Town of Stony Plain Q2 2017 Quarterly Report

Photo Courtesy of Gabe Hill Page 1 of 43

Table of Contents

OFFICE OF THE CAO ...... 3 Corporate Communications ...... 3 Cultural & Tourism ...... 7 Economic Development ...... 9

MUNICIPAL PLANNING & INFRASTRUCTURE ...... 13 Planning and Development ...... 13 COMMUNITY AND PROTECTIVE SERVICES ...... 15 Stony Plain Fire Department ...... 15 Municipal Peace Officers ...... 18 Community Programs ...... 22 CORPORATE SERVICES ...... 30 Financial Services ...... 30 TRI Region Comparable Overview ...... 40 Human Resources ...... 42 Legislative Services...... 43

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Introduction

The quarterly report provides a consolidated overview of statistical reports and financial summaries that move towards the goals and priorities identified by Council through the budget process. A review of selected performance indicators and a financial summary for 2017 are presented in Quarter 2.

OFFICE OF THE CAO

Corporate Communications

Annual Treasure Hunt & Large Item Pick Up

The Town’s Annual Treasure Hunt and Large Item Pickup occurred at the beginning of May. A new visual brand was created for the events and more capital was spent on promotion than previous years. Promotion focussed on educating residents on the “rules” of the events.

The social media campaign garnered 853 link clicks and a reach of 8,047—which is exceptional for a smaller campaign.

Arbour Day

Every May, the Town hosts a community barbeque and tree planting celebration to commemorate Arbour Day. This year, the event took place on Saturday, May 27 from 1 – 2:30 p.m. Corporate Communications promoted the event with social media, newspaper, radio, and portable sign advertising.

The social media campaign garnered 74 link clicks and a reach of 2,923. Approximately 50 people attended the event.

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Don’t Just Trash It! Expo Booth

As part of the year-long Household Waste campaign, the Corporate Communications turned the Town booth at the annual Expo into a “Don’t Just Trash It!” booth. Residents from Stony Plain and surrounding regions learned a great deal about our household waste program. Many took part in a fun game of sorting through everyday household items and some were surprised how many items could be recycled or composted. The goal of the booth was to educate and to encourage residents to download the “My Waste” app. The campaign was a huge success! In the first quarter 1,508 people were using the app. In the second quarter that number increased to 1,687 an increase of 179 users.

Don’t Just Trash It! School Presentations

Also as part of the “Don’t Just Trash It!” campaign, the Corporate Communications team visited and presented in six Stony Plain schools: St. John Paul II, École Meridian Heights, High Park, Forest Green, Stony Plain Central, and St. Matthew Lutheran Christian Academy. Each visit included a presentation, game, and a chance to see a GFL waste truck. In total, the team presented to more than 450 students in grades 4 to 6. Councillors Pat Hansard and Judy Bennett participating in select presentations.

Signage Strategy

The Signage Strategy is phase I of a multi-year project. It will serve to give the Town a design and strategy to improve the signage within the Town of Stony Plain for both residents and visitors. The tender for the project was recently awarded to Bond Creative, an environmental signage company from Calgary. Starting a few months ago, Communications began meeting with senior leadership in the Town to gain an understanding for the project scope and priorities. Bond Creative has visited Stony Plain once and is currently working on the overall design for the signage strategy.

Online Communication

The Town’s online presence continues to strengthen. Our two key means of connecting with stakeholders online are the stonyplain.com website and our social media platforms (Facebook, Twitter, Instagram, and LinkedIn).

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Website

Corporate Communications continues to work with various Town functions to ensure all pages of the website are up-to-date and easy to read. In Q2, we finished meeting with every department to update the website.

Below are a few new statistics:

What pages on the website are viewers visiting the most?

Webpage Sessions (# of visits) Farmers’ Days 15,782 Homepage 11,126 Work for Us 5,083 Outdoor Pool 4,386 Household Waste 2,831

Three of the campaigns Communications worked diligently on are included in the top five.

Are people satisfied with the links we’re directing them too?

After analyzing the behavior of the people who visited our top five most popular sites, Communications can confirm that individuals are being directed to the correct landing page. Only those who visited our homepage and our Outdoor Pool page visited other sites after visiting the initial site they chose.

Social Media

Below are a few interesting statistics comparing 2017’s Q1 success with 2017 Q2’s.

Facebook Statistics Statistic Q1 (2017) Q2 (2017) Engagement 5,300 14,700 (Up 9,400) The sum of reactions, comments and shares received by content associated with your Pages. Fans 4390 4749 (Up 350) The total number of fans (people who liked the Page).

