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Regular Meeting March 26, 2019

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Regular Meeting March 26, 2019 REGULAR MEETING MARCH 26, 2019 January-2019 February-2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 2019 CALENDAR 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 March-2019 April-2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 May-2019 June-2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July-2019 August-2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 September-2019 October-2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 December-2019 November-2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Holidays Meetings Conferences Regular Meeting Agenda Florida Keys Mosquito Control District Marathon Office 503 107TH Street, Marathon, FL March 26, 2019 2:30 pm (Immediately Follow) 1. Call to Order 2. Roll Call 3. Community Input: Community Input shall be heard prior to each specified agenda item. The Board adheres to, and conducts each meeting in accordance with Robert’s Rules of Order. Presentations to the Board are limited to three (3) minutes for each individual speaker and five (5) minutes for the representative of a designated group. Transfer of time between individuals and/or groups is not permitted. Letters submitted to any Commissioner, the Executive Director, Executive Assistant, or any other District employee during a Board meeting will be placed into the record but will not additionally be read into the record at the meeting. The Board welcomes public input but also must maintain order. Thus, community input is not a time for open dialogue between the Board and the speaker. Speakers should direct their comments to the Board and not to the District Staff or any other audience members. Speakers should not expect Commissioners or staff to answer or respond to questions during community input. If appropriate, the Board may request the issue be added as a discussion item at a future District Board Meeting. Any person who wishes to be heard shall complete and provide the supplied community input card or inform the Clerk/Executive Assistant to the Board, specifying the agenda item on which he or she wishes to be heard. Once public input begins on an agenda item, there will be no further speaker cards or speakers allowed on that specific agenda item or subject. 4. Approval of Agenda 5. Consent Agenda All items listed as Consent Agenda items are considered routine and non-controversial by the FKMCD Board and will be approved by a single motion. There will be no separate discussion of these items. Prior to this meeting, Board Members have had the opportunity to review each of these items and may request that any item be moved to an Action Item for individual consideration. a.) Minutes of the February 19, 2019 Audit Committee Meeting, UAV Workshop and Regular Meeting. Pages 6 - 9 b.) Financial Reports Pages 11 - 20 i.) Budget Analysis ii.) District Finances iii.) Cash Disbursements through February 2019. 6. Attorney’s Report 3 7. Director’s Report Pages 22 - 31 8. Items for Board Discussion: 9. Items for Board Review and Action: a.) RFP 2019-01 Mosquito Control Adulticides (Holden) Pages 33 - 35 b.) Emergency Purchase of Helicopter Parts (Leal) Pages 37 - 46 c.) Enterprise Fleet Contract (Leal) Pages 48 - 128 10. Good of the Order 11. Meeting Adjourned 4 Item 5a Approval of Minutes 5 Audit Committee Meeting Minutes Florida Keys Mosquito Control District Marathon Office 503 107th Street Marathon, FL 33050 February 19, 2019 1:00 pm The Board of Commissioners of the Florida Keys Mosquito Control District held an Audit Committee Meeting on February 19, 2019. Present Were: Jill Cranney-Gage, Chairman; Phillip Goodman, Commissioner; Brandon Pinder, Commissioner; Tom McDonald, Commissioner; Dr. Stan Zuba, Commissioner; Andrea Leal, Executive Director; Dirk Smits, Board Attorney. Employees Present Were: Bruce Holden, Finance Director; Joshua Kogut, Director of Aerial Operations; Beth Ranson, PEIO; Chrissy Bloxom, Executive Assistant; Mikki Coss, Operations Director; Josh Clemente, IT . Invited Guests Present: Jim Hill, Oropeza & Parks, on the phone Community Input: None Approval of Agenda: A motion was made by Commissioner McDonald, seconded by Commissioner Pinder and passed unanimously to approve the agenda. Items for Board Discussion: 6a.) Update on the 2018 Audit Process – Jim Hill, Oropeza & Parks, addressed the Committee and gave an update on the audit process. Mr. Hill stated that he was waiting on the GASB and OPEB information to update the footnotes on the financial payments. Mr. Hill mentioned that the state requires this process to be complete in nine (9) months. Bruce Holden expects the Actuarial Report to be complete within a month. Chairman Cranney-Gage requested Mr. Holden to send an email to the Board letting them know when he receives that report. She suggested to have another meeting next month to stay on track. Mr. Hill mentioned that he is satisfied with the progress to this point. Good of the Order: NONE There being no further business to come before the Committee, A motion was made by Commissioner Pinder, seconded by Commissioner Zuba and passed unanimously to adjourn the meeting. Respectfully submitted, _______________________________ Andrea Leal Executive Director Board of Commissioners Florida Keys Mosquito Control District _______________________________ Jill Cranney-Gage, Chairman ____________________________ Brandon Pinder, Secretary-Treasurer For additional information please refer to www.keysmosquito.org. 6 UAV Workshop Minutes Florida Keys Mosquito Control District Marathon Office 503 107th Street Marathon, FL 33050 February 19, 2019 1:30 am (approximate) The Board of Commissioners of the Florida Keys Mosquito Control District held a UAV Workshop on February 19, 2019 at the FKMCD Marathon office. Present Were: Phillip Goodman, Chairman; Dr. Stan Zuba, Vice-Chairs, Brandon Pinder, Secretary/Treasurer; Tom McDonald, Commissioner; Jill Cranney-Gage, Commissioner; Andrea Leal, Executive Director; Dirk Smits, Board Attorney. Employees Present Were: Mikki Coss, Director of Operations; Joshua Kogut, Director of Aerial Operations; Bruce Holden, Finance Director; Chrissy Bloxom, Executive Assistant; Michael Behrend, Insurance and Human Resource Coordinator; Josh Clemente, Network IT Coordinator. Bruce Stevens, Invited Guests Present: None Approval of Agenda: Hearing no amendments to the agenda, the agenda was approved. Chairman Goodman announces that this workshop has been called to discuss the FKMC District Unmanned Aerial Vehicle program. Discussion: Director Leal recommended that, Bruce Stevens, present the Board members with the same presentation he presented at the FMCA Fly-In concerning the Unmanned Aerial Vehicle program. Mr. Stevens began with the back ground information as to the start of the program. Mr. Stevens talked about the initial testing with the DJI Phantom Vision 2 and how it was utilized in the field. The UAV program started as a flying camera, however, the use of UAV’s has grown. In 2015, the FAA required you to acquire a private pilot certificate. This would require (2) two individuals; one pilot and one physical observer, to operate the UAV. Flying time is only in the daylight hours at 400ft altitude. The DJI S1000 can deploy 10lbs of pellets covering an acre of land. The FAA requires a COA and an authorized pilot in possession of an aerial applicators license to deploy product. Mr. Stevens explained further how the UAV’s are now operating and their usefulness to the FKMCD. Joshua Kogut, Director of Aerial Operations, also gave details of the UAV program. Mr. Stevens finished with an actual demonstration of the DJI S1000. There being no further business to come before the Board the meeting was adjourned.
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