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Agenda of Council Meeting COUNCIL AGENDA WEDNESDAY 9 DECEMBER 2020 COMMENCING 7 PM THE COUNCIL MEETING WILL BE LIVESTREAMED D20/506165 Acknowledgement of the traditional custodians of the City of Moreland Moreland City Council acknowledges the Wurundjeri Woi Wurrung people as the Traditional Custodians of the lands and waterways in the area now known as Moreland, and pays respect to their Elders past, present, and emerging, as well as to all First Nations communities who significantly contribute to the life of the area. Council Meeting 9 December 2020 2 Information about Council Meetings These notes have been developed to help citizens better understand Council meetings. All meetings are conducted in accordance with Council’s Governance Rules. This meeting will be open to the public only via the livestream in accordance with the COVID-19 Omnibus (Emergency Measures) Act 2020. If the livestream is not available, the meeting will be adjourned until the issue can be rectified. WELCOME The Mayor, who chairs the meeting, formally opens the meeting. APOLOGIES Where a Councillor is not present, their absence is noted in the minutes of the meeting. Council may also approve leaves of absence in this part of the meeting DISCLOSURES OF CONFLICT OF INTERESTS A Councillor has a duty to disclose any direct or indirect financial or other interests, s/he may have in any matter to be considered by Council that evening. CONFIRMATION OF MINUTES The minutes of the previous meeting are put before Council to confirm the accuracy and completeness of the record. PETITIONS Council receives petitions from citizens on various issues. Council formally accepts petitions at Council meetings. COUNCIL REPORTS Council officers prepare detailed reports, which are considered by Councillors and a Council position is adopted on the matters considered. The Mayor can invite firstly Councillors, secondly Officers, and then citizens in attendance to identify Council reports which should be given priority by the meeting and considered in the early part of the meeting. NOTICES OF MOTION A motion which has been submitted to the Chief Executive Officer no later than 12 pm (noon) 10 business days prior to the meeting which is intended to be included in the agenda. The motion should outline the policy, financial and resourcing implications. NOTICE OF RESCISSION A Councillor may propose a motion to rescind a resolution of the Council, provided the previous resolution has not been acted on, and a notice is delivered to the CEO or delegate setting out the resolution to be rescinded and the meeting and date when the resolution was carried. If a motion for rescission is lost, a similar motion may not be put before the Council for at least one month from the date it was last lost, unless the Council resolves that the notice of motion be re-listed at a future meeting. FORESHADOWED ITEMS This is an opportunity for Councillors to raise items proposed to be submitted as Notices of Motion at future meetings. URGENT BUSINESS The Chief Executive Officer or Councillors, with the approval of the meeting, may submit items of Urgent Business (being a matter not listed on the agenda) but requiring a prompt decision by Council. CONFIDENTIAL BUSINESS Whilst all Council meetings are open to the public, Council has the power under the Local Government Act 2020 to close its meeting to the public in certain circumstances which are noted where appropriate on the Council Agenda. Where this occurs, members of the public leave the Council Chamber or Meeting room while the matter is being discussed. CLOSE OF MEETING The Mayor will formally close the meeting and thank all present. NEXT MEETING DATE The next Council meeting will be held on Wednesday 10 February 2021 commencing at 7 pm. The next Council meeting designated to consider Planning and Related matters will be held on Wednesday 16 December 2020 commencing at 6.30 pm. Council Meeting 9 December 2020 3 1. WELCOME 2. APOLOGIES/LEAVES OF ABSENCE 3. DISCLOSURES OF CONFLICTS OF INTEREST 4. MINUTE CONFIRMATION The minutes of the Council Meeting held on 14 October 2020 and the Special Council Meetings held on 17 November 2020 and 20 November 2020 be confirmed. 5. PETITIONS 5.1 CONCERNS RAISED OVER ELECTRONIC PARKING PERMIT SYSTEM MACFARLANE STREET, BRUNSWICK 6 6. COUNCIL REPORTS 6.1 HOSKEN RESERVE SYNTHETIC PLAYING FIELD 10 6.2 COMMUNITY ENGAGEMENT POLICY 2020 AND IMPLEMENTATION PLAN 2020-2024 18 6.3 DISABILITY ADVOCACY AND COVID-19 IMPACTS – PROGRESS OF THE IMPLEMENTATION PLAN 79 6.4 ENGAGEMENT APPROACH TO COMMUNITY PLANNING - PLACEHOLDER 86 6.5 COMMUNITY GRANTS PROGRAM 2020-2021 RECOMMENDATIONS 86 6.6 PARK CLOSE TO HOME - 14 FRITH STREET UPDATE 107 6.7 COUNCILLOR APPOINTMENTS TO COMMITTEES 120 6.8 2020/21 FIRST QUARTER PERFORMANCE REPORT - INCLUDING THE FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDING 30 SEPTEMBER 2020 128 6.9 FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDED 31 OCTOBER 2020 - CYCLICAL REPORT 183 6.10 2019/20 PERFORMANCE REPORT - AUDIT AND