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Twitter Statistics Statistic Q1 (2017) Q2 (2017) Engagement 464 747 (Up 283) The sum of interactions received for all your tweets: retweets, replies, quotes and likes. Followers 4899 5003 (Up 104)

 Instagram o We recently switched our Instagram account to a business account, so next quarter we will be able to collect statistics. o The only notable statistic currently is our increase in followers. Last quarter, we had 868 followers and, now we have 986.  LinkedIn o Last quarter, Corporate Communications acquired the Town’s existing LinkedIn page. We use the page regularly to share updates about Economic Development and current employment opportunities. o The page currently has 61 followers. o Employment posts and economic development posts are most successful on this medium.

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Cultural & Tourism

CultureFWD

The 2nd CultureFWD evening of the year was held at the studio of local artist Robert Bailey on June 8th, with over 30 attendees. Speakers included the host location, Al Dixon Photography, Aradia Fitness, and Mira Timber Frame.

Summer Sessions in Stony

The Summer Sessions in Stony kicked off on June 21th with Craig Cardiff and Joey Landreth performed the second concert June 28th. Both events were well received with an average of 100 attendees. This free music series, hosted in Shikaoi Park, will continue until August 9th on Wednesday evenings. The series highlights Canadian talent and provides the opportunity for a quick family outing including the chance to have a picnic in the park, or partake in the fundraising BBQ being run by the Stony Plain Youth Centre.

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Aboriginal Day Youth Ambassador Program

June 23th marked the 18th annual Aboriginal Day here in Stony Plain and once again the Town participated through honouring 20 young people with the distinction of being a Youth Ambassador. The youth participated in the set-up of the events Tipi’s and Métis tents learning the traditions of their ancestors. On the day of the event they were awarded with a ribbon shirt or dress, an eagle feather or Métis sash and the honour of participating in the Grand Entry.

Outdoor Piano Project

The Outdoor Piano Project is an initiative of the Cultural Master Plan and the Public Art Program. Both plan and program were created to strengthen Stony Plain's cultural sector.

In 2016 three donated pianos, previously en route to the landfill, were painted or decorated by visual artists and then temporarily placed in outdoor locations in Stony Plain. The pianos painted in 2016 are once again on display and available for the public to play at the Visitor Information Centre, Multicultural Heritage Centre and Stony Plain Public Library.

Murals

 Meridian Mall (Along the 5th) - is currently being restored and will be reinstalled once the building renovations have been completed.  Canada150 Mural Mosaic (Name TBD) - will be installed in Rotary Park and unveiled in early fall.  Rotary Park (Celebrating Rotary) - Will be removed for restoration during construction on the park. It will be relocated within the park and the mural will be reinstalled in the fall.  Two new mural projects are being undertaken in 2017. One will be a youth project in collaboration with the Youth Centre and installed in the CN Tunnel that runs beside the skate park. The second is in collaboration with the Meridian Foundation and will be installed facing 47th St.

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Economic Development

Photo courtesy of Trina Sroka

Business Milestone Recognition

The Town of Stony Plain and Stony Plain & District Chamber of Commerce annually acknowledge the service and commitment of local businesses with a plaque for milestone anniversaries. In the spring we celebrated 14 local business milestone anniversaries with a luncheon at the Stony Plain Golf Course. Congratulations to these outstanding businesses for their years of service to our community and their customers:

5 Years Gypsy Chicks Camp n' Class RV Park Ryan Counselling Kikiwin Bowen Therapy The Pooch & Pony

10 Years Stony Plain Liquor Barn Sole Works Khaos Kustoms Performance & Restoration Klein Mechanical

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15 Years Twi-Lite Frames & Crafts

20 Years Homegrown Foods

30 Years Silent River Kung Fu

35 Years Parkland Funeral Services

50 Years Gerald McGinn Drilling

Welcoming New Businesses

Mayor William Choy -Town of Stony Plain and Harold Pawlechko, 1st Vice President of the Stony Plain & District Chamber of Commerce took time this spring to meet with a number of new businesses that have recently opened their doors in Stony Plain. So great to have them in our community! We are pleased to welcome the following new businesses to our community:

Angels on Wheels Kitchen & Catering Barrier Coating Services Ltd Blake's Bakery Bridge to Care Butter Chicken Hut Canadian Tax Financials & Pro-Accounting Diablo Paving Ltd Kriiations Hair North Auto Plains Wine Beer & Spirits Young Champions Daycare Alberta Professional Outfitters Society Now & Forever Photo Studio

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Edmonton Metropolitan Regional Economic Development Entity Launched

In May, 15 of the region's municipalities committed to forming a shareholder partnership for a regional economic development organization. Shareholders will work collaboratively to strengthen metro- Edmonton’s global competitiveness, growth, and innovation. Participation is a three-year commitment. The member municipalities include: Beaumont, Bon Accord, Devon, Edmonton, Fort Saskatchewan, Gibbons, Leduc, Leduc County, Morinville, Parkland County, Spruce Grove, St. Albert, Stony Plain, Strathcona County, and Sturgeon County. The 15 shareholders of the Edmonton Metropolitan Region Economic Development Entity have since been meeting to begin shaping the new organization to improve the region’s economic competitiveness among some 300 similarly sized regions in the world. An interim board has been appointed and a call is currently available for the inaugural Chair and 11 board member positions. Non-elected business and industry leaders from the region are invited to submit application for the board positions by mid-August.

