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University of Pikeville Employee Handbook 2017 Table of Contents University of Pikeville Employee Handbook 0 Table of Contents 1 Chapter 1 ­ Employee Policies 8 Chapter 1.1 Description of the University 9 1.1.1 Intent 10 1.1.2 History of the University of Pikeville 11 1.1.3 Mission Statement 13 1.1.4 Goals 14 1.1.5 University Organizational Chart: 15 Chapter 1.2 General Employment Policies and Practices 16 1.2.1 Background Check 17 1.2.2 Breastfeeding & Lactation Support 18 1.2.3 Community Expectations 20 1.2.4 Complaint and Dispute Procedure 22 1.2.5 Conflict of Interest/Commitment Policy 25 1.2.6 Consensual relationships 27 1.2.7 Copyright Policy 29 1.2.8 Disability Accommodation 42 1.2.9 Drug and Alcohol Policy 43 1.2.10 Email and Technology Policy 44 1.2.11 Employment At Will Policy 46 1.2.12 Equal Employment Opportunity (EEO) Statement 47 1.2.13 FERPA Policy 48 1.2.14 Fire Emergency Procedure 50 1.2.15 Firearms and Weapons Policy 53 1.2.16 Gifts to the University 54 1.2.17 Harassment Policy 55 1.2.18 HIPAA Policy 56 1.2.19 Intellectual Property Rights Policy 57 1.2.20 Intimidation and Bullying 63 1.2.21 Non­Retaliation Policy 64 Approved by the UPIKE Board of Trustees on 02 September 2017 1 1.2.22 Notice of Non­Discrimination 65 1.2.23 Off­Campus Conduct 66 1.2.24 Personnel Data Changes 67 1.2.25 Personnel Files and Access 68 1.2.26 Procedure for Establishing New and Revising Current Policies 69 1.2.27 Public Relations 70 1.2.28 Safety Policy 71 1.2.29 Security Policy 72 1.2.30 Sexual Assault Prevention 73 1.2.31 Strategic Planning Cycle, Process, and Plan 74 1.2.32 Tobacco­Free Campus Policy 75 1.2.33 Travel Expense Guidelines 76 1.2.34 Use of University Equipment 79 1.2.35 Use of University Facilities 80 1.2.36 Whistleblower Policy 82 Chapter 1.3 Working at the University of Pikeville 83 1.3.1 Breaks 84 1.3.2 Emergency Closure 85 1.3.3 Employee Discipline Procedure 86 1.3.4 Employment of Minors 90 1.3.5 General Employment Practices 91 1.3.6 Inclement Weather Policy 92 1.3.8 Nepotism Policy 93 1.3.9 Parking Regulations 94 1.3.10 Pay Dates 97 1.3.11 Performance Appraisal 98 1.3.12 Personnel Records 99 1.3.13 Position Descriptions 100 1.3.14 Proper Attire 101 1.3.15 Work Hours 102 Chapter 1.4 Time Away from Work 103 1.4.1 Annual Leave 104 1.4.2 Benefits While on Leave 105 1.4.3 Bereavement Leave 106 1.4.4 Emergency Responder Service 107 1.4.5 Family and Medical Leave Act (FMLA) Policy 108 1.4.6 Holidays 115 1.4.7 Jury Duty 116 Approved by the UPIKE Board of Trustees on 02 September 2017 2 1.4.8 Military Service 117 1.4.9 Personal Leave 118 1.4.10 Sick Leave 119 1.4.11 Voting 119 Chapter 1.5 Leaving Employment 121 1.5.1 Checkout Procedures Upon Departure 122 1.5.2 Involuntary Termination 123 1.5.3 Resignation of Employment 124 Chapter 1.6 Pay and Benefits 125 1.6.1 Benefits & Eligibility 126 1.6.2 Bookstore Discount 131 1.6.3 Employee Pay 132 1.6.4 Employment Classification 133 1.6.5 Library Services 134 1.6.6 Overtime Pay 135 1.6.7 Retirement Plan 136 1.6.8 Salary Increases 138 1.6.9 Tuition Waivers 139 1.6.10 University Events 142 Chapter 2 ­ The