Stony Plain Minor Hockey Association 2003 Annual General Meeting At Stony Plain High School April 16, 2003
Executive in Attendance: Darwin Bozek; Frieda Lembicz; Jim Philpott; Marc Vermeulen; Margo Lovrod; Val Bancroft; Penny Dimor; Eric Davidge; Andy Robertson; Bob Strilchuk; Terrance Prusak; Armand Melanson; Rosetta Taylor; Malcolm Berndt; Keith Taylor; Donna Taylor; Wally Dubchak; Jim Bibaud; Dennis Woolsey.
1. Call to Order/ Introductions Darwin Bozek called the meeting to order at 7:04 and made introductions.
2. Delegations/ Appointments None.
3. Adoption of Agenda Wade Lewis moved that the agenda be adopted as presented. Seconded by Rick Cerilli. Carried
4. Adoption of Minutes (April 16, 2003) Bev Svendsen moved that the minutes of the April 3, 2002, AGM be adopted as presented. Seconded by Craig Gordon. Carried
5. Financial Statements for 2001/2002 Presented by Marc Vermeulen. Statements attached.
Financial Position for 2002/2003 Presented by Marc Vermeulen. Statements/ Report attached. Darwin Bozek reported that the executive’s intent is not to build a surplus; rather, we will use the surplus funds to further coach, player and referee development.
6. Reports (President and Executive Members) Darwin Bozek and each director gave a report. Copies were made available to the members, if desired. Attached.
7. Old Business Darwin Bozek thanked Dennis Woolsey for his contributions to the executive again this year, as he functioned in the role of advisor.
8. New Business
Organizational Structure/ New Positions and Terms Wade Lewis moved to amend By-law 103, 1(d) to read: “The executive committee may, from time to time, insert, delete or amend the constitution in the best interest of the game. Such changes……” Kim Stefura seconded the motion. Carried
Bruce Thurott moved that we adopt the new organizational structure as presented, which will remove the voting power from positions deemed to be administrative: Bingo Director, Tournament Director; Concession Director; Publicity Director; Special Events Director(s); Fundraising Director.” Craig Cullen seconded the motion. Carried Chart attached.
Term of Executive Kim Stefura moved that the term for executive positions be changed to run from May 1st each year to April 30th the following year. Bruce Thurott seconded the motion. Carried
Constitutional Changes None presented.
Midget AA/A A report was given on the problems facing the Midget level teams. How teams are formed and who decides was explained and the membership was informed that a parent group was consulted regarding whether we should fold the Stony Plain Midget Program as we cannot compete at the AAA level, which would send our kids to play in Spruce Grove. A straw vote was taken and there was a resounding “no” from the whole membership.
9. Election of Officers President No new names were put forward, so Darwin Bozek will remain president for the 2003/2004 season by acclamation.
Vice-President of Operations No new nominations were put forward for the position of Vice-President of Operations. Jim Philpott moved that nominations cease and Frieda Lembicz remain in the position, by acclamation. Rosetta Taylor seconded the motion. Carried
Vice-President of Policy No new nominations were put forth for the position of Vice-President of Policy and Planning. Bev Svendsen moved that nominations cease and that Jim Philpott remain in the position, by acclamation. Craig Cullen seconded the motion. Carried
Vice-President of Programming (New) Graeme Dawes was put forward for the position of Vice-President of Programming. No other nominations were put forward. Bev Svendsen moved that nominations cease and Graeme Dawes be appointed to the position by acclamation. Wade Lewis seconded the motion. Carried
Initiation Director Ron Bjornstad was put forward for the position of Initiation Director. Malcolm Berndt moved that nominations cease and Ron Bjornstad be appointed to the position by acclamation. Brent Miller seconded the motion. Carried
Novice Director Steve Fuhr was put forward for the position of Novice Director. Kim Stefura moved that nominations cease and Steve Fuhr be appointed to the position by acclamation. Greg Rawluk seconded the motion. Carried
Atom Director Brad Whalen was put forward for the position of Atom Director. Jim Bibaud moved that nominations cease and Brad Whalen be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Pee Wee Director Craig Cullen was put forward for the position of Pee Wee Director. Wade Lewis moved that nominations cease and Craig Cullen be appointed to the position by acclamation. Jim Bibaud seconded the motion. Carried
Bantam Director No new names were put forward for the position of Bantam Director. Vern Krikke moved that nominations cease and that Andy Robertson remain in the position by acclamation. Jim Bibaud seconded the motion. Carried
Midget Director No new names were put forward for the position of Midget Director. Graeme Dawes moved that nominations cease and that Eric Davidge remain in the position by acclamation. Vern Krikke seconded the motion. Carried
Referee in Chief George Washborn was put forward for the position of Referee-in-Chief. Verlynn Fuhr moved that nominations cease and that George Washborn be appointed to the position by acclamation. Wade Lewis seconded the motion. Carried
Referee Scheduler Michelle Adolph was put forward for the position of Referee Scheduler. Bev Svendsen moved that nominations cease and that Michelle Adolph be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Secretary No new names were put forward for the position of Secretary. Bev Svendsen moved that nominations cease and that Margo Lovrod remain in the position by acclamation. Roxanne Rawluk seconded the motion. Carried
Treasurer No new names were put forward for the position of Treasurer. Vern Krikke moved that nominations cease and that Marc Vermeulen remain in the position by acclamation. Curtis Smith seconded the motion. Carried
Director of Coach and Player Development (New) Malcolm Berndt was put forward for the position of Director of Player and Coach Development. Brent Miller moved that nominations cease and that Malcolm Berndt be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried Registrar No new names were put forward for the position of Registrar. Craig Cullen moved that nominations cease and that Rosetta Taylor remain in the position by acclamation. Curtis Smith seconded the motion. Carried
Ice Scheduler No new names were put forward for the position of Ice Scheduler. Brent Miller moved that nominations cease and that Craig Goebel remain in the position by acclamation. Curtis Smith seconded the motion. Carried
16/60 League Director No new names were put forward for the position of 16/60 League Director. Curtis Smith moved that nominations cease and that Keith Taylor remain in the position by acclamation. Brent Miller seconded the motion. Carried
Central Cities League Director No new names were put forward for the position of Central Cities League Director. Curtis Smith moved that nominations cease and that Wally Dubchak remain in the position by acclamation. Brent Miller seconded the motion. Carried
Equipment Manager Rick Simpson was put forward for the position of Equipment Director. Brent Miller moved that nominations cease and that Rick Simpson be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Bingo Director(s) Lana Wendt was put forward for the position of Bingo Director. Brent Miller moved that nominations cease and that Lana Wendt be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Special Events Director(s) A team of Laura Kulak, Rosetta Taylor and Lisa Miller were put forward for the positions of Special Events Directors. Brent Miller moved that nominations cease and that the team of three be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Fundraising Director Graeme Dawes was put forward for the position of Fundraising Director. Brent Miller moved that nominations cease and that Graeme Dawes be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Publicity Director Jody Stroh and Dave Schmause were put forward for the position of Publicity Director. Brent Miller moved that nominations cease and that the two person team be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Concession Director No new names were put forward for the position of Concession Director. Curtis Smith moved that nominations cease and that Angie Baron remain in the position by acclamation. Brent Miller seconded the motion. Carried
Concession Scheduler No new names were put forward for the position of Concession Scheduler. Curtis Smith moved that nominations cease and that Penny Dimor remain in the position by acclamation. Brent Miller seconded the motion. Carried
Tournament Director Chris Lepanke was put forward for the position of Tournament Director. Brent Miller moved that nominations cease and that Graeme Dawes be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
Cash Calendar Director Kim Stefura was put forward for the position of Cash Calendar Director. Brent Miller moved that nominations cease and that Kim Stefura be appointed to the position by acclamation. Curtis Smith seconded the motion. Carried
10. Adjournment Craig Cullen moved that the meeting be adjourned, followed by pre-registration for the next season. Bev Svendsen seconded the motion. Carried
11. Player Registration for 2003/2004
Stony Plain Minor Hockey Association Executive Meeting December 9, 2003 7:00 P.M. MCHS Cafeteria
Present: Graeme Dawes, Marc Vermeulen, Brent Miller, Lisa Miller, Andy Robertson, Laurie Robertson, Wonnetta Brown, Lana Wendt, Craig Goebel, George Washburn,Grant Cammidge, Ron Bjornstadt, Malcolm Berndt, Rosetta Taylor,Laura Kulak, Kim Stefura, Wally Dubchak, Chris Slepanki, Eric Davidge, Stu Fuhr, Rick Simpson, Angie Baron, Karen Menzies
Absent: Darwin Bozek, Jim Philpott, Brad Whelan, Keith Taylor
Meeting called to Order at 7:10 p.m.
1. Adoption of Agenda Brent moved to adopt the agenda. Malcolm seconded. Carried
2. Adoption of November 14 Minutes Ron moved to adopt the minutes. Brent Seconded. Carried.
3. Presentations: a) Darren Myshak representing Yellowhead West - 15 year old 'AAA' League Would like to develop a "County" program with SPMH and SGMH in cooperation. Would entertain talks with SPMH to host a 15 year old 'AAA' team. Very much in the planning stage. Question: Imports? Would serve Spruce and Stony area only at first, but could open it up to others. Up to the SGMH Assoc. and SPMH Assoc. to decide. Question: Elite 15 year olds only? Looking at developing another 15 year old 'AA' league. Eric Davidge key contact.
b) Tanya Tinney- Auditor's Draft Report Submitted to the Executive Recommend that tournament monies left over from two years ago ($1895.00) be dispersed; Ice costs need to be closely monitored; Concession profits down. Car Raffle did not finish in this fiscal year so not included in this Audit. Recommend also that a bookkeeper be hired. Quick Books are up to date and ready to go. Executive is to study Draft Reports and bring any questions to the next meeting.
4. Treasurer's Report - Marc Vermeulen Registration fees- are there still many that are uncollected? Budget Committee must meet to address this concern.
5. Coach Evaluations - Grant Cammidge Evaluations are ready and have been passed on to the Directors for dispersal to coaches. All Directors had input as to format, etc. Input was appreciated. Pizza Prize Draw for all teams having 100% participation in Coach Evaluations. Intent of Evaluations is for parents and players to do together. Grant will speak to Dave Schmaus to get Coach Evaluations on the Website so they are accessible to parents.
6. Midget Midget A1 Tournament in Jasper. Executive gives approval for tournament providing that our insurance will cover the players. Chris Slepanki will contact Jim Philpott for verification.
Bantam/Midget Try-Outs Eric Davidge recommends that our current procedure be revised as follows: “Any registered SPMH player who wishes a request to try-out will be granted by the President. Any registered SPMH player who has been to a try-out camp is welcome to return to SPMH at the conclusion of his/her try-out. The returning player will be permitted to try-out at the highest level team which they can attain. All player AH cards will be considered probationary to accomodate a returning registered SPMH player until designated date (recommend November 15)." October 19 Minutes indicate a previous discussion as per Bantam/Midget Try-outs: "Players must pre-register or be registered by the final registration date and attend at least one formal evaluation. If legitimate conflicts exist for the evaluation process, prior Executive approval must be obtained in writing before the player can be excluded from the evaluation process."
To be discussed at the next Executive Meeting.
7. Bantam/Raffle Books All books must be reviewed as to account/expenditures.
Grant moved that the signing authority on the Bantam Car Raffle Account be changed from Mae Kapler, Lee Wilburn, Brenda Willburn to Darwin Bozek and Marc Vermeulen. Malcolm seconded. Carried.
With respect to training manuals purchased with Bantam Car Raffle monies Malcolm recommends that all duplicated materials be returned to Hockey Alberta. Malcolm will verify our collection with the Library and than ask Dave Barazol to return any unneeded materials. The rest will be submitted to the Stony Plain Library for use by coaches.
8. Special Events - Laura Kulak Grey Cup Raffle complete. Picture Retakes will be after Christmas Laura would like to order frames for Team Hockey pictures displayed at the Arena. Will collect prices and submit at next meeting. Laura moved that the Year End Banquet be on April 3. Ron seconded. Carried. DJ and caterers information will be submitted next meeting.
9. Dec. 20 Oilers/Coaches Night Can take 15 to 20 coaches. Directors have information on this via e-mail from Darwin.
10. Tournament Director - Chris Slepanki Pee Wee Tournament is a go but had difficulty getting teams. Will give up ice time on Tues., December 30 from 8:00 AM to 2:00 PM. Discussion of Sponsorship Program as it relates to tournaments.
Graeme moved that $1000.00 be allocated for prize table and use the current sponsorship program to seek contributions. At the end of the tournament the Sponsorship program will be reviewed prior to refunding entry fees of Stony Plain teams. Wally seconded. Carried.
11. Bantam - Andy Robertson The Disciplinary Committee has investigated two formal complaints at the Bantam level. Letters of Reprimand will be delivered to the Team Manager and the Coaching Staff involved. The Disciplinary Committee will attend a team meeting on December 11 to explain findings and answer any questions.
Recommendation arising from the investigation is that SPMH Association should obtain legal counsel regarding future appropriate action and policy/by-law development.
New Business: • Lana Wendt introduced Wonnetta Brown who will be assisting with calls for Bingos and the Casino. Lana currently has 32 workers signed up for the Casino in January. • Novice Dance - DJ will no longer play for Minor Hockey events due to problems which arose at the end of the evening. The events will be investigated and Grant will consider writing a letter of apology if merited. • Equipment- Rick Simpson - has an Inventory List and should be given to the Executive with a $$ value so that it is covered under insurance. • Pee-Wee 'A' Issue - Brent has received a letter indicating a coach/parent conflict. Brent will meet with the parties involved and seek to resolve the issue. • Goalie Clinic Fees - Malcolm - $1650.00 from registration fees submitted to Marc Vermeulen. Outstanding invoices to be paid will be submitted to Marc. • Midget 'AA' Rep team is requesting a breakdown of fees prior to payment by some parents. Marc Vermeulen will respond. • Referee-In-Chief- please remind young referees to be punctual and prepared. George Washburn will remind refs. Referee Clinic was held November 22/23.
Rosetta moved to adjourn the meeting at 9:10 pm. Seconded by Karen Menzies.
Next Meeting: January 13, 2004 at MCHS Cafeteria @ 7:00 pm.
Stony Plain Minor Hockey Association Regular Executive Meeting
November 12, 2003 Memorial Composite High School Cafeteria
In Attendance: Ron Bjornstadt, Rick Simpson, Jodi Stroh, Keith Taylor, Angie Baron, Darwin Bozek, Craig Goebel, Lana Wendt, Stu Fuhr, Wally Dubchak, Chris Slepanki, Andy Robertson, Malcolm Berndt, Karen Menzies.
1. Call to Order @ 7:20 pm
2. Darwin appointed Lori Robertson as the new concession scheduler.
3. Adoption of Agenda Stu moved to adopt the agenda. Seconded by Ron. Carried.
4. Adoption of October 14, 2003 Regular Executive Meeting Minutes Andy moved to adopt the minutes with an amendment to add Keith Taylor to “In Attendance”. Rosetta seconded. Carried.
5. Adoption of Special Executive Meeting Minutes of October 19, 2003. Craig moved that the minutes be amended to reflect that the original motion put forth by Eric Davidge was rescinded to allow for further discussion and clarification. Seconded by Rick Simpson. Carried.
6. Casino/Bingo – Lana Wendt • New helper – Wonneatta Brown- doing phonecalls for Bingo and Casino Scheduling • Applications for workers due November 17. • Wonneatta will notify coaches to have 2 applications/team in by Saturday
Lana moved to establish a new bank account for Casino profits. Angie seconded. Carried.
7. Cash Calendars • Rosetta will help out with draws. Andy will be back up.
8. Fees • Rep Fees reflect additional costs: • Atom ‘A’ - $51.00 Atom ‘AA’ - $48.00 • Pee Wee ‘AA’ - $205.00 PeeWee ‘A’ $129.00 • Bantam ‘AA’ - $79.00 • Midget ‘AA’ - $62.00 Midget ‘A’ - $31.00 Due date for Rep Fees is November 28/03
Rosetta moves to have the Rep Fees adopted and due on November 28/03. Ron seconded. Carried.
• Goalie Fees – in response to parental request to review fee structure for goalies the Executive feels that it is not possible to differentiate fees based on differing playing times as all players play a portion of games. We cannot prorate fees based on playing time.
9. Midget – no report
10. Midget Age 15 team • Yellowhead West is trying to establish a 15 year old league to feed Midget ‘AAA’. No other offical information at this time.
11. Communication • E-mails are sent out to all coaches by Directors
12. Team Pictures • Location will be across from the Mill (South) Laura will call coaches
13. Assistant Coach Ratifications • Andy moved that the following assistant coaches be ratified: Bantam ‘AA’ Keith Taylor, Armond Melanson, Rob R., and Randy Schek Bantam 1 Jeff Mah, Dave Buchaski, Barry Bantam 2 Russ Fuhr, Greg Rawlyk Seconded by Malcolm. Carried.
Andy moved to ratify Morgan Campbell as head coach of Bantam 2. Rosetta seconded. Carried.
• Stu Fuhr moved that the following assistant coaches be ratified: Novice 1 Brent Miller, Trent Sutherland, John Gilchrist, Derek Prue. Seconded by Rick. Carried Novice 2 Hernan Iglesias, Bobby Dicks, Marc Vermeulen, Grey Rawlyk. Seconded by Ron. Carried. Novice 3 Don Geddes, Craig Goebel, Rick Simpson, Todd Wagner. Seconded by Rosetta. Carried. Novice 4 Marshall Kronewitte, Cory Stefura. Seconded by Keith. Carried.
• Wally moved that the following assistant coaches be ratified: Atom ‘AA’ Malcolm Berndt, Parie Proft, Marc Kronewitte. Seconded by Stu. Carried. Atom ‘ A’ Rick Simpson, Jim Philpott, Marc Vermeulen. Seconded by Craig. Carried.
• Ron moved that the following assistant coaches be ratified: Initiation 3 Travis Soltys, Ron Potter, Casey Butz Initiation 2 Lee Kinney, Kevin Petersen Initiation 1 Craig Goebel, John Gilchrist, Rob Giesbrecht, Darwin Bozek. Seconded by Stu. Carried.
14. Pee Wee Christmas Tournament • Committee set up : Chris Slepanki-Chair, Rosetta Taylor, Laura Robertson, Don Crystal, Rod Collins, Sheila Webber, Jack Duncan. • Preliminary Budget submitted for approval Angie moves that $2000.00 be given as seed money to the tournament organizers. Ron seconded. Carried. • Amended budget will be presented at the next Executive meeting.
15. SPMHA Team Jackets • Need consistent logo/standard • Graeme is planning to get a package together which will have examples of standardized crests, jackets.
Malcolm moves that we change the SMHA logo from the Rat to a new logo. Any new products would have the new logo. A logo contest will be established with all submissions to be in by December 31, 2003. Special Events and Publicity (Jodi Stroh, Laura Kulak) will work together on this. Seconded by Karen. Carried.
16. Coach Evaluations • VP of Operations is now vacant. Grant Cabbage has expressed interest. Executive feels that Grant could fill this position and start the Coach Evaluation process. New Business: • Jerseys – Rick Simpson There are sponsors available for uniforms. Direction from the Executive is that businesses who wish to support uniform purchases will be placed in the Sponsorship Program. No business logos will be placed on uniforms
• Novice Issue Correspondence received from Novice 2 regarding concerns with jerseys. Letter passed to Equipment Director for rectification of problem.
• Notification of Suspension Rob Vandemark – 2 game suspension – Infraction 33B
• Stu moves that Wonneatta be added to Casino/Bingo Chequeing Account. Seconded by Keith. Carried.
• Hockey Night in Canada Survey – Malcolm will complete on our behalf
• Hockey Alberta - Mascot – position available - $13-15.00 per hour. Submit resumes.
• Atom Skills Competition in Morinville this weekend - 4 on 4
Bring Forward at Next Meeting:
A) Honorarium for Executive Members B) Policy Review from Directors C) Consideration that any appeal to the Executive will carry a $75.00 to $100.00 charge. Common practice in other communities. D) Early Registration Fee Cheques – can they be cashed at time of receipt?
Next Meeting : Tuesday, December 9, 2003 MCHS Cafeteria`
Keith moved to adjourn the meeting at 9:50 pm. Rosetta seconded. Carried.
Stony Plain Minor Hockey Association Regular Executive Meeting
October 14, 2003 Memorial Composite High School Cafeteria
In attendance: Andy Robertson, Ron Bjornstadt, Malcolm Berndt, George Washburn, Lana Wendt, Chris Slepanki, Darwin Bozek, Kim Stefura, Frieda Lembicz, Karen Menzies, Laura Kulak, Lisa Miller, Brent Miller, Craig Goebel, Eric Davidge, Brad Whalen, Angie Baron, Keith Taylor
1. Call to Order @ 7:02 pm
2. Adoption of Agenda Ron moved to adopt agenda as amended. Seconded by George. Carried.
3. Adoption of Special Executive Meeting Minutes from September 22, 2003
Andy moved to adopt Minutes. Seconded by Brent. Carried.
4. Casino/Bingo Report – Lana Wendt • Casino License – application forms need to be in 2 months prior • Date is January 17 and 18th 2004 11:00 AM to 3:30 AM • 25 workers required to fill out applications • will bring in approximately $25, 000.00 for 2 days • have to hire advisors to oversee money • $900.00 charge including GST for advisors • no experience required to work
Malcolm moved to establish a separate bank account for all casino funds and proceeds. Same signing authority as Bingo Account. Brad seconded. Carried.
Bingo start time is 5:00 pm – put in newsletter Effective January 1st no longer able to have Minors working Bingos.
5. Special Events – Laura Kulak • Grey Cup 1681 tickets at $1.00/ticket • 2 teams can participate earning $500.00 each • picked teams out of a pail • Atom AA and PeeWee AA will have Grey Cup tickets.
Laura moved to have D & D Digital to take pictures again this year on 3 consecutive nights- location and times TBA. Andy seconded. Carried
6. Coach/Coordinators Meeting – Rosetta Taylor • Completion date end of next week • Head coaches, Directors, Managers • Discuss Code of Conduct, Affiliation Guidelines and sheets, Fair Play Safety Manuals, Changes to Match Penalties- Summary, List of Executive Members and Coach Contacts, Fee Expectations, Newsletter, Policy on Ice- Craig to submit – if do not show up for ice time and not cancelled or traded then the charge will go back to the teams. Also if book extra ice time it will be user pay-as per motion following • Meeting will be Monday, Oct. 20 at 8:15 in MCHS Cafeteria • Lana will do a Bingo update and call Penny re: Concession schedule • Also Rule books and Regulation books to be ordered for each coach at a cost of $15.00 per team
Craig G. moved that once the Ice Schedule is set for the season the cost of the ice will be assessed to any team which fails to use their designated ice time. Craig must receive a cancellation notice 5 days prior. Eric seconded. Carried.
7. Tournaments – Chris Slepanki • Donations- we have a sponsorship program • A budget must be submitted to the Executive for approval • November Meeting for PeeWee Tournament • List of PeeWee coaches needed. • 2 to 3 volunteers per team needed to serve on a Committee • Novice Tournament will be March 26,27, 28 Stony Arena and TLC ice is booked
Malcolm moved that we have an annual PeeWee Tournament in December and a Novice Tournament in the Spring. Rosetta seconded. Carried. • Atom AA need Executive Approval to participate in a tournament on January 10 and 11 at the TLC in cooperation with SGMH – no monies , no solicitation of Stony Plain businesses.
Craig moved that the Stony Plain Atom AA Predators participate in running a AA Tournament with Spruce Grove @ TLC on Jan. 10 and 11, 2004. George seconded. Carried.
8. Midget Report – Eric Davidge • Eric moved that the Midget Rep AA and A1 team cards not be finalized until October 30. No seconder. • Eric moved that SPMH Midget AA team host the Midget AA Provincials this year with formal application to originate from SGMH subject to ice availability and without financial support from SPMH. Andy seconded. Carried. • Goaltender issue- as an Executive we must check minutes from last year as to issue of whether a player who has not gone through evaluations can come back to SPMH and “try-out” for a position. Frieda will e-mail her findings. Tabled for next Executive meeting. • Midget consolidation – Bantam players are not eligible to affiliate to any Midget team this season as per Pilot Project.
General Thanks to Directors and Registrar for getting season off the ground-from the Executive.
9. A) Atom Issues – Brad Whalen • Atom 2 team needs new jerseys • Need budget report and report from equipment • Utilize what we currently have until we have more information • Need to examine status of uniforms and come back with a recommendation and we need to look at a replacement program • Brad is to talk to Rick Simpson and come back with a recommendation • Ice time- if SG has extra ice time we could communicate to Directors and teams
B) Coach/Player Development – Malcolm Berndt • Resources- have 5 videotapes. Will purchase 30 videotapes from Hockey Canada for $315.00. Library will administer. • 26 players registered for program • can take 4 more @ PeeWee and Bantam • Goalie Clinic- we will run our own clinic in the 2nd ice slot 2 times per month. Will offer to SG players at a charge of $125.00. • October 27 is the first night and will run every 2 weeks for 10 sessions. • Attention Marc – Treasurer - $5200.00 in registration monies from 26 players for Player Development • Coaches Clinics – e-mailed Bob Dailey Director for this area. • No confirmation of dates • SPMH will pay for Coach Level Certification required by December 31st for all coaches.
C) Affiliation • Sickness, injury, etc. applies only to NOVICE level
D) Concession – Angie Baron • Angie moved that Concession be closed on Wednesdays unless there is a scheduled game due to lack of business. Ron seconded. Carried
E) Craig Gordon is new League Governor for PeeWee.
Next Meeting: Wednesday, November 12 at 7:15 at MCHS Cafeteria
Keith moved to adjourn. Angie seconded. Carried.
Stony Plain Minor Hockey Association Special Executive Meeting
October 19, 2003 Stony Plain Arena
In attendance: Darwin Bozek, Rick Simpson, Jim Philpott, Craig Goebel, Malcolm Berndt, Stu Fuhr, Frieda Lembicz, Eric Davidge, Rosetta Taylor, Brad Whalen, Karen Menzies
Call to Order @ 7:30 pm
1. Two letters submitted to the Executive: One from a mother of a goalie playing at the Midget AA level -which stipulates that all players should be accountable for participating in the evaluation process for SPMH in order to be eligible to participate in the Rep Program; and second from Ryan Rondeau, goalie – requesting that he be allowed to try-out for Midget AA despite not having participated in the evaluation process due to the strenuous schedules of the Junior A and the Midget AAA leagues.
Eric moved that Ryan be permitted to try-out for the Midget AA team due to the fact that he is registered and submitted a letter to the Executive for consideration explaining why he was not able to attend evaluations. Seconded by Karen Menzies. Motion was defeated.
Craig moved that the motion put forth by Eric Davidge be rescinded so as to allow further discussion and clarification of the issue. Seconded by Rick Simpson. Carried.
2. After examination of September 18, 2002 minutes regarding this issue, the Executive concludes that there is no clear direction in present policy which would prohibit Ryan from try-outs at the Midget AA level.
Eric moved that Ryan be permitted to try-out for the Midget AA team. Seconded by Karen Menzies. Carried.
3. The Executive has committed to write clear, concrete guidelines for all levels regarding the registration and evaluation process which is required for all players. An example might include:
Players must pre-register or be registered by the final registration date and attend at least one formal evaluation. If legitimate conflicts exist for the evaluation process, prior Executive approval must be obtained in writing before the player can be excluded from the evaluation process.
Meeting adjourned at 10:15pm
Stony Plain Minor Hockey Association Special Executive Meeting September 8, 2003 Stony Plain Arena
In attendance: Malcolm Berndt, Graeme Dawes, Stewart Fuhr, Craig Gordon, Eric Davidge, Andy Robertson, Rosetta Taylor, Keith Taylor, Brad Whalen, Karen Menzies, Ron Bjornstad, Mark Vermeulen.
1. Ratification of Coaches • Ron moved the following coaching positions be ratified: “AA” Atom Coach and first and second alternate ratified • “A” Atom coach ratified, no alternate designated • 1 Atom House coach ratified • Andy seconded • Carried • Stu Fuhr moved that the following Novice coaching positions be ratified: • Novice Tier 1 (2 teams) and Novice Tier 2 (2 teams) • Ron seconded • Carried • Craig moved that the following Pee Wee coaching positions be ratified: • “AA” head coach and co-coach • Graeme seconded • Carried. • Ron moved that the one Initiation coach be ratified. • Eric seconded • Carried. • Eric moved that one Bantam House “B” coach be ratified. • Graeme seconded • Carried. 2. Budget Committee • Graeme moved to levy a $25.00 late charge on all registrations received after final registration (June 19, 2003) except if the child is a first-time registrant. • Keith seconded • Carried. • Budget Committee will reconvene Friday, Sept. 12/03 3. Player/Coach Development Report – Malcolm Berndt • Goalie Clinic will be held 2 times/month with Spruce Grove • Total cost of Goalie Clinic will be $2250.00 which includes instructor fees ($225.00 per session) and ice time ($225.00) • Charge will be $75.00 per player to cover some of the costs. • Malcolm moved that SPMH pay $1125.00 from Coach/Player Development Budget to cover ice costs associated with the Goalie Clinic. • Andy seconded • Carried • Coach Day Sept. 20 in Calgary – Malcolm checked with SG and they felt the timing was bad as too busy in set-up mode. They will not be sending a bus. Interested coaches must transport themselves. 4. Stucture • Atom – the following structure was reconfirmed: • 5 teams – AA, A, 3 House teams • 280 hours of ice for 5 teams, sharing of ice slot
Graeme move to adjourn the meeting at 7:15 pm Eric seconded Carried.
5. Other Business arising from Internet communication since last Executive Meeting • Darwin reports that a Referree Coordinator has been found-Kim Magilvray (sp?). She can be reached at 968-5514 , [email protected]. • Car Raffle Fundraiser • Graeme moved that SPMHA accept an offer by Lee Wilburn to coordinate another Car Raffle Fundraiser for the 2003-04 season. Profits generated will be for SPMHA General Fund. • Seconded by Karen Menzies • Votes were tabulated electronically. 9 votes “yes” 0 “no” • Carried • Clarification is that at this time SPMHA has not been asked to submit any funds for the purchase of the car. In addition, at this time Lee Wilburn will head up this endeavor and Graeme will review it with him. • PEE WEE Director • Discussion via internet regarding Craig continuing on as Pee Wee Director when his daughter is playing within this division. Executive position on this needs to clarified at the next meeting. Stony Plain Minor Hockey Association Special Executive Meeting
September 15, 2003 Memorial Composite High School
In attendance: Darwin Bozek, Rick Simpson, Jim Philpott, Andy Robertson, Rosetta Taylor, Angie Baron,Karen Menzies, Ron Bjornstad, Craig Goebel, Brent Miller, Chris Slepanki, Mark Vermeulen.
1. Call to Order @ 7:00 pm
2. Appeal of Bantan “AA” coach and player evaluation • A delegation of 3 parents expressed concern over the appointment of the Bantam “AA” coach and player evaluation • Parents under the impression that the Constitution reads that the appointed coach must have a child that is ranked 10th out of the 25 remaining players prior to final evaluations/cuts • Jim Philpott asked to review the Constitution for this ruling • The consensus of the Executive was to trust in the integrity of the Selection Committee if there is no rule on the books requiring a certain ranked standing for the coach’s child.
3. Budget Report • Please see attached Budget Report for the 2003/04 season • Necessary to raise fees across all levels Novice up by $100.00. A rebate of $25.00 will be given to all players so actual fee increase will be $75.00. • Identified need is to focus on developing fundraising initiatives to sustain the affordability of minor hockey in the community. • Fees will be due by October 31, no exceptions. • Expense areas marked with an * on the budget must have Executive approval prior to spending any of their budgeted monies.
4. Pee Wee Director • Darwin appointed Brent Miller to take over as Pee Wee Director from Craig Gordon. Craig will remain on the Executive in a volunteer capacity with no voting privileges.
5. Items Requiring Ratification via e-mail: • Motion # 1: Ron moved to ratify Derek Prue as an Initiation Coach. Seconded by Andy. • Please vote on this motion if you were not in attendance. • (Jim, Brent, Rosetta, Craig, Mark, Andy, Karen voted ‘yes’ to support this motion.) • Motion #2: Stu Fuhr moved to ratify Lohn Lorenowicz as a Novice 2 head coach. Seconded by Karen Menzies. • Please vote via e-mail • Motion # 3: Ron Bjornstad moved that Initiation be divided into 3 teams as registrations are now at 39. Seconded by Karen Menzies. • Votes already tabulated via e-mail: Chris Slepanki – yes, Andy Robertson – yes, Keith Taylor – yes, Wally Dubchak – yes. Stony Plain Minor Hockey Association Special Executive Meeting
September 22, 2003 Memorial Composite High School
In attendance: Darwin Bozek, Rick Simpson, Jim Philpott, Andy Robertson, Rosetta Taylor,Karen Menzies, Ron Bjornstad, Craig Goebel, Brent Miller, Mark Vermeulen, Keith Taylor,Brad Whalen, Graeme Dawes, Malcolm Berndt, Eric Davidge, Lana Wendt, Frieda Lembicz, Stu Fuhr.
1. Call to Order @ 7:05 pm
2. Budget Report • Equipment, Coach/Player Development and Special Events all require Executive Approval prior to expenditures. • Ice Costs were the largest expense last season • Casino, Car Raffle are initiatives for the 2003-04 season • $100.00 fee increase to all levels with a $25.00 rebate to be sent out: Initiation is the exception - $50.00 increase Novice - $360.00 Atom - $510.00 PeeWee - $625.00 Bantam - $655.00 Midget - $675.00 • Graeme moved to adopt fee increases. • Keith seconded. • Carried
*Marc please get audit from last year going.
• Ron moved to accept the 2003-04 budget as tabled. • Graeme seconded • Carried.
3. Items Requiring Ratification from last meeting: • Motion # 1: Ron moved to ratify Derek Prue as an Initiation Coach. Seconded by Andy. Carried.
• Motion #2: Stu Fuhr moved to ratify Lohn Lorenowicz as a Novice 2 head coach. Seconded by Karen Menzies. Carried.
• Motion # 3: Ron Bjornstad moved that Initiation be divided into 3 teams as registrations are now at 39. Seconded by Keith. Carried.
• Ron moved that Brad Seinke be ratified as 3rd Initiation coach. Stu seconded. Carried
4. Pee Wee ‘AA’ Coach • Graeme moved that due to the fact that a co-coaching position was ratified for the PeeWee ‘AA’ we ask that Jim Bibeau submit a name or names for possible ratification for the position of co-coach. • Craig seconded. • Carried.
5. Midget A Coach (Tier 1) • Eric moved that Keith Gabrielson be ratified as acting or interim head coach. • Andy seconded. • Carried.
6. Bantam “AA” Coach • Andy moved to reject the Bantam “AA” coach appointment. • Rosetta seconded. • Carried.
7. Equipment • Graeme moved to authorize an expenditure of $3873.70 as tabled by equipment manager Rick Simpson. • Eric seconded. • Carried.
8. Jim Philpott raised question of whether a player cut from Bantam “AAA” could try out for Midget “A”. Discussion. Concensus was that as the player had not participated in Midget try-outs, he could not at this time move up.
Darwin moved to adjourn the meeting at 8:40 pm. Next Meeting Tuesday, Oct. 14. Stony Plain Minor Hockey Association Regular Executive Meeting
September 2, 2003 Stony Plain Community Center
In attendance: Darwin Bozek, Malcolm Berndt, Rick Simpson, Graeme Dawes, Stewart Fuhr, Craig Gordon, Eric Davidge, Jim Philpott, Andy Robertson, Rosetta Taylor, Keith Taylor, Wally Dubchak, Kim Stefura, Lisa Miller, Brad Whalen, Angie Baron, Laura Kulak, Jody Stroh, Karen Menzies, Ron Bjornstad.
1. Call to Order @ 7:05 pm
2. Adoption of Agenda
3. Adoption of August 12 Minutes
Ron Bjornstad moved to adopt. Seconded by Wally Dubchak Carried
4. 2003/04 Executive Positions
• Referee Scheduler – Vacant • Need to call people who wish to assist as per registration sheets • Craig Gordon moved to have Karen Menzies take over the position of Secretary with full executive powers until Margo Lovrod returns. Seconded by Eric Davidge. Carried VP of Operations Freida Lembicz needs commitment from all members to fulfill tasks assigned. Duties for each position need to be articulated for the next meeting.
5. Housekeeping
• Rosetta will refund Robert Doherty • Angie will look after Concession Agreement before next meeting • 2003-04 Audit is being looked after by Mark and the Budget Committee is made up of Mark, Graeme, Rosetta, Freida, and Darwin. • Ice issues – Craig is showing that we used ice but did not budget for the ice. We need to have a USER PAY system for extra ice time as we cannot add the cushion into the budget as all players would be paying for only a select group of teams to be using extra ice time. • Draft Midget Agreement is a 1 year working agreement – Spruce Grove will not be releasing AAA players but Stony Plain will -do not order sheets, cards for any Midget levels -our players were not contacted as to the try-out schedule for Midget AAA • Fall Meeting in Sangudo – Freida and Rosetta will attend • Website Development – Dave Schmaus will develop the website as our budget does not allow for us to contract Brant Management to assist. Darwin will inform them of the decision. Website could include such items as referee confirmation, ice schedules, try-out schedules, etc.
6. Budget – Committee needs to convene Jim Philpott moved that Budget Committee will meet prior to Sept. 14 Brad seconded Carried. 7. Ice Scheduling – current schedule is satisfactory, each Director has been assigned blocks of ice time and will be moving teams around within their blocks 8. Equipment Report – Rick Simpson • Pucks – 1000 $1.46 for 2 color/ $.80 for black • Puck bags/First Aid Kit (built in) - $19.60 each • Jersey Bags - $21.00 each • Pinneys – with #’s - $11.90 each adult/100, $11.55 each youth/100 • 5 Youth Body Armours and 5 Junior Body Armours are $134.00 each
Rick will prepare list of needed equipment to be approved by Budget Committee Malcolm suggested that Directors have a Supply Bag containing Jerseys/Pinneys, Pucks. Rick will prepare all bags for Sunday, Sept. 7.
9. Casino/Bingo Report – Lana Wendt (not in attendance) • Angie Baron reported that Concession at Arena is now open and needs volunteers to assist until teams are formed. On Wednesday nights only do about $47.00 business, discussion to close Concession on Wednesday nights-report next mtg. • Bingo – do not pay for meals of volunteers as is against rules of Alberta Gaming Commission • Car Raffle is now complete and will be paying out money to SPMHA in near future • Within one month Andy will have report as per monies for Raffles
10. Ratification of Coaches • “AA” Bantam Coach and alternate ratified • “AA” Midget coach ratified, no alternate designated • Special Executive Meeting scheduled for Monday, Sept 8 at 6:30 pm at Arena to ratify other coaching positions. Graeme will alert Arena staff as to the meeting.
11. Categories/Structures/League Report • Initiation – 2 teams – currently 34 registered, can take up to 38 • Novice – 2 Tier 1 teams and 2 Tier 3 teams-currently 64 registered • Atom – 1 AA team, 1 A team and 3 House teams – currently 73 registered • PeeWee – 1 AA team, 1 A team, 2 House teams- currently 65 registered • Bantam – 1 AA team, 2 House teams – currently 59 registered • Midget – 2 A-1 teams, and 1 A-2 team – currently 50 registered • Try-outs – Novice and Initiation – 1 free skate followed by evaluations Atom – 2 free skates followed by evaluations
12. Player/Coach Development Report – Malcolm Berndt • Malcolm has finalized details with consultant from Hockey Canada to run coach/player clinic for 18 weeks • Malcolm indicated that player cost will be approx. $200.00 per player to be paid by participating players. • Sign-up for limited number of spots will be on a first-come, first-served basis • Handout passed out with further details • Angie moved that Executive support this initiative, Seconded by Ron. Carried • Goalie Clinic will be held 2 times/month with Spruce Grove • In the Net will run the clinics • Will be a user pay system with some support • SG can get 2 ice slots per month • Would include 24 goalies per session • Eric Davidge moved that Malcolm continue to research this project. Keith seconded. Carried. • Coach Day Sept. 20 in Calgary – Free • Malcolm will check with SG re: sharing a bus to go to Calgary • Directors are to communicate this opportunity to their coaches • Sign-up to be placed in arena
13. Cash Calendars Report – Kim Stefura • Kim will submit necessary application to continue this fundraiser • Rosetta volunteered for the next draw
14. Coaches/Coordinators Meeting • Rosetta will be responsible to organize, submit any info. to her.
Next Meeting – October 14 at 7:00pm at Memorial Cafeteria
Keith moved to adjourn the meeting at 10:00 pm • Seconded by Angie.
Summary of Tasks designated for next meeting: • Rosetta will fax list of volunteers to Lisa to call for Referee Scheduler position • Zerox Machine Codes – who will assign? • Budget Committee will meet prior to Sept. 14/03 • Angie will report on Concession Agreement re: Wed. night closure and consequence for Volunteers not showing up • Sturgeon/Pembina Bond – Mark needs to report next Exec. Meeting • Craig Goebel must report if 5 Atom teams are viable re: ice time and Mark must report is they are viable re: Budget • Malcolm to check with SG re: Bus for Sept. 20 Coach Day and put Sign-up in Arena • Kim is to report next meeting as to regulations for draws on Cash Calendars • Rosetta will take responsibility for Coaches/Coordinators Meeting • Jody Stroh will develop a Newsletter for late September distribution STONY PLAIN MINOR HOCKEY ASSOCIATION
2004 ANNUAL GENERAL MEETING
Memorial Composite High School – Small Gym APRIL 14, 2004
7:00 PM
1. Call to Order at 7:10 PM
2. Delegations/Appointments
3. Adoption of Agenda • Add d) Other and strike b) Term of Executive • Wade Lewis moved to adopt the agenda as amended. Seconded by May Kappeler. Carried.
4. Adoption of Minutes, (April 16, 2003 AGM) • Amend to read: Novice Director- Stu Fuhr PeeWee Director-Craig Gordon • Danelle Cannard moved to adopt the minutes as amended. Curtis Smith seconded. Carried.
5. a) Financial Statements for 2002/2003-available if interested b) Financial Position for 2003/2004- • Marc Vermeulen submitted a report. Surplus of $18,000.00 and Casino will bring in approximately $20,000.00. Outstanding bills that remain to be paid. • $100.00 required today for registration. • Bruce Thurrot moved to accept the financial report as submitted. Seconded by Connie Meyer. Carried.
6. Reports (President & Age Category Directors) • President’s Message- Congratulations to all teams for a successful season and also to the individual award winners recognized at the annual Awards. Thanks to all the volunteers. • Season highlights included registrations remaining strong, new goalie body armour was purchased for younger divisions, a Coach/Player Development Program was implemented on Monday nights-thanks to all of the coaches who helped out. A goalie skills development program was also implemented by Armand Melanson and Malcolm Berndt. • We have a new corporate sponsor in McDonalds- Eric Thys-a 3 year deal for Initiation and Novice-$10,000.00 over the 3 years which will be used to buy new jerseys for 4 Novice and 3 Initiation teams. • Website Director- Dave Schmaus- RAMP Interactive, a communication and team management module will be up and running for the upcoming season. • There was a modest increase in fees this year. Affordability is the key. 85% of costs are ice fees. • 2 tournaments (PeeWee and Novice) were run this season-thanks to the committee, volunteers and Chris Slepanki. Reserve funds were generated. • Policy/Procedure Changes- Try-Out Policy Protocol and Coach Selection Process are now articulated and submitted to enhance procedures. • LOGO-new brand has been decided upon as a result of logo competition. Same colours, common name. • We had 3 separate disciplinary rulings • Upcoming initiatives- new jerseys for all categories (at least one new set for each age category) • -Women’s Ice Hockey Program development • -Ice Schedule Utilization-Stony Plain Arena usage issues will be addressed. • -Policy Development-work is needed in this area. • -Affordability-keep costs down • -League selection/team sizes • -maintain quality of SPMH Association • Thank you to all Executive Members. • Midget Report-Eric Davidge • Midget players signed SG cards to enable try-outs for AAA Timberwolves and experienced carding problems • Affiliation issue overlooked for Bantam kids to move up • Continuing to pursue a negotiated agreement with SGMHA and Yellowhead West. • Atom- no report • Bantam Report-as submitted by Andy Robertson • Novice Report-as submitted by Stu Fuhr • Initiation Report-as submitted by Ron Bjornstadt John Gilchrist moved to accept the reports as information. May Kappeler seconded. Carried.
7. Old Business-none
8. New Business
a) Organizational Structure • Motion: Executive voting privileges be extended to all members. Members can apply to be exempt from voting upon Executive approval. • Brenda MacTavish moved to accept the motion as read. Rob Rondeau seconded. Carried.
• VP Operations and Policy, President, Secretary, Treasurer-all 2 year terms. b) Constitutional Changes/General Operations • Motion: Executive members to receive a $50.00 rebate on the next year’s registration fee for one registration upon Executive approval. Approval will be dependent upon a performance appraisal. • This will require a constitutional amendment. A vote was taken to ascertain the direction of this motion. Proceed to make a constitutional change (70 in favor, 46 opposed-Carried) • Motion: SPMHA pay up to $1200.00 per year to hire a part- time bookkeeper to maintain consistency from year to year. This would involve data entry and monthly reports to the Executive. The bookkeeper cannot be an Executive Member. • Jay Woodmas moved to accept the motion as amended. Bruce Thurrot seconded. Carried. • Coach Selection Process/Rep Team Try-Out Protocol are not constitutional items. Dave Barrazol moved to accept these items as presented. Greg Rawluk seconded. Carried.
c) Other • Midget-pilot program to collaborate with SGMH and Yellowhead West to allow SP members to try-out for AAA Midget and to support AAA Midget status at Hockey Alberta. SGMHA did not step outside their boundaries, but there are some operational issues. There is an opportunity to keep the merger alive for AAA and REM league- a lot more tiers and teams. AA Midget REM team will be made up of 7 players from Stony and 7 from Spruce Grove. There will also be a 15 year old REM team. • Question- Has SPMH tried to get into the REM league? Can only get into REM league if you have a AAA team. • Question-LOGO costs?-getting new jerseys so we would have to brand them anyway. • Question-New Jerseys-will it go to tender? Yes.
9. Election of Officers • President – Graeme Dawes/Michelle Adolf-Graeme voted in. • Past President – Darwin Bozek • VP Operations – Grant Cammidge-acclamation • VP Policy/Procedures – John Gilchrist-acclamation • VP Programming - Danelle Cannard-acclamation • Treasurer – Marc Vermeulen-acclamation • Secretary – Karen Menzies-acclamation • Registrar – Germaine Thurrot-acclamation • Director Coach/Player Development – Cavin Fleet-acclamation • Midget Director - Eric Davidge/Ryan Rondeau-Eric voted in • Bantam Director - Jim Bibeau/Trent Brown-Jim voted in • PeeWee Director - Brent Miller-acclamation • Atom Director - Brad Whalen-acclamation • Novice Director - Stu Fuhr-acclamation • Initiation Director - Donna Erickson-acclamationi • Bingo - Lana Wendt-acclamation • Cash Calendar - Kim Stefura/Pam Geddes • Concession Director- Angie Baron-acclamation • Concession Scheduler - Jodi Stroh-acclamation • Equipment Director - Rick Simpson-acclamation • Ice Scheduler - Craig Goebel-acclamation • 16/60 League Director - Jeff Canard-acclamation • Central Cities League - Malcolm Berndt-acclamation • Referee in Chief - Hernan Iglesias-acclamation • Referee Scheduler - Kim McGillvray/Michelle Adolf-Kim Voted in • Special Events - Laura Kulak and Lisa Miller-acclamation • Tournament Director - Chris Slepanki-acclamation • Fundraising - Vacant • Policy and Website Development – Dave Schmaus-acclamation
10. Bingo Sign-Up
11. Adjournment Angie Baron moved to adjourn the meeting at 10:45 PM. Cindy Cust seconded. Carried.
12. Player Pre-Registration for 2003/2004
Next Executive Meeting: Tuesday, May 11 @ 7:00 PM – Memorial Composite High School Cafeteria.
Stony Plain Minor Hockey Association Regular Executive Meeting
Stony Plain Golf Course April 6, 2004- 7:00 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Marc Vermeulen, Jim Philpott, Craig Goebel, George Washburn, Karen Menzies, Rosetta Taylor, Rick Simpson, Ron Bjornstad, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Andy Robertson, Eric Davidge, Keith Taylor, Dave Schmaus, Laura Kulak, Laura Miller, Lori Robertson, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, Wally Dubchak. Absent: Jim Philpott, Rosetta Taylor, Lana Wendt, Rick Simpson
1. Call to Order 7:10 PM 2. Adoption of Agenda • Brent moved to adopt the agenda as amended. Andy seconded. Carried. 3. Adoption of March 9, 2004 Minutes. • Marc moved to adopt the Feb. 10 minutes. Keith seconded. Carried
4. Midget – Eric Davidge. • Presented concerns re: Midget Proposal with respect to Affiliations, try-out procedures, and coaching as Yellowhead West does not advocate parent coaches at the AAA level (however, parent coaches could be allowed at the REM AA and 15 year old levels).
• Eric moved that SPMH pursue a negotiated agreement with Yellowhead West and Spruce Grove Minor Hockey for the Midget AAA, REM AA and 15 year old league for the 2004-05 season. Grant seconded. Carried (9 in favor, 3 opposed). Possible items for negotiation might include Releases (could they be grandfathered in?), Registration (would our registration process be handled through them for these teams?).
5. Player selection/try-out policy recommendation (appendix A & B) • Graeme moved to accept the submitted Category Rep Team Selection Process. Eric seconded. Carried.
6. Coach Selection Policy/Protocol recommendation • Eric moved to accept the submitted Coach Selection Process as amended. Keith seconded. Carried.
7. Criminal Records Check- completed in Coach Selection Policy Recommendation
8. Close out Bantam Raffle • Marc will submit ice bill and raffle monies will be closed out. • Hockey Alberta will be sending cheque to reimburse for videos purchased. Malcolm received e-mail confirming reimbursement.
9. Novice Tiering for the 16/60 League – recommendation – Stu Fuhr • Lots of feedback received from parents. 16/60 League will hopefully clean up the re- tiering process. Will present for consideration a 3 goal rule. • Stu moved that we continue our present Novice tiering (2 Tier 1 and 2 Tier 3) and pursue discussions at the 16/60 League level to address re-tiering process and 3 goal rule. Brent seconded. Carried.
10. Executive Positions – Darwin • Dave moved that Publicity and Website Development be combined to one position. Karen seconded. Carried. • President – Vacant • Past President – Darwin Bozek • VP Operations – Grant Cammidge • VP Policy/Procedures – Vacant • Treasurer – Marc Vermeulen • Secretary – Karen Menzies • Registrar – Vacant • Director Coach/Player Development – Vacant • Midget Director - Eric Davidge • Bantam Director - Vacant • PeeWee Director - Brent Miller • Atom Director - Brad Whalen • Novice Director - Stu Fuhr • Initiation Director - Ron Bjornstad • Bingo - Lana Wendt • Cash Calendar - Kim Stefura/Pam Geddes • Concession Director- Angie Baron • Concession Scheduler - Jodi Stroh • Equipment Director - Rick Simpson • Ice Scheduler - Craig Goebel • 16/60 League Director - Vacant • Central Cities League - Vacant • Referee in Chief - Vacant • Referee Scheduler - Kim McGillvray • Special Events - Laura Kulak and Lisa Miller • Tournament Director - Chris Slepanki • Fundraising - Vacant • Publicity and Website Development – Dave Schmaus
11. Concession – Angie Baron • Grant and Angie will work to develop a proposal for the Concession Operation Tender which will ask for detailed strategies and processes. Committee of 4 will be struck to go over tenders received. 12. Player/Coach Development • 2 proposals received. • Grant moved that we table this issue until the next regular executive meeting. Eric seconded. Carried.
13. Special Events – Laura Kulak • Laura will put an ad in the newspaper thanking the Memorial Award sponsors. • Next event is the Year End for the Executive.
14. Report on RAMP Interactive – Dave Schmaus • Within one week the new site will be live. • Dave will investigate whether or not we should go with on-line registration and what is involved, including the costs.
15. AGM AGENDA Items: • AGM Agenda to include the following motions: • Voting extension to all members • Executive Fee Reduction ($50.00) • Financial Statements and Auditor’s Management Recommedations-copies will be available upon request at the meeting.
16. Hockey Alberta AGM – will be passed on to the incoming President 17. Novice Tournament – Chris is just finishing up – great success. 18. Bingo/Casino • Casino monies should come in the end of April or beginning of May • Balance in Bingo Account is $11,388.74. • Bingo sign-up sheets for summer will be available at the AGM 19. Registrar • Directors are to set up tables at AGM for registation – bring pens, stapler. 20. Midget Women • Yellowhead West will host an Alberta Major Midget League team (RAMHA
Ron moved to adjourn the meeting at 10:30. Keith seconded. Carried.
AGM on Wednesday, April 14 at 7:00 – Small Gym Memorial Comp.
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course Aug. 24, 2004- 6:00 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Laura Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Canard, Jeff Canard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Rick Simpson, Craig Goebel.
1. Summary of Action Items/Commitments: • John Gilchrist moved to accept the April 6, May 11, June 8 and July 7, 2004 minutes as submitted. Kim seconded. Carried.
• Concession tenders-Excellent tenders received. Committee recommendation- Angie moved to accept the tender submitted by Darlene Goebel as concession operator for this season with an option to extend this contract for an additional two years at the discretion of the SPMH Executive. John seconded. Carried.
• Rick Simpson submitted (in absentia) a list of equipment purchases required for this season with a list of providers (Mirror Image, United Cycle, Belvedere, Sign Cellar) and quotes. John moved that Rick should go with the low cost provider for soft goods and that he seek clarification from Belvedere and United Cycle as per availability and prices for hard goods. Stu seconded. Carried. Darwin moved that we advance monies to Rick to purchase needed items. Jodi seconded. Carried.
• Yellow Head West has requested that SPMH order a set of jerseys for REM 15 team (base rate) and they will pay for cresting, etc. (REM AA’s will use old SPMH jerseys that are recrested). Eric moved that SPMH pay base rate for 2 sets of jerseys for REM 15 year old team in Yellowhead West colors) subject to funding availability. Jeff seconded. Carried. • FEES-tabled subject to budget being finalized. Try-Out Fees- Stu moved that try-out fees be set at $30.00 to be collected at the registration for try-outs. Dave seconded. Carried. (Try-outs to include 2 free skates) • Cash Calendars-Kim moved that we continue cash calendar sales for the 2004-05 season. Frieda seconded. Carried (new Logo for Cash Calendar picture this year)
• Referee Coordinator- Hernan submitted request for $1750.00 budget for Referees. Darwin recommends that budget be taken to budget committee for perusal.
• PeeWee Tournament- Chris moved to offer a 3 day tournament for PeeWee Christmas Tournament subject to ice availability at the TLC. Kavin seconded. Carried.
2. Summary of Information Sharing:
• Midget Merger-next Thurs. meeting for SG & SP parents-handout to be provided. All 3 coaches for REM teams chosen Ad in Reporter for Confederation coaches for Midget levels. • Sponsorship-Graeme-$9900.00 committed to date(Parkland Travel, Starview, Co-Op, Remax, Boston Pizza, Main St. Financial, SP Legion, McDonald’s), 7-8 to still come on board. Decals will be displayed in supporter’s windows. Decals will be given to each director to give out with our website to encourage visits. • Treasurer Report-preliminary books indicate we are in fair shape at this point. Automated cheques will be generated by Darwin and then expenditures will be in the system immediately. • Fundraising – sale of boards- if have contacts call Graeme and he will send out a package. Graeme will supply list of possible contributors for Tournaments. • Registration numbers are as follows: Initiation 36 – 3 teams-5yrs of age as of Feb. 28 is lower limit as per constitution. Novice 60 – 4 teams-Novice I-2 teams, Novice II-2 teams Atom 66- AA, A, 3 B teams Pee Wee 46 paid- 67 listed-4 teams of 15 each Bantam 46 paid-54 listed-3 teams of 18 each Midget (Info from previous meeting - 49 waiting on 23) • Referee Report submitted by Hernan. Recommend referees for scrimmages at try- outs – 2- then require official game sheets • For Coaches Meeting- stress that 48 hours notice required to book refs. If might have a game on a Saturday, please book as easier to cancel than find referees at the last minute. • Coach/Player Development – Kavin – Checking Clinic Sept. 20 (2 ice times) Goal in the Net-still working with SGMH- we will supply 2 ice slots 2 times per month and SGMH to commit other half- cost $7500.00 (48 kids max. at cost of $200.00/player) We will not be hosting any Coaching Clinics as Hockey Alberta has said No- Edmonton and St. Albert provide adequate clinics. • Cash Calendar- new application ready to go in. Will advertise winners in the Arena this year and on website-not in newspaper. McDonald’s will host draws this year. • League Report- Jeff – Sept 7 meeting- need final registration #’s by then.
Key Decision/Action Summary:
Investigate placing vending machines in Arena Angie Baron so products are available to public after hours of concession.
Update spreadsheet of equipment quotes with Mirror Rick Simpson Image prices.
Directors confirm registration lists for your age category. Contact Germaine by Sept 2/04.
Pinneys must be washed for try-outs. Rick Simpson
Investigate PeeWee league options and make decision. Malcolm Berndt
Re-Key SPMH Office in the Arena and supply all Grant Cammidge Exec. Members with new key.
Investigate budget implications of using the Stony Darwin Bozek Plain Golf Course as a meeting place for Exec. Meetings at a cost of $65.00.
Book SP Golf course for Sept. 14 meeting. Grant Cammidge.
How are Ice Slots designated? Craig Goebel for next meeting.
Next Meeting September 14, 7:00 PM @ Stony Plain Golf Course Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course December 8, 2004- 6:30 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Lisa Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Brad Whalen, Laura Kulak, Donna Erickson, Lisa Miller, Dave Schmaus, Chris Slepanki, Grant Cammidge, Craig Goebel, Rick Simpson, Malcolm Berndt, Hernan Iglesias, Jim Bibaud.