2017 Types of Businesses

Hawker/Peddler 0% Contractor Home Based 22% 28%

Retail & Service 50%

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Photo Courtesy of Eva Beyer

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MUNICIPAL PLANNING & INFRASTRUCTURE

Planning and Development

2017 Second Quarter Permit Statistics

Second quarter residential construction in 2017 comprised a total of 8 housing starts – all were low density dwelling units. Their estimated value was more than $4 million.

One commercial permit and one industrial permit were issued in the second quarter of 2017 with a combined estimated value of more than $2 million. No other permits were issued and two permits associated with utility buildings that were issued in the first quarter were cancelled.

Number of Stony Plain Building Permits by Land Use

160

140

120

100

80

60

40

20

0 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Quarter Quarter Quarter Quarter Quarter Quarter Quarter Quarter Quarter 2009 2010 2011 2012 2013 2014 2015 2016 2017

Residential - Low Density Residential - Medium Density Residential - High Density Non-Residential

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Stony Plain Building Permit Construction Value by Land Use

$25

$20

$15

$10

$5

$0 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Quarter Quarter Quarter Quarter Quarter Quarter Quarter Quarter Quarter

Construction Value in Millions of Dollars of in Millions Value Construction -$5 2009 2010 2011 2012 2013 2014 2015 2016 2017

-$10

Residential - Low Density Commercial Residential - Medium Density Industrial Residential - High Density Other

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COMMUNITY AND PROTECTIVE SERVICES

Stony Plain Fire Department

Highlights from the 2nd Quarter include:

April  Continued training on ice rescue procedures and the Rapid Deployment Craft showed its value. A male was rescued from Muir Lake after falling through the ice. SPFD members worked quickly to safely remove him from the frigid water and into a waiting ambulance. Training, preparation and commitment paid off.

May  SPFD was visible at several events within our Community. Firefighters worked at both Tim Horton’s Camp day and McDonald’s McHappy day. This was an opportunity to help raise funds for two very worthwhile charities and have our members connect with our resident’s, in a non- emergency setting.

 Deputy Chief Scott Hemstad accepted a position of DC of Training with the Vernon Fire Department. We wish him and his family the best. The recruitment process has begun to find a replacement.

June  SPFD was represented during the Farmer’s Days weekend. Firefighters used the opportunity to raise funds for Muscular Dystrophy with a “boot drive” during the parade and on the fair grounds. Members also unveiled our new Rapid Deployment Unit (RDU). This trailer was completed through the generosity of Pembina Pipelines, The Stony Plain Kinsmen Club, Capital Power, Sign Fab and ATCO Gas. The trailer will be used to transport gear and equipment for emergency deployments and as a rehabilitation unit for local incidents.

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 SPFD hosted the visiting adult delegation from Shikaoi Japan, which included Mr. Koichi Endo, who is a volunteer Fire Chief with over 45 years of service. Hall tour, checking out apparatus and gear, as well as a ride in the bucket of Ladder 3 was a huge hit with our guests. Mr. Endo was invited to a SPFD training night to compare training methods between our two Nations.

Shikaoi Mayor Shikaoi District Volunteer Fire Chief His Worship Hiroshi Yoshida Koichi Endo on firehall tour during SPFD training

 SPFD lost former Fire Chief Jim Goebel. Jim served the Town from 1955 to 1994 and was Fire Chief for 26 of those years. Past and current members gathered to pay respects to Jim and his Family.

 Crews responded to a damaged high pressure natural gas line along Boundary Road. A resulting fire forced the evacuation of several residents of the Jutland Ridge subdivision. Damage to homes was limited due to a quick response by SPFD. Approximately 330 residences were without natural gas for several hours.

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Municipal Peace Officers

Bylaw Enforcement

Between the dates of April 1st and June 30th, Stony Plain Enforcement has yielded 672 reports (this quarter last year produced 478 reports resulting in a 29% increase). These reports have been generated in part by resident based complaints and 137 originating from proactive patrols (20% of all reports). The top three complaints are the following:

1. Unsightly properties (163 files) 2. Parking complaints (83 files) 3. Dog at large (60 files)

A Stony Plain Bylaw Enforcement Officer practicing leash skills during the June Animal Control course

Agency Collaboration:

Throughout the quarter, Stony Plain Community Peace Officers (CPO) assisted the Royal Canadian Mounted Police (RCMP) with 54 calls for service. A total of 5 Joint Force Operations were conducted between Stony Plain Peace Officers and local RCMP. Officers assisted RCMP and Fire Services during a gas line fire on Boundary Road.

