service Ltd. equipment parts $ 123.44 74247 Ideal Supply vehicle & equipment parts $ 10.05 74248 Karcher Construction Ltd. equip rental/maint-Bluffs waterline $ 355.95 74249 Kincardine Independent advertising-Source Water (SWP) $ 125.43 74250 Kitsupply park supplies/lab equipment $ 1,075.53 74251 Steve Mackie Bluffs gatehouse sign/park signage $ 372.90 74252 Marcc Apparel & Promotions uniforms/hats $ 3,702.08 74253 McCullough Fuels gasoline - Bluffs CA $ 553.25 74254 McLeans Home Hardware park supplies/repairs - Durham CA $ 278.23 74255 McNichol Firewood Ltd. park firewood $ 4,556.16 74256 Metroland North Media advertising-Source Water (SWP) $ 134.47 74257 Mildmay Cheese Haus ice - Durham, Bluffs CA $ 468.25 74258 Miller's Septic Pumping Brucedale, Saugeen Bluffs CA $ 1,627.20 74259 Mount Forest Confederate advertising-camping/SWP; subscription $ 553.89 74260 Murray's Print Shop printed envelopes (office supplies) $ 412.45 74261 New Holland Plan equipment parts - Durham CA $ 297.42 74262 New-Life Mills bird/fish food $ 42.95 74263 North Wellington Co-op bird feed/shop, tree pltg supplies $ 166.28 74264 Paisley Bargain Centre equipment parts - Bluffs CA $ 214.70 74265 Paisley Home Hardware park supplies/maint-Bluffs, Brucedale $ 610.27 74266 Petty Cash petty cash - May 2011 $ 81.80 74267 Pickseed grass seed - Tree Pltg program $ 247.50 74268 Praxair shop supplies $ 163.00 74269 Purolator Courier courier charges - Source Water (SWP) $ 22.84 74270 Ribey Propane Ltd. park supplies - Brucedale $ 333.35 74271 Saugeen Valley Conservation Foundation Memorial Grove donation-Bob Wight $ 60.00 74272 Saugeen Valley Small Engines equipment parts - Durham CA $ 16.87 74273 Schaus Sanitation Durham CA $ 372.90 74274 SGS Canada Inc. park water sample testing $ 461.04 74275 Skyway Printing park seasonal vehicle stickers $ 407.37 74276 Sloans Tree Nursery nursery/landscape stock $ 3,211.74 74277 Sun Media Corporation ads-admin,Arbour Day,Source Water (SWP) $ 971.05 74278 The Sun Times advertising-Source Water (SWP) $ 531.56 74279 TD Canada Trust employee benefit $ 814.80 74280 The Post advertising - Arbour Day $ 125.15 74281 Thinq Technologies computer equipment/supplies $ 1,674.21 74282 Thuro-web printing - Family Camping Guide $ 1,985.41 74283 Tobermory Press Inc. advertising-Source Water (SWP) $ 161.59 74284 Town & Country Crier advertising-Source Water (SWP) $ 127.13 74285 UPI Energy gasoline - May 2011 $ 4,127.90 74286 Walkerton Herald Times advertising-Source Water (SWP) $ 379.68 74287 Waste Management Sulphur Spring, Durham, Bluffs CA $ 1,415.20 74288 WESA Inc. consulting fees-Source Water (SWP) $ 1,442.12 74289 Weiler's Cleaning Service Ltd. office cleaning - Formosa $ 819.25 74290 Wightman Telecom new phone setup/repairs $ 804.77 74291 Xerox Canada Ltd. equipment lease/copy charges $ 2,774.17 74292 Al Leach store supplies - Bluffs CA $ 84.00 74293 Ellen Neil mileage - personal vehicle usage $ 15.30 74294 Erik Downing mileage - personal vehicle usage $ 32.40 74295 Flesherton Advance & Dundalk Herald advertising-Source Water (SWP) $ 118.65 74296 Gord Brown lunch-Lake Huron Shoreline working grp. $ 495.22 74297 Les McKay Network Consulting IT support - June 1-17, 2011 $ 2,115.36 74298 Somerville Nurseries Inc. nursery stock $ 115,276.05 74299 Ron McManus uniform pants - Durham CA $ 169.91 74300 Audrey Kaufman equipment purchase-Bluffs store $ 100.00 74301 Bill & Diane Speers seasonal camping refund - Bluffs CA $ 150.00 74302 Blackburn Radio Inc. advertising-Communications/Forestry $ 881.40 74303 Buffett Taylor Group Insurance - July 2011 $ 9,542.36 74304 Conservation Ontario 2011 CA levy - 2nd installment $ 9,962.00 74305 DMA Distributing store supplies - Bluffs CA $ 81.64 74306 Municipality of West Grey water/sewer - Durham Day Use $ 378.00 74307 Rovazzi, Pallotta Barristers and Solicitors refund - Planning fee $ 110.00 74308 Saugeen Country Tourism Association advertising - Communications $ 310.75 74309 Sloans Tree Nursery landscape stock $ 17,996.66 74310 Tirecraft vehicle repairs - Bluffs CA $ 239.87 74311 Al Leach store supplies - Bluffs CA $ 48.44 74312 Ellen Neil mileage - personal vehicle usage $ 15.30 74313 Ron McManus mileage - personal vehicle usage $ 41.40 74314 Nancy Griffin mileage - personal vehicle usage $ 59.40 74315 Thuro-Web SWP flyer printing-replaces #74180 (SWP) $ 2,672.45 74316 Ace'n JJ's storage shed - Formosa office $ 2,118.75 74317 Harley's Pub & Perk lunch - Source Water mtg - June 24/11 $ 365.95 74318 Ron Davidson consulting fee - Source Water (SWP) $ 350.00 74319 Sara Pickard mileage - personal vehicle usage (SWP) $ 41.85 74320 W. E. Enterprises Ltd. equipment purchase - Forestry $ 4,077.04 74321 Les Nichols mileage - personal vehicle usage (SWP) $ 40.00
$ 476,511.24 INTERNET PAYMENTS FOR APRIL, MAY & JUNE, 2011
AMOUNT VENDOR DESCRIPTION