1. Summary of Action Items/Commitments: • Delegation: Northern Alberta In-Line Association- Laura Nichol-Stiksma-President Put a new in-line league together as of Aug. which will compete with the Northern Stars League. Recently affiliated with Hockey Alberta and Hockey Canada. Will offer a regular in-line schedule for U8 through to Adult as well as Thumbtack league for beginners. Will play out of the Tri-Leisure Centre. Would like to put up a display at our tournaments as a means of advertising an alternative program. Website is www.nailhockey.com
• Stu moved to adopt the agenda. Danille seconded. Carried. • Stu moved to adopt the November 17 minutes as amended ( Bantam Rep fees to read $85.00). Danille seconded. Carried. • Darwin moved to allow NAIL Association to set up displays at our tournaments. Kavin seconded. Carried.
• Financial Report- Darwin submitted an updated financial report. McDonald’s cheque received $5,000.00. Darwin will draft a written response to the submitted Auditor’s Draft Report.
• Bingo/Concession Credits: Darwin moved that barring constitutional by-laws, as to be investigated by John Gilchrist by Jan. 01, 2005, we allow bingo and concession credits to follow a player to another association. Money to be taken out of general revenues. Said credits are also transferable to another player within our association. Eric seconded. Carried.
• Bingo/Concession Credits for registration/bussing: Order of business for this year in the newly merged Midget program- Merged Midget teams must work a 1 week block in order to have access to Bingos for registration credits. These same teams must work 1 additional week to gain access to Bingos for bussing monies. No spares from SPMHA are to be used as they will NOT receive registration credits from SPMH. If outside spares are used to fill concession spots, the team responsible MUST arrange payment.
• Bantam - Eric moved that we pursue a restructuring of the Bantam age category to a more tiered league according to skill level. John seconded. Carried. Eric and Jim will investigate options. (Bantam is the only age category not tiered outside of AA- the two ‘B’ teams should be tiered.)
2. Summary of Information Sharing:
• Bingo Report – Lana Lana attended the annual meeting of Parkland Bingo Assoc. We will have 12-14 bingos next year. Lana will submit an application by the end of December. Lana has received travel budgets from: Midget REM 15-$5,500.00 Bantam AA - $2,600.00. • Initiation Report – no report • Novice Report – Stu – call from a move-in Novice player. Can still accept new players to our community. Novice I will not re-tier. • Atom Report – no report • Bantam Report – Jim absent - discussion Wabamum/Stony game played-there was a problem. Possible disciplinary action from Hockey Alberta. Greg R. will submit a written report. Sobey now carded at House level. Jerry Vanthuyne has stepped down as head coach of Bantam AA. 3 people now operating as co-coaches. Need one head coach for game sheets, etc.
• Midget Report – Eric Discussion of the movement of Bantam and Midget players from last year moving to the newly merged program for REM 15 and Midget AA as per concession credits. See Motion in Action Items/Commitments. • Referee Report – no report. • Coach/Player Development – Kavin Fleet Gold in the Net – Total fees $1925.00 13 players signed up. Enough monies in budget to cover all costs for running program. • League Report – Jeff Cannard submitted report. • New Business: Coach Clinic - $1300.00 coming in. $950.00 going out.
Key Decision/Action Summary:
Malcolm Please verify if PeeWee A will remain in CCHL Grant Deadline for Coach evaluations to be handed in? Atom-where are the evaluations? List of coaches – please send out to Kavin via e-mail. Graeme Look into Coach Planner Inservice for coaches to attend and learn to use the tool.
Meeting adjourned.
Next Meeting January 12 , 6:30 PM @ Stony Plain Golf Course Stony Plain Minor Hockey Association Regular Executive Meeting
February 10, 2004 Memorial Composite High School Cafeteria
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Marc Vermeulen, Jim Philpott, Craig Goebel, George Washburn, Karen Menzies, Rosetta Taylor, Rick Simpson, Brad Whalen, Ron Bjornstad, Stu Fuhr, Brent Miller, Malcolm Berndt, Andy Robertson, Eric Davidge, Keith Taylor, Dave Schmaus, Laura Kulak, Lisa Miller, Laurie Robertson, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, Wally Dubchak.
Absent: George Washburn, Chris Slepanki, Stu Fuhr, Rick Simpson, Lana Wendt, Keith Taylor, Dave Schmaus, Jim Philpott, Rosetta Taylor, Lisa Miller.
1. Call to Order @ 7:10 pm
2. Adoption of Agenda
3. Adoption of January 13, 2004 Regular Executive Meeting Minutes Andy moved to adopt the minutes. Brent seconded. Carried. • Invoice received from RAMP Interactive- launch March 1st - $1500.00 • Annual Fee is $4.00/player – August 1st first payment due and then quarterly installments.
4. Pee Wee Tournament/ Novice Tournament – Darwin Bozek • Novice tournament – 12 teams confirmed
5. AGM – Darwin Bozek • Must indicate any changes to the Constitution 30 days prior to meeting • Bantam Director will be vacant, Concession Scheduler may be vacant as well
Action Required: Karen to book Memorial Gym for Wednesday, April 14 at 7:00pm for AGM
Grant is to look after advertising in the newspaper, memo in coach boxes, poster in arena, and website.
Must put in information regarding registration: 5 post-dated cheques must be given to be payable on May 1st, June 1st, July 1st, August 1st, and Sept. 1st. Registrations received after July 1st will be subject to a $75.00 Late Fee.
6. Student Position – Darwin Bozek Have a student from U of A willing to do volunteer work for credits Need to make application for this volunteer Grant and Darwin will complete application.
7. Budget Update – Marc Vermeulen • Report submitted. • Question to Dave Schmaus- Will Network Solutions still require $300.00 per quarter? • Budget Committee Meeting should take place the first week of March.
8. Invoices – TLC- Darwin Bozek
Action Required: Marc V. will deal with 3 outstanding invoices Icetime – budgeted 77 hours – Marc will do an analysis of ice slots per team and report back next meeting.
9. Logo Contest – Jodi Stroh/ Special Events – Laura Kulak
• 4 logo submissions – Laura moved that all players who submitted a Logo be given a $10.00 gift certificate and a thank you letter signed by the President, Darwin Bozek. Jodi seconded. Carried. Action Required: Laura will purchase gift certificates and prepare letters.
• Wally moved that the top 2 submissions be professionally developed at a maximum cost of $100.00 for final vote at the next Executive Meeting. Grant seconded. Carried Action Required: Graeme will professionally enhance the top 2 Logo submissions.
• Year End Activities (banquet, etc) will have $4,000.00 to work with. • Notices will be handed out to coaches as per trophies, plaques for the Year End Banquet. (Laura)
10. Casino • Darwin moved that all Casino workers be granted a $75.00 fee reduction. Brent seconded. Opposed.
11. Coach/Player Development – Malcolm Berndt
• At AGM Malcolm will have pre-registration for upcoming clinics. • Malcolm will prepare a letter thanking the 10 coaches who came out consistently to assist with clinic. They will also receive a free CD. • Checking Clinic-have not yet heard back from Hockey Alberta • Malcolm will return videos to Hockey Alberta for a total rebate of $1353.55.
12. Recycled Rubber Invitation- Karen • Karen will return call with address for a possible free dinner invitation.
New Business: • Matt Sobie- hockey family- Sympathy Card will be purchased on behalf of Minor Hockey – Laurie Robertson. • Centennial Arena Society requires letter stating that SPMH Executive is in support of the Arena Expansion. Craig will write letter and Darwin will sign.
Items for Next Agenda: • Voting positions on Minor Hockey Executive to be discussed • Coach/Player Development – Registration @ AGM, Goalie Clinic, Report on this season’s clinics. • Ice Scheduling Analysis – Marc Vermeulen will report back • Midget Direction – Spruce Grove Amalgamation • Executive Positions- discuss a possible fee reduction for Executive Members • Auditor’s Management Recommendations- examine part-time bookkeeper for a max. of $100.00/mth. • Concessions Prices for next season • Policies- changes - Jim Philpott
Meeting was adjourned at 9:16.
Next Meeting: Tuesday, March 9 @ 7:00 pm Stony Plain Minor Hockey Association Regular Executive Meeting
January 13, 2004 Memorial Composite High School Cafeteria
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Marc Vermeulen, Jim Philpott, Craig Goebel, George Washburn, Karen Menzies, Rosetta Taylor, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Andy Robertson, Eric Davidge, Keith Taylor, Dave Schmaus, Laura Kulak, Lisa Miller, Lori Robertson, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, Wally Dubchak.
Absent: Graeme Dawes, Grant Cammidge, George Washburn, Rick Simpson, Brent Miller, Laura Kulak, Lisa Miller, Lori Robertson, Kim Stefura, Jodi Stroh.
1. Call to Order @ 7:10 pm
2. Adoption of Agenda
3. Adoption of December 9, 2003 Regular Executive Meeting Minutes Andy moved to adopt the minutes. Stu seconded. Carried.
4. Appointments/Delegations • Presentation by RAMP Interactive Website Design • A software program which would allow SPMH Website to function as an interactive website where information items could be viewed and where team administrators could have access to post things such as schedules, changes, etc. Other possibilities could include on-line registration, coach evaluations, travel permits. • Cost is a $1500.00 set up fee which would be followed by an on-going administration fee of $4.00 per player for the season. • An example of an interactive website developed by RAMP would be Grande Prairie Storm (www.gpstorm.com). • Dave moved that SPMH commit $1500.00 to get the site running and dedicate $4.00 per player to maintain the site in the 2004-05 season. Stu seconded. Carried.
5. Pee Wee Tournament/Novice Tournament – Chris Slepanki • Presented budget. One outstanding bill to be paid. Remaining monies (approx. $1,000.00) will be set aside for the 2004-05 Pee Wee Tournament. • Novice – 14 teams total • Entry fee is $500.00 • Chris moved that a $1,000.00 start-up fee be committed to the Novice Tournament scheduled at the end of March. Andy seconded. Carried. 6. 2004-05 Executive Positions – Darwin Bozek • positions of President and Registrar will be open for the up-coming season 7. AGM – Darwin Bozek • Any changes or motions to change the constitution need to be ratified at the next AGM 8. Student Placement – Darwin Bozek • Barb Potter has a U of A Recreation student- not possible to have a full-time position but there could be a number of volunteer hours devoted to SPMH. Barb will continue to look into this. Members please submit to Darwin a list of possible jobs that could be done by this volunteer. 9. Treasurer Update • 2 page budget report submitted to the Executive. • Andy moved that Marc convene a meeting of the Budget Committee to resolve the shortfall in Registration Monies and report back to the Executive no later that January 30, 2004. Brad seconded. Carried • Closure on the 2003-04 General Audit needs to be forthcoming. • Marc please report on the difference in fees between Midget ‘AA’ and ‘A1’ team. 10. Bantam ‘AA’ issue is resolved 11. Policies/Bylaws – Jim Philpott • New Code of Conduct will be sent out via e-mail this week and Jim would like a response within the week. 12. Casino/Bingo – Lana Wendt • All 26 positions are filled. Executive members and/or spouses have filled 10 of the 26 positions. 13. Special Events • Logo Submissions – only 2 received. Next Executive Meeting the submissions will be reviewed and suggestions for further direction will be solicited.
New Business: • Bantam training videos and manuals will be returned to Hockey Alberta within the week. • Checking Clinic – Hockey Alberta Committee is looking at offering a clinic which involves players, coaches and parents. There would be a charge for this pilot clinic. Malcolm will continue to look into this and bring more information next meeting. • Centennial Arena Lobby Expansion Committee- need a rep from SPMH – Craig Goebel will attend the next meeting on Wed., Jan. 21 at the Town Office. • Letter received from the Town for the Stony Plain Mural Committee- seeking a rep from SPMH as looking at a sports theme. Karen Menzies will respond to the letter prior to January 30.
Eric moved to adjourn the meeting at 9:29. Malcolm seconded. Carried
Next Meeting: Tuesday, February 10 @ 7:00 pm. Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Memorial Composite High School June 8, 2004- 7:00 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Marc Vermeulen, raig Goebel, Karen Menzies,, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Laura Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt,. John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrot,Jim Bibeau, Donna Erickson, Hernan Iglesias, Kavin Fleet. Absent: Grant Cammidge, Marc Vermeulen, Craig Goebel, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Dave Schmaus, Laura Kulak, Laura Miller, Kim Stefura, Kavin Fleet, Jeff Canard, Chris Slepanki.
1. Summary of Action Items/Commitments: • Midget Bussing Issue- Angie moved that we rescind the motion of March 9, 2004 and allow the Midget A1 team to use the team’s residual Bingo credits ($262.00) towards the cost of the bus to Barrhead. The remaining $273.00 to be paid out of team funds. Eric seconded. Carried. • Concession – proposal for Food and Beverage Operation at the Concession will be put out to tender-ad to be placed in the newspaper-bill to be paid by Marc. Karen is to place ad in the newspaper for 2 week period. Angie submitted a job description and detailed breakdown of Concession operation. Deadline for applications is June 30, 2004. • Graeme moved to accept the Proposal submitted for Concession Food and Beverage Operations. Danille seconded. Carried. • Committee to view submitted tenders will be comprised of Angie, Donna, Grant, John and Darwin. • Player Registration – Voting preference discussed was to not change Rule 3 regarding Affiliations-Jeff was not in attendance to report back. • Car Raffle- has all reporting to the AB Gaming Commission been closed off Marc????? • Bingos- Effective April 1st the Bingo Hall would no longer give chits to get food and drink. Do we want to give workers a set amount ($3, 5,10) to cover meal and drink? Lana moved that due to $75.00 registration credit being given to individual SPMH members, concession credit would no longer be provided when Bingo shifts are worked. To be effective June 8/04. Jodi seconded. Carried. • Signing Authority – Karen moved that signatures on all bank accounts (General, Concession, Bingo, etc.) be changed to Graeme Dawes, Marc Vermeulen, and John Gilchrist. To be effective July 1st, 2004. Danille seconded. Carried. • Coach Applications for 2004-05 Hockey Season - to be received by July 31st. Resumes to mailed to SPMH. Karen is to place ad in the newspaper. • Hiring of a Part-time Bookkeeper – 3 applications/resumes have been received to date. Graeme and a committee (Lana, Danille) will move to the interview stage. • Graeme moved that we table the motion that Executive Members receive a $50.00 rebate on the next year’s registration until spring 2005 when we will advertise a constitutional amendment prior to the 2005 AGM. Seconded by Karen. Carried.
2. Summary of Information Sharing:
• Update-Midget Merger Issue -Eric Davidge • Discussion focused on following up with the merger with Yellowhead West. Eric is waiting for an information sharing meeting and will keep us informed via e-mail. Two issues of importance are selection process and Bantam affiliation. • Atom 4on 4 Chrysler Challenge- Graeme reported that we will be a host for this event. • Meeting space for 2004-5-Graeme faxed request for meeting space the 2nd Tuesday of each month running from June ’04 to May’05. • Town of Stony Plain Invitation to !st Annual Regional Information and Registration Evening-received in mail. Discussion. Executive does not feel that SPMH needs to man a table at this event as our registration process will be complete. • Pristine Hockey Camp-has asked that we promote with our membership. Cannot comply due to privacy issues. • Ice Scheduling-currently being worked on. • Budget Committee –made up of Marc, Graeme, Germaine, Danille. • SGMH is moving towards a developing a full female program. Angie will gather and sort through information as it becomes available and report back to the Executive. • Coach Evaluations- feedback to coaches is sometimes problematic. Will summaries be available prior to coaching interviews? Grant?????
Key Decision/Action Summary: Gaming Commission/Car Raffle closed off? Marc Vermeulen Ad for submission of coach resumes by July 31st Karen Ad for tenders for Concession Karen Bookkeeper Interviews Graeme, Danille,Lana Signing Authority Changeover Marc Vermeulen Coach Evaluation Summaries Grant Cammidge McDonald’s Sponsorship for Equipment Rick Simpson Plan of Attack for next meeting Coach/Player Development Proposals Next Meeting
Next Meeting:
August –TBA Please watch your email.!!!!!!!! Stony Plain Minor Hockey Association Regular Executive Meeting
MCHS Cafeteria March 9, 2004- 7:00 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Marc Vermeulen, Jim Philpott, Craig Goebel, George Washburn, Karen Menzies, Rosetta Taylor, Rick Simpson, Ron Bjornstad, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Andy Robertson, Eric Davidge, Keith Taylor, Dave Schmaus, Laura Kulak, Laura Miller, Lori Robertson, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, Wally Dubchak. Absent: Marc Vermeulen, Jim Philpott, Rosetta Taylor, Andy Robertson, Laurie Robertson, Jim Philpott, Dave Schmaus, Laura Miller.
1. Call to Order 7:10 PM 2. Adoption of Agenda • Omit item # 7, 9, 10 and add Bingo, Bussing, Special Events • Brad moved to adopt the agenda as amended. Grant seconded. Carried. 3. Adoption of Feb. 10, 2004 Minutes. • Ron moved to adopt the Feb. 10 minutes. Graeme seconded. Carried
4. Midget – Eric Davidge. Presentation by Darren Myshak • Midget AAA team in Spruce Grove is not a member of the Alberta Midget Hockey League. They are a “AA” Association that takes affiliates and makes a “AAA” team. Spruce Grove does not release their players to try out for other Midget “AAA” teams in the AMHL. • Hockey Alberta now recognizes the “AAA” Midget team as a result of a 3rd level Appeal. As a result of this Appeal and the subsequent recognition, we can now have a Rural Edmonton Midget (REM) 15 year old team and a REM “AA” Midget team. • Spruce Grove will continue to host the Midget “AAA” team. • Stony Plain is being asked to host the Midget “AA” team with no imports-the team would be composed of 7 Spruce Grove players, 7 Stony Plain players, and the 15th player would be up to the discretion of the coach and could be selected from either community. • The REM 15 year old Midget team would be hosted by Yellowhead West at least for the initial years. Ratification of coaches and accountability would be sought from both Stony Plain Minor Hockey and Spruce Grove Minor Hockey Associations. This team would be based out of the TLC in Spruce Grove. Ice allocation would be through Spruce Grove Minor Hockey. All players for this team would sign Spruce Grove cards. • The REM 15 year old Midget team would allow imports and would be a developmental team for 15 year olds who would in most instances not be considered for the Midget “AA” or “AAA” teams-these teams would be for 16 years of age and up in recognition of their different developmental level both physically and emotionally. • Yellowhead West requires that Stony Plain Minor Hockey make a decision to support this proposed structure as quickly as possible. If Stony Plain does not host the Midget “AA” team the REM 15 year old team will not happen as Spruce Grove lacks adequate numbers. • If SPMH Association agrees to this new structure, we could no longer release our players to try out for any other AMHL teams. • If SPMH Association does not support this new structure our players would no longer be allowed to try out for the Midget “AAA” team in Spruce Grove.
5. Bantam – Darwin Bozek • Bantam AA will be in provincials in Medicine Hat and the team manager has requested that SPMH Association make a donation to the team to offset costs. • Darwin motioned that the Association give the Bantam “AA” team $150.00 to purchase pizza, in recognition of their accomplishments this season. Stu seconded. Carried.
6. Executive Positions – Darwin Bozek • Darwin moved that the executive voting privileges be extended to all members. Members can apply to be exempt from voting upon Executive approval. Ron seconded. Carried. • Grant moved that Executive members receive a $50.00 rebate on the next year’s registration fee for one child upon Executive approval. Approval will be dependent upon a performance appraisal. Stu seconded. Carried.
7. Auditor’s Management Recommendations – Graeme/Darwin • Marc must write a letter in response to the Auditor’s Recommendations/Report: • This letter needs to include the following items and motions: • The Mike Saunder’s donation should be put towards jerseys as per verbal input of family.
• Darwin moved that $1895.00 from previous tournament revenues be placed in a Tournament Account as seed money for future tournaments. Grant seconded. Carried.
• Darwin moved that any future tournament profits be placed into the Tournament Account and dedicated to any future tournaments. Grant seconded. Carried.
• Graeme moved that SPMHA pay up to $1200.00 per year to hire a part-time bookkeeper to maintain consistency from year to year. This would involve data entry and monthly reports to the Executive. Eric seconded. Carried.
• Final note: Marc please pay (ASAP) the Auditor bill $5400.00 less discount of $2900.00 for a final amount owing of $2500.00 plus GST.
8. Concession – Angie Baron • Discussion as per declining profits • Angie’s year end report should make recommendations as to any price increases as per market value. • Angie will prepare an advertisement and strike a committee for a new tender to run the concession in the upcoming season.
9. Novice Tournament – Chris Slepanki • All schedules, rules/regulations completed. Lots of donations received.
10. Player/Coach Development – Malcolm Berndt • Atom A and AA Division Central City Hockey League • Malcolm expressed concern regarding the structure of the league in that Sherwood Park and St. Albert, due to their size (numbers), dominate the league. He would like to see these teams either move to the Edmonton league or form 3 AA teams. Wally has an upcoming league meeting where these issues can be brought up. Malcolm and Wally will contact the other league directors to insure that they are represented at the upcoming meeting so a fair discussion can ensue.
• Clinics • Malcolm indicated that the Goalie Clinics were well received. • Malcolm, Darwin and Craig proposed a new model of Player Development which they would run and offer to our players. SPMHA would not subsidize this venture but would dedicate appropriate ice time. The program would run for 18 sessions at a cost of $250.00 per player. • Graeme moved that we accept proposals for Coach and/or Player Development Programs to be delivered over 18 weeks (Monday evenings) at 2 and ½ hours per week on ice. Proposals to be in for consideration as of March 24, 2004. Wally seconded. Carried
11. Initiation/Novice Program – Sponsorship – D. Bozek • New owner of the 3 McDonald’s Restaurants has offered to make a significant contribution to the Novice and Initiation levels. A proposal needs to be developed and presented.
12. Logo Submissions • The Bear with SPMH, swatting a puck, will be submitted to the Executive for voting via e-mail.
13. AGM Meeting Date • Karen will continue to attempt to get a venue for April 14th AGM. 14. Bussing Issues – Lana Wendt • 2 bills submitted from Midget A - one for a trip to Barrhead – no game played, and one for a different supplier of service. Stu moved that the Midget A team pay the bus bill for their mistaken trip to Barrhead. Brent seconded. Carried. • The second bill will be paid as submitted.
15. Special Events – Laura Kulak • April 3rd is the date for the end of the year Banquet – everything is on track. • Laura moved to ratify the following award winners: Initiation 1- Benton Hrywkiw – Most Sportsmanlike 2- Evan Tellier – MS 3- Graham Garford- MS Novice 1 – Chris Davidge – MS 2 – Tyler Iglesias – MS 3 – Megan Goebel – MS 4 – Derek Weatherbie – MS Atom 1 – Jordan Greenbank – MS 2 – Sean Kelly – MS 3 – Blaine Lewis – MS A – Tom Fuhr – MS AA- Aaron Letourneau – Outstanding Defense PeeWee 1 - Alan Sherren – MS 2 - Joel Sherstan – MS A - Matt Duncan – MS AA - Mike Robertson – Outstanding Defense Bantam 1 - Mark Schaffer – MS 1 - Kevin Delurey – Player Development 2 - Mitch Rawluk – MS 2 - Kyle Rollins – Most Dedicated Midget A1 - Jay Bartel – MS A2 - Brett Huculiak – MS AA - Jason Litviak – Outstanding Defense AA - Steven Barazzol – Rookie of the Year Junior Ref of the Year Marc Affeld Senior Ref of the Year Darcy Carter
House League Coach of the Year Bruce Thurrott Travelling Coach of the Year Kim McAdam Manager of the Year Ron Bjornstad 5 Year Service Award Craig Goebel Eric seconded. Carried.
Next Meeting: Will attempt to change date to April 6 @ 7:00pm to allow preparation for AGM.
• For next meeting Dave Schmaus please check the status of RAMP Interactive.
• AGM Agenda to include the following motions: • Voting extension to all members • Executive Fee Reduction • Financial Statements and Auditor’s Management Recommedations-copies will be available upon request at the meeting. • Others? Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course November 17, 2004- 6:30 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Laura Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Brad Whalen, Laura Kulak, Donna Erickson, Brent Miller, Laura Miller, Kavin Fleet, Germaine Thurrott, Jodi Stroh, Dave Schmaus.
1. Summary of Action Items/Commitments: • Jeff moved to adopt the agenda as amended (include Sturgeon-Pembina League update). Kim seconded. Carried. • Danille moved to adopt the October 19 minutes as amended ( correct spelling error on 3 names, add budget figures for tabled budget, add fee rates for each age category). Malcolm seconded. Carried. • Graeme followed up on Midget bussing issue. They have been told to work concessions prior to BINGO as per policy. All bussing invoices must be submitted to Lana for payment. • Delegation: Tanya from Hawkings, Epp, Dumont (Auditors) Frieda moved to accept the Auditor’s Draft Report as submitted. Chris seconded. Carried. A written response to the Auditor will be drafted. • Financial Report- Darwin presented Balance Sheet as of Nov. 17/04. Indicates $120,000 in Registration Fees – no idea of percentage collected thus far. Bingo credit not yet applied to Registration Fees. Frieda moved that we accept the tabled financial statement for November 17. Karen seconded. Carried. • Frieda moved that we accept the following Rep Fee Schedule: Atom A $60.00 Atom AA $70.00 PeeWee A $115.00 PeeWee AA $160.00 Bantam AA $185.00 Total Rep Fees to be collected: $7700.00 Lana seconded. Carried. • Germaine is to notify Directors of all outstanding fees and players will not be allowed on ice. • Chris moved that we purchase a generic tournament banner (cost to max. of $1,000.00). Kim seconded. Carried. • Affiliation- Directors to direct all coaches to the Affiliation Policy on the SPMH Website. Registrar to please share affiliations with team coach. • Coach/Player Development – Kavin moved via e-mail that we authorize the purchase of 4 Boston Pizza gift certificates ($20.00 each) for the 4 helpers in the PeeWee Checking Clinic. Kim seconded. Carried.
2. Summary of Information Sharing:
• $1000.00 grant is available at the Credit Union. Frieda will get application and have it filled out.
• Bingo Report – Lana Lana will notify coaches of need to work Bingo for out of town league games which require bussing (more than 1 hour away). Lana has only received bussing request from Bantam A. • Tournament Report – Chris Letter received from Hockey Alberta thanking Chris and Graeme for an excellent event (ATOM 4X4 Tournament). Hernan indicated that he will be submitting a letter to Hockey Alberta regarding the Atom 4X4 Festival as from a referee standpoint a lot of hours for free. Little direction given to refs. Ice needs to be cleaned more frequently. PeeWee Tournament – Chris moved that we accept the tabled projected PeeWee budget as amended. John seconded. Carried. • Hardship Issues – Graeme Graeme submitted a first draft of an application form for Fee Assistance. John Gilchrist will now investigate guidelines for granting Fee Assistance (eg. Edmonton Minor Hockey). • Initiation Report – Stu In other communities they are grouping kids by 1st and 2nd year players, should look at for next year. New jerseys received. • Novice Report – Stu – no report • Atom Report – no report- discussion of affiliations to PeeWee teams. • Bantam Report – Jim AA the injured player is currently going through try-outs/evaluation. November 20 a decision will be made. • Midget Report – Eric Stony Plain has 4 Midget teams. Things are going well. Referee Report – Hernan 3 man system @ Novice and Atom. Extra cost will be approx. $500.00 but no budget impact as was covered in Clinic in original budget allocation. • Coach/Player Evaluation – Grant Cammidge Grant submitted a draft evaluation form. Possible amendments discussed. Will bring another draft next meeting. • Team Pictures will be taken @ Sign Cellar East on Nov. 22, 23, 24.
Key Decision/Action Summary:
Kavin Submit to Frieda an updated budget forecast for Gold In the Net.
Meeting adjourned at 9:30 pm.
Next Meeting December 8 , 6:30 PM @ Stony Plain Golf Course Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course October 19, 2004- 6:00 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Laura Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Brad Whalen, Laura Kulak, Kim Stefura, Malcolm Berndt, Donna Erickson, Brent Miller, Rick Simpson, Laura Miller, Kavin Fleet.
1. Summary of Action Items/Commitments: • Stu moved to adopt the agenda as submitted. John seconded. Carried. • Craig moved to adopt the Sept. 14 minutes as submitted. Chris seconded. Carried. • Novice Report – Stu moved to ratify the following assistant coaches for the 2004-5 season: Novice 1 – Mardy Kulak, Curtis Smith, Marc Vermeulen, Brad Whalen Novice 2 – Brent Miller, John Gilchrist, Bobby Dicks Novice 3 – Casey Butz, Darwin Bozek, Brent Hrywkiw, Travis Soltys Novice 4 – Len Blackburn, Keith Hardy, Steve Owens, Bob Kessir Danille seconded. Carried. • Team Website Sponsorship – Dave Dave moved that the first $100 of team secured sponsorship of any team web site hosted on www.stonyplainminorhockey.com should go to the association to help cover web site costs. Any portion of a sponsorship over and above $100 can go directly to the team to help them finance their season. Sponsorships secured by SPMHA (as opposed to those secured by the team themselves) will go directly to the association. Frieda seconded. Carried. • Atom – Brad Brad moved to ratify the following Atom head coaches: Atom AA – Malcolm Berndt Atom A – Darwin Bozek Atom 1B – Greg Rawluk, Hernan Iglesias Atom 2B – Trent Sullivan Atom 3B – Dave Buchaski, Grant Cammidge Seconded by Eric. Carried. • Pee Wee - Graeme Graeme moved to ratify the following head coaches: Pee Wee A – Marc Kronewitt B – Terrance Prusak B – Dan Brown Brad seconded. Carried. • Iceslots – Directors please send new e-mail to all head coaches that every effort must be made to make the iceslots designated for their team. • Midget Report – Eric Eric moved that the following head coaches be ratified: Rick Cerelli - Tier 1 team. Randy Scheck - Tier 3 team. Tier 5 – Dave Buchaski, Keith Taylor, Wally Dubchak. Seconded by Germaine. Carried (1 against). Eric moved that we charge a minimum $50.00 administration fee for those players who cancel their registration for any reason other than medical. Fee is to be based on ice usage. To be effective the 2005-06 season. John seconded. Carried. • Software – Dave PDF files used on website have a monthly subscription charge of $15.00 for Adobe Acrobat. Dave moved that we purchase Adobe Acrobat ($300.00) software instead. Seconded by Hernan. Carried. • VP Policy – John Gilchrist John will work on developing policy with respect to interview process, player evaluation process. Frieda will assist. • Concession/Bingo Credit Carry-Over Jody moved that Concession and Bingo credits can only be carried over for a period of 2 years. This money is not refundable and/or transferable outside of SPMHA. Lana seconded. Carried. • Midget Issue – Eric Question – Do we allocate 18-20 bingo slots to the AA Midget team for bussing costs (approx $1500.00 value)? In past we have only used Bingo monies to pay for League bussing costs. Second letter received from REM 15 year old team requesting $3,000.00 for bussing costs. Table until we get further information. Graeme will follow-up.
• Financial report-Frieda/Darwin Committee met 2 weeks ago. Proposed budget submitted and tabled. Budgeted income of $234,700.00, expenses budgeted at $251,600, tabled budget shows a net loss of $16,900.00. Fees will be held at last year’s rate with no rebate: Initiation $265.00 Novice $460.00 Atom $535.00 PeeWee $650.00 Bantam $680.00 Midget $685.00 Midget fees collected ($685.00) will be turned over to SGMHA. We will bill them for ice and any pictures, equipment costs, etc. Frieda moved that we approve the proposed 04-05 budget as tabled. Grant seconded. Carried. Frieda moved that we approve the proposed fee rate as tabled in the budget for the 2004- 05 season. Chris seconded. Carried. Investments currently in GIC’s. Executive is in favor of shopping around for the best rate. Balance sheet as of October 18, 2004 tabled. Frieda moved that the tournament account be transferred to the Credit Union. One of President (Graeme Dawes), VP of Policy (John Gilchrist) , Treasurer (Frieda Lembicz), and Tournament Director (Chris Slepanki) to have signing authority. Seconded by Karen. Carried.
2. Summary of Information Sharing: • Concession – Angie - open 6 days/week, doing well thus far, some difficulty getting parents to work. Clarification that SPMHA has never allowed concession monies to follow the child to another minor hockey association. • Coaches Planner - Graeme Issued most passwords and e-mails Paying for 19 users There is an allocation for 2 midget coaches • Hardship Issues – Graeme Presently 1 Midget, 1 PeeWee, 1 Novice Nothing in our constitution Graeme suggest we set up a sub-committee which would take minutes, establish a separate bank account, applications could only be made in writing . List of guidelines would be set in place by the Executive, could have fundraising nights, donations, etc. for hardship account. Frieda will reexamine the minutes as believes there was something in earlier minutes. Graeme will bring a written proposal for next meeting for setting up a Benevolent Fund and Committee. • Midget Report – Eric 34 players at Federation. Federation has extra goalies, so Eric will check if some Edmonton goalies would be interested in playing out here. Tier 5- league starts Friday 2 Tier 5 teams and still looking for head coaches. Affiliation meeting still to be held for Junior B team REM 15 AA – up and running. All SPMH Midget fees will be sent to SGMHA. Problems: some refinement of evaluation process needed (eg. Length) SPMH presence at Yellowhead West meetings is needed. • Referee Report – Hernan – Referee Clinic Oct. 2 and 3 went extremely well. 22 first year refs. Referee development- a few senior officials will help. Darcy Carter will assist in this initiative (Shadow Program). Two supervisions per weekend is the goal. Code of Conduct- good idea to have parents sign again. Edson Sr. Reffing Clinic attended by Hernan and Darcy. Very good. Ref Clinic from October is still registering a profit, but will reimburse some officials during the season. • Bantam Report – Jim Bibaud 3 teams in place will make contact with Sobeys re: Spencer Affiliation procedure must be checked out with Hockey Alberta • Registration – Germaine Fees will be sent out this Thursday. November 15 is deadline for payment. Some people have worked off all of their fees and now have a credit. Those credits from concession should be carried forward to the 2005-06 season. Clarification- can work fees off through Bingo and Concession until a balance of $100.00 is remaining on fees. • Coach/Player Evaluation – Grant Cammidge Recommend that we change coach and asst. coach evaluations to an overall rating instead of 17 questions which load on an overall rating. 17 questions are still important feedback for the coaching staff, but too time consuming for Directors to tabulate on each evaluation received. Grant will re-work Evaluation Form for next meeting. Summary Reports from coach interviews required. Grant will make up a summary form for interviews. John Gilchrist will donate a lockable filing cabinet to house coach files. Letter submitted by P. Proft has been investigated and Grant will make conclusions known to Parie. • Fundraising – reminder that individual teams should not be using the name of SPMHA. Our Association name cannot be used for any event involving liquor. • Bingo Report – Lana Only 1 Bantam team has indicated trips needing bussing.
Key Decision/Action Summary:
Midget Bussing Issue requires follow-up to clarify bussing costs Graeme Summary form for interviews Grant New Coach Evaluation form Grant Lockable filing cabinet for Coach Evaluations Grant Clarification required re: hourly rate for Concession Angie Written proposal for Benevolent Fund and Committee Graeme
Germaine moved to adjourn the meeting at 9:20 pm. Karen seconded. Carried.
Next Meeting November 9, 6:30 PM @ Stony Plain Golf Course Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course Sept. 14, 2004- 7:00 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Laura Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Canard, Jeff Canard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Craig Goebel, Stu Fuhr, Brad Whalen, Jodi Stroh, Laura Kulak, Dave Schmaus, Kim Stefura, John Gilchrist.
1. Summary of Action Items/Commitments:
• Brent moved to adopt the agenda as submitted. Danille seconded. Carried. • Brent moved to adopt the August 24 minutes as submitted. Chris seconded. Carried. • Financial report-Frieda – Unaudited budget submitted. Need to have written proposals submitted before any expenditures are made. Concession payouts for the 2004-05 season will be at $4.50 per hour. Three year financial plan is required. Budget committee made up of Danille, Frieda, Darwin, Graeme will meet to draft a 3 year budget. Tournament account has been set up.
• Concession – Angie moved to increase hourly concession rate payout to workers from $3.80 to $4.50 per hour. Danille seconded. Carried. Angie has permission to sign a Concession Contract for 5 working days pending confirmation of the ice schedule.
• Pee Wee League Information - Malcolm Malcolm moved that we place our PeeWee AA team in Central Cities ‘A’ league pending confimation that the condition (that Stony Plain team be removed from the league after Christmas if they prove too competitive) be removed after the first year. Grant seconded. Carried. Malcolm moved that the PeeWee ‘A’ team be entered into the Sturgeon- Pembina ‘B’ league. Eric seconded. Carried. Ron Bjornstad has volunteered to act as League Governor for Atom’AA’.
• Letter submitted by parent of an Atom player. Grant Cammidge will investigate the concerns and report back at the next meeting.
• Initiation Report – Donna Erickson- 45 players, 3 teams of 15 each. 4 applications for head coaching positions. Donna moved that Brad Sankey be ratified as head coach. Kavin seconded. Carried. Donna moved that Allan Brent be ratified as head coach. Angie seconded. Carried. Donna moved that Bill Sommer be ratified as head coach. Malcolm seconded. Carried.
• Pee Wee Report – 60 kids- AA, A, B . Brent moved that Craig Goebel be ratified as the PeeWee ‘AA’ head coach. Eric seconded. Carried.
• Bantam Report – 53 registered- Jim moved that Gerry Vanthuyne be ratified as the Bantam AA head coach. Brent seconded. Carried. Jim moved that Barry McTavish be ratified as a Bantam B head coach. Brent seconded. Carried.
• Jim moved that Spencer Sobey be given an evaluation by the AA coach upon his return (fractured tibia), and in consultation with the Bantam Director, be placed on an appropriate team. Tabled until the next meeting pending information regarding carding of players.
• Midget Report – Federation League- 45 players (26 from SG) likely 4 teams which could cause potential problems with ice availability. REM teams have requested 2 practices per week. We cannot accommodate. As of Sept 11 REM AA at 18 players (8 from SP and 10 from SG). REM 15 year old team at 17 players (9 from SG and 8 from SP). SGMH has verbally agreed to pay ½ of REM 15 jersey costs.
• Eric moved that Keith Gabrielson be ratified as head coach of Tier 1 Federation team. Rick seconded. Carried.
• Hardship case at the Midget level. Eric moved that this player be considered a hardship case and that SPMH sponsor ½ of his registration fees ($387) if necessary. Rick seconded. Denied.
• Bingo – Hernan moved that in order to collect the full Bingo credit, all Bingo workers must work for the duration of the Bingo unless released by the Chairperson and/or Bingo Director. Angie seconded. Carried.
2. Summary of Information Sharing:
• Coach/Player Development – Kavin – Kavin recommends that registration begin to accommodate 24 goalies at a cost of $150.00 for SPMH members and $200.00 for all outside players. Two 1 hour ice slots per month (10 ice slots total). Ice costs to be offset by monies from Coach/Player Development Budget.
• Referee Report – Hernan – Referee Clinic will run Oct. 2 and 3. Cost of $40.00 per official as per newspaper ad. 10 out of town registrants. Once our officials referee 10 games they are refunded their $40.00 fee. • 16/60 League Report submitted by Jeff Canard – highlights include: Affiliates will only be allowed to play when there are 13 or less skaters. Affiliates will only be allowed to play in 1 game per playoff series. There will be no Novice games before 0830 Sat. or Sun. Bantam, PeeWee and Atom teams will be split North and South and then possibly retiered after the first 8 games. Novice I and III will be 1 division and then a possible re- tier after 8 games. No new teams. First game is set for Friday, Oct. 15 in Stony. • Late Registrations- accept as long as contact Directors to see if there is room on teams (teams are not officially full until 19 ) • Travel permits available on line- Germaine and Jodi Stroh will take care of these via e-mail requests. • All PeeWee head coaches must take a one hour checking clinic offered by Alberta Minor Hockey. • Jeff Canard will act as League Rep for Sturgeon-Pembina and also REM League.
• Sponsorship- Graeme – at $15,300.00 (includes $5,000.00 from MacDonalds and $1500.00 from the Legion) The board is working well.
Key Decision/Action Summary:
Coach/Manager Information Meeting to be set up Grant Cammidge
How are Ice Slots designated? Craig Goebel for next meeting.
Contact must be made with Mirror Image to indicate Rick Simpson Decision made. Need inventory list for October 19 meeting.
Eric moved to adjourn the meeting at 9:47 pm. Angie seconded. Carried.
Next Meeting October 19, 7:00 PM @ Stony Plain Golf Course STONY PLAIN MINOR HOCKEY ASSOCIATION
2005 ANNUAL GENERAL MEETING
Memorial Composite High School – Small Gym May 4, 2005 (Unadopted Minutes)
7:00 PM
1. Call to Order
2. No Delegations/Appointments
3. John Gilchrist moved to adopt the Agenda. Lisa Miller seconded. Carried.
4. Bev Svendsen moved to adopt the April 14, 2004 AGM Minutes. Tamara Turk seconded. Carried.
5. Reports – as submitted -(President & Age Category Directors) • President’s Message-as submitted. • Treasurer’s Report – Frieda Lembicz • Bingo Report – Lana Wendt • Initiation – no report • Novice Report – Stu Fuhr-as submitted • Atom Report - Brad Whalen-as submitted • Bantam Report - no report • PeeWee Report - Brent Miller-as submitted • Midget Report -Eric Davidge-as submitted • ACCHL & ECPWHL Report – Malcolm Berndt-as submitted • 16/60 & AMBHL Report – Jeff Cannard-as submitted • Tournament Report – Chris Slepanki-as submitted • Referee Report – Hernan Iglesias
6. Old Business: None
7. New Business:
a) Organizational Structure • John Gilchrist moved to add VP Programming and Director of Coach/Player Development to the Executive Organzational Structure. Bev Svendsen seconded. Carried. • VP Programming shall preside at all meetings of the association in the absence of the president and other vice-presidents. The duties of this person will be looking after the areas of operations as laid out in the organizational structure. • Director Of Player/Coach Development is to be charged with creating programs and initiatives to further the development of coaches and players for the betterment of SPMH. • John Gilchrist moved to formally introduce the organizational structure into the Constitution of SPMHA. Frieda seconded. Carried.
b) Constitutional Changes
John Gilchrist moved that all executive board members will be eligible to receive a $50.00 reduction in their hockey fees following their year of service (1 per voting position), providing that they have attended 80% of the meetings (special conditions may apply eg. Sickness). Retroactive to the 2004-05 season. Bev Svendsen seconded. Carried. (1 opposed.)
c) General Operations
• Players who choose to withdraw their registration from SPMHA after October 15th will be charged a $50.00 administration fee. This will not apply to withdrawals due to medical reasons or moving.
• NSF cheque charges to be levied at $25.00.
• It will now become mandatory for the family of each registrant to work 1 shift (4 to 5 hours) in the Concession for the 2005-06 season. At registration a $50.00 cheque must be provided and will be returned after the time slot has been worked. If the time slot is not worked, the cheque will be cashed and monies will be allocated to pay a replacement worker. Registration credit will no longer be given for this 1 shift.
• Try-outs for players injured and/or transferring in, who have missed the evaluations, will proceed as follows: Prior to the Carding date, a committee including a Vice-President and two other Category Directors with no vested interest, will assess the player’s performance. Input will also be solicited from coaches who may be involved. The committee will determine at which level the individual should play. This player will not misplace an existing player.
• Hardship Issues – SPMHA will only consider Hardship applications from those registrants who have completed an application to Kid Sport. If Kid Sport determines that there is genuine financial hardship, SPMHA will cover 50% of the balance of the fees not covered by Kid Sport. The maximum allocation per year will be $2000.00, to be distributed among all eligible applicants. All applications must be received by the Registrar prior to December 31st of the current season.
• All SPMH teams taking part in a tournament organized and hosted by SPMHA will be required to pay all entry fees up front. At the conclusion of the tournament, the entry fee, in whole or in part, will be returned to the teams from funds generated by the tournament.
• Registration Policy Proposed for the 2005-06 season: All registration fees must be paid no later than December 31st of the current hockey season. Post-dated cheques will be accepted up to and including December 31st, along with monthly payments, and special payment arrangements made with the Registrar. No payments will be accepted after this date.
Fees outstanding at the end of the hockey season will be carried over to the following year and these outstanding payments, along with the current year’s fees will need to be paid in cash or by bank draft prior to the player being allowed on the ice. Outstanding fees include NSF cheque(s). d) Concession – All registrants will be required to submit a $50.00 concession deposit which will be held until the mandatory concession shift has been worked. Once the shift has been worked, the cheque will be destroyed.
9. Election of Officers • President – Graeme Dawes • Past President – Darwin Bozek • VP Operations – Brad Whalen- acclamation • VP Policy/Procedures – John Gilchrist • VP Programming - Brent Miller - acclamation • Treasurer – Glenna Wagner - acclamation • Secretary – Karen Menzies • Registrar – Germaine Thurrot • Director Coach/Player Development – Bobby Dicks - acclamation • Midget Director - Eric Davidge • Bantam Director - Vacant • PeeWee Director - Grant Cammidge - acclamation • Atom Director - Alan Bartholomew - acclamation • Novice Director - Paul Newman - acclamation • Initiation Director - Kyle Hehn - acclamation • Bingo - Lana Wendt • Cash Calendar - Martine Mongeon - acclamation • Concession Director- Pat Zutz - acclamation • Concession Scheduler - Jodi Stroh • Equipment Director - Rick Simpson • Ice Scheduler - Craig Goebel • 16/60 League Director - Trent Brown - acclamation • ACCHL & ECPWHL Director - Ron Bjornstad – acclamation • Federation League Director - Jay Woodmass - acclamation • Referee in Chief - Vacant • Referee Scheduler - Danille Cannard - acclamation • Special Events - Laura Kulak /Lisa Miller • Tournament Director - Chris Slepanki/Connie Loree • Fundraising - Debbie Dahrouge - acclamation • Policy and Website Development – Corey Stefura – acclamation
John Gilchrist moved that all positions be so filled. Darlene Goebel seconded. Carried.
10. Bingo Sign-Up
11. Adjournment
12. Player Pre-Registration for 2005/2006 Season
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course April 13, 2005- 6:45 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Lisa Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Donna Erickson, Hernan Iglesias, Frieda Lembicz, Jim Bibeau, Connie Loree, Kavin Fleet, Lana Wendt.
1. Summary of Action Items/Commitments: • Grant moved to adopt the agenda. John seconded. Carried. • Germaine moved to delete the March 9, 2005 motion that each team going to provincial playoffs be given a $100.00 recognition credit from invoiced provincial fees. Brent seconded. Carried. • Jodi moved to accept the March 9 minutes as amended. Malcolm seconded. Carried • Vice-President Policy Report – John Gilchrist John proposes the following by-law and constitutional changes to be presented at the AGM. 1. All executive board members will be eligible to receive a $50.00 reduction in their hockey fees following their year of service (1 per voting position), providing that they have attended 80% of the meetings (special conditions may apply eg. Sickness). Retroactive to the 2004-05 season. 2. Players who choose to withdraw their registration from SPMHA after October 15 will be charged a $50.00 administration fee. This will not apply to withdrawals due to medical reasons or moving. 3. NSF cheque charges to be levied at $25.00. 4. It will now become mandatory for the family of each registrant to work 1 shift (4 to 5 hours) in the Concession for the 2005-06 season. At registration a $50.00 cheque must be provided and will be returned after the time slot has been worked. If the time slot is not worked, the cheque will be cashed and monies will be allocated to pay a replacement worker. Registration credit will no longer be given for this 1 shift. 5. Try-outs for players injured and/or transferring in, who have missed the evaluations, will proceed as follows: Prior to the Carding date, a committee including a Vice-President and two other Category Directors with no vested interest, will assess the player’s performance. Input will also be solicited from coaches who may be involved. The committee will determine at which level the individual should play. This player will not misplace an existing player. 6. Hardship Issues – SPMHA will only consider Hardship applications from those registrants who have completed an application to Kid Sport. If Kid Sport determines that there is genuine financial hardship, SPMHA will cover 50% of the balance of the fees not covered by Kid Sport. The maximum allocation per year will be $2000.00, to be distributed among all eligible applicants. All applications must be received by the Registrar prior to December 31st of the current season. 7. All SPMH teams taking part in a tournament organized and hosted by SPMHA will be required to pay all entry fees up front. At the conclusion of the tournament, the entry fee, in whole or in part, will be returned to the teams from funds generated by the tournament.
• Registrar Report-Germaine Registration Policy Proposed for the 2005-06 season: All registration fees must be paid no later than December 31st of the current hockey season. Post-dated cheques will be accepted up to and including December 31st, along with monthly payments, and special payment arrangements made with the Registrar. No payments will be accepted after this date. Fees outstanding at the end of the hockey season will be carried over to the following year and these outstanding payments, along with the current year’s fees will need to be paid in cash or by bank draft prior to the player being allowed on the ice. Outstanding fees include NSF cheque(s). • Concession – Angie moved to extend contract to Darlene Goebel for the 2005-06 and 2006-07 seasons. Germaine seconded. (Craig Goebel exited the room during this motion and discussion)
2. Summary of Information Sharing:
• Treasurer Report – Darwin. Budget is in good shape. Numbers will be available at the AGM. Concession-hourly rate has increased. • Bingo Report submitted. Bingo revenue from last year is $24,630.68 which includes July 2004-March 2005. • Special Events – Laura A large number expected for Annual Awards Banquet. All executive members asked to help out with the evening. • Tournament Report – Chris Skills Development camp went very well. Will do again. PeeWee teams have issued cheques to cover registration fees for Christmas tournament. Novice tournament made a profit. • Concession Report Concession hourly rate should be approximately $6.00 per hour for the 2004-05 season.
• Initiation Report – no report • Novice Report – Stu (Novice parents left room) Coach evaluations summaries complete. Novice suspension – went to Hockey Alberta. Coach has submitted a report – tabled. Record of suspension will be kept by Germaine. • Atom Report –Brad Year end report submitted to be presented at AGM. • PeeWee Report – Brent Year end report submitted for presentation at the AGM. • Bantam Report –no report • Midget Report – Eric Year end report submitted for presentation at the AGM.
• Referee Report – no report • Coach/Player Development – no report • League Report – Malcolm Year end report as submitted. Recommendation – source Edmonton Federation League for PeeWee A team. • 16/60 League Report – Jeff AMBHL report as submitted. 16/60 report to follow next Tuesday’s meeting. • AGM – May 4 at Memorial Gym. Please be there at 6:00 to help with set up. E-mail any outstanding reports to Karen by the end of April for printing for meeting.
New Business: • 50/50 Raffle very small take approx. $3100.00. • John moved to approve the purchase of provincial banners for the 4 provincial winners (1988 – Bantam B, 1989 – Midget A, 1992 – Bantam A, 2005 – Atom A) not to exceed $420.00. Brent seconded. Carried. (Banners to be hung from the roof)
Key Decision/Action Summary:
Graeme Please write a letter to Town of Stony Plain commenting upon cleanliness of rink, good staff, but express concern re: the heating system. Karen AGM agenda preparation.
Next Meeting AGM Wednesday, May 4 , 6:00 PM (Memorial Gym) Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek August 30, 2005- 6:00 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Neuman; Trent Brown; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter, Danille Cannard. Absent: Rick Simpson, Craig Goebel, Laura Kulak, Lana Wendt, Trent Brown, Alan Bartholomew, Jay Woodmass.
1. Review Agenda-Add to New Business: Try-Outs/Fees;16/60 Director; Road Runner 50/50;Concession;Tournaments;Equipment;Midget Report 2. John moved to adopt the agenda as amended. Brent seconded. Carried. 3. Glenna moved to adopt the June 8, 2005 minutes. Brent seconded. Carried. 4. Business Items
• Referee In Chief Darcy Carter Referee Clinic – Nov. 19 & 20, Stony Plain Golf Course Darwin moved to allow for dispensation of funds to run the Referee Clinic following last year’s format and budget guidelines. Brent seconded. Carried.
• Financial Report-Budget Glenna/Darwin A proposed budget will be tabled at the next Executive meeting. Budget Committee will be meeting in near future. Brad Whalen moved that we re-key the Minor Hockey office and get appropriate number of keys cut. John seconded. Carried.
• Registrar Report Germaine Final registration to take place at Arena as advertised Sept 6-9 7:00-8:00 PM. Numbers thus far: Initiation – 29; Novice – 41; Atom- 57; PeeWee-62; Bantam- 42. 239 registrants thus far. Anticipate 280. (last year 279) Zone 3 Meeting Sept. 11 Onoway. • Bingo Report – all is going well. Oct. 1/05 last Bingo for this year’s registration credit.
• Cash Calendar Martine Martine moved that SPMHA apply to participate in the Cash Calendar fundraiser for the 2005-06 season. Brent seconded. Carried.
• Federation League/Central Cities Ron for Jay Woodmass Getting PeeWee and Bantam teams into appropriate leagues. Will apply for PeeWee B team to move from Sturgeon-Pembina to Federation League for the 2006-07 season due to travel concerns. • Coach/Player Development Bobby Dicks Info/Motion Bobby moved that we not renew the Coach Planner On-Line Service for the 2005-06 season. Glenna seconded. Carried.
Bobby moved that we accept the Player/Coach Development Proposal for Novice/Atom & PeeWee/Bantam as tabled. Kyle seconded. Carried. Bobby moved that we accept the Player Checking Clinic with amendment to include Atom aged players with priority given to PeeWee registrants. Brad seconded. Carried. Player Development Program to involve Brian Keller (Saints) with 8 on-ice instruction periods for Nov/Atom and PeeWee/Bantam. Each ice session limited to 25 players, total of 50 players from Novice/Atom and PeeWee/Bantam. Player Checking Clinic available to PeeWee and Atom players. On-ice and off-ice instruction. • Coach Applications – a number have been received by Category Directors • Outstanding vacant positions from AGM – Bantam Director Graeme will fill in as Bantam Director, but need to find a volunteer quickly. Trent Brown has had to withdraw from his position 16/60 League Director. Ron Bjornstad will fill in for now. Again a volunteer is needed. • Try-Outs/Fees Kyle moved that try-out fees be set @ $50.00 (cash only) per player for the 2005-06 season. Brad seconded. Carried. Discussion that evaluators who volunteer their time will be treated to supper, etc up to a total of $25.00 per person. Referees will continue to be paid for scrimmage games as part of evaluation process. • RoadRunner Raffle Germaine moved that a registration credit of $75.00 be given to all workers for the 50/50 Raffle. Brad seconded. Carried. • Concession Darwin moved that the 2004-05 pay-out for registration credit be $7.50 per hour. Germaine seconded. Carried. • Tournament Chris Slepanki Chris moved that the outstanding 2004 PeeWee Christmas tournament loss be divided equally amongst players (from 2 PeeWee teams) and deducted from their $100.00 pre-registration fee and/or concession credits. Ron seconded. Carried. Chris moved that the 2005 Novice Tournament be held December 27-29 and the 2006 PeeWee Tournament be held March 24-27. Brent seconded. Carried. Atom 4 X 4 Tournament Dates – November 5th. $20.00 registration fee includes lunch and a complimentary jersey. • Midget Report Eric All teams carded except REM15, all progressing well
5. Action Items: • Darwin will e-mail specifics of Referee Clinic budget to Darcy and Danille. • Karen will place ad in Reporter to run for 3 weeks: Referees Needed (age 13 years and up) for 2005-06 season! Contact Darcy ([email protected]/914-6280) or Danille ([email protected]/818-5696). Clinic fees reimbursed after 10 games of paid service. Also ad for upcoming Checking Clinic. • Graeme to arrange a meeting with SGMHA President, Referee in Chief and Referee Scheduler to address issue of anticipated referee shortage. • Computer – Graeme will look at cost of replacing/updating the computer in the SPMHA Office for next meeting. • Brad Whalen to re-key minor hockey office. • Brad W. will call Director’s Meeting Tuesday, Sept. 6 @ 6:30 pm @ Arena Dressing Rm #3. • Equipment – Brad Whalen will establish set dates for equipment distribution and collection with Rick Simpson. • Germaine will e-mail list of registrants to Brad for each category. • Darwin to e-mail basic budget allocations to each area. Darwin to e-mail Bobby Dicks budget info. from last year for Gold in the Net.
Next Meeting : September 14, 6:30 PM Location- TBA
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station February 27th, 2005- 6:30 PM
Present: Graeme Dawes, Darwin Bozek, Grant Cammidge, Rick Simpson, Brent Miller, Eric Davidge, Chris Slepanki, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad;; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass,
Absent: Craig Goebel, Karen Menzies, Laura Kulak, Jodi Stroh, Lana Wendt, Bobby Dicks, Darcy Carter. Corey Stefura
1. Review Agenda 2. Brent moved to adopt the agenda. Seconded by Glenna. Carried. 3. Ron moved to adopt the Oct. 12, 2005 minutes. Seconded by Darwin. Carried. 4. Business Items
• Finances- Darwin had a Q & A session for finances, Federation question on how fees done, Budgeting for the 3 year plan is done on a bottom line costs for all teams then rep fees added, Darwin to talk to Rosetta.
• Registrar Report Germaine New registration policy see attached. Moved By Germaine seconded by John Carried
• VP operations- Coach evaluations are done reviews are being done between coaches and directors written reports will be done by directors and added to the coaches file. Which is kept in a locked file. RCMP Checks are in and not all coaches have done this. for next year coaches will not be permitted to be a coach unless their resume has this document with it or they have one on file.
• VP Programming- Player evaluations policy is being reviewed and pricing from outside sources are providing quotes. (NAIT, U of A & Saints). Referee evaluations, how arethey done are we keeping files and where. What do we provide for training for our referees on a on going bases? Brent will research this with Darcy and report back. NSF cheques will be Director to the parent for collection.
• Novice Report Paul Newman All good. Referee complaints, fees all collected
• Atom Report Alan Bartholomew All teams good. Good return on evaluations
• PeeWee Report Grant Cammidge All good. Pee Wee A won GOLD medal at the Alberta Winter Games. Calahoo issues have been dealt with by the league coach suspended 16/60
• Bantam Report Jay Woodmass Coach meetings to be done. Evaluations are good. Federation has stated they will need more rural ice during playoffs and that they want more ice to choose from for scheduling. Bantam A coach to have a review done Jay & John to work out this and report back.