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Stony Plain Officers conducting a foot patrol in Old Town

Provincial Statutes Enforcement

Officers conducted 161 vehicle stops. These stops resulted in the issuance of 113 violation tickets and 48 warnings. The most commonly issued provincial violations were the following:

1. Distracted driving (14 citations issued) 2. Failing to wear seatbelt (11 citations issued) 3. Driving with an expired plate (8 citations issued)

Officers practicing “snaring” as part of the June Animal Control training course

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Community Service and Education

Bylaw Enforcement Officers Michael Janzen and Thomas Heritage both joined the Community and Protective Services Team in May. Both Officers underwent in house training which involved officer safety and bylaw specific courses. Both passed the course and are scheduled to assist for the remainder of summer. In addition to this training, three Officers attended a one day animal control training course. They were taught proper capture and control methods for both cats and dogs.

A Nuisance door hanger card was implemented in June to inform homeowners of non-compliance with the Nuisance bylaw. This allows Officers to communicate noted deficiencies with homeowners in a quicker manner. In addition, Officers also delivered separate proactive door hanger cards thanking homeowners who went the extra mile to keep their properties looking great.

Community Peace Officers conducted 25 foot patrols this quarter. Peace Officer Stephanie Montgomery successfully led and graduated two DARE classes.

Mayor William Choy (far left) Meridian Heights School Principal Cheryl Johnson (left) look on as Peace Officer Stephanie Montgomery provides a certificate of completion to a student.

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Community Programs

Handi-Bus

The Town of Stony Plain's Handi-Bus service is designed to assist in meeting the mobility and transportation needs of Stony Plain seniors (65 and older) as well as those residents with physical or cognitive disabilities.

Trips Van

April May June 176 156 186

Trips (Stony Plain, Spruce Grove, Edmonton)

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Adult Programs

Based out of the Downtown Community Centre, the Adult Ballroom Dance program continues to be popular, with consistent registration and many repeat registrants. Each session runs for 6 weeks and includes instruction in Waltz, Rhumba, Jive and Foxtrot.

Shikaoi Exchange Long-Stay Program

The Long-Stay Program provides an opportunity for Stony Plain residents to live in Shikaoi for a period of 30 to 90 days. While living in Shikaoi, a long stay program participant assists in teaching English, Arts or Culture, shares their knowledge of Canadian culture and participates in Shikaoi activities and events.

From March 3 – June 1, Shikaoi welcomed former student delegation participant Alysha Hankinson. Alysha was in our sister community for close to 90 days and found the experience to be “incredibly abundant and fulfilling.”

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During her stay Alysha spent many days in various preschool and kindergarten classes assisting students and teachers, at the local nursery and at Town Hall. Alysha commented that “she was handled with kindness and grace as a guest in their community,” but believes, as she spent more time in the community, at potlucks, festivals and tourist attractions, the perspective changed from Alysha the guest to Alysha the friend.

In her account of her time in Shikaoi, Alysa states “I was able to discover the beautiful intricacies that form a friendship. It is these friendships that uphold stability in the world. It is global friendships such as Shikaoi and Stony Plain that honors world peace and tolerance which is something that is greatly needed within the year 2017. I pray that future ambassadors will form powerful friendships with the citizens of Shikaoi and around Tokachi in order to allow this program to stay forever strong and deeply bonded.”

On June 11, our third Long-Stay participant began his adventure in Shikaoi. New to the program, Nelson Barros has settled in and is already gushing about his time in Shikaoi. He looks forward to providing us with a detailed account of his stay when he returns at the beginning of September. Nelson’s experience will be captured in the 3rd quarter.

A/JTMA & Adult Delegation The Town of Stony Plain hosted the annual Alberta/Japan Twinned Municipalities Association Conference on June 22nd and 23rd. Delegates from 7 Alberta communities were in attendance as well as an adult delegation from our sister community; Shikaoi. We were fortunate to also welcome the Consul General and Vice Consul General of Japan in Calgary,

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MLA Babcock and the Director of Asia Pacific relations from the Province to the event.

Following the conference, the adult delegation from Shikaoi remained in Stony Plain for an additional 8 days of touring and activities, a trip to Calgary and Banff and culminated with the Canada 150 celebration at Heritage Park.