University Faculty 143 Chapter 2.1 Academic Policies and Procedures 144 2.1.1 Class Meetings and Attendance 145 2.1.2 Posthumous Degree Guidelines 146 2.1.3 Professional and Ethical Responsibilities 148 2.1.4 Social Relationships with Students 150 2.1.5 Students with Disabilities 151 2.1.6 Substantive Change Policy and Procedure 153 Chapter 2.2 Faculty Development 164 2.2.1 Faculty Campus Wide Fall Workshop 165 2.2.2 Faculty Development Plan 166 2.2.3 Sabbatical Leave 167 2.2.4 Tuition Remission and Tuition Exchange Benefits 170 Chapter 2.3 Faculty Personnel and Procedures 174 2.3.1 Academic Freedom 175 2.3.2 Academic Responsibility 176 2.3.3 Annual Review Policy 178 Approved by the UPIKE Board of Trustees on 02 September 2017 3 2.3.4 Attendance, Illness and Vacation 179 2.3.5 Compensation and Benefits 180 2.3.6 Disciplinary Process for Faculty Members 181 2.3.7 Faculty Emeritus 184 2.3.8 Faculty Responsibilities ­ 185 2.3.9 Financial Retrenchment 187 2.3.10 Grievance Process 189 2.3.11 Hiring Policy and Process ­ Adjunct Faculty 192 2.3.12 Policy on Outside Employment 193 2.3.14 Rights and Responsibilities of Adjunct Faculty Members 195 2.3.15 Scholarly and Scientific Integrity 196 2.3.16 Social Media and Academic Freedom 198 2.3.17 Termination of a Faculty Contract 199 Chapter 2.4 Faculty Governance and Organization 201 2.4.1 The Administration as a Body 202 2.4.2 The Deans: 203 2.4.3 Faculty as a Body 205 2.4.4 Role of the Administration 206 2.4.5 Role of the Faculty 207 2.4.6 University, College, School, Division 208 2.4.7 Institutional Review Board (IRB) 210 2.4.8 Rank and Promotion Committee (RPC) 212 2.4.9 Faculty Policy Committee (FPC) 214 Chapter 3 ­ The Undergraduate/Graduate Faculty (Not KYCOM or KYCO) 215 Chapter 3.1 Faculty Workload and Responsibilities 216 3.1.1 Academic Advising 217 3.1.2 Course and Grade Rosters 218 3.1.3 Course Prerequisites and Co­requisites 219 3.1.4 Curriculum Development and Proposals 220 3.1.5 Division Chairs 222 3.1.6 Evaluation of Administrators 224 3.1.7 Excellence in Teaching Award 228 3.1.8 Faculty Calendar 230 3.1.9 Faculty Development Workshops 231 3.1.10 Final Examinations 232 3.1.11 Grading Practices and Standards 233 3.1.12 New Faculty Orientation 236 Approved by the UPIKE Board of Trustees on 02 September 2017 4 3.1.13 Opportunities for Faculty­Student Interactions 237 3.1.14 Professional Faculty Development Fund 238 3.1.15 Innovation in Teaching and Learning Grant 239 3.1.16 Reporting of Student Absences 240 3.1.17 Student Attendance and Excused Absences 241 3.1.18 Syllabi and Course Expectations 242 3.1.19 Undergraduate and Graduate Programs and Structure 244 3.1.20 Weekly Class Schedule 247 Chapter 3.2 Organization and Function of the Faculty 248 3.2.1 Governance for the Undergraduate and Graduate College 249 3.2.2 Faculty Chair 250 3.2.3 Purpose of Faculty Meetings 251 3.2.4 Faculty Service on College Committees 253 3.2.5 Faculty Executive Committee 254 3.2.6 University Wide Committees: 256 3.2.7 Curriculum Committee 257 3.2.8 General Education Committee 258 3.2.9 Experiential Learning Committee 259 3.2.10 Ad­Hoc Committees 260 3.2.11 Programmatic Committees and Councils 261 Chapter 3.3 Personnel Policies 262 3.3.1 Faculty Contracts 263 3.3.2 Policy Governing Termination of a Faculty Contract 265 3.3.3 Procedure for Renewing One­Year Contracts 267 3.3.4 Rank and Promotion 269 3.3.5 Three­Year Review 270 3.3.6 Three­Year Rolling Substantive Review Policy 271 3.3.7 Types of Faculty Contracts 273 3.3.8 Adjunct Faculty 274 3.3.9 Types of Undergraduate Faculty Defined 275 Chapter 4 ­ The Kentucky College of Osteopathic Medicine 277 4.1 General Overview 278 4.1.1 College of Osteopathic Medicine's Mission Statement 278 4.1.2 College of Osteopathic Medicine's Goals & Objectives 279 4.1.3 Ethical Standards 281 4.1.4 Diversity Statement 282 4.2 Organizational Structure 283 Approved by the UPIKE Board of Trustees on 02 September 2017 5 4.3 KYCOM Faculty 284 4.3.1 Membership 285 4.3.2 Functions 286 4.3.2 Academic Structure 287 4.3.3 Faculty Congress 288 4.3.4 Faculty Committees 290 4.4 Responsibilities and Relationships 296 4.4.1 Academic Standards and Procedures 297 4.4.2 Faculty Evaluation 298 4.4.3 Faculty Evaluation of Administrators 299 4.4.4 Faculty Responsibilities 300 4.5 Personnel Policies specific to the KYCOM Faculty 302 4.5.1 Faculty Recruitment and Appointment 303 4.5.2 Faculty Promotion in Rank 306 4.5.3 Personnel Documents and Records 308 4.5.4 Leave of Absence 309 4.6 Ethical Standards Established by the AOA 310 Chapter 5 ­ The Kentucky College of Optometry 313 5.1 Mission of the Kentucky College of Optometry 314 5.2 Functions, Faculty Membership, and Governance 315 5.2.1 Functions of the Faculty 315 5.2.2 Dean of the KYCO 315 5.2.3 Faculty Administrators of the KYCO 315 5.2.4 Faculty Leadership Council 316 5.2.5 Faculty Voting Privileges and Assembly Meetings 316 5.2.6 Amendments to the KYCO Chapter of the Faculty Handbook 317 5.3 Organizational Units 318 5.3.1 Academic Departments 318 5.3.2 Membership on Faculty Standing Committees 319 5.4 Standing Committees 323 5.4.1 Academic Standards Committee 323 5.4.2 Admissions Committee 323 5.4.3 Educational Policy and Curriculum Committee 324 5.2.4 UPIKE Rank and Promotion Committee 325 5.2.5 Ad Hoc Committees 326 Approved by the UPIKE Board of Trustees on 02 September 2017 6 5.5 Academic Appointments 327 5.5.1 Faculty Appointments 327 5.5.2 Academic Rank and Promotion 327 5.5.3 Standards for Annual Evaluation and Merit Determination 330 5.6 Faculty Development 332 5.6.1 Faculty Continuing Education 332 5.7 Vacation, Sick and Faculty Development Leave 334 5.8 Policy for Approval of New Programs and Curricular Changes 336 5.9 Faculty Recruitment 338 5.9.1 Faculty Recruitment 338 5.9.2 Interviews and Selection of New Faculty Members 338 5.10 Travel Protocols 340 Approved by the UPIKE Board of Trustees on 02 September 2017 7 Chapter 1 ­ Employee Policies Approved by the UPIKE Board of Trustees on 02 September 2017 8 Chapter 1.1 Description of the University Approved by the UPIKE Board of Trustees on 02 September 2017 9 1.1.1 Intent This handbook is intended to outline the University’s policies, procedures, employment and pay practices, and employee benefits.

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