• Midget Report Eric Davidge M.O.U. Document is with Raydon for review. This will give SPMHA a vote on the YWAC executive. and will be the working document for SGMHA/SPMHA/YWAC for the Midget and Rep programs.
• League Report Ron Bjornstad ACCHL may have a AA and A for the Pee Wee group next year. Calahoo issue 16/60 as per Pee Wee report dealt with.
• Concession Report Pat Zutz Pat to talk with Donna Smith from the town and report back on issues.
• Tournament Report Chris Slepanki Chris moved to accept the Novice Tournament budget as tabled. Seconded by Pat. Carried.
• Special Events Report Laura Kulak no report
• Bingo Report Lana no report
• Cash Calendar Martine Good Now up to date..
5. New Business: DRESS CODE- Coaches should lead by example and be dressed for the bench as they represent the association and their team.
New SPONORS- Hawkings Epp Dumont $2500.00 and Assinger Concrete $1000.00
Town had requested that we look at moving our office to room just before the washrooms. Vote was called 0 in favor 17 against (Darwin and Eric had been excused from meeting)
Action Items: Brent- to report on referees, player evaluations and coach evaluations/interviews Germaine- to e-mail the registration policy Pat- to report on discussions with Town Directors- to give the VP Operations written reports on coaches for files Jay & John- To report on Coach interview for Bantam A Raydon- To review the M.O.U.
Tabled Items for Next Meeting: Executive to advise if standing or departing their position
Brent Miller moved to adjourn the meeting 8.50pm. Germaine Thurrott seconded. Carried.
th Next Meeting: Wednesday, March 8 , 2006 @ 6:30PM(Chamber of Commerce). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course January 13, 2005- 6:30 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Lisa Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Laura Kulak, Donna Erickson, Lisa Miller, Dave Schmaus, Grant Cammidge, Craig Goebel, Rick Simpson, Malcolm Berndt, Jim Bibaud, Germaine Thurrott, Kavin Fleet, Eric Davidge, Kim Stefura, Jodi Stroh, Brent Miller.
1. Summary of Action Items/Commitments: • John moved to adopt the agenda. Stu seconded. Carried. • Lana moved to adopt the December 8 minutes. Stu seconded. Carried. • Financial Report- Darwin submitted an updated financial report. He is working with Lana to complete the reporting for the Gaming License and outstanding Car Raffle. Auditor’s fee is $2247.00 for 2003-04. Darwin tabled the final Auditor’s Report for 2003-04. Ice fees for Town will be increasing to $93.00/hour in January.
• VP Policy Report – John Gilchrist submitted proposals and received feedback for policy in the following areas: 1. $50.00 fee reduction for voting Executive members. 2. $50.00 administration charge to registrants who withdraw after Oct. 1. 3. Concession credits/shifts worked – tabled until next meeting. 4. Try-outs for injured players. 5. Hardship Cases. John will rework proposals and bring back to next meeting. • Coach Planner Inservice – Graeme will book a site with internet hookup (possibly TLC) on a Monday night.
• Bingo – Lana moved that we renew our Gaming License with the Alberta Liquor and Gaming Commission. Angie seconded. Carried.
• Tournaments- Chris moved that all coaches are responsible to fill tournament spots two months prior to date of tournament or Tournament Director will fill any outstanding slots. John seconded. Carried.
2. Summary of Information Sharing:
• Registrar Report – Graeme indicates that Germaine is working on all outstanding registrations. All but 3 teams are participating in Provincials. • Initiation Report – no report • Novice Report – Stu – 4 teams in Novice I. Very competitive and doing well. Not many coach evaluations received. • Atom Report – “AA” is in top of league. “A” is in the middle. B teams are in the middle of Tier III. Good response from coach evaluations in “AA” and “A”. Not much response from Tier III. • Bantam Report – Jim absent – discussion Eric working with Spruce Grove • Midget Report – Eric Midget “AA” – 2 players going to All Stars REM 15 is going well. • Referee Report – Hernan Things going well. Coach/Player Development – no report • League Report – Jeff Cannard Bantam “AA” is 4th in league. 16/60 running smoothly. • Tournament Report – Chris PeeWee Tournament lost $$. Tournament was not full as coaches did not take teams. Connie Loree will be assisting Chris with tournaments from now on. • New Business: A group is planning to submit a bid to host the Telus Cup for the Midget AAA level. Would like this to be a joint effort between Spruce Grove and Stony Plain Minor Hockey Associations. Graeme will investigate further. Provincials are 3 - 20 minute stop-time games. Key Decision/Action Summary: Graeme Will book Coach Planner Inservice for coaches to attend and learn to use the tool.
Meeting adjourned.
Next Meeting Wednesday, February 9 , 6:30 PM (hopefully at the Stony Plain Golf Course) Stony Plain Minor Hockey Association Regular Executive Meeting Agenda
Memorial Composite High School B-17 June 8, 2005- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Lisa Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Canard, Jeff Canard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz, Connie Loree. New Executive Members: Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Neuman; Trent Brown; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass. Absent: Darwin Bozek, Graeme Dawes, Grant Cammidge, Rick Simpson, Craig Goebel, Danille Cannard, Jeff Cannard, Dave Schmaus, Hernan Iglesias, Kim Stefura, Connie Loree, Jay Woodmass, Trent Brown.
1. Review Agenda 2. Ron moved to adopt the Agenda. Seconded by Germaine. Carried. 3. Brent moved to adopt the April 13, 2005 minutes. Brad seconded. Carried. 4. Business Items:
• John moved to have Glenna Wagner replace Frieda Lembicz as signing authority with Grame Dawes and John Gilchrist on General Account, Martine Mongeon to replace Kim Stefura with Graeme Dawes and John Gilchrist on Cash Calendar Account, and Pat Zutz to replace Angie Baron with Graeme Dawes and John Gilchrist on the Concession Account. Germaine seconded. Carried.
• Eric moved that we continue to work towards an amalgamated Midget program with SGMHA for the 2005/06 season with a request that the following recommendations be met: A) SPMHA President or Past President have voting representation with Yellowhead West Athletic Club. B) SPMHA hosted Midget teams (REM AA, REM 15, Federation) can utilize Bingos for Alberta Gaming Commission approved funding. C) SPMHA have voting representation at SGMHA meetings when Midget issues are to be discussed. Brent seconded. Carried. (All Stony Plain Midget players will register directly with SGMHA on June 25 and 26.)
• Lana moved that we make application to the Alberta Gaming Commission to run Cash Calendar for the 2005/06 season. Stu seconded. Carried. • Ice Scheduler and Referee Scheduler will be exempt from attending Executive Meetings for SPMHA.
5. Information Items:
• Introduction of new Executive Members John G. • Financial Report-Budget Frieda We are currently on budget. • VP Policy Report John Gilchrist Completing rewrites of Constitution and By-Laws to include updates. • Registrar Report Germaine 135 registered at the AGM. Germaine has done a mail out to all previous registrants. Deadline July 1, 2005. New registrants can register on-line @ www.stonyplainminorhockey.com.
• Bingo Report Lana As of October 26, 2005 it is a new Bingo season and bingo workers will no longer be linked to Concession shifts as all registrations for 2005/06 season will include the $50.00 deposit for Concession. • Call for Coaches Application deadline for all coaching applications to be July 31st, 2005. Criminal record checks must be included with all coaching application packages. Ad to be placed in the newspaper by Karen for a 2 week period (July 15-July22 Friday). • Outstanding vacant positions from AGM – Bantam Director/ Referee in Chief These positions will be advertised with the Call for Coaching Applications.
6. New Business: • Malcolm asked that next meeting we examine whether or not Ice Scheduler and Referee Scheduler be considered for honorariums due to the amount of time involved. Next meeting Craig and Kim will be asked to indicate time commitments/job description to better understand this issue. Also, Corey will ask RAMP Interactive to come to next meeting to discuss website issues and examine whether the website could make the jobs of Ice Scheduler and Referee Scheduler more manageable. • Coach/Player Development – Bobby Dicks, with the assistance of Malcolm and Stu, will put together a proposal for player development for the 2005/06 season. • Jodi Stroh and Rosetta Taylor will be helping out with Special Events this year.
ACTION ITEMS:
Graeme will write letter to SGMHA indicating motion with respect to Midget Merger.
Chris will work on new Tournament Proposal for next meeting.
Corey will ask RAMP to attend next meeting.
John will ask Craig and Kim to attend next meeting to discuss their roles.
Bobby will bring forth a Player Development proposal for next meeting.
Ron Bjornstad will discuss Federation league options with Jay Woodmass as concerns have been expressed by PeeWee parents as to travel involved in Sturgeon- Pembina league. Report back next meeting.
Bobby Dicks will pursue outside ice availability for Player Development program.
Karen will place newspaper ad for coaching applications, complete new Organizational Structure for website, e-mail Corey minutes for Feb, March, April for posting on website.
Next Meeting : Wednesday, July 6 @ 6:30 Location: TBA
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station November 9, 2005- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter. Absent: Graeme Dawes, Craig Goebel, Karen Menzies, Rick Simpson, Laura Kulak, Jodi Stroh, Lana Wendt, Germaine Thurrott, Glenna Wagner, Bobby Dicks, Debbie Dahrouge, Darcy Carter.
1. Review Agenda 2. Brent moved to adopt the agenda. Seconded by Corey Stefura. Carried. 3. Brent moved to adopt the Oct. 12, 2005 minutes. Seconded by Ron. Carried. 4. Business Items
• Delegation – Lisa Miller – Provincials- would like to host the PeeWee A Provincials on March 10-12, 2006- Jay Woodmass moved that we host the PeeWee A Provincials on March 10-12/06. Seconded by Corey. Carried. • Tabled for next meeting - need to incorporate Provincial Bid Host Requirements in manager’s package.
• New Appointment for VP Policy and Procedures – Raydon Frayne • John Gilchrist will assume responsibility of VP of Operations
• Initiation Report Kyle Hehn All teams good. Concerns re: website access.
• Novice Report Paul Newman All good. Added new players at Tier 3 level. • Atom Report Alan Bartholomew All teams good. Overage player moved to Novice. Clarify Affiliations. • PeeWee Report Grant Cammidge All good. • Bantam Report Jay Woodmass B and C teams working on affiliations. Travel Permit issue. Bantam Federation League is strict re: suspensions. Morinville complaint regarding Stony Plain parent during exhibitions game. A letter of apology to Morinville NOT accepted. Need to see written rejection by Morinville. Federation – Stony Plain Bantam team will probably move down to Tier 6/7 from Tier 5. • Midget Report Eric Davidge Concerns regarding SGMH/YWAC.
• League Report Ron Bjornstad ACCHL not happy with PeeWee A team as too strong. Sturgeon/Pembina wants commitment for next year. • Concession Report Pat Zutz no report • Tournament Report Chris Slepanki 135 players at Atom 4 on 4. Had to pay refs. Lost money. Estimate $1000.00 cost to be paid from tournament account. Budget will follow. Novice Tournament budget presented. Discussion as to what to do with profits. Jay moved to accept the Novice Tournament budget as tabled. Seconded by Martine. Carried. • Special Events Report Laura Kulak no report • Registrar Report Germaine no report • Bingo Report Lana no report • Cash Calendar Martine Calendars are being distributed with rules. 80/team. Due by Dec. 10/05.
• Policy Review no report • Budget Report Darwin Bozek 2004/05 year end audit completed. No significant queries. Potential budget pressure re: Provincials as $0 budgeted. Hardship issue potential pressure.
5. New Business: • Website- shopping for computer 3 quotes. Exec. Will approve purchase ASAP. FOIP need to have consent form. • Bussing – request from PeeWee B team for $2250 for bussing. Grant moved that league games involving more than 2 hours 1 way travel be eligible for up to $500.00 per trip to a maximum of $2000.00. To be eligible teams must have at least 4 trips involving more than 2 hours travel to qualify for this subsidy. Seconded by Brent Miller. Carried. (Bjornstad and Newman left room during vote.)
• Affiliations – Eric Davidge moved to rescind the earlier affiliation motion by Brad Whalen from Sept. 21/05 and revert to Hockey Alberta Affiliation Bylaws/Regulations for affiliations from any teams. Seconded by Brent Miller. Carried.
• Operations – need RCMP checks from coaches. Coach evaluations coming out soon. $50.00 fee reduction for Exec. Members. Karen must e-mail Germaine the attendance for last year’s meetings.
Action Items: Letter to Hockey Alberta to host PeeWee A Provincials Graeme – set up meeting between SPMH/SGMH/YWAC Chris – need budget for Atom 4 on 4 tournament. Germaine – inform KIDSPORT of SPMH Hardship program.
Tabled Items for Next Meeting: • Incorporate Provincial Bid Host Requirements in Manager’s Package • Morinville Complaint • Status of Jerseys
Corey Stefura moved to adjourn the meeting. Brent Miller seconded. Carried.
Next Meeting: Wednesday, December 14 , 2005 @ 6:30PM(Chamber of Commerce). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Memorial Composite High School October 12, 2005- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter; Danille Cannard. Absent: Jodi Stroh, Craig Goebel, Bobby Dicks, Pat Zutz, Chris Slepanki, Laura Kulak, Germaine Thurrott, Darcy Carter.
1. Review Agenda 2. Martine moved to adopt the agenda. Lana seconded. Carried 3. Danille moved to adopt the Sept. 21, 2005 minutes. Eric seconded. Carried. 4. Business Items
• Resignation of VP Operations – Brad Whalen. Would like to fill this position. Some interested parties, but Graeme must receive confirmation of their interest via e-mail or letter. John Gilchrist interested in the position and would resign as VP Policy with the hopes that we could access another volunteer for this position. Will await written confirmation of interest. • Budget Report Glenna/Darwin • Glenna moved that the following player fees be adopted for the 2005-06 season (via e-mail): Initiation - $278.00; Novice - $483.00; Atom - $561.75; PeeWee - $682.50; Bantam - $714.00. Martine seconded. Carried. • Glenna moved (via e-mail) that Darwin Bozek be offered a 3 year contract as SPMHA Bookkeeper at a yearly rate of $2400.00. Seconded by Brent Miller. Carried. • Darwin submitted a Draft 3 year (2004-07) budget proposal. Last year went over budget significantly in advertising. Danille moved to accept the 2005-06 budget as tabled. Ron seconded. Carried. • Initiation Report Kyle Hehn All is going well. 4 teams. 2 second year teams and 2 first year teams. • Novice Report Paul Newman 2 Tier 1 teams, 2 Tier 3 teams. No Tier 2 exists in the League currently playing in. Some misunderstanding by parents of this (16/60 League). Major backlog with Criminal Record Checks. Paul moved that we ratify Team 3 Coach Mike Rudinsky, Team 4 Coach David Stokes subject to receipt of Criminal Record Checks. Ron seconded. Carried. • Atom Report Alan Bartholomew 65 players – AA- 17; A-15;T1-16; T2-17. One player moved to Novice as had never skated. Must apply to Hockey Alberta for over-age player to skate as a Novice. League Gov. must say yes (16/60). Alan moved that we ratify Marshall Kronewitt as Team 1 and Bruce Thurrott as Team 2 House coaches subject to receipt of Criminal Record Checks. Cory seconded. Carried. • PeeWee Report Grant Cammidge 4 teams of 13 skaters and goalies. Moved up 1 goalie from ATOM to PeeWee House. Grant moved to ratify Ian Ross, Stu Fuhr, Trent Sullivan as PeeWee C coaches. Jay seconded. Carried.
• Bantam Report Jay Woodmass 3 teams , 46 players including 2 goalies from Spruce Grove MH. Jay moved that Ray Dufault and Murray Hennig be ratified as Bantam C and B coaches respectively subject to receipt of Criminal Record Checks. Rick seconded. Carried. Federation League starts Sunday-ALL PLAYERS WEAR MOUTHGUARDS INCL. GOALIE. !!!!!! • Midget Report Eric Davidge Midget AA has 19 players with 11 from Stony Plain and 8 from Spruce Grove. Federation teams have 59 skaters – 14 per team and 6 goalies. Tier 1 team 15 skaters. Tier 3 team still in try-outs, 2 young coaches. Cuts still to be made from Tier 3. SG Midget Tier 1 teams must get pictures in Stony Plain.
• League Report Ron Bjornstad AMBHL – 1 team, league has started. 16/60 League has 4 Novice teams, 2 Atom, 3 PeeWee, 1 Bantam. Starting league play. Central Cities League has Atom AA and A, PeeWee A. Sturgeon-Pembina has PeeWee B team.
Ron moved that we set a final registration date for returning players at September 5 with a week grace period for new registrants (excluding move-in players). This motion does not apply at the Initiation Level. Kyle seconded. Carried.
• Concession Report no report • Tournament Report no report • Special Events Report no report • Registrar Report no report
• Bingo Report Lana November 20/05 bussing bingos begin. Bussing only paid for league play more than 1 hour away and provincial games. Members cannot pay other members to work their Bingo. Against Alberta Gaming Commission.
• Cash Calendar Martine Calendars going to print on Monday – 2000.
• Policy Review Graeme recommends that we access Frieda Lembicz to assist in general review of policies for SPMHA.
5. New Business: • Coach/Player Evaluation Process Review- Bill Clow, Ron Bjornstad, Marshall Kronewitt and Brent Miller have formed a committee and will be meeting to put forth recommendations and draft policy in this area. • New Computer for the SPMH Office - Brent moved that we purchase a new computer for the Minor Hockey Office. Ron seconded. Carried. (3 against, 2 abstained, 11 approved). Corey will purchase computer within budget outlines. • Travel Teams- Sturgeon-Pembina- discussion of costs associated with the travel required in this league. Ron discussed finding some funding to assist with these travel costs. Will examine again next meeting. • Referee Issues- Danille – needs all team names, e-mail addresses/phone numbers of all team managers. When requesting Refs need team name, date, time, location and 72 HOURS NOTICE!!!!! DO NOT PAY REFS AT THE GAMES. NOV 19 & 20 REFEREE CLINIC. • Website Corey Passwords for all directors withheld until new website is up and running. By-Law link is not functioning. • Player requesting late entry to Rep team evaluation process at the ATOM level was denied. Policy was questioned. According to Rep Team Try-Out Protocol, players requesting late entry into evaluation process for Rep teams must have been registered as Stony Plain Minor Hockey Association players and secondly, must have been trying out elsewhere at a higher level. In the case in point, the player was not registered with SPMHA and was also not trying out at a higher level. The player in question was offered a spot on an Atom House team, this was not accepted. This process followed protocol in place for Rep Team Try-Out.
Meeting was adjourned at 9:25 PM.
Next Meeting: Wednesday, Nov. 9, 2005 @ 6:30PM at Dog Rump Creek Station in Stony Plain – Chamber of Commerce. Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Memorial Composite High School Sept. 21, 2005- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter, Danille Cannard. Absent: Kyle Hehn, Darcy Carter.
1. Review Agenda-Add special guest Marshall Kronewitt 2. Brent moved to adopt the agenda. Alan seconded. Carried. 3. Jody moved to adopt the August 30, 2005 minutes. Ron seconded. Carried. 4. Business Items
• Marshall Kronewitt, representing Atom house level, asked that we reconsider 5 Atom teams as house teams left with only 12 and 13 skaters. Concern that due to absences for various reasons, difficult to field a competitive team. Recommended 4 teams 17 skaters per team. • Concerns regarding Evaluation Process Darwin Bozek Criminal record checks must be required. Coach interview and selection process needs to follow protocol guidelines. Evaluation of players - every effort needs to be made to find non-biased evaluators, goalies need to be evaluated in a fair manner, and during evaluation scrimmages, every effort must be made to create equal teams so as to fairly evaluate all players. Coaches for rep teams should not be announced until evaluation process is complete and top 25 players are given to the named coach for final evaluation. Discussion. Grant moved that all parent concerns/complaints should follow the regular channels, with the coach being the first contact, followed by the Category Director, then VP Operations, and lastly the President. Lana seconded. Carried.
• Team size allocations- Hockey Alberta guidelines say maximum 19 players, minimum 12 • Chris moved that for the 2005-06 season the Atom category should consist of one A team, one B team, and two 16/60 teams. Germaine seconded. Carried. • Alan moved that the Atom teams should carry equal numbers of players for the 2005-06 season. Jay seconded. Carried (2 opposed). • Jay moved that for the 2005-06 season the PeeWee category should consist of 4 teams with team numbers to be determined by the Director. Eric seconded. Carried (3 opposed) • Glenna moved that we further investigate hiring outside evaluators for both coach interviews and player evaluations. Eric seconded. Carried. • Graeme reported that a Coach Development/Mentorship package from Hockey Alberta should be coming out shortly.
• Financial Report-Budget Glenna/Darwin No report. • Hockey Alberta Meeting Review/General Operations Graeme HA Report as submitted. Highlights include Co-Ed Policy-all girls be given their own room to change in; all Initiation coaches must have the Initiation course; outdoor rinks must have special event permit; any person under age of 18 on the ice must wear full equipment; PeeWee teams must have one coach on the bench who has completed the Checking Clinic; Coach list must be e-mailed to Lorie Silkie ASAP.
• Out of Zone travel permits – Glenna Wagner will handle Initiation, Novice, PeeWee; Bobbi Prue will handle Atom and Bantam. • Brad moved that affiliations for the 2005-06 season be within age category eg. AA to affiliate from A or house level (in succession). Brent seconded. Carried. • Coach/Manager package – need correct info. There will be a mandatory Coach/Manager Meetings. List of items will be compiled. • Coach Ratifications: Motion Brad moved that the following coaches be ratified pending receipt of appropriate Criminal Record Checks: Initiation Jeff Wildeboer Bill Sommer Colin Ewanchyshyn Bruce Bellerose Novice Grant Cammidge-Novice 1 John Gilchrist – Novice 1 Mike Rudnisky Dave Stokes Atom Kyle Hehn – A Derek Prue – B PeeWee Craig Goebel – A Malcolm Berndt – B Martine seconded. Carried (2 opposed).
• Bantam Report Jay Motion Jay moved that we appoint Lee Wilburn as the Bantam A coach for a period of 3 years subject to an Executive Performance Review at the end of each season. Bobby seconded. Carried (4 opposed).
• Equipment Policy Info Recommendation that no jerseys be released to individual players. Managers/Coaches should designate someone to take responsibility for team jerseys. • Equipment Report Rick Info Jerseys to be purchased for $38-39 each with cresting and numbers. 500 pucks, 12 goalie sticks, socks are ordered. # of pucks will be designated to each team. Rick reported that he did comparison pricing prior to purchase of aforementioned items. The Sign Cellar offered to give the same price as last year’s tender.
• Registrar Report Germaine Info Initiation – 51; Novice – 58; Atom – 67; PeeWee – 69; Bantam – 45. Players need to be carded by Oct. 8. All suspensions must come through Germaine. • Cash Calendar Martine Application for the 2005-06 season sent in.
• Coach/Player Development Bobby Dicks Info Pee Wee Checking Clinic will go with 30 registrants. Gold in the Net – 14 registrants, need 24. Player Development will go with Novice/Atom – 27 registrants; PeeWee/Bantam – 15 registrants. Initiation Coaching Level – Sunday, Sept 25. 11 registered. Checking Skills Coaching Clinic scheduled for October.
New Business: • Web Page Development New modules to be set up, registration, tournament module. Some problems with event scheduling, but working on this. All Directors need passwords. Need to arrange passwords earlier next year. • Special Events Laura Rosetta Taylor will assist Laura. Laura will look for a new photographer for this year. Would like pictures the 2nd week of October. Laura will look into purchasing another frame for team pictures in the lobby as would like to display 2 years. • Computer for Hockey Office – table for next meeting • Bantam Federation League must wear mouthguards.
5. Action Items: • Budget should be presented at the next meeting Darwin/Glenna • Coach/Manager packages and Meeting Graeme
John G. moved to adjourn at 10:10 PM. Germaine seconded. Carried.
Next Meeting : October 12, 6:30 PM Location- B17 Memorial Composite High School.
STONY PLAIN MINOR HOCKEY ASSOCIATION
2006 ANNUAL GENERAL MEETING
Forest Green School Gym April 19, 2006
6:00 PM
1. Call to Order
2. Delegations/Appointments
3. Adoption of Agenda
4. Adoption of May 04, 2005 AGM Minutes
5. Reports • President’s Message – Graeme Dawes • Treasurer’s Report – Glenna Wagner • Registrar Report – Germaine Thurrott • Initiation Report – Kyle Hehn • Novice Report – Paul Newman • Atom Report – Alan Bartholomew • Bantam Report – Jay Woodmass • PeeWee Report – Grant Cammidge • Midget Report -Eric Davidge • League Reports – Ron Bjornstad • ACCHL /16/60/ Federation/ Sturgeon-Pembina/AMBHL • Referee Report – Darcy Carter • Tournament Report – Chris Slepanki • Bingo Report – Lana Wendt • Concession Report- Pat Zutz • Cash Calendar Report – Martine Mongeon • Special Events – Laura Kulak • Equipment Report – Rick Simpson • Website Report – Corey Stefura
6. Old Business:
7. New Business: a)General Operations • VP Programming and Director of Coach/Player Development – Brent Miller • Player Evaluations/Coach Mentorship
8. Election of Officers • President – Graeme Dawes- Vote required • Past President – Darwin Bozek • VP Operations – John Gilchrist • VP Policy/Procedures – Raydon Frayne- Vote required • VP Programming/Director of Coach/Player Development - Brent Miller • Treasurer – Glenna Wagner • Secretary – Karen Menzies-Vote required • Registrar – Vacant • Director Coach/Player Development – Bobby Dicks • Midget Director - Vacant • Bantam Director - Vacant • PeeWee Director - Vacant • Atom Director - Alan Bartholomew • Novice Director - Paul Newman • Initiation Director - Kyle Hehn • Bingo - Lana Wendt • Cash Calendar - Martine Mongeon • Concession Director- Pat Zutz • Concession Scheduler - Vacant • Equipment Director - Rick Simpson • Ice Scheduler - Craig Goebel • League Director - Ron Bjornstad/Eric Davidge • Referee in Chief - Vacant • Referee Scheduler - Vacant • Special Events - Vacant • Tournament Director - Vacant • Fundraising - Debbie Dahrouge • Publicity and Website Development – Corey Stefura
9. Bingo Sign-Up
10. Draw for Free Registration for 2006-07 Season
11. Adjournment
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station April 5, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter, Raydon Frayne. Absent: Craig Goebel, Rick Simpson, John Gilchrist, Bobby Dicks, Darcy Carter, Raydon Frayne. 1. Review Agenda-New Business: Jersey Drop Off, Sept. Coaching Clinic 2. Adoption of Agenda-Brent moved to adopt the agenda. Eric seconded. Carried. 3. Adoption of March 8, 2006 minutes as amended (to correct: Grant Cammidge in attendance). Ron moved to adopt the March 8 minutes as amended. Jodi seconded. Carried. 4. Business Items: • Tournament Director Chris Pee Wee March Tournament had a profit. All went well. Discussion of direction for allocation of tournament profits. Recommend that we look at overall vision for the Association and allocate funds accordingly. Proposal for Future Tournaments as submitted.
Grant moved that the December Tournament Ice slots be dedicated to all Rep teams who wish to host a Christmas tournament as a team fundraiser. Jay seconded. 5 in favor. 13 against. Motion Defeated.
Chris moved that the December Tournament Ice Slot be dedicated to any SPMHA teams who wish to host a Christmas tournament as a team fundraiser. Applications for said tournament must be submitted to the Tournament Director by October 15 of that calendar year. In the case of multiple applications, a draw system will be employed. Brent seconded. 2 opposed. Carried.
Chris moved that both a Novice and PeeWee tournament take place in March, provided that appropriate ice is available. These tournaments would funtion as team fundraisers. Jodi seconded. 2 in favor. Motion Defeated. Recommendation: Strike a working committee to bring concise recommendations for the running of a PeeWee and/or Novice tournament in March. Committee to be composed of Glenna, Chris, Darwin, Corey, John Gilchrist, Debbie Dahrouge.
Some tournament monies have been dedicated to the purchase of smocks for tournament workers, a white board for the prize table, and 50/50 Aprons. Chris has placed the appropriate orders.
• Coach Mentorship Program Brent Miller Brent has investigated a program to develop coaches from Initiation to Bantam Levels. The program involves the appointment and training of 1 lead coach/mentor. This lead coach/mentor evaluates, provides feedback, and assists other coaches to improve their skill level in running practices, drills, games. Manuals, videos and training for this lead coach are available from Hockey Alberta. Executive indicated approval for further investigation of costs, implementation, etc. Brent will follow up with this.
• Treasurer’s Report Glenna As submitted. Financial statement as of April 3/06. Outstanding items are March ice bill, Year End Banquet, other invoices. Graeme will contact Hockey Alberta to question large increase in the fees they have levied.
• Novice Report Paul Newman To be submitted at AGM • Atom Report Alan Bartholomew To be submitted at AGM • PeeWee Report Grant Cammidge To be submitted at AGM • Bantam Report Jay Woodmass Bantam A Coach Year End Evaluation- 2 evaluations were conducted. December evaluation had 88% return rate and a 4.5/5 avg. March/06 evaluation had 100% return and 4.3/5 avg. Jay and John G. met and discussed evaluation- very positive. Recommendation is that Bantam level have more than 1 practice ice per week. Jay moved that based on the evaluation process, Lee Wilburn continue to act as head coach of the Bantam A team for the 2006-07 season. Glenna seconded. 2 against. Carried. Bantam Federation team to be refunded from SPMHA for reffing costs during play-offs.
• Midget Program/MOU Eric Davidge MOU as submitted is on hold. Changes are coming down for the Midget level and Elite hockey. Should hear details from Hockey Alberta and SGMHA by the end of April. Once this information is available, SPMHA will continue to work towards a Memorandum of Agreement. • League Report Eric/Ron Bjornstad AMBHL - Darwin will function as the new treasurer for the AMBHL. Lloydminister denied access so will continue with 9 teams. 24-32 game season. Aug. 29 ice scheduling meeting. Sept. 24/06 Coaches meeting to be hosted by SPMHA. Would like to look at possibility of hosting the AMBHL Ice Breaker Tournament Sept. 24/06. Federation League – no report Sturgeon-Pembina – Wants commitment by Sept. 15/06. Reffing a concern at last meeting. Central Cities- meeting is next week. Will propose that they accept our PeeWeeA and B teams. Hope to get approval next week. 16/60 League – meeting in next few weeks. • Bingo Report Lana Lana moved that SPMHA renew their Bingo License for the 2006-07 season. Glenna seconded. Carried. **** October bingos will be applied to the next season’s registration fees. All bingos worked prior to this date will be applied to the current year’s registration fees.
• Concession Report Pat Zutz Town of Stony Plain has not responded to our inquiries requesting information on any possible repairs or renovations to the concession in the Arena. Concession rental rates have been increased by the Town by $50.00/month as of January 1, 2006 (letter from Donna Smith/Town of Stony Plain submitted). Auditor’s recommendation of cash register poses problems without upgrades in the concession- eg. Power outlets, etc. Pat will continue to pursue concerns with the Town of Stony Plain.
• Registrar Report Germaine no report
• Cash Calendar Martine Deadlines/Pay-out procedures- Martine will be very specific in letter to teams next season. As well, she will attend Coach/Manager Meeting at the beginning of the season to stress the importance of deadlines and procedures.
• Special Events Report Laura 650 tickets sold to date. Critical that receive help from Executive members to run this function. Please sign up and complete shifts, clean tables, etc. through the evening.
• AGM preparation Graeme/Karen Have all year-end reports to be presented. Arrive for 5:30 table and chair set up. Agenda will come out next week for perusal. 5. New Business: • JERSEY AND EQUIPMENT DROP OFF – APRIL 14, 4:00-7:00 pm @ ARENA • ANNOUNCE AT YEAR END BANQUET!!! • Development I Coach Clinic could be offered here September 9/10. Malcolm Berndt is looking after this initiative. Recommendation from the Executive is that Malcolm move ahead with this. • Player Evaluation Process – have attempted to secure outside evaluators who will be paid to complete evaluation of players. Most higher level teams approached are busy with try-outs at this time. Stony Plain Eagles are willing to take this on and will submit a bid. Once bid has been received, will be presented to the Executive for final approval. Handbooks will be available to all directors outlining a consistent try-out procedure.
Next Meeting: AGM Wed., April 19 , 2006 @ 5:30PM(Forest Green School Gym). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station August 9, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner, Bobby Dicks, Kyle Hehn, Martine Mongeon, Pat Zutz, Ron Bjornstad, Cory Stefura, Paul Newman, Debbie Dahrouge, Alan Bartholomew, Jay Woodmass, Raydon Frayne, Sheryl Cammidge, Bill Sommer, Curtis Smith, Shane Miners, Kathy Karaba. Absent: Darwin Bozek, Craig Goebel, Rick Simpson, Germaine Thurrott, Bobby Dicks, Alan Bartholomew, Raydon Frayne, Cory Stefura, Debbie Dahrouge, Graeme Dawes, Karen Menzies 1. Review Agenda 2. Adoption of Agenda-Lana moved to adopt the agenda. Martine seconded. Carried. 3. Adoption of July 12, 2006 minutes. Brent moved to adopt the July 12 minutes. Ron seconded. Carried. Eric later noted the July minutes indicated he was in attendance and gave a re port when in fact he did not. 4. Business Items: • Treasurer’s Report – Glenna Wagner Application will be submitted for sale of Edmonton Oilers 50/50 tickets. No new budget requests have been received. • Concession Report – Pat Zutz Pat to contact John Allen of the T own of Stony Plain re status of arena improvements, specifically ice and concession.
• League Report – Ron Bjornstad Ron advised due to timing of season start up he will remain on Executive to end of Sept/06. PeeWee A to play in East Central league. Application to play in North Central League but not likely to occur this season (less travel). PeeWee B to play in Central Cities League (tiered division). Atom A and Atom B to play in Central Cities League (not tiered). Novice and Atom C and Bantam B to play in 16/60 League. Ron to attend Aug. 27/06 meeting re Central Cities – whether this league will take Bantam B to be confirmed. SPMHA leaving Sturgeon Pembina League for this season. Bantam A to play in Federation League or Central Cities League. Eric to attend East Central League meeting in Aug/06.
• AMBHL – Eric Davidge Schedules are in. Eric offered SPMHA to host Coach and Manager meeting in Aug/06. Glenna moved for SPMHA to host. Lana seconded. Carried.
• Evaluation Procedures Evaluation document amended by Karen and emailed discussed. Shane moved to pass evaluation document with amendments. Curtis seconded. Carried.
• Tournament Questions – Kathy Karaba Novice and PeeWee tournaments may both be in March with December ice left open. Atom 4 on 4 to be elsewhere – Glenna suggested was a 2 year term. Kathy to provide recommendation from Tournament Committee re excess tournament money at next meeting • Bingo Restructure – Lana Wendt Bingos for Oct 26/06, Nov. 11/06 and Dec 6/06 to be held for membership for 2007-2008 fees. Bingos in Jan, Feb and Mar/07 to be used towards bussing for teams. Glenna moved to adopt restructure. Curtis seconded. Carried.
• New Business Pat to check status of arena renovations Directors to meet with John in next 2 weeks to ensure enough coaches. Grant to place another referee ad. Grant to write letter to all 2006-2007 referees inviting them to Referee Clinic scheduled for Sep. 30 and Oct. 1/06.
Meeting adjourned at 8:40 pm.
Next Meeting: September 13, 2006 @ 6:30 PM
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station December 13, 2006- 6:30 PM
Members: Chris Slepanki , Eric Davidge, Lana Wendt, Glenna Wagner, Corey Stefura, Debbie Dahrouge; Shane Miners, Leanne Weiskopf, Brent Miller, John Gilchrist, Ron Bjornstad Absent: Graeme Dawes, Rick Simpson, Darwin Bozek, Kyle Hehn, Pat Zutz, Craig Goebel, Paul Newman, Rick Simpson, Brent Miller, Kyle Hehn, Raydon Frayne, Bobbi Prue Grant Cammidge, Craig Goebel, Raydon Frayne, Alan Bartholomew, Curtis Smith, Sheryl Cammidge, Kathy Karaba, Bill Sommer 1. Review Agenda 2. Adoption of Agenda – Brent moved, Eric seconded, carried. 3. Adoption of November 18, 2006 minutes. Eric Shane second. Carried 4. Business Items: • Police Checks John Gilchrist • Still missing some checks Directors to get
• Players, Unpaid registrations Leanne 215 players carded all registrations paid or arrangements made
• Bingo report Lana Casino May 9 & 10, 2007 can’t get volunteers for free 50/50 Oilers Still need volunteers don’t want to work for free Shane motioned to give a $50 credit to the volunteers that work the Casino and the 50/50 all in favor. Lana received a call from Midgets wanting a bussing for tournaments. Only league for everyone else. Spruce Grove has no restrictions on bussing and want to work a bingo this was agreed when the merger took place. Write up a protocol for next years season. Allow it for this year
• Treasurer Report Glenna No report available
• Concession Director Pat
No report
• Tournaments Kathy Chris for Kathy 2 Stony House and B volunteer meeting to be held in January. March 23,24 &25 • Cash Calendar (John)_ Martine Cheques have been handed out to teams.
• Midget Report (Eric) • Rep 15 team folded other teams are struggling but overall doing well Kyle
• Bantam Report Shane AA doing well 3rd in league B’s doing well winning all in 16/60
• Peewee Report Curtis AA coaches have resigned have new outside coaches that have coached before Jason Michaud and Darryl Troup. Curtis motioned to ratify these 2 coaches Glenna 2nd all in favor Kyle will now stay on the bench as an assistant A struggling House teams doing well
• Atom Report Alan Minor issues that are being worked on and take a look at next years tryouts.
• Initiation Bill Wanting to go in 4 tournaments have suggested that may be too many
• Novice (John) Paul 5 teams and teams are pretty weak
New Business: Glenna – Lots of talk about Amalgamating with Spruce Grove. Darwin wants to make sure if we are looking at doing this that we must be going into it with the same finances from both Hockey Associations. This is only in the talking stage could be 3-5 years down the road. John- Directors are to get together to work on evaluations for next year’s rep teams Corey- Provincials what is involved for Atoms to host. Not recommended with the Novice Tournament, Pee Wee Tournament and the Allan Cup Eric-Affiliations can we bring it up again next season on setting a standard Ron- Still lots of issues out there with parents. Can we look at doing a protocol to deal with the issues. Eric- We would like a report from PAC telling us what is going on at every one of their meetings.
Meeting adjourned 8:07pm Next Meeting: Wed., January 10, 2007 @ 6:30PM(Dog Rump Creek). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station January 11, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter, Raydon Frayne, Bobbi Prue. Absent: Graeme Dawes, Grant Cammidge, Craig Goebel, Kyle Hehn, Cory Stefura, Darcy Carter, Raydon Frayne.
1. Review Agenda 2. Glenna moved to adopt the Agenda as amended. Seconded by Eric. Carried. 3. Jodi moved to adopt the Nov. 9, 2005 minutes. Lana seconded. Carried. 4. Business Items
• Delegation – Darwin presented the Draft Year End Financial Statement June 30, 2005 and Manager’s Report on behalf of Hawkings, Epp, Dumont. Submitted. Manager’s Report recommends purchase of a cash register for the concession. The Draft statement will be presented at the AGM. • Ron moves to adopt the draft financial statement for June 30, 2005 as amended (Bingo payout/Concession payout) and Manager’s Report as submitted. Pat seconded. Carried. • Current financial statement as of January 10, 2006 submitted. • Sponsorship – need to insure that companies dedicating sponsorship must not submit bids and invoices for goods/services rendered with sponsorship dollars deducted. Bids must be submitted on par with other companies. A few companies still to commit their full sponsorship amount. • Pizza Party for Most Coach Evaluations Received by or before deadline - need Executive approval to go through with this as not a budgeted item. • Provincial Banners Purchase- was an authorized expenditure as per the April 13, 2005 Minutes.
• VP Operations John Gilchrist Coach Evaluations – only 2 teams have submitted a full set. Directors please ask coaches to submit evaluations. Goal is to build coaching files. Directors should share tabulated results with coaches and then coaches to asst. coaches. Criminal Record Checks – list of received CRC will be e-mailed out to Directors. Need to pursue the ones outstanding by the end of January.
• Novice Report Paul Newman No Report
• Atom Report Alan Bartholomew Concerns regarding Affiliations. Atom players on PeeWee team. Play very rough. Concern for safety of Atom players. Discussion. SPMHA has stipulated that a checking clinic is mandatory for any Atom players affiliating to the PeeWee level. Outside of this we leave safety concerns to parental discretion. John Gilchrist indicated that a Committee will be struck to draft Affiliation Protocol and will bring it back to the Executive. Thus far Alan Bartholomew, Jay Woodmass, John Gilchrist and possibly 2 to 3 parents. John G. will contact Kim Stefura to ask for parent volunteers for this committee.
• PeeWee Report Grant Cammidge No Report
• Bantam Report Jay Woodmass -One complaint regarding affiliations. It is the coach of the primary team who has the final decision as to whether or not to allow an affiliation. -Morinville complaint will leave as there was no official response from Morinville. Parent has written a letter of apology.
• Midget Report Eric Davidge Working via e-mail to draft a memorandum of agreement between SPMHA, SGMHA and Yellowhead West regarding Midget players. Had set deadline of January 14 for SPMHA and SGMHA to be actively involved with Yellowhead West, but to date nothing has happened. Midget AA team needs more support from Yellowhead West. • League Report Ron Bjornstad/Jay Woodmass -16/60 league is progressing fine. PeeWees have been retiered. -Central Cities – PeeWee A at top of league, very dominant. This will likely be an issue. Atom at middle of pack, Bantam ok as well -Sturgeon/Pembina- Pee Wee B team too strong for this league. -Federation League- need commitment by first Wed. in February for next year. Pee Wee there are 8 or 9 different tiers, and Bantam and Midget have good opportunities as well. The considerations for this league is short travel distance ( within Edmonton); 1 ½ hr. games; 22 games for League play, but cannot guarantee for next year as Edmonton will be short 2 ice surfaces; PeeWee play during the week; after 6 or 8 games there is a re-tiering; Minor Hockey Week Round Robin play; very strict regarding fighting; schedule changes often due to re-tiering; we must guarantee 11 ice slots for 22 games; teams pay for the referees. Bantam players in this league actually get less ice time than those playing in other leagues. -Question??? Do we keep our PeeWee teams there?? -other option – East Central PeeWee League ( Cold Lake, St. Paul, SG, Sherwood Park in a “AA” league. Deadline is likely end of February. -2nd PeeWee team – good option is Federation League as opposed to Sturgeon-Pembina.
Recommendation: Apply for 1 possibly 2 PeeWee teams to play in the Federation League for next year.
Zone Meeting -provincial games take precedence over league play -recommend the Association meets with each team going to provincials as there are checklists, etc that will need to be handed out. Jan 17/18 draws will be prepared. Atom and PeeWee will likely start to play Jan. 20.
Travel Permits – new fax # 817-2277
• Concession Report Pat Zutz Teams are filling up slots. $50.00 deposit seems to be working. Spare list is better due to better pay out. Feedback from workers is that they would like to receive more $ for working Eagles Games. Discussion – possibly more workers rather than more pay.
• Registrar Report Germaine Provincial cards will be sent out to all teams now. Must be in possession at all provincial games. All Affiliations are now done. -Cannot card anyone else now. All adults on the bench must be carded. -Majority of registration monies that are outstanding will now get a 2nd payment collected. -Germaine will put forth a proposal for fee collection for next year before stepping down from her position.
• Cash Calendar Martine No Report
• Status of Jerseys Rick All is fine
5. New Business: • First Aid for Coaches/Asst. Coaches- Discussion – Recommendation is that we pay for courses required by Hockey Alberta and we draw the line there.
• Graeme please respond to request for funding first-aid courses as per the above recommendation.
• Atom 4 X 4 Budet- submitted by Chris.
• Outside Ice – belief is that teams must pay the town for use of outside ice surfaces.
• Graeme- please confirm if we have blanket permits for Special Events (eg. Oilers Games) or do we need a travel permit??????
• Evaluation Committee – Meeting set up for next Tuesday, January 17/06.
• Darcy Carter- any concerns as to distribution of games to referees??????
Lana moved to adjourn. Jodi seconded. Carried.
Next Meeting: Wednesday, February 8 , 2006 @ 6:30PM(Chamber of Commerce). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station July 12, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Corey Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew, Raydon Frayne, Curtis Smith, Shane Miners, Sheryl Cammidge, Kathy Karaba, Leanne Weiskopf, Bill Sommer, Bobby Prue. Absent: Darwin Bozek, Grant Cammidge, Craig Goebel, Rick Simpson, Brent Miller, Eric Davidge, Lana Wendt, John Gilchrist, Bobby Dicks, Ron Bjornstad, Paul Newman, Raydon Frayne. 1. Review Agenda 2. Curtis moved to adopt the agenda. Germaine seconded. Carried. 3. Glenna moved to adopt the June 22, 2006 minutes. Sheryl seconded. Carried. 4. Business Items: • RAMP Interactive Marshall Kronewitt Referee Scheduler Demonstration Automates scheduling through web and e-mail system. Would be an add-on price of $1.00 per registered player. Can have a link on our website with a referee log-in site. Registration System Parents would go in and fill out registration on-line on the website. Credit card payment a possibility with a link directly to our bank account. Discussion: Germaine recommends that we wait one year to add in Registration component. Also Hockey Canada has a registration package free of charge so we need to further investigate this possibility. Germaine moved that we sign-on with RAMP Interactive for the Referee Scheduler for the 2006-07 season at an add-on cost of $1.00 per registered player. Curtis seconded. Carried.
**Corey recommends that we get Raydon to examine our contract with RAMP. **Glenna will check as to cost of RAMP services/year. • League Resignation of Ron Bjornstad is tabled at this time. Central Cities League has no VP or President. The league could be folded or 16/60 may take over. Hockey Alberta will be looking into this.
• Evaluation Process/Outside Evaluators Motion via e-mail: Martine moved that we contract the Stony Plain Eagles to carry out rep player evaluations for a 1 year pilot at a cost of $7,000.00 . Ron seconded. E-mail vote results: NO – 10 votes; YES – 6 votes; ABSTAIN – 2. Motion defeated.
Glenna moved that the proposed evaluation tabled by the committee stand with changes as noted: Atom and PeeWee 25 players to be given to each coach, 30 players at the Bantam level. Additional comments- delete. Maximum number of players on-ice during rep try-outs to be 30. If more than additional ice time will be scheduled.
Player Evaluation: 1. VP Operations and all directors meet prior to the evaluations and review the policy and procedures to ensure that everyone is understanding the process. 2. Printed policy and procedures are to be available on the night of the evaluations for all parents. 3. The director is to get 3 independent people who will be paid $100.00 to do the complete evaluation for the rep teams at that category. These people are to have no relationship with any players at this category. 4. Evaluators will be the same for the category for all nights/try-outs.
Martine seconded. Carried.
Sheryl moved to accept the Evaluation Policy in principle as submitted. Changes to be sent out via e-mail and approved. Curtis seconded. Carried.
5. New Business:
• Zone 3 Director has not been attending meetings, not responding to e-mails or calls. Germaine moved that we send a formal letter of concern to Hockey Alberta regarding the availability of the Zone 3 Director. Curtis seconded. Carried. Graeme will draft the letter and send out.
• Cash Calendar Martine moved that we make application to Alberta Gaming to sell cash calendars for the 2006-07 season. Sheryl seconded. Carried.
• Registration Some people have asked for a payment plan for registration fees up to December 31, 2006. Very few families in this situation. Will be up to the discretion of the Registrar and Assistant and President. Confidentiality clause will be drawn up by Raydon that these families will sign. Also a clause to deal with certain situations eg. NSF cheques could make this payment plan null and void.
Meeting adjourned at 8:07 pm.
Next Meeting: Wed., August 9th , 2006 @ 6:30PM(Dog Rump Creek). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station June 22, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Corey Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew, Curtis Smith, Shane Miners, Sheryl Cammidge, Kathy Karaba, Leanne Weiskopf, Raydon Frayne, Bobby Prue, Bill Sommer. Absent: Darwin Bozek, Grant Cammidge, Craig Goebel, Rick Simpson, Brent Miller, Lana Wendt, Bobby Prue, Bill Sommer. 1. Review Agenda 2. John moved to adopt the agenda. Martine seconded. Carried. 3. John moved to adopt the May 10, 2006 minutes. Ron seconded. Carried. 4. Business Items: • RAMP Interactive no show
• Request from Town re: Arena Glass Contribution Graeme Cost will be $9,250.00 each for three user groups: Flyers, Eagles, SPMHA. John moved that we contribute our portion of the cost to the Town of Stony Plain for the replacement of the Arena glass. Glenna seconded. Carried.
• Treasurer’s Report Glenna Only 1 request for Budget monies. Concession/stale dated cheques- 38 to be replaced, 16 reminder letters still not paid. These families will not be allowed to register for the 06-07 season until this outstanding balance is paid in full. • Concession Report Pat Zutz
Motion: Pat moved that the concession pay-out for the 2005-06 season be at $7.50 per hour. Seconded by Glenna. (e-mail vote) Carried. Pat will follow up on talk that the Town may have plans to expand concession.
• League Report Ron Bjornstad/Eric Davidge Confirmed in East Central PeeWee league for “A” team. Ron moved that for the PeeWee “B” team we request a 1 year leave of absence from Sturgeon/Pembina and register in Central Cities “A” league. Eric seconded. Carried. • Confirmed for the East Central PeeWee League for other PeeWee teams. Eric will follow up on Beaumont placing top 2 PeeWee teams into Federation League as a pilot project. AMBHL- request from Ft. McMurray, Cold Lake, Lloydminister, etc. as they would like to come and play each team in our league once. Members of this league do not have to travel to these communities. Eric will keep us posted.
• Evaluation Process/Outside Evaluators Ron Bjornstad Discussion of cost of using the Stony Plain Eagles as outside evaluators- bid in at $7,000.00. Would impact the cost of evaluating. Martine moved that we contract the Stony Plain Eagles Hockey team to carry out rep player evaluations for a 1 year pilot at a cost of $7,000.00. Ron seconded. Tabled until e-mail vote deadline Monday, June 26th.
• Cash Calendars Martine Letter to be sent out with registrations asking that a $100.00 cheque for Cash Calendars be paid up front with registration fees by each registrant. Monies from the sale of said calendars would then be kept by the seller, only ticket stubs would be turned in to the team cash calendar person for submission to Martine.
• Coaching Ads for summer/dates? Ad to be placed in Reporter by Karen. Deadline July 31. Criminal Record checks to be submitted by August 15. Also need to add call for Referees.
5. New Business:
• Parkland Athletic Club Kyle Hehn Elite Hockey- going well, ice booked, coaches in place. Did not succeed in getting into league so categorized as “AA+”. Midget players from Stony Plain can try out. Coaches for these elite teams are as follows: Bantam AAA – Dwayne Engelhardt; Midget 15- Kevin Labbe; Midget AA – Kevin Thibeault; Midget AA Female – Ken Kozak; Midget A Females – Al Mesures. Midget 15 will be categorized as AAA team and will be able to compete in provincials. • Hockey Alberta Meeting Graeme
AA+ does not get to cross over and play Midget AAA top teams. Many communities not happy. No use of stick outside of touching puck. This will be strictly enforced by referees. Goalie Rule Changes especially in regards to equipment to be implemented by 2009 (smaller pads, gloves). On-line registration web based package available at no charge from HA.
Meeting adjourned at 7:50 PM
Next Meeting: Wed., July 12 , 2006 @ 6:30PM(Dog Rump Creek).
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station March 8, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Corey Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter, Raydon Frayne. Absent: Brent Miller, Chris Slepanki, Martine Mongeon, Pat Zutz, Darcy Carter, Raydon Frayne, Bobby Dicks, Kyle Hehn, Corey Stefura, Debbie Dahrouge.
1. Review Agenda 2. Ron moved to adopt the Agenda. Eric seconded. Carried. 3. John Gilchrist moved to adopt the February 27, 2006 minutes as amended (Midget report – M15 and AAA Midget to read Midget and Rep program). Lana seconded. Carried. 4. Business Items
• Report on referees/coach/player evaluations and interviews Ron Bjornstad Committee made up of Ron, Brent, Marshall Kronewitt, Bill Clow submitted a draft Evaluation Process document. Executive members are to review and report any recommendations to Brent and/or Ron prior to April meeting.
• Report on Bantam A coach interview John Gilchrist/Jay Jay will meet with Lee Wilburn regarding coach evaluations and will report next meeting, April 5/06.
• Novice Report Paul Newman Evaluations will be discussed with coaches. • Atom Report Alan Bartholomew Coach evaluations being discussed with all coaches. • PeeWee Report Grant Cammidge no report
• Bantam Report Jay Woodmass Going through all coach evaluations. • Midget Report- meeting Eric Davidge Still working on Memorandum of Understanding (MOU) with Yellowhead West and SGMHA. • League Report Ron Bjornstad/Jay Woodmass Jay attended Edmonton Federation Meeting and they have declined our PeeWee application. PeeWee 1 and 2 are okay, but lower tiers they will not accept. Central Cities, looking at PeeWee AA. Bantam AA team could be in a league with Lloydminister and Ft. McMurray. No decision made as of yet. Bantam League Meeting to be held @ Ft. Sask. On April 2. Eric Davidge will go in Ron’s place. All League meetings are in April. • Concession Report Pat Zutz no report
• Report from Town of Stony Plain Pat Zutz no report
• Registrar Report Germaine no report
• Cash Calendar Concern expressed that some teams received their monies even though they did not hand in all materials or did not sell all calendars. Policy is needed to address deadline and pay out procedures. Monies and stubs should be in by a certain date! Follow-up: Martine could look at drafting a proposal for next meeting on April 5/06 • Tournament Coordinator Chris no report
• Special Events Report Laura April 8 Year End Banquet. Players and Coaches receive free admission, all other tickets are $8.00. 5:00pm Cocktails, 6:00 supper – catered, 7:00 Awards. Directors need to select a Manager, Coach and Rep Coach of the Year by March 15/06 for Awards. Will also recognize Provincials and Winter Games winners. Karen is to place ad in the newspaper for AGM and Year End Banquet. • AGM preparation Graeme/Karen Tentative date is Wednesday, April 12 at Memorial Gym 7:00 pm. Germaine moved that at the 2006 AGM each family in attendance can place their name in a draw to win a free registration for the 2006-07 season. Winners must be in attendance at the conclusion of the AGM to claim their prize. Graeme seconded. Carried. President, Director, League reports will be given orally and posted to website. Agenda and financial statements to be handed out. Open Positions for 2006-07 season: Registrar Midget Director Concession Scheduler Bantam Director Pee Wee Director Referee Scheduler Referee in Chief Tournament Director AMBHL and Federation League Director The following positions will require a vote to continue in the 2006-07 season: President VP Policy and Procedures Secretary
5. New Business:
No referees available for March 24-26 as are booked up with PeeWee tournament.
Meeting adjourned at 7:45 PM
Next Meeting: Wednesday, April 5 , 2006 @ 6:30PM(Chamber of Commerce). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station May 10, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Laura Kulak, Chris Slepanki, Jodi Stroh, Lana Wendt, John Gilchrist, Germaine Thurrott, Glenna Wagner; Bobby Dicks; Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Cory Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew; Jay Woodmass, Darcy Carter, Raydon Frayne. Absent: Darwin Bozek Grant Cammidge, Craig Goebel, Rick Simpson, Brent Miller, Laura Kulak, Chris Slepanki, Jodi Stroh, Germaine Thurrott, Bobby Dicks, Ron Bjornstad, Alan Bartholomew, Darcy Carter, Raydon Frayne. 1. Review Agenda 2. Adoption of Agenda-Eric moved to adopt the agenda. Paul seconded. Carried. 3. Adoption of April 5, 2006 minutes. Corey moved to adopt the April 5 minutes. Pat seconded. Carried. 4. Business Items: • Introduction of New Executive Members • Concession Report Pat Zutz No payout fee decided. Met with Town and concession will have minor repairs. Will be purchasing a cash register and microwave. The Town will update the fire suppression system as is out of date. Rental Fee increased to $650/month.
All cheques for Concession shifts are stale-dated. Glenna will send out letters indicating whether or not cheques are stale-dated and/or missing. All missing and/or stale-dated cheques must be replaced or fees for the 2005-06 season will not be paid in full and player registration will not proceed for the 2006-07 season.
Glenna moved that the 2006-07 registration fees include a $100.00 cash calendar fee per player. Lana seconded. Carried.
Concession cheques for 2006-07 registration must be post-dated to January 1, 2007.
• Treasurer’s Report Glenna Budget not formalized as of yet. Any request for $$ must be submitted to Darwin and Glenna prior to June Meeting.
Ice slots must be broken down. Check ice allocations and Glenna will get in touch with Darwin. Craig needs to review.
• Elite Hockey Structure Report Graeme 9 Voting Members and 1 Chair Person 3 SGMH- one to be the President, 3 SPMH – one to be the President, 2 Jr. B delegates from each of Stony Plain and Spruce Grove, 1 Jr. A Saints delegate, 1 Zone delegate.
Eric moved that we accept the proposed structure for the Elite Council for the Parkland Athletic Club which will oversee the Midget AAA, AA, Miget 15, Bantam AAA, Midget Female AAA. Kyle seconded. Carried.
Eric moved that the SPMHA delegates to the Elite Council be the President, VP Operations, and the Midget Director. Paul seconded. Carried.
SGMHA asked for seed $$, however, we do not gain fees, etc. so no seed $$.
• Evaluation Procedures Via e-mail Brent Miller reported via e-mail that the Eagles will charge approximately $7,000.00 to evaluate 140 players. Cost works out to approximately $50.00 per player.
Grame will get quote from HA gentleman who writes policy/procedures for hockey associations. Maybe we just need to firm up our policy/procedures and develop a solid structure to work from. Do we need to spend $7,000.00 for outside evaluators or spend a smaller amount and have a professional draw up the policy and procedures for Evaluations. To be discussed at the next meeting.