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Community Initiatives Grant Program

The Town of Stony Plain offers annual funding opportunities to groups and organizations that provide benefit to Stony Plain residents and that encourage development of events, programs and activities in arts and culture, sports & recreation and community support & development.

CIGP Funding

2015 2016 2017 YTD

11

9

7 7 7 7

Number of Groups Requesting Funding Number of Groups Funded

CIGP Funding $18,000 Allocated for 2017

2015 2016 2017 YTD

$11,535.00

$8,889.00 $8,471.75 (YTD)

Total Amount of Money Provided to Groups

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Events

The following events were facilitated during the second quarter.

Heritage Park Phase III - Grand Opening

Supported by:

 Elizabethan Catering  Freson Bros.  Sugar Leaf Bakery  Hear By Request Entertainment  Dog Rump Creek Music  3 B’s Flowers  Special Event Rentals

- The evening provided an exciting opportunity to showcase the capacity of the facility and the rental opportunities to the public. Prior to the end of the event, Administration received more than 8 emails requesting wedding dates. - Approximately 1,000 residents visited the building during the grand opening event.

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Farmers’ Days, Rodeo & Exhibition

- An estimated 2,000 residents attended the annual Mayor & Council Pancake Breakfast. - Waste reduction estimated at 6-8 garbage bags during Pancake Breakfast which equates to 90% of all waste diverted to compost or recycling. - Estimated 3,000 residents took part in Kids Zone activities. - Park and Ride o 4th location added to provide greater access to residents o Increased park and ride from 3 to 4 buses to decrease waiting times. o Buses ran every 15 minutes during peak times on Saturday and every 30 minutes Friday and Sunday. o Buses ran at capacity for the majority of Saturday and were well used Friday evening and Sunday afternoon.

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Staff Volunteering for McHappy Days

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CORPORATE SERVICES

Financial Services

Budget Position

The Budget & Long Term Planning Policy C-FS-019 requires quarterly reporting on operating and capital budgets to Council.

Operating Revenue recognized as of June 30th, 2017 is 72.10% of the budgeted revenue; this includes environmental services but excludes FCSS.

Operating Expenses recognized as of June 30th, 2017 is 38.29% of budget.

The revenue is collected mainly through taxation, while expenses accumulate throughout the year.

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2nd Quarter Operating Report Summary by Area as of June 30th, 2017 % of Actuals June 2016 June 2017 2017 to Actuals Actuals Annual Budget Variance Budget Council Revenue $ - $ - $ (19,250) $ (19,250) 0.00% Expenses $ 199,041 $ 221,519 $ 477,285 $ 255,766 46.41% Total $ 199,041 $ 221,519 $ 458,035 $ 236,516 48.36% Office of the CAO Revenue $ (30,656) $ (31,127) $ (197,500) $ (166,373) 15.76% Expenses $ 751,214 $ 855,772 $ 1,745,503 $ 889,731 49.03% Total $ 720,557 $ 824,645 $ 1,548,003 $ 723,358 53.27% Corporate Services Revenue $ (157,612) $ (101,419) $ (447,739) $ (346,320) 22.65% Expenses $ 1,633,668 $ 1,559,729 $ 3,545,053 $ 1,985,324 44.00% Total $ 1,476,055 $ 1,458,309 $ 3,097,314 $ 1,639,005 47.08% Environmental Revenue $ (4,641,889) $ (4,678,621) $ (9,966,635) $ (5,288,014) 46.94% Services Expenses $ 4,753,616 $ 4,710,653 $ 11,243,019 $ 6,532,366 41.90% Total $ 111,727 $ 32,031 $ 1,276,384 $ 1,244,353 2.51% Municipal Planning & Infrastructure Revenue $ (690,558) $ (520,360) $ (1,833,665) $ (1,313,305) 28.38% Expenses $ 2,833,114 $ 2,955,257 $ 10,443,458 $ 7,488,201 28.30% Total $ 2,142,555 $ 2,434,897 $ 8,609,793 $ 6,174,896 28.28%

Community & Protective Services Revenue $ (3,683,652) $ (2,425,239) $ (6,617,338) $ (4,192,099) 36.65% Expenses $ 6,503,131 $ 5,908,333 $ 16,208,273 $ 10,299,941 36.45% Total $ 2,819,479 $ 3,483,094 $ 9,590,935 $ 5,540,306 36.32% General Government Revenue $ (24,119,441) $ (25,885,083) $ (27,577,062) $ (1,691,979) 93.86% Expenses $ 4,465,713 $ 4,012,238 $ 9,158,067 $ 5,145,829 43.81% Total $ (19,653,728) $ (21,872,845) $ (18,418,995) $ 3,453,850 118.75%

Municipal Operations Revenue $ (33,323,808) $ (33,641,851) $ (46,659,189) $ (13,017,338) 72.10% Expenses $ 21,139,494 $ 20,223,501 $ 52,820,658 $ 32,597,158 38.29% Total $ (12,184,314) $ (13,418,350) $ 6,161,469 $ 19,579,819

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Environmental Services Operating Budget

As of June 30th, 2017 Operating revenues are 46.94% of the budgeted revenues; operating expenses are recognized as 41.90%.