RISK COMMITTEE 196 6.11 TRANSITION TO REFORMED MUNICIPAL EMERGENCY MANAGEMENT PLANNING ARRANGEMENTS 232 6.12 GOVERNANCE REPORT - DECEMBER 2020 - CYCLICAL REPORT 243 Council Meeting 9 December 2020 4 6.13 CONTRACT RFT-2020-126 PROVISIONS OF PAYROLL TIME AND ATTENDANCE PLATFORM AND SERVICES – PLACEHOLDER 274 7. NOTICES OF MOTION 7.1 MODERN GREEK STUDIES AT TERTIARY INSTITUTIONS IN VICTORIA 274 7.2 KERBSIDE WASTE SERVICE 276 7.3 UPGRADES TO RESERVES AND COMMUNITY CONSULTATION 278 7.4 YOUTH PROGRAMS IN THE NORTH OF MORELAND 279 7.5 REFUGEE DETENTION CENTRE IN MORELAND 280 7.6 REINSTATEMENT OF RAILWAY PLACE COBURG AFTER LEVEL CROSSING REMOVAL 282 7.7 ALLOWING RESIDENTS TO PARTICIPATE IN ONLINE COUNCIL MEETINGS 284 7.8 INCREASING TRANSPARENCY IN PLANNING AND DEVELOPMENT MATTERS 285 7.9 MERRI CATCHMENT VISIONING 287 7.10 PARKING RESTRICTIONS IN ALLAN ST, BRUNSWICK – REVIEWING THE IMPLEMENTATION OF RESTRICTIONS AFTER IMPLEMENTING THE 9 SEPTEMBER 2020 DECISION TO IMPLEMENT ON WEST SIDE OF STREET ONLY 289 7.11 PONTIAN CLUB HALL HIRE 291 7.12 MORELAND INTEGRATED TRANSPORT STRATEGY - REVIEW 293 7.13 DECLARING CONFLICT OF INTEREST 295 7.14 SOLIDARITY WITH OUR COMMUNITY: FLYING FLAGS OF SIGNIFICANCE 296 7.15 KINGSFORD SMITH ULM RESERVE GLENROY 298 8. NOTICE OF RESCISSION Nil 9. FORESHADOWED ITEMS Nil 10. URGENT BUSINESS Council Meeting 9 December 2020 5 5. PETITION 5.1 CONCERNS RAISED OVER ELECTRONIC PARKING PERMIT SYSTEM MACFARLANE STREET, BRUNSWICK A petition has been received containing 15 signatures requesting Council revert to the previous parking permit system for MacFarlane Street, Brunswick. Officer Recommendation That Council: 1. Receives the petition seeking Council revert to the previous parking permit system for MacFarlane Street, Brunswick. 2. Refers the petition to the Director City Futures for consideration and response. Attachment/s 1⇩ Concerns raised over electronic parking permit system MacFarlane D20/501920 Street Brunswick Council Meeting 9 December 2020 6 6. COUNCIL REPORTS 6.1 HOSKEN RESERVE SYNTHETIC PLAYING FIELD Director Community Development Community Wellbeing Officer Recommendation That Council: 1. Conducts an independent, robust and broad community engagement process in 2021 on a refresh of the Hosken Reserve Master Plan. 2. Receives a report by May 2021 on the outcomes of the Hosken Reserve community engagement with options to determine future action. Executive Summary Hosken Reserve is a park located in Coburg North. It is used by a number of sporting clubs such as Pascoe Vale Soccer Club, The Australian Academy and the Merlynston Tennis Club, and is used by local residents and visitors for active and passive recreation. It is a designated off lead dog park. A redevelopment master plan was completed for Hosken Reserve in 2009, with a site development plan. The 2009 master plan process highlighted 18 key improvements listed including the installation of a synthetic training pitch on the rectangular field, along with pavilion upgrades. A range of additional strategies and studies have been undertaken since 2009 which resulted in a proposed project to install synthetic turf on the northern oval. This project was included in the budget approved by Council for 2020/21. This was part of Council’s overall strategy to support active sport and recreation in the municipality. Council officers have acknowledged that the community engagement for the Hosken Reserve synthetic turf project over many years was not adequate. All stakeholders should be included in Council’s engagement practices and in this case, nearby residents were not adequately consulted. The gaps in engagement were not intentional but they caused understandable frustration and stress to local residents. A March 2020 grant application for State Government funding for the Hosken Reserve project was awarded funds in September 2020. The funding was withdrawn in November 2020 following a review which found consultation and local support was insufficient. The tender process for the procurement of the synthetic pitch has been set aside. Council officers propose that a consultation process take place in February-April 2021, which will involve local residents, the Pascoe Vale Football Club, the Merlynston Tennis Club, the Australian Academy and other relevant stakeholders. This process would review and refresh the 2009 Hosken Reserve master plan to ensure a thorough understanding of the current and future community needs in the precinct. The review would involve an independent, robust and broad community engagement process in line with Council’s draft Community Engagement Policy 2020 It’s proposed that a further report will then be brought to Council in May 2021 that details the outcomes of the community engagement, analysis of options and recommendations on a way forward. Council Meeting 9 December 2020 10 REPORT 1. Policy Context The 2017-2021 Council Plan establishes priorities and sets an agenda for this Council term while keeping sight of long-term future challenges and opportunities.
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