• Referee Scheduler Glenna RAMP has designed a platform for this.
Meeting adjourned at 7:55.
Next Meeting: June 14, 2006 @ 6:30 PM
Stony Plain Minor Hockey Association Regular Executive Meeting Agenda
Dog Rump Creek Station October 11, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Lana Wendt, John Gilchrist, Glenna Wagner, Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Corey Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew, Raydon Frayne, Curtis Smith, Shane Miners, Sheryl Cammidge, Kathy Karaba, Leanne Weiskopf, Bill Sommer, Bobbi Prue. Absent: Darwin Bozek, Craig Goebel, Karen Menzie, Rick Simpson, Brent Miller, Kyle Hehn, Raydon Frayne, Bobbi Prue 1. Review Agenda 2. Adoption of Agenda – Glenna moved, Lana seconded, carried. 3. Adoption of September 13, 2006 minutes. Glenna noted a team receives $10.00 and SPMHA $10.00 per extra cash calendar sold. Ron moved to adopt minutes, Glenna seconded, carried. 4. Business Items: • Police Checks and the Peewee Checking Clinic on the 16th. John Gilchrist Police checks due Nov 30/06. Checking Clinic Oct 16/06 hosted by Norm Lacombe for all first year Peewees and anticipated affiliated Atom players. John to discuss player development program with Norm Lacombe. Directors to provide consent forms to coaches for parent signature re consent of parent for picture or information of players on SPMHA website. Directors to have coaches go over new penalty rules with players and parents.
• Number of teams, players, Unpaid registrations Leanne Next year ** would like late payment charges 340 registered players. 22 players have not paid fees. 4 Initiation, 5 Novice, 4 Atom, 5 Peewee and 4 Bantam teams. Lana moved that 2007-2008 registrations and registration fees due Sept 1/07. Any late registration and payment subject to $50.00 charge. Glenna seconded, carried.
• September bingo issue Lana Bingo missed on Sep 21/06 and consequence is one less bingo assigned to SPMHA in 2007- 2008.
• *Honorarium , Four on four atom tourney Grant Atom 4 on 4 – requested confirmation SPMHA hosting. Grant to provide referees and Kathy to confirm details of tournament. Honorarium – membership should be informed if position on Executive is paid position. John suggested paid positions be non-voting positions. Ref Clinic – held Oct 7 and 8/06 and well attended. Grant to start shadow program for new referees.
Bussing – In 2005 a motion regarding Peewee B bussing was passed. The following is the amended motion: Curtis moved that the number of bingo credits earned, based on number of Peewee B parent workers per bingo, be matched by 50% by SPMHA to a maximum of $2,000.00 (ie. $750.00 earned, SPMHA donates $375.00). Shane seconded, carried.
• Treasurer Report Glenna Nothing to report.
• Concession Director Pat Insurance purchased to cover concession workers. Pat to obtain quote for content insurance.
• Tournaments Kathy Atom 4 on 4 – Nov 4/06 and Novice and Peewee March dates TBA.
• Cash Calendar Martine Directors to call team managers to pick up cash calendars. Stubs due Dec 10/06.
• Midget Report Kyle Absent.
• Bantam Report Shane 2 teams have the ability to go to Provincials Bantam A and Bantam B. Bantam 1 and Bantam2 are in the federation league and cannot go to provincials.
Bantam A has 32 league games 16 home and 16 away. They then may have AMBHL Playoffs. Bantam B has 18 league games 9 home and 9 away. They then have a 16/60 Playoff up to 6 games. Bantam 1 has 24 league games 12 home and 12 away. Not sure the Federation Playoff schedule. Bantam 2 has 24 league games 12 home and 12 away. Not sure the Federation Playoff schedule.
• PeeWee Report Curtis Nothing to report.
• Atom Report Alan 4 teams – 67 players. Would like 3on3, 4on4 and 5on5 format for evaluations. Goalies did not get enough shots in evaluations.
• Initiation Bill 4 teams – 50 players
• Novice Paul 5 teams – 79 players – two Tier 1 and three Tier 3.
New Business: Graham – directors should meet to review evaluation process. PAC report - one SPMHA player made Bantam AAA and Midget AAA and AA teams not finalized.
John – to meet with directors.
Shane – are name bars allowed – discussion was it is at coach’s discretion but not advised in Peewee and up. Debbie Dahrouge on behalf of Bobbi Prue – team pictures schedule Nov 7 and 8/06 at Stony Plain arena. Bobbi will be away but discussion was she needs to arrange replacement representatives to be present.
Corey – RAMP outage Sat, Oct 14/06 1:00 am – 5:00 pm. Discussion of internet hookup for arena office computer.
Ron – Shane Miners is Peewee North 16/60 rep. Ron needs contact information for coaches and managers.
Glenna – needs number of games from directors.
Shane Miners: THIS WAS NOT DISCUSSED. 1) Setup 2 separate Goalie Evaluations sessions combining all the goalies from Atom, Peewee and Bantam. These sessions would have different stations where the goalies would have to show certain skills and be evaluated on it. i.e.. shoot ins where they have to catch the puck behind the net and then pass it out to a winger, slides across the net, wrap around drills etc. They would still be evaluated on game play to. 2) Set it up so that two parents are in each dressing room at each free skate and evaluation for Atom, Peewee, and Bantam to ensure the kids behave themselves and respect the dressing rooms. 3)Advertise in the paper in first 2 weeks in June about registration, refs, and coaches. I think this might help catch interested parties before they leave for summer vacation. Just a thought. 4) I know we are really tight for ice but I was wondering if their is an option to setup Goalie and Player development sessions either with Spruce Grove or possibly booking ice in Onaway, Wabamun, or Calahoo. I think we would really benefit in the long run for all our kids if we ran sessions.
Next Meeting: Wed., November 8 , 2006 @ 6:30PM(Dog Rump Creek). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station September 13, 2006- 6:30 PM
Members: Graeme Dawes, Darwin Bozek, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brent Miller, Eric Davidge, Lana Wendt, John Gilchrist, Glenna Wagner, Kyle Hehn; Martine Mongeon; Pat Zutz; Ron Bjornstad; Corey Stefura; Paul Newman; Debbie Dahrouge; Alan Bartholomew, Raydon Frayne, Curtis Smith, Shane Miners, Sheryl Cammidge, Kathy Karaba, Leanne Weiskopf, Bill Sommer, Bobby Prue. Absent: Darwin Bozek, Grant Cammidge, Craig Goebel, Brent Miller, John Gilchrist, Kyle Hehn, Martine Mongeon, Ron Bjornstad, Paul Newman, Alan Bartholomew,Kathy Karaba, Bobby Prue, Curtis Smith. 1. Review Agenda 2. Pat moved to adoption the agenda. Sheryl seconded. Carried. 3. Leanne moved adoption of August 9, 2006 minutes. Shane seconded. Carried 4. Business Items: • Checking Clinic John Gilchrist Norm Lacombe at HIT for Checking Clinic – Cost of $400.00 • Evaluation Process (as per e-mail) John Gilchrist John moved via e-mail that: 1) Upon paying a rep tryout fee a player/parent will receive the following: Evaluation process manual, player selection criteria and player score card (from Website). All this info should let our membership know what process we will follow.
2) Rep team ("A")coaches will be chosen prior to the start of evaluations. This will be a conditional appointment on that person's child making the top 25. After that 25 are chosen the "B" coach will be named (this applies to Atom, Pee Wee, and Bantam-expect Lee Wilburn as he has already been named the Bantam AA coach.) We will add to the existing coaching protocol the following: 1)Coaches will be selected on the following weightings 10 pts for each question in the interview process. Total score 50 2) 25 pts to be award to resume and past experiences. 3) 25 pts to be award from past evaluations. The total score is 100, the candidate with the highest score is award the job. Seconded by Shane Miners. Motion Passed (13 for, 1 against) Via E-mail vote.
Eric raised the following considerations regarding this motion: 25 players is too many to give the coach. I also think that atom age players should declare and be evaluated as forward or defense.(what about goalies, why not have them be evaluated as skaters???????)I also think that we should publicize the criteria for coach selection to the membership especially if we are going to pre assign coaches.
• Cash Calendars Cash Calendar order has been placed with Marcel's printing. Question : If someone sells more than the 5 calenders that they have paid for, who gets the 20/calender. Parent or team? Team!!!
• Confidentiality Agreement Leanne Confidentiality Agreement regarding approved late registration payment arrangements. After discussion it was decided that this agreement is unnecessary at this time.
• Recognition of past executive members Sheryl Has not been done in the past so will leave as is.
• Travel Permits Leanne Glenna and Bobby will continue to do this as they did last year. • League Report Eric /Ron 4 Bantam teams- 2 are in Federation League. EMHA indicated that they cannot schedule Federation league games in Stony or Spruce. We need to work with SGMHA to make sure that our bills get paid to EMHA. Eric will follow up with Craig. Novice – all play 16/60 league. Atom A and B – Central Cities; PeeWee 1, 2, 3 – 16/60 ; B- Central Cities; A- East Central. Initiation – 3 teams at this time, possibly 4 if numbers continue to increase. Pee Wee bussing fees- bingos from January to May can go for bussing costs. Ron should contact the Bingo Coordinator and then bus bills should be submitted to Bingo Coordinator.
5. New Business: • Ice Scheduler – Rick moved that the Ice Scheduler receive a fee of $350.00/month August through to March 2007. Total cost of $2800.00 per year. Eric seconded. Carried.
• John (in absentia) moved that we use Norm Lacombe HIT to conduct our PeeWee Checking Clinic. This will consist of two one hour sessions (25 or skaters/session). This will include all 1st year PeeWee and some 2nd year Atom players to be determined by the coaches and directors. The cost will be $200.00 per one hour session. Seconded by Eric. Carried • Coach/Player Development – there are clinics coming up and need someone to coordinate this. Leanne might have some names of potential volunteers. There is insufficient ice here to run player or goalie development. SG will run Goalie Clinic. • Need to buy 31/2 hour block of ice each week from somewhere as we are short of practice ice. (Budget item to be considered) • Leanne moved that we pay our Referee Scheduler $1,50 per assignment (up to $4.50 per game) Sheryl seconded. Carried. • Referee Clinic October 7 and 8. • Spruce Grove is discussing pooling of referees with SPMHA. Small numbers of refs are available. Glenna will work with SG on this. • RAMP not running yet for Referee Scheduler. Lacks necessary security. • Must be 13 by beginning of December to ref. • Insurance question came up. Concession Insurance requires $2Million in liability. Town requires that we carry insurance as part of our agreement. Pat will check into whether or not we need to acquire insurance as Hockey Canada Insurance may not cover the Concession.
Next Meeting: Wed., October 11 , 2006 @ 6:30P
SPMHA Directors Reports
May 8, 2007 Annual General Meeting
INITIATION
Another hockey year is over, and for the Initiation players I hope it is the beginning to a long fun childhood spent playing a game they love. Initiation this year consisted of 50 players divided into four teams, two teams of 6 year olds and two teams of mostly 5 year olds. It is my understanding from talking to the coaches and some parents that everyone had a lot of fun and the players showed tremendous development over the course of the year.
I would like to thank the Initiation Coaches this year; Jeff Wildeboar, Bruce Bellerose, Randy Perneel, and Rob Sklaruk for all of their hard work and commitment to these young hockey players. Congratulations gentlemen on a job well done!
I would also like to thank all of the parents for stepping forward and assisting these coaches in make this year a success. Parent involvement as Coaches, Assistant Coaches, Manager’s, Treasurers, and all other volunteer positions is what makes a team successful and greatly contributes to the overall hockey experience.
Thank you,
Bill Sommer Initiation Director 2006/2007 Hockey Season NOVICE
The 2006/2007 hockey season has passed, and I would like to thank all the players, coaches, volunteers, and parents who contributed to this past year. Minor hockey would not exist in Stony Plain without our volunteers donating their time. All five teams in Novice participated in the 16/60 league this past season.
Novice 1
Team 1 finished 11th in the league out of 12 teams - won the Silver B Banner in playoffs.
Team 2 finished 12th in the league out of 12 teams.
Novice 3
Team 3 finished 5th in the league out of 9 teams - won the Gold B Banner in playoffs.
Team 4 finished 8th in the league out of 9 teams.
Team #5 finished 7th in the league out of 9 teams.
At Novice age there will be considerable skill differences from player’s newly entering hockey for the first time to players with up to four years of hockey experience. The intent is to allow players to be “challenged” by other players of equal skills.
In many ways coaches, players and parents evaluate the entire season on wins, ties, and losses of their team through the season. At the Novice level, we have the pleasure of watching and evaluating the season based on the skill development of the individual player as well as their team success. At this level, it is very important for the players to learn the fundamentals of the game.
I do agree that it is difficult to compete with other towns and villages that do not tier their Novice teams, but I feel it makes us stronger as an Association at the next level where we do tier our Atom teams.
I would like to congratulate and thank the Head Coaches of the five Novice teams for their support and contributions to Stony Plain Minor Hockey and the development of the hockey skills of their players: Trent Sullivan, Mike Rudnisky, Stu Fuhr, Mardy Kulak, and John Lorenowicz. I would also like to thank the Assistant Coaches, for all their time and dedication on and off the bench. Thank you to all Managers, Volunteers, Parents and Players for your support throughout the hockey season.
Have a great summer, and see you in the fall for another exciting hockey season!
Paul Newman Novice Director 2006/2007 Hockey Season
ATOM
I would like to first off thank all the Head Coaches for the Atom Teams, Marc Vermuellen, Marshall Kronewitt, Len Blackburn, and Dan Brown for their dedication, hard work and many volunteer hours they put in this past season and also I would like to thank all the Assistant Coaches and Managers who make Stony Plain Minor Hockey successful.
We had 67 registrants, which formed one Atom AA Team, one Atom A Team and two Atom House Teams. Stony Plain Atom 1 finished 8th and Stony Plain Atom 2 finished 5th in the 16/60 Hockey League consisting of ten teams. From comments and evaluations received, the players had a fun, positive, successful year.
Atom A finished 8th in the 11 team Alberta Central Cities Hockey League. The players learned a lot and had a successful year. I received a lot of evaluations which were all positive.
Atom AA finished 6th in the 9 team Central Cities. They had a good Provincial Playoff run and finished with Silver in Provincials, so I would like to congratulate them all.
Unfortunately, we also had an incident at the Provincial medal game where the players and Coaches left the ice before medal presentations. This resulted in a Hockey Alberta Investigation and subsequently four Coaches were suspended until January 2008. Stony Plain Minor Hockey Association conducted an investigation based on complaints received and subsequently two Coaches suspensions were increased an additional two weeks. SPMHA took a positive approach and requested two of the Coaches mentor for one year under a Head Coach before they can be selected to be Head Coaches in the future. SPMHA approach is to encourage and support Coaches rather then taking the very negative approach of just suspending Coaches. After reviewing all the information in regards to this matter, I have closed this investigation and concluded that a satisfactory result has been obtained for all parties involved. If you require more information, it can be obtained in the SPMHA minutes dated May 2, 2007 on the Website.
Alan Bartholomew Atom Director Stony Plain Minor Hockey Association
PEE WEE
I would like to start out by thanking two people that helped me out a lot at the beginning of the year with the evaluation process. These two are Sheryl Cammidge and Glenna Wagner. Thank you to you two!!
Now for the Pee Wee’s....
It's been a good year as far as the kids having fun and good coaching. We had problems at the beginning on one team, but it all worked out and the team went on. As far as coach evaluations, it was overall good comments for all the coaches and the assistants. I could get into full detail on where the teams placed in their division, but it should be more about them having fun and learning to be better hockey players.
I would like to let everyone know that Pee Wee 2 Coached by Ron Loree won the 16/60 League B Gold Banner. Congratulations!
As well, I would like to let everyone know that the Pee Wee 3 Team Coached by Shane Miners won the Sportsmanlike Banner for the 16/60 North and 16/60 Silver B Division Champions. Congratulations!
I would also like to thank the Pee Wee Coaches and their Assistants.
Pee Wee 1 - Bruce Thurrott and his coaching staff
Pee Wee 2 - Ron Loree and his coaching staff
Pee Wee 3 - Shane Miners and his coaching staff
Pee Wee A - Kyle Hehn and his coaching staff
Pee Wee B - Craig Goebel and his coaching staff.
If we did not have people like these; the kids would not succeed in the game so thank you for volunteering your time!
Curtis Smith Pee Wee Director 2006/2007 Hockey Season
BANTAM
It has been an exciting, fast paced, whirlwind year for Bantam. For the first time in many years we had enough kids for four Bantam teams. We were able to put a team in Alberta Major Bantam, 16/60 and two teams into the Edmonton Federation League.
Our Bantam AA team had a very competitive season in the Alberta Major Bantam Hockey League this year. They finished the year with 15 wins, 14 losses and 7 ties in league play. In Provincial playoffs they earned a hard fought Silver Medal in a double overtime game against Wetaskiwin.
Our Bantam A team had a hugely successful season in the 16/60 league. They finished the year with 14 wins, 1 loss and 1 tie. In playoffs they played well right to the end losing to New Serepta in the finals.
Our Bantam 1 and Bantam 2 teams played in the Edmonton Federation Hockey League this year. I have not provided the league wins and losses as Federation re tiers its teams twice during the year to ensure they play at a competitive level.
Our Bantam 1 team had a successful season in which they won Gold in Edmonton Minor Hockey Week and a Silver Medal in playoffs at the end of the year.
Our Bantam 2 team also had a successful season. They won a Silver Medal in the playoffs at the end of the year.
Special thanks to the Coaches, Assistant Coaches, Managers, and Parents for the time and effort you put in for the Bantam kids this year. The support, mentorship and dedication you showed allowed them to grow their skills in hockey and helped them learn what it takes to be part of a successful team.
My thanks to the Players, Coaches, Managers and Parents on a wonderful season. Here is to an even bigger and better season in the coming year!
Shane Miners Bantam Director 2006/2007 Hockey Season 16/60 LEAGUE
ALBERTA CENTRAL CITIES
EAST CENTRAL PEE WEE LEAGUE
16/60 League:
For the 2006/2007 season we had 11 teams competing in this League. Five Novice, two Tier 1 teams, and three Tier 3 teams, two Atom teams, three Pee Wee teams and one Bantam team.
Like most years we had some very competitive teams and unfortunately some teams that struggled. This is similar to most years, as some age groups are stronger than others throughout the years. 16/60 League rules are that if you have at least four Novice teams registered, you must have two Tier 1 and the rest Tier 3. Because of these rules, we will not be able to enter our Bantam A Team in this League.
Alberta Central Cities Hockey League:
This is a League set up for the Teams at a Rep Level. Our Atom AA Team is generally strong in this League and once again had a strong year. Our Pee Wee A and Atom A teams have a tougher time because most of the time you are coming up against Towns that have only one team and therefore are stronger. The advantage to being in this League is that the travel is a lot better than other available leagues. Example: Sturgeon Pembina, you would have Jasper, Hinton, Edson, Athabasca and Boyle, etc. in your league.
East Central Pee Wee Hockey League:
The East Central Pee Wee Hockey League is a true AA Pee Wee League. After a couple years absence we put our AA Team back in this League this year. They had a very successful year. Once again there are going to be years that we are strong and other years we may struggle, but for development and competition, this is a great League. There is more travel involved, e.g. Fort McMurray, Cold Lake, Lloydminister, but you get to pick your own schedule and this year the Team did all these away games in weekend trips.
Other options available would be to put some teams in the Edmonton Federation Leagues, but keep in mind that these are all 1 ½ hour time slots, straight time, no flood versus other Pee Wee / Bantam Leagues are a minimum 2 hour or 2 hours and 15 minutes slots with floods and stop time.
I will not be returning next year. I have enjoyed being on and working with Stony Plain Minor Hockey for the past few years. I would like to wish the new Executive continued success and applaud their volunteer efforts.
Ron Bjornstad SPMHA League Representative 2006/2007 Hockey Season ALBERTA MAJOR BANTAM HOCKEY LEAGUE
EDMONTON MINOR HOCKEY ASSOCIATION FEDERATION LEAGUE
Alberta Major Bantam Hockey League AA:
This year was a good season with the Stony Plain team losing in the semi finals to Wetaskiwin. Wetaskiwin went on to win the league after defeating Beaumont.
The league will change dramatically next season with the addition of two Fort McMurray teams as well as teams from Lloydminster, Wainwright, Cold Lake and Sherwood Park. The regular season schedule will be 28 games plus playoffs. Playoff format should be similar to last year. Fort McMurray will be paying for the transportation of the original eight visiting teams.
EMHA Federation Bantam League:
This year was a good year for both Bantam Federation teams with Coach Brown's team winning Minor Hockey Week. The two teams started out at Tier 7 and finished at Tier 6 and 7. The Bantam League Governor was very impressed with both Stony Plain teams and the Federation welcomes any additional Bantam teams we wish to enter.
I also have queried the Federation Council about the possibility of entering one or more Pee Wee teams in the Federation. At this time there has been no decision.
I plan on continuing as the AMBHL and Federation League Representative for Stony Plain Minor Hockey. It is not always possible for me to attend the Federation meetings as they meet the first Wednesday of every month; however most of the meetings have little to do with our teams.
Eric Davidge SPMHA League Representative 2006/2007 Hockey Season Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station April 11, 2007 6:30 PM
Members: Chris Slepanki, Glenna Wagner, Corey Stefura, Pat Zutz, Bobbi Prue, Kathy Karaba, Eric Davidge, Curtis Smith, Martene Mongeon, Graeme Dawes, Bill Sommer, Allan Bartholomew, Leanne Weiskopf, Lana Wendt, Raydon Frayne, Kyle Hehn Absent: Craig Goebel, Shane Miners, Brent Miller, Darwin Bozek, Ron Bjornstad, Debbie Dahroughe, John Gilchrist, Rick Simpson, Brent Miller, Grant Cammidge, Sheryl Cammidge
1. Review Agenda 2. Adoption of Agenda – Martene moved, Bobbi seconded Carried
3. Adoption of April 11, 2006 minutes. Bobbi moved Martene seconded. Carried
4. Business Items:
Bingo Working on billing for bussing. Have all workers for Casino Lana
Referee in Chief Report Grant No report
Treasurer Report Glenna Will email out balance sheet. Did comparison on calendars and we will no longer sell calendars.
Concession Director Pat If you were unable to get your picture taken for volunteering at the Allan Cup go to the Sign Cellar to have your picture taken. All volunteers require to be wearing id.
Tournaments Kathy Pee Wee Tournament profit of $350.00 Novice profit of $20.00 All Stony team cheques were returned. Cash Calendar Martine No report Midget Report Kyle Everything good
Bantam Report Shane Three major items came out of the 16/60 League meeting last night. As soon > as I receive the official minutes I will send them out. I have stepped down > from the 16/60 Pee Wee North Governor Position for next year as I found > myself to busy coaching, working on player development and working as Bantam > Director. They will be asking Stony Plain to provide another governor for > next year. Please keep in mind that Stony Plain consistently provides > governors while other associations do not step up and have not stepped up in > the past to fill these positions. > > Item 1) > The 16/60 league will accept only the lowest level team/teams from any > Member Association. The Association may enter any number of teams into a > Division as long as they are the lowest level from the Association and the > players have been split up so the teams are of equal strength. If an > Association wishes to do something other than the above it must be voted on > and passed by the members present at a fall meeting. > Exceptions to this rule: Novice Division will follow the current tiered > Novice rules. > > Item 2 > The League is looking at a no ref abuse policy to be put in place for the > next season. It will look similar to our current no ref abuse policy. There > was some discussion on having Associations ensure a signed parent / coach / > manager copy of the abuse policy was in place and that it would be enforced > by the member associations. > > Item 3 > This will be the last year that Rob Garez will stay on a President for the > 16/60 league. A new President needs to be found this year. He is willing to > work with and train a new president. > > Below or the final results from the 16/60 league. Stony Plain took 3 banners > at Pee Wee Level and 2 banners at Novice Level > > Pee Wee I Gold "B" Champions - Stony Plain 2 > Pee Wee Silver "B" Champions - Stony Plain 3 > Pee Wee North Division Most Sportsmanlike Team - Stony Plain 3 > Novice I Silver "B" Champions - Stony Plain 1 > Novice III North Gold "B" Champions - Stony Plain 4 > > 2006-2007 Banners > > The 2006-2007 banners for the 1660 Hockey League were awarded as follows: > > Bantam: > Bantam Gold "A" Champions - New Sarepta > Bantam Gold "B" Champions - (Beaumont) > Bantam Silver "A" Champions - Strathcona 2 > Bantam Silver "B" Champions - (Devon2) > Bantam Bronze "A" Champions - Strathcona #2 > Bantam Bronze "B" Champions - Devon #1 > Bantam North Division Most Sportsmanlike Team - Wabamun > Bantam South Division Most Sportsmanlike Team - Devon #1 > Pee Wee: > Pee Wee I Gold "A" Champions - Strathcona 1 > Pee Wee I Gold "B" Champions - Stony Plain 2 > Pee Wee Gold "A" Champions - Devon 2 > Pee Wee Gold "B" Champions - RQB > Pee Wee Silver "A" Champions - Warburg > Pee Wee Silver "B" Champions - Stony Plain 3 > Pee Wee Bronze "A" Champions - Wetaskiwin > Pee Wee Bronze "B" Champions - Spruce Grove 1 > Pee Wee North Division Most Sportsmanlike Team - Stony Plain 3 > Pee Wee South Division Most Sportsmanlike Team - Devon 2 > Atom: > Atom Platinum "A" Champions - Calahoo > Atom Platinum "B" Champions - Drayton Valley > Atom Gold "A" Champions - Leduc 1 > Atom Gold "B" Champions - Strathcona 2 > Atom Silver "A" Champions - Wabamun > Atom Silver "B" Champions - Leduc 3 > Atom Bronze "A" Champions - Devon > Atom Bronze "B" Champion - Onoway > Atom North Division Most Sportsmanlike Team - Calahoo > Atom South Division Most Sportsmanlike Team - New Sarepta > Novice I: > Novice I Gold "A" Champions - Drayton Valley > Novice I Gold "B" Champions - Devon > Novice I Silver "A" Champions - Wetaskiwin > Novice I Silver "B" Champions - Stony Plain 1 > Novice I Most Sportsmanlike Team - Thorsby > Novice II > Novice II Gold "A" Champions - Calmar 2 > Novice II Gold "B" Champions - RQB > Novice II Silver "A" Champions - Wabamun 2 > Novice II Silver "B" Champions - Calmar 1 > Novice II Most Sportsmanlike Team - New Sarepta 2 > Novice III: > Novice III North Gold "A" Champions - Spruce Grove 5 > Novice III North Gold "B" Champions - Stony Plain 4 > Novice III North Silver "A" Champions - Drayton Valley 2 > Novice III North Silver "B" Champions - Drayton Valley 3 > Novice III North Division Most Sportsmanlike Team - Drayton Valley 3 > Novice III South Gold "A" Champions - Devon 3 > Novice III South Gold "B" Champions - Thorsby 2 > Novice III South Silver "A" Champions - Hobbema > Novice III South Silver "B" Champions - Beaumont Y > Novice III South Division Most Sportsmanlike Team - Wetaskiwin 3 >
Peewee Report Curtis 70% of evaluations came back 3% unhappy
Atom Report Alan Complaint has come in from the final provincial game in Chestermere. Hockey Alberta looking into this matter and will report back to SPMHA
Novice Paul No report
Initiation Bill No report
Yearend Party Bobbi Not a lot of response so far.
Registrar Items Glenna for Leanne Working on registration forms for next year.
Fairplay Policy Federation Report Eric No report-attending meeting on April 14
New Business: Talk to rink about putting up Referee posters in regards to Zero tolerance of abusing referees. Town has approved to move Ref room to Change room 3
Decided no yearend gifts for players as not enough coming
PAC committee still being worked on between Spruce Grove and Stony Plain
Adjourned 8:35 pm
Meeting adjourned 9:55pm
Next Meeting: Wed., May 9,2007 @ 6:30PM(Dog Rump Creek). Meeting Results
Stony Plain Minor Hockey Association Regular Executive Meeting Provincial building conference room SPMHA Aug 8th, 2007 Present: Grant Cammidge Casey Butz Gary Kosch Glenna Wagner Pam Geddes Leeanne Weiskopf
Eric Davidge Shane Miners Kathy Karaba Curtis Smith, Bill Sommer Karen Hoflin Sheryl Cammidge Bobbi Prue, Tom Concilla Corey Stefura Alan Bartholomew Absent: Martine Mongeon Travis Soltys Graeme Dawes Diane Boyer, Bill Clow Marshall Kronewitt Chris Slepenki,
1. Agenda Approval 6:40
Agenda was approved as distributed.
Moved/Seconded Leeanne Weiskopf/ Marshall Kronewitt Approved
2. Review July 11, 2007 Meeting Results Minutes.
Ammendments:
Coach/Evaluations – were for approval Gail Stark (correct spelling) was interested in ref scheduler position Tournaments were quoted as 1 week apart, but Kathy needs a month Glenna motioned to accept minutes as ammended, Curtis seconded
Business arising from last meeting The quote for new laptop computer came in at 1450.00 including external hard drive. Leeanne motioned no need for new laptop. Passed
Gail Stark has not yet decided to take on the ref scheduling job, we will wait to discuss further once her decission is made.
3. Tournaments Shane sees a lot of need for a bantam tournament for the 07-08 season for Shane to our ouse teams. The town of Stony Plain would prefer us not to be open follow up between xmas and new years. We will check into the week after xmas for tournament interest. Shane will check with teams and players for interest in coming to Stony for a year end tournament
4. Treasures report Financials were distributed as received from Darwin. Glenna would like to purchase a Quickbooks program so that she is able to review and distribute information for the executive. This program would mean Darwin could email our file to her and she then would have access to all our information detailed. Cost of this program is 250 with yearly updates. Shane motioned we accept this request, Leeanne seconded, no discusstion, all in favor. 5. Referee update Darcy carter may be moving and unable to fill the referee in chief position. Corey Stony Plain and Spruce Grove will offer our ref clinic at no charge for our referees. Any outside refs will be charged 40.00.
New ad for referee in chief needs to be placed
** We were notified by BFL canada that we are under hockey alberta insurancee for medical liability for players, directors, officers. We do not at this time have Glenna any contents insurance for equipment or office supplies at the Arena. Glenna will get quote for contents insurance for next meeting.
Alberta Gaming notified us that our next casino we qualify for is 2009 6. Equipment update Gary has 75% of equipment checked and accounted for, he and Glenna have been at the arena checking and noting equipment that needs either replacing or repairing. Goalie equipment is fine. Gary Jerseys are needed for atom, peewee, and bantam levels. 3 quotes were received, all with same quality, numbers etc. Note: older kids may need embroidering as along with a lot more hitting, screening does wear. Glenna motioned we accept Gary’s proposal for jearsey’s Kathy seconded, all in favor. Sign Cellar was accepted quote totalling 21387.97. Gary would like to purchase black socks with yellow and white striped this season, all in favor. 7. Directors reports Tom will be going into games all season to monitor coaches and be seen by parents throughout the season. Bill Sommer went over our coaches selection protocol addopted by hockey alberta. Adapting hockey alberta’s guidelines will give parents the confidence of our protocol. All directors are to start ensuring that they have the evaluators lined up for player evaluations.
Shane notified the executive that the Bantam A team is banned from the 16/60 league. Shane motioned we get our Bantam A team into the federation league for a 1 year term and vote again next year after reviewing the season. Curtis seconded, all in favor.
16/60 league will only accept house teams in the atom, peewee, and bantam levels. Any teams in the federation league are recommended not to play in provincials as they are apart of Edmonton Minor Hockey Week.
Bill – coach and player development – we are offering safety, speak out and checking clinics this season. We will want to set these up for early Sept for the upcoming evalutions and tryouts. We are having a powerskating coach come in Curtis and offer instruction to all coaches. This will give them the tools to involve powerskating into the kids practices. We would like to get drill workbooks, coaching manuals and resourses for all coaches for the upcoming season. Curtis will get pricing for our next meeting. Bill motioned that it be manditory for all our teams to have a representative from each team to take the powersating fundimentals clinic and make it available to assistant coaches as well. Shane seconded the motion, 19 for 1 against, passed. Bill Sommer motioned it be strongly recommended that all peewee players take the HITT clinic at the beginning of Sept.(date to be determined) Shane seconded, 15 for, 5 opposed, passed. Curtis motioned we book Gold in the Net for the upcoming season for our Goalie development. Corey seconded, all in favor, passed. 8. Fundraising Shane for Bill Clow, distributed new brochure for proposed sponsors of SPMH. All agreed it will be printed for fundraising. 9. Policies and procedues Sheryl will continue going through old minutes and reviewing policies and procedures. 10. Registrar Aug 30 Karen will have a table at the Tri from 6-9. All returning players can drop of registration that night as well as new player registration. There is an ad running that notifies our membership of the event.
11. Presidents report Regarding amalgamation, Eric suggested we hold off on talks for amalgamation as we need to focus on this year’s season coming up fast, and we can discuss and bring back to the table once season is underway. Pac camps have started. We need to email all bantam players reminding them to register for AAA tryouts.
Our tournaments are set for
April 5/6 Peewee Dec 21/22 Bantam March 29/30 Novice
Next meeting in 2 weeks, Aug 22 6:30 at provincial building.
Meeting adjoined at 9:10 Meeting Results
Stony Plain Minor Hockey Association Regular Executive Meeting Provincial building conference room SPMHA Aug 22nd, 2007 Present: Casey Butz Gary Kosch Glenna Wagner Pam Geddes, Carol Butz Leeanne Weiskopf
Eric Davidge Shane Miners Kathy Karaba Curtis Smith, Chris Slepenki Karen Hoflin Sheryl Cammidge Bobbi Prue, Tom Concilla Corey Stefura Alan Bartholomew Wayne SGMH Diane Boyer, Bill Clow Absent: Graeme Dawes Travis Soltys Martine Mongeon Marshall Kronewitt Grant Bill Sommer Cammidge
1. Agenda Approval chaired by Tom Concilla 6:30
Agenda was approved as distributed.
Moved/Seconded Glenna/ Kathy Approved
2. Review Aug 8th, 2007 Meeting Results No minutes to review, Leeanne will get out asap.
3. Wayne SGMH
Wayne came to our meeting today to address the SPMH executive regarding our past and continuing working relashonships. He is concerned that we have booked our own Goalie clinics. Stony has assured Wayne that we intend to keep our lines open both ways, it was our executive that decided we needed to offer our Goalies a different clinic than that which is offered by SG. Referee scheduling is shared by both associations. 4. Business arising from last meeeting Curtis has samples from united cycle for all videos, manuals, drill books. Eric motioned we buy 10 ( 2 each level)drill books that will be given to directors to sign out to coaches Curtis to order as needed. 5 binders of each level to be included in our coaching kits distributed at beginning of season. Karen seconded, no discussion, approved. We received a quote from the only company that will insure sports equiment. 100,,000 contents coverage will cost 895.00/yr. Glenna motioned we accept this quote and get coverage asap. Corey seconded, all in favor ( Karen obstained)
The quickbooks program has been purchased.
Jerseys have been ordered, including evaluation jerseys that will include #’s on both sides of jersey. All will be in B4 the season starts. All last years equipment is acounted for. We will have 1 locker for coaches that will have access to equipment purchased for player development.
5. Coaching and Player development We still have a real need for coaches. We need to re run the ad indluding referal to instructional information available for all levels. Corey will return the ad in the paper including a thank you to all of the coaches that have already applied, but Corey due to increase of registration we do still require more coaches. Jason at united cycle would like SPMH to be involved in the Chev safe and fun skills day for our initiations players. Costs would be ice costs, hall booking and suppling equiment for players to use. Glenna motioned we apply for the 08/09 Curtis season, seconded by Shane, all in favor. Curtis will get applications started. Directors met after last meeting and came up with a few changes to evaluation procedure. It incuded a cover letter with package introducing to all levels what and how the evaluations will be handled. All players trying out will need to pay the $50 in cash and must have registration paid or they will not be allowed on the ice for tryouts. Direcotors will all call players to remind them of tryouts and fees due. Evaluations will be in conjunction with positions they kids will be playing this season. Dressing room protocol will be followed during tryouts, refs will be booked and at all games during tryout process. Glenna motioned we accept player evaluations with changes to: tryout intentions must be declared and paid by second free skate. All rep players will be carded from atom and up. Karen seconded, all in favor passed. 6. Policies and procedures. Sheryl motionded to adopt policy no. 2007*06 The concession scheduler shall maintain a listing of names and phone numbers of those parents/ guardians who wish to work additional concession shifts (the spares list) at the arena concssion. Those persons listed on the spares list may be contacted by the concession scheduler, a Team concession organizer or other such person to work additonal concession shits. However, those persons listed on the spares list shall be at liberty to accept or delcine additional concession shifts at their discretion. Curtis seconded this motion, all in favor, passed.
Sheryl motioned to adopt policy no, 2007*07 The concession scheduler shall assign each team of Stony Plain Minor Hockey, (spmh) one week to provide parent/guardian workers for the arena concession and each team shall appoint a team concession organizer. The team concession organizer shall distribute the concession schedule to the team parents/guardians requesting that parents/guardians work one or more concession shifts during the assigned week. The team concession organizer shall make every effort to complete the assinged week schedule with parent/guardian workers. In the event the Team Concession Orgainzer is unable to completely fill the assigned week with parent/guardian workers, the team concession organizer may contact people on the spares list to work those shifts not filled by team parent/guardian workers. Once the team concession organizer has completely filled all shifts during the assigned week, the copleted swchedule is to be returned to the Concession Scheduler. All concession shifts must be filled with workers prior to returning the schedule to the Concession scheduler. The concession scheduler shall be at liberty to return an incomplete schedule to a team concession organizer requesting that all shifts be filled with workers. Further, in the event a team parent/guardian is unable to work his/her assigned shift, that parent/guardian shall be reesponsible for arranging a replacement worker; or, in the event a person listed in the spares list has agreed to work a shift, but is then unable to work, that person shall be responsible for arranging a replacement worker. Chris motioned we pass this policy, curtis seconded. All in favor, passed.
Kathy motioned we accept policy 2007*08 stating: Only persons over the age of eighteen(18) years shall be permitted to work in the arena concession. At no time shall any person under the age of 18 years be permitted to work in the arena concession. Further, at no time shall a person be permitted to have children or any under age person in the arena concession while working for safety reasons. Curtis seconded, defeated. Glenna motioned we accept policy 2007*08 with the following changes. Only persons over the age of sixteen(16) years shall be permitted to work in the arena concession. At no time shall any person under the age of 16 years be permitted to work in the arena concession without a adult volunteer present. Further, at no time shall a person be permitted to have children or any under age person in the arena concession while working for safety reasons. Kathy seconded, all in favor, passed 7. Registrar Karen has the hockey canada online program up and running, we are able to do alot with this program. Hockey alberta recommends 2 people have access to systerm and the rest of the executive have read only access. We are no longer “carding” all information is in system by teams, and each child over atom level will sign team sheet. We need to be very careful when accepting imports as our numbers will increase the following season if we have to take their communities
Numbers.
8. New business Corey will be using a new email for 2 weeks [email protected]
We still do not have a ref scheduler. Glenna will accept this responsibility if paid as last season. We (spmh) cannot pay her under our bylaws. We will check if SGMH will bill SPMH so we can use their ref scheduler. Karen motioned we accept hiring/using SGMH ref scheduler for the season. Shane seconded, 11 for 3 abstained, passed pending legal advice.
Next meeting Sept 5th for directors. Next meeting Sept 12th for all other executive members 6:30 at provincial building. Meeting adjourned at 9:30 Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station February 14, 2007 6:30 PM
Members: Chris Slepanki, Glenna Wagner, Corey Stefura, Debbie Dahrouge; John Gilchrist, Pat Zutz, Bobbi Prue, Kathy Karaba, Rick Simpson, Darwin Bozek, Eric Davidge, Paul Newman, Grant Cammidge, Raydon Frayne, Curtis Smith, Martene Mongeon, Ron Bjornstad Absent: Graeme Dawes, Craig Goebel, Leanne Weiskopf, Sheryl Cammidge, Bill Sommer, Lana Wendt, Shane Miners, Brent Miller, Kyle Hehn, Allan Bartholomew
1. Review Agenda 2. Adoption of Agenda – Martene moved, Corey seconded, carried.
3. Adoption of January 14, 2006 minutes. Bobbi moved Ron seconded. Carried
4. Business Items: • Police Reports - John Police reports are done different now and SPMHA currently does not have a policy in place as to what to do if a police check shows a criminal record. Policy to be worked on. John to be in charge. Raydon has drafted a policy for security checks and will continue working on it and will submit at next meeting. Under the new privacy laws the police do not tell you what the offense is only yes or no for a criminal record. Suggested that for next season that all Coaches and Managers get a police report done. Once a report has shown a criminal record a committee will be set up and it will be discussed as to what should be done. Raydon to set up Guideline and will bring to next meeting. Should there be in the policy whether or not checks should be done every year?
• Bingo Lana No report we did set a record at the last bingo. Need to investigate if there is a policy in place in regards to the Midget teams. Chris to look into and report back next meeting
• Treasurer Report Glenna 50/50 was a success made $26,312 need to pay out $1200.00 For expenses as well as 64 volunteers at $50 each total net profit to SPMHA was $21,852.00 Darwin Rep Fees look at base fees then take a look at rep fees closer to actual. Need minutes from Karen Menzies in regard to the Benevolent Fund Chris to contact Karen Menzies Auditors are currently working on our books Darwin motioned that fees go down for the 2007/2008 season and charge the appropriate difference for the rep fees. Glenna 2nd. Leanne to go over and do a budget and set the fees for the next Executive meeting. Darwin to do a 3 year plan and get approval for 1 year budget at a time.
• Concession Director Pat Credits from working concessions follow you for one year
• Tournaments Kathy Pee Wee and Novice Tournament Budgets submitted Curtis motioned to accept budgets Lana 2nd all in favor
• Cash Calendar Martine Glenna motioned to purchase a Dymo Label Writer $139.00 Pat 2nd all in favor
• Midget Report Kyle No report
• Bantam Report Shane Bantam A Manger complained to 16/60 league. Whole league is Going to suffer due to the one-team complaining. Will discuss further At next meeting. Fort McMurray, Wainwright purpose to go into the AMBHL AA Bantam League. Lloydminster and Fort McMurray has offered to pay for bussing. Bantam house won Edmonton Minor Hockey Week. WAY TO GO! Congratulations
• Peewee Report Curtis No report – refs do not want to ref for Pee Wee 2 but Curtis has not Received any complaints
• Atom Report Alan No report
• Initiation Bill No report
Novice Paul Bottom of 16/60 league Talk to coaches regarding goalies
• Yearend Party Bobbi Auction items given from the Atom 4 on 4 Graeme has. Where and when should the party be? Bobbi to check with Laura Kulak for what awards and give proposal at Next meeting
• Registar Items Chris for Leanne Suspended game sheets must be given to Leanne it is affecting our Travel permits. 5 coach’s cards per team bills have gone out to Teams for any extras. Ensure next season enough cards are ordered. 2007/2008 Hockey fees due by Sept. 1. Posters will be put up at the arena
New Business: Amalgamation committee Grant Cammidge, Bill Sommer and Curtis Smith. Committee to set up and meet with Spruce Grove and to start talks. Grant to get names from John Gilchrist of who to talk to with Spruce Grove. Any Executive members have any comments pass onto Grant. Possible amalgamation with Spruce Grove would not happen until 2008-2009. Committee to gather all information and bring back to the Executive for discussion
Fairplay Committee Allan Bartholomew to set up committee. Debbie Dahroughe would like to be part of the committee.
Equipment- need an inventory from Rick and need to budget how often to replace jerseys.
Need to contact Town of Stony Plain to find out what is happening with our Display Case at the Arena
Adjourned 8:45 pm
Meeting adjourned 8:07pm
Next Meeting: Wed., February 14,2007 @ 6:30PM(Dog Rump Creek). Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station January 10, 2007 6:30 PM
Members: Chris Slepanki, Glenna Wagner, Corey Stefura, Debbie Dahrouge; Shane Miners, Brent Miller, John Gilchrist, Kyle Hehn, Pat Zutz, Alan Bartholomew, Bobbi Prue, Kathy Karaba Absent: Graeme Dawes, Rick Simpson, Darwin Bozek, Eric Davidge, Craig Goebel, Paul Newman, Rick Simpson, Raydon Frayne, Grant Cammidge, Leanne Weiskopf, Curtis Smith, Sheryl Cammidge, Bill Sommer, Martene Mongeon, Lana Wendt, Paul Newman
1. Review Agenda 2. Adoption of Agenda – Brent moved, Corey seconded, carried. 3. Adoption of December 13, 2006 minutes with amendments. Shane moved Glenna seconded. Carried 4. Business Items: • Rep Fees are due Jan. 31 and are the following Glenna Wagner
Bantam AA $75.00 Bantam A $25.00 Peewee AA $100.00 Peewee A $25.00 Atom AA $75.00 Atom A $25.00
• Oilers 50/50 Glenna Looks like we have enough workers will be handing out rules into team slots
Kathy made a motion that Glenna Wagner, Treasurer and John Gilchrist, VP to have signing authority on the Oilers 50/50 bank account at Scotia Bank, downtown Edmonton. Graeme Dawes, President to also remain as a third signing authority. This is to take effect immediately. Pat seconded. All in favor carried
• Bingo Glenna Midget team cancelled two days before the scheduled bingo will not be allowed to do a bingo for bussing now
• Treasurer Report Glenna Report has been submitted. Darwin to give some clarification
• Concession Director Pat Volunteers need to work one shift if concession closed early it is still considered a full shift. The only part shift that is not counted is the 3rd man in at a Eagles game
• Tournaments Kathy Pee Wee tournament have received 27 calls already Novice Tournament Apr. 6, 7 & 8 23 teams have called already
• Cash Calendar Martine No report
• Midget Report Kyle PAC waiting to hear back from the president. Rules that have been broken have been sent to Hockey Alberta waiting to hear back from Hockey Alberta Trying to get a team Issue with one parent being dealt with
• Bantam Report Shane A really strong. Confederation teams plugging along some coaching issues
• Peewee Report (John) Curtis 16/60 have been retiered Stony 1 & 3 stayed the same Stony 2 has been moved up
• Atom Report Alan AA ice time issues all other levels are doing fine
• Initiation Bill No report
Novice Paul No report
New Business: Bobbi – Team pictures are in and will be put in team slots on Saturday Alan- To set up a committee to come up with a Fairplay policy to start at Novice and all the way up. Other communities play less players in their Rep teams allowing less chance of sitting players. Future consideration look for more ice and then we could have smaller teams. One suggestion was shell the outdoor rink, would me a solution in the short term. Possible proposal to twin the Centennial Arena John-Coach evaluations to go out to the teams will put in team slots Ron- Still lots of issues out there with parents. Can we look at doing a protocol to deal with the issues. Eric- We would like a report from PAC telling us what is going on at every one of their meetings. Chris- Lana had brought at previous meeting that she was talking to McDonalds owners and they had asked why the jerseys did not have their logo like they were supposed too. John spoke to Graeme he had thought they were all done. John to talk to Rick Simpson Iniatiation has been done but not all Novice John- Provincials are listed on the Hockey Alberta Website
Meeting adjourned 8:07pm
Next Meeting: Wed., February 14,2007 @ 6:30PM(Dog Rump Creek). Meeting Results
Stony Plain Minor Hockey Association Regular Executive Meeting Provincial building conference room SPMHA July 11, 2007 Present: Grant Cammidge Casey Butz Gary Kosch Glenna Wagner Carol Butz Leeanne Weiskopf
Eric Davidge Shane Miners Marshall Kronewitt Diane Boyer Karen Hoflin Sheryl Cammidge Bill Sommer Bill Clow Absent: Graeme Dawes Curtis Smith Corey Stefura Martine Mongeon Kathy Karaba Chris Slepenki, Bobbi Prue, Darcy Carter Alan Bartholomew Travis Soltys, Tom Concilla,
1. Agenda Approval 6:35
Agenda was approved as distributed.
Moved/Seconded Leeanne Weiskopf/ Marshall Kronewitt Approved
2. Review June 13, 2007 Meeting Results Minutes. accepted
3. Presidents Report AMMALGAMATION Grant Results from the last meeting attended by Grant, Bill Sommer, Curtis and Eric show that SGMH is in full support for the merger between both associations, SPMH
still has reservations and will continue to meet with the committee to further discuss pros and cons for the merger. Spruce Grove commented on reducing operating costs, avoiding dulicating executive duties, larger draw pools for teams, being able to host larger hockey events, building theatre system to accommodate events, eliminating black ice. Eric would like to leave the 2 associations separate at this time, Bill would like to further discuss what if any benefits to our children at all levels of hockey could arise from this merger. Marshall had discussed finding other associations that have merged and meet with them to discuss what pros and cons came out of their merger. Karen brought up that SPMH should find the true intent to this merger, the association agrees that the teams have a lot of community pride and would like to continue to be Marshall identified seperatley. SPMH is not ready to go ahead with a merger at this time and will follow up with upcoming meetings with committee.
2
SPRING TOURNAMENT DATES: Kathy has voiced concerns regarding our association having back to back tournaments again this year and is not prepared to do this again this year. We need to Shane to book with at least one week between to have more time to prepare discuss properly. Shane has put forth a request to host a Bantam Tournament as w/Kathy teams from all over Alberta were requesting one last year and he believes it would be a great success. Shane will talk to Kathy regarding hosting a Bantam level tournament this year. Association is concidering rotating all levels of hockey to obtain ice for tournaments in the next season. Initiation/peewee or Novice/ Atom PAC MEETING We still need coaches at this level, so far Craig Gobel is coaching Bantam AAA, Kevin
Labbe Midget REM 15 coach. Robert Panelley MAA. SPMH requires another member to be able to sit in if Grant is ever not able to make these meetings. Without a member there we have no vote. Eric Grant volunteered but stepped down as he has a child trying out for this division. BUDGET We all need to work on getting our numbers in asap for this year’s budget. We are planning on doing a lot more with equipment, player/coaching development
and we must have our numbers together before any clinics are booked and or equipment purchased. Keep in mind we don’t know if we will receive an oilers 50/50, will not have casino this year, no cash calenders, and may All divisions have less revenue from bingos if it goes no smoking. ICE Carol was able to book 2 more hours a week at the tri for a cost of 110/hr for the upcoming season. Carol will need to check if Stony is available for early morning ice times if teams choose to use this time slot, they would individually be responsible for the fees. Carol
4. Coaching and Player Development
Bill has recognized the great need for developing our coaching and player programming. Bill has submitted a coaches application for approval of the executive. A motion was made by Bill Sommer to accept this new coach selection application( including expectation summaries, security policies, fair play pledges and qualification guidelines) Eric seconded this motion. Discussion that took place included agreement that we have a prospective coaches sign the fair play pledge with application so we have their dedication prior to interviews. Shane was worried a lot of coaches won’t step forward Bill Sommer with a lot of guidelines to follow, rest of executive agreed it was in the child’s best interest to have committed coaches agreeing to guidelines coaching our teams. Vote was All in favor.
3
A lot of calls are out to different coaching development clinics, Hockey Alberta and Hockey Canada. Bill is waiting to hear back as people must be on holidays. We have our hitting clinics scheduled for late Aug – early Sept. Discussion was made if we
can’t fill clinic we should open up to surronding communities to join in.
SGMH has their John Stevens Goalie clinic in place for the following season. There Karen/ Bill are 8 – 1hr sessions running from Oct – Jan at a cost of $75.00 a player. Executives
comments on this is a lot of people would rather SPMH hold their own Goalie development clinics and hire a different organization. We will get information from Gold Tech, Gold in the Net and others to see what we can do for this area. We are extremely short on ice and must look at booking companies facilities as part of the clinics. We all recognize the need for development in our goalies.
Bill would like to purchase new training equipment for training and coaches, this Bill includes tack triangles at a cost of $60-65 ea, parachutes for power skating, white boards, practice planners and whistles for coaches. We will need to get accurate numbers and present at next meeting before any vote will go forward on these requests.
5. Policy and Procedures
Sheryl spoke with Raydon Frayne regarding whether an Executive member can hold two positions on the Executive. SPMHA Constitution & Bylaws is silent Sheryl on this matter and therefore one person can hold two persons. This however brought forward a concern regarding two motions made on September 13, 2006 as follows:
"Leeanne moved we pay our referee scheduler $1.50/hr up to $4.50 a game. Sheryl seconded. Motion carried." and "Rick moved that the ice scheduler receive a fee of $350.00/month from August - March 2007. Total cost of $2800.00 per year. Eric seconded. Motion carried."
The Constitution and Bylaws state that no Executive member shall receive remuneration unless authorized at a general meeting of the membership and after notice of same has been given. As this was not done, the motions were Grant to follow not properly brought and are null and void. Both the Ref Scheduler and Ice up with Dale. Scheduler positions remain as volunteer, non-paid positions.Pam Geddes/Carol Butz have agreed to continue to be our ice schedulers as an unpaid position. Glenna Wagner has stepped down as referee scheduler due to this change. It is noted that SGMH pays this position, but as procedure hasn’t been conducted here in SPMH this position must continue to be unnpaid at this point. Grant will contact Dale Stark from Onoway to see if willing to take on referee scheduling position for Stony Plain.
Our executive recognizes the need to review and update our policies and bylaws. Sheryl is the process of reviewing and noting changes that need to be made. Nothing will be changed without meeting of membership and legal advise.
4
Executive members have been asked to due up a job description of each Each member position they hold and have turned into Sheryl to put as part of our policies.
6. FUNDRAISING
Bill Clow has been reviewing the past seasons fundraising figures and is concerned
that businesses have been dropping off our sponsorship program. He is going to approach past supporters with the new sponsorship program propossed. The changes have been made to include a new letter to give potential sponsors, and new Bill Clow initiatives to companies. These include more information on the website about the company sponsoring the program. Recognition in ad placed in April, and
tournament brochures. He has also proposed we acknowledge these compainies with a certificate and or plaque to hang in their business to show supportof SPMH including our logo and season date. Tickets to year end party included at higher levels. Bill has requested that all executive members recruite companies known to them and try to help him expand our fundrasisng sponsorship program. Forms and letters will be available right away on the website for distribution.
Ramp has a program proposed to include advertisisng banners running on our website that will provide funding kick back to SPMH. Sponsors could be on this
banner as well as companies wanting to advertise on this banner would be providing funding kick back as well.
Brad from Ramp will need to make a presentation regarding this program to clarify all aspects of this program.
7. NEW BUSINESS Grant has tabled our association purchase a new laptop for all minutes, policies, bylaws be available to have at all meetings. This will ensure internet access to all asscociations needed at meetings. 16/60, Hockey Alberta, Hockey Canada, our own website. This laptop would be soley property of SPMH and would follow the secretary executive position. Should the secretary be away, the laptop would be passed on to member covering position at that meeting.
Shane motioned the association purchase this computer, discussion led association to wait until dollar figures can ge established and will vote on this a next meeting. Karen Karen will get some figures for our next meeting on a laptop computer.
Gary will get an equipment return date set, as well as inventory all equipment Gary owned by SPMH before next meeting to determine need for new.
It was requested that the 2002 motion that all members pay a minimun fee of $100.00 at registration has been moved to be revoked. Association believes if someone has a full credit towards fees from bingos or concession worked they should be entitled to apply full amount to fees.
5
Discussion included that Grant will contact Darwin, and Karen will contact 12 in favor, 1 Germaine to see why this was decided in 2002. Motion carried. opposed
7. Next Meeting Our next meeting to take place August 8th 6:30 Provincial Building Please forward all Agenda Items to Grant before Aug 3rd that you would like to discuss at meeting. 8. Meeting adjoirned 9:10pm
6
Meeting Results
Stony Plain Minor Hockey Association Regular Executive Meeting Provincial building conference room SPMHA June 13, 2007 Present: Grant Cammidge Casey Butz Chris Slepenki Glenna Wagner Pat Zutz Bobbi Prue
Graeme Dawes Curtis Smith Travis Soltys Darwin Bozek Alan Bartholomew Leeanne Weiskopf Lana Wendt Shane Miners Marshall Kronewitt Eric Davidge Karen Hoflin Sheryl Cammidge Diane Boyer Bill Clow Tom Concilla Corey Stefura Tanya Tinney Absent: Raydon Frayne, Rick Simpson Bill Sommer Rob Bjornstad Craig Goebel Martine Mongeon Darcy Carter Kathy Karaba John Gilchrist Debbie Dahrouge
AGENDA TOPICS Action / Follow- up by:
1. Agenda Agenda was approved as distributed. 6:30 Moved/Seconded: Glenna Wagner/ Shane Miners Approved.
2. Review May 2, 2007 Meeting Results Minutes. accepted
3. Introduction of New Board Members Karen Hoflin – Registrar Grant Bill Clow – fundraising Tom Concilla – VP Operations Gary Kosch – Equipment Casey Butz – Peewee Director Diane Boyer – Bingo Director Chris Slepenki (shared with Kritstine Olsen)– Concession scheduler Travis Soltys – Federation League Graeme Dawes – Past President Marshall Kronewitt – VP Programing Martine Mongeon – Concession Curtis Smith – Initiation Director Sheryl Cammidge – VP Policies Leeanne Weiskopf – Secretary Grant Cammidge - President
4. Auditors Report – Tanya Tinney
SPMHA Meeting Results – June 13, 2007 Page 2
AGENDA TOPICS Action / Follow- up by: Tanya distributed financial report for executive to review as she explained all important aspects. Advised we shouldn’t sit at a profit and we should look at offering membership more programs/ clinics/ development to use some of this up. We were also advised to be careful as bingo funding could be less next Grant year, as well as we will be missing cash calendars this season.