$20.78 Bell Bluffs CA $19.33 Bell Bluffs CA $373.62 Bell Durham CA $216.11 Bell Durham CA $67.42 Bell Fax line-Hanover $1,013.24 Bell Floodwarning & Durham Middle Dam Gauges $227.20 Bell Resource Centre $519.02 Bell Resource Centre $463.09 Bell Shop phone $79.13 Bell Shop Phone $66.55 Bell Sulphur Spring CA rain gauge $66.55 Bell Sulphur Spring rain gauge $85.64 Bell Mobility WQ Gauges $91.85 Bell Mobility WQ Gauges $226.00 Bell Mobility Parks Internet $444.72 Bruce Telecom SWP Phone $954.00 Dave Pybus mileage - May 2011 $51.78 Hurontel Ripley gauge $51.78 Hurontel Ripley gauge $191.05 Hydro One Brucedale CA $41.83 Hydro One Aberdeen gauge $41.39 Hydro One Beatty gauge $1,108.47 Hydro One Bluffs CA $775.44 Hydro One Bluffs line meter $366.38 Hydro One Brucedale CA $179.95 Hydro One Brucedale CA $111.23 Hydro One Brucedale CA $17.73 Hydro One Brucedale street light $43.54 Hydro One Cedarville Gauge $141.61 Hydro One Durham CA $41.36 Hydro One Durham CA hydro sites $733.25 Hydro One Durham campground $47.42 Hydro One Durham gauge $161.95 Hydro One Durham hydro sites $47.02 Hydro One Durham Middle Dam $53.68 Hydro One Durham storage barn $1,063.38 Hydro One Formosa $41.36 Hydro One Greenock gauge $41.36 Hydro One Hanover gauge $41.36 Hydro One McBeath gauge $43.59 Hydro One Mount Forest gauge $43.48 Hydro One Mount Forest Gauge $68.13 Hydro One Neustadt gauge $41.36 Hydro One Paisley pumping station $43.42 Hydro One Priceville gauge $1,474.71 Hydro One Resource Centre/Valard $43.12 Hydro One Scone gauge $383.73 Hydro One Sulphur Spring CA $41.36 Hydro One Varney CA $3,307.24 Minister of Finance Employee Health Tax - May 2011 $2,731.47 Minister of Finance Employee Health Tax - April 2011 $16,547.26 OMERS March 2011 remittance $16,787.28 OMERS April 2011 remittance $21,455.11 Receiver General Income Tax,EI,CPP-April 23, 2011 $2.28 Receiver General Income Tax,EI,CPP-April, 2011 $21,569.09 Receiver General Income Tax,EI,CPP-May 7, 2011 $21,358.36 Receiver General Income Tax,EI,CPP-May 21, 2011 $3,819.69 Receiver General Income Tax,EI,CPP-May, 2011 $744.14 Telus Cell Phones $112.07 Union Gas Administration Office, Formosa $1,363.71 Wightman Telecom Office Phone/Fax/Internet $2,878.06 WSIB March 2011 remittance $3,011.62 WSIB April 2011 remittance $15.95 Royal Bank Visa supplies - Board Meeting $586.22 Royal Bank Visa vehicle rental - Tree Planting $291.43 Royal Bank Visa park internet equipment; uniform pants $118.73 Royal Bank Visa vehicle maintenance/expenses-Water Prog $529.89 Royal Bank Visa office supplies, mtg expenses $53.55 Royal Bank Visa program supplies/courier - Water Quality Prog $227.67 Royal Bank Visa meeting expenses - Admin $1,275.49 Royal Bank Visa gasoline/vehicle repairs - Durham CA $271.61 Royal Bank Visa mtg expenses, equip parts, shop supplies $70.00 Royal Bank Visa gasoline $76.02 Royal Bank Visa gasoline $196.63 Royal Bank Visa mtg supplies - Source Water (SWP) $148.35 Royal Bank Visa expenses - Source Water (SWP) $169.29 Royal Bank Visa park/office supplies $139.92 Royal Bank Visa gasoline/Planning supplies $16.46 Royal Bank Visa meeting supplies - Planning $1,197.28 Royal Bank Visa equipment parts, gasoline - Bluffs CA $94.11 Royal Bank Visa park supplies, mtg expense - Lands $21.26 Royal Bank Visa gasoline - Source Water (SWP) $198.88 Hydro One Sulphur Spring CA-park only $18.14 Royal Bank Visa program supplies/gas - Education Prog. $235.87 Royal Bank Visa gasoline, program supplies-Communication
$134,151.57 VISA TRANSACTIONS OVER $100.00
AMOUNT VENDOR DESCRIPTION $434.74 Uhaul truck rental-Tree Planting $151.48 Uhaul truck rental-Tree Planting $257.54 Gapwireless Inc wireless internet antennae for Parks $137.79 Walmart kitchen supplies - Formosa office $163.86 Walmart kitchen supplies - Formosa office $129.40 UPI Energy gasoline - Durham CA $503.00 Shell Canada gasoline - Durham CA $552.69 McCallum's Auto Care vehicle repairs - Durham CA $127.50 Esso gasoline $1,103.78 Sunoco gasoline - Bluffs CA
REPORT #6b
SAUGEEN CONSERVATION
PROGRAM REPORT
Thursday, July 14, 2011 7:00pm
WATER RESOURCES/STEWARDSHIP SERVICES Flood and Erosion Control Structures
Staff is working with the Regional Engineer from Ministry of Natural Resources on developing the Terms of Reference for the Upper Durham Dam Emergency Spillway repairs.
Capital works inspections in the watershed are ongoing.
Drinking Water Source Protection Early Response Committee
The Early Response Committee had its first meeting to review applications based on the guidelines that were approved by the committee. First deadline for applications was May 31, 2011. Four applications were reviewed under the new Program Objectives and the Program Scope. The Program Objective is to provide financial assistance to landowners who volunteer to undertake projects that address significant drinking water threats or transport pathways identified in the Assessment Report.
Pine River Watershed Initiative Network
The SVCA continues to assist the Pine River Watershed Initiative Network and their development of an Integrated Watershed Management Plan for the Pine River and Clark Creek.
