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Administration Centre, Formosa SAUGEEN CONSERVATION BOARD OF DIRECTORS MEETING Administration Centre, Formosa Thursday, July 14, 2011 7:00pm A G E N D A 1. Adoption of Agenda 2. Declaration of Pecuniary Interest 3. Minutes of Board of Directors Meeting – May 19, 2011 – attached 4. Matters arising from the Minutes - Strategic Plan – Municipal Comments – Report #4a attached 5. Correspondence - attached 6. Reports - Chairman & Conservation Ontario - Finance Report – Report #6a attached - Program Report – Report #6b attached - Foundation Report – Report #6c attached - Biennial Tour Committee meeting minutes – available at meeting 7. New Business - 2011 Insurance – Report #7a attached - 2011 Banking Services – Report #7b attached - Plotter/Scanner – Report #7c attached - Sulphur Spring – Slideshow - Sulphur Spring Conservation Area Refurbishment – Report #7d attached - Formosa Administration Office Official Opening – Report #7e attached - Forestry Committee Meeting – proposed date 8. Other Business 9. For the Good of the Committee Reports Adjournment SAUGEEN VALLEY CONSERVATION AUTHORITY Conservation through Cooperation MINUTES MEETING: Board of Directors DATE: Thursday, July 14, 2011 TIME: 7:00 pm LOCATION: Administration Office, Formosa CHAIR: Bill Scriven DIRECTORS PRESENT: Luke Charbonneau, Ron Coristine, John Eccles, Jim Hanna, Peter Hambly, Glen Irwin, David Kell, Dan Kerr, Mike Leggett, Carl Zettel DIRECTORS ABSENT, WITH REGRET: Brian Gamble, Doug Gowanlock DIRECTORS ABSENT: Roland Anstett, Mark MacKenzie OTHERS PRESENT: Jim Coffey, Chief Administrative Officer Gary Senior, Sr. Manager, Environmental Planning & Regulations Al Leach, Manager, Lands Jim Penner, Manager, Forestry Shannon Wood, Manager, Communications Laura Molson, Manager, Accounting Don Smith, Project Manager, Drinking Water Source Protection Vanessa Veenhof, Summer Student Justine Lennox, Summer Student Bonnie Sherman, Executive Secretary Members of the Press 1. ADOPTION OF AGENDA MOTION #G11-67 Moved by Peter Hambly Seconded by Dan Kerr THAT the agenda be adopted as presented. Carried 2. DECLARATION OF PECUNIARY INTEREST Board of Directors Meeting – July 14, 2011 Peter Hambly declared a pecuniary interest relating to Report #7b, 2011 Banking Services. 3. MINUTES OF BOARD OF DIRECTORS MEETING – MAY 19, 2011 MOTION #G11-68 Moved by Ron Coristine Seconded by Mike Leggett THAT the minutes of the Board of Directors meeting, held on May 19, 2011, be adopted as circulated. Carried 4. MATTERS ARISING FROM THE MINUTES Strategic Plan – Municipal Comments A copy of Report #4a, entitled Strategic Plan – Municipal Input 2011, is appended to the office copy of these minutes. After receiving only three written municipal responses to the Authority’s request for input for the improvement of the Authority programs and services, it was clear that only two issues of concern exist at the municipal level. Those two issues are the need for more advertisement/ promotion of the Authority’s stewardship role and the services provided, and the need for a more positive approach to the administration of the regulations. A Communications Plan will be developed, to deal more with Planning and Regulations. An attempt will be made to set some priorities to the message to be conveyed and will take a positive approach. It needs to be made clear that the Regulation itself is not up for discussion; it is the interpretation of the Regulation that the municipalities wish to discuss. 5. CORRESPONDENCE Email from Minister of Natural Resources, Linda Jeffrey – re response to MNR policies on baitfish harvesting – noted & filed Conservation Ontario to Candace Hamm, Regulations Officer – congratulating Candace on her successful completion of the Basic Law Enforcement/Conservation Authority Compliance Training Level 1 – noted & filed Drinking Water Source Protection – info concerning Drinking Water Source Protection – Source Protection Plans on Authority-owned properties – noted & filed Cliff Evanitski, General Manager/Secretary-Treasurer, Long Point Region Conservation Authority – expressing his pleasure at the infrastructure and staff at Durham Conservation Area and requesting a meeting with Saugeen Authority staff to discuss mutual challenges and opportunities in developing well-operated parks. A meeting has been arranged to meet with Long Point Region CA staff in the near future. - 2 - Board of Directors Meeting – July 14, 2011 Huron-Kinloss Water Stewardship Event flyer – July 16, 2011 Newspaper article highlighting the official opening of the Coastal Centre for Conservation’s new office location in Goderich – noted & filed 6. REPORTS Chair & Conservation Ontario The Chair attended the recent Conservation Ontario meeting, along with the Chief Administrative Officer. Most of the discussion at the