5. APPROVAL OF MINUTES Curtis motioned Reviewed and accepted last meeting minutes as distributed by email. Bobbi seconded All in favour 6 BUSINESS ARRISING FROM MEETING MAY 2/07 Grant sent letter Letter has been sent to Hockey Alberta regarding suspensions of Atom coaches And Speak out program courses to be taken in order to be reinstated as future coaches. Hockey Alberta is happy with our actions. 7. FINANCE REPORTS Darwin Darwin, June / 06 we balance to date executive received copy of statement Casino numbers are still not in, but we expect to see them very soon. We need to set fees for next season. All budget numbers need to get to Darwin ASAP as we need to be sure about, equipment replacement, player development, extra ice needs etc. Invoicing is set to be sent out end of June, we should include letters wit all Karen/ Glenna invoices to include information regarding regular clinics, tryouts, speak out programs. Coach and Player Development Grant for Bill With regards to our atom situation it was suggested Stony Plain Minor Hockey Sommer host a speak out program at a cost of $300 and 15 per person. The association should pay for this 4 hr clinic. Anyone putting his or her name Marshall forward for coaching should attend this clinic. motioned in favour, Curtis seconded All in favour COREY amended this motion that should be hockey safety should be pursued to be taken together with the above program so participants could attend all in Corey motioned/ one day. Shane seconded amendment accepted
Shane suggested the peewee hitting clinic be apart of tryo9uts so all players have course prior to being accepted on rep team. All older atom players that Marshall to set may be included in affiliation should also be included in this clinic up
8. UPCOMING ADS Jersey and equipment return Corey to place Information regarding registration / invoicing ads Tryouts Hitting, Ref, Speak out coaching clinics Fee deadline date – to include new late fee
SPMHA Meeting Results – June 13, 2007 Page 3
AGENDA TOPICS Action / Follow- up by: PRESIDENT’S REPORT Grant Cammidge Hockey Canada wants all memberships to be online, we need to look at ramp or otherwise to get this done. Marshall to present next meeting or special meeting.
We signed new deal with BFL for a 5-year term for insurance, no need to worry for increase in our rates.
Ice schedule meeting for trileisure has come and gone, fees to be $110 / hr Stony will have their meeting next week in regards to this years fees.
Regarding this years hockey fees, we decided we should leave fees where they are at this time as there is a need for new jersey’s equipment and player development as well as a higher payout for concession volunteers.
Grant has been to the Alberta hockey meeting in Red Deer, Terry Letingham is our new president, Lori Silke our new director, Mel Blaze is the newly assigned GM for the Hockey Canada sr hockey team. This is our 100yr Hockey Alberta celebration, which will include something special at Rexall Nov 29th. Our Stony Plain Eagles were inducted into the Red Deer hockey hall of fame.
Pac Meeting. No triple A atom team this year, conditioning camps will be Aug 25 – Sept 7th. Parents of have a casino Sept 2-3 and they need 20 – 30 volunteers. MA Federation, 12AAA REM, MAA now all part of the elite grouping.’ There have been boundary changes with hockey Alberta, if someone wants a release, there is a form on the website and parents should do this as soon as possible.
Ice Scheduler: we posted ads in the local paper for 2 weeks and we had 3 Pam/Carol applications. Shane Miners, Pam Geddes/Carol Butz, and Aaron Sing. Shane Miners withdrew his application after knowing others put name forward. Discussion was made by Eric that he would like new scheduler to be able to update when and how much ice each team has to let membership know, we already have this information done through our budget and all is accounted for. Bobbi suggested we should not have one person doing all the scheduling for both Spruce Grove and Stony Plain, and we should try to keep our scheduler in our own community. We also discussed better use of all teams ice times, and are looking into early morning ice times.
Motion was put forward by Graeme to accept Aaron Sing as our new ice scheduler, Curtis seconded. 4 in favour, 7 against. Motion denied.
A second motion was put forth by Sheryl to accept Carol Butz/Pam Geddes for Grant/Carol/Pam/ a one-year trial, seconded by Curtis 9 in favour, 1 against. Marshall
Graeme motioned we attempt to buy 3 hour twice a week slots of ice every week before it is all gone to accommodate our shortage of ice needs for the upcoming season. Curtis seconded, all in favour. The Alberta provincial curling play downs will be played at the Agrena this year and we (both organizations) will be short ice for 10 days.
SPMHA Meeting Results – June 13, 2007 Page 4
AGENDA TOPICS Action / Follow- up by: Referee scheduler ad was placed in the local paper for 2 weeks, we have 2 applications. Dale Stark from Onoway with experience being secretary, and scheduler with Onoway, moved into town and wants to be apart of this organization. Glenna Wagner would like to put her name forward with the condition she schedules both Spruce Grove and Stony Plain together to better utilize our referees. Leeanne motioned Glenna continue to schedule Sheryl to check or referees as she did a fantastic job last year. Shane miners seconded with Raydon this motion with the condition we have clearance from Raydon that Glenna regarding this. can hold 2 positions one being a paid one. All in favour pending legal advice. Darcy Carter would still do elite teams, Glenna to do all other. Sept 15-16 is our ref clinic all is in place for this clinic
Sheryl will review and start updating our constitution and bylaws.
Amalgamation committee – Bill, Curtis, Eric, Grant, Wayne, Terry, and Kirby, Spruce Grove’s February minutes included information regarding merger, membership may comment but be assured everything is in the very early stages.
Novice 16/60 changes, there was concern regarding teiring, we will restructure all novice tams this year. We will check and review all teams in all levels to try to keep an even playing field. We may also try 1 stronger team and move up in teiring.
Grant wanted association to be aware that Vermulan and Loree have both requested and received releases from our association
NEW BUSINESS: Pat Zutz Concession Review from season: Pat motioned that based on the 2006-07 Concession Review that the payout for concession workers be as follows:
Workers for the regular hockey season be 10/hr and the Allan cup week ( April 16-21) be 14/hr. Shane seconded this motion, all in favour.
Glenna asked that we change our year-end to be from June 30th up to March 31 as this would allow the executive to finish numbers in time for our May annual general meeting. We would have better numbers to do our budgets for upcoming seasons. Chris motioned Graeme seconded 7 for, 1 against.
Glenna recommended we have a deposit on all jersey’s, Eric suggested that Gary Kosch each team have a jersey parent instead that is responsible for collecting, cleaning and distributing jerseys throughout the season. Eric motioned that each team manager is to appoint a jersey parent at the beginning of the season and are to follow a jersey protocol. All in favour, agreed this was the best idea for jerseys.
We are going to do inventory of all equipment, assess need for replacement, and check conditions of all. We will try to get everyone together to do this inventory at the arena to lessen the time frame and get this done. SPMHA Meeting Results – June 13, 2007 Page 5
AGENDA TOPICS Action / Follow- up by: NEXT MEETING IS SET FOR JULY 11TH, AT 6:30 HERE AT THE PROVINCIAL BUILDING CONFERENCE ROOM.
Meeting Adjourned: 9:10 p.m.
Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Dog Rump Creek Station March 14, 2007 6:30 PM
Members: Chris Slepanki, Glenna Wagner, Corey Stefura, Debbie Dahrouge; John Gilchrist, Pat Zutz, Bobbi Prue, Kathy Karaba, Rick Simpson, , Eric Davidge, Paul Newman, Grant Cammidge, Curtis Smith, Martene Mongeon, Graeme Dawes, Sheryl Cammidge, Bill Sommer, Allan Bartholomew Absent: Craig Goebel, Leanne Weiskopf, Lana Wendt, Shane Miners, Brent Miller, Kyle Hehn, Allan Bartholomew, Darwin Bozek, Raydon Frayne, Ron Bjornstad
1. Review Agenda 2. Adoption of Agenda – Martene moved, Bobbi seconded, carried.
3. Adoption of March 14, 2006 minutes. Bobbi moved Martene seconded. Carried
4. Business Items:
• Bingo Casino applications have been filed Lana
• Referee in Chief Report Grant Several issues with abusing the refs. Had issues with team manager and refs from Strathcona. Strathcona PW house players leaving the ice and Strathcona parents Hackled the players and asked players for phone numbers. Stony team Did put in a complaint Strathcona did send in an apology letter as manager went into the ref’s room to complain PW AA had an injured player and ref wouldn’t blow the whistle while in Drayton Valley complaint has gone in
Grant motioned to move the refs room allowing our referees to be safer. Letter needs to be sent to the Town of Stony Plain. Rick seconded all in favor carried
• Stony/Spruce Amalgamation Grant Question was raised do we want to continue working on this. Executive agreed that committee needs to gather all information and meet with Spruce Grove. Once all pros and cons are put together to bring back to Executive
• Treasurer Report Glenna Copy of balance sheet handed out to Executive Glenna to review cash calendar proceeds sand look at concession revenue to see if it is feasible over a 5-year period to no longer sell cash calendars
• Concession Director Pat Pat motioned that we extend the concession managers contract for 1 year and will do a tender in April 2008 Glenna seconded carried There are still families that did not give concession cheques message To go out to teams that we need workers for the Allan Cup Suggested that we raise concession cheques to $75.00 for the 2007/2008 Season Sheryl to do report on how many cheques were cashed
• Tournaments Kathy Tournaments planning is going well Pee Wee – 12 teams Novice – 16 teams Glenna motioned that Kathy Karabe is now the tournament director and needs to sign onto the Tournament account. Chris Slepanki to sign off Debbie seconded carried
• Cash Calendar Martine Draws have been done for January & February 2007 Glenna to review cash calendar proceeds and look at concession revenue to see if it is feasible over the last 5 years to not sell cash calendars
• Midget Report Kyle No report
• Bantam Report Shane AA won silver in provincials • Peewee Report Curtis Several complaints in regards to reffing
• Atom Report Alan Complaint has come in from the final provincial game in Chestermere. Hockey Alberta looking into this matter and will report back to SPMHA
• Novice Paul Not many evaluations turned in
• Initiation Bill All jerseys now have McDonald’s crests
• Yearend Party Bobbi Bobbi made a motion that we take $3000.00 from the tournament account to help cover costs of the awards. Sheryl seconded 14 for 1 opposed 1 abstained carried Senior and Junior ref award free tickets for 1st year refs Yearend party will be held at Centennial April 28 Bobbi made a motion that Coach of the year and Manager of the year award is dropped, as we are all volunteers. Kathy seconded carried Executive Awards to be given Craig – 10 years Ron – 5 years Graeme – 5 years Brent – 5 years
• Registar Items Glenna for Leanne Tracking of registration fees $500. more a year if Darwin is to do it. Registration fees will be able to be claimed on income tax therefore receipts will need to be given out Glenna made a motion that the registrations are handled by the bookkeeper and increase his salary by $500.00 a year. Chris seconded. 13 for 1 opposed 1 abstained carried
• Fairplay Policy Debbie Dahrouge handed out a copy of SPMHA Constitution and Bylaws stating “ All players are to be given an equal opportunity to play during league games, or playoffs UNLESS the player is receiving disciplinary measures, is ill, or injured.”
• Police Reports Graeme for Raydon Security Policy has been drafted John motioned that we accept Curtis seconded carried. Raydon needs to make up an application for coaches with the question do you have a criminal record. Criminal checks are to be done every 2 years unless it is a coach applying for the first time. New Business:
Equipment- needs an inventory from Rick and need to budget how often to replace jerseys John has offered to help Rick do this. Suggested for next season to get deposit on jerseys might be more incentive to return or start getting jersey parents. Glenna motioned Debbie seconded carried
Need to contact Town of Stony Plain to find out what is happening with our Display Case at the Arena
Annual General meeting to be held on May 8 Chris to place ad and book venue
POSITION NAME RETURNING INTERESTED PRESIDENT Graeme Dawes Yes 2nd term PAST PRESIDENT Darwin Bozek Nonvoting VP OPERATIONS John Gilchrist Yes VP POLICY/PROC Raydon Frayne Yes VP PROGRAM VACANT TREASURER Glenna Wagner Yes SECRETARY Chris Slepanki No Leeanne Weiskopf REGISTRAR Leanne Weiskopf No Karen Hoflin
DIRECTORS
Player/Coach Vacant Midget Kyle Hehn No Bantam Shane Miners Yes Pee Wee Curtis Smith No Atom Alan Bartholomew No Novice Paul Newman Yes Initiation Bill Sommer No Curtis Smith Bingo Lana Wendt No Diane Boyer Equipment Rick Simpson No ACCHL & ECPWHL Ron bBjornstad Yes Federation/16/60 Eric Davidge Yes Publicity/Web Corey Stefura Yes Referee-In- Chief Grant Cammidge No Referee Assigner Glenna Wagner No Darcy Carter Tournaments Kathy Karaba Yes Concession Scheduler Sheryl Cammidge No Chris Slepanki/Kristine Olson Joint Concession Pat Zutz Yes Ice Scheduler Craig Goebel No Cash Calenders Martene Mongeon Yes Special Events Bobbi Prue Yes Fund Raising Debbie Dahroughe No
PAID POSITIONS Book keeper Darwin Bozek Scheduler Craig Goebel No
Meeting adjourned 9:55pm
Next Meeting: Wed., April 11,,2007 @ 6:30PM(Dog Rump Creek). Meeting Results
Stony Plain Minor Hockey Association Regular Executive Meeting
SPMHA May 2, 2007 Present: Raydon Frayne, A/Chair Chris Slepanki Glenna Wagner Pat Zutz Bobbi Prue Kathy Karaba Curtis Smith Martine Mongeon Bill Sommer Alan Bartholomew Leanne Weiskopf Lana Wendt Shane Miners Brent Miller Debbie Dahrouge Grant Cammidge Sheryl Cammidge Darwin Bozek Rob Bjornstad Absent: Graeme Dawes Eric Davidge Rick Simpson John Gilchrist Craig Goebel Kyle Hehn
AGENDA TOPICS Action / Follow- up by:
1. Agenda Agenda was approved as distributed. Moved/Seconded: Martine Mongeon/Glenna Wagner Approved.
2. Review April 11, 2007 Meeting Results Minutes to be amended as requested and adopted at the next meeting. Chris Slepanki Next Meeting
3. Business Items: Bingo Director: Lana Wendt advised that Bingo workers are needed for Lana Wendt th the May 9 Bingo. One additional worker is also required th for the May 10 Casino. Grant Cammidge Referee in Chief: Grant Cammidge advised the Award Recipients at the year end SPMHA party:
New Referee: Colton Thurrot Junior Referee: Graham Kuzek Senior Referee: Chris McDougall Treasurer’s Report: Auditors report will be presented at the Annual General Glenna Wagner Meeting. Darwin Bozek circulated SPMHA Balance Sheet and Profit & Loss, July 2006 through June 2007. Concession Director: Pat Zutz advised the Executive that the concession was Pat Zutz very successful this year. The Allan Cup week was exceptional – all invoices and reconciliations sheets were forwarded to bookkeeper. Upon Sheryl Cammidge’s completion of the spreadsheet identifying the total hours worked and the financials are complete, Glenna, Pat and Darwin will discuss the payout and present it to the Executive for a vote. Pat made the following motion:
SPMHA Meeting Results – May 2, 2007 Page 2
AGENDA TOPICS Action / Follow- up by: That those volunteers that worked the concession during Pat Zutz the Allan Cup be paid an hourly premium between $3.00 to $5.00 dollars pending the completion of the financials.
Moved/Seconded: Pat Zutz/Chris Slepanki Approved.
Once the financials are complete the hourly payout will be put forward to the Executive for a vote. Tournament Director: Kathy Karaba to finalize tournament financials and provide Kathy Karaba to Darwin Bozek. Cash Calendars: No report. Martine Mongeon Midget Director: Absent - no report. Kyle Hehn Bantam Director: No report. Shane Miners Pee Wee Director: No report. Curtis Smith Atom Director: Alan Bartholomew provided an update on the Atom AA Alan team. They were successful in winning a Silver place in Bartholomew the Provincials. Further discussion and Committee’s recommendations regarding the Investigation of the Atom complaints will be moved to the end of the Agenda.
Novice Director: No report. Paul Newman advised he is not be able to attend the Annual General Meeting and asked one of the Paul Newman other Directors to read his report. Shane Miners offered to read it. Initiation Director: No report. Bill Sommer Special Events: Bobbi Prue thought the year end banquet was very Bobbi Prue successful. Once again the sound system caused problems. Suggestion was provided in that all guests could sit in the bleachers and the speakers could remain on the ground level. This would ensure everyone could
see the speakers and award recipients and may be able to hear the speakers more clearer. Registrar: Leanne Weiskopf is waiting for the concession credits in Leanne Weiskopf order to provide Spruce Grove Minor Hockey with the details for those players moving into Midget. Reminder that Darwin will be creating the registration receipts to provide tax receipts for the new federal sports program. Darwin advised that he will apply for the appropriate status Darwin Bozek that the association will need to obtain for the new tax deductible program. League Directors: No reports. Ron Bjornstad / Eric Davidge
SPMHA Meeting Results – May 2, 2007 Page 3
AGENDA TOPICS Action / Follow- up by:
4. New Business Investigation Report – Atom AA Team Alan Bartholomew provided information on the outcome of the Committee’s discussions with Coaching staff from the Atom AA Team. All parents were also given an opportunity to provide their feedback. The Chestermere issue was investigated and dealt with by Alberta Hockey. The following information was provided by the Committee as a result of complaints received: Atom AA team was on the ice 111 times as well participated in off ice training, and participated in HIT Clinics. Coaches did do some good – it wasn’t all bad. Not all feedback received was negative – some was positive. Committee looked at SPMHA Bylaws and determined that there were breaches with regard to: a) inappropriate language on the bench; b) un- sportsman like in not promoting fairplay. Reached a decision that the Senior Coaching staff lacked knowledge and experience at the rep hockey level and recognizes that Hockey Alberta has suspended four of the five coaches for the 2007/2008 Season upon completion or re-completion of the Speak Out program and a written summary to the Alberta Hockey Chair within two weeks of completion is also required. It was brought to the Executive’s attention that two of the Assistant Coaches did not receive complaints from the parents. That Alberta Hockey did a full investigation with regard to the Chestermere incident and it needs to be recognized as serious by the Association.
Following the sharing of the Committee’s findings, the Acting Chair asked those people on the Executive that were a part of the Atom AA team to leave the room, they were: Glenna Wagner, Curtis Smith, Debbie Dahrouge, Brent Miller.
The Executive discussed further, the following recommendations were presented:
1. Letter of reprimand to all five Coaches. Committee members to draft the
correspondence. 2. That based on the evaluations the two Head Coaches (Co-Coaches) to serve an additional two weeks suspensions (2007-2008 Hockey Season) in
addition to the Alberta Hockey suspensions. It was further discussed and recommended that these two individuals cannot serve on the SPMHA Executive. 3. That upon completion of their suspensions, the two Head Coaches (Co- Coaches) cannot apply for Head Coach positions until the completion of one full hockey season in a mentorship position, that being an Assistant Coach position in the 2008-2009 Hockey Season, but not eligible to hold a Head Coach position until the 2009-2010 Hockey Season.
Moved/Seconded: Grant Cammidge/Darwin Bozek Approved. 12 Approved. 1 Opposed.
SPMHA Meeting Results – May 2, 2007 Page 4
AGENDA TOPICS Action / Follow- up by: Grant Cammidge made the following motion: 12 Approved That any member that is not in good standing with Alberta Hockey can 1 Opposed. not be a member of the Executive.
Further discussion as a result of these findings included:
SPMHA does need to recognize it’s accountability, and need to ensure we
are providing our Coaches with mentoring, direction and expectations
Evaluations should be completed twice a year, once in November and again
in January. All evaluations must be retained and held in secure file. These
evaluations will assist Director’s with future Coaching selections.
Hockey Alberta does have a mentor program – we should look into it. SPMHA needs to respond to Hockey Alberta’s April 5, 2007 correspondence. Graeme Dawes SPMHA needs to put a guideline on the website on how to deal with team issues and the options available to all. Novice 2 team didn’t fair well in the 16/60 structure – Ron Bjornstad advised that there is nothing we can do because of the rules outlined in that league. Awards for year end banquet – should be revisited next year as there were Bobbi Prue some complaints received. Bobbi to put ad in the Reporter of the Awards Recipients. 2007-2008 Hockey fees will need to be set at the next regular meeting. Agenda Item Registrars address needs to be updated for the next round of forms to Registrar – next indicate SPMHA PO Box address rather than a personal home address. season. At the AGM, paid positions must be brought up to the membership. Chris Slepanki AGM – Agenda AGM Agenda setting – need to discuss with the President, Graeme Dawes. Chris Slepanki Consideration for team leagues needs to be discussed – Ron Bjornstad. Agenda Item Player releases – questions brought forward on the Associations understanding. Clarification: it is not the Associations practice to deny Agenda Item – players releases but it also needs to be clear that the player may not be able VP Policy / to return to SPMHA based on availability and try out process. Policy needs Webmaster to be in place and posted on the Website. Kathy Karaba and Glenna Wagner have offered to clean up the SPMHA office. Documents that are dated will be shredded. This will allow room in Kathy Karaba / the files to securely store new materials. It was suggested that SPMHA Glenna Wagner consider hiring a summer student to review all meeting minutes and input into Agenda Item the office computer. This will be considered at a future meeting.
Meeting Adjourned: 9:45 p.m.
STONY PLAIN MINOR HOCKEY ASSOCIATION Executive Meeting NOVEMBER 14, 2007 Held at the Stony Plain Provincial Building
PRESENT:
Grant Cammidge Bill Clow Sheryl Cammidge Tom Cancilla Leeanne Weiskopf Glenna Wagner Paul Newman Carol Butz Corey Stefura Chris Slepanki Diane Boyer Bill Sommer Chris MacDougall
Establish Quorum
Grant Cammidge called the meeting to order at 6:35 pm.
07-01
Bill Sommer/Curtis Smith moved to accept the agenda as presented. Carried.
07-02
Chris Slepanki/Glenna Wagner moved to accept the minutes of the September 26, 2007 meeting. Carried.
07-03
Curtis Smith/Carol Butz moved to accept the minutes of the October 10, 2007 meeting. Carried.
BUSINESS ARISING FROM LAST MINUTES
Grant sent out a letter to all Bantam house parents explaining the changes to the Bantam house teams. Both teams are now moving forward.
INITIATION REPORT
Curtis Smith presented the following coaches for ratification:
Team 1 - Marshall Kronewitt/Rob Sklaruk Team 2 - Tandy Perneel/Jeff Wildeboar Team 3 - Jerry George Team 4 - Troy Peterson 07-04
Curtis Smith/Tom Cancilla moved to ratify the above coaches for the 2007/2008 season. Carried.
ATOM REPORT
None, Alan Bartholemew absent.
PEEWEE REPORT
None, Casey Butz absent.
BANTAM REPORT
Tom Cancilla presented the following coaches:
Team 1 - Shane Miners/David Olson Team 2 - Wade Lewis Team A - Ted Jenkins Team AA - Rob Vandenmark
07-05
Tom Cancilla/Paul Newman moved to ratify the above coaches for the 2007/2008 hockey season. Carried.
Tom also thanked Grant for quickly dealing with the Bantam House Teams.
COACH/PLAYER DEVELOPMENT
Bill Sommer presented the following report:
November 10, 2007 - The Coach level/Speak Out program was held. 11 coaches from SPMHA attended. The Bantam A and AA coach did not show up or cancel their registration.
November 17, 2007 - Coaches checking clinic will be held from 11:30 am - 5:15 pm. The on ice session will be from 4:00 - 5:15 pm.
November 19, 2007 - Checking clinic will be held for atom players that are affiliated to peewee and any peewee players that missed the first checking clinic. There are 24 players registered with more expected. Marshall Kronewitt and Travis Soltys will instruct this clinic.
Marshall Kronewitt is still trying to arrange a power skating clinic.
EVALUATION REVIEW
Bill Sommer informed the board that there is a survey company that SPMHA could use to gather assessments from the membership on how evaluations went this year. This survey has the capacity to include 100 surveys. Bill could then summarize the surveys and report back to the executive. The first survey is free to the association.
07-05
Bill Sommer/Chris Slepanki moved to proceed with the free trial survey. Carried.
Bill Clow distributed a handout that contained recommendations from an evaluation committee that was formed during the 2006/2007 hockey season. (See attached) These guidelines should be included in evaluation procedure.
JERSEY PARENT
Tabled for next meeting, Alan Bartholomew not present.
REGISTRATION
Tabled for next meeting, Karen Hoflin not present.
THIRD JERSEYS
Leeanne Weiskopf requested clarification of third jersey usage. Our current bylaws do not make any reference to a third jersey. The proposed new bylaws state that third jerseys may only be worn for practices. Leeanne had asked Grant Cammidge for clarification at the beginning of the season regarding third jerseys as the Weiskopf's company was planning on sponsoring their son's team for a third jersey. Grant had given verbal approval for the third jersey as long as it had the SPMHA colors (gold/white/black) and the SPMHA logo (bear swatting a puck). There followed a discussion about where the jerseys could be worn. The team in question, Sullivan Peewee A, plans to only wear the third jersey for the rest of the year. The executive feels that all third jerseys must be approved by the executive. There was no decision on where the jerseys could be worn. The Executive will review this issue along with the proposed new policies.
MIDGET PROGRAM
Tabled for next meeting, Shane Miners not present.
POLICIES AND BYLAWS
Sheryl Cammidge would like the review of the proposed bylaws and policies completed by February, 2008 so that they may be posted on the website. This would give the membership plenty of time to review the proposed bylaws and policies prior to the Annual General Meeting. The membership will be asked to vote on these at the Annual General Meeting. Sheryl suggested that we concentrate on the Bylaws to begin with and then proceed to the policies. Sheryl also advised the Board that Hockey Alberta states the Bylaws must be reviewed and/or changed by September, 2008.
Corey Stefura thanked Sheryl for getting the draft process underway. Corey suggested that we have a special committee to review the bylaws, however the majority of the board felt it better to have an extra meeting to start reviewing the bylaws as a whole board. This meeting is set for December 5, 2007 at 6:30 pm, Stony Plain Provincial Building.
CORRESPONDENCE
Bill Clow, representing SPMHA, was presented with a $500.00 cheque from the Town of Stony Plain on behalf of Pepsi. Pepsi has recently signed a contract with the Town of Stony Plain to have their products sold at the arena and other Town owned venues. SPMHA will receive $500.00 per year for 5 years under this contract.
NEW BUSINESS
The old, missing minutes are now updated and on the website. Thanks Corey!!
Grant Cammidge, along with Wayne Wishloff, president of SGMHA. met with Gord Montgomery regarding the amalgamation issue. Grant Cammidge advised Gord Montgomery that SPMHA is not considering a merge at this time.
Chris Slepanki asked the board if it felt that the concession should be closing if it is slow. The Board felt that we should have the concession open on a daily basis, whether it is games or practices. There were also requests for some additional items to be placed on the menu, i.e. healthy alternatives. Chris will talk to Darlene about these requests.
Chris MacDougall asked that no games be scheduled at Rich Valley. Referees are very hard to assign out to Rich Valley. There may be a possibility of getting referees from Barrhead, but this would be up to the individual teams. If there are league games originally scheduled for Rich Valley, then referees will be assigned to those games.
Pictures are scheduled for November 27 & 28 at the arena. Bobbi Prue will send out a schedule to all teams.
Glenna Wagner asked Grant if he had attended the Hockey Alberta Atom 4 on 4 meeting or the PAC meeting. Grant had not attended either. Glenna asked if in the future, other board members could be advised of upcoming meetings to ensure SPMHA is represented. Tom Cancilla volunteered to attend the PAC meetings.
Next meeting: December 5, 2007 6:30 pm Stony Plain Provincial to review Bylaws.
Regular meeting: December 12, 2007 6:30 pm Stony Plain Provincial Building.
07-06
Grant Cammidge moved to adjourn the meeting at 8:00 pm. Carried.
OCT 10, 2007 Provincial Building 6:30-pm
Attended by: Corey Stefura, Carol Butz, Sheryl Cammidge, Grant Cammidge, Trais Solyts, Shane Miners, Bill Sommer, Eric Davidge, Chris Slepanki, Marshall Kronewitt, Bobbie Prue, Diane Boyer, Kathy Karaba, Karen Hoflin, Glenna Wagner, Leeanne Weiskopf
Special Guest speakers: Bill Underhill, Bob Kotscherofski – Bantam house team 1 & 2
Presentation from Bantam 1 and 2 house teams pre meeting
Bantam 2 house
Discussion: Bill was at the meeting to represent Murray Henning’s team SPMH Bantam #2. The parents and players from this team are frustrated. The website clearly stated that there would be evaluations for rep teams AA and A but that 2 or 3 evenly matched house teams would be divided up depending on # of registrations. The parents are upset that this in fact is not what happened. Bantam house team 2 is weary that the executive has veered away from facts stated on website and handouts at evaluations. Parents were not asked, consulted or made aware of any changes at all through the process this year. The coach and other parents are concerned with the way the team sits at this time, as there are 9 players and 1 goalie showing up or practices. The other players are confused and upset and have not made any practice times yet. 2 of the children registered with this team cannot skate or play hockey. The parents are also concerned with the way initial practices were taking place. There has been no team list, no communication, and are upset that their division does not have a director. The parents are worried with the caliber of this team there won’t be any teams in the league within their playing skill to compete with this season. Players on this team are so upset with what has happened that they aren’t showing up for practices or games. The parents are upset because they were not delivered what was promised at the beginning of the season. This seems very unfair to them and not in the best interest of all the children. Bill Underhill proposes we put the 2 house teams back to the equal fair teams that they were at the beginning of the season. And keep them as 2 evenly tiered teams.
Bantam 1 house
Discussion: Bob Kotscherofski was at the meeting to represent his house team. Bob started off by acknowledging the fact that the coaches, parents and players are finding this a truly emotional time this season. The original proposal was to move the team forward not to cause this level of anxiety. Bob feels that we all lacked in communication with parents at all levels this season due to losing a director, in the teirring process for the house players. Our bantam 2 team is wrong in feeling they are being left out, he feels it is the opposite, the kids will have more room for improvement with the teams as they sit, as the coaches will be able to teach them at their level. Bob strongly feels this is the only way to keep our players developing is to re tier all our teams at all levels. With the first game scheduled for Sunday he and his team is begging the executive to go forward with the teams as they sit today. He also feels if we mix the teams back up as they were, he is worried that there is to much anxiety with the parents that the stands would turn ugly. Some of the team’s parents are not willing to go back to 2 even teams and we may loose players if we switch back to evenly mixed teams. The executive wanted to know how these players were picked to be on this team? Bob let us know it was kids cut from tryouts, and he and Malcolm picked the last couple of kids for the team after tiering was approved. Both teams are going into the league at a tier 7 (a) and (b) and after 8 games they will be retierred. Even though there will be a lot of wins for bantam 1 and a lot of losses for bantam 2 they feel it will all correct itself out after xmas. Bob agrees that the parents may have the perception that this team was hand picked, but he assures us all players were picked by skill level. We reminded Bob that any decisions made tonight regarding this issue would be made with out emotions involved. The executive feels the original presentation of this proposal was mis presented and taken incorrectly by most of the board. The executive needs to make the best decision for the kids involved at this level.
MEETING CALLED TO ORDER BY GRANT CAMMIDGE, SECONDED BY GLENNA WAGNER 7:45 PM
Comments on presentation given before the meeting by both parties
Eric – Bob called Eric a couple of weeks ago, let him know a lot of people are in support of this, and Eric agreed it was a good idea if we could get the approval of the federation to allow us to have Peewee A tiered as tier 3 and our house teams as 5/7/. Eric put in a request with the federation, it came back that we could have tier 3 for our A team, and both house teams would be tier 7 until the 8 games were complete.
Karen – Karen’s notes read: 1. We’ve tiered the house teams 2. No communication with parents involved 3. We changed a written process 4. Evaluation process changed 5. No consultation with parents or picked coaches
The original bantam house teams were picked and assigned by Shane Miners at the time of our last meeting. At this time the way the teams were sitting they both were relatively even, one a little stronger that the other, this is why it made sense to have one sit at a little higher level.
Original house teams:
September 28th October 1 Jamie Dicks Brad Weidel Jordan Miners Jordan Miners Kody Krocolowich Ryan Scott Kyle Deford Kyle Deford Carson Fiegel Spencer Vermulan Spencer Vermilion Brandon Rose Colton Olsen Tanner Edge Kent Henning Blaine Lewis Cameron Martin Cameron Martin Andrew Kotscherofski Andrew Kotscherofski Kalam Gibbons Jackson Berndt Jackson Berndt Tanner Hughs Tanner Hoghes Jarred Sorge Jared Sorge Brandon Matnichuk Coaches: Coaches Bob Kotcherofski Bob Kotcherofski Malcomn Berndt Dwayne Matnichuk Shane Miners Malcomn Berndt
Brad Weidel Jamie Dick Tyson Underhill Tyson Underhill Ryan Scott Kody Krocolwich Matthew Boyer Matthew Boyer Jordan Greenbank Jordan Greenbank Jeffrey Ross Jeffrey Ross Tyson Bush Jordan Pfannuler Jay Ouellette Jay Ouellette Nicholis Rozinicki Nicholis Roznicki Josh Taylor Carson Feigel Brandon Rose Kent Henning Tanner Edge Kalam Gibbons Blaine Lewis Coaches: Coaches: Dwayne Matvichuk Ian Ross Ian Ross
Our bylaws read: 1 – d definitions (house league) any team entered in league under designated C or other than those noted under traveling team destination. Traveling team: any team from the association entered into A league under assignation AA, A or B
Corey- Corey voted in favor last meeting with the assumption we would have 3/5/7 tiers, because we don’t have it this way in the league, he doesn’t still feel the same way. Agrees having higher skilled players side by side with weaker players would benefit everyone. Strongly feels cutting house players from one house team to another house team is not acceptable. Feels we need to go back to 2 evenly matched house teams.
Leeanne – Feels we need to go back to 2 evenly leveled house teams, was mislead in the last proposal.
Glenna - Agrees we should put teams back to 2 even teams and have them both play at the tier 7 levels.
Kathy – Agrees and wants 2 even teams
Diane - has a son placed on the weaker team and wants all the house players to be treated fairly and evenly, therefore she would like 2 even teams.
Bobbi – Agrees with Corey regarding being mislead at original proposal, Now that we are in the federation as 2 equal tier 7 teams would like to keep the teams that way as well. Even.
Marshal – Noted that there was some confusion between tierng the teams 5/7. When Eric was given the okay to put in 2 teams at each level Marshal was aware that we would have to different levels of players. He understood this. As the program director, he feels the kids can develop in all levels of our hockey program. Feels that we have a lot of room to improve our bylaws and we should use them as guidelines, not strict rules. Of course we need to adhere to all of our bylaws, and it is policies that guide us and have room for improvement. Marshal believes that once communication broke down between coaches/players/ parents we dropped the ball. As only the kids that were dropped down from evaluations make the higher team, we didn’t treat this evaluation process fairly. Some players didn’t try out but may have if it was known to membership what the change in tierng was going to be.
Chris S– Praised Shane in making 2 equally skilled teams from the beginning. What transpired after his decision was made was an error in executive. Worried that we (executive), as a whole looks terrible when we don’t stand behind one another about decisions that are made. Wants our teams to go back to 2 even teams as per our bylaws.
Bill S- Bill agrees with us having a tiered system that it would help develop our players involved. Agrees we didn’t communicate with the parents and we never should have asked Shane to step down as Bantam director at such a curtail time in the team placement and not have someone ready to communicate with parents. This lost a lot of credibility with the association.
Travis – Feels parents are putting a lot o pressure on the kids. These kids may be re- tiered at Christmas, but they will still play at the same level come provincials. Feels that equal teams is the only way to have it.
Sheryl – Agrees we need to have 2 equal teams; it is okay for us to admit that we made a big mistake and go back to the original course of 2 equal teams.
Carol – Agrees we didn’t follow process and need to go back to 2 equal teams.
Grant – to save credibility we need to go back to what was originally said, we need to have 2 equal teams even if this doesn’t make everyone happy.
Shane – Bantam 1 has an exhibition game scheduled for tomorrow; we also have to have coaches appear at the federation meeting with a roster of teams set out. What ever our decision is today we need to follow through and make sure our teams are represented properly at these meetings. If we need to cancel the game, we need to make sure this happens. Sat/Sun league games start.
Karen’s final thoughts, when all else fails we MUST follow our bylaws. Diane will abstain from this vote as well as Shane Miners; they both left the room while voting.
The motion of Sept 26th which reads” Chris M motioned we go ahead on tierng our bantam house teams to tier 5/7” is hereby declared null and void. Section 1(d) of the SPMHA bylaws states: “House league team – any team entered in a league under the designation C or Designation other than those noted under the traveling team definition; traveling team, any team from the association entered into a league under the designation of AA, A or B. Therefore SPMH cannot, according to the bylaws, tier house teams. Further, the evaluation process posted on the SPMHA website states in paragraph 8(a) “Evaluations at this level are done to create one AA level rep team, one A level rep team, and 2 or 3 evenly matched level tams depending on registration numbers.” Accordingly, the two bantam house teams will remain as tier 7A and 7B in the federation league. *******************************************************************] Corey suggested we put our apology bantam letter on the website along with one for players / parents involved.
Shane Miners motioned to be appointed as our Midget director, seconded by Eric, all in favor, passed. Welcome Shane as our midget director.
Ratification our Peewee A coach – Trent Sullivan, Eric motioned, Marshal seconded, all in favor, passed.
Grant motioned to adjourn meeting until Wed Nov 14th to be held at provincial building at 6:30. All in favor. Meeting adjourned at 9:40pm Meeting Results
Stony Plain Minor Hockey Association DIRECTORS MEETING ARENA DRESSING ROOM SPMHA SEPT 5th, 2007 Present: Grant Cammidge Casey Butz Alan Bartholomew Marshall Kronewitt Curtis Smith, Bill Sommer Leeanne Weiskopf Tom Concilla Shane Miners Paul Newman
GOALIE OVERAGE/SHORTAGE We are going to need to get through our tryouts including A / AA to see where our goalies are sitting, after that we(SPMH) is going to have to have a personal conversation with all of our house goalie parents. Spruce Grove has simular situation with their bantam overages and peewee shortages. We will go over our process with spruce grove to inform them of our procedures in determining if we are going to have any extra, or willing goalies to move over.
Marshal will contact Spruce Grove this week to insure we are following simular formats in our decision. Marshall will also do up a draft for Shane and Casey to review and approve.
When our final scrimmage is complete, we will need to approach bottom 6 goalies as we need 3 at the Bantam level.
ICE SHORTAGES: Marshall Our number of players has increased a lot this year, questioned whether or not we have enough ice for all the teams this year. A few suggestions of places to check for ice is: River Cree, Calahoo, Rich Valley, Warburg. We are going to check if Pam and Carol would be willing to book another rink(outdoor) for our teams to use for secondary practices at all levels. CALL TO PARENTS FOR FREE SKATES; Not all calls are made at the levels, we need to make sure we are going to give parents all the information for free skates, tryouts, fees due and paid before going on the ice. COACH SELECTIONS We will be sure to have the director/VP/ and another director from another level present for all coaches interviews. We MUST make sure we follow the procedure approved at our executive meeting which includes all coaches having the following for an interview: application, signed fair play code, resume, have read choaches job description, criminal record/(withing past 24 months) Note: all coaches are interm coaches until radified at our next executive meeting Sept 12th. EVALUATIONS:all evaluators will be paid $100.00 for their help and time, players must be paid and registered for tryouts by 2nd free skate. IF FEES ARE NOT PAID THEY MAY NOT TRY OUT All evaluators must be reminded of following the evaluation process equally
Meeting Results
Stony Plain Minor Hockey Association DIRECTORS MEETING ARENA lobby SPMHA SEPT 9th, 2007 Present: Grant Cammidge Casey Butz Marshall Kronewitt Leeanne Weiskopf Tom Concilla Shane Miners
Meeting started 8:40pm
Topic:
Peewee teams sizes and concerns:
We had proposed our team numbers to directors looking for direction on team size and goalie distribution. We have 74 kids including 14 goalies. After discussion it was agreed Casey/ that we would have 5 peewee teams – 2 rep 3 house. 2 goalies on each rep team, and 3 Marshall goalies on each house team. There would be 13 skaters and 2 goalies on the rep teams, and 12 skaters and 3 goalies on house teams. This would leave 1 goalie available to send to Bantam. Marshal brought up that we need to decide who we will make available to moove to the Bantam level. A meeting is going to be held with all nd house goalie parents once evaluations are complete. Then we will give a 2 year peewee goalie the opportunity to move to the bantam level. It is important for us to keep Casey the peewee registration open until Dec/07 to bring team numbers up through season. Our peewee teams are able to affiliate from our atom program is shortages occur.
We decided to finish the evaluation process off before communicating to our goalie parents our need to move 1 goalie up to bantam.
It is also noted that SGMH has a policy that doesn’t allow a player/goalie to move up more than 2 years to a division. We need to assure we also include this in our spmh bylaws.
Marshall is going to check with neighboring communities if their associations have overages or shortages in the peewee/bantam levels. He will check with Onoway, Marshall Wabunm, and Calahoo.
Ice available: Rich Valley has 2 hrs a week open, should we purchase? Decided buy right away.
Enoch is in the process of putting up the new boards, Derrick Pure advised SPMH draw up a letter stating how many hrs a week we require. This may get the completion of the rink happening a little sooner. We (spmh) should get this letter done asap to assure prime ice times. meeting adjoirned at: 9:30
Meeting Results
Stony Plain Minor Hockey Association AGM MEETING Stony Plain Golf Course SPMHA April 10, 2008 Present: Eric Davidge Paul Newman Bobbi Prue, Pam Geddes Marshall Kronewitt Leeanne Weiskopf Bill Sommer, Shane Miners Tom Concilla Corey Stefura Sheryl Cammidge, Glenna Wagner Karen Holfin, Kathy Karaba Chris Slepenki, Bill Clow Chris McDougal, Alan Bartholemew Diane Boyer Martine Monegon Gary Kosch, Travis Soltys Including many members of Our membership present
Meeting called to order @ 7:15 Intoductions: Grant indtroduced himself, advised that we would be presenting the Russell Sharpe Memorial award during today’s meeting. Presentation by Curtis/Tom Gord Sharpe. Approval of Agenda Curtis Smith motioned, Tom Cancilla seconded Motion to approve AGM May 2007 Minutes Martine Mongean, Shane Miners Martine/Shane seconded Leeanne/Shane Motion to approve AGM April 2006 - Leeanne Weiskopf, Shane Miners seconded
Auditor’s Report Presented by Tanya Tinny Tanya reviewed the audit/and financial reports that were handed out at this meeting. Wanted membership to be aware that the figures are all from previous years financials, this past season will be reflected at next AGM. One of the biggest increases included concession – Allen Cup, registrations were up, and the concession deposits were at 4300 this year. Advised again that our non profit organization shouldn’t have such a large balance. Advised membership that SPMH has spent quite a bit more this past season, and again this will be reflected in the next year’s financial report.
Proposed Bylaw Presentation Presented by Corey Stefura: Proposed changes include changing executive members from 27 down to 9 voting members. SPMH would still have numerous sub committee’s to execute functions for operations of our organization. These changes have been proposed as Hockey Alberta is requiring all associations to update their bylaws and have them registered under the society act. These newly updated bylaws need to be submitted by September 2008.
Gord Sharpe - Russell Sharpe Memorial Award Mr. and Mrs. Sharpe would like to see their trophy present in the arena lobby. It’s for the kids of our association, the award is presented to players that have great preformance both on and off the ice. In and out of the arena. Congradulations to:
Brazden Brown Zachary Osterland Tanner Hugh (any missed please advise so they can be added and accepted into the minutes)
Discusstion of proposed bylaw presentation
Membership had questions/answer session, where each person was able to either ask/ or comment on different aspects of the proposed new bylaws. Executive members were able to answer their questions, and accept their comments. At this point, Spruce Grove and St. Albert are the only associations within Alberta that have current updated bylaws up to date.
Sheryl Cammidge motioned to adopt bylaws as presented to the membership, Bobbi Prue seconded. 95% of membership was in favor of accepting new bylaws, only 5 members were opposed. Passed.
Sheryl Cammidge motioned to continue to use Hawkings/EPP Dumont as our accountants, Lori Sorge seconded, all in favor, passed.
Director Nominations The following positions had nomination put forward President Grant to stay on as President VP Operations Tom to stay on as VP operations Policy and Procedure Director Bill Clow has put his name forward – accepted Registrar – Karen to stay on as Registrar Player Development Bill Sommer to stay as Player Development Coach Development Marshall to stay on as Coach Development Treasurer Glenna to stay on as Treasurer Events – Rhonda Tobin put her name forward – accepted Director at large Shane Miners put his name forward – accepted.
Meeting adjorned at: 9:35 coffee and snacks available for membership
Current executive was asked to have a small meeting after the AGM to go over a proposal from Chris Slepanki Minutes from Chris to add to these minutes. REPORT FROM CONCESSION COMMITTEE OBJECTIVE: Hire a concession operator for Stony Plain Minor Hockey In response to our tender offer we had two candidates who submitted their tenders which included their resumes of experience and history and their expected compensation. As a committee we looked at a number of aspects which included; 1) level of expertise and experience in the food service industry 2) did they or would they obtain their Food Certificate 3) perspective menu items and or proposed changes to the existing menu 4) other items included in the resume that they would/could bring to SPMH as an asset/attribute In making the final decision the committee considered the following: -the experience of the successful candidate which included experience in catering and/or managing a concession, -the ability to cook offsite and bring food into the concession -the expected wage -the ability to hold this third party accountable as they are not a member of Stony Plain Minor Hockey so for ease of accountability and addressing concerns -this candidate already holds their Food Handling Certificate
The above were the reasons presented to the Executive in making the final decision.
Wednesday August 20th, 2008 @ 7:00pm Monthly Executive Meeting
Attending: Grant Cammidge, Bill Clow, Shane Miners, Karen Hoflin, Glenna Wagner, Marshall Kronewitt, Bill Sommer, Leeanne Weiskopf
Regards, Tom Cancilla
1. Quorum established at 7:00pm
2. MEETING CALLED TO ORDER BY GRANT CAMMIDGE, SECONDED BY GLENNA WAGNER 7:05 PM
3. Approval of agenda9 9:19 – Shane Miners Motioned to Approve of Agenda for Aug 20,2008 after adding registration night information, equipment for TLC, direction for sub committees, and Wabanum ice. Seconded by Karen Hoflin – Accepted
4. Approval of past minutes 9:20 Shane motioned to approve the June 19th minutes, seconded by Marshall, accepted 9:21 Glenna motioned to approve the July 9th minutes seconded by Shane, accepted 9:22 Shane motioned to approve the July 15th minutes, seconded by Karen, accepted
5. No business arising from last meeting.
6. Registration update: Karen Registrations are up about 10% from this time last year, currently we have approx 375 pre registered from last year. The biggest hit division is the Atom, with 115-120 kids already. The numbers today stand at: Peewee 83, Bantam 74, Initiation 60, and Novice 80-85. These numbers are growing steady each week. With the Atom numbers up we are going to need to insure that all atom teams are at their full level with 17 skaters and 2 goalies. Our league reps are needed at the league meetings to ensure decent ice times are received for our kids. Grant will attend this meeting on their behalf as both unable to make it. Spruce Grove has moved all of its Novice and Atom players out of the 16/60 leagues; there will be plenty of room for our extra team/s. It was decided that SPMH would apply for ½ of our atom teams go 16/60N and ½ atom go 16/60 S. This will have the teams play other associations more instead of each other. 7. SPMH reaches AA status. Karen SPMH has reached true AA status with Hockey Alberta for provincial playing. Now that we are a AA community we need to decide soon which teams will be in provincials, and if we are going to allow import players. 9:23 Grant motioned that SPMH does not accept import players at any level of hockey. Shane seconded. 3 in favor, 2 opposed, carried. Discussion included that SPMH should be looking at developing our players; not just suggesting that winning is everything. All in favor, passed.
8. Player evaluations update: Bill Sommer Bill has had a meeting with the ice schedulers, and ice should be fine for tryouts and evaluations. There is a second meeting scheduled for tomorrow to finalize all times. There should be 4 atom groups, 3 peewee groups, and 2 bantam groups. High Tempo hockey is lined up to provide evaluation services to Stony Plain Minor hockey for the 08/09 seasons. Novice evaluations are apporx 2000. It was discussed if a fee this high is necessary for the novice level. Glenna motioned we amend our motion # 09/09 from July 9th to read: 09:09-Karen/Hoflin motioned to hire independent evaluators for all positions from Atom – Bantam for the 2008-2009 hockey season. Carried. Free skates are scheduled to begin September 7th. Peewee checking clinic is booked September 6th from 3: - 6:15 for all first year peewee players. Second year Peewee is able to attend this clinic also. Goalie evaluations are set to begin after one free skate. They would take place the week of Sept 9th – 12th.
9. Coach selection update: Bill Sommer Coaching interviews are set to take place Sept 7th with an interviewing committee consisting of: Tom Cancilla Marshall Kronewitt Division Director for that level One more executive member (both Karen and Rhonda would like to participate) Glenna will book the provincial building this year instead of a dressing room at the arena. Room to be booked from 10-6.
10. Tournament update - Rhonda away, Grant had recommendations The executive would like to follow Kathy’s recommendation to split up the tournaments this year. The ice schedule allows us to host a tournament between Christmas and New Years, as well as in March. 9:24 Glenna motioned SPMH host a Bantam house tournament between Xmas and new years, and also to include a Novice tournament March 20-22. Karen Hoflin seconded, all in favor, carried. The Alberta cup is scheduled for Stony Plain March 27th, 2009. We are unable to put our name forward for the Atom 4 on 4 this year due to lack of ice available.
11. Budget updates - Glenna Bill Sommer submitted an addition to the budget for the upcoming season for HA courses as well as coaching manuals/training equipment. It was agreed by executive contact Graeme Dawes for white boards in storage. He has them and is delivering them to SPMH. Glenna will make arrangements. New game sheets need to be ordered, as there are not any in storage as thought to be. 9:25 Bill Sommer motioned that SPMH purchase practice planners, Goalie manuals to be included in our coach’s kit. Shane seconded this motion, all in favor – carried.
12. Equipment purchase – Bill Sommer The equipment needed was already approved and passed in previous minutes.
13.Clinic updates - The Goalie clinic Gold in the Net has been arranged again for the upcoming season. The fees for this clinic will need to rise to $125.00/goalie to cover costs and break even. Hockey Alberta coach’s clinics are being booked to include safety; speak out, introduction to coaching and development. We will be sharing these courses with Spruce Grove to ensure full attendance is reached. Player development courses include HIT- checking clinic for peewee players, Marshall and Bill are certified to teach this course Referee clinics are going to start with Spruce Grove this year, and Stony Plain to have second course. This is scheduled for Sept 20/21st. Second clinic will run 3rd week in November.
14. Book Keeper update - Glenna Darwin Bozak is the only tender received at this time. His tender included a quote for and annual fee of 2400.00 based on original contract of 2005, inflation costs to offset decrease in duties. 9:26 Karen motioned SPMH accept Darwin’s tender for continuing to provide his book keeping services for SPMH for a 2 year contract. Grant seconded, all in favor, carried.
15.Registration information night. - Karen – SPMH is booked in at the TLC Aug 28th for information night for programs offered in our community. This was very successful last season with registrations being dropped off, questions answered to public interest. Volunteers are needed to help Karen for this event. Leeanne has offered and we would like to see division directors/executive there on hand as well. Set up starts at 5:30 Thursday evening.
16.Equipment request for TLC – Glenna – There has been a few coaches from last year inquiring if we are able to keep training equipment at the TLC for practices. Our coaches only have the available equipment at the Stony Plain arena and when practices are scheduled at the TLC nothing is available. Glenna will check with the TLC to see if we are able to have a locked secure box kept there for our teams use.
17.Sub Committee Members – information – communications – It was brought up that the executive members are not all informed of subcommittee meetings, schedules, and events. There needs to be a better line of communication open with all areas that make our association work. If Subcommittees are having meetings, minutes should be taken. This would be for review by executive members. If a topic is being brought up at an executive meeting that department should be included in the meeting to answer any questions that may arise. Karen suggests all sub – committees forward minutes regularly to executive. Leeanne agreed if invited to meetings, she could do minutes.
18. Wabanum ice – Grant - It has been confirmed that SPMH has booked ice with Wab. For the season Saturday and Sunday mornings from 8:15 – 9:45 AM available for practice ice scheduling, and Sunday evenings from 5:30 – 7:15 pm for scheduling games. Refs are able to be booked for this arena through Glenna. Rich Valley has also been secured for Mondays from 6:30 – 8:00 pm for practice ice.
19.Hockey Alberta – Ref’s abuse – Karen – SPMH needs to look at hanging signs in Dressing rooms, / lobby/ stands stating disciplinary action for those fans/ players/ parents that abuse Ref’s. We will not tolerate any negative behavior and neither will Hockey Alberta. This season is going to dictate 0 tolerance for abuse to any referees/lines men. Stony Plain Minor Hockey will stand behind this as well.
Next meeting scheduled for Sept 4th at 6:30 – (note earlier time to accommodate a lot of items on agenda)
9:25 Karen motioned to adjourn meeting at 9:45, Grant seconded – all in favor, carried. Stony Plain Minor Hockey - Director’s meeting Aug 26, 2008 – Provincial Bldg
Attending: Tom Cancilla, Shane Miners, Jason Webber, Curtis Smith, Bill Sommer, Rob Sklaruk, Jeff Wildbrough, Leeanne Weiskopf, Corey Stefura
Away: John Lorenowich
Bill Sommer Chaired Meeting
Meeting started with a welcome from Bill to all directors at 7:00.
Bill has 2 people who have volunteered to mentor all directors who would like any help, advice, and direction. Stu Fuhr, and Shane Miners have both put their names forward to help and assist any one who needs it. Their contact information is; Stu Fuhr: 963-5116 or [email protected] Shane Miners 968-2840 or [email protected] EVALUATIONS – BEEN SEEN AT ALL OF YOUR LEVEL’S EVALUATIONS!!
Evaluation schedule was emailed out earlier, reviewed and discussed as follows. NOVICE: Jason mentioned that in the Novice area there are four free skates, and only 3 skills ice times booked. When discussed, there should have only been 3 free skates scheduled for novice, and the grouping should all stay consistent. Bill will turn in 1 free ice spot back into the ice schedulers. There will be no more than 30 skaters on the ice at any given time, so the evaluators will be able to be fair in evaluating all players equally. ATOM: looks good PEEWEE: looks good BANTAM: looks good
The rough numbers to date from Karen are: initiation 21, novice 67, Atom 94, Peewee 80, and Bantam 71. These numbers are only to date and will change after beginning of September.
Any questions regarding numbers, team sizes, there is a meeting next week, Karen our registrar will be there at that meeting, direct all questions to her at that time.
High tempo hockey has our ice schedule for evaluations, everything looks great, there are a few back-to-back times between the Centennial arena and the TLC but they will make it work. Due to high fees with high tempo, the executive decided that the evaluators would only be used for Atom and up. Initiation and Novice levels need volunteer evaluators to ensure even teams are made. Bill will email Grant to confirm remuneration payout for those who step up and volunteer to evaluate initiation and novice levels. High tempo has agreed to send in player scoring in the night of evaluations instead of next day. This will ensure that players, teams, directors will have better time lines for knowing cuts and will be able to make calls to players/parents. Evaluation scores will only be turned over to the evaluation committee. NO ONE else will receive these scores, and there is no appeal process. ATC- Karen and Bill will be finalizing everything with our goalie evaluators this week to ensure all is good for tryouts to start. Stony Plain is officially a true AA community this season. All top teams will play AA in provincials. As passed at our last executive meeting we will not be accepting any imports to our membership.
ROLES AND RESPONSIBILITIES OF DIRECTORS: Each director is our front man for each division. When parents call you for information, either find their answer, or direct them to the correct executive member. You are the first person the parents are to go to for information regarding their child in that division. There are a lot of people to help with anything you need, if help is needed, ask and someone will step up to help. Through the evaluation process, it is very important that no player step on the ice, if not personally Okayed by Karen. Because of insurance reasons, if a player is not a paid / registered member, they are not covered by insurance, there for will not be permitted to free skate, or try out. Make sure that all information is relayed to parents regarding free skate times, and dates. The information should be input on the website by you, but it is still necessary to make the initial phone calls to players/parents. They are already trying to get this information, and it will head off unnecessary phone calls. Have a practice plan in place prior to free skates to keep ice time organized. All players should arrive and be ready ½ hr before the scheduled time on the ice. It is very important to have someone (adult) in the dressing rooms at all times. Introduction letters should be written to introduce yourself to the parents. All packages you have ready that require group photocopies, please have done at Staple, (least expensive to do) turn in receipts to Glenna our treasurer, and you will be reimbursed. The free skates should stay consistent from group to group to avoid any parents questioning inconsistency. When setting up the groups it is advisable to try and group them alphabetically to avoid any bunching up of good players. Note, make sure that goalies are not necessarily done alpha, as they would need to stay even across in numbers. High tempo will hand out the format they would like to see followed. They are not to receive any names of any players. Only numbers and color of jersey. After atom level, only difference is that forward and defense will need to be identified. We do have an evaluation committee that consists of Tom, Bill, Marshall, and director of that level. They will meet each night after scores turned in and finalize player movement. Then that night the calls will need to be made, even if late at night. The flow of events chart will be followed for player movement.
Refs are booked for scrimmage games. There needs to be parents working the gates on the bench, not making lines, just ensuring that everyone gets equal time on the ice. There needs to be someone for both gates from peewee up to let out defense and forward players evenly.
Team sizing will be confirmed and followed by advise of Karen Hoflin. She is responsible for numbers to Hockey Alberta and her say is final. COMMUNICATION TO PARENTS/PLAYERS Corey came out with a detailed information package to help all directors with information inputting on our website. It is laid out to ensure that each director can enter information on the website for all parents/ players to see. Be sure after today to start inputting information for them, include week of free skates, group times, when you will be calling to set up groups, how the evaluations will flow. Parents can check and look at the evaluation process as it is already posted on the website. Our website layout is in the works of being redone a little. This is why we are still working under the 07/08 layout, please still use it for information. Parents are already checking if there is anything posted. 80% of our membership uses this website for information. Not using it will cause your phone to ring off the hook.