Penetangore Watershed Group
Staff continue to assist this newly formed Penetangore Watershed Group with information on activities as they look forward to tree planting in 2012. This past spring the group enabled the planting of 2500 trees in the Penetangore River watershed. The SVCA assisted with the supply of 1000 of those trees. The group has been successful in receiving funding from the Bruce Resources Stewardship Network and will be receiving funds from Ontario Power Generation – Nuclear Waste Management Unit in the near future.
1
Program Report – July 14, 2011
Allan Park Conservation Area Tall Grass Prairie – Hydro One Biodiversity Initiative Project-Update
Early in June 2011, the 2.5 acre site in the Allan Park Conservation Area was prepared for seeding for tall grass prairie project. This included removing smaller shrubs and trees in the area and any other debris, followed by a herbicide application to remove competition of other grasses and weeds. Rural Lambton Stewardship Council from Chatham area was hired to come to the site as they specialize in this type of habitat and re-establishing this sensitive ecosystem in different areas. They brought their own seed drill to sow the area with a special mix of the tall grass prairie seeds that will be rich with prairie plants.
Water Management and Wetland Restoration Course
Jo-Anne Harbinson attended an intense three day Water Management and Wetland Restoration Course that was held in Kemptville at a campus of Guelph University. This course reinforced the beneficial role of the wetlands on our landscape for helping to reduce flooding through attenuation, uptake of nutrients and sediment, maintaining ecosystem health and overall benefits to groundwater. The course provided participants information on how to view a watershed and its low lying areas in the headwaters of first order streams so as to identify where there was historically a wetland feature with the potential to be restored. The landscape, settlement history and historical surveys all provide information on the history of the area. The soils, geology, drainage systems and hydrology are all aspects of a watershed that need to be understood before restoration attempts can be initiated. This course will assist staff in understanding and assisting with proposed wetland restoration projects either by local stewardship groups or possibly by the Authority. First and foremost, we need to protect the existing wetlands we have, we also need to mitigate any threats or stressors to existing wetland, and when these are not options then we can look at restoring wetlands to their former state.
WATER QUALITY PROGRAM
Benthic invertebrate sample picking and identification is ongoing.
Three surface water sampling runs have been completed at the 29 different sites across the watershed.
Spring sampling for nitrates was completed at the Walkerton wells with the assistance of the Ministry of the Environment.
Authority staff has initiated discussions on the development of the 2012 Watershed Report Cards for the SVCA as it relates to the format and content that will be reported in the subwatershed report cards.
DRINKING WATER SOURCE PROTECTION
Source Protection Committee:
Source Protection Committee (SPC) Activities: The Source Protection Committee held regular meetings on May 27, 2011 at the Ripley Huron Community Centre and on June 24, 2011 at the new administrative offices of Saugeen Conservation in Formosa. An extra SPC meeting was also held on June 15, 2011 at the Grey Sauble Conservation Authority office in Owen Sound concerning the Proposed Assessment Report. Upcoming regular meetings of the SPC are scheduled to take place on July 22, 2011 in the Kincardine Council Chambers and on September 30, 2011.
Assessment Reports/Updated Assessment Reports: The Source Protection Committee approved the Proposed Assessment Report (updated and amended) at a special meeting held on June 15, 2011. The Assessment Reports were then sent to the three Source Protection Authorities for review and comment. Meetings/teleconferences of the three Source
2 Program Report – July 14, 2011
Protection Authorities were held on June 27, 28 and 29 where the Authorities passed motions to receive the documents and submit them to the Ministry of the Environment. The Proposed Assessment report documents were forwarded to the Ministry of the Environment on June 29, 2011. The Ministry acknowledged receipt of the Assessment Report documents in an email dated July 4, 2011.
Source Protection Plan Development: At each Source Protection Committee meeting the committee reviews and discusses draft policy for inclusion in the Source Protection Plan. The Source Protection Plan is a policy document to address significant drinking water threats. Draft policies are being developed through a process involving staff, small discussion groups and working groups. The draft Source Protection Plans will be completed by early 2012, after which the public consultation process will begin. The final documents are to be submitted to the MOE by Aug 20, 2012.
Ontario Drinking Water Stewardship Program
Early Response: The Technical Review Committee met on June 15th, 2011 to review applications received during the first application period. Four applications were received, all relating to agricultural activity. All four applications were approved, with varying conditions. The total value of approved grants was $52,118.40 and the total value of the proposed projects was $89,337. The next meeting of the Technical Review Committee for the ODWSP is scheduled for mid-September following the second Early Response application deadline of August 31, 2011.
Communications
Niagara Escarpment Commission (NEC) Presentation: Chairs and Project Managers from the five Source Protection Regions whose jurisdiction extends into the Niagara Escarpment Commission Plan area attended the Niagara Escarpment Commission meeting on May 19, 2011. An introductory Drinking Water Source Protection presentation was made to the Commission by Doug Cuthbert, Chair of the Hamilton-Halton Source Protection Region. The Commission expressed interest in the DWSP program and asked several questions concerning how Source Protection Plan policies would work in conjunction with the work of the Niagara Escarpment Commission.
Historic Saugeen Metis presentation: On May 31st the Project Manager gave a presentation to representatives of the Historic Saugeen Metis group at their office in Southampton. The presentation was of a general nature and focused on the structure and responsibilities of the Source Protection Committee. A discussion followed concerning the future of the program and the participation of the Historic Saugeen Metis.
Policy Development Meeting: On June 6, 2011, the Project Supervisor and Project Manager attended a provincial meeting in Toronto to discuss policy development for Source Protection Plans. Two example of Source Protection Plan organization were presented, one of which was concerning this Source Protection Region and was presented by David Ellingwood. Attendees also participated in discussion groups concerning policies for specific threat groups as well as discussions on specific policy tools
3 Program Report – July 14, 2011
Web Statistics: For the month of May 2011, there were a total of 26,214 actual hits with a daily average of 846 hits per day. Compared to April 2011, actual hits were up 5,823 and hits per day were up 166. Popular website pages viewed in May included: Clean Water Act; Water cycle; Grey Sauble Source Protection Area Assessment Report – complete text; Northern Bruce Peninsula Source Protection Area – complete text and the wellhead protection area map for Durham.
ENVIRONMENTAL PLANNING & REGULATIONS
- On May 25, 2011 Planning and Regulations staff presented a workshop for Watershed Chief Building Officials and Building Inspectors. Unfortunately only four participants attended, as the Bluewater Chapter Ontario Building Officials Association had decided a few days before the session that most of their members would not be attending. The Chapter has concerns about the SVCA’s Regulation and permitting process and has requested a meeting with the Authority to discuss these issues.
- On May 30, 2011 Authority staff attended a Huron-Kinloss Council meeting at their request, to describe the dynamic beach hazard and how that feature is represented in their Zoning By-law.
- On June 6, 2011 a meeting was held in Hanover attended by all parties and their legal counsel regarding the ongoing legal action in the matter of charges brought by the SVCA against Parrish & Heimbecker, Zettel-Fischer Contracting, and Don Tedford, Chief Building Official. The meeting was a further attempt by the parties to reach a settlement before proceeding to trial. While various issues were discussed, as yet there is no resolution to the matter.
The following Development, Interference with Wetlands and Alterations to Shorelines and Watercourses permits have been issued by authorized Authority staff since the May 19th Program Report:
Permit #11-030, granted to Simon Martin, to construct an addition onto a barn, at Lots 191 & 192, Concession 3, Geographic Township of Proton;
Permit #11-031, granted to Whitney Trelford, to construct a dwelling, at Lots 11 & 12, Part 2, Plan 3R-9210, Geographic Town of Southampton;
Permit #11-033, granted to the Municipality of South Bruce, to replace a culvert and clean out the Ruth-Loutitt Municipal Drain, at Lot 21, Concessions 2 & 3, Geographic Township of Culross;
Permit #11-034, granted to Huck Developments Ltd., to construct a single family dwelling, at Lot 28, Plan 1131, Town of Hanover;
Permit #11-035, granted to Huck Developments Ltd., to construct a single family dwelling, at Lot 29, Plan 1131, Town of Hanover;
Permit #11-036, granted to Rick Lalonde, to construct an accessory building, septic system, and dwelling addition, at Part Lot 20, Concession 4, Geographic Township of Sullivan;
Permit #11-037, granted to Kevin Hayes, to place fill adjacent to a driveway and in a valley, at Lots 56 & 57, Concession C, Geographic Township of Bruce;
4 Program Report – July 14, 2011
Permit #11-038, granted to Bruce County Highways, to replace a culvert, at Lot D, Concession 1, Geographic Township of Bruce;
Permit #11-039, granted to Bill and Diane Parsons, to construct a single family dwelling and install a sewage disposal system, at Lot 4, Plan 419, Geographic Township of Brant;
Permit #11-040, granted to Jim Lumby, to construct a single family dwelling, attached garage, deck, sewage disposal system, and groundwater-fed pond, at Part 6, Plan 1150, Geographic Township of Bentinck;
Permit #11-041, granted to Bruno Fontanarosa & Marisa Trevisiol, to construct a storage building, at Part Lot 18, Concession 19, Geographic Township of Proton;
Permit #11-042, granted to Herbert and Bernice Dirstein, to construct a deck, at 242 Saddler St. East, Geographic Town of Durham;
Permit #11-043, granted to Melanie Stiles, to construct a garage, at Part Lot 171, Concession 1 NETSR, Geographic Township of Artemesia;
Permit #11-044, granted to Murray Haight, to construct a deck, at Part Lots 51 & 52, Concession A, Geographic Township of Kincardine;
Permit #11-045, granted to the Municipality of Kincardine, to construct the Material Recovery Area for the Kincardine Waste Management Centre, at Lot 15, Concession 5, Geographic Township of Kincardine;
Permit #11-046, granted to Alvin Kuepfer, to recognize a clean-out of a tributary of Vesta Creek, at North Part Lot 29, Concessions 15, Geographic Township of Brant(resolves violation;
Permit #11-047, granted to Old Joe’s Cabin Ltd., to construct an unenclosed restaurant porch and patio and second storey residential deck, at 402 Durham St. East, Geographic Town of Walkerton;
Permit #11-048, granted to Anthony and Maisie Palmer, to construct a storage area addition onto a dwelling, at Lot 6, Plan 4, S/S South St., Geographic Town of Kincardine;
Permit #11-049, granted to John Van Geel, to reconstruct the Blind Line road, at Lots 19-21, Concessions 5 & 6, Geographic Township of Saugeen;
Permit #11-050, granted to the Town of Minto, to extend a culvert on Coon Creek, at Elora St. South and Park St. West, Geographic Village of Clifford;
Permit #11-051, granted to the Municipality of West Grey, to replace the existing box culvert with a pipe-arch culvert on a tributary of the Beatty Saugeen River, at Lot 20, Concessions 13 & 14, Geographic Township of Normanby;
Permit #11-052, granted to the Municipality of West Grey, to replace the existing box culvert with a pipe-arch culvert on a tributary of the Beatty Saugeen River, at Lots 20 & 21, Concession 13, Geographic Township of Normanby;
5 Program Report – July 14, 2011
Permit #11-053, granted to Debara Bailey, to construct a shorewall approximately 15 feet in length on Lake Rosalind, at 487 Lake Rosalind Road 4, Geographic Township of Brant;
Permit #11-054, granted to Robert Good, to replace a shorewall on Lake Rosalind, at 489 Lake Rosalind Road 4, Geographic Township of Brant;
Permit #11-055, granted to the Municipality of Arran-Elderslie, to install a watermain by directional drilling under the North Saugeen River, at Riverside Park, Geographic Town of Chesley;
Permit #11-056, granted to Robert and Patricia James, to construct a berm and related works in a by-pass pond on a tributary of the Rocky Saugeen River, at Part Lot 26, Concession 10, Geographic Township of Glenelg;
Permit #11-057, granted to Hanover Broilers Inc. (Gresta Ltd.), to replace chicken barns and accessory building, at Part Lot 2, Concession 2 SDR, Town of Hanover;
Permit #11-058, granted to Harry and Sandra Mazmanian, to construct a dwelling and shed, at Town Plot Park Lot 16E; Grenville RP 3R8343 Part 1, Geographic Town of Southampton;
Permit #11-059, granted to Nancy McCullough, to undertake site grading and place fill, at 204 McCullough Lake Dr., Geographic Township of Sullivan;
Permit #11-060, granted to Jeff Van Moorsel, to construct an addition and a septic system, at 124 Nicholson Dr., Geographic Township of Sullivan;
Permit #11-061, granted to Wightman Telecom, to install a telecommunications cable by directional drilling under a watercourse, at Lots 43 to 48, Concessions 2 and 3 WGR, Geographic Township of Normanby;
Permit #11-062, granted to 1221058 Ontario Inc. c/o Jim Spitzig, to construct a utility shed, at 310 Durham St. West, Geographic Town of Walkerton;
Permit #11-063, granted to Phil and Carol Deckers, to demolish a garage and shed and reconstruct a dwelling and undertake related works, at 158 McCullough Lake Dr., Geographic Township of Sullivan;
Permit #11-064, granted to Robert J. Irwin, to construct a garage, at Part Lot 34, Concession 6, Geographic Township of Brant;
Permit #11-066, granted to the Municipality of Kincardine, to undertake works associated with the Kincardine landfill site, at Lot 15, Concession 5, Geographic Township of Kincardine;
Permit #11-068, granted to Steve and Connie Cassel, to construct a dwelling and a septic system, at Part Lot 21, Concession 1 WGR, Geographic Town of Sullivan;
Permit #11-069, granted to William and Dianne Clubb, to construct a covered porch and an addition on the second storey, at Part Lot 7, S/S South St., Geographic Town of Kincardine;
6 Program Report – July 14, 2011
FORESTRY
- The tree planting program wrapped up on May 25th with the last of the trees planted on SVCA land at the Sulphur Spring Conservation Area. Approximately 200,000 trees were planted, primarily by the two Authority machine planting crews. The majority of the projects were 50 Million Tree program funded, where the landowner receives up to $1.25 per tree in subsidy.