Municipal Capital Budget

There are 41 municipal capital projects in progress for the 2017 fiscal year. $2,313,788.63 has been spent of the budgeted $42,464,411 (5.45%). Of the 41 projects 9 are complete. The Boundary Road expansion represents 38.21% of the capital budget.

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2017 Capital Projects Budget Expenditures Status 11.BG001 POOL LIFECYCLE UPGRADES/FILTER SYSTEM $266,963.00 11.BG012 HERITAGE PARK PHASE III $3,098,141.00 $1,292,209.21 14.LM001 UPGRADE TO SPORTSFIELD $32,626.00 14.LM002 MEMORIAL COMP HIGH SCHOOL TRAIL $200,000.00 14.LM003 WESTERRA PARK $91,815.00 $3,439.58 14.RS004 BRIARWOOD WAY $866,396.00 14.SS001 GOLF COURSE STORM MGMT SYSTEM $313,506.00 15.BG001 POOL BASIN $250,000.00 17.BG001 RCMP FACILITY $10,800,000.00 15.LM001 ROTARY PARK UPGRADES $500,000.00 $38,505.21 15.RS001 HWY 779 SIDEWALKS $827,101.00 15.WS001 MERIDIAN HEIGHTS RETAINING WALL $75,000.00 15.BG001 OLD FIREHALL ROOF REPLACEMENT $90,000.00 16.BG002 TOWN OFFICE EXPANSION $1,087,295.00 $130,891.50 16.LM001 FIRE SERVICES TRAINING GROUNDS - PHASE 1 $100,000.00 16.ME005 2 ELECTRONIC SIGNS $20,000.00 16.RS001 BOUNDARY ROAD $16,224,404.00 $529,574.76 16.RS002 2016 INFRASTRUCTURE REHABILITATION SIP $642,641.00 $14,065.91 16.RS003 TRAFFIC LIGHTS 49TH AVE & GOLF COURSE RD $224,375.00 $6,875.00 16.RS004 TRAFFIC SIGNAL CONTROLS HIGH PARK & 79TH $236,250.00 $13,750.00 17.ME001 GOLF COURSE VERTIDRAIN AERATOR $25,000.00 17.ME002 GOLF COURSE SIDEWINDER MOWER $25,000.00 17.ME003 GOLF COURSE VERTIDRAIN AERATOR $20,000.00 17.ME004 ICE RESURFACER $190,000.00 17.ME005 POOL PUMP MOTOR $10,000.00 17.ME006 RELACEMENT OF U5 LAWNMOWER $32,000.00 $27,542.65 complete 17.ME007 REPLACEMENT OF U62 72" AERATOR $11,000.00 $10,724.00 complete 17.ME008 REPLACEMENT OF HIGH PRESSURE WASHER $11,500.00 $11,200.00 complete 17.ME009 REPLACEMENT OF U53 AND U53A TRIPLEX MOWER $20,000.00 $21,069.58 complete 17.ME010 REPLACEMENT OF JOHN DEERE UNIT #2 $10,000.00 $7,781.10 complete 17.ME011 REPLACE TRUCK MOUNTED SNOW PLOW UNIT 43A $22,500.00 17.ME012 FIBRE OPTICS PHASE 1 $600,000.00 17.ME013 TRAILER MOUNTED ASHPHALT HEATER $45,000.00 $44,940.00 complete 17.ME014 EXTINGUISHER TRAINING PROPS $12,000.00 $10,249.39 complete 17.ME015 HEAVY DUTY PRESS $13,000.00 $12,400.00 complete 17.ME016 UTILITY PUMP BACK UPS $400,000.00 17.RS001 DOWNTOWN REDEVELOPMENT PHASE 1 $1,600,000.00 $24,274.69 17.RS002 2017 INFRASTRUCTIRE REHAB (SIP) $3,230,898.00 $37,798.28 17.VE001 FIRE UTILITY VEHICLE $55,000.00 $36,997.77 17.VE002 REPLACEMENT OF U45 HEAVY DUTY 1-TON $35,000.00 $39,500.00 complete 17.VE003 3T AXLE WATER TRUCK $150,000.00 Total $42,464,411.00 $2,313,788.63

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Investments

The Town is maintaining an investment portfolio that is a mixture of long term and short term maturities; permitting the Town to earn a rate of return while ensuring adequate cash flow, as per Policy C-FS-001, Cash Management & Investments. $6,045,531 is invested in short term investments at local financial institutions, the market value of the portfolio with the investment firm is $25,098,271. The portfolio is a mixture of cash and cash equivalents, fixed income (bonds rated A to AAA) and short to medium term investments. Administration is working with our investment advisor to find solutions to maximize the town’s investments while still maintaining an available cash flow.