Coach selection process: The provincial bldg is booked from 10-6 September 7th for interviews of coaches. There is a coach selection committee in place that will stay consistent for the whole process. Marshall is heading up this process and all resume’s applications should be directed to him as soon as possible. Now that we are an AA community all AA coaches will be required to get their level 1. All peewee coaches need their checking clinic. All new coaches will require safety, speak out and introduction to coaching. These courses need to be complete by December and Karen needs confirmation of levels completed for hockey Alberta. Any coaches that do not have the required levels will not be able to be on the bench. Any possible coach candidates may not be on the bench during any part of the evaluation process. They are expected to be in the stands observing from stands only.
COMPLAINTS; From now and throughout the season, a proper procedure and chain of events needs to happen for any player/parent complaints. Parents are expected to wait 24 hrs, talk with the team manager/ or coach first. If problem cannot be corrected at this level, then the parent may contact the level director. If at that time the problem still cannot be resolved, the parent is to contact Tom.
TEAM MEETINGS When teams are formed, there needs to be a meeting with all coaches/managers. They will need to have meetings with all players/ parents to go over expectations for the upcoming season. Directors are asked to attend these meetings to ensure coaches cover a few areas. Costs that will occur for being apart of the team, expectations of coaches for on ice/ off ice practices, extra fees for clothing, travel, etc. They need to be sure to let parents know that fair play will be at all levels of teams. Marshal will draft a letter/agenda that coaches are to follow to keep consistent with all coach/ team meetings. All teams need to know their league rules and be sure that they are being followed.
FYI – Hockey Canada is in the process of mandating that all coaches/assist. Coaches wear helmets on the bench. Be sure to let all coaches know that this will probably be in place for the following season. Hockey Alberta is strongly enforcing a 0 tolerance to ref abuse. We have it in our code of conduct as well as in our bylaws, but it is very important for everyone to know it will not be tolerated, and parents will be kicked out of arenas for not following.
LEAGUE PLACEMENT Novice – will have two tiers entered in the 16/60 league this season
Atom – AA – central cities\ A – central cities – remaining teams without tiering will be split between N and S in the 16/60 leagues. Splitting them will make it so they don’t play each other so many times.
Peewee – AA east central league, there is a lot of travel with this team, with costs to be high. Ft McMurray, Lloyd, Cold Lake. – A central cities – and even house teams in 16/60.
Bantam – AA AMBHL – A confederation tier 3 – confederation tier 5or 6 – confederation 7or 8
SKILL EVALUATION REVIEW All levels went over the proposed drills set out by Bill. It was decided that Initiation and Novice levels would not have pucks. Atom would do 2 sets with pucks, Peewee would do 3 and Bantam will do all with pucks.
Evaluation start – Jerseys, pucks, pylons, and any other equipment will need to be picked up from Gary. Sign up sheets, information packages, directions, will all need to be ready for free skate night. It was decided that free skates would follow the same process as evaluations so players are ready for drills that will be set up for them. Monthly Executive Meeting Wednesday December 10th, 2008 – Provincial Bldg
Attending: Rhonda Tobin, Bill Clow, Corey Stefura, Jason Webber, John Lorenowich, Bill Sommer, Shane Miners, Grant Cammidge, Leeanne Weiskopf, Marshall Kronewitt
Meeting called to order at 8:45
Bill Sommer motioned to approve agenda with the addition of helmets, meetings, casino and bussing added to new business. Bill Clow seconded, passed.
Shane motioned to approve minutes of October 15th, 2008, seconded by Bill Sommer, all in favor, passed.
No meeting November 2008 as not able to establish quorum.
No business arising from last meeting.
League update: Shane Miners is now the VP of the 16/60 league. He reported that the league looks good, Corey mentioned that Pembina folded and is no longer in this league, Stony Plain has picked up a few of their players. Edmonton Minor hockey is reporting well, notified us of one coach suspension. Central Cities is good, AMBHL is good, Vergreville pulled out the Bantam AA for the all-star games, and this has been now awarded to Strathcona and will take place January 16, 2009. Stony Plain will be sending 2 forwards and 1 defenseman to play at this event.
No report from registration due to Karen’s absence.
Player Evaluations: The directors of each division will be meeting in January. They all feel that more time is needed at the beginning of the season for evaluations. For the rep teams in the higher divisions, team selection needs to be done earlier as our teams are missing very important tournaments right at the beginning of the season. Even if we didn’t have teams finalized, but had it close to the end, leaving the coaches to make final cuts after some of these tournament weekends at the beginning of the season.
Coach development – Safety and Speak out class ran past weekend, we had people signing up at the last minute, good turn out for beginning of season. Thank you Coaching survey has been online for some time now, only about 1/3 of teams/parents/players have filled this out, please make sure that all managers are reminding teams to complete this survey as soon as possible. Events: Rhonda reported that next week is the first Novice Tournament committee meeting for the upcoming tournament. There seems to be a lot of teams interested in the tournament. Will have more to report next meeting after committee meets.
Financials: Glenna was not able to make meeting, but did provide an updated balance sheet, profit and loss, and budget for season. A few notes were made by Leeanne, Glenna wants to executive to understand that the excess funds that used to be in account are depleting quickly. Along with increased spending, decreased sponsorships, fundraising, it is very likely that all fees in all levels will see an increase of over 100.00 per player next year. A few questions regarding ramp advertising kickback came up, will email Glenna for clarification on these numbers.
Sponsorship: It was discussed that all liability waivers should be sent in to Hockey Alberta when ever possible. This way they have the discussion to waive the insurance of sponsors when necessary. Jason Webber was asked to look into the amount sponsored to novice, whether it was for one team or if it was the whole division.
Tri Municipal Region – Recreation and Culture Indoor Facility. Grant, Karen and Pam are meeting with the planning committee next week to represent hockey in the need for a new facility in the area. There was a survey that went out about 6 weeks ago to the residents of the Tri Region, polling whether a new facility was needed. All groups, associations will be on hand to discuss the need for a new facility.
Executive and board recruitment and AGM Date: The 2008/09 AGM will be an evening the week of April 7th- 10th. Date will be confirmed at next meeting. There is a lot of executive/directors moving on next season. Now is the time to start recruiting new members for their involvement in the executive. It is very important to make sure if you are leaving/passing over your current position that you have everything in order for the new person coming in. It is suggested that you provide a guideline/manual for new members filling your position. Please be available if the new person has questions, needs help or requires direction for the initial part of their involvement. The entire association depends on smooth transitions. A few positions that will require filling are: Director of player development, Director at large, Bantam Director, Concession Director, concession scheduler, secretary.
Director delegate’s update, all levels look good at this point, bantam had some issues that have been dealt with and are no longer issues.
New business. – Adopted new policies: 9:36 Grant motioned that effective December 11th, 2008 all coaches, and assistant coaches must wear CSA approved hockey helmets anytime on the ice, at all ice surfaces. This is at practices, and on ice training. Shane Miners seconded. All in favor – PASSED. Bill Sommers motioned that SPMH look at the association rebate coaches for purchasing new helmets for the new Hockey Alberta ruling. Rhonda seconded, after discussion, motion was defeated, NOT approved. Policy update con’t
9:37 - Bill Sommer motioned that any coaches or their staff not wearing helmets as stated in policy #9:36 will receive suspensions from SPMH as follows: 1st offence – 2 weeks - 2nd offense – indefinite and reported to Hockey Alberta Grant seconded this motion, after discussion all in favor – PASSED.
Rhonda will check with Glenna to confirm the date of the casino SPMH was granted for the new year. This is going to require volunteers to fill these positions. It was agreed that Diane would fill these shifts.
The Eric family has purchased a bus, and has it available for hire. If you require bussing to games, tournaments etc. there is a significant price break in costs using the new bus. We will try and get info on the web of how to contact them.
Meeting protocol. It is very important if you are unable to make a meeting, please let Grant know. We were very close tonight in not having a quorum, if this is know ahead of time it would give everyone enough notice to know if a meeting is postponed for another night, or if it needs to be cancelled all together. We need to remember that without a quorum, decisions cannot be made.
There is talk happening again regarding amalgamation between Spruce Grove and Stony Plain. PAC mentioned in there minutes from the last meeting that they want to talk to both associations regarding the Bantam level, but as of today, neither association has been contacted to request a meeting.
Next meeting is set for January 14th, 2009 – Provincial building, in the upstairs coffee room.
Bill Clow motioned to adjourn meeting at 9:40. Meeting Results Stony Plain Minor Hockey Association EXECUTIVE MEETING Provincial Building SPMHA January 16, 2008 Present: Paul Newman Pam Geddes Bill Clow Carol Butz Bill Sommer Gary Kosch Corey Stefura Shane Miners Leeanne Weiskopf Chris Slepanki Sheryl Cammidge Glenna Wagner Diane Boyer Diane Boyer Martine Mongeon Karen Hoflin Kathy Karaba Alan Bartholemew Grant Cammidge Sheryl Cammidge Curtis Smith (chris mcdougal at sgmh meeting representing Ref’s)
1. Establish Quarum 2. Meeting called to order 6:40 3. Approval of Agenda( with addition of midget ice allocation) Martine motion – Paul sec
4. Approval of Minutes of Nnov 14, 07 meeting Gary motion – Shane sec 5. Business Arising from last minutes Nothing this time 6. Reports
(a) Finance report Glenna Darwin had thought we would have used up a lot more excess income so far this year. Even though we have increased spending we still could spent a little more on the membership. The concession is ahead of last year at this time, our financial draft is into the accountant for review and audit. (b) Registration Karen proposed to change the registration date from Sept to June and hold Karen Hoflin registration dates at the end of June. We would be able to enter all registrations directly into the hockey alberta system and would elliminate the Sept rush. This would have numbers ready earlier on for all directors for team numbers, programing, coach selection etc. Grant had asked if we could hold registration at our annual agm? Not feasable as we would not have all of the credits calculated at that time, concession pay outs, bingo credits. It was also suggested that we put up a sign up sheet at the agm that would give each member at the agm a credit towards their membership fees. This would be instead of offering a draw for free fees.
*Karen motioned we move our registration deadline date from Sept to June for Karen motion – Chris S. the upcoming season. All in favor sec (C) Centennial Homecoming Committee July 17-20 The town of Stony Plain has asked Stony Plain Minor hockey concession be open during the homecoming events planned for July 19th. The town is Chris Slepanki having a outdoor movie planned, homecoming dance and would like us to have the meal able to be purchased at the arena. Chris did discuss this with
Darlene. She would be willing to host this if she is approved for another year on her contract for the concession. It was pointed out by Sheryl that the Chris Motioned – Corey contract needs to be tendered as it is up this year. We will be putting in an ad sec. in the paper for this tender and will move forward after this is complete.
Members of the executive volunteered to help out if no one is running the concession at this time to make sure we accommodate the Town. If new tender is approved, they will be running the concession for this weekend. The Ad to be placed in paper alberta cup is also being run at Stony Centennial at the end of April and the for concession tenders concession should be open for that as well. Chris Slepanki motioned we have the concession open for these 2 events, all in favor for this decision.
(d) pictures and year end functions
Bobbi not present, moved to next meeting
(e) Tournament updates Novice tournament is March 28.29th and booked Kathy Peewee tournament is April 4,5,6 and almost full(missing 3 house teams) Kathy has had her first meeting with the Novice committee and it went very well, the Peewee meeting is later this week, but should go as planned.
(f) Jersey Parent Alan made it very clear that we still have a lot of parents/teams not wanting to compliy with our policy for jersey parents. It involves too much work for 1 or 2 Alan parents. The membership is standing by the policy and teams will need to continue to follow. (g) Bantam PAC Amalgamation tabled for next meeting as Tom was Tom. C – tabled unable to attend. (h) Player Evaluation review The online trial survey had run online from Nov 14th – Dec 30th. We had 66 Bill Sommer people start this survey, and 47 people complete it. Bill handed out response report and reviewed results for everyone. The report included comments from participants, numbers relating to the survey. The member ship agreed it a good idea for us to purchase this program for a year to follow up with other areas that we need to hear back from the membership. Bill S proposed we conduct the coaches survey’s in this conduct for this year, and print off for those that do not have internet access. Bill Sommer motioned we purchase the year membership at Bill motion Martine sec surveymonkey.com at a cost of $200/yr for a 12 month period. All in favof (i) AGM date and posting Grant propsed our AGM be selected for April 10th and be held at the Stony Grant seconded by: Plain Golf Course.Policies should be posted on the web asap. Policies and Bylaws
Up and posted on the web very soon for all membership to review for 6 weeks prior to the AGM. All agreed this needs to be done as soon as possible and to Corey to put ad in put an ad in the paper to notify membership of the date chosen for 3 weeks prior to the date.
(j) Bylaws and Policies A few revisions still need to be updated for the bylaws to be posted on the Sheryl web, this should be ready for the next meeting.
(k) Ice allocation (midget program) Pam Geddes Stony Plain minor hockey is to supply ½ of the ice needed for the midget program as the program is shared by the Stony Plain/Spruce Grove towns. We will look up the original agreement from when the two divisions went together to Spruce Grove. Pam to check with Craig on how this was handled in the past. Glenna will check with the director of Spruce Grove to see what our requirements are.
7. Correspondence none at this time 8. New Business Executive is wondering when Darwin’s contract is up for renewal. It is then to be reviewed as Glenna is doing a lot of the entries with Quick books, Karen is doing the invoicing and receipts herself through the Hockey Alberta program. We will review at the next meeting.
Sponsorship? – if we could please have Bill Clow check at what level McDonald’s is sponsoring the membership. And to see if anyone has yet contacted A&W as some feel this was missed at the beginning of this season.
9. Next meeting Feb 13th, 2008
10. Meeting adjournment Motion to adjourn meeting by Pam at 8:30 seconded by Curtis Smith Pam motion – Curtis sec
Stony Plain Minor Hockey – Executive meeting July 15th, 2008 – Provincial Building 7:00pm
Attending: Karen Hoflin, Bill Clow, Rhonda Tobin, Leeanne Weiskopf, Tom Cancilla, Glenna Wagner, Corey Stefura, Shane Miners
1. QUORUM ESTABLISHED – Tom Cancilla chair person for meeting in Grant’s absence 2. CALL TO ORDER -Meeting called to order 7:05 3. APPROVAL OF AGENDA – Karen motioned to approve July 15th meeting agenda, Rhonda seconded, all in favor, approved 4. APPROVAL OF MINUTES of previous meetings - moved to Aug 20th meeting, still to be distributed. 5. No new business arising from previous minutes 6. POLICIES MANUAL REVIEW -executive reviewed final phase of policies and procedures, making changes throughout as needed. Bill Clow motioned that our amended policy and procedure document be accepted and post on the website as soon as possible for review of membership. Shane Miners seconded this motion, all in favor, PASSED 7. FINANCIAL REPORT – Glenna Wagner The final financial statements were distributed for review by Glenna to executive for July 2007 – June 2008. Review highlighted that 60,000 of revenue from bingo, bank/ casino is already delegated for ice purchases only. $44,000 restricted funds from concession, are restricted funds to cover concession payouts, tournament funds are restricted funds delegated only to future tournament funding. New in budget for this upcoming season include approximate requests for equipment (22,300), evaluations (11,000), evaluation fees not being collected this season (4500), power skating 2 sessions per team (10,000) and gold in the net (breaks even). - There has been no reply from Darwin regarding acceptance in staying on as SPMH bookkeeper for the upcoming term. This contract is up in September and should be put in paper for tender. Job description has been decreased substantially, and monthly payout should reflect this for future contract. This will need to be reviewed again at the next executive meeting. 8. HOCKEY ALBERTA LEGACY FOUNDATION- Karen Hoflin As reviewed in our last meeting, the Hockey Alberta Legacy foundation is operated by donations from hockey organizations throughout Alberta. Glenna motioned Stony Plain Minor Hockey make a donation of $2000.00 to this foundation on behalf of it’s members. 7 in favor, Shane abstained. No discussion, PASSED. 9. EQUIPMENT PURCHASE REQUEST This request was forwarded to this meeting from the last. The equipment purchases are now on the budget for the upcoming season. It includes 2 new sets for Peewee/ Bantam/ and Atom teams. Replacement program (a few) for the Initiation and Novice levels. Goalie equipment is required for Novice. Karen Hoflin will also donate a set of Goalie pads to SPMH. Karen motioned to purchase and move forward with the jersey replacement program as presented by Gary. Rhonda seconded, all in favor PASSED. With McDonald’s no longer sponsoring, cresting on jerseys does need to be removed. Dodge Caravan Kids sponsorship is being done through HA throughout the province. There will be new crests to be added on new jerseys and added to existing jerseys. This needs to take place before beginning of season. There is review on now for the sponsorship program, this will be discussed at next meeting. There is a lot of support from community businesses to have individual team sponsorship. Moved to next meeting. 10. COMMUNICATION WITH DELEGATES AND MEMBERSHIP-Bill There is concern that the board of directors are not staying informed by executive, by means of minutes and emails. It was decided that in the future our board of directors/delegates will receive emails correspondence and be sent the monthly meeting agenda for review. The minutes will be finished 3 – 5 days after meetings and distributed to all executive and delegates. This will not be posted on the web until accepted by motion at the following meeting. 11. NEW BUSINESS - If outside evaluators are accepted, volunteers must be notified by executive thanking for their time. May be still needed in other areas of the evaluation process. Cannot let them get lost in the process. It was decided that a notice to all parents and players be included in the evaluation process. An expectation document will be established to include a sample rep season budget, travel expectations, tournaments attended. Karen will do this up to be included. 12. Adjournment – Karen motioned to adjourn meeting at 8:25, seconded by Rhonda. All in favor, passed. NEXT MEETING: Aug 20, 2008 7:00pm Provincial Building
Meeting Results Stony Plain Minor Hockey Association EXECUTIVE MEETING Provincial Building SPMHA January 16, 2008 Present: Paul Newman Pam Geddes Bill Clow Carol Butz Bill Sommer Gary Kosch Corey Stefura Shane Miners Leeanne Weiskopf Chris Slepanki Sheryl Cammidge Glenna Wagner Diane Boyer Diane Boyer Martine Mongeon Karen Hoflin Kathy Karaba Alan Bartholemew Grant Cammidge Sheryl Cammidge Curtis Smith (chris mcdougal at sgmh meeting representing Ref’s)
It is important that we go to the AGM as a united front. Marshall did not feel that we are entirely on side as a group. Asked if we are prepared for it not being approved at the AGM and if so, what is our plan B? Marshall Feedback from members thus far is that the number of voting positions has been decreased substantially. Do the members understand the reasons behind this? Cory asked about the deadline from Hockey Alberta and what the reprucussions will be if we do not meet that deadline. Hockey Alberta has asked that they be updated completed and filed by September 2008 in accordance with their By-Laws. Cory Karen voiced that the By Laws are the document governing the Executive and how they conduct themselves and the structure they are to follow. The real Sheryl effort should be in the policies and procedures of SPMH
Overall concensus is that there needs to be a clear explanation to all members at the same time. It was agreed that a Powerpoint presentation be Karen put together for the AGM outlining the reasons for the change, differences between old and new bylaws, age of our existing by laws, how other Boards are structured etc. Cory has volunteered to put this together to present at the AGM. Motion Gary nd It was also suggested that theExecutive NOT vote on the bylaws at the AGM 2 Casey as it is obvious that we agree with them or we wouldn’t be presenting them
Discussion
Allan felt we may need the votes at the AGM in order for it to pass Allan
Grant abstaining may not portray a good image Gary Marshall feels we need to vote Motion stricken Marshall nd 2 by Casey stricken Gary Casey Discussions continued around the concerns of some executive members with respect to the new ByLaws
AGM will be held at the Stony Plain Golf Course We need to get people there. Grant Costs are 3.95 per person for treats, 85.00 for coffee urn and 150.00 for the room c)Yearend function 19 out of 23 teams responded Bobbi 14 said “NO” to a yearend party 4 said “YES” to a yearend party 1 said “YES” but free Hockey Fees Question about awards at AGM Motion – Bobbi All in favour – no y/e party with Memorial Awards only to be presented at the 2nd Kathy AGM
Okay with coffee and trays at AGM with a max budget of $1000.00 to be spent
Pictures at AGM for awards. Bobbi will call reporter to have them attend Bobbi d) Rep Fees – Glenna has a worksheet that will be handed out. We need to discuss how they will be paid
Glenna explained delay in financials from Darwin and other o/s items. Asked if we would Grant like to change AGM date to Sept with y/e of SPMH in June.
It was felt that September may be a controversial time to have an AGM as it is the beginning of the season during evaluations. The question arose perhaps April is just as controversial. Glenna c)Finance Report Darwins contract ends September of 2008. We will need to revisit as there have been changes in the job description since the contract was done. Will be added to future agenda Ice costs are increasing for Stony to 115.00/hr as of Jan 2008. Hockey Alberta AGM is in June of 2008.
Pam questioned ice costs as we are currently being TOM Charged 110.00 currently. Pam will investigate
f) BANTAM PAC AMALGAMATION
Question of the number of players – are there enough In SPMH to consider this.
Gary and Eric feel there is little benefit to amalgamation. after discussion it was agreed that more information and investigation is required before a decision can be made on this Tom will do more investigating and bring back to Executive for MARSHALL Discussion g) Discipline Committee
There were 2 complaints from Novice parents which were reviewed Problems arose as there is no documents showing a precedent for past and no written documentation on how to handle these situations. SHERYL It was felt that there needs to be a process along with documentation to follow In the future. Marshall will be issuing letters of discipline for the Novice situation. h) Policies Correct spelling errors where indicated. 50.00 credit to be approved by all GRANT Proposal of an ORG chart to be added Which positions are voting/non voting
7. Correspondence
Letter from town to post 100 Anniversary badges Last minute calls to referees – do we want to compensate For these - tabled for future discussion
8.New business
What positions are available for next year Executive? GLENNA This will be posted in the ad in the paper regarding the AGM announcement
Photocopier Lease Agreement – tabled for next meeting
9.Next Meeting – March 26/08 MOTION – Casey
nd 10. Adjournment – 10:30 2 Bill
Meeting Results Stony Plain Minor Hockey Association EXECUTIVE MEETING Dog Rump Creek - Chamber SPMHA March 26, 2008 Present: Paul Newman Sheryl Cammidge Carol Butz Tanya Tinney Leeanne Weiskopf Corey Stefura Glenna Wagner Karen Hoflin Curtis Smith Grant Cammidge Marshall Kronewitt Bill Sommer Casey Butz
1. Establish Quarum 2. Meeting called to order 6:30 3. Approval of Agenda( with addition of hockey alberta bulletin, Curtis motion – Carol sec application for bingo license) 4. Approval of Minutes of March 12, 07 meeting Curtis motion – Corey sec
5. Auditors Report Presented by Tanya Tanya distributed 2 handouts, Financial Statements for year ending June Tinney th 30 , 2007 and a letter reviewing this statement. The association reviewed all points and acpects to the report and were advised again of the excessive funds sitting in the account. This is not a situation to be in when we are a non profit association. The association advised Tanya that due to equipment purchases and player development this past season, there will be a significant decrease in the cash funds. 6. AGM Grant Grant is completing the agm program, it has been decided that we will do a power point presentation to have at the meeting outlining all the proposed changes for the bylaws this year. Corey has offered to do the power point presentation for the executive at the meeting. He is going to
include a background on reasons for the ammendments, differences between the old and new structures. Will include a questions / answer Corey to present segment. It was decided not to include the proposed new policies/procedures at this time as they are not required for memberships approval by vote as the bylaws are.
The meeting should run: approval of last years annual general meeting minutes, presentation of proposed new bylawDiscussion and voting on
these bylaws. Reports from executive, auditors report, nominations for executive positions.
Grant distributed a list of current executives intentions for staying on as board members for the up coming season. Grant to check with Bobbi Grant will be in contact with Bobbi to ensure we are making award presentations at the AGM, if so Corey will include in the advertisment in the local paper.
7. Discipline committee
The committee consisting of Marshall, Bill Sommer, Paul Newman wanted the executive members to be aware that the situation arising with Marshall, Bill S, Paul Assistant coaches on a certain team have been dealt with. Letters of consiquence have been given to both parties involved. The decision process consisted of collections of information by committee, review with Margie Smith our zone disaplianary member of Hockey Alberta. Thank you for the attention to this by our members of the committee, it isn’t an easy situation to deal with. If either party wishes to appeal an addition of 3 more members from executive will join the existing committee for review. 8. Copier Lease Leeanne
A reminder email was sent to Leeanne fro Gerold Nieman of Xerox Canada, our lease is up for review. To terminate the lease we just turn in our copier, to buuyout the lease the cost is $1548.00, to continue our existing lease the cost would remain the same, or we can look at new equipment. It was decided that we will not buy out this copier due to age of machine, we do still require a copier in the office at the arena. We will look into a new piece of equipment to utalize a better machine at a lower cost. Leeanne will contact Xerox and get some more information to present to executive at the next meeting. Marshall and Glenna asked to be a part of the decision regarding proposed new machine.
9. Bingo lisence application Leeanne motiond that the association apply for the 2008/2009 bingo Leeanne mot- Corey sec liscence. Corey seconded this motion, no discussion, all in favor. Passed.
10. Hockey Alberta Bulletin
Karen presented the HA bulletin regarding the 2007 Alberta development model. This review covered the Bantam AAA and Midget AAA zone picks. Karen This means our association is able to go to Spruce Grove to try out for this higher level of hockey with out them taking on our numbers. This development model was a part of why our Midget players moved to merge with Spruce Grove. If we are to take back our Midget players, it would mean that both associations would be a AA communities and there would not be the opportunity for the players to make a lateral move to Spruce Grove to play at the higher level. 11. Ad for Reporter Corey motioned that SPMH place a large ad in the Reporter to Corey mot-Bill sec congratulate all teams in their great achievments in winning a lot of banners from leagues this season. It was decided that we should include a team picture of each team with a listing of what banner that team brought home to Stony Plain this year. Bill Sommer seconded this motion no discussion, all in favor, passed. Congradulations to all teams on the accomplishments this season.
Sheryl review 12. Discussion and review of Policies
13. Meeting adjourned at 9:25 Grant mot – Bill sec
Next meeting: AGM April 10th, Stony Plain Golf Course.
Meeting Results
Stony Plain Minor Hockey Association AGM MEETING Stony Plain Provincial Building SPMHA May 21, 2008 Present: Grant Bill Sommer Glenna Wagner Cammidge Bill Clow Leeanne Weiskopf Gary Kosch Kathy Karaba Corey Stefura John Lorenowich Karen Hoflin, Shane Miners Sheryl Cammidge Diane Boyer
Meeting called to order @ 6:35 Copier – Approval of Agenda Karen Hoflin motioned, Gary Kosch seconded Director reports
Motion to minutes from March 26, 2008 – correct spelling and resend
New business arising from last meeting -Copier renewal of lease? INTRODUCTIONS: Welcome to all new board members, Rhonda Tobin, and John Lorwenowich. Grant
Thank you to all whose last meeting this will be, and thank you to all of you who have signed on for another year.
Karen has signed on for another year as registrar with Stony Plain, and has also accepted Zone Registrar. Thank you Karen.
DIRECTOR REPORTS 16/60 is looking for Stony Plain Monor Hockey to provde them with a vice president. Eric Their next meeting is set for September 16, 2008. If interested please let Grant or Eric know asap. Centra cities hockey league has concerns regarding teiring of Bantam teams. Reccommends we take a stand on the issue. CNN has been approved for a probationary peewee level. Ft. McMurray was approched on covering expenses for teams, and we have not yet heard back from the. PRESIDENTS REPORT. Thank you to all of our past executive board members, welcome Casey Butz. And Grant thank you for stepping up and putting your name forward as our new Midget director. TREASURES REPORT Glenna It is very important that we get our draft for our budget in as soon as possible. Evaluation fees, coach and player development, photo copier, andy equipment needed, storage costs, fees… Agreed by board to have until end of July for these budget drafts to be in to Grant/Glenna.
REGISTRAR Karen The Hockey Alberta AGM is being held in Red Deer June 13, 14, 15. There will be some Hall of fame inductions that weekend as well. Golf tournament, clinics, meetings. Fees, invoices should be out by end of May, just waiting for concession pay out schedule. Reminder that Hockeuy Alberta is tracking all carded coaches/assist. Coaches for certificates, suspensions, infractions. Please be sure we all stay on top of that for this upcoming season. Sheryl/Bill C POLICY AND PROCEDURES
The bylaws have been sent in to coporate registries. Just about finished with that procedure, we will have another meeting to finish reviewing the policies in the near
future. Would like to have the new policy draft complete and posted on the web by August 1st for all membership to review before season begins. Will email updates and meeting schedules. Ice scheduleres have a policy to add at next meeting to Bill S help eliminate black ice. COACH/PLAYER DEVELOPMENT The directors have been having sub meetings and are almost finished approving the new evaluations procedures for the upcoming season. Will have posted on web as it is complete. Chris McDougal REFEREE IN CHIEF Chris has had some changes in his work schedule and is wanting to get boards approval for a sub-co-re in chief. Has George Washburn in mind. All in favor for this, either/both will attend meetings to represent Stony Plain Minor Hockey and will both still set up and hold Referee clinics. Grant/Bill CONCESSION Chris presented our payouts for the year end, our net profit for the concession this year was approx. 25,000. It was decided that after reviewing the payout schedule for the past three years that we accept the following motion. Grant motioned that we payout $10.50 for concession hours worked for the 2007-2008 hockey season. Bill seconded, all in favor, passed. The contract is in place for the new concession manager. TENDER The contract is up in September for our accountant, we will need to run an ad having the position up for tender. Will advise more when this process is under way. REF SCHEDULING Glenna has not yet accepted the ref scheduling contract for 2008-09 season. She will let us know her decission by the next meeting. EXTRA ICE TIME Grant has already requested 3-7 hours a week via email to Wabamun. There are challenges to get ref’s to wab arena, but it would be a great place to hold practices due to high demand for ice. Times available as of now are Sat/Sun 8am-10am) and Sunday nights from 5-6:30 Will advise if accepted by Wabanum.
Next executive meeting to be here at the provincial building at 6:30 Wednesday June 18th. Bill to schedule via email a policy review meeting.
Leeanne motioned to adjourn meeting at 7:25, Kathy seconded.
Meeting Results Stony Plain Minor Hockey Association Executive meeting Stony Plain Golf Course SPMHA Oct 15, 2008 Present: Grant Cammidge Marshall Kronewitt Leeanne Weiskopf Rhonda Tobin Bill Clow , Bill Sommer Corey Stefura Jason Webber Shane Miners
1. Quarum established 7:05 2.Called to order 3.Agenda Approval Agenda was approved with additions of coach radification, power skating, bingo bussing, Medget rep, 16/60, 4 on 4 and provincials. 9:33 – motioned to accept from Bill Clow, seconded by Rhonda, passed 4.Review Sept 4, 2008 Meeting Results Minutes. 9:34 – Shane Miners motioned to accept Sept 4th, 2008 minutes, seconded by Rhonda, passed. 5.Business arising from last meeting 6. Meeting etiquette Please be sure to send in all agenda items before the meeting is scheduled to begin. All items will be reviewed and added prior to the meeting. Please be sure to keep all socializing to a minamun during the meeting, if we can focus on agenda items, meetings will be a lot shorter. 7. Registration Update: Karen not at meeting, tabled until next meeting 8.Post Player evaluation: Directors post evaluation meeting points to all area being very happy with the evaluation process. It seems to have gone better than in the past years. The few points made are, timing was very tight. Not enough time to crunch numbers and make recommendations. The 2 companies hired by SPMH were incredible. When changes were made in schedules they were acccomadating. Always were professional, and kept within all guidelines set out for them by us. There will be a full direcotr’s meeting to follow this meeting. Bill would like to put a survey on the website for membership to have their say in the evaluation process. Suggested that we have a FAQ section at the beginning of survey as there were repetative questions asked after the process. Final analisis suggest everything went smoothly , now need to expand timelines, take more time suggested another week. Another point made after evaluations was the notification process may have been eaisier if a system was in place to notify parents of times in groups. Ramp will make a presentation at another time to outline areas that their registration system will help with this process.
9. Post coach selection Radification of the following coaches: Initiation: Jeff Wildeboer, Jerry George, Ralndy Perneel, Ryan Gulusha Novice; Jeff Wildeboer, Randey Perneel, Jason Bots, Kevin Wolkowski, Norm Schmermund Atom: Trent Sullivan, Stu Fuhr, Lawrence LeMesurier/Kevin Smith, Ron Steel, Greg Davis, Craig Durnford. Peewee Curtis Smith, Darwin Bozek, Corey Stefura, Don Geddes, Travis Soltys Bantam Barry Hardie, Malcolm Berndt/Wade Lewis, Grant Cammidge, Bruce Thurrott. 9:35 Radification motion put forward by email Marshall, seconded by email Karen, all in favor through email discussion, Passed
10: Events There has been a request for the Peewee AA to host the provincials this year. After a lot of discussion it was decided that we will continue to go ahead with the Novice tournament. We already help Hockey Alberta out with the Alberta Cup, and since we already made the commitment to the novice division and already have it posted on the web, we will honour it this year, and look at next season at a later date. Pictures went very well this season, even though it was tight, the response was great, and we will book them again next year for Oct 15th or later, any sooner will run into teams not yet being decided. Teams are not applying for or obtaining special sanctions. We must make sure that this is being done through Hockey Alberta to ensure that teams are covered under insurance. 11: Budget Update: Glenna away, tabled till next meeting
12: Clinic Updates Development clinic level 1 has set some challenges this year with ice available at both arenas. There is the first one set for Nov 15th it is open to Spruce Grove, Drayden, Stony and requires a min of 12 people to go ahead. Spruce grove is hosting Coach level, Intro to coaching, speak out and safety, check website and get coaches registered ASAP for these as they are required.
Please be sure that ALL peewee head coaches have completed their checking clinic course. It is mandatory.
The second Ref clinic is being held at Spruce Grove Nov ½. There is still room for those wanting to participate.
13. New Business 1.Coach/ Manager meeting is mandatory for all teams. This has been booked at the Stony Plain Golf Course for Tuesday October 21/2008. 2.The photocopier that is no longer in use will be out of the arena office by October 24, 2008. 3. Meeting Dates – We will continue to meet the 2nd wed of each month, at the provincial bldg if available, if unavailable meeting will take place at Golf Course. 4.Leauge representation Federation rep. John Lorenowich will take this on. Grant will now be our Midget rep. 4 on 4 has been confirmed by Athabasca, dates to be announced at a later time. DEADLINE FOR WITHDRAWING OUT OF PROVINCIALS IS NOV. 15TH, BE SURE TO GET CONFIRMATION FROM COACHES!! 5. The computer at the rink requires some service work, all agreed to have is repaired and in good working order 6. Rhonda had a question brought forward regarding bussing for teams for tournament play, exhibitions etc. It was asked if bussing bingos were only for regular league play, or if other teams could utilize working bingos for travel. Upon checking the policies, it is confirmed that the bussing bingo credits would be used for regular league play only. Only for those teams within the leagues with far travel.
9:34 Bill Clow motioned to adjourn meeting at 8:30, Rhonda seconded. Passed.
Next meeting is to be Nov 12, 2008 at provincial bldg. If you would like to add something to the agenda, please do so ASAP.
Monthly Executive Meeting With All Directors – Sub committees Thursday Sept 4th, 2008 – 6:30 – Provincial Building
Attending: Grant Cammidge, Bill Clow, Shane Miners, Karen Hoflin, Glenna Wagner, Marshall Kronewitt, Bill Sommer, Leeanne Weiskopf, Jason Webber, Curtis Smith, Rhonda Tobin, Jeff Wildebrough, Gary Kosch, John Lorenowich, Corey Stefura, Pam Geddes, Carol Butz, Kathy Karaba, Chris Slepanki, Diane Boyer, Tom Cancilla,
Meeting Chaired by Bill Sommer until Grant’s arrival at 7:00 1. Quorum established
2. Meeting called to order 6:35
3. Approval of agenda
9:27 - Bill Clow motioned to approve agenda for today’s meeting, Shane Miners seconded, passed, with addition of communication and ice time to open discussion.
4. Approval of minutes from last meeting
9: -28 - Shane Miners motioned to approve minutes from August 20, 2008. Bill Clow seconded, all in favor. Passed
5. Business arising from last meeting
No new business arising from last meeting.
6. Registration update - Karen
As of today the numbers of pre/registered players sits at 386. Out of those numbers to date only 10 or so have not paid or have made payment arrangements. The tentative breakdown as of today is as follows: Initiation – 49 teams to be decided by Curtis (number of teams) Novice 77 – should be 5 teams Atom 102 – should be 6 teams Peewee 83 – should be 5 teams Bantam 75 should be 4 teams NOTE: Evansburg does not have a peewee team this year, some players will be moving to SPMH so players are able to play this season. Karen is taking care of paperwork for this. Barrhead only has 1 peewee team this year.
Directors: TEAM SHEETING: as soon as teams are finalized and confirmed, these teams must be submitted to Karen ASAP. Teams are not able to play league play unless this information is in the Hockey Alberta system. It is also very important to include the order of tam placement AA-A-B-C-D (especially for Bantam – all other divisions will be equal anyway.) Suspension carryovers will be passed along to all directors by next weekend. Waiting for this information from Hockey Alberta. IMPORTANT!!! – No player will be permitted on the ice at Free Skates unless Karen Hoflin registers them only. If parent want to pay fees the day of free skates, they are not permitted to register in this process. All confirmation of players will come from Karen directly by Friday night via email. Glenna will be at the arena on Sunday, she will be accepting registrations but Karen does not consider those registrations complete until in system upon her return.
ALL DIRECTORS WILL RECEIVE THE HOCKEY ALBERTA REGULATIONS BOOK (BIBLE) AFTER HOCKEY ALBERTA MEETING. It is very important that all members of executive, and directors are familiar with information in this book.
7. Provincial Deadlines - Karen
PROVINCIAL PLAY: as soon as teams are finalized, teams must include in their team meeting if they are going to participate in provincial play. There is a $100.00 fee for applying for provincials, and if teams later decide to drop out they must notify Karen before Jan 5th, 2009. Teams that drop out after entering will be responsible to cover the initial $100.00 paid back to SPMH, as this is a cost unrecoverable from Hockey Alberta. Keep in mind that this year we are playing in our true divisions. AA teams will be playing AA provincial play. The first house team will be competing in the B division…
(Grant now chairing remainder of meeting)
8. Player evaluation update: Bill Sommer
IF REF’S ARE NEEDED FOR EVALUATION GAME PLAY. PLEASE GET REQUIREMENTS TO GLENNA ASAP. Bill Sommer will look at schedule and notify Glenna of all Ref’s needed for this process. Both companies hired for evaluations are on track and everything is going smoothly. We should be posting the drills that players will be scored on to the website ASAP. Each level (age group) will have 2 – 1-hour skills sessions before evaluation games. High Tempo will be providing 4 evaluators for each session. Ranking/scores will be in within 24 hrs, but they will be trying to be closer for 2 hours at session end. THERE IS TO BE NO CONTACT WITH EVALUATORS AT ALL (one delegate from SPMH will be assigned as their go to person for scores only) they will require a section at the rink that is roped off and for their evaluations only. No names AT ALL will be given to evaluators, only jersey color and number for scoring. Make sure the lists are accurate, and complete. Gary questioned if Atom Goalies were going to need equipment. To date, no one has asked for any to be provided. We are in need of more evaluation jerseys due to high number of registered players this season. 9:29 – Bill Sommer moved to purchase 150 new evaluation jersey’s at $15.00 each Rhonda Tobin seconded, no discussion all in favor – PASSED Glenna will put in order tonight to ensure delivery for next Friday.
Recap: There will be no evaluations during free skates; this is only for the players/goalies to get out on the ice. Skills evaluations will take place and scoring used for dividing players for team play / game play. Once team groups have been set for game play evaluations the scoring starts over again.
Novice needs private evaluators. Are we going to renumerate as we have in the past. 9:30 - Rhonda Tobin moved to give the novice director $600.00 to pay for evaluators. Bill Sommer seconded. All in favor – passed.
9. Coach selection update – Marshall This year there is a coach selection committee. The committee will be responsible for interviewing and selecting coaches for the upcoming 2008-09 season. We have a lot more applications this season for coaches. The interviews will take place at the Provincial Building on Sunday September 7th between 10 – 6.
10. Tournament Update: Rhonda It has been voted on and decided that SPMH will be hosing 2 tournaments this year. December 27 – 29 will be a Bantam house league tournament. March 20 – 22 will be a Novice tournament. Chevy play safe would still like us to consider making room for an initiation fun days. Rhonda will work with Curtis to see what they can come up with for dates, and available ice.
11.Budget update – Glenna Nothing to report at this meeting will have update for next meeting.
12.Clinic Updates: Referee clinic – September 20/21 – already ¾ full. Coaches clinics- Introduction to coaching, Dev. 1, speak out and safety have all been submitted to Hockey Alberta, we are going to link all our clinics with Spruce Grove so we are able to fill them up. Waiting for date confirmations from Hockey Alberta before being able to proceed Edmonton Minor Hockey has clinics posted on their website already, coaches are able to take them, just need to register and complete. All done through Hockey Alberta no matter location. Player clinics – Gold in the Net has been confirmed and booked for this season. Dates to be confirmed after season gets underway. Power skating sessions are showing difficult to book. Shane Miners has been looking into a lot of different companies and instructors. Shane recommends that we look at hiring an independent certified power skating instructor as companies are charging 250 – 350 for first instructor, and 150 per additional instructors needed (any over 12 players) Bonnie Feakes has agreed to run power skating clinics for $75.00/hr and requires 2 instructors for team sizes. She is certified to teach this clinic, and would like to run different skills for each division. She would like this to be reviewed by each director prior to instruction. As for ice time needed for this to happen it has been decided by executive that all teams will be given 2 sessions for power skating and they will be booked in a practice time slot. 9:31 – Glenna motioned that SPMH contact Bonnie Feakes to run our power skating session for the 2008 – 2009 season at 75.00/hr per instructor. Rhonda seconded, all in favor – passed times and sessions to be confirmed as season starts.
13.Open discussion Concession – Chris is looking to have a calendar posted on the website this year for the concession schedule to be posted to.
Bingo – Diane would also like to be able to post scheduled shifts on the website.
Ice Schedule – information handed out
Communication – Shane proposed that all minutes from all meetings be sent to all delegates asap after meetings. All delegates and executive members should receive the proposed meeting agendas and be notified of scheduled meeting dates. All meetings are open for all delegates to attend. This will ensure that if a meeting is discussing items that involve delegates, they are aware and could attend.
Process of complaints – review: team/director/vp/president
14.New Business Durnford – Kody Durnford is a Bantam goalie, he has a broken arm right now, his parent swant to ensure that Kody has a place on a team when he is healed and ready to return to play.
Coach and Managers meeting – This meeting will be near the end of September. Managers and coaches will be given manuals to help stay on top of things during the upcoming season, and will be open for questions.
There is a casino scheduled for 2nd quarter of 2009 for Stony Plain Minor Hockey.
If any one needs a key to the office at the arena see Glenna.
9:32 Shane motioned to adjorn meeting, Tom Cancilla seconded passed
STONY PLAIN MINOR HOCKEY ASSOCIATION EXECUTIVE MEETING APRIL 15, 2009
1.0 Call to Order – Tom Cancilla 7:05 pm
2.Welcome
Introductions of New and Past Board Members – new organization chart provided
3.0 Agenda – Tom
Adopt agenda motion – 1st Bill 2nd Glenna PASSED
4. 0 ADOPT MINUTES FROM MARCH MEETING – put off to next meeting minutes not available
5.0 FINANCIAL REPORT – GLENNA 5.1 Outstanding invoice to come from Spruce Grove for ice allocation of Midget 5.2 Outstanding ice bill from TLC to come – this will be moved to working account 5.3 Propose hourly payout for concession at $10.00 per hour 1st Karen 2nd Rhonda Passed 5.4 Adopt financials – 1st Karen 2nd Bill PASSED
6.0 CONCESSION UPDATE – CHRIS SLEPANKI 6.1 Overview of what is required for concession coordinator consists of : -pays for supplies bills -opening and closing of concession -scheduling
6.2 Chris proposes that for concession scheduler as no tenders have come in after 2 ads have been placed in The Reporter. Executive has tabled until a proposal can be put forth
On paying for concession scheduler and coordinator position.
7.0 ICE AVAILABILITY 7.1 We can purchase ice from Calahoo, Wabamun or Rich Valley Enoch requires a contract 7.2 Rep teams – can they get ice before the season starts 7.3 Bantam AA – what ice is required? Shane says weekdays only but Glenna has been told different 7.4 Need extra ice for all levels 7.5 3 times ice in Wabamun per week 1 time in Rich Valley per week 7.6 Can we use ice assignment rather than just sending ice to leagues and waiting? 7.7 We need to schedule an ice scheduler meeting to learn more about the process? Once complete email out results of meeting to all Board Members. Questions for ice schedule: a) concession profits are down – is this a result of too many practices not enough games? b) what ice are the Rep teams given? c) can we look at historical to compare to current ice schedules to see if anything has changed? 7.8 Meeting to be booked and attended by Executive Members and then report back as above
8.0 REGISTRATION FEES
8.1 Karen proposes rounding up/down fees to: Initiation 295.00 Novice 510.00 Atom 580.00 PeeWee 720.00 Bantam 750.00
1stKaren 2nd Curtis PASSED
9.0 OTHER BUSINESS
9.1 16/60 league meeting is April 21/09 The President Vice President are resigning. Open positions at all levels. SPMH needs to have representation for this league 9.2 Need to replace Erid Davidge as league rep. 9.3 ECCPHL – Curtis is attending this meeting 9.4 Bill Clow presented new ORG CHART and LINES OF COMMUNICATION 9.5 Need a new Ref in Chief for SPMH for the 2009/10 season. Possible candidate will be spoken to and report back to Executive 9.6 Open positions on Executive are:
a) fundraising – possible Connie Loree Bill Clow will give them the old pamphlet can update and send to Rhonda b) Grant has leads for donations will pass on to Tom Cancilla
9.7 Dana advises need tournament dates right away suggests Novice and Atom and perhaps an Initiation Christmas tournament – this to be discussed in more detail once ice availability is known
9:30 pm Adjournment 1st Glenna 2nd Rhonda
Adjourned Next Meeting scheduled to be announced Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Memorial Composite High School February 9, 2005- 6:30 PM
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Lisa Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Darwin Bozek, Grant Cammidge, Jeff Cannard, Kavin Fleet, Brad Whalen, Stu Fuhr, Donna Erickson, Angie Baron, Rick Simpson, Craig Goebel, Dave Schmaus, Hernan Iglesias.
1. Summary of Action Items/Commitments: • Laura moved to adopt the agenda. Chris seconded. Carried. • Eric moved to adopt the January 13 minutes. Chris seconded. Carried. • Coach Planner Inservice – TLC will charge $80.00 for a meeting room. Executive supports decision to book site for inservice.
• Bingo –Lana Wendt Concern raised by Michelle Adolph regarding Golden Arrow bus. Lana needs to have all complaints funneled through her so that she can deal with them. There has been a good response from workers for bingos. 16 bingos for the next season.
• RoadRunners Game April 12, 2005. Graeme moved that SPMHA work the 50/50 draw with a minimum of 30- 35 workers. Each worker will receive a $75.00 credit towards next year’s registration fees. Seconded by Frieda. Carried. Contact Frieda to work.
• Midget Merger/Transferability of Concession and Bingo credits- After careful examination of Constitutional By-Laws, John moved that bingo and concession credits from 2003-04 season forward will follow a player to another Canadian Minor Hockey Association. Said credits are also transferable to another player within our association. Money to be taken out of general revenues. Danille seconded. Carried.
2. Summary of Information Sharing:
• Registrar Report – As of January 13, 2005 players who have not made arrangements to pay registration/rep fees will no longer be allowed on the ice. A team will be in default if these players on the game sheet. • Initiation Report – no report • Novice Report – no report • Atom Report –no report Bantam Report – Jim is attempting to get a hold of coach evaluations as they were not handed out. Eric reports that EMHA indicates that the potential exists for a Bantam team (B team) to move into the Federation League. • Midget Report – Eric 4 teams in Federation league competed in Minor Hockey Week in Edmonton and did very well. Midget “AA” survived round 1 of provincial play-offs. REM 15 in league play-offs. Referee Report – no report Coach/Player Development – no report League Report – no problems • Tournament Report – Chris PeeWee Tournament lost $$. Will be asking that each PeeWee team submit $250.00 registration fee for tournament as agreed upon by tournament committee when faced with a loss of money. Novice Tournament – Budget of $11, 300.00. 10 teams confirmed at Tier 1. 8 teams at Tier 3. Hockey Canada Skills Camp April 9 and 10th. Hockey Canada pays all costs if we fill all spots. Novice and Atom have had a good response. Bantam and PeeWee no registrants. • New Business: Special Events: Laura has purchased a large frame to hold all team pictures. Provincials are 3 - 20 minute stop-time games. Key Decision/Action Summary: Chris – bring back recommendations as to possible changes to tournaments (eg. To avoid losses, dates, etc.) Rick – have the new pucks been handed out? John moved to adjourn at 7:50 pm. Brent seconded. Carried.
Next Meeting Wednesday, March 9 , 6:30 PM (Stony Plain Golf Course) STONY PLAIN MINOR HOCKEY Executive Meeting February 11, 2009 Held at Stony Plain Provincial Building
Present:
Tom Cancilla Gary Kosch Bill Sommer Shane Miners Karen Hoflin Bill Clow Rhonda Tobin Corey Stefura Glenna Wagner
Regrets:
Grant Cammidge Marshall Kronewitt Leeanne Weiskopf
Also present:
Graeme Dawes – Parkland Athletic Club
Tom Cancilla called the meeting to order.
Rhonda Tobin/Bill Clow moved to approve the agenda with the following addition: - - add tournament account
Carried
Graeme Dawes spoke regarding a proposal from PAC whereas PAC would run the Bantam AA tryouts in conjunction with the Bantam AAA tryouts. PAC would determine the Bantam AA team and appoint the coach. The team would remain a SPMHA team in all other respects. The executive asked questions of Graeme and then the proposal was tabled until the February 17, 2009 meeting. Graeme Dawes then left the meeting.
Shane Miners/Karen Hoflin moved to approve the minutes of the January 14, 2009 meeting. Carried
Bill Sommer asked that the coach survey winners be struck from the January 14, 2009 minutes as the results were not accurate at that time.
Bill Sommer moved that all attendees at the AGM would receive a $25.00 credit. No seconder, motion defeated.
The executive discussed the $25.00 credit and felt that as the hockey fees would be increased substantially this year, there were no funds available for an AGM credit.
Board discussed Eric Davidge’s comments regarding bringing the midgets back to Stony Plain. The Board agrees with Eric’s comments that bringing the midgets back to Stony Plain would not be in the best interests of the children, nor is it feasible.
Karen Hoflin, Registrar, had nothing to report.
Shane Miner, Director at Large, had nothing to report.
Bill Sommer ask the Board regarding our injury policy. The current policy is very vague. The Board agreed that our policy regarding injuries should be more defined. Bill Clow will research what other Association do.
Marshall Kronewitt, coach development, absent.
Rhonda Tobin asked about the tournament account. Currently, the account has approximately $16,000.00 in it. The Board discussed what that money could or should be spent on. Glenna will check with Darwin Bozek, book-keeper, to see if that account is restricted as to what the $$ can be spent on.
Bill Sommer asked regarding our year end. He questioned why financial statements that are already 1 year old are presented at the AGM. Glenna will check into changing year end or changing the AGM date.
Award winners - Rhonda Tobin – tabled until next meeting.
Karen Hoflin informed the Board that registration will be done June 23, 24 and 25. There will be specific groups, alphabetically, each night to register.
Discussion about partnering with PAC and SGMHA to contract a coach mentor. Tabled until next meeting.
Initiation – Curtis Smith – all good Novice – Jason Webber – he has been checking Novice games, parents are generally well behaved Atom – Rob Sklaruk – absent Peewee – Jeff Wildeboer – absent Bantam – John Lorenowicz – absent Shane Miners asked the board to consider moving the Bantam AA team to EMHA on a one year trial basis, mainly to avoid the excessive travel that the AMBHL league requires. To be discussed at next meeting.
Glenna advised the board that the Casino is almost filled.
John (the skate sharpener) will be retiring this year.
Shane Miners/Bill Sommer moved to write a thank you letter to John and put in local paper. Carried.
Glenna will write the letter.
There was a discussion regarding the Stony Plain ice usage. The Board feels that only games should be at the Stony Plain arena on weekends. Having practices at Stony and games at the TLC negatively affects our concession revenue as well as local businesses. This will be discussed further at the next meeting.
Shane brought forward that the Bantam AA team would like to have an exhibition game against SPMHA coaches. They will apply for a special events permit.
Shane Miners moved to adjourn the meeting. Carried.
Monthly Executive Meeting Wednesday January 14, 2009 – Provincial Bldg
Attending: Rhonda Tobin, Bill Clow, John Lorenowich, Bill Sommer, Shane Miners, Grant Cammidge, Leeanne Weiskopf, Glenna Wagner, Karen Hoflin, Kathy Karaba, Chris Slepanki, Jason Webber
Meeting called to order at 7:05
Shane Miners motioned to approve agenda with the addition of midget level added to new business. Bill Sommers seconded, passed.
Shane motioned to approve minutes of December 10, 2008, seconded by Bill Clow, all in favor, passed.
No business arising from last meeting.
League update: Shane Miners - All leagues are good, AMBHL all-star game has 3 of our players Tyler Duncan, Kyler Haine, Tyler Eric. There will be no skills competion as in the past just the game.
Registration Update: Karen Hoflin – All receipts are completed and ready for mailing for all members to have available for upcoming taxes. Provincials are starting next week. All coaches need to reminded of the rules and regulations for this event. There is a major restructuring format for the 09/10 provincial play. This was not passed in time for this season but will be followed for next season ensuring that communities like ours will play against similar communities.
Player Development: Most teams have booked and finished the power skating sessions this season. There are a few teams that still haven’t booked or plan on using this session. Most feedback is positive and are happy with the instruction.
Coach development: Survey is now closed. There were 267 survey’s started, 225 finished rating the coaches. The unofficial team/per division that had the most participation is as follows. Initiation: Awusha, Novice – tied, Atom – AA team, Peewee – A team, Bantam – Team Cammidge. 50 players filled out the survey, the other 225 were parents/guardians.
Events/Tournaments: Rhonda – There is an upcoming minor hockey night with the Spruce Grove Saints. The information is posted on the web, Saints promotions department is wanting to continue to be involved with the local minor hockey leagues and will keep Rhonda updated for upcoming events. When attending team events such as this, please be sure to get your special sanctions.
Kathy – The novice tournament is progressing right on track. The parents are having another meeting early February and would like Rhonda to attend. All teams are booked and confirmed with Kathy for this event and parents are very helpful and cooperative.
Financials: Glenna - SPMH has successfully used up all of its reserves the past few hockey seasons. The league is looking at a large increase for fees next hockey season. This will include a evaluation fee included in registration. These new fees need to be reviewed and approved prior to the AGM that is booked for April 7th. Projections for the remainder of this season is that with a shortfall of approx $1061.00. Evaluations: Discussion took place of whether or not evaluations were necessary for the upcoming season. If so, should we be looking at other evaluators, or remain with the same as current season as the job was well done. It was determined that evaluations are necessary to keep all teams set right from AA – house from the Atom and up divisions. Equipment – Agreed that most equipment has been updated, all that should be left is refreshing first aid kits, books, pucks…
Ice Scheduling: It was discussed again, that when sending ice into the leagues, it is VERY important that it is noted and stressed that home games should be booked at Glen Hall Centennial arena as a first choice. We are losing a lot of concession business as well as the community is loosing potential business from visitors. This will be mentioned to Pam and Carol for the following season.
Tri Municipal Region – Recreation and Culture Indoor Facility. Pam and Grant went to the meeting to represent SPMH. There is talk that 1 or 2 rinks will be added to the facility. This facility has not been given a location, as of yet, other than it will be west of Spruce Grove. Talk also includes community center, banquet rooms, meeting rooms, pool, and gymnasium space. Council will be approached with the boards decisions and findings at the February meeting.
Letter to Bantam parents regarding PAC: SPMH was presented with a letter from PAC regarding moving the Bantam elite to the pac program. There are a lot of concerns and questions that the board has. It was suggested and decided that Graham will be invited to speak to the board to further answer and explain all areas of this proposal. When the next meeting is held, SPMH will meet, discuss and present the membership with this proposal at the next AGM in April. There are other options other than PAC that are available as mentioned by Shane, there is the EMHAA league, and there is extensive travel, but a full playoff schedule. Will discuss further after meeting with Graham regarding PAC movement.
Director delegates: Initiation: Jason questioned whether there can be a cap on the # of tournaments that the initiation teams can go into. At this level, there should be more time focused on learning than playing all over the place. The directors agreed that if it is something that the parents discussed and agreed upon at the beginning of the season then it is up to them. Concession: There are extra workers required for the next Eagles game; Craig’s jersey will be retired and a larger than normal group is expected. The tender for concession will be put back in the paper this year. Specials are not being offered, as there are such a small number of games at the Stony rink. The extra things that were to be happening this season with the concession aren’t due to very low numbers. SPMH received a bill from the town of Stony Plain for new shelves. This was to be replaced at no charge as the town broke the other ones during Reno’s. Grant will follow up on this invoice. No other division directors had any updates to the board.
New business. REP fees: Rep fee calculations for this season were questioned at the meeting. Upon review by a few members it was confirmed that this year’s rep fees are correct and are due to be paid by Jan 31st.
Midget program: If the midget program is moved back to stony plain, then players will no longer have a AAA program to play out of.
Bill Clow motioned to adjourn the meeting at 9:20, Rhonda seconded, all in favor.
Next meeting is set for February 11th 6:30pm(due to a lot to cover with approaching AGM) – Provincial building, in the upstairs coffee room. Stony Plain Minor Hockey Association Regular Executive Meeting Minutes
Stony Plain Golf Course March 9, 2005- 6:45 PM Amended
Members: Darwin Bozek, Graeme Dawes, Grant Cammidge, Craig Goebel, Karen Menzies, Rick Simpson, Brad Whalen, Stu Fuhr, Brent Miller, Malcolm Berndt, Eric Davidge, Dave Schmaus, Laura Kulak, Lisa Miller, Chris Slepanki, Kim Stefura, Jodi Stroh, Angie Baron, Lana Wendt, John Gilchrist, Danille Cannard, Jeff Cannard, Germaine Thurrott, Jim Bibaud, Donna Erickson, Hernan Iglesias, Kavin Fleet, Frieda Lembicz. Absent: Darwin Bozek, Graeme Dawes, Grant Cammidge, Jeff Cannard, Stu Fuhr, Donna Erickson, Rick Simpson, Craig Goebel, Hernan Iglesias, Frieda Lembicz, Jim Bibeau, Jodi Stroh, Chris Slepanki, Connie Loree.