- Immediately following the tree planting program Forestry staff was busy doing work for private landowners preparing and approving their Managed Forest Tax Incentive Program Plans (MFTIP). A total of 10 plans were prepared and approved by the June 30th deadline.
- Forestry staff has been keeping an eye out for Giant Hogweed on Authority lands. Only a few small patches of this dangerous plant have been spotted so far and are being dealt with. Several calls and emails have been received from landowners and municipalities this year.
FLOOD WARNING
- Field staff has put the logs and boards in Authority owned and operated dams and they are now configured for full reservoir summer operation.
- FYI: weather stats for the month of June from data collected at SVCA monitoring stations: rainfall averaged 100% of normal across watershed, and temperature was .6 degrees below normal.
- Beta testing of two components of existing flood warning software suite that will facilitate remote access over the internet to daily data summaries by “on call” staff and also improving the user interface menu to be more “friendly” and streamlined for support staff.
CONSERVATION AREAS
Operations:
1. Capital development - camp store put into operation at Saugeen Bluffs CA - Quotes requested for roofing upgrades at Durham CA - Highway signs ordered for Durham CA, Sulphur Spring CA - New “C” symbol highway signs ordered for CA’s - New gatehouse entrance improvements (garden) completed at Bluffs CA
Administration:
- Toured campgrounds with finance staff - Set up accounts for suppliers for Bluffs camp store - Hired camp store manager - Completed draft lease agreement regarding Municipality of West Grey’s interest in leasing part of Durham Day Use area
COMMUNICATIONS
The Communications Department has been busy with the following since the last meeting:
7 Program Report – July 14, 2011 Distribution of the new 2011 Campground Guidebook. 5,000 copies of this publication are produced and distributed to all SVCA parks, local tourism info centres, businesses and more Work continues (in conjunction with the GSCA) on the 2012 Biennial Tour. More information on this will be provided at the Board meeting. Numerous presentations have been made to local interest groups and organizations over the past month. The Communications Department, Water Management and DWSP are working together with local ministries and NGO’s on the coordination of a special ‘green fair’ in 2012. The Communications Department and the Bruce County Museum and Cultural Centre are working together on the development of a new educational display. We’ll keep you posted! SVCA and the Hanover Lions worked together on the coordination of a Fishing Derby at Allan Park C.A. on Saturday, July 2. Over 300 people attended! SVCA, SVCF, GSCA, GSCF and DWSP will be attending Keady Market on Tuesdays throughout July and August, much the same as in previous years. This event has been very successful in showcasing conservation projects, lands and recreational opportunities. Invitations will soon be going out for the Annual Volunteer Appreciation Day on August 25 at the Sulphur Spring Conservation Area from 6:30 – 8:30pm. All Directors are invited. Invitations have already gone out for the upcoming ‘Open House and Grand Opening’ of SVCA’s new administrative office. We hope to see you there!
Catherine Bould (graphics), has been working on the following: o office signs, photos, department plaques, etc o displays for all the upcoming events o signs for Conservation Parks o Memorial Grove displays, program, etc. o 2012 Watershed Report Cards o Reprinting of SVCA / SVCF publications , where address changes were necessary
Staff will be attending other shows throughout the summer months. Come out and visit us at.... 1) Huron-Kinloss Stewardship Day (Saturday, July 16 / 10 – 2), with Water Management and DWSP Departments 2) Kincardine Rotary Fun Day (Saturday, July 23), 10 – 5 3) Trails Open – (Saturday, August 6), which will feature Allan Park, the Greenock Wetlands and Stoney Island Conservation Area (Communications and Forestry Departments) 4) Bruce County Steam Show (August 20, 21), Paisley 5) Teeswater Fall Fair (August 27)
EDUCATION
WREN Program Summer programming is underway with various youth groups participating in programs. Hanover Recreation Department is bringing their day camp group of 4 to 12 year olds to Saugeen Bluffs on July 14th for a hike and environmental games. The Mount Forest Junior Gardiners are bringing their group to the Headquarters Conservation Area for a hike and program on July 11th. The West Grey/Durham Library is hosting a program on water on July 13 (this is offered as a trade – they will come out to our nature day camps with programming). Another project as part of our partnership with Bruce Power – “Green and Gross” a half day exploration/fun day for youth includes Saugeen Conservation and the Pine River Watershed Network as some of the community organizations participating with hands-on activities for young people.
8 Program Report – July 14, 2011
DEER Program Bruce Power, in partnership with education staff from Saugeen Conservation, provides one full day of free conservation education programs to all 63 schools in the Bluewater District and Bruce Grey Catholic District School Boards. The fall programs are booking fast with a reminder going out to teachers in mid- August. Only 9 days of the 63 dates for 2011 remain open at this time. Each school gets a new opportunity to participate starting in January.
Youth Outdoor EXPO Over 70 young people participated in this year’s 5th Youth EXPO. This endeavour brings a number of different outdoor type organizations together to host a day of outdoor fun for kids to introduce young people to some outdoor activities that they can enjoy in the area ranging from fishing to hiking to bird- watching to critter catching to target shooting. The Youth Expo took place at the Sydenham Sportsmen’s Club on Saturday, June 11th.
Monarch Butterfly Workshop Plans are underway for Saugeen Conservation to host a Monarch Teacher Network (MTN) workshop, Teaching and Learning with Monarch Butterflies this July at our Resource Centre. The Educational Information and Resource Centre, a New Jersey Public Agency, is the owner and creator of the Monarch Teacher Network, and its signature workshop. This popular workshop will be offered mainly to teachers in the Grey Bruce area, and local C.A. education staff; spaces are filling fast. Watch for more information in your local paper.
Summer Nature Day Camps Registration is taking place for our Wild Encounters day camp (August 22 - 26) presented in partnership with Hanover Parks and Recreation and held here at Sulphur Spring Conservation Area. Saugeen Conservation in partnership with Durham West Grey Lion’s Club will also lead a week of day camp at Durham Conservation Area (August 8 – 12) again this year.
Grey Bruce Children’s Water Festival The 11th Annual Grey Bruce Children’s Water Festival will take place this fall in Chesley at the arena complex during the week of September 27 to September 30. All grade 4 students in Grey and Bruce are invited to participate in the program which focuses on water issues ranging from water science to technology to protection and conservation to changing attitudes. There are 47 different hands-on activities that the students will participate in; hosted by secondary school students and industry representatives.
Forest Festival Plans are coming together for the second annual Bruce Grey Forest Festival to be held at Allan Park Management Unit, October 18, 20 & 21st. Invitations to all grade 7 classes in Bruce and Grey and the rest of our watershed were sent out in early May with many positive responses – spaces are filling fast.
MEETINGS ATTENDED SINCE THE LAST BOARD OF DIRECTORS MEETING
Saugeen Field Naturalists Grey Bruce Children’s Water Festival – steering committee & education/program committee Youth Outdoor Expo Bruce Grey Forest Festival – organizing committee; communications and education sub-committees Monarch Teacher Network Children’s Safety Village (CSV) organizing committee meetings 9 Program Report – July 14, 2011 Numerous evening presentations made on Children’s Safety Village to businesses and service organizations Meeting with OPG regarding possible land securement Meeting with Conservation Ontario Geneva Park workshop committee Source Water Protection - Planning Officials Working Group NEC meeting, Georgetown Meeting with Bruce Power officials RE: DWSP Source Protection Committee meeting, Ripley West Grey Council meeting Agricultural and Rural Working Group meeting, Walkerton Planning Officials Working Group meeting, Owen Sound Source Protection Committee meeting, Owen Sound Source Protection Plan Advisory Committee teleconference Source Protection Committee meeting, Formosa Northern Bruce Peninsula Source Protection Authority meeting, Lion’s Head Saugeen Valley Source Protection Authority teleconference Grey Sauble Source Protection Authority teleconference Pine River Watershed Initiative Network Penetangore Watershed Group TD-Canada Trust Friends of the Environment Foundation Bruce Resources Stewardship Network SVCA Environmental Forum start up meeting for 2012 Sydenham Sportsman and Grey County Forestry Stewardship Network Youth Expo Drinking Water Source Protection Early Response Review Committee Huron County Water Protection Committee Tour Lake Huron Centre for Coastal Conservation Ontario Low Water Response Web-ex Meeting Mornings of June 22 and 23 Provincial Groundwater Monitoring Network Technical Committee Conference Call Watershed Report Card meeting South Bruce Tourism Biennial Tour Committee Saugeen Valley Conservation Foundation Athens Horticultural Society Lake Huron Fringe Naturalists Hanover Lions Saugeen Economic Development Committee Conservation Ontario
10
REPORT #6c
MEMO TO: Saugeen Conservation Board of Directors
DATE: July 14, 2011-07-07
FROM: Ed Moric, Chair
SUBJECT: Saugeen Valley Conservation Foundation
- Staff was busy with the 21st Annual Memorial Grove Ceremony, the last Sunday in June. Over 700 people came out to the Sulphur Spring Conservation Area to pay tribute to loved ones who had been honoured with the planting of a tree.
- Evening Conservation Tours – The tours this year have been very successful! Thanks to everyone who has participated and please do not hesitate to contact Shannon is you have suggestions for future tours.
- Staff will be getting ready very soon for the Biennial Conservation Dinner Gala! Stay tuned for more details.
Biennial Tour Meeting
May 17, 2011
SVCA Administrative Office, Formosa
M I N U T E S
The next meeting is scheduled for Tuesday, July 12 at the Grey Sauble office, 2:00pm.
SVCA & GSCA Staff and Directors
Bob Lennox, Director, GSCA John Cottrill, CAO, GSCA Krista McKee, Communications Coordinator, GSCA Bill Scriven, Chair, SVCA David Kell, SVCA Director Jim Coffey, CAO, SVCA Shannon Wood, Manager, Communications, SVCA
Regrets: Judy Gay (GSCA), Dick Hibma (GSCA), Roland Anstett (SVCA)
1) Accommodation Choices The committee discussed the choices of accommodation for the Biennial Tour in 2012. The ‘Inn On The Bay’ (Owen Sound) and the ‘CAW Complex’ (Port Elgin) were the two locations up for discussion. After much debate, it was decided to put the decision to a vote. Results: According to the vote, the CAW Complex in Port Elgin was to be the preferred accommodation for the 2012 Biennial Tour.
MOTION 001 Moved by: Jim Coffey Seconded by: Dave Kell THAT, according to the results of a committee vote, the CAW Complex in Port Elgin acts as the official place of accommodation for the 2012 Biennial Tour.
Carried
Shannon agreed to contact the CAW Complex about completing a contract for the booking as soon as possible. Bill asked whether it would be possible for staff could approach the CAW for a possible discount off of the quote, given the higher cost of the rooms (in comparison to The Inn on the Bay). Krista and Shannon agreed to approach the facility in this regard.
2) Finances
It had been asked previously if the GSCA staff could look after finances for the event. John agreed. It was asked, however, if Marg (Finance Coordinator with the GSCA) could sit in on the next meeting to get a better understanding of the budget and requirements. The committee was in favour of this request.
3) Information Management and Bookings
The committee discussed how the tour information and bookings would be made. It was agreed that GSCA would host the main website in this regard. The SVCA would include a link to the main site. Shannon agreed to touch base with Catherine (Graphics Coordinator), to get some ideas on design concepts, re: printed materials.
4) Tour Theme
A number of options were discussed in this regard. It was decided that Krista and Shannon would come back to the next meeting with some possible ideas.
5) Transportation
The number of bus companies able to provide coach services is limited in the Grey Bruce areas. Kunkel Bus Lines out of Hanover is possibly the largest company in the area. They can provide coach buses for the two days requested. The cost breakdown is as follows: - 2 buses (47 passenger), 8:30am to 5:30pm (approx. 100km) = ($927.00 + HST); both buses to travel together Great Canadian Coaches - 1 bus (47 passenger), 8:30am to 5:30pm = $3,192.00 or $6,384.00 for two. In addition – we must look after the driver, re: meals, etc.
Action: Members asked if Shannon and Krista to investigate other possible options to ensure that all avenues have been researched properly.
6) Possible Sponsors
The committee discussed the following companies, etc., as possible candidates for sponsorship and partners Chapman’s Ice Cream Ltd. Bruce Telecom OPG Bruce Power Hydro One Enridge Local Outfitters Local producers
7) Tour Itinerary – It was agreed that staff would investigate possible options with regard to tour details and come back to the next meeting with draft proposals.
8) Next Meeting The next meeting is scheduled for Tuesday, July 12 at the Grey Sauble office, 2:00pm. REPORT #7a
MEMO TO: SVCA Board of Directors
DATE: July 14, 2011
FROM: Laura Molson, Manager, Accounting
SUBJECT: 2011 Insurance Renewal
The Authority’s 2011/2012 insurance renewal date was April 1, 2011. The renewal package was received in our office on June 3rd.
The SVCA has its insurance with The Conservation Ontario Group. The Conservation Ontario Group Benefits & Insurance Committee meets with AON Reed Stenhouse Inc., our insurance broker, to review coverage, past history, and negotiate for the best possible rates.
All coverage and deductibles remain the same as last year. The premiums for errors & omissions, umbrella liability and automobile insurance increased slightly, the premiums for property, crime, directors & officers liability remained the same or were reduced slightly. Please see attached for a summary of deductibles and coverage.
Our premium for property insurance went down per $100 of declared value, but as we added the Formosa Administration Centre, the total cost for this coverage did increase.
The net impact is an increase in the premiums of $8,898.
2010 Premium 2011 Premium
$73,167 $82,065
RECOMMENDATION:
THAT the Authority’s 2011/2012 insurance coverage be renewed with Aon Reed Stenhouse Inc. at the quoted premium of $82,065 plus applicable taxes.
Insurance Primary Coverage Deductible Premium Property Declared value per $5,000 $21,535 property Crime $100,000 $500 $1,265
Boiler & $5,000,000 $2,500 $419 Machinery Directors & $3,000,000 $0 $815 Officers Liability Professional $1,000,000 $25,000 $6,228 Liability Commercial $1,000,000 $5,000 $35,923 General Liability Umbrella Liability $9,000,000 $10,000 $6,412
Automobile $1,000,000 $500 $9,468
REPORT #7b
MEMO TO: SVCA Board of Directors
DATE: July 14, 2011
FROM: Laura Molson, Manager, Accounting
SUBJECT: 2011 Banking Agreement
The Authority’s current banking agreement with the Royal Bank of Canada was signed in 2003. The agreement was then renewed for a further five year term in 2006, and has now expired.
In June a Request for Proposal was sent to five local banks. Responses have been received from all of the banks contacted. Please see attached for a summary of the services provided and fees associated.
Of the five banks that responded, two of the banks had few to nil service charges, with the exception of credit and debit card processing. The locations of bank branches in relation to our operating locations combined with the low service charges were deciding factors in the recommendation below.
RECOMMENDATION:
THAT the proposal of the Royal Bank of Canada dated July 4, 2011, to provide banking services for the period of five years be approved.
Bank of Montreal CIBC Meridian CU Royal Bank TD Canada Trust
Term 3 years 5 years 5 years 5 years 5 years Account Interest Prime less 1.90% Prime less 1.80% Prime less 2.0% Prime less 1.80% Prime less 2.0% or BA less 0.20% Monthly Service Charge - - $50 - $100 Monthly Online Banking Service Charge - - $25 - $60
EFT Implementation Fee (Payroll) - - $100 - - EFT Monthly Fee (Payroll) - $20 - - $25 EFT Service Charge per file (Payroll) - $12 $10 $5 $8.50 EFT Service Charge per transaction (Payroll) - $0.14 $0.15 $0.055 $0.10 EFT Service Charge (Bills payments etc.) - - - - $0.50/payment $1.00/transfer Online tax payments service charge - $2/payment - $2/payment $2/payment
Night Deposit Bags - $0.36/bag $0.29/bag - $0.30/bag
Borrowing Rate Prime plus 0.50% Prime Prime Prime Prime
Corporate Credit Card Annual Fee $20/card $20/card - $12/card -
No charge activities Account transfers Account transfers Stop payments Stop Payments Stop Payments Stop payments Cheque images Cheque imaged Certified Cheques Certified Cheques Certified Cheques Certified cheques Certified Cheques Night Deposit Bags Night Deposit Bags Deposits Deposits Deposits Deposits Returned Items Returned Items Returned Items Returned Items Deposit Books Safety Deposit Box Bank of Montreal CIBC Meridian CU Royal Bank TD Canada Trust Branch Locations Mildmay Walkerton Walkerton Walkerton Walkerton Hanover Hanover Hanover Hanover Hanover Kincardine Kincardine Kincardine Kincardine Kincardine Teeswater Port Elgin Port Elgin Port Elgin Durham Durham Chesley Paisley
Other Will cover up to Will cover up to Will cover up to $250 transition $500 transition $1,200 transition costs costs costs E-Stmts not E-Stmts & Chq currently available imagery available 2012 Online cheque EHT E-Remittance viewing fee not currently $1.50/cheque available
Credit/Debit Processing Provider Moneris Global Payments First Data Moneris In-house Monthly Terminal Rental Fees not provided $30 $30 $27 $35 Visa Processing Fee 1.68% 1.75% 1.65% 1.59% MasterCard Processing Fee 1.72% 1.75% 1.67% 1.64% Interac Processing Fee per transaction $0.05 $0.08 $0.09 $0.07 Chargeback Fee $25 Fee not provided Fee not provided Fee not provided Monthly Online Reporting Fee $39 Fee not provided - Fee not provided Monthly Service Fee Fee not provided Fee not provided $4.00 $4.95 Bank of Montreal CIBC Meridian CU Royal Bank TD Canada Trust Projected Monthly Service Fees excluding $0.00 $57.80 $105.50 $17.85 $251.00 corporate credit cards and debit/credit card processing
Projected Annual Fees $0.00 $693.60 $1,266.00 $214.20 $3,012.00 Annual Corporate Visa Fees 580 580 0 348 0
Total projected annual fees $580.00 $1,273.60 $1,266.00 $562.20 $3,012.00 (Excluding debit/credit card processing) REPORT #7c
MEMO TO: Saugeen Conservation Board of Directors
DATE: July 14, 2011
FROM: Jim Coffey, CAO
SUBJECT: Document Scanning Project Plotter/Scanner Replacement
As the Board of Directors is aware, the project to convert our paper files to a digital format is well underway. During the preparation of the 2011 budget, it was proposed that the large format plotter/scanner be replaced given the age of the hardware and software and the forecasted workload.
The equipment has had two failures during this summer’s work and through research the software and technical support is simply no longer available. The equipment is on its last legs and another failure will have serious impact on the status of the files and their conversion.
The following research has been compiled by Les McKay our I.T. specialist.
1. The Drafting Clinic of Canada $14,595 + tax (Includes delivery, installation & training
2. DirectDial (Thinq Technologies) 18,564 + tax (Delivery extra)
The Manager of Accounting has indicated that funds can be found internally by the use of reserves.
There is some real urgency to get this machine up and running as soon as possible so that the students can complete this portion of the project before returning to school.
RECOMMENDATION:
THAT the Plotter/Scanner equipment be purchased from The Drafting Clinic of Canada at the quoted price of $14,595 plus applicable taxes.
REPORT #7d
MEMO TO: Saugeen Conservation Board of Directors
DATE: July 14, 2011
FROM: Dave Pybus, Sr. Manager, Flood Forecasting & Lands
SUBJECT: Sulphur Spring Conservation Area
At the suggestion of the Chairman, staff conducted an inspection and review of the infrastructure assets at the Sulphur Spring Conservation Area, with the objective of improving the overall image and impression of the park to the visiting public.
Attached is a list of deficiencies noted, with itemized estimated costs. Several items have already been dealt with, now that the tree planting program is over and staff can re-focus their efforts on other duties.
Funding: The majority of the items identified are of a general maintenance/infrastructure repair nature, and staff is confident that funds can be found within the existing budget allocations to cover the costs of materials and equipment for those priority needs that should be done now. Those items that would be considered within the Capital improvement or Major Maintenance category (i.e. roof painting, new tables, stream rehabilitation) would require an additional influx of money, if they are to be completed this year. A preliminary estimate of additional demand is in the order of $7,500. The alternative would be to identify monies in next year’s budget to address these items.
NOTES: Infrastructure Review of Sulphur Spring C.A.
Picnic shelter – new tables
- fix fascias, stain same and gable ends
Estimated cost: $1500
Deer enclosure – replace bridges, hay shed and feeder -
- remove some dead trees, clean up windfalls and debris
- replace existing predator fence along roadway immediately
- consider reducing overall size of area and continue with new fencing around revised area
- remove any shelters not needed
Estimated cost: $5000
Kiosk – replace fascia, cover with aluminum, and then stain remainder of structure
Estimated cost: $250
Bird pen building – paint roof
- fill in open water supply conduit now that aluminum pipe functional
- paint screening to improve visibility into pens
- increase vermin (rats, mice, squirrels, etc.) control/eradication efforts
Estimated cost: $4000
Washroom – replace fascia, cover with aluminum
- re-stain exterior and re-paint interior
Estimated cost: $250
Streams – replace 10” culvert in south fence with larger to control water backup during heavy flow periods
- place riprap along streambank where needed
- remove aquatic vegetation from fish ponds and clean level control grates
- restock trout ponds
Preliminary Estimated cost: $3000
Incidentals - consider lawn rehabilitation (weed control, refurbish with new seeding)
- proceed with installation of new playground equipment
- systematic removal of dead and diseased trees as needed (Hazardous Trees Policy)
- overall general spruce up and image enhancement - first impressions are lasting impressions
Total Estimated Cost for labour, equipment and materials: $14,000
(Note: this estimate does not include the eventual replacement of the entire predator fence, which awaits resolution of discussions regarding the future extent/configuration of the enclosed sanctuary area).
REPORT #7e
MEMO TO: Saugeen Conservation Board of Directors
DATE: July 14, 2011
SUBJECT: SVCA Open House & Administrative Office Grand Opening
On Friday, July 29th, 2011, Saugeen Conservation will be proud to host its official Open House and Grand Opening of its new Administrative Facility in conjunction with the Formosa Homecoming.
The following is planned for this auspicious occasion. This is a great opportunity to visit with staff, ask questions and view the new facility. In particular, we would like to extend a sincere thanks to the local community for making us feel very welcome in our new home.
FRIDAY, July 29
10:00am Open House officially begins
10:00 – 11:00am Browse through the office, talk with staff, view exhibits, and enjoy refreshments
11:00 – 11:30am Official Ribbon Cutting Ceremony and Greetings
11:30am Cake Cutting
12:00 – 2:00pm Enjoy a barbecue and an opportunity to socialize
2:00 – 4:00pm Informal Open House continues
We look forward to being a part of Formosa’s Homecoming event, to visit with our new neighbours and to recognize the efforts of all those involved in this prestigious effort.