meeting concerned funding issues. Mr. Scriven also attended numerous other meetings, including the Saugeen Valley Conservation Foundation’s meeting and the Memorial Grove Ceremony, held on June 26. This ceremony was an overwhelming success with approximately 700 people in attendance. Finance Report A copy of Report #6a, entitled Finance Report, is appended to the office copy of these minutes. The Manager of Accounting advised that, to allow for a more current financial report at each Board of Directors meeting, the scheduling for 2012 Board meetings will be reviewed and dates will be adjusted, to allow time for staff to have as up-to-date figures as possible. MOTION #G11-69 Moved by Ron Coristine Seconded by Dan Kerr THAT the Financial Report to May 31, 2011 be accepted as distributed, and further THAT the Accounts Payable, totaling $610,662.81 for April, May and June 2011 be approved for payment. Carried Program Report A copy of Report #6b, entitled Program Report, is appended to the office copy of these minutes. A number of Directors expressed their disappointment and confusion at the lack of attendance at the recent workshop conducted by the Authority for watershed Chief Building Officials and Building Inspectors. The Bluewater Chapter of Ontario Building Officials Association has requested a meeting with the Authority to discuss a number of issues regarding the Authority’s Regulation and its permitting process. - 3 - Board of Directors Meeting – July 14, 2011 A consensus was reached, by show of hands, that an Ad Hoc Committee, consisting of Glen Irwin, Carl Zettel, Luke Charbonneau, Jim Hanna and Bill Scriven be struck to meet with the Association’s delegation and to report back to a future Board meeting. MOTION #G11-70 Moved by Dan Kerr Seconded by Luke Charbonneau THAT the Program Report be adopted as presented, and further THAT the Permits as identified in Report #6b and dated July 14, 2011 be approved by the Board of Directors. Carried Foundation Report A copy of Report #6c, entitled Saugeen Valley Conservation Foundation, is appended to the office copy of these minutes. The Manager of Communications presented a short slideshow, highlighting a number of initiatives the Foundation is currently involved in. Biennial Tour Committee Meeting Minutes These draft minutes were provided to the Board of Directors for their information. The Manager of Communications also provided a brief slideshow outlining the draft agenda and tour venue, to date MOTION #G11-71 Moved by David Kell Seconded by Mike Leggett THAT the minutes of the Biennial Tour Committee meeting, held May 17, 2011, be received. Carried 7. NEW BUSINESS A copy of Report #7a, entitled 2011 Insurance Renewal, is appended to the office copy of these minutes. - 4 - Board of Directors Meeting – July 14, 2011 2011 Insurance MOTION #G11-72 Moved by Peter Hambly Seconded by Luke Charbonneau THAT the Authority’s 2011/2012 insurance coverage be renewed with Aon Reed Stenhouse Inc. at the quoted premium of $82,065 plus applicable taxes. Carried 2011 Banking Services A copy of Report #7b, entitled 2011 Banking Agreement, is appended to the office copy of these minutes. MOTION #G11-73 Moved by Dan Kerr Seconded by Ron Coristine THAT the proposal of the Royal Bank of Canada, dated July 4, 2011, to provide banking services for the period of five years, be approved. Carried Plotter/Scanner A copy of Report #7c, entitled Document Scanning Project-Plotter/Scanner Replacement, is appended to the office copy of these minutes. MOTION #G11-74 Moved by Luke Charbonneau Seconded by Jim Hanna THAT the Plotter/Scanner equipment be purchased from The Drafting Clinic of Canada at the quoted price of $14,595 plus applicable taxes. Carried Sulphur Spring – Slideshow Sometime June 1, 2011, at the former Headquarters Conservation Area, some type of disturbance occurred geologically to the underground water supply to the sulphur spring, resulting in excessive silt load and, at the time, a change in volume. No evidence of surface interference could be found that would contribute to the changes, so staff could only surmise that something happened deep down, possibly even within the underlying bedrock. By morning, the next day, the silt was - 5 - Board of Directors Meeting – July 14, 2011 diminishing, the water became clearer and the flow was returning to normal. However, it appears a new spring may have formed in behind the existing feature, as very silty water was bubbling out of the ground in an area that was previously just wet. Of interest is that the owner of Blue Springs Trout Farm had a very similar incident happen at his spring near Hanover within hours of the recent earthquake in Japan. This phenomenon has never been seen before at this location Several slides of the new spring and surrounding
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