1. Summary of Action Items/Commitments: • Laura moved to adopt the agenda. John seconded. Carried. • Danille moved to adopt the February 9 minutes. Brad seconded. Carried. • Coach Planner Inservice – went ahead as planned. Very poor turnout. • Vice-President Policy Report – John Gilchrist John proposes the following constitutional changes to be discussed again at the next meeting: 1. All executive board members will be eligible to receive a $50.00 reduction in their hockey fees following their year of service (1 per voting position), providing that they have attended 80% of the meetings (special conditions may apply eg. Sickness). 2. Players who choose to withdraw their registration from SPMHA after October 15 will be charged a $50.00 administration fee. This will not apply to withdrawals due to medical reasons or moving. 3. NSF cheque charges to be levied at $25.00. 4. It will now become mandatory for the family of each registrant to work 1 shift (4 to 5 hours) in the Concession. At registration a $50.00 cheque must be provided and will be returned after the time slot has been worked. If the time slot is not worked, the cheque will be cashed. Registration credit will no longer be given for this 1 shift. 5. Try-outs for players injured and/or transferringin, who have missed the evaluations, will proceed as follows: Prior to the Carding date, a committee including a Vice-President and two other Category Directors with no vested interest, will assess the player’s performance. Input will also be solicited from coaches who may be involved. The committee will determine at which level the individual should play. This player will not misplace an existing player. 6. Hardship Issues – SPMHA will only consider Hardship applications from those registrants who have completed an application to Kid Sport. If Kid Sport determines that there is genuine financial hardship, SPMHA will cover 50% of the balance of the fees not covered by Kid Sport. The maximum allocation per year will be $2000.00, to be distributed among all eligible applicants. All applications must be received by the Registrar prior to November 15th of the current season. 7. All SPMH teams taking part in a tournament organized and hosted by SPMHA will be required to pay all entry fees up front. At the conclusion of the tournament, the entry fee, in whole or in part, will be returned to the teams from funds generated by the tournament.
• Bingo –Lana Wendt Lana submitted the Casino report March 8, 2005 to Alberta Gaming Commission. We have an opportunity to work additional bingos. Discussion. Go ahead and work additional bingos but do not share bingos with other organizations.
• Cash Calendar Report – Kim Stefura Kim moves to give a $20.00 SPMHA Cash Calendar to Temptations Restaurant in recognition of their past support. Monies to be taken out of General Revenues. Seconded by Laura. Carried.
• AGM – Wednesday, May 4th , 7:00 PM Memorial Composite Gym (booking must be made). Please e-mail Karen as to whether or not you intend to continue in your position for the next season. Also, it is extremely important that all positions complete an “end of the season” report for their area to be distributed at the AGM. Please e-mail to Karen.
• Coach Evaluations – John will locate the form and distribute to each category director as we need to do a final coach evaluation.
2. Summary of Information Sharing:
• Treasurer – no report • Registrar Report – Germaine will draft a proposed policy for outstanding fees to be submitted for next meeting. • Initiation Report – no report • Novice Report – no report • Atom Report –Brad Atom “AA” are first in league and are going on to final provincial playoffs. • PeeWee Report – Brent PeeWee “AA” still in playoffs, “A” is going to provincials. • Bantam Report –Eric Edmonton Minor Hockey Federation League will vote on Bantam House teams from both Stony Plain and Spruce Grove can play in the Federation league. Allows Bantam teams to be tiered and more options for competitive play. • Midget Report – Eric Midget “AA” finished. Midget 15 – 1st in League. • Referee Report – no report • Coach/Player Development – Kavin Gold in the Net successful program. Will wait until the fall to offer a Checking Clinic for PeeWee and also for 2nd year Atom players. • League Report – Malcolm April 3rd is the next Sturgeon-Pembina League meeting in Sangudo (at the rink). There a motion must be made for SPMH to become a permanent member. Malcolm cannot attend and needs an alternate to attend on our behalf to put forth this motion. • Tournament Report – no report
• New Business: Special Events: Laura Year End Banquet to be held on April 16th at the Stony Plain Arena. Family oriented event with a Barbeque, Dance, Awards, and Dunk Tank for Coaches. 6:00 Bar Opens 7:00 BBQ 7:30 Dunk Tank 8:00 Awards 9:00 Dance with Live Band Tickets will be handed out this week in coach boxes. Germaine moved that Laura proceed with the Year End Banquet as outlined here. Kavin seconded. Carried.
Key Decision/Action Summary: • Karen Draft Memo for Year End Banquet and place in Coaches’ boxes at the rink • Karen Book Memorial Comp. Gym for May 4th AGM. Draft Ad for newspaper And poster for display in Rink. • Category Directors Please have End of the Year Report ready for April 13th meeting. • Frieda Please send out e-mail regarding details to work 50/50 at the RoadRunners Game ! Graeme Please write a letter to Yellowhead West indicating that we would like to have formal representation on the Yellowhead West Board. Perhaps initially as observers. ( We may also need to look at a formal liason position to sit in on SGMHA meetings.) ! John Please locate form for Coach Evaluations and distribute to Category Directors for final evaluation. ! All members Please indicate your decision to stay on in your present position for the next season.
Next Meeting Wednesday, April 13 , 6:30 PM (Stony Plain Golf Course) Stony Plain Minor Hockey Association Executive Meeting Minutes Wednesday May 20, 2009
Present : Board Members Delegates Corey Stefura Chris Slepanki Karen Hoflin Jerry George Rhonda Clarke-Tobin Dana Lakusta Glenna Wagner Clair Pederson Jeff Wildeboer Norm Schmermund Bill Clow Shane Miners
Absent: Tom Cancilla Marshall Kronewitt Curtis Smith
1. Quorum Established.
2. Meeting called to order at 7:03pm by Corey Stefura.
3. Approval of agenda with the addition of the following items for discussion
a. Zone 3 Pee Wee b. Annual Awards c. Concession d. Evaluations
• Rhonda Clarke-Tobin motioned, Karen Hoflin seconded, carried.
4. Approval of the minutes of the March 11, 2009 and April 15, 2009 executive meetings. • Forwarded to the next meeting as these minutes have not been distributed.
5. Business from the minutes • None
6. 16-60 League • As only 2 of the 9 Governors remain on the board and no one seems to be stepping forward this league is on the verge of folding. • Discussions commenced regarding available options if the league folds as it affects approximately 5 Novice, 4 Atom and 3 Pee Wee teams in our Association. • First option is to try and save the league. Glenna offered to contact the league and other affected minor hockey associations to see if any progress has been made to save the league and possible solicit volunteers from other associations or see if they have made alternative arrangements. Corey to contact EMHA and SAMHA to see options if 16/60 folds
7. Ice scheduling meeting held in April. • Discussion was commenced regarding the meeting held with the ice schedulers. • All agreed that ice scheduling is very difficult dealing with different leagues and their demands. • All agreed that every effort must be made to ensure the Stony Plain Arena gets as many games as possible as it affects the concession profits and the skate sharpener. • Corey to forward questions to ice schedulers regarding ice options and Midget program allocations • Corey to forward handouts from ice scheduler meeting
8. Calahoo Minor Hockey (CMHA). • CMHA has an interest in forming a partnership with our association. The details or which have yet to be worked out but could result in additional numbers and ice for us. The executive agreed to investigate further.
9. Trimunicipal Winter Games Bid • SPHMA has been asked to support Stony Plain, Spruce Grove and Parkland County’s bid to host the Alberta Winter Games. Glenna Wagner motioned for support, Rhonda Clarke-Tobin seconded and the motion was carried unanimously. Corey Stefura to work with Tom Cancilla to draft and send a letter of support for the Winter Games.
10. Ramp Website Upgrades • Discussion about proceeding with Ramp Interactive website upgrade commenced and as no increase in cost is associated with the upgrades, no issue is perceived and the go ahead to proceed given.
11. Open Delegate Positions • Secretary • Fundraising • Concession remains vacant. • Everyone encouraged to solicit people to fill these positions.
12. Zone 3 Pee Wee • Karen Hoflin advised us that Wabamun Minor Hockey Association is trying to solicit players all over Zone 3 to form an Elite Pee Wee AA team. • There are many issues with Hockey Alberta regarding this and may not be legal and will not become a reality.
13. Yearly Awards • Rhonda Clarke-Tobin brought up this topic for discussion and would like feed back at the next meeting as to how the Association would like to proceed in the future. • One option would be to convert the Memorial Trophy to a Memorial Tournament. • Tabled to next meeting.
14. Concession • Still no tenders to operate the concession have been received. • Glenna has offered to run the concession. • Sub-contracting the scheduling to Jennifer McDermitt. • Sign up sheets will be at the registration nights and everyone can sign up for their 2 shifts or have the option for their cheques to be cashed. • There will be at least 2 mandatory concession shifts or bingos worked for each registered player.
15. Evaluation Update • The Division Delegates had recommended spreading out the evaluation process and continuing with the private evaluators. • Corey Stefura to contact HI Temp and ATC if they are still available and over a longer time frame. • Also to check if costs remain the same or possibly lower. • There will be a $50.00 evaluation (Assessment) fee charged to all registered players. This is not a rep team tryout fee but an evaluation fee to allow us to best place all players to their proper team. This covers 4 to 6 ice slots and evaluators.
16. Player Development • Jeff Wildeboer inquired as to whether ice and money was budgeted for next year for player development - it has been. • ATC and Gold in the Net will be contacted to see if they are available and what the cost will be to provide goal tender development. • For the skaters ideas could be guest coaches at practices or some form of power skating.
17. Jeff Wildeboer motioned to adjourn at 10:06pm, Bill Clow seconded.
Next meeting Wednesday June 11 th , 2009 at 6:30pm at the Stony Plain Provincial Building.
2010 Stony Plain Minor Hockey Annual General Meeting
When: April 19, 2010 at 7:00 pm
Where: St. Matthew's School Gym
The Executive is proposing changes to the current Bylaws that require a vote by the membership of the Association for the changes to take effect. The primary change to the Bylaws is to re-instate the voting privileges to the Category Delegates.
The previous year's un-adopted AGM minutes, proposed Bylaw changes, financial statements, and Category Delegate reports will be available on the SPMHA website. To reduce our environmental footprint, no hardcopies will be provided at the AGM.
The proposed Agenda for the AGM will include:
• Introductions of the current Executive • Adoption of the 2008 and 2009 AGM minutes • Category Delegate reports • Financial update (including increase in registration fees for the 2010-2011 season) • League updates • Nominations for Vacant Positions.
For the sustainability of SPMHA, we need dedicated people to come forward to fill the vacant positions. The following positions are available for the 2010-2011 season:
• Director of Hockey Operations • Coach Development • Policy & Procedures • Registrar • Special Events • Peewee Delegate • Atom Delegate • Novice Delegate • Bingo Delegate • Website and Publicity
To increase participation at the AGM, your attendance will entitle you to a $75 credit per registered child. We will also be drawing for one free registration!
In addition to the volunteer positions listed above, Tenders are also being solicited for the following paid positions within the Association:
• Concession Operator/Bingo Scheduler • Referee Assigner • Ice Scheduler
Tenders are to be submitted prior to May 31, 2010 to: SPMHA Box 2156 Stony Plain, Alberta T7Z 1X7
Stony Plain Minor Hockey Executive Meeting. Wednesday, August 11/ 2010. Dog Rump Creek
Voting Executive Present: Curtis Smith, Tim Jenkins, Jeff Wildeboer, Claire Pederson, Dana Lakusta, Jamie Neeves, Glenna Wagner, Rhonda Clarke-Tobin,Rob Sklaruk, Daryl McEwan, Michael Thomas, Connie Harringa, Will Nault, John Lorenowicz. Regrets: Jerry Gorge, Ryan Galusha
Non-voting Delegates Present: Shelly Fuhr, Shane Garford, Norm Schmermund, Lisa Erwin. Regrets: Erin Davis, Jason Webber.
1. Call to order @ 7:35PM
2. Establish Quorum.
3. Motion to approve minutes of July 14, 2010 meeting, Michael Thomas, Will Nault second.
4. Voting in new executive. Jamie Neeves nominated as new Policy and Procedures , Curtis Smith, Claire Pederson second. All in favor, passsed.
5. Evaluations. Justin Of Over Time attended and gave an informative presentation of objectives, structure, and requirements and expectations. Player code for evaluations will not have a conflict with FOIP if posted on SPMH website.
6. Ice. News flash will be put on website updating the new status of evaluation skate to one skate, from two skates.
7. Coach and manager Meeting. Initiation & Novice coach manager meeting Tuesday, October 5, 2010 @ 7:00PM Atom - Bantam coach meeting Wednesday, October 6 @ 7:00PM Other wise Tabled as Coach Development not present.
8. New Business
Equipment - SPMHA in need of some new jerseys, some need numbers. Life expectancy is between 2-4 yrs. - Norm will put together an order for replacements, and will replace what is necessary for this season. - Socks are a custom order and will be available for about 10 years, at a cost this season of $10.00 ea. per pair. - Goalie equipment is good, need new sticks. - Pucks should be good. - Jersey bags are good for another season. - First aid kits are needed about 20 @ a cost of $32.00 ea.
Registration numbers thus far. Initiation 41 Novice 70 Atom 88 Pee Wee 93 Bantam 75, with three AAA's that may leave. Possible 5 teams this season, SPMH had 4 last season.
TLC ice is not used Sept 24
Coach positions, possible nomination - Carl Decot is a level two non parent coach, has coached in Spruce Grove. - All coached are subject to a standard security check.
Will Nault will go to PAC meeting for Bantam AA
Glenna Wagner Presented the board with handouts. - Minor Hockey Breakdowns for each player pertaining to costs, reflecting seasons over all fees. - SPMHA 2010/2111 budget / projected loss, etc.
Respect in Sport - available to all parents at a fee of $12.00 on line @ HOCEY ALBERTA, or check SPMH website.
Referee Clinic September 25 and 26.
9. Directors Meeting tabled, but some items to be discussed at next meeting: - Tentative meeting August 23 or 24 or 25. - Flow charts to be discussed, new flow charts required due to tiering. - Injured player for evaluation, as per policy and procedures, is on an individual case by case outcome.
10. Next Meeting August 30, 7:30PM
11. Motion to adjourn, Jeff, second Jamie.
Stony Plain Minor Hockey Association July 14,2010 Executive meeting, Dog Rump Creek
1. Meeting call to order @ 7:29
2. Quorum established, In attendance: Erin Davis, Rob Sklaruk, Will Nault, Claire Pederson, Tim Jenkins, Lisa Erwin, Rhonda Clarke-Tobin, Glenna Wagner, Curtis Smith, Jason Webber, Jerry George, Daryl McEwan, Shelly Fuhr Regrets: Dana Lakusta, Ryan Galusha, Connie Harringa, Jeff Wildeboer, Shane Garford, Norm Schmermend, John Lorenowicz, Michael Thomas.
3. Approval of June 9 2010 minutes, motion Jerry George, Will Nault 2nd
4. Approval of June 21, 2010 minutes. Amend to include vote status of Socks and pictures. Passed with a vote of 6 to 4, votes are in minutes when requested. No votes for this motion were, Glenna Wagner, Rhonda Clarke-Tobin and John Lorenowicz. Amend WEW park revenue potential should read as $10,000.00.
5. Registration: Second mails outs are done, and do include registration dates, first installment due July 15, 2010. -10 new players at present. -Notice to try out for Bantam AAA, Spruce Grove -Request for 4 year old players in Stony Plain, with/when a sibling is in initiation and they could play together. Tabled, with the understanding that it will be up for future discussion but not a possibility for this season.
6. Ice scheduler, tabled.
7. Evaluations:
Jeff to get Over Time at August 11, 2010 meeting.
Attachment from ATC dated july 14, 2010 -ATC: Goal- tender evaluations, 1. Game/practice Evaluation $65 per session. 2. Skill Session (Set up and Execution) $325 per session. 3. Exhibition Game (Vs. another MHA) $90 per session. 4. Preparation, travel time and fuel $400.
The services provided by ATC Goal-tending WILL include the following: * One ATC Goal-tending employee evaluating each game complete with analysis and ranking. * Three ATC Goal-tending employees evaluating on ice each skill session. * Ranking of each age group based on technical skill, skating ability, zone control and intangibles. * Hard copy of all the ranking sheets.
ATC Goaltending Evaluation Criteria and Requirements 1. ATC Goal-tending Instructional Staff Criteria * Must be 19 years of age. * Must have Jr. Hockey Playing Experience. * Must be able to instruct by delivering clear and precise messages. * Present themselves in a professional manner. * Have at least 4 years in instructor experience.
2. ATC Requirements from SPMHA * 4 nets on ice per Goal-tender skill session. * Shooters (4-8) for on ice skill sessions. * Contact information of ATC Goal-tending distributed to ALL APMHA Goal-tenders * Specific area in arena to watch goaltenders in game situations that is separated from parents, etc.
Motion by Jerry for One Non-evaluation skate (formerly referred to as Free Skate), Glenna 2nd, passed all in favor.
- September 11, Non-evaluation skate. - September 13 TLC ice starts. - As per contract dated February 23, 2009 PAC ( Parkland Athletic Club) will be doing Bantam try out and coach selection. Letter dated February 23, 2009 with full details of agreement with PAC handed out or emailed by Curtis Smith to board.
8. Coach Development: - Host introduction to coaching - MId October 2010. - Safety, early November. - Spruce Grove Co-Host coach and development Level, Hockey Alberta to confirm date and will include coaches from other associations.
9. Player Development: - What was past player evaluation allocation of funds for player and coach development?
10. Ineligible player: - Players not properly registered can be suspended. - Insurance is a serious issue when players are not registered correctly. - Last season Initiation had an ineligible player due to the player not being registered and therefore not having insurance.
After some discussion it was decided that this was due not to one sole persons error but, rather a combination of oversight.
It was decided that there is a need for and will be a Coaches/Managers meeting to specifically address this topic and necessary safe guards in place to eliminate this from future occurrence, also to better aquaint our coaches/Managers in any topics that may do well with initial trouble shooting.
Glenna to pen written apology to proper channel's for oversight, on behalf of SPMHA.
11. New Business: Town of Stony Plain, sent SPMHA a letter to investigate the interest of the main user groups of the Glenn Hall Centennial Arena in their interest in contributing to a project that would see the bleacher area renovated to include the installation of individual plastic bucket seats.
Maple Leaf Gold a local business in Stony Plain has presented the Town of Stony Plain with a quote to do both partial coverage or full coverage and are willing to provide a donation to reduce the cost of each option as a sign of supporting our local facilities and user groups.
Cost options are as follows: 1. Partial Coverage 424 seats 3 centre sections $26, 752.00 Donation of $4,000.00 2. Full Coverage 907 seats Entire Bleacher $45,056.00 Donation of $6,700.00
Town of Stony Plain proposing to pick up 50% of cost but, noted that the Town's share is subject to Council approval.
Formal letter from Town of Stony Plain dated July 8,2010 from Kim Neill, Director of Community Services, emailed or handed out by Curtis Smith detailing proposed cost splits etc. Motion to support seats, Glenna Wagner, Rob Sklaruk 2nd, all in fabor.
Ice: - Offered up ice time to elite teams 8:15-10:30, same as last season.
Fair Play: Policy already exists that players play all position noted in past minutes section 14 of June 9, 2010 meeting. The policy needs to be enforced by coaches and this association that players play all positions including goalie. Giving every player opportunity to play all positions and develop in all positions. Refer to minutes mentioned above.
Motion to keep fair play policy as is. Wanting to see players given opportunity to play goalie and not specialize at Novice level for sure.
Glenna Wagner, has email information to be able to do mass emailing as she requires.
Jerry George, will set up dates for Coach/Manager meetings by levels or groups of levels. To be announced at a later date once that is organized.
October 30 2010, function: - Stony Plain Community Centre. - Pat Hall Band entertaining. - Silent auction items to be in house donations only, no business solicitations for this venue. - Further details to follow.
16/60: want approximate head count.
12. Next Meeting August 11 @ 7:30 , note small time change.
Stony Plain Executive Meeting June 9, 2010
Dog rump Creek – Chamber
Present: Curtis Smith, Michael Thomas, Connie Harringa, Will Nault, John Lorenowicz, Jason Webber, Glenna Wagner, Rhonda Clarke-Tobin, Claire Pederson, Jerry George, Rob Sklaruk, Jeff Wildeboer, Ryan Galusha, Tim Jenkins, Norm Schmurmend, Dana Lakusta, Shane Garford, Shelly Fuhr..
Regrets: Daryl McEwan, Erin Davis.
1. Meeting called to order, 7:03 2. Attendance, 18 members present, two absent. 3. Approval of agenda, Curtis Smith, Jason Webber second, all in favour, passes.
4. Approval of previous meeting minutes, Will, Ryan second. Business arising from minutes. Error in May 12, 2010 minutes Bantam and 16/60…It should have read that all Bantam will be in 16/60, with the exception of Bantam AA. Correction has been made.
5. Bylaw changes-Policy and procedures. Jason, main change is delegate a director, voting structure. Jason announced that his former position holder, Bill Clow has been an asset to SPMHA, and has been and is a wealth of information, and Bill is generous in extending himself.
6. Registration, Curtis. Registrations are printed, thanks Glenna and Karen. Fees are up $75.00 across the board. Credits, 188 to add to AGM, great turn out at the last meeting. Registration forms, new registration forms are on the SPMHA Website. Postage, P2 Skating will pay half the postage as they are taking part in the registration mail outs.
7. Website and Publicity. Remove old information, it was decided to remove content now and proceed with fresh new information and not just change dates for new season. Website, Shane is working on coordinating and getting around the SPMHA Web site to make adjustments and adding in of new data for up coming season, Email Alias addresses also. Job descriptions for our Web Site for near future, suggested. Bingo and Concession, posted to Site.
7. Jerry encouraged all members to visit the Web Site and look at the portfolio that pertains to them and their position.
8. Budget, Tabled. Budget meeting scheduled in two weeks time, June 21. Location to be announced.
9. Concession, Curtis. Two inquiries about the concession however no contenders at this time. Glenna, Association pays for stock, Web Site should have job description and details. Dana will write up a job description and refer to Glenna for accuracy.
10. Scheduler. Glenna and Tim went to the last ice allocation meeting at the TLC. Next meeting, is Wednesday June, 16, 2010 at 7:00 PM, Town Office. Attendees needed to represent Stony, Glenna and Dana have stepped up for this.
Free Skate, undecided as budget needs to be addressed first. It is agreed that some free skate should remain, so not zero but less. Curtis suggests that with 16/60 having 4 evaluations as is, can that be a way to help lessen Free Skate? Free skate will ultimately come down to budget.
16/60 Evaluation games, 36 ice slots needed. Some option ideas to help with ice, 45 minute ice time with no cleaning in between. One hour was actually too long last year drills took only 35 minutes, approximately. Public Skate prepares kids for hockey season also and encouragement of public ice use should be addressed. Public Skate will compliment and make Free Skate more beneficial and help make kids more ready for the season. Is it possible that we can cut Free Skate by ½?
Glenna to ask at Stony Town to take ice later, around the 11TH, if not than earlier. Jeff motion, Will second, all in favour, passed.
11. Referee assignor / Tabled What is the position description of referee assignor and can we have this information posted and not just available with an inquiry in future. SPMHA, is still working with Spruce Grove in this area, however it was noted that each association pays separate. Dana will write up information on referee Assignor for our web site.
12. New business Pictures 12 &13 @ PERC building, SDI booked but can only confirm in August. Suggestions for pictures are Willow Creek Imaging, DND Imaging with a quote from Jerry. DND does Minor Ball and that association is very happy with them. October 30 party changed to October 23. Fund raising, push silent Auction as a fund raiser Shift from each team to all around SPMHA working together. Galaxy Land, potentially April 8-9, approximately 4 tickets will need to be sold per family. Each team 70 tickets to give an idea of what we will need to sell.
Fund raising, motion to table to budget, Rhonda, Jason second, all in favour, passed.
Budget meeting, things to consider, team fees, pictures, socks. Table to budget.
Spruce Grove web site has a break down of costs per player. SPMHA will look into producing something of this nature also.
Evaluations – Jeff, Overtime will stay with last years cost of $ 9000.00 or so, as evaluation games extra by $1000.00 more. ATC, goalie, team. Gold in the net, too busy. Motion, Jerry second to stay with Overtime, all in favour.
Equipment, four quotes solicited for equipment one received, Norm.
13. Novice GOALIE Jason, wants to see kids wanting to try goalie position are afforded the chance to try in various places, such as tournaments or when ever else that will work.
Evaluate, each child as a player even if they want to be a goalie. Table / everyone come with ideas on this subject for next meeting. Motion Jason, Jeff, and Dana second. All in favour, Passed.
14. Atom player declared positions. Does SPMHA want to declare positions at Atom? What is hockey Canada’s opinion on the subject? According to Hockey Canada, hockey is a late specialization sport, and has some information on wear and tear on children who are specialized too young. Hockey Canada has some good information to be viewed, and that is recommended.
Atom is 90% development , players are still learning all areas and not specializing any players. Comes down to core development and not specializing. Enforcement by coaches, and play all positions and police this policy. Give every player opportunity to play all positions and develop in all positions.
SPMHA, wants to make, set and keep this as an adhered to guild line, if we declare no positions that we as an association keep that on focus. Motion, Jason, Connie second, all in favour, passed.
15. Next meeting agenda. Budget June 21, 2010
Resigned position-Megan Murdoch, tournament director.
16. Motion to adjourn meeting 9:11 PM.
Stony Plain Minor Hockey Executive Meeting Wednesday May 12, 2010
Dog Rump Creek- Chamber Present: Curtis Smith, Jerry George, Jeff Wildeboer, Tim Jenkins, Connie Marringa, Will Nault, Ryan Galusha, Daryl McEwan, Jason Webber, Clair Pederson, Rhonda Clarke-Tobin, Megan Murdoch, Cori Stefura, Shane Garford, Claire Pederson, Erin Davis, Shelly Fuhr.
Absent: Glenna Wagner, Rob Sklaruk, John Lorenowich, Michael Thomas, Dana Lakusta
1. Established Quorum/Call meeting to order 7:04-Curtis Smith
2. Approval of agenda, Ronda, Daryl, Ryan.
3. Approval of AGM minutes April 19, 2010, motion to approve, Jason, Daryl, all in favor. Jeff announced that the past president was no longer serving but noted that it was about time availability and time commitment, not work performance.
4. Executive Positions – Jason. Jason announced and discussed executive positions, responsibilities, and duties of all positions of the executive. Also noted that much information can be had on the SPMHA website, and suggested that our members refer there as a start.
Fundraising and procedures discussed. How money is raised and how is can be spent. Depending on how money is raised my depend on how it is permitted to be spent, in accordance with Alberta Gaming rules and regulations. These rules need to be strictly adhered to and understood. SPMHA can be held responsible for failure of its members to follow said guidelines and the association can suffer consequences.
5. 16/60 update-Jason Novice has approximately 86 teams and will be tiering top down. Tiering, all divisions will be tiering top down Evaluation games, there will be four evaluation games at the start of the season. Coach selections, to help fine tune. Travel, reasonable travel to ice in a 100 k area. Teams, 87 teams last year, 338 teams this year.
16/60 Needs positions filled, for executive of 16/60 to represent Stony Plain, at least two needed. Last year tier one was Curtis Smith.
You may not have a child in a tier that you hold a position of. Website link from SPMH to 16/60. Bantam will be in 16/60 with the exception of Bantam AA
6. New Business – Cori Karen Re-elected as zone Manager. Manager of Development, Murray, wants to move on but, needs someone to step up. June 11-15 Red Deer. Provincial play downs, communication break down? Take ice slots, too much black ice? 120 teams Adam and Pee Wee “Respect and Sport”, similar to “Speak Out”, but more geared to parents and fans. Cost increase, $400.00 increase at $1.00 per player for cost increases that are not covered with current base registrations. ( Mostly ice time?) Spruce Grove has advertised out for evaluation positions, are we considering more advertising for positions? Evaluator. What do we want to do and does time permit SPMHA to make changes in that regard this year. It was decided that there is not enough time to put evaluator out to tender. Jeff- motion to price check last years evaluator, Justin Reynolds of “Over time” to find out if the price will be similar to last year, move to - Daryl, Shane. The evaluator will be evaluating more than last year with extra games and Novice. Jeff will check how much more, then email executive with cost. If it is reasonably close to last year, including expected rate of inflation, then they will say yes, all in favor.
Budget, suggested budget meeting to make a 5 year plan. Concession, tender required. Ice Scheduler, required. Alias email addresses. Jerry George suggests that we have email addresses that remain with SPMHA executive positions, so that when a new person assumes a position it can be re-routed to new members in box via the already existing addresses. Shane Garford will see about that request.
Email protocol and chain of command.
SPMHA Web Link request. Hockey School run by Jeff Wildeboer and Rob Sklaruk want to have permission to run a link from SPMHA web Site, to the Hockey School. Considering that if anyone else wants to have a link that we will also give that consideration to future requests. It was deemed that it would be another helpful tool to assist Hockey parents in their search for their children. All in favor.
SPMHA, executive meeting are the Second Wednesday of each month, all members are required and expected to attend these meetings. Please make them a priority. Obviously there are circumstances that can occur but attendance should be consistent. Pictures will be at the P.E.R.C. Building this season, Skate Guards required. Looking into a possible change of photographer for SPMHA. Halloween party, (Adults), scheduled for Saturday October 30, 2010. Tournament, November 1, 2010 and January 31, 2011, on PD days. Wind up party, water park venue for entire association, will need to sell tickets. Concession, Claire proposed going to one staff for the concession. Considered not a good idea at this time.
7. Agenda for next meeting. Shane, email alias. Glenna, budget. Jeff, cost of evaluator. Jason, policy and procedures. Rhonda, registration information to be included in mail out package, before next meeting, adding available positions with mail out.
Sub-committee set up meeting for sub-committee directors through evaluation process.
CONFIDENTIALITY: all meetings are private, information will be posted and only at that time should any information from meetings become available. All executive members will need to sign confidentiality agreement.
8.Motion to adjourn meeting, Ronda, Jerry.
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: July 13, 2011 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault X DIR. OPS Russ McDermott X DIR. PLAYER DEV. Murray Trochymchuk X DIR. COACH DEV. Jerry George X DIR. POLICY Heather Hiemstra X DIR. @ LARGE Rob Sklaruk X DIR. MIDGET Connie Harringa X DIR. BANTAM Tyge Ayers X DIR. PEEWEE Michael Thomas X DIR. ATOM Cory Ayers X DIR. NOVICE Daryl McEwan X DIR. INITIATION Ryan Galusha X DIR.EVENTS Jamie Neeves X TREASURER Glenna Wagner X RIGISTRAR Rhonda Clarke-Tobin X NON-VOTING SECRETARY Shelly Fuhr X WEBSITE Shane Garford X EQUIPMENT Kevin Wolkowski X BINGO Glenna Wagner X DIR. FUNDRAISING Cheryl Turenne X TOURNAMENT Vacant 1660 LIASON Jeff Wilson X CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek
Call Meeting To Order Motion by: Corey Ayers Second: Russ McDermott
AGENDA
1. Approve June 8, 2011 executive meeting minutes 2. Old Business: Task List review, 3. New Business: Start Dates confirmed, Novice Tournament, Alberta Winter Games Crest, Book Evaluators, Set a Budget meeting, 4. Evaluation: 5. Registration: 6. Michael Thomas: New arena information, Ice cost meeting scheduled with Town 7. Ice: Start date, Wabamun, needs 8. Approve Minutes of July 13, 2011 meeting 9. Next Meeting: August 10, 2011 10. Adjourn Meeting Adjourn Meeting Motion by: Glenna Second: Heather
AGENDA NOTES
1. Approve Past Month Minutes this was a voted item. June 8th and July 13th meeting minutes will be approved via e-mail vote as Quorum was not achieved at the July 13th meeting
2. Old Business: • Ice cost by Town of Stony, a meeting is scheduled for this Friday July 15th to discuss a reduced ice cost to the association with Town. Mike and Will to attend • Tier 1 tryout fee set at $75 • Novice Tournament Date: Jamie, Dec 9-11 proposed (confirmation from ice scheduler). • Oilers 50/50: Glenna June 30 deadline application • Future Enrollment Numbers and new arena consideration update: Michael. Numbers are being put together by county.
3. New Business: • No Novice support, association will interview other age level’s for interest in running a December tournament. • Alberta Winter Games crest on jerseys for age level eligible. It is the PeeWee age group that would wear this crest to show our support as well as recognition of being the host zone. We have agreed to have the crest’s applied to the PeeWee age jerseys by the association and not the individuals. • Set a Budget meeting date. Will Nault will organize a budget meeting for Late July. • Start Dates are confirmed for September 6th 2011. Schedule will be released and posted on website for mid August. Tier 1 Tryouts and non evaluation skates will start on September 6th 2011. Evaluation skills and scrimmage games will start September 10th 2011. • Murray T. Will call Overtime evaluation and set up a meeting to discuss this year’s evaluation. • Heather will draft an e-mail to go out to entire membership with policy change on evaluations.
4. Evaluations: • Non-evaluation skates will start the week of September 6th. • Tier 1 Tryout Atom, PeeWee Start Date of September 6th • Evaluation Start Date September 10th – 19th. • Book Evaluation group Murray to contact Justin from Overtime • Will, will add flow charts to evaluation policy update and have Shane post by July 20th.
5. Registration: • Kid Sport, Rhonda has requested that we review the cut off date in our policies for Kid Sport. Current cut off for application of support is August 31st. Rhonda will put forward a motion for an e-mail vote to have the policy changed to August 15th, as the 31st is to late and causes enrollment delays.
6. Ice Requirements: • No Updates
7. Approve June 8, 2011 Executive meeting minutes (tabled to electronic vote as no Quorum).
8. Next Meeting: August 10th 2011
9. Adjourn Meeting 8:28
Adjourn Meeting Motion: Glenna Wagner Second: Heather Hiemstra
VOTING ITEMS MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES APPOSED OBSTAINED
All Voting Items will be done Via e-mail as Quorum was not established
A motion was put forward by Rhonda Clarke-Tobin to adjust The SPMHA policy on the Cut-off date for application of Kid Sport aid. The requested Change is to move the date from August 31st to August 15th to Avoid delays in the registration process.
A motion was put forward by ? to accept the meeting minutes from the June 8th Executive meeting.
A motion was put forward by ? to accept the meeting minutes from the July 13th Executive meeting
ACTION ITEMS TASK LIST
1. Post all start dates ASAP: non-evaluation skates, AA tryouts with cost, evaluations. Assigned to Shane, Due July 20th, 2011. Start date are confirmed. Non-Evaluation Skates September 6th, Atom and Pee Wee Tier 1 tryouts will start on September 6th through 9th. All association Evaluations will start on September 10th. 2. Post the changed Evaluation and Coach Selection process and updated policies. Assigned to Shane, Due July 20th, 2011. (Will, will add flow charts to evaluation policy update and have Shane post by July 20th.) 3. Post a notice that we must have a tournament director step up from the Novice Group. Assigned to Shane Due June 15th, 2011 4. Shane will add a link for e-mail for executive. Due June 15th, 2011 5. Kevin will price required ice dividers for initiation (Timbits hockey program). Murray will book a meeting with Justin from Overtime 6. Will to set up a budget meeting ASAP. 7. Heather will draft an e-mail for the entire association to identify the change in the evaluation and tryout process for the 2011 season. This will be forwarded to Will by July 15th for approval and circulation.
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: June 8, 2011 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault X DIR. OPS Russ McDermott X DIR. PLAYER DEV. Murray Trochymchuk X DIR. COACH DEV. Jerry George X DIR. POLICY Heather Hiemstra X DIR. @ LARGE Rob Sklaruk X DIR. MIDGET Connie Harringa X DIR. BANTAM Tyge Ayers X DIR. PEEWEE Michael Thomas X DIR. ATOM Cory Ayers X DIR. NOVICE Daryl McEwan X DIR. INITIATION Ryan Galusha X DIR.EVENTS Jamie Neeves X TREASURER Glenna Wagner X RIGISTRAR Rhonda Clarke-Tobin X NON-VOTING SECRETARY Shelly Fuhr X WEBSITE Shane Garford X EQUIPMENT Kevin Wolkowski X BINGO Glenna Wagner X DIR. FUNDRAISING Cheryl Turenne X TOURNAMENT Vacant 1660 LIASON Jeff Wilson X CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek
Call Meeting To Order Motion by: Rhonda Second: Heather
AGENDA
1. Approve May 11, 2011 executive meeting minutes 2. Old Business: Task List review, Atom Tier 3 Discipline 3. New Business: Timbits Hockey program, E-mail setup, Bantam Tier 1 must attend the AAA tryouts, Ice cost. 4. Evaluation: Policy change review, Start up date 1660, Tryout Start up for AA, non-evaluation skates, book evaluators, evaluation start date, 5. Registration: 6. Michael Thomas: Pavilion Update, New arena information 7. Ice: Start date, Wabamun, needs 8. Approve Minutes of June 8, 2011 meeting 9. Next Meeting: July 13, 2011 10. Adjourn Meeting Adjourn Meeting Motion by: Heather Second: Connie
AGENDA NOTES
1. Approve Past Month Minutes this was a voted item. See voted items
2. Old Business: • Team Budget Document approval or changes, this has been approved for 2011 season for all teams. • Evaluation Policy: Heather and Will final update to be voted on via e-mail once complete. Due June 17th for vote • Discipline Committee appointed: Murray Trochymchuk, Rob Sklaruk, Heather Hiemstra, Rhonda Clarke Tobin and Jerry George. • Novice Tournament Date: Jamie, Dec 9-11 proposed (confirmation from ice scheduler). • Wabamun Ice booked: Glenna Sat and Sunday 8:15-945 confirmed as complete June 8th. • Oilers 50/50: Glenna June 30 deadline application • Pavilion Update: Michael not an exclusive as first come first serve 65-80 per hour for this new structure that is usable for dry-land training. • Future Enrollment Numbers and new arena consideration update: Michael. Numbers are being put together by county.
3. New Business: • Ice Cost Mike and Will, must target a reduction in price from the town of Stony Plain based on Hockey Alberta ice cost per association comparison of teams in Northern AB. • Tier 1 tryout fee? $150, $125, $100 cost base? This item was voted on. See voted items • E-mail setup Shane will add a link to info tab for executives. Complete as of June 9th. • Timbits Hockey program. This item was voted on. See voted items • PAC AAA tryouts all Bantam Tier 1 must attend as well. • Bantam Trial Merger for 1 year: This item was debated at length and will be voted on. See voted items
4. Evaluations: • Non-evaluation skates 3/4 Sept proposed • Tier 1 Tryout Atom, PeeWee Start Date 5th • Evaluation Start date 10/11 • Book Evaluation group Murray to contact Jeff • Review adjusted Policy
5. Registration: • Rhonda Update
6. Ice Requirements: • Alberta Winter Games Feb 9-12 Stony will have no ice on these dates • Wabamun Ice booked for Saturday and Sunday ice from 8:15- 9:45 AM
7. Approve June 8, 2011 Executive meeting minutes
8. Next Meeting: July 13 will we have Quorum?
9. Adjourn Meeting 9:48 Heather motion second Connie.
VOTING ITEMS MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES APPOSED OBSTAINED Ryan Galusha has put a motion 11 0 0 Forward for SPMHA to enter The Initiation Level into the Tim Horton’s “Timbit” hockey program. This motion includes participation in an interlock game schedule with the SGMHA initiation teams starting in mid December and January. This motion also is a cost benefit to SPMHA as Tim Horton’s supplies all uniforms for this level. Second by Heather
Jerry motion for the tier 1 tryout fee 11 0 0 to be $75 for Atom And Pee Wee and Bantam Second by Jamie
A motion has been put forward by 9 1 1 Glenna that SPMHA enter into an agreement To create a Parkland Minor Hockey Association Encompassing the Bantam level’s of Parkland County for a one year trial merge. Seconded By Jerry
A motion to approve the May 11th 11 0 0 Executive meeting Minutes was put forward by Rhonda and was seconded By Glenna
Motion to adjourn meeting by Heather 11 0 0 Seconded Connie
ACTION ITEMS TASK LIST
1. Post all start dates ASAP: non-evaluation skates, AA tryouts with cost, evaluations. Assigned to Shane, Due June 15th, 2011. Proposed Start date will de confirmed at ice meeting with town of Stony. Non-Evaluation Skates September 3rd and 4th, Atom and Pee Wee Tier 1 tryouts will start on September 5th through 9th. All association Evaluations will start on September 10th. 2. Post the changed Evaluation and Coach Selection process and updated policies. Assigned to Shane, Due June 24th, 2011 3. Post a notice that we must have a tournament director step up from the Novice Group. Assigned to Shane Due June 15th, 2011 4. Shane will add a link for e-mail for executive. Due June 15th, 2011 5. Kevin will price required ice dividers for initiation (Timbits hockey program). 6. Murray must get contact information from Jeff W. for evaluation company’s and arrange for quotes to be completed. 7. Will and Rob to set up a directors meeting ASAP. 8. Directors packet review Will Nault.
S.P.M.H EXECUTIVE MEETING MINUTES
DATE: May 11, 2011 LOCATION: Dog Rump Creek
ATTENDANCE VOTING POSITIONS NAME ATTENDED ABSENT President Will Nault x Director of Operations Russ McDermott x Director of Player Development Murray Trochymchuk x Director of Coach Development Jerry George x Director of Policies and Procedures Heather Hiemstra x Director at Large Rob Sklaruk x Director of Midget Connie Harringa x Director of Bantam Tyge Ayers x Director of PeeWee Michael Thomas x Director of Atom Cory Ayers x Director of Novice Daryl McEwan x Director of Initiation Ryan Galusha x Director of Events 1 Jamie Neeves x Treasurer Glenna Wagner x Registrar Rhonda Clarke-Tobin x
NON- VOTING POSITIONS Secretary Shelly Fuhr x Website Manager Shane Garford x Equipment Manager Kevin Wolkowski x Bingo Coordinator Vacant Tournament Coordinator Deanne x Tournament Coordinator Marcy x 1660 League Coordinator Jeff Wilson x
CONTRACT POSITIONS Ice Scheduler Glenna Wagner Referee Scheduler Glenna Wagner Concession Glenna Wagner Book Keeper Darwin Bozek
CALL MEETING TO ORDER MOTION BY: Glenna Wagner SECOND: Rhonda Clarke-Tobin AGENDA
1.) Approve all outstanding minutes
2.) Old Business / Task list review
3.) New Business: Key Log, Confidentiality, Discipline Committee, Atom Tier 3, Team budgets, E-mail, Contact List, RC, Policy, 4.) Evaluations
5.) Registration
6.) Michael Thomas and new facility
7.) Ice requirments / Need
8.)
9.)
10.)
AGENDA NOTES 1.) PAST MONTH MEETING MINUTES
Approved September and November 2010.
2.) OLD BUSINESS
Reviewed task list and policy on player release AGENDA
AGENDA NOTES 3.) NEW BUSINESS Add assistant for equipment: Mark Schultz, David Podhaniuk Discipline com: Mike, Heather, Rhonda, Ryan, Murray, Russ, Will, Jerry, Glenna. From the list above Will and Russ will appoint a 5 person sub committee for discipline. Packet review: Budget suggestions, Confidentiality, Key Log, Appoint Disc committee E-mail reviewed by Shane RIC Darcy Carter Policy and procedure Pavilion Usage should be built by September Casino for Stony Dec 28, 29... Wed/Thurs. Ref clinic requested Apply for Oilers 50/50 Concession will start mid August
4.) EVALUATIONS Reviewed Policy must be adjusted (Will And Heather)
5.) REGISTRATION
Nothing to discuss
6.) ICE REQUIRMENTS
Should we put in place that all teams that get extra ice over their weekly allocation pay for it? Must set evaluation start date based on league start. Alberta Winter Games will consume all ice on Feb 9-12 Wabamun ice do we keep it?
7.) Player release...
Executive discussed a player request for release to play in Spruce Grove. The family has moved into the Stony Plain Boundary. Executive agreed that our current Policies and Procedures will not be changed and the release is declined. VOTING ITEMS
MOTIONS FOR VOTING IN FAVOR OPPOSED A.) Sept and Nov minutes for approval Glenna motioned, Rhonda second 10 0
B.) Recommend Darcy carter for RIC position RIC Motion: Russ McDermott Second, Mike Thomas 12 0
C.)
ACTION ITEMS
ITEMS THAT REQUIRE ACTIONS DELEGATE DUE DATE 1.) Review Budget and add suggestions Group 08-Jun
2.) Policy and Procedure for evaluation process. Will, Heather 08-Jun
3.) Mike will get population numbes for future enrollment Mike 13-Jul Of minor hockey, LTR to town councel for more ice 4.) Novice tournament dates info from Jamie by the long weekend Jamie 20-May
5.) Wab ice do we need it? Group 08-Jun
6.) Heather will find out how much ice lost to AB winter games Heather 08-Jun
7.) Vote on Wab ice 08-Jun
8.) 1660 preseason start up? Jeff 08-Jun
9.) Discipline Sub Committee appointments Russ, Will 16-May
10.) Mike will continue to work on info regarding the new Pavilion Mike 08-Jun
11.) Casino dates will be posted on Website with a note that we will Shane 10-Aug require volunteers. (Casino will be Dec 28-29) 12.) S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: May 14, 2012 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault DIR. OPS Pat Leroux DIR. PLAYER DEV. Murray Trochymchuk DIR. COACH DEV. Jerry George DIR. POLICY Heather Hiemstra DIR. @ LARGE Rob Sklaruk DIR. MIDGET Connie Harringa DIR. BANTAM Tyge Ayers DIR. PEEWEE Cory Ayers DIR. ATOM Shaye Patras DIR. NOVICE Kim Babcock DIR. INITIATION Jeff Wilson DIR.EVENTS Jamie Neeves x TREASURER Glenna Wagner RIGISTRAR Rhonda Clarke-Tobin NON-VOTING SECRETARY Bridget Bannerholt WEBSITE Greg Kucy EQUIPMENT Kevin Wolkowski x BINGO Glenna Wagner DIR. FUNDRAISING Kim Bellrose TOURNAMENT Nicole Patras/Amanda Wilson Diane Baron/Tracey Dunn 1660 LIASON Jeff Wilson CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek
Call Meeting To Order Motion by: Jerry George Second: Glenna Wagner
AGENDA
1. Approve March 14, 2012 executive meeting minutes 2. Old Business: Task List review, 3. New Business: Key Log, Confidentiality, Discipline Committee, Team Budgets, E-mail, Contact List, Task list review 4. Coach Development: 5. Player Development: 6. Registrar: Registration process 7. Treasurer: 8. 1660: Update on any league issues 9. Fundraising: Plans for this year 10. Directors: 11. Next Meeting: June 13, 2012 @ 7:00 PM 12. Adjourn Meeting:
AGENDA NOTES
• Approve Past Month Minutes Approved 10/0/1
• Old Business: Task List Review i. This years’ attendance at the AGM was over 50. Two draws were held for free hockey registration for 2012 / 2013 season. ii. Refund cheques for Novice teams have been cut. iii. This year during evaluations, a pamphlet will be handed out to all Novice parents detailing the tournament. Some of the information that will be provided is: Why host the tournament, define the funds, how it helps the association and what each team is required to provide. The pamphlet will be created by the executives. iv. Team (player) suspensions, Directors and Executives need to be involved. As well, all discipline will need to go to Jerry George and Rhonda Clarke- Tobin. A tracking system of discipline (coaches and players) would create value. v. Glenna and Jerry to have the budget report for next meeting. vi. Information on Respect In Sport in now on the website. Mandatory for all parents in all levels of hockey. If a parent has not completed the online session prior to try outs, the player(s) will NOT be allowed on ice. It has been communicated that it is best to do now rather than later. The Directors will receive a “reminder list” of those who have not taken.
New Business: i. Welcome all new and returning members. A review of the “Confidentiality Agreement” and an introduction of all members. ii. Keys to the Stony Plain office at the Glenn Hall will be made and past out. iii. Our Discipline Committee consists of: Murray Trochymchuk – Director of Player Development Jerry George – Director of Coach Development Rhonda Clarke-Tobin – Registrar Heather Hiemstra – Director Policy Rob Sklaruk – Director at Large iv. Greg Kucy discussed all the possibilities what the website is capable of a) Setting up online registrations. Payment options, credit card, interact, cheque and cash. If we do, needs to be done right away. b) Have the option to pay rep fees online. c) Set up a database of all players, coaches and parents. This could include, email, home and cell numbers, medical conditions, Respect In Sport (tracking), discipline. All information will fall the players team. d) Generate reports – create a pre registration list of whose paid or not. e) Print child tax receipt. f) Tournament feature. Create own website, can list accommodations, restaurants and upload rosters. v. Some coach boards have not been handed in. vi. Hockey Alberta AGM is held in Red Deer on June 8, 9 and 10. We are still looking for one more member to join.
Coach Development: i. Coach applications, end of June ii. Top level Atom and PeeWee coach selection, will remain the same as last year. The selection process is based on application, interview with director and two executives. iii. Selection of head coach in all levels, is on a ranking system. iv. The top level Atom and Pee Wee coaches will bring forward to the director their process for evaluations. v. Evaluators are not aware of who the coaches are and players. During evaluations.
Player Development: i. Communication of evaluations will be outline and handed out during the evaluation process. ii. Skills evaluations, have bigger groups.
Registrar: i. No finalized date for registrations. Will communicate at next meeting. ii. Possible have the ability to register online.
Treasurer: i. Budget will be discussed at next meeting. ii. Novice tournament to be held December 8th and 9th. Need to book / block ice for the TLC and Stony Plain right away. iii. More games at Glenn Hall during tournament. iv. Evaluations can start September 8 at Glenn Hall.
1660: i. The 16/60 AGM was held a couple of weeks ago. ii. During the meeting, it was brought up that Stony Plain won more consolation than the other leagues. iii. They are looking for suggestions on officiating, as they had many complaints this past hockey season. iv. Tournaments need to be submitted early for ice scheduling. v. Next 16/60 meeting is in the fall. vi. Looking to have an Executive member to attend. vii. Can they provide us, the last 2 years as to where our teams finished.
Fundraising: i. October 20, 2012 is the dance. During this week-end no travel permits will be issued. Every team must participate. ii. Create a letter to hand business owners for donations ($ or auction items). iii. Silent auction iv. Need to decide if we will have a dinner or late lunch or both.
Directors: i. Rob to set up Directors meeting. • Next Meeting: June 13th, 2012 • Adjourn Meeting:
Adjourn Meeting Motion by: Jerry George Second: Rhonda Clarke-Tobin
VOTING ITEMS MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES APPOSED OBSTAINED Online Registration – Ramp Interactive 11 0 0
ACTION ITEMS TASK LIST
1. Have Rob S. schedule a directors training meeting
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: May 14, 2012 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault DIR. OPS Pat Leroux DIR. PLAYER DEV. Murray Trochymchuk DIR. COACH DEV. Jerry George DIR. POLICY Heather Hiemstra DIR. @ LARGE Rob Sklaruk DIR. MIDGET Connie Harringa DIR. BANTAM Tyge Ayers DIR. PEEWEE Cory Ayers DIR. ATOM Shaye Patras DIR. NOVICE Kim Babcock DIR. INITIATION Jeff Wilson DIR.EVENTS Jamie Neeves x TREASURER Glenna Wagner RIGISTRAR Rhonda Clarke-Tobin NON-VOTING SECRETARY Bridget Bannerholt WEBSITE Greg Kucy EQUIPMENT Kevin Wolkowski x BINGO Glenna Wagner DIR. FUNDRAISING Kim Bellrose TOURNAMENT Nicole Patras/Amanda Wilson Diane Baron/Tracey Dunn 1660 LIASON Jeff Wilson CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek
Call Meeting To Order Motion by: Jerry George Second: Glenna Wagner
AGENDA
1. Approve March 14, 2012 executive meeting minutes 2. Old Business: Task List review, 3. New Business: Key Log, Confidentiality, Discipline Committee, Team Budgets, E-mail, Contact List, Task list review 4. Coach Development: 5. Player Development: 6. Registrar: Registration process 7. Treasurer: 8. 1660: Update on any league issues 9. Fundraising: Plans for this year 10. Directors: 11. Next Meeting: June 13, 2012 @ 7:00 PM 12. Adjourn Meeting:
AGENDA NOTES
• Approve Past Month Minutes Approved 10/0/1
• Old Business: Task List Review i. This years’ attendance at the AGM was over 50. Two draws were held for free hockey registration for 2012 / 2013 season. ii. Refund cheques for Novice teams have been cut. iii. This year during evaluations, a pamphlet will be handed out to all Novice parents detailing the tournament. Some of the information that will be provided is: Why host the tournament, define the funds, how it helps the association and what each team is required to provide. The pamphlet will be created by the executives. iv. Team (player) suspensions, Directors and Executives need to be involved. As well, all discipline will need to go to Jerry George and Rhonda Clarke- Tobin. A tracking system of discipline (coaches and players) would create value. v. Glenna and Jerry to have the budget report for next meeting. vi. Information on Respect In Sport in now on the website. Mandatory for all parents in all levels of hockey. If a parent has not completed the online session prior to try outs, the player(s) will NOT be allowed on ice. It has been communicated that it is best to do now rather than later. The Directors will receive a “reminder list” of those who have not taken.
New Business: i. Welcome all new and returning members. A review of the “Confidentiality Agreement” and an introduction of all members. ii. Keys to the Stony Plain office at the Glenn Hall will be made and past out. iii. Our Discipline Committee consists of: Murray Trochymchuk – Director of Player Development Jerry George – Director of Coach Development Rhonda Clarke-Tobin – Registrar Heather Hiemstra – Director Policy Rob Sklaruk – Director at Large iv. Greg Kucy discussed all the possibilities what the website is capable of a) Setting up online registrations. Payment options, credit card, interact, cheque and cash. If we do, needs to be done right away. b) Have the option to pay rep fees online. c) Set up a database of all players, coaches and parents. This could include, email, home and cell numbers, medical conditions, Respect In Sport (tracking), discipline. All information will fall the players team. d) Generate reports – create a pre registration list of whose paid or not. e) Print child tax receipt. f) Tournament feature. Create own website, can list accommodations, restaurants and upload rosters. v. Some coach boards have not been handed in. vi. Hockey Alberta AGM is held in Red Deer on June 8, 9 and 10. We are still looking for one more member to join.
Coach Development: i. Coach applications, end of June ii. Top level Atom and PeeWee coach selection, will remain the same as last year. The selection process is based on application, interview with director and two executives. iii. Selection of head coach in all levels, is on a ranking system. iv. The top level Atom and Pee Wee coaches will bring forward to the director their process for evaluations. v. Evaluators are not aware of who the coaches are and players. During evaluations.
Player Development: i. Communication of evaluations will be outline and handed out during the evaluation process. ii. Skills evaluations, have bigger groups.
Registrar: i. No finalized date for registrations. Will communicate at next meeting. ii. Possible have the ability to register online.
Treasurer: i. Budget will be discussed at next meeting. ii. Novice tournament to be held December 8th and 9th. Need to book / block ice for the TLC and Stony Plain right away. iii. More games at Glenn Hall during tournament. iv. Evaluations can start September 8 at Glenn Hall.
1660: i. The 16/60 AGM was held a couple of weeks ago. ii. During the meeting, it was brought up that Stony Plain won more consolation than the other leagues. iii. They are looking for suggestions on officiating, as they had many complaints this past hockey season. iv. Tournaments need to be submitted early for ice scheduling. v. Next 16/60 meeting is in the fall. vi. Looking to have an Executive member to attend. vii. Can they provide us, the last 2 years as to where our teams finished.
Fundraising: i. October 20, 2012 is the dance. During this week-end no travel permits will be issued. Every team must participate. ii. Create a letter to hand business owners for donations ($ or auction items). iii. Silent auction iv. Need to decide if we will have a dinner or late lunch or both.