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Reserves

As per Policy C-FS-005 Appropriated Surplus (Reserves) the Town of Stony Plain recognizes that reserves are vital to the municipal financial health. Healthy levels of reserves enable the Town of Stony Plain to:

 Plan for the future operating and capital needs to the municipality  Plan for contingencies  Help to avoid interest expense for debt  Generate investment income  Deal with the ebb and flow of cash management throughout the fiscal year.

The Town currently maintains 42 reserves for capital, operating and utility purposes. The policy requires a quarterly reporting of reserve balances, the projected year-end balance which includes operating and capital commitments and budgeted transfers to be made is $10,099,426.

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Transfers to Y/E Projected 2017 CAPITAL RESERVES Q1 A pril M ay June and From Balance

LIFE CYCLE RESERVES

Life Cycle - Common Services 76,201 76,201 76,201 101,201 (20,000) 81,201

Life Cycle - Arena 378,172 378,172 378,172 403,172 (110,700) 292,472

Life Cycle - Pool 183,259 183,259 183,259 208,259 (96,373) 111,886

Life Cycle - Community Center 174,102 174,102 174,102 179,102 (45,000) 134,102

Life Cycle -Heritage Park 80,015 80,015 80,015 95,015 - 95,015

Life Cycle - Parkland Building 109,738 109,738 109,738 114,738 (45,000) 69,738

Life Cycle - Library 190,093 190,093 190,093 230,093 - 230,093

Life Cycle - Town Admin Blding 383,940 383,940 383,940 408,940 (410,000) (1,060)

Life Cycle- Firehall 195,719 195,719 195,719 215,719 - 215,719

Life Cycle- Youth Centre 70,409 70,409 70,409 80,409 - 80,409

Life Cycle- Outdoor Rec 80,569 80,569 80,569 106,929 (47,626) 59,303

Life Cycle- Forest Green Plaza 10,000 10,000 10,000 15,000 - 15,000

Life Cycle- Club House 10,000 10,000 10,000 15,000 - 15,000

Life Cycle- Golf Course M tce Shop 20,000 20,000 20,000 30,000 - 30,000

Life Cycle - Old Firehall - - - 5,000 5,000

CAPITAL EQUIPMENT REPLACEMENT -

Fire Truck Replacement 100,653 100,653 100,653 188,037 (18,002) 170,035

Fire Equip Replacement 88,029 88,029 66,873 116,430 (104,852) 11,578

Handi Bus Replacement 69,747 69,747 69,747 84,747 - 84,747

Capital Equipment Replacement 35,788 (68,488) (80,888) 291,612 (202,500) 89,112

GENERAL CAPITAL RESERVES -

Capital Reserve - Gen Gov't 140,580 140,580 140,580 180,580 - 180,580

Capital Reserve - Roads 697,337 697,337 697,337 872,337 (846,254) 26,083

Capital Reserve - Water 2,424,247 2,424,247 2,424,247 3,011,828 (267,776) 2,744,052

Capital Reserve - Sewer 1,370,874 1,375,026 1,370,874 1,905,889 (1,778,681) 127,208

Capital Reserve - Waste M gmt 61,619 61,597 61,619 66,888 - 66,888

OTHER RESERVES -

Arena Ice Slab Overborrow Resv 82,722 82,722 82,722 27,592 - 27,592

Trails Reserve 179,863 179,863 179,863 204,863 (14,892) 189,971

Highway 16A Safe Crossing 43,176 43,176 43,176 - - -

Public 207,094 207,020 207,094 207,995 (35,000) 172,995

General Purpose 1,194,750 1,207,612 950,864 959,992 (704,188) 255,804

Golf Course 93,958 93,958 93,958 103,958 (7,000) 33,958

CAPITAL RESERVES TOTAL 8,752,655 8,665,297 8,370,937 10,431,325 (4,753,844) 5,614,481

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Transfers to Y/E Projected Q1 A pril M ay June OPERATING RESERVES and From Balance M ural Preservation 55,455 55,455 55,455 61,831 (6,376) 55,455

Tax Levy Stabilization 1,678,620 1,678,620 1,649,079 1,603,855 (595,046) 1,008,809

UT Rate Stabilization 714,559 721,618 714,559 717,696 (129,539) 588,157

Snow Removal 300,461 300,461 300,461 300,461 - 300,461

Banner Reserve - - 10,000 (2,500) 7,500

Safety Rebate Reserve 101,097 111,307 90,660 87,931 10,648 98,579

Public Art Reserve 68,024 68,024 61,274 108,274 (43,250) 65,024

Policing and Public Safety Reserve 2,529,327 2,529,327 2,470,327 2,554,967 (1,034,285) 1,520,682

Corporate Services 45,566 45,566 39,891 72,514 (37,800) 34,714

Legacy Reserve 733,440 733,181 733,440 786,634 (7,500) 779,134

Council Technology Reserve 9,625 9,625 9,625 19,250 (19,250) -

Technology Reserve 57,431 57,431 34,246 64,246 (37,815) 26,431

OPERATING RESERVES TOTAL 6,293,605 6,310,614 6,159,016 6,387,658 (1,902,713) 4,484,946 TOTAL RESERVES 15,046,260 14,975,911 14,529,953 16,818,983 (6,656,557) 10,099,426 Debt

The Town of Stony Plain’s Debt Management Policy C-FS-002, outlines the types of debt and financing the Town may undertake. Under the Municipal Government Act, Alberta Regulation 255/2000, the debt limit for the Town is calculated at 1.5 times its revenue, and the debt service limit is calculated at 0.25 times such revenue. The Policy C-FS-002 stipulates that the Town will adhere to the debt limit set by the MGA. The Town Manager or designate shall report quarterly to council regarding the Town’s compliance with this policy. The current debt outstanding as of June 30th, 2017 is $10,082,320. The outstanding debt is 18.61% of the debt limit determined as of December 31st, 2016.

Municipal Debt Limits Based on 2016 Year End

DEBT LIMIT 2016 2017 Municipal Debt Limits $ 54,178,562 $ 54,178,562

Outstanding Debt $ 10,653,999 $ 10,082,320 Unaccessed Approved Debt $ - $ 15,921,201 Total Debt Limits available $ 43,524,563 $ 28,175,041 Municipal Debt Service Limit $ 9,029,760 $ 9,029,760 Current Debt Service Level $ 1,589,955 $ 1,488,038 Unaccessed Debt Service Level $ - $ 1,019,452 Service on Debt Limit Available $ 7,439,805 $ 6,522,270

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Municipal Debt Limit $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- 2016 2017 Unaccessed Approved Debt $- $15,921,201 Outstanding Debt $10,653,999 $10,082,320 Municipal Debt Limits $54,178,562 $54,178,562

Municipal Debt Service Limit $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 2016 2017 Unaccessed Debt Service Level $- $1,019,452 Current Debt Service Level $1,589,955 $1,488,038 Municipal Debt Service Limit $9,029,760 $9,029,760

Debt limits presented also include the projected additional debt for Boundary Road and the RCMP Facility. The borrowing bylaws have been advertised and approved by Council, however the funds will not be accessed until they are required. The RCMP Facility has an approved debt borrowing bylaw for $10,800,000, Boundary Road is approved for $6,180,000, however at this time Administration expects the borrowing for Boundary Road to be approximately $5,121,201. The remaining debt limit available, with the unaccessed approved funds taken into consideration, is $28,175,041 (52%).

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Debentures

These graphs do not taken into consideration the RCMP Facility or Boundary Road.

Conclusion

Administration continues to operate and provide municipal services within the operating and capital budgets. The Town of Stony Plain maintains a healthy financial position. The Town is continuing to maintain and grow a healthy reserve balance, responsible investment of the Town’s liquid assets, and a low debt limit.

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TRI Region Comparable Overview

Graphs are presented that compare the Town of Stony Plain to the City of Spruce Grove and Parkland County. These graphs are based on information from the Municipal Affairs Community Profiles.

The City of Spruce Grove has grown 28.54% in the five years presented, the Town of Stony Plain has grown 14.21%, and Parkland County has grown by 5.00%.

The Town of Stony Plain continues to have the lowest property taxes per capita in the Tri-Regional area as of 2016.

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The Town of Stony Plain has the highest debt per capita; the lower population contributes to the higher debt per capita.

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Human Resources

During the second quarter of 2017, the Human Resources area was busy recruiting and providing orientation to new permanent staff. Below is a chart indicating the number of HR hours spent on recruitment in this quarter.

Total Turnover by Department

1.2

1

0.8

0.6 Resignation Retirement 0.4 Termination Internal Transfer

0.2

0

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Photo courtesy of Eva Beyer

Legislative Services Photo Courtesy of Eva Beyer

This quarter the Legislative Services staff worked towards finalizing the election process and training material for the October 16 Municipal Election, and is looking forward to September 18 - Nomination Day. Much work goes into the research and collaboration with neighboring communities to ensure a successful election process.

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