Directors: i. Rob to set up Directors meeting. • Next Meeting: June 13th, 2012 • Adjourn Meeting:
Adjourn Meeting Motion by: Jerry George Second: Rhonda Clarke-Tobin
VOTING ITEMS MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES APPOSED OBSTAINED Online Registration – Ramp Interactive 11 0 0
ACTION ITEMS TASK LIST
1. Have Rob S. schedule a directors training meeting
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: August 8, 2012 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault X DIR. OPS Pat Leroux X DIR. PLAYER DEV. Murray Trochymchuk X DIR. COACH DEV. Jerry George X DIR. POLICY Heather Hiemstra X DIR. @ LARGE Rob Sklaruk X DIR. MIDGET Connie Harringa X DIR. BANTAM Tyge Ayers X DIR. PEEWEE Cory Ayers X DIR. ATOM Shaye Patras X DIR. NOVICE Kim Babcock X DIR. INITIATION Jeff Wilson X DIR.EVENTS Jamie Neeves X TREASURER Glenna Wagner X RIGISTRAR Rhonda Clarke-Tobin X NON-VOTING SECRETARY Bridget Bannerholt X WEBSITE Greg Kucy X EQUIPMENT Kevin Wolkowski X BINGO Glenna Wagner X DIR. FUNDRAISING Kim Bellrose X TOURNAMENT Nicole Patras/Amanda Wilson X Diane Baron/Tracey Dunn 1660 LIASON Jeff Wilson CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek
Call Meeting To Order Motion by: Glenna Second: Connie Harringa Wagner
AGENDA
1. Approve June 13, 2012 executive meeting minutes 2. Old Business: Task List review, 3. New Business: Key Log, Budget financial review of 2011/2012, E-mail, 4. Coach Development: 5. Player Development: 6. Registrar: Registration process 7. Treasurer: Ice allocation, E-mail usage 8. 1660: Update on any league issues 9. Fundraising: Plans for this year 10. Directors: 11. Next Meeting: September 12, 2012 @ 7:00 PM 12. Adjourn Meeting:
AGENDA NOTES
1. Approve Past Month Minutes Approved 2. Old Business: 3. New Business: • Registration numbers as of today o Initiation 44 registered 3 not registered o Novice 59 registered 14 not o Atom 73 registered 11 not o Pee Wee 63registered 10 not o Bantam 56 registered 18 not • A refined list will be emailed to Directors of those players not registered, those who are registered, and include those who do not have “Respect in Sport”. • Directors will need to add position of players. • Try Outs o Bantam AAA – August 31st, post in Bantam “tab” . Players will need release forms, before tryouts begin. o Bantam AA – week of the 4th . Sept 11, tournament
• Tournament o Sponsorship letter is still required. Will Nault to forward a letter to Glenna. o Cheques to be made out to Stony Plain Minor Hockey o Provide a letter to the parents o Can the fee increase? . Create a revenue . Would the refund / profit increase? o Letter to the parents explaining the tournament, responsibilities and details of the funds. • Equipment o Kevin has ordered socks from Elite. Same as last year. o Tec socks are about $30.00 pair. Not sure if parents would be willing to pay. o Can we put up a poll question on the website asking “Would you be willing to pay more for better socks ($30.00 tec socks)”? o Tim Horton’s has sponsored socks for Initiation o Bantam, Pee Wee and Atom jerseys are being ordered o A lot of spare jerseys that are not full sets. . Hang one of each in the concession as “Fan Jersey”. Provide a form to be filled out with payment and the following week, jersey to be available. . 30 day trail • Website o Greg to change dates o Include form to the website o Update policy change o Sept 4th deadline for completion of the form and payment 4. Coach Development: • Deadline for coach application is August 15th for Atom AA and Pee Wee AA • Coach applications are a little slim • Have not received any applications for the AA • Early September to interview the coaches • Interview process will be the same • September 22nd – 23rd, other coaches will be named • Sent out reminders 5. Player Development: • Murray has not spoken to Gold in The Net. Glenna will contact Jeannie
6. Registrar: 7. Treasurer: 8. 1660: 9. Fundraising 10. Directors: • Contact parents by email. o Need to communicate policy change and direct them to the link o Inform them that concession opens August 20th. o Bantam AAA, need release forms o Changes to the AA and include dates o Respect in Sport must be completed before any player hits the ice. o Parents interested in coaching, direct them to the link • Call parents who have not registered. Need to know if the player is returning or not and what position they play. • We need to know the number of goalies for each level. • On a separate email to Bantam, Pee Wee and Atom o Tryout fee of $75.00 o Forms need to be dropped off at the office by Sept 1st with payment. Form can be found in the info tab. o Non evaluation skate dates 11. Next Meeting: September 12th, 2012 12. Adjourn Meeting: Website and email training with all Directors
Adjourn Meeting Motion by: Second:
VOTING ITEMS Ability to cut after the 1st skate 1. Pretty tight to cut after the 1st skate 2. Can lead to criticism 3. Processes and policy has not changed. 4. Policy was done in May / June of last year a. Can give the opportunity to cut those who do not fit. MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES APPOSED OBSTAINED
ACTION ITEMS TASK LIST
1. Directors meeting scheduled by Rob S.
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: Sept 14, 2012 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault DIR. OPS Pat Leroux DIR. PLAYER DEV. Murray Trochymchuk DIR. COACH DEV. Jerry George DIR. POLICY Heather Hiemstra DIR. @ LARGE Rob Sklaruk DIR. MIDGET Connie Harringa DIR. BANTAM Tyge Ayers DIR. PEEWEE Cory Ayers DIR. ATOM Shaye Patras DIR. NOVICE Kim Babcock DIR. INITIATION Jeff Wilson DIR.EVENTS Jamie Neeves TREASURER Glenna Wagner RIGISTRAR Rhonda Clarke-Tobin NON-VOTING SECRETARY Bridget Bannerholt WEBSITE Greg Kucy EQUIPMENT Kevin Wolkowski x BINGO Glenna Wagner DIR. FUNDRAISING Kim Bellrose TOURNAMENT Nicole Patras/Amanda Wilson Diane Baron/Tracey Dunn 1660 LIASON Jeff Wilson CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek PAST PRESIDENT Curtis Smith
Call Meeting To Order Motion by: Pat Leroux Second:
AGENDA
Todays meeting is in regards to the Investigation and its’ processes. INVESTIGATION: • We have all read and signed the “Confidentiality Form”. By signing the form we have agreed to follow the procedures. Confidentiality is information that is only to be discussed within the Exec Members. Information is not to be shared amongst those who are not part of the executive. We as Executive members have a responsibility and we must treat all issues with respect. • There was talk, that an Exec Member had a discussion with a parent that a team had already been set, before try outs were finished. This has now created a lot of concern and questions. • We are now in the process of an Investigation. The process is to gather all the details and facts and make the correct measures. • In agreement between Pat and Will, there was a breach of Confidentiality. There was a meeting with the individual. The individual was given options / choices. The individual decided it was best that they resign their position from the Exec board. • Pat will continue with the investigation. • A letter needs to be drafted up and sent out to the Pee Wee parents. Greg will email. • In order to show support, we need to have the Exec Members and Coaches to sign letter. • We must stand and support our processed. We need to be the role models. • As Exec Members we need to know the Standards of Conduct, What are the parents/guardians responsibilities, Code of Conduct and Discipline. • If parents question and / or there is negative talk at the rink during the try outs. If unsure on how to answer or if you don’t even want to comment, direct them to either Pat or Will. Try Outs: • Try outs began three days ago. Making it a good environment • Explain the process of evaluations to parents / guardians. • Teams are not finalized, they are still in the process of evaluations. • Coach selection does not mean one person / coach. There is a process and that process is being followed. • Coach pick and evaluators, huge weight to bear. Final selection to the Director.
Evaluators: • Stop using evaluators and use independent evaluators? • We could be a saving $22 thousand a year. That funding could be used towards player development and or ice. • Numbers at the end, tell a story. • Evaluators paid or independent do not know who the player is. Every one has a number (jersey) not a name.
Final Notes: • We are a strong association. We have strong beliefs and we can make a difference. • Every 2 years come up with fresh ideas. • Voice opinions • Respect our protocols. • There had been some new changes to the Process. It was voted and agreed. • Next meeting October 10th.
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: October 17, 2012 LOCATION: DOG RUMP CREEK ATTENDANCE VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault DIR. OPS Pat Leroux DIR. PLAYER DEV. Murray Trochymchuk DIR. COACH DEV. Jerry George X DIR. POLICY Heather Hiemstra DIR. @ LARGE Rob Sklaruk DIR. MIDGET Connie Harringa DIR. BANTAM Tyge Ayers X DIR. PEEWEE Cory Ayers DIR. ATOM Shaye Patras X DIR. NOVICE Kim Babcock DIR. INITIATION Jeff Wilson X DIR.EVENTS TREASURER Glenna Wagner REGISTRAR Rhonda Clarke-Tobin X NON-VOTING SECRETARY Bridget Bannerholt WEBSITE Greg Kucy X EQUIPMENT Kevin Wolkowski BINGO Glenna Wagner DIR. FUNDRAISING Kim Bellrose TOURNAMENT Nicole Patras/Amanda Wilson Diane Baron/Tracey Dunn 1660 LIASON Jeff Wilson CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek
Call Meeting To Order Motion by: Second: Heather Hiemstra Rob Sklaruk
AGENDA NOTES
1. Approve executive meeting minutes 2. Old Business: • Directors Meeting: o Monday meeting Post Op of evaluations o All directors present o Parents not understanding the process. Communication needs to get better 3. New Business: • Midget o Connie and Glenna ran the tryouts. Went smoothly. o Spruce Grove does not have a Midget Director. Brenda was present • Do we bring back the Midgets to our association? o Do we put pressure to move the Midgets back to Stony? o How long ago since we had the Midgets? Approx 10 yrs ago o Why? Was it due to our registration numbers? o Do we sit down with Spruce Grove and discuss taking over the Midget program? o Talk with Spruce Grove and find out what the issues are? . We do know that about 50% of the players do not return. . SGMH might not agree to give back . Difficult to find coaches . Possibility of no ice . Not fair to our association at the Midget level. • Evaluations o How do we make it better? o Directors do have a history of where kids played the year before. o There have been complaints about evaluators talking on their cell phones, while doing evaluations. Coming in late. Interest is it there? o Paid evaluators or non-paid evaluators? . Evaluators (paid or non) to be reviewed with the Directors. • Policy / Procedures o Have someone retype? . Look into Business Services – TRC
4. Coach Development: • Email coaches on coaching clinic o Received a good response. o Is it the same as last years coaching clinic? Different this year, all on ice. o Spruce Grove makes it mandatory. At least one coach from every team. o Ref development is left out. How do we develop our new (kids) Refs? Glenna requesting $500.00 and will also ask SGMH for $500.00. . Send out an electronic vote. We have nine in favor. . Send Darcy Carter an email on comments on our refs.
5. Player Development and Equipment: • Gold in The net Session o Had one parent request that they use the Associations goalie equipment. There was a miscommunication. Director explained process. Parent did not use equipment, went and bought their own. o Is this something we want to look at? Do we allow the equipment to be used outside of regular practices and games? Does this cause a conflict? o Do we need to create a policy on the equipment? o Right now we have goalie equipment at the Novice and Atom levels. o There is 8 sets of goalie equipment o Equipment was replaced about 2.5 years ago. Still in good shape. o Sizing of chest protectors could cause an issue, especially at the Novice level. • Concerning comments o Policy for player development. o Novice players, playing one position. Novice players should be playing all position. Pee Wee level, they play one position. o Player development available for every team. Needs to be places in different areas on the webpage. o Need contacts for power skating o Novice jerseys too big.
6. Registrar: • All rosters done from 16/60 • Pee Wee level, can have 17 players and 2 goalies • Parent declaration, legal land description – refer to Rhonda
7. Treasurer: • Budget update for every meeting. • Dark ice during Thanksgiving weekend. Hard to get teams. • There is a list of “available ice”, form must be completed and emailed to Glenna. Glenna will confirm with an email • S.G reimburses us for unused ice. • On the “Ice Schedule”. Side bar, Glenna can update, but on the top menu bar Greg needs to update. • St. Mathews is having a fundraiser on the 17th of March. They are having the “Critters” coming out. Would like for SPMH sponsor the event – give our ice. Do we want to do this? Does this set precedence if we do sponsor? Do we return the ice back to the town and have the town work with them? • Concession o Going good. Shifts are being filled. o Weekends tend to be the hardest to fill. Weekend shifts are available. Those who want weekend shifts will get them. o Everyone must work 2 concessions. One weekend shift is mandatory. The other can be during the week or another week end. • Website o Online registration feed back: . Payment – was it confusing? . Confirmation email of funds received. . Position of players. Peewee level and up . Atom goalies? . Concession fees, online? . Standardize concession form, online. . HCR • Look at next year? • Make it much easier on the Registrar and Directors. 8. 1660: Update on any league issues • Requesting Criminal Records Check for all Coaches and Managers. o Email had been sent to all teams • Process going so far o Top teams are fairly competitive. o Move Pee Wee tier 2 team – winning everything. o 16/60 is requesting that Stony have a Tier 1 team every year. o Adjusting tiering on strength
9. Fundraising: • Dance o Emails to be sent out on drop off date, auction items and ticket sales. o We are about 2/3 full for volunteers o MC – possible Pat? o Still need people to help with set up and tear down. o Doors open at 6:00pm o 7:00 pm – dinner, 9:00pm band, 10:30 – 11:00 silent auction, 1:00 last call o Over 70 silent auction items o Can hold up to 220 people. o Midnight lunch – light, 2 meat trays o $4.00 drink tickets o All bottles to be returned to the depot. Funds will go back into the association. • Novice Tournament o We have about half and only 3 teams confirmed o Fees increased to $850.00 o Price increase on ad space o Co-op has sponsored the Association. o Check the sponsor page. Make sure we don’t seek them for more sponsorship. o Work together with the Halloween Dance, communicate who is seeking who. Share info. Don’t want to be knocking on the same doors. o Good group of volunteers o Gary Fall, to donate 500 pucks. We should post this on the website. 10. Directors: • Division Directors need to up date main page 11. Next Meeting: November 21, 2012 @ 7:00 PM 12. Adjourn Meeting:
Adjourn Meeting Motion by: Second: Cory Ayers Connie Harringa
VOTING ITEMS MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES OPPOSED ABSTAINED In favor for ref development 9
Do we allow goalie equipment to be used outside of practice and games 9
SPMH Meeting Minutes Monday, April 01, 2013
In attendance:
Tyge Ayers Cory Ayers Connie Harringa Kevin Wolkowski Jeff Wilson Will Nault Kim Babcook Murray Trochymchuk Nicole Patras Shaye Patras Heather Hiemstra Greg Kucy Jerry George
Absent: Rob Sklaruk Rhonda Tobin Clarke Pat Leroux Bridget De Angelo Kim Bellerose
Notes:
• Call to order – 7:06 – Motion from Murray T – second is Glenna Wagner
1. Application to the Ferderation league 2. Bantam AA Boundaries 3. Potential for paid admin for SPMH 4. Pee Wee AA playing outside Federation and 1660 Leagues 5. Ice 6. Refs 7. Treasurer’s Items 8. Open Positions 9. Online Registration
1. Federation League Update – a. Hockey Alberta has asked Edmonton Minor Hockey to slow their entrance of teams into Federation (City of Edmonton) b. April 4th will be when SPMH is either accepted or not
2. Bantam AA Boundaries a. Looking at incorporating Bantam AA into an elite stream b. Evansburg and Wabamun have to put players into Leduc – Hockey Alberta Operations Council is trying to help PAC become more viable to support a Midget AAA team c. St Albert AAA team is over 60% SPMH and SGMH players – St. Albert players end up in Edmonton d. Looking to improve the numbers to feed a Midget AA A through a Bantam AA team e. If Evansburg, Wabamun and Onoway joined Parkland it may increase numbers f. Hockey Alberta asked will SPMH accept imports at Bantam AA only? i. SPMH doesn’t want to carry the other association #’s if we choose to accept players from other associations ii. SPMH is not interested in carrying Onoway’s numbers and perhaps those of other associations g. Hockey Alberta may change the boundaries or guidelines to Bantam AA and SPMH would have to adhere – if this happens we would not have to take on the numbers of other associations 3. Pee Wee AA a. Associations want a AA Pee Wee league – larger associations don’t want to play smaller associations like SPMH b. There may be a Pee Wee AA rural league – possibly setting up boundaries accordingly c. Would SPMH join this rural league for it’s Pee Wee AA team? d. This would allow the rural rivalry to remain if SPMH were not in 1660 e. Pee Wee AA league would not be a Hockey Alberta initiative but would feed the rural Bantam AA league f. Travel was an issue previously with a rural Pee Wee league (East Central league) 4. Glenna – Ice a. Practice hours – weekly allotment + additional pick up slots – e.g. Pee Wee 3 picked up a lot of ice b. Budget – what we budget for and what the reality is has been quite different – full ice v half ice c. Novice costs could be lower if there were more shared practices d. Numbers haven’t changed much in previous 3 years (320-350) – we need more initiation and novice players – is the cost of lower levels what is keeping families away from hockey? e. The community is growing but Minor Hockey numbers are not growing f. We need to curb the behavior of parents who are not behaving appropriately g. Other associations allow longer registration timelines – other associations advertise h. SPMH doesn’t advertise enough – perhaps putting it on a sign online registrations i. The tri region has a sport info night SPMH should consider j. Coaches and managers can help to take responsibility for parents and their behavior k. Dark Ice – majority is on Saturdays and Sundays – 77 hours – Spruce Grove Bantam AAA team does not get ice in Spruce but in Onoway – can SPMH sell ice to this team – 14 home games – games are 2.25 hours – total 32 hours of cost l. Was there less dark ice in the second half season where Glenna assigned it – yes it seemed to be better m. How many SPMH alumni are currently on this team? Unknown at this time n. Many of the available slots were at the tri-leisure at 9:45 p.m. – these could serve as game slots for the Bantam girls team?? Possibly 10 of these slots available this year – possibly 8 slots at the Tri Leisure and 6 at Glenn Hall arena – we need to wait to see our ice allotment and league placement before making a final decision for the Bantam girls team 5. Refs a. Hosting Jr ref wind up soon; Sr refs soon as well 6. Treasurer a. Financials not available at this time – they will be sent out soon b. Concession is being cleaned up – new floors; counters etc. c. SPMH is receiving donations (approx. $550) in memory of Nestor – they want the funds put in a benevolent fund for players who cannot afford to play 7. Paid Administrator for SPMH a. Registrar is required for sure. It is a critical role to the association. This needs to be seriously evaluated during the budget discussions. This person would deal with the business administration of the league. b. This person would help with booking player development opportunities; coach development opportunities etc. Will the budget allow this to be a paid position? On line registration has and will reduce the workload of the Registrar. 8. Greg Kucy – Online Registration a. 2 components to registration – within the SPMH and within HCR (Hockey Registries) b. An Association near Calgary (McNight) has parents doing both the association registration and HCR registration c. Next year registration for those parents who are d. Not sure why we use Ramp and not HCR – can you use HCR in place of Ramp? Through Ramp we can send mass email and other admin features. Ramp benefits our teams and admin. HCR helps with the Hockey Alberta side of things. e. Having parents do the work in both systems reduces the work of the registrar. What if a parent makes mistakes within the HCR – will this impact their child’s ability to play? f. HCR would require everyone to learn how to do this again appropriately. g. When should automated registration begin? It could be opened from April 24th (day after AGM) until end of June. h. In the RAMP system there could be a question asking for the HCR # so if they do HCR first then they could answer this question through RAMP and complete the registration. 9. Open Positions a. 1660 liaison – may be league liaison depending on league – this item will be tabled for the future b. Tournament Director – open – there would need to be someone available to help transition though c. Director of Fundraising – Kim? Unknown? d. Bingo – Glenna e. Equipment Director – Kevin will stay on for a year as an assistant to transition someone into the role. A few people have assisted Kevin previously but have not yet committed to taking over. We will look to make it a co-position for the 2013-2014 season. f. Webmaster – Greg Kucy g. Secretary – unknown – Bridget h. Registrar – Vacant i. Treasurer – Glenna j. Initiation Director – Jeff Wilson k. Novice Director – Kim Babcook l. Atom Director – Shaye Patras m. Pee Wee Director – Vacant n. Bantam Director – Vacant o. Midget Director – Connie Harringa p. Director at Large – Rob Sklaruk q. Policies and Procedures – Vacant r. Coach Development – Jerry George s. Player Development – Murray T t. Director Operations – Pat Leroux u. President – Will remain on in some capacity to be determined v. Special Events Director – Open
S.P.M. H.A EXECUTIVE MEETING MINUTES
DATE: April 23, 2013 LOCATION: St. Mathews VOTING POSITION NAME ATTENDED ABSENT PRESIDENT Will Nault DIR. OPS Pat Leroux X DIR. PLAYER DEV. Murray Trochymchuk DIR. COACH DEV. Jerry George X DIR. POLICY Heather Hiemstra DIR. @ LARGE Rob Sklaruk X DIR. MIDGET Connie Harringa DIR. BANTAM Tyge Ayers DIR. PEEWEE Cory Ayers DIR. ATOM Shaye Patras DIR. NOVICE Kim Babcook DIR. INITIATION Jeff Wilson X DIR.EVENTS Vacant X TREASURER Glenna Wagner RIGISTRAR Rhonda Clarke-Tobin NON-VOTING SECRETARY Bridget Bannerholt WEBSITE Greg Kucy EQUIPMENT Kevin Wolkowski BINGO Glenna Wagner DIR. FUNDRAISING Kim Bellrose X TOURNAMENT Nicole Patras/Amanda Wilson Diane Baron/Tracey Dunn 1660 LIASON Jeff Wilson X CONTRACT ICE SCH. Glenna Wagner REFEREE SCH. Glenna Wagner CONCESSION Glenna Wagner BOOK KEEPER Darwin Bozek X ATTENDANCE
Call Meeting To Order Motion by: Second: Rhonda Clark Tobin Heather Hiemstra
AGENDA NOTES
1. Call Meeting to Order 2. Quorum established as 10 of 15 executive members available as well as over 25 attendees from the SPMHA memberships 3. Introduction of current Executive Members 4. Approval of Agenda. Motion to approve Greg Kucy, second by Murray Trochymchuk. 5. Approval of 2012 AGM Minutes. Motion Tyge Ayers, second Cory Ayers. . Opportunity for question. None were asked at this time. 6. Financial report for 2011-2012 Season with a year end of June 30, 2012.. Presented by Scott Hawkings, Hawkings Epp Dumont. 7. Executive Reports: . Initiation – Jeff Wilson No complaints from coaches Positive feedback from parents and coaches Concerns about no helmets on ice during pictures. This was resolve by council. A lot of communication with parents via email. Player placement was met Initiation had two tiers, with two teams in each tier. Through our Tim Horton sponsorship one of the teams were able to attend an Oil Kings game, and they were the “Timbit Intermission Feature”. As Timbits we will be replacing jerseys every two years. . Novice – Kim Babcock Season went well. Teams played in a competitive group. We were near the bottom of the top half. One major injury: Concussion during a tournament from falling into the boards. Novice 1: . No issues and no injuries . Began as a weaker tier 1 team, improved throughout and was able to have close games against some of the top teams. Novice 3: . Successful year . No injuries . Great group of kids and parents . Improved on all their skills through the season. Novice 4: . Some minor issues, coaches were able to handle. . Improved through out the season. It was recognized by other teams in their tier. . No injuries Novice 5: . Rough start to the season . The team moved to St. Albert and had a fun year. . Players improved a lot . If not for the move, it would not have made for a good year.
. Atom – Shaye Patras Two coach suspensions (ineligible player and parent issue) and one parent suspension Teams had a great year. Atom 1: . Won League Championship 20-0-0 . 1st place at Canal Flats Tournament and in Edson . Great player, parent and coach relationship . Qualified for Provincials Atom 2: . Record 7-10-3 . Lost in playoff semifinals. 4th place Atom 3: . Record 3-11-2 Atom 4A . Record 4-12-0 . Lost in quarter finals in playoffs Atom 4B: . Record 8-6-2 . Won Tier 5 Consolation Banner . Recommendations from coach – Blend the lowest 30 – 50 players into evenly matched teams for 16/60. . PeeWee – Cory Ayers Thanks to all the coaches, parents and volunteers for all their help Tier 1 and 2 stayed in there tiers. Tier 3 and 4 moved down Tier 1: . Challenging year . Record 3-18-1 Tier2: . Record 8-9-3 . Won bronze in playoffs Tier 3: . Record 12-4-2 . Won bronze in playoffs Tier 4: . Record 11-6-1 . Won bronze in playoffs . Bantam – Tyge Ayers Bantam A: . Record 15-8-1 . Full roster – 19 players . Knocked out in second round Provincials . Injuries – 2 with broken wrists and a concussion Bantam b: . Record 9-8-3 . Won league Gold Championship
Questions: I heard a rumor that we are moving to Federation? Within the last 4 years we have not had a good relationship with 16/60. As executive members we held a discussion on the possibility of a move. We held a vote and 100% in favor of the switch. An application was submitted and we were declined. There were other associations as well that had been decline too. Alberta Hockey had been confronted, but the Confederation said at this time they were not going to expand the league. As Executive members, we are concerned as to how the 16/60 is run. Our association will be attending their meetings and the AGM. We will enforce our voices.
I urge each and one of you, if ever you hear a rumor, and it does not matter on what the issue is. Talk to the Executives or even attend one of our monthly meetings. You’re a member of the SPMHA and we post the Policies and Procedures. If you are not aware, they are on the website for you to read. It is good to know what they are about and how they pertain to all of us.
What about the tiering? We will be looking at the tiering system this year. Within our own association we do a good job at tiering. We start with the teams down (team 3 and team 4), this way they have the opportunity to move up. 16/60 has challenges, they don’t get it. We are the 4th largest Association in their league and their tiering structure seems to be not set up. There was no support for our Novice, PeeWee and PeeWee AA teams. Some of our teams got crushed and they said that we belong where we are at.
The 16/60, can we go to the AGM? If it is an AGM, it should be open for all to attend.
What about the Federation League? The teams play against teams that are within their development. Games seem to be competitive You play 8 games and are retiered, play another 8 and retiered. The tiering is more often and frequent.
Do they take a regional approach about scheduling? The schedule is within 1 hour of the city.
New Business: • McDonalds Atomic Hockey o Like Timbits program o Take on the Atom division o Socks and game shirts every year. o 100% paid for by McDonalds Atomic Hockey Program.
Coach Development: • Mandatory Coaching Clinics / Seminars. 1 – 2 days. • News letter “Coaching 101”. Provided ideas and suggestions to coaches. • We will be accepting coach applications in August. The application will be available on the website.
Player Development: • $500.00 for player / team development per team. Last year we had 3 teams request and this year we had about ½ of the teams. o At Times it can be hard finding instructors. o Bookings can be tough. • This year we did a defenseman camp with Pro Euro. The camp was held on Monday evening. A lot of positive feedback. • Need to book now. • Next year we will do more of that type of program. • Gold in the Net. Again was successful • The player development camps will be held Monday evenings
Website • Online registration thru Ramp • Hockey Canada registration o Double registration. o Having parents complete both will match our Association with Hockey Canada • Online registration May 1, 2013
Refs • The mid level refs are moving up. We will see a lot of new and young refs. • Two of our refs from Midget AA, had the opportunity to ref the Gold Medal Game • Have a great program for reefing. o Do we do shadowing for the younger refs? . We can, but we need to find the senior refs to help out. The senior refs, ref at the higher level. Find the scheduling. When we talk about the course for reffing, parents and coaches can also take. You don’t need to ref, but it does give you a better understanding of reffing. o What is the rule if your team parents are behaving badly, does your team get a fine? . Nothing in our policy in regards to a fine. Coaches and Managers are responsible for their parents and fans.
Treasurer: • Online registration May 1, 2013 • Bingo is up. • Our association needs more kids. o Spark the interest of new registration o Have the flexibility to reduce fees . Initiation – fees decrease by $95.00 . Rest – fees decrease by $50.00 • This year we target the fees and next year we may look at the ice times.
Fundraising: . Dance o The dance was a success o One of the questions that was asked: . Tournament: o Ran by the Novice parents o Brings in funds into the association. . If we are running in a surplus, do we need to fundraise? o We do, we use it for equipment
Thanks to the Coaches and Volunteers. Our association needs the volunteers as we are very busy from Mid August to the end of September. During this time we handle a lot of complaints and some unhappy parents of how and where their child(ren) have landed.
Elections:
Position Nomination Appointed President Greg Kucy Jerry George Director of Operations Shaye Patras Mike Thomas Director of Coach Development Greg Kucy Murray Zelinski Director of Policy and Procedure Connie Harringa Greg Kucy Registrar Connie Harringa Tracy Dunn Initiation Director Standing Jeff Wilson Novice Director Standing Kim Babcook Atom Director Standing Shaye Patras PeeWee Director Shaye Patras Darcy Murray Bantam Director David Podhaniuk David Podhaniuk League Liason Murray Zelinski Brent Layden Director of Events Greg Kucy Shawna Tebb Treasuer Standing Glenna Wagner
Non Voting Positions Secretary Murray Zelinski Candy Anderson Webmaster Standing Greg Kucy Equipment Lex Shennan Lex Shennan Tournament VACANT VACANT Dir. Fundraising Standing Kim Bellrose
Draw for Free Registration: There were 44 families in attendance. The winner of free registration went to the Davis family – claimed by Laine Davis.
Signing Authority. Jerry George - President, Mike Thomas - Director of Operations and Glenna Wagner – Treasurer, will be the signing authorities for the following Association bank accounts: General – 7143969 Bingo – 7168628 Concession – 7152846 Tournament – 2861268 Casino – 2594927 Any 2 of the 3 may sign on all accounts. All accounts are at the Stony Plain Servus Credit Union.
VOTING ITEMS MOTIONS FOR VOTING ITEMS VOTES IN FAVOR VOTES APPOSED OBSTAINED
Adjourn Meeting Motion by: Second: Murray Trochymchuk Heather Hiemstra
May 13, 2013 I attest that these minutes are an accurate representation of the 2013 Stony Plain Annual General Meeting.
______Greg Kucy Director Policies and Procedures. Stony Plain Minor Hockey Association
May 8, 2013 SPMHA Executive meeting : Dog Rump Creek
To do:
• retrieval of RIS number • put out the requirements for registration in an email • send out last meeting minutes (shaye) • Template for coaches meeting • Follow up with Heather for tier 1 P&P
Start of meeting 19:02
Jerry, Candy, Shawna, Tracy, Connie, Kim Babcook, Dave, Brent, Murray, Darcy, Greg, Mike, Glenna, Lex, Jeff, Will, Kim Bellrose Punctuality – start meetings right on time Quorum – importance of having votes Executive responsibilities- confidentiality, importance of keeping what the executive says confidential. Call meeting to order 19:06 – motioned Greg Kucy seconded Murray Zelinski
3. Budget – tournaments and dance make money • Despite having tried to lose some money • Close to year end numbers for next meeting • Concession checks $14,000 cashed • Player development money
4. New Business a. Registrations 26 i. Wabamun Bantam is no longer, ii. likely no association this year. iii. Hockey Alberta to step in. b. Novice Tourn. Dir – Still vacant position i. Posted on the web, need to email out to Novice aged kids ii. Connie says some people she knows may be interested in stepping up iii. Sponsorship coordination needed c. Hockey AB AGM – and Peewee body checking i. Difference between “checking” and contact. Separating player from puck. ii. Share and education of coaches. iii. Province wide implementation for safety of all iv. Hockey AB AGM June 14-16 in Red Deer. 1. Need volunteers from SPMHA exec v. Hockey AB Summit Aug 22-24 Mike and Jerry d. Timbits/AtoMc i. Substantial community contributions ii. Each player each year receives their own jersey iii. McDonalds to supply SPMHA jerseys with 2 sets and performance socks iv. Local owners have always been strong supporters e. 1660: i. 25 associations showed up vs. 6 normal large sentiment of dissatisfaction ii. suggestions accepted for bylaw changes – ours was around the non-compete clause iii. we had support from strathcona, as they had the same issue as us just opposite end of spectrum iv. Wetaskiwin suggested reduction in amount of games to get practice:game ration in line with LTPD v. Hitting – non contact centers & draw players into their ‘league’ vi. If you are going to deviate from team placement schedule you must provide written explanation. Flattened out tiering put in place by the league. vii. Asked directly if we were leaving the league. Beaumont was looking at leaving, strathcona was not looking. viii. AGM May 11th in Fort Saskatchewan ix. Consolation round – do we support? Yes x. Retiering at Christmas – do we support? Yes f. Evaluations i. Sept 4th Bantam AA tryouts ii. Sept 8 non-eval skates Peewee/Atom Tier 1 Tryouts iii. Sept 14th Tier 2-5 evals iv. Sept 16-22 eval games v. SGMHA mandated coaches do evaluations saved $29K – had 4 complaints. They provided eval scores to parents not ranking vi. Will strongly recommends bringing it in house vii. Mike to look around and see what other associations are doing g. Coach applications i. Reviewing application and process to see enhancements ii. Looking at coaching support and education iii. Collaborate and improve upon relations h. Website i. Divisions page ii. Email iii. Registration i. Fundraising i. Dance raised $5000 ii. Options to look at additional methods iii. Kim to come back in June with ideas for $5000 revenue generation. iv. Casino night v. How do you get new people involved with the association j. Directors meeting i. Hockey Operations committee –player dev, coach dev, dir at large, Ops Dir, Pres. – sounding board for emerging issues and bring it back to exec. May 29 ii. Director’s committee – June 5, Aug 21 1. for tiering, Mike to send out email confirming. 2. Understand flow charts and HOW the kids flow through process. iii. Coaches picked the middle of August. iv. Template building 5. Round Table a. Oilers 50/50 application has not been put in b. Casino is Q3 2014 c. Glenna- TLC ice meeting June 13 i. Bingos up on website ii. Esso Medals – received middle of April, certificates (Murray to put on his coaches meeting ) iii. Pictures to be discussed with Shawna iv. Tournaments not to be booked during playoff d. Past President to run a tournament i. Glenna motioned that Past President will host a Bantam tournament Dec 27-29th. Seconded Darcy ii. Volunteers from Bantam teams Tier 2-5 6. Next meetings will be booked as posted a. Let Jerry know if you can’t make it 7. Motioned to adjourn Glenna seconded Shaye 21:12h
S.P.M.H.A EXECUTIVE MEETING MINUTES DATE: June 12, 2013 LOCATION: Dog Rump Creek
Call Meeting To Order Motion by: Greg Kucy Second: Tracy Dunn
VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George Y Secretary Candi Andersen Y Operations Mike Thomas Y Website Greg Kucy Y Player Development Murray T-chuk Y Equipment Lex Shannan N Coach Development Murray Zelinski Y Bingo Glenna Wagner Y Policy & Procedures Greg Kucy Y Fundraising Kim Bellrose N Director at Large Rob Sklaruk Y Tournament Midget Director Connie Harringa N 1660 Liaison Brent Layden Y Bantam Director Dave Podhaniuk Y Past President Will Nault Y Peewee Director Darcy Murray Y Atom Director Shaye Patras N CONTRACT Novice Director Kim Babcook Y Ice Schedular Glenna Wagner Y Initiation Director Jeff Wilson Y Referee Schedular Glenna Wagner Y Director of Events Shawna Tebb Y Referee in Chief Ross Peck N Treasurer Glenna Wagner Y Concession Glenna Wagner Y Registrar Tracy Dunn Y Book Keeper Darwin Bozek N
1. Welcome and Introductions
2. Approve previous executive meeting minutes a. No omissions, motioned by Tracy, seconded by Murray Z. 3. Old Business: Respect in sport posted by Greg, also updating policies and procedures A. bingo estimated at $25,000 this year B. ice time fees are 132 an hour not previous 128. C. finalized budget to presented by next meeting D. New registrants have lots of questions E. Shawna asked if cover email could be sent and passed on to friends, ie facebook
4. New Business: a. Jerry to attend coach development and discussion on no hit in peewee i. Staying connected with other communitees and sharing information to be more active. ii. Hockey operations committee to start looking at evaluations, discussion on concept of in house vs. pd evaluators. iii. Skills eval in house? b. Process for all levels to stay same for now c. Hockey AB-need attendance at future meetings d. Brent(?) sent a letter to present himself(didn’t quite get the rest?) e. Registration update- Tracy i. To date 90-9 overall ii. Early reg ends July 1, late fee should be more to motivate early reg. f. Division Director –Mike i. Still to meet with Jeff, Murray and Kim, editing templates of each directors roles. ii. Question on policy for tier one Pee wee to Bantam, if not defined by league then by H.A. regs iii. Reg. lists to be passed to directors asap. iv. Surveys to coach’s and parents early this year, before xmas v. Need clarity on infractions-(policies and procedures), how to approach and handle g. Coach Development- Murrayx2 i. Couple of applications in ii. Provide a support base for coaches, info on dryland and nutrition. iii. Discussion with Nathan Dempsey on player development iv. Coaches summaries will done bi-annually to address any issues v. Having nutritional information available to all parents vi. Utilizing classes-ie. Freson Bros did for information seminar for Swim Club h. 1660-Brent(Jeff?) i. Lots of turnover in executive ii. Discussion on tiering iii. Whitecourt and Saddleback applied for 1660 and were turned down iv. 1660 sitting on AB tiering committee i. Fundraising-Kim i. Tentative dates for Novice tournament-Dec 6,7,8 ii. Dance – Nov 2, 1. Fee to increase, local caterers, Hall’s band or DJ. 2. Looking for a theme. iii. Fundraising idea-poker night iv. Combine novice tournament and dance for donations from local businesses, divide accordingly.
5. Round Table Need ideas for themes, email Kim Pictures, photographer is returning Use bench as background? Policies and procedures to be discussed, Mike, Murray, Rob and Candi 6. Next Meetings: July 10, 2013
Adjourn Meeting Order Motion by:Darcy Murray Second: Shawna Tebb
S.P.M.H.A EXECUTIVE MEETING MINUTES DATE: July 10, 2013 LOCATION: Dog Rump Creek
Call Meeting To Order Motion by: Will Second: Murray
VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George y Secretary Candi Andersen y Operations Mike Thomas n Website Greg Kucy y Player Development Murray T-chuk y Equipment Lex Shannan y Coach Development Murray Zelinski n Bingo Glenna Wagner y Policy & Procedures Greg Kucy y Fundraising Kim Bellrose n Director at Large Rob Sklaruk y Tournament Midget Director Connie Harringa y 1660 Liaison Brent Layden y Bantam Director Dave Podhaniuk n Past President Will Nault y Peewee Director Darcy Murray n Atom Director Shaye Patras y CONTRACT Novice Director Kim Babcock y Ice Schedular Glenna Wagner Initiation Director Jeff Wilson y Referee Schedular Glenna Wagner Director of Events Shawna Tebb y Referee in Chief Ross Peck Treasurer Glenna Wagner y Concession Glenna Wagner Registrar Tracy Dunn n Book Keeper Darwin Bozek
1. Welcome and Introductions 2. Approve previous executive meeting minutes 3. Old Business: a. Policy and procedure update- Greg is typing out and needs to be reviewed ASAP 4. New Business: a. Treasurer report: i. Casino considered for April, May or June of 2014. ii. Application put forth for oilers 50/50 iii. Dance- band not available-check into DJ b. Presidents update: i. PAC President stepping down – Past President Graham Dawes will be stepping in until a new President determined. ii. Jerseys- PAC is in need of replacing Bantam AA jerseys and would like SPMH to contribute. They are moving to a Dallas Stars black and white set with green (SG) and Gold (SP) accents. SPMH agrees to contribute $50/jersey based on what we spend on other bantam jerseys plus also request that SPMH logo be on the shoulder and a “Predators” name bar iii. Trying to encourage Junior b players to return, after playing final years of minor hockey with SGMH. Jerry to draft a letter to send to SG Jr B Regals encouraging them to send Stony Plain players to Flyers iv. New Peewee AA- 6 divisions, Edmonton 90 mins ice time vs Stony 2 hrs. Tentative first draft of opponents circulated. v. SGMH considering road hockey tournament as fundraiser Aug 17th for High River @ Agrena parking lot, more info to follow vi. Hockey AB-AGM- 1. discussion on body checking 2. coach education- online learning, level 1 safety online, intro to coaching- 2 part, first is online with half day ice time. c. Registration update- approx. 120 from last year players not registered yet. Directors to follow up by email to past players to ask if returning in early August d. Evaluation schedule- is out end of process for novice-play each other is under discussion, e. Player/Coach Dev update- i. reduce team player development funding allowance from $500 to $400. Player development sessions will run every Monday that will be coordinated by SPMH. Murray and Murray will work to put together a list of options and potential service providers useful to managers at beginning of year. ii. Checking into more sessions with coach participation, nutrition and checking clinics 5. Round Table- a. Glenna- i. Gold in the Net is booked, follow up email to SPMH goalies to register ii. No dark ice at TLC or we will be charged and lost ice the following season b. Tracy has drafted a letter for Novice Tournament c. Beaumont no longer in 1660 now in Edmonton Federation d. Dates for Bantam tournament- Dec 27-30, 2013 6. Next Meetings: Aug 14th
Adjourn Meeting Order Motion by: Will Second: Murray
AGENDA
SPMHA Executive Meeting
Dog Rump 7:00pm
August 14, 2013
1. Call to Order @ 7:07 pm 2. Approval of Agenda 3. Approval of Previous Minutes July ll, and June 12, 2013 3.1 Action Items
4. New Business 4.1 Treasurer Report Got oilers 50/50 on Jan 10, 2014, game vs Pittsburg. Asking for 57 volunteers,meet at Glenn Hall @ 4pm and bused to Rexall. Up to a 8000.00 credit,and fined if less then 57 people. Casino is a go,find out in Nov the date. Referee clinic, Sept 22, 30 people between Spruce and Stony.share cost of room and ice.
4.2 Registrar Report 4.2.1 Number of Players Registered to date 38 initiation, 73 novice,60 Atom( 7 goalies), 65 peewee, 55 Bantam - Total of 291 60 previous players not registered/20 transfers
4.2.2 2 Date to notify Directors of Number of Registered Players in each Division
5.1 Operations Reports 5.2 Director of Operations and Director at Large Novice Evaluation Report List of coaches of novice , meeting ahead of evaluations to get on board before in house evaluations start. Build a summary after evaluations are complete . s .. ·c; ....., ;-.
5.2 Director of Player Development Report 5.2.1 Overtime meeting with ( M?) 5.2.2 Drills for Atom, Peewee, Bantam evaluations have changed - need a good program - talk with Will via email 5.2.3 Player Development Programs for 2013-2014,still in the works 5.3 Coach Development Director Repot 5.3.1 Coach Interviews Dates and Location deadline is Friday, asking for Head coach and assistant. 5.3.2 Applications to Date-21-head coach and 10 assistant, interviews on Aug 20th, three members and one outside interviewee to relieve bias, check policies and proc. On that. Directors of each div should be involved in process After teams picked, conduct coach/manager meeting when coaches picked. 5.3.3 Development Programs for 2013-2014 finalizing dates
6.0 Equipment Director Report
7.1 16/60 League Update 7.2 Team Forms -sent in 7.3 League Update -no news, Sept 14th meeting in Leduc -send a rep and also a non exec rep as a governor position.
8.0 Director of Events Report 9.0 Fundraising Report- four ladies were nominated, to meet with past directors . 10.0 Policy and Procedure Update- Greg absent, but available for web support. 11.0 Bantam Tournament Update-Will absent- no update. 12.1 Division Directors Meeting - September 3•d or 4th, 2013- Sept 3•d @ 7 pm
12.2 Brief Q&A if needed pertaining to Evaluations and Tryouts- posting lists for non evaluation skates and skills.
13.0 Next Meeting-September 41h,2013 14.0 Adjournment- motioned by Tracy, Seconded by Kim. S.P.M.H.A EXECUTIVE MEETING MINUTES DATE: August 28, 2013 LOCATION: Dog Rump Creek
Call Meeting To Order Motion by: Connie Second: Greg
VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George y Secretary Candi Andersen y Operations Mike Thomas y Website Greg Kucy y Player Development Murray T-chuk y Equipment Lex Shannan y Coach Development Murray Zelinski y Bingo Glenna Wagner n Policy & Procedures Greg Kucy y Fundraising Kim Bellrose y Director at Large Rob Sklaruk y Tournament Midget Director Connie Harringa y 1660 Liaison Brent Layden n Bantam Director Dave Podhaniuk y Past President Will Nault y Peewee Director Darcy Murray y Atom Director Shaye Patras y CONTRACT Novice Director Kim Babcock y Ice Schedular Glenna Wagner n Initiation Director Jeff Wilson y Referee Schedular Glenna Wagner n Director of Events Shawna Tebb y Referee in Chief Ross Peck n Treasurer Glenna Wagner n Concession Glenna Wagner n Registrar Tracy Dunn y Book Keeper Darwin Bozek n
1. Abundance of potential goal tenders in Atom and Bantam - 10 known candidates for Bantam, - 9 potential candidates for Atom
2. Dave-Bantam Director o 10 potential goalies registered, need 6 for 3 teams o Looking for a fair solution o Glenna has already sent out a letter to goalie parents informing them of the situation. o Seven had registered before the early bird deadline of June 30. o One of 10 is from Calihoo, o All but Calihoo one have more than four years experience in our association. o In 12/13 we released 2 Bantam skaters, based on registration date and new registrants to our association. o In 10/11 season we had same situation in Atom with goaltenders and lowest evaluated was released to SGMH.
o After discussion consensus was that the evaluation process is to be used and Dave will follow up with all concerned families and inform them of the process and will follow up with potential associations regarding availability for released Bantam goalies at the end of our process. Calihoo goaltender registration will be declined, 9 Bantam goalies will go through our evaluation process.
o Evaluation is done by outside party. Communication is essential, the process is there to relieve bias, player to go through tryout process and either make one of our teams or have the option to play out or be released to another association.
3. Round Table – o Novice tournament committee has requested to increase tournament fees to $1000. After discussion agreement was made that we would consider fee increase to $900 based on fair evaluation of other tournaments and past cost. Fundraising for tournament to work with fundraising for SPMH Dance. o Equipment – Lex has sorted through all old stock of jerseys that is starting to pile up and has found a charitable organization that will take them. With move to performance socks we have stock of old socks to get rid of. Lex will work with Skate sharpener and inventory socks, potentially offer them out to members at cost to use as practice socks.
4. Next Meetings: September 11, 2013
Adjourn Meeting Order Motion by: Darcy Second: Tracy
S.P.M.H.A EXECUTIVE MEETING MINUTES DATE: September 11, 2013 LOCATION: Dog Rump Creek
Call Meeting To Order Motion by: Tracy Second: Greg
VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George Y Secretary Candi Andersen Y Operations Mike Thomas N Website Greg Kucy Y Player Development Murray T-chuk Y Equipment Lex Shannan Y Coach Development Murray Zelinski Y Bingo Glenna Wagner Y Policy & Procedures Greg Kucy Y Fundraising Kim Bellrose Y Director at Large Rob Sklaruk Y 1660 Liaison Brent Layden Y Midget Director Connie Harringa N Past President Will Nault Y Bantam Director Dave Podhaniuk Y Tournament Natalie Skalicky N Peewee Director Darcy Murray Y Jodi Nollski Y Atom Director Shaye Patras Y Deanna Buhler N Novice Director Kim Babcock N Diane Baron Y Initiation Director Jeff Wilson Y Director of Events Shawna Tebb Y Treasurer Glenna Wagner Y Registrar Tracy Dunn Y
1. Welcome and Introductions- • Novice Tournament reps, Jodi Nollski and Deanna Buhler 2. Approve previous executive meeting minutes • August 14th, motion to adopt by Darcy, seconded by Murray Z. o Motion Carried • August 28th motion to adopt by Dave, seconded by Murray T o Motion Carried 3. Old Business: • Policy and Procedure-Greg • 24 changes read and explained by Greg • Motion to approve said changes to policy and procedures by Greg, seconded by Tracy. Motion Carried 4. New Business: A)Treasurer/Finance Report – Glenna • Oilers 50/50 volunteer pool is now full, • SPMH has been picking up extra bingos, • Question put forth, do scrimmages want ref’s? Will suggested ref’s would gain experience needed by doing so. • Concession upgrades from Town - new fridges and countertops
B) President Report - Jerry • Jerry and Mike attended Alberta Hockey Summit, focus of weekend was regarding what Hockey AB can do to support the Long Term Athlete Development Model, building grass roots programs, recruitment ,etc. • Zone three meeting Sept 12th, Jerry and Glenna will attend • 1660 League meeting Sept 14, Brent will attend
C) Registration Update – Tracy • Registration for initiation-54, novice-80, Atom-73, Peewee-70, Bantam-63. New club members having trouble with wording • Tracy suggested a “in person” registration date for future consideration. • Jerry requested a registration review after season gets rolling involving Jerry, Tracy, Glenna and Greg to be involved.
D) Number of Teams and 1660 teiring • Touched base with Tier 4-5 coaches the last two season and other associations, for input on impact of team sizing. • Options were 16-17 skaters plus goalies on all teams or 12-14 skaters, no option for middle ground. Feedback indicated smaller team size to maximize on ice time for player is preferred. • Novice – Tier 1,2, 3a, 3b, 5a, 5b • Atom – Tier 1, 3, 4, 5a, 5b • Peewee – Tier 1, 3, 4, 5a, 5b • Bantam – Tier 3, 5 • Hockey Alberta has changed affiliate players to 10 Games for the whole year, Brent to ask at 1660 meeting about affiliate policy.
E) Evaluation Update - Murray T. • Everything ready to go for this weekend • A list of players past history placement to be used in present evaluation process, to better assist placement of player. Greg will send to Directors.
F) Coaching Update - Murray Z. • Coaching interviews for Bantam and Atom done, Novice interviews are Thurs, and Monday the 16th is Peewee interviews. • Lots of applications for some divisions and not many in others • Murray attended the non-eval skates, suggested it ideal to have coaching applicants at eval and non-eval skates. • Discussion on coaching/management meeting, one night vs two. Smaller meeting size to minimize questions and meeting length, held over two nights. Decision to try one night this week. Murray to follow up with Executive members required to attend and work with Greg to update Coach/Manager Manual. Affiliation discussion will be important.
G) Novice Tournament – Jodi and Diane • Credit Card Payment and registration will be available through Ramp website. Greg will work with Tournament Committee. • Recommendation to get payment from teams before an official roster is published, and double check with H.A. that roster is correct
H) SPMH Fundraiser - November 2, • Considering Mexican theme and Dance • Each team to provide approx. $200.00 of auction/gift basket donations. • Each team required to sell minimum 10 tickets • Travel Permits will not be permitted
I) Bantam tourney – Will • Discussion on # of teams to invite • Sept 30th invites go out.
5. Round Table- • Brent has recruited Jason Kunyk to represent SPMH as a 1660 league governor, • Team Pictures – mid October, to be held on ice • SPMH will purchase 10 – 20 Game passes to support the Stony Plain Flyers – Teams will be eligible to have team events to attend Flyers. Important to support our local team that is also providing support to our Novice evaluation process.
6. Next Meetings: October 9th
Adjourn Meeting Order Motion by: Glenna Second: Murray T
S.P.M.H.A EXECUTIVE MEETING MINUTES DATE: October 9, 2013 LOCATION: Dog Rump
Call Meeting To Order Motion by: Second:
VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George n Secretary Candi Andersen y Operations Mike Thomas y Website Greg Kucy y Player Development Murray T-chuk y Equipment Lex Shannan n Coach Development Murray Zelinski n Bingo Glenna Wagner y Policy & Procedures Greg Kucy y Fundraising Kim Bellrose y Director at Large Rob Sklaruk n Tournament Midget Director Connie Harringa y 1660 Liaison Brent Layden y Bantam Director Dave Podhaniuk y Past President Will Nault n Peewee Director Darcy Murray n Atom Director Shaye Patras y CONTRACT Novice Director Kim Babcock y Ice Schedular Glenna Wagner y Initiation Director Jeff Wilson y Referee Schedular Glenna Wagner y Director of Events Shawna Tebb y Referee in Chief Ross Peck n Treasurer Glenna Wagner y Concession Glenna Wagner y Registrar Tracy Dunn y Book Keeper Darwin Bozek n
1. Welcome and Introductions: 7:04pm 2. Approve previous executive meeting minutes: motion by Greg, Seconded by Dave 3. Old Business: 4. New Business: 4.1 Treasurer report: 4.2 Registrar report: number of players for each division to date, 57-Initiation, 82-Novice, 74- Atom, 68-Peewee, 62-Bantam, with a few stragglers yet. Question on expiry date on certificates Respect in Sport. Managers to have R.I.S. if on the roster 5.0 Operations Report 5.1 Director of Operations and Director at large Novice Evaluation Summary- went fairly well with one parent issue resolved. 5.2Director of Player Development Report 5.2.1 Evaluation report summary- one issue-resolved 5.2.2 Player Development Programs for 2013-2014 Question raised by initiation parents if funds are available/not, why should they fundraise? Clarify by next meeting. 5.3 Coach Development Director Report 5.3.1. Coach Placement Report-Murray Z unavailable 5.4 Policies and Procedures-question on R.I.S for coaches on the bench, must have before permitted on the ice 6.0 Division Directors Reports 6.1 Initiation Director-Jeff, smooth transition, define skill sets, discussion to follow on size of teams
6.2 Novice Director-Kim B – calculating numbers for 80 kids was time consuming, considering incorporating program for ipads, etc, for tracking scores if retreating from paper/paid evaluators 6.3 Atom Director-Shaye- couple parent issues, resolved 6.4 Peewee Director-unavailable 6.5 Bantam Director-Dave-caoch switch on Team 3, with parent approval, liason with PAC, where is gear coming from? Address at next meeting. 6.6 Midget Director- question raised, should we be allowed to keep our midgets, address at next meeting 7.0 16/60 League Update- Brent- Teiring meetings start in a couple of weeks
8.0 Director of events Report 8.1Dance -70 people signed up, Dinner by Lisa Erwin, Dj-set up, 8.2 Team picture-booke dfor Oct 21, 22, and 23rd 8.3 Novice tournament-Jodi-meeting tomorrow night to ask the question should Ft. Mac should play, Teams pick who play.
9.0 Fundraising report 10.0 Bantam Tournament Report- lots of interest from local teams, fee 950, 4 days duration
5. Next Meeting: November 13th
Adjourn Meeting Order Motion by: Kim Second: Connie
S.P.M.H.A EXECUTIVE MEETING Minutes DATE: November 13, 2013 7:00 PM LOCATION: DOG RUMP CREEK
Call Meeting To Order Motion by: Greg Second: Tracy VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George y Secretary Candi Andersen y Operations Mike Thomas y Website Greg Kucy y Player Development Murray T-chuk y Equipment Lex Shannan y Coach Development Murray Zelinski y Bingo Glenna Wagner y Treasurer Glenna Wagner y Fundraising Kim Bellrose y Registrar Tracy Dunn y 1660 Liaison Brent Layden y Policy & Procedures Greg Kucy y Past President Will Nault n Director at Large Rob Sklaruk y Tournament Natalie Skalicky n Director of Events Shawna Tebb y Jodi Nollski y Midget Director Connie Harringa y Deanna Buhler n Bantam Director Dave Podhaniuk y Diane Baron n Peewee Director Darcy Murray y Atom Director Shaye Patras n Novice Director Kim Babcook y Initiation Director Jeff Wilson n
1. Review Agenda
2. Approve previous executive meeting minutes-motion by Murray, seconded by Shawna
3. Old Business: Fundraising by initiation, ice time is available for Initiation, fit them into the rotation for player development. 4. New Business: a. Treasurer Report (Glenna) - missing report from dance, financials next month - Budget Update-handed out
b. Presidents Update (Jerry) - PAC meeting, no major issues, Rhonda Tobin is rep on PAC. - Partnership with Eagles targeting Initiation and Atom levels, Timbits games between periods.
c. SPMH Fundraiser Report (Kim) - Silent Auction approx. 3700.00, full update next meeting
d. Player Development Sessions Update (Murray T.) - Three more Mondays in this session, Dec, Jan will be posted with Bantam AA and Initiation. - Next phase focus on Defense camps, with last session focus on Peewee’s and hitting. - Slow start to access funds, directors to put forth an email to teams. A list of options(conditioning etc) may be issued
e. Coach Development Update (Murray Z.) - Coach Certification.) criminal record checks, delayed from police detachment end, Most have been done by Nov15th deadline - SG/SP Coach Development Session- fourth night, well received, directors doing a follow up, is there one, no formal check in. - Suggestion for every director before Christmas to check in with their group and touch base. Is there a process to discuss the evaluations?
f. Tournament Update – Novice - All teams invited, schedule sent out today. Ideas for opening ceremony, Mascots? Or Radio station? Ideas, MC?
g. 1660 Tiering Update (Brent) - reps at the meetings, few minor concerns. Most teams are at the level where they are the most competitive. Atom- some are strong, but not enough to create their own tier.
5. Round Table/Other i) concession-discuss raising the amount of shifts. Motion to increase the concession pay out to 12.00 dollars by Glenna, seconded by Tracy. ii) Provincials-deadline is Dec 1 for H.A. if no application by then, they do not play. iii) Dodge caravan kids paid, iv) pictures are done v) ice times submitted, tiers have changed, ice times increased, where does ice come from? vi) goal sticks and pucks for initiation?
6. Next Meeting: a. December 11, 2013
Adjourn Meeting Order Motion by: Rob Sklaruk Second: Kim Babcook
S.P.M.H.A EXECUTIVE MEETING Notes DATE: December 11, 2013 7:00 PM LOCATION: DOG RUMP CREEK
Call Meeting To Order Motion by: Second: VOTING POSITION NAME Y/N NON-VOTING NAME Y/N President Jerry George Y Secretary Candi Andersen Y Operations Mike Thomas N Website Greg Kucy Y Player Development Murray T-chuk N Equipment Lex Shannan N Coach Development Murray Zelinski N Bingo Glenna Wagner Y Treasurer Glenna Wagner Y Fundraising Kim Bellrose Y Registrar Tracy Dunn Y 1660 Liaison Brent Layden Y Policy & Procedures Greg Kucy Y Past President Will Nault Y Director at Large Rob Sklaruk N Tournament Natalie Skalicky N Director of Events Shawna Tebb Y Jodi Nollski N Midget Director Connie Harringa Y Deanna Buhler N Bantam Director Dave Podhaniuk N Diane Baron N Peewee Director Darcy Murray Y Atom Director Shaye Patras N Novice Director Kim Babcook Y Initiation Director Jeff Wilson Y
1. Review Agenda
2. Approve previous executive meeting minutes
3. Old Business:
4. New Business: a. Treasurer Report (Glenna)- - adjusting registration to get accurate #’s. - Directors to check in with their managers to utilize player dev funds. - Ice availability is rare, teams being advised accordingly. - Concession hired four people. - Support for refs suggested for at tournaments to deal with disrespectful parents. - Reviewd mid-season Financials - Invoices to all team for team fees, socks, etc. to be sent out asap
b. SPMH Fundraiser Report (Kim)-dance revenue was about $8000.00
c. Player Development Sessions Update (Murray T.) - Teams Accessing Development Funds – Directors follow up with teams
d. Coach Development Update (Murray Z.) - Mid Season Evaluation email in mid Dec.
e. Tournaments Novice Recap- great job by all those involved, feedback very positive Bantam President Cup - 9 teams in, schedules sent out, everything is ready
5. Round Table/Other - Bantam 2 appealed tiering to 1660 and team won appeal - No email about pics, hopefully by next week. - Tracey has been working with team and Hockey AB in regards to affiliation.
6. Next Meeting: a. January 8, 2014
Adjourn Meeting Order Motion by: Second: