Washington State Library-Archives Building

PROJECT NO. 2016-175 WASHINGTON STATE LIBRARY-ARCHIVES BUILDING

PREDESIGN REPORT

In fullfillment of requirements of the 2015 Capital Budget (Section 1002 - 2EHB 1115) and RCW 43.82.10(6)

AUGUST 2016

Legislative Building PO Box 40220 Olympia, WA 98504-0220 Tel 360.902.4151 Fax 360.586.5629 www.sos.wa.gov

August 1, 2016

The Honorable Members of the Washington State House of Representatives and Senate 416 Sid Snyder Ave SW Olympia, WA 98501

Dear Legislators:

It is my honor to present you with the Washington State Library-Archives Building predesign. This report is based on the 2015 Capital Budget directive for a new facility to replace the current Washington State Library facility and to provide for needed archives storage. After a comprehensive review of several sites, the location I am recommending in Tumwater meets the intent of RCW 43.82.10(6) which “encourages the colocation and consolidation of state services into single or adjacent facilities…”

The Library-Archives building will bring together the unique collections of the State Library and State Archives along with other divisions of my office currently dispersed across seven locations in Thurston County. Consolidation of these services in a LEED® designed state-of-the-art facility will:

• restore the preservation of our state’s historical documents to modern archival standards; • provide flexibility to adapt our storage needs as agencies progress with electronic records storage; • result in a more energy efficient facility; and • significantly improves public access to historical documents, records and government publications managed by my office.

This report incorporates previous predesign work for the former Heritage Center and includes a site recommendation, program consolidation plan, cost estimates and bond capacity to build and operate the new Library-Archives facility.

Your support for this project, including the design and engineering phase, is critical in order to have the facility built and operating by the 130th anniversary of statehood in mid-2020.

Thank you for your consideration.

Kim Wyman Secretary of State [d] Washington State Archives & Library Predesign Acknowledgements

PREDESIGN PROJECT OVERSIGHT Mark Neary, Assistant Secretary of State Patrick McDonald, Facility Manager and SOS RFQ Manager Debra Delzell, DES RFQ Manager

ADVISORY GROUP

OFFICE OF THE SECRETARY OF STATE Kim Wyman, Secretary of State Greg Lane, Deputy Secretary of State Steve Excell, Washington State Archivist Terry Badger, Deputy Archivist Ben Helle, Archivist, SW Region Cindy Aden, State Librarian Sean Lanksbury, PNW and Special Collections Librarian Tsering Cornell, Director of Corporations Dan Speigle, Assistant Director of Corporations Lori Augino, Director of Elections Allyson Ruppenthal, Assistant Director of Elections Diana Townsend, Director of Operations Stephanie Horn, Special Programs Director

DEPARTMENT OF ENTERPRISE SERVICES William Frare, Assistant Director, E&AS Janet Knoblach, Assistant Program Manager

CONSULTANTS SRG Partnership, Lead Consultants and Architects Magnuson Klemencic Associates, Structural Engineers WSP Parsons Brinckerhoff, Mechanical/Electrical Engineers AHBL, Civil Engineers Site Workshop, Landscape Architect Rider Levett Bucknall, Cost Estimator Washington State Archives & Library Predesign Table of Contents

1.0 Executive Summary �� 1 1.1 Study Purpose �� 1 1.2 Proviso Language �� 1 1.3 Project Financing Consideration �� 3 1.4 Background �� 5 1.5 Recommendation �� 6

2.0 Project Analysis �� 9 2.1 Operational Needs �� 9 2.1.1 Governor’s Results Washington ��10 2.1.2 The State Archives ��10 2.1.3 The State Library ��11 2.1.4 Corporations and Charities Division ��12 2.1.5 Elections Division ��12 2.1.6 Special Programs & Agency Administration Support ��12 2.2 Site Selection Alternatives & Recommendation ��13 2.2.1 Exploring Alternatives ��13 2.2.2 Ownership vs. Leasing ��14 2.2.3 Effects of No Action ��15 2.2.4 Selecting Alternative ��15 2.2.5 Scope & Project Description of Preferred Alternative ��16 2.2.6 Issues Identification ��16 2.2.7 Prior Planning & History ��16 2.2.8 Stakeholders ��17 2.2.9 Project Description ��17 2.2.10 Implementation Approach ��18 2.2.11 Project Management ��19 2.2.11.1 Management Organization ��19 2.2.11.2 Methods of Delivery ��20 2.2.11.3 Schedule ��23

3.0 Program Analysis ��27 3.1 Assumptions ��27 3.2 Existing Facilities Inventory ��27 3.3 Space Needs Assessment ��28 3.4 Space Requirements ��28 3.5 Future Space Requirements ��39 3.6 Codes & Regulations ��39 3.6.1 Zoning Analysis ��39 3.6.2 Building Codes & Design Criteria ��39 3.6.3 Comprehensive Plans ��40

[i] 4.0 Site Analysis ��43 4.1 Evaluating Potential Sites ��43 4.1.1 Tumwater Site ��43 4.1.2 Lacey/DOE Site ��44 4.1.3 GA Building Site ��48 4.2 Minimizing Costly Mitigation Requirements ��48 4.2.1 Tumwater Site ��48 4.2.2 Lacey/DOE Site ��48 4.2.3 GA Building Site ��49 4.3 Site Comparisons ��50 4.4 Preferred Site ��51

5.0 Project Budget Analysis ��55 5.1 Major Assumptions ��55 5.1.1 Description of Existing Programs and Facilities ��58 5.1.2 Alternatives and Consequences of Not Proceeding With Preferred Alternative ��60 5.2 Related Budget To Scope Of Work ��60 5.3 Effective Utilization Of Space ��60 5.4 Cost Planning Vs. Cost Estimating ��61 5.5 Funding Sources and Methods ��61

6.0 Master Plan & Policy Coordination ��65 6.1 Input from City of Tumwater, Port of Olympia, and Thurston County ��65 6.2 Secretary of State Master Plan ��65 6.3 Other Significant State Requirements ��66 6.3.1 High-Performance Building Standards ��66 6.3.2 Plan to Gain LEED® Status ��67 6.3.3 State Growth Management Act Compliance ��68 6.3.4 Conform to State Policy on Indoor Air Quality ��68 6.3.5 State Clean Air Act of 1991 ��68

7.0 Facility Operations & Maintenance Requirements ��73 7.1 Actual Added Staffing and Operating Costs ��73 7.2 Facility and Service Rates ��73 7.3 Inflation Assumptions ��73 7.4 Operating Budget Impacts ��73 7.4.1 Life Cycle Cost Model 2016 ��74

8.0 Project Drawings, Diagrams & Narratives ��93 8.1 Site Plans, Building Plans, Building Volumes ��93 8.2 Civil Narrative ��97 8.3 Landscape Narrative ��99 8.4 Structural Narrative �� 101 8.5 Architectural Narrative �� 102 8.6 Mechanical, Electrical, & Plumbing Narrative �� 103

[ii] Washington State Archives & Library Predesign 9.0 Legislative Mandates �� 137 9.1 Programming Space �� 137 9.2 Financing of Construction and Operations �� 137 9.3 Electronic Storage Efficiency Program �� 137 9.4 Site Selection Alternatives �� 137 9.5 High-Performance Measures �� 137 9.6 OFM Site Use and Collocation of Agency Operations �� 137

10.0 Appendix �� 143 10.1 Predesign Checklist �� 143 10.2 Enabling Legislation �� 146 10.3 Agency Compliance with Greenhouse Gases and Emissions Limits �� 147 10.4 Letters From DAHP Regarding The Impact Of Potential Sites On Cultural Resources �� 148 10.5 C-100 Back-up Information �� 150 10.6 Consultant Cost Estimate - Tumwater Site �� 159 10.7 Secretary of State 10-Year Capital Plan, 2017-2027 �� 175 10.7.1 Agency Strategic Plan �� 175 10.7.2 Organizational Structure �� 176 10.7.3 Current Facilities and Their Condition �� 176 10.7.4 Changes from Previous Capital Plans �� 183 10.7.5 Results Washington �� 183 10.7.6 Deferred Maintenance Backlog Reduction Plan �� 183 10.8 Project Diagrams, Drawings & Narratives - Lacey Site �� 185 10.8.1 Site Plans, Building Plans, Building Volumes �� 185 10.8.2 Civil Narrative �� 191 10.8.3 Landscape Narrative �� 193 10.8.4 Structural Narrative �� 195 10.8.5 Architectural Narrative �� 195 10.8.6 Mechanical, Electrical & Plumbing Narrative �� 196 10.8.7 Zoning Analysis �� 227 10.8.8 Cost Estimate - Lacey Site �� 231 10.8.9 LEED Scorecard - LACEY Site �� 245 10.8.10 Life Cycle Cost Model �� 247 10.9 Project Diagrams, Drawings & Narratives - GA Site �� 251 10.9.1 Site Plans, Building Plans, Building Volumes �� 251 10.9.2 Civil Narrative �� 257 10.9.3 Landscape Narrative �� 259 10.9.4 Structural Narrative �� 261 10.9.5 Architectural Narrative �� 262 10.9.6 Mechanical, Electrical, and Plumbing Narrative �� 263 10.9.7 Zoning Analysis �� 295 10.9.8 Cost Estimate - GA Site �� 299 10.9.9 LEED Scorecard �� 313 10.9.10 Life Cycle Cost Model �� 315 10.10 DES Cost Estimate for Relocation of Print Services �� 318

11.0 References �� 323

[iii] [iv] Washington State Archives & Library Predesign 1 Executive Summary THIS PAGE INTENTIONALLY LEFT BLANK.

[vi] Washington State Archives & Library Predesign 1.0 Executive Summary

1.1 Study Purpose ation, project funding, records maintenance efficiencies, The Secretary of State’s Office, working with SRG and recommendations necessary to reach LEED® certifica- Partnership, the Department of Enterprise Services, and tion of Silver or higher. the Office of Financial Management, has undertaken this predesign study to begin the process of constructing a new library and additional archives space. This study, while reflecting previous predesigns for the Washington State 1.2 Proviso Language Heritage Center project, is a departure from those studies The budget proviso in 2EHB 1115 authorizing this in both overall plan and siting of the proposed facility. While predesign provided for a facility that would encompass previous predesigns focused on a capitol campus-based “necessary program space for the state library currently Library-Archives-Museum facility as well as an Executive located in Tumwater, and additional archive space.” The Office Building for the Washington State Insurance provision provided for analyzing the General Administration Commissioner and State Treasurer, this predesign focuses Building site among sites considered and that a perfor- on only replacing the Washington State Library and mance based method of construction is to be utilized. Archives and bringing together elements of the Secretary of State’s office that are currently in seven facilities. This While the GA site was thoroughly vetted, not only in this predesign is also a departure from previous studies in predesign, but also in three previous predesigns, it came its recommendation of a site next to the State Records up second to a proposed site in Tumwater namely due to Center in Tumwater, Washington, rather than the General the inability to consolidate storage of all archives, records, Administration (GA) Building. Tumwater offers advantages and library publications and the high cost of constructing over the GA site including lower development costs, a a building on the Capitol Campus. A site in Lacey on state potential for future growth and none of the issues that had property next to the Department of Ecology was considered become obstacles to constructing the proposed facility on and ranked third behind the Tumwater and GA properties. the capitol campus.

The proviso recommended design-build and design- It is also the goal of the Secretary of State’s office to meet build-operate-maintain among two of many potential the co-location and consolidation requirements of RCW performance based methods. Because of the nature of 43.82.10(6)1. Included in this predesign are the best efforts the facility storing rare historic documents into perpetuity, of those involved to collocating services, enhance public design-build-operate-maintain was ruled out. Storing and accountability, preserve Washington’s heritage, and provide maintaining historic documents, records, and publications a facility to accommodate future growth and technologi- is a core responsibility of the state that requires specialized cal changes while being environmentally responsive and facilities that are necessary into the foreseeable future. responsible. Once the subject was thoroughly vetted with experts in the field of Design-Build and General Contractor/Construction This predesign also fulfills the requirements set forth in the Manager (GC/CM) it was decided that the Tumwater site 2015 capital budget by including program needs, site evalu- was best served using the GC/CM model as outline in RCW 39.10.340, and the GA and Lacey facilities could utilize the Design-Build model. 1 RCW 43.82.10(6) It is the policy of the state to encourage the collocation and consolidation of state services into single or The greatest challenge came with attempting to meet adjacent facilities, whenever appropriate, to improve public service the proviso language for the State Library and only part of delivery, minimize duplication of facilities, increase efficiency of the archives collection. As is noted in several instances in operations, and promote sound growth management planning.

Executive Summary [1] this report, the state archives facility has been at capacity facility. It became immediately clear that a facility solely since 2005 with over 20% of its rare and valuable collection based on the proviso language was financially unsustain- sitting in regional archives and temporary warehouses. The able and still left the current inadequate archives building in archives facility itself, built in 1961, is woefully inadequate place. Every other element of the proviso was incorporated without a functioning fire suppression system, static shelv- into this predesign report, including consideration of the GA ing, 8’ ceilings, and leaking walls. Sewer and water pipes site, consolidation of other offices and agencies on the GA crisscross the ceiling above some of the rarest elements site by OFM, and delivery method. In order to move forward in the collection in contravention of all modern archival with a sustainable and supportable predesign report RCW rules and regulations. The fact the building is underground 43.82.10(6) directing state agencies to co-locate services creates its own sets of challenges, namely the high cost of and operations was followed. While the proviso provided maintaining the HAVC system, a nonexistent fire suppres- the foundation for this document, the statutory language sion system, and inability to expand a building already well provided the basis by which the predesign was completed. beyond its lifecycle. Current rent costs associated with the Library and Library The cost of a facility that only contains the library and part annex is approximately $1 million dollars per year. Archives of the archives storage is well beyond the means of both would need to retain their current facilities eliminating any organizations to pay for in addition to current Archives facili- rent savings to dedicate towards the COP funding. The ties. Separating the Archives collection requires additional Proviso only solution that contains the Library and addi- staff to maintain the collection and makes it difficult to tional archival space could sustain approximately $13-$15 serve the public accessing the archives. Consolidating the million in COP proceeds to go towards construction and the storage of archives, records and publications gives us the remaining $35-$36 million would need alternative funding opportunity to plan for the efficient use of storage areas sources. Either GO Debt proceeds or an additional revenue into the future. As state agencies move towards digitization source of $2.5 million to cover annual debt service pay- of records the need for records storage areas will dimin- ments. The cost of maintaining the archives is reimbursed ish giving us the opportunity to expand archival storage through the Central Services Billing model (charged to other as an alternative to creating 40 years of archival storage state agencies approximately 40% coming from the General space now. Separate facilities would require additional Fund). secured storage space up-front with limited opportunities to expand or take advantage of changing storage needs. The Predesign Project Oversight group analyzed the legislative provisions. The consultant, SRG, and the Secretary of State’s office provided detailed information on the cost, square feet, and programming information on the proposed

PROVISIO ONLY

Site Cost Monthly Debt DES Assessed Total Monthly Payment from Monthly Debt Legislative GO Payments charges Payment Library/Archives Funding Needed to Balance Payments

Tumwater $48,199,134.00 $285,514.00 $85,654.20 $371,168.20 $98,161.00 $273,007.20 $35,549,134.00

Lacey $62,223,880.00 $367,301.00 $110,190.30 $477,491.30 $98,161.00 $379,330.30 $49,573,880.00

GA Site $65,855,362.00 $388,737.00 $116,621.10 $505,358.10 $98,161.00 $407,197.10 $53,205,362.00

The proviso cost is based on analysis by SRG and Rider Levett Bucknall consultants. Monthly debt payments are based on a 20-year COP with a 3.08% interest rate as forecasted by OFM. The DES assessed charges are based on a 30% mark-up for service and capital facilities charges added to other DES-SOS leases. Monthly payments from OSOS include the rent for the current library facility and off-site storage for the Archives and Library.

[2] Washington State Archives & Library Predesign CURRENT OFFICE AND STORAGE USAGE

Space Programming Gross Square Feet Remarks

Washington State Archives 47,900 State Facility

Washington State Library 40,000 PVT Owned

Washington State Elections 10,667 PVT Owned

Special Programs – Admin/Fiscal/HR 9,904 PVT Owned

Federal Publications Storage 6,382 State Facility

Corporation and Charities Division 17,000 State Facility

Records Center Annex 25,000 PVT Owned

Total 156,853

FUTURE OFFICE AND STORAGE USAGE

Space Programming Gross Square Feet Remarks

Conference Rooms 7,116 Total NSF + Non-NSF (31% of GSF) = GSF

Offices 42,904 Total NSF + Non-NSF (31% of GSF) = GSF

Public Areas 11,400 Total NSF + Non-NSF (31% of GSF) = GSF

Secured Storage + Records Center Storage Addition 96,185 Total NSF + Non-NSF (31% of GSF) = GSF

Staff Areas 2,615 Total NSF + Non-NSF (31% of GSF) = GSF

Work Areas 7,480 Total NSF + Non-NSF (31% of GSF) = GSF

Infrastructure 4,647 Total NSF + Non-NSF (31% of GSF) = GSF

Total for Tumwater Site 172,347

1.3 Project Financing Consideration Currently, divisions within the Office of the Secretary of State are located in separate leased facilities throughout The 2015 Legislature authorized the Secretary of State Olympia and Tumwater. The predesign plan for consoli- to undertake a predesign which includes site selection dating all of these facilities into a new Library/Archives and extensive program analysis. The Secretary of State Building creates an opportunity for the Office to repurpose has directed an effort to collocate seven facilities in the payments that are currently paid towards rent to fund a Thurston County into one building, in accordance with Certificate of Participation. This consolidation effort would RCW 43.82.10(6). The tenants would be the State Library, combine 7 separate rented facilities costing $2,885,112 in State Archives, Corporations and Charities Division, annual rent payments into one facilities financed in part Elections Division, Operations Division, Special Programs, through the use of a Certificate of Participation (COP) and and the State Record Center. Each program currently pays General Obligation (GO) debt issued by the State Treasurer. rent for the facilities currently occupied. The digital archives facility in Cheney Washington was funded through a COP with a dedicated revenue source attached to the recording fees on documents filed at the County Auditors’ Office. The Digital Archives debt is paid off in FY 2018 and the proceeds from these recording fees is an additional resource the Office will use to fund the COP on the new Library Archives Building.

Executive Summary [3] Exhibit A provides the details of the facilities referenced An important element of the financing strategy for the new above. Library-Archives facility is for the Secretary of State’s office to own the whole facility, including the State Record Center. Exhibit B documents the current lease agreements within This is already being done with four regional archives in each division less any debt service currently owed on exist- Cheney, Ellensburg, Bellevue, and Bellingham, and the ing COP’s. Revenue associated with RCW 36.22.175(3) that Talking Book and Braille Library in Seattle. will be available after the Cheney Digital Archives COP is satisfied in 2018. An estimated increase of .0025% per year is included within this calculation. The total amounts listed on this financing plan are less the $5 million funded through private and/or grant proceeds.

The Total Available resources to finance a COP in 2020 is $3,147,429 per year. This amount increases to $3,686,392 in 2024 after existing COP’s are satisfied and those resources can be redirected to the Library/Archives building.

With a supplement of GO debt ranging from $20-$24 million and private and/or grant proceeds of $5 million this project can be financed within existing resources. Debt schedules based on both of these assumptions are included in Exhibit B. The debt schedules were based on a 20 year instrument with a face value of 3.5%.

EXHIBIT A - FACILITY DETAIL

SPACE STATE FACILITY ADDRESS CITY SQUARE LEASE LEASE END CURRENT YEARLY COST TYPE OWNED NAME FEET START DATE MONTHLY OR DATE BASE LEASED LEASE COST

Offices Leased Elections 520 Union Ave SE Olympia 10,668 7/1/2015 6/30/2020 $19,465.45 $233,585.40 (520) Building

Archives Leased Archives 1129 Washington Olympia 47,900 7/1/2015 6/30/2020 $45,448.33 $545,379.96 Building St SE

Offices Owned Dolliver 801 S Capitol Way Olympia 17,000 9/20/2000 6/30/2021 $29,750.00 $357,000.00 Building

Offices Leased Library 6880 Capitol Blvd SE Tumwater 49,904 1/1/2012 12/31/2016 $82,747.07 $992,964.84 Building

Lt Storage Leased Record River Drive Tumwater 25,000 8/1/2015 8/1/2020 $11,750.00 $141,000.00 Center Annex

Lt Storage Leased Library 7510 New Market St Tumwater 6,500 1/1/2012 7/30/2015 $3,664.33 $43,971.96 Annex Fed Docs

Lt Storage Leased Records 7590 New Market St Tumwater 47,200 7/1/2013 6/30/2015 $47,600.83 $571,209.96 Center

Total 204,172 $240,426.01 $2,885,112.12

[4] Washington State Archives & Library Predesign EXHIBIT B - DEBT PAYMENT PLAN

Year Annual Rent / Funding Source Revenue GO Shortfall GO Shortfall $20,000,000 (Excess) $24,000,000 (Excess)

Elections Corporations Library Records Archives 36.22.175(3) Total COP COP 001 407 14E 441/006 441/006 441/006 Available $53,795,000 $49,795,000

2018 $233,858 $102,000 $1,036,937 $458,926 $543,380 $2,375,101

2019 $233,858 $102,000 $1,036,937 $458,926 $543,380 $791,339 $3,166,440

2020 $233,858 $102,000 $1,036,937 $458,926 $543,380 $793,317 $3,168,418 $3,785,074 $616,656 $3,503,630 $335,211

2021 $240,874 $102,000 $1,036,937 $458,926 $543,380 $795,301 $3,177,417 $3,785,074 $607,657 $3,503,630 $326,212

2022 $240,874 $102,000 $1,036,937 $458,926 $543,380 $797,289 $3,179,406 $3,785,074 $605,669 $3,503,630 $324,224

2023 $240,874 $357,000 $1,036,937 $458,926 $543,380 $799,282 $3,436,399 $3,785,074 $348,675 $3,503,630 $67,231

2024 $240,874 $357,000 $1,036,937 $734,926 $543,380 $801,280 $3,714,397 $3,785,074 $70,677 $3,503,630 ($210,767)

2025 $240,874 $357,000 $1,036,937 $734,926 $543,380 $803,283 $3,716,400 $3,785,074 $68,674 $3,503,630 ($212,770)

2026 $248,100 $357,000 $1,036,937 $734,926 $543,380 $805,292 $3,725,635 $3,785,074 $59,440 $3,503,630 ($222,005)

2027 $248,100 $357,000 $1,036,937 $734,926 $543,380 $807,305 $3,727,648 $3,785,074 $57,427 $3,503,630 ($224,018)

2028 $248,100 $357,000 $1,036,937 $734,926 $543,380 $809,323 $3,729,666 $3,785,074 $55,408 $3,503,630 ($226,036)

2029 $248,100 $357,000 $1,036,937 $734,926 $543,380 $811,346 $3,731,689 $3,785,074 $53,385 $3,503,630 ($228,059)

2030 $248,100 $357,000 $1,036,937 $734,926 $543,380 $813,375 $3,733,718 $3,785,074 $51,357 $3,503,630 ($230,088)

2031 $255,543 $357,000 $1,036,937 $734,926 $543,380 $815,408 $3,743,194 $3,785,074 $41,880 $3,503,630 ($239,564)

2032 $255,543 $357,000 $1,036,937 $734,926 $543,380 $817,447 $3,745,232 $3,785,074 $39,842 $3,503,630 ($241,603)

2033 $255,543 $357,000 $1,036,937 $734,926 $543,380 $819,490 $3,747,276 $3,785,074 $37,798 $3,503,630 ($243,646)

2034 $255,543 $357,000 $1,036,937 $734,926 $543,380 $821,539 $3,749,325 $3,785,074 $35,749 $3,503,630 ($245,695)

2035 $255,543 $357,000 $1,036,937 $734,926 $543,380 $823,593 $3,751,379 $3,785,074 $33,695 $3,503,630 ($247,749)

2036 $263,209 $357,000 $1,036,937 $734,926 $543,380 $825,652 $3,761,104 $3,785,074 $23,970 $3,503,630 ($257,474)

2037 $263,209 $357,000 $1,036,937 $734,926 $543,380 $827,716 $3,763,168 $3,785,074 $21,906 $3,503,630 ($259,538)

2038 $263,209 $357,000 $1,036,937 $734,926 $543,380 $829,785 $3,765,237 $3,785,074 $19,837 $3,503,630 ($261,607)

2039 $263,209 $357,000 $1,036,937 $734,926 $543,380 $831,860 $3,767,312 $3,785,074 $17,763 $3,503,630 ($263,682)

2040 $263,209 $357,000 $1,036,937 $734,926 $543,380 $833,939 $3,769,391 $3,785,074 $15,683 $3,503,630 ($265,761)

1.4 Background space for over 10 years. The current Library and Elections facilities are located in privately owned office buildings not The Secretary of State is the state’s chief supervisor of the designed or built for their operations. State Archives, State Library, Corporation and Charities filing, and Elections Division. As such, it is the responsibility Since 2002, plans were proposed to consolidate the of the Secretary of State to collect and preserve the histori- Washington State Archives and Washington State Library cal records of the state, make those records and books into a single facility. In 2015, 22 states have combined available for research, coordinate the implementation of their Archives and Library operations. The move toward the state’s records management, oversee profit and charity a new facility was spurred by a number of factors. The incorporations, and provide oversight of the state’s election Nisqually earthquake of February 2001 forced the Library process. off the Capitol Campus and into a rented office building in Tumwater. The State Archives is currently housed in a The State Archives has been at capacity since 2005. Over 1960s era underground structure that is far beyond capacity 32% of its collection sits in warehouse space in Tumwater and inadequate for the storage of historical and archival and Spokane. The State Records Center and leased over- documents. Both facilities have resorted to storing archival, flow space are quickly approaching full capacity. The State research, and library materials in facilities far from their Library does not have sufficient space, particularly secure central location. space, and has been leasing both primary and overflow

Executive Summary [5] The Corporations and Charities Division registers busi- into a single location alongside the Secretary of State’s nesses and charities, and records documents that are Isabella Bush Records Center. The Tumwater site is also required for public record. In 2000 the division moved from large enough for future needs. rented offices to the newly renovated Dolliver Building, site of the former Federal office building and post office. Initially, Most significant is the location of the secure storage for the the facility worked well with a large open lobby and staff new facility. At the Tumwater site, secure storage is above areas. With the advent of internet filing of corporations and ground, but behind well-fortified walls. This ensures easy charities, customers seeking to file in person has dropped access to environmental systems and assures future expan- dramatically while staff needed to support on-line and sion without the need for major excavation. By comparison, telephone support operations has increased. The facility is at the GA site, storage would be built on several floors with no longer adequate to support these operations with staff most of the facility infrastructure and support services on spread throughout four floors and the large lobby empty top. This makes future expansion impossible and upgrading most of the time. The facility also needs millions of dollars environmental systems extremely difficult. in external work to mitigate water infiltration and mitigate external deterioration, upgrade HVAC systems, and mitigate Current rents, fundraising, and a legislative appropriation major parking issues. of $20 - 25 million are sufficient to pay for a Certificate of Participation for construction in Tumwater. Program operat- The Elections Division moved into facilities at 520 Union ing costs of the new facility are part of the office’s annual Avenue in Olympia after the 2001 earthquake. The privately operating budget with anticipated savings due to consolida- owned facility was built as the original headquarters for the tion of space and programs. Part of the long-term planning Washington State Employees Credit Union in 1966. Most for the Records Center space includes continuation of an of the mechanical services and facility infrastructure are 50 enhanced digital imaging program to further lessen the years old and at the end of their useful lives. The building need for short-term records storage. has inadequate parking for visitors and staff, but during the year when initiative checking is not undertaken half the building lies empty. Special Programs and Secretary of State Operations are located in the same building as the State Library and will need to relocate when the Library does.

1.5 Recommendation It is recommended that the Washington State Library, Washington State Archives, Corporations and Charities Division, Division of Elections, Special Programs Division, off-site rental storage for the State Library and State Archives, and Secretary of State Operations (Fiscal, Human Resources, etc.), and the current Records Center facility consolidate from seven facilities into a single and collocated site connected to the Records Center in Tumwater site at Tumwater. Current and future program needs are identified in Section 2.2.

The Tumwater site is preferable not only because of lower construction and long-term operating costs, but also because it has the ability to consolidate separate divisions

[6] Washington State Archives & Library Predesign 2 Project Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[8] Washington State Archives & Library Predesign 2.0 Project Analysis

The need for a new facility has been critical for the past This project envisions consolidating seven facilities into decade. While the operational needs have changed little, one and includes the State Library, Archives, Corporations substandard facilities and inadequate infrastructure inhibit and Charities, Elections Division, Special Programs, and the ability of the office to operate at the most optimum level. administrative support functions of the office. While planning a new facility, two major predesigns were completed, but were not implemented due to economic and Creating a consolidated multi-purpose space is of critical funding issues, yet the information gathered is critical to this importance to the Secretary of State’s office, as well as analysis. members of the public, researchers, patrons and private industry that require readily available research materials. In the 2015 Capital Budget, the legislature required A single facility will create a streamlined approach that that, among other proposed locations, the General provides both cost savings and operational efficiencies. This Administration building site be considered. It is included impacts 203 FTEs in seven locations. The new facility will: in this report, along with a site in Tumwater that is the preferred alternative, and a site in Lacey, WA. While numerous • Consolidate resources and improve access for the alternatives were considered in the 2010 predesign, most public, state employees, researchers, Library patrons did not meet the needs or requirements of the Library or and companies. It will eliminate wasted time, improve Archives for siting, future expansion, and program needs. productivity, and enhance quality of service to the public • Streamline programs and office spaces It is anticipated that, with legislative approval, the Tumwater • Eliminate costs of running and staffing multiple locations facility could be ready to occupy as early as Spring 2020. • Provide greater security The ideal funding process would be to utilize a COP to be paid off through current rents, grant proceeds, private • Reduce the use of leased and satellite facilities contributions, and legislative appropriation. • Provide long-term flexible storage growth space for the next 25 - 50 years • Reduce travel • Allow the state to meet archival storage and library 2.1 Operational Needs performance standards The Secretary of State is the state’s chief Elections • Meet LEED® principles in design and construction officer, chief Corporations’ officer, and supervisor of the State Archives and Library. The duties of the office are Currently both the State Library and Records Center lease specified in Article III, Section 17 of the Washington State space off-site for materials that cannot be accommodated at Constitution and Chapter 43.07 RCW. The office’s Mission is their core facilities. The Corporations and Charities Division to promote public trust by: is in a poorly designed layout in a facility which needs major exterior upgrades. The Archives is in a subterranean space • Safeguarding vital government records, documents, built in 1961 and lacks modern, state-of-the-art storage publications and process space. The Library is in a rented office building ill-suited for • Preserving the integrity of elections in Washington State the large collection of government publications, historic books, maps, and photographs. • Providing the business community and public with easy access to information about corporations and charities In addition to providing additional space, a new building will • Performing public outreach to improve civic knowledge enable the State Archives and the State Library to strategi- and participation cally collocate, allowing Archive and Library collections to • Leveraging technology to improve efficiency and be maintained at the same location, achieving economies enhance customer service of scale for storage capacity, personnel and research

Project Analysis [9] resources, and preservation technology. Collocation also individuals spanning many walks of life. These individuals provides better service to researchers and the public, many include: legislative staff, historians, educators, students, of whom currently use both facilities but are forced to drive local and state employees, Washington State residents, between locations. and visitors. The access provides transparency in the governmental decision making process by providing an A single facility will allow the Library and Archives to opportunity for education, transparency, and better access eliminate redundancies and share resources including to, and delivery of, government services. research collections, storage space, and expert personnel. For example, the State Library maintains a collection of rare books, maps, photographic materials, and films from 2.1.2 The State Archives the Territorial era that must be stored in the same secure temperature and humidity-controlled atmosphere provided The Archives & Records Management Division (RCW for archival documents. Collocating the resources will be 40.14) of the Office of the Secretary of State maintains two more efficient and more effective for researchers and staff. categories of records: long-term archival-quality documents and short-term agency records. The Archives employ 31 At present, the Library, Archives, and their off-site storage personnel in the east Capitol Campus facility. facilities utilize 118,000 SF of space without room to grow. Consolidation of those operations would result in a facility While sometimes referred to as one operation, the state of about 100,000 SF with the ability to grow for the next 25 Archives and Records Center are two entirely separate years based on current use. This is achieved by consolidat- organizations. The Records Center provides off-site storage ing storage facilities and upgrading storage capacity using to state agencies with the agencies retaining legal custody. compact shelving. It would also cut greenhouse gasses by The Records Center stores semi-active and inactive records eliminating the eight mile trip between the Library and State for Washington State agencies, public universities, and Archives for those utilizing both facilities including Library community and technical colleges. These records are and Archives personnel needing to go to off-site storage maintained until the retention period has expired, usually six facilities. to sixty years, and are then shredded and destroyed. Some records, which have met agency retention requirements Special Programs, Operations Division, and Legacy Project and designated “Archival,” are transferred from agency staff are housed in the Library building and will need to ownership to the State Archives for appraisal and possible move to a new space. The Elections Division is housed in in long-term preservation. a privately owned 1960’s era former bank building. While the facility is functional, over half of the space within the build- The State Archives preserves important long-term legal ing is unused for most of the year when initiative signature and historical records of state and local governments. The checking is not taking place. The building’s infrastructure records date back to 1853 and include the original territo- and HVAC are 50 years old and in constant need of costly rial and state laws, the 1889 State Constitution, territorial repairs and maintenance. tribal and local census documents, Supreme Court case files, executive-level policy files from state agencies, and The Corporations Facility is ill-suited for use as a modern legislative records to name a few. These constitute 3% office building, with staff divided between multiple floors. of all records created by state government. Temperature and humidity-controlled storage environments are critical to maintain archival records and ensure proper preservation. Fluctuating and unstable temperature and humidity 2.1.1 Governor’s Results Washington levels have a substantially negative effect on the Archives This request is supportive of the Governor’s Results collections. Washington Goal of efficient, effective, and accountable government. The targeted programs maintain multiple Archival documents are currently stored in a sub-standard facilities ensuring access to the state’s important legal and facility on the east Capitol Campus. The infrastructure of the historical records for review, inspection, and education, Archives building is unable to meet modern conservation including access to the electoral and initiative process, by and storage standards. The facility is over 50 years old and

[10] Washington State Archives & Library Predesign is in need of extensive updating to the plumbing, HVAC, forced archivists to cover many of the shelving units with electrical, and fire systems. Currently the facility’s roof is plastic. Fixed metal shelving and eight foot ceilings contrib- covered with top-soil and trees, a condition not optimal for ute substantially to inefficient space use. archival storage.

The Archives facility also does not meet modern archives 2.1.3 The State Library construction and storage standards. Due to concrete floor- ing throughout the building, water and sewer pipes hang The State Library (RCW 27.04 and 40.06), the oldest cultural from the ceiling throughout the storage areas. Constant agency in state government, employs 35 personnel at its leaks in the plumbing has created an additional risk to temporary Tumwater location. The library coordinates ser- personnel and electrical fixtures. Since 1997, three major vices to all libraries in the state, to include regional libraries, flood events occurred inside the Archives building. On an community college libraries, higher education academic annual basis, water and sewage comes in contact with libraries and libraries in state correctional facilities. Many collections. Ideally HVAC equipment and piping should services and subscriptions made available to the public at be located outside the facility to lower the risk of exposing regional and community college libraries are coordinated archival collections to moisture. The current facility design and funded through the State Library. and placement does not allow for such upgrades and redesigns. Also, while the Archives contains fire and smoke The State Library also collects, preserves, and makes monitoring equipment, the facility has no fire suppression accessible to Washingtonians a research collection for most of the collections. The potential of losing a majority focused on Pacific Northwest and Washington State of the state’s archival collection to fire has reached a critical culture, history, natural resources, and government; books stage. by Washington-based authors; and published information from the federal government, which it receives in its role The Archives reached capacity in 2005 resulting in the need as a regional repository library. The library provides leader- for expensive leased facilities that do not meet environmen- ship and coordination of services to all libraries in the tal and storage standards. The inability to store additional state of Washington; supports the informational needs of state agency short-term records in the Records Center state residents who are unable to read standard print; and negatively impacts those agencies’ current operating space provides materials and library services to residents of state needs. institutions.

Lastly, when the Archives was built in 1961, the land it The Washington State Library is housed in a 49,900 square stands on was the site of a centuries old bog. In 1930, the foot privately owned office building that was not designed site was filled to make room for Olympia High School. While or built as a library. The current facility was intended as a the school operated at the site, flooded basement locker temporary solution to house the Library while the Capitol rooms, mold-infested store rooms, and poor drainage forced Campus was repaired following the 2001 Nisqually earth- the school district to construct a new high school instead quake. Part of the Library’s federal collection is housed in of renovating the 42-year-old-structure. When the current leased space a mile from the main library and accessible archives were built in 1962-63 it required excavating 70 feet only by Library staff. The Library, which provides research into the ground and adding a 10-foot layer of gravel under material to the public and state agencies is utilized by the bottom slab to insure adequate water drainage. Five feet individuals who also tend to perform research at the State of dirt and several trees were added to the top of the struc- Archives. The Archives and Library are located seven miles ture for appearance and, as noted in 1962, added insulation. apart, forcing researchers and the public to travel between The trees and soil contributed to the deterioration of the the buildings. building, speeding up degradation of the steel inside the concrete, and encouraging the infiltration of water through The current structure also barely meets gravity loads cracks and holes in the walls. Heating and condensation needed for a functional library. While the first floor allows for challenges, old wiring and aging water and sewer pipes, the required 300 pounds per square foot (PSF) floor load uti- much of which is visible just above the collection, have lizing compact shelving, the upper floors do not. As a result, much of the collection is separated from the library user on

Project Analysis [11] the ground floor, inaccessible to the public. The public must • Certifying the results of state primaries and general access the main reading room using a single elevator but elections. due to security concerns, cannot use the stairs to enter or • Filing and verifying initiatives and referendums. leave the Library’s public areas. • Producing and distributing the state’s Voters’ Pamphlet and election-based legal advertising.

2.1.4 Corporations and Charities Division The Elections Division is housed in a 1960’s-era former The Corporations and Charities Division (RCWs 11.110, bank and leased from a private developer. The building is 18.100, 19.09, 19.77, 23-25, 26.60, and 43.07) employees substandard and lacks a modern fire suppression system. 57 personnel and is responsible for the following pro- Approximately 4,000 square feet of space is used twice grams: business formation, maintenance, and registration; a year for processing initiatives and referendums. During charitable solicitations, charitable trusts, and commercial the other 10 months the area is mostly empty and unused. fundraisers; apostilles and international certificates; trade- When initiatives are received to be checked and counted marks; domestic partnerships; service of process; business the sheets are taken blocks away to the state Archives for and charities outreach and education; and digital signature/ scanning and are then returned for counting. Consolidation electronic authentication. in a new facility with the Archives will help minimize movement of initiatives for scanning. The initiative checking The Corporations and Charities Division is housed in a space can be used by other tenants of a new Library- 1915 era facility extensively renovated in 2000. The building Archives building as a meeting space when not used for covers four floors with 17,000 square feet overall but only initiative checking. 9,500 is usable for office and public space. The rest is used for building infrastructure and structural support. Staff is split between all four floors which is not conducive to 2.1.6 Special Programs & Agency working in a collaborative and efficient manner. The space Administration Support is very inefficient for program activities, needs expensive security and exterior upgrades, and does not fit the current The Secretary of State’s office operates a number of Special program model which has moved away from in-person visits Programs that include the Combined Fund Drive, and to on-line registration. It would cost more to refurbish it to an Legacy Washington to name a few. These programs employ acceptable standard than provide equivalent space in a new up to 11 personnel and are located at the temporary Library purpose built facility. As in-person visits continue to decline facility in Tumwater. due to on-line registration, demand for greater online customer and IT support is constrained by the design of the • The Combined Fund Drive (CFD) (RCW 41.04) is current facility. Furthermore, as a restored historic structure, Washington State’s workplace giving program for major modifications to open up space and provide for a active and retired public employees. State and higher better work and security environment are prohibitive. Lastly, education employees are invited to give to the charity the building is in need of major exterior work to prevent of their choice through payroll contribution and agency further water infiltration and structural degradation, parking fundraising events. is lacking, and the HVAC system is in need of major repairs. • Legacy Washington (43.07) is an educational program that shares Washington history with schools, universities and the public at large. The project relies on unique collections held by the Washington State Library and 2.1.5 Elections Division the Washington State Archives. Legacy Washington The Elections Division (RCW 29A) employs 19 personnel books, profiles and exhibits are currently in use in many and is responsible for the oversight of elections conducted classrooms around the state and accessible though libraries across the country. All work published by the by the counties, and provides a clearinghouse for election project is available and free online. information. Other duties include:

• Supervising state and local elections

[12] Washington State Archives & Library Predesign Also located in the temporary library facility are the highly regulated variable temperature secure storage and Secretary of State’s Operations Division which provides public access to research materials requires a state-of-the- administrative support functions, including Human art facility which cannot be achieved by merely renovating Resources, budget and fiscal office, contracts, payroll, IT, current facilities. Both the Library and Archives store and purchasing, providing support to the entire agency. overflow materials in off-site leased space forcing staff to The Operations Division employees 38 personnel and travel long distances to retrieve documents. The public is was recently collocated to the temporary library facility in also forced to drive between the Library and Archives when Tumwater. Consolidating these programs in this new facility undertaking research at great cost in both energy and time will benefit the agency through efficient use of space and driving between the two facilities. better integration of employee services and support. Another alternative, as considered in the budget proviso, is to split off the Library facility and move part of the archives collection to a new facility. While this is a good first step, 2.2 Site Selection Alternatives & it creates some major challenges. The library currently Recommendation is in a temporary office building sharing 20% of its space with Secretary of State Special programs and Operations. As directed by the Legislature, the Secretary of State’s Both these divisions will need office space. Moving only an Office undertook an exhaustive analysis of potential sites element of the archives storage does not solve some of the with the assistance of the Department of Enterprise major structural and infrastructure issues with the current Services and utilizing previous analysis by SRG Partnership Archives and divides the collection between two facilities. It in 2006, 2007 and 2010. While 14 sites were considered, would require more staff and result in an expensive storage most were ruled out due to their inability to accommodate space that would not be designed for all of the Archives cur- a large combined office building and provide for potential rent and future storage. This costly alternative would result further expansion or modifications. To determine the best in further increases to fees and general fund appropriations site, the following criteria were considered: far above those needed if the whole facility were replaced.

• Access to the site to include proximity to major highways It is clear that collocation results in better service and and bus routes space usage. In addition to providing additional space, a • Adequate parking for patrons and staff new building will allow the State Archives and the State • Site preparation and construction costs (including Library to strategically locate together. Collocation will allow demolition and/or repurposing existing structures) the archival and library collections to be maintained at the • Highest and best use of the site same location, achieving economies of scale for storage capacity, personnel resources, and preservation technol- • Program needs ogy. Collocation of the collections provides better service • Capability to construct and operate a facility allowing to researchers and the public, many of whom currently for repayment of construction bonds without adversely use both facilities but are forced to shuffle back and forth impacting agency operations between locations. The new facility would also cut green- • Site availability and costs house gasses by eliminating the seven mile trip between • Future expansion and facility updating capabilities the Library and State Archives for those utilizing both facilities and library and archive personnel needing to go • Ability to consolidate facility and staff functions to off-site storage facilities. For example, researching state government, legislative, or local history, family legacy, and genealogy, utilize resources from both divisions. Providing 2.2.1 Exploring Alternatives researchers one location will better serve the public and state government. No other alternatives, such as renovation, back filling, or rearrangement of current facilities would achieve, in a A single facility will allow the divisions to eliminate redun- fiscally prudent manner, consolidation and collocating goals dancies and share resources. Use of multiple locations that a new Library-Archives building would. The need for

Project Analysis [13] means duplication of equipment, offices and meeting a priority consideration during design and construction. rooms, and services. For example, the State Library main- Proper planning, design, and construction that include tains a collection of rare books and maps from the Territorial life-cycle cost analysis and energy efficiency measures will era that must be stored in the same type of secure, tem- keep the operating costs of the building, and the climate perature and humidity-controlled atmosphere provided for control system, manageable. Storing above grade mitigates archival documents. Collocating the resources will be more potential underground water infiltration, and allows easier efficient and more effective for customers and will reduce maintenance and upgrading infrastructure over the life of redundancies for state agencies that submit materials to the facility. both divisions.

Currently the tenants of the Library Building, State Archives, 2.2.2 Ownership vs. Leasing and off-site storage of the Library and Records Center use 156,000 GSF of space without room to grow. Consolidation OWNERSHIP ADVANTAGES of operations would result in a facility of about 172,000 GSF • The Archives and Library Special Collections secure with the ability to grow for the next 25 years based on cur- storage space is highly selective and houses contents rent use. This is achieved by consolidating storage facilities that are very rare with regard to both the state’s history and upgrading storage space to higher capacity compact and legacy. Maintaining it in state owned facilities is shelving. preferable for security and safe keeping. • No state archives in the United States are maintained in The facility needs for a Library-Archives Building are privately-owned leased facilities. unusual: • Costs are predictable, particularly with a long-term, fixed-rate COP. • Storage of archive boxes is most efficient with 12’ • Facility owner can rent out extra office space as an compact shelving. Library material can be placed in 10’ added source of income. rolling compact storage. While the Records Center in Tumwater currently uses high bay storage, the Archives • Agencies can make changes or additions to the property on the Capitol Campus utilizes inefficient static open without obtaining owner permission. shelving with only eight-foot ceilings. Compact shelving • State agencies do not pay property taxes which are an utilizes twice the storage capacity while utilizing the added cost of operating leased facilities, especially as same amount of space as static open shelving. an area develops and improves over time. • Both high bay shelving and compact shelving require particular reinforced floors that can withstand high floor OWNERSHIP DISADVANTAGES loads. Only the first floor of the current Library facility can meet these requirements and is inadequate in both • Long-term outlay of cash is significant. accessibility and space to meet these needs. • Managing office space is time-consuming. Owners are • Preservation of archival-quality documents require responsible for all maintenance and repairs. specific temperature and humidity controls. Fluctuating and unstable temperature and humidity negatively affect the Archives and rare book collections. For every 10° LEASING ADVANTAGES increase in temperature, the useful life of paper is cut in • Leasing requires a smaller up-front cash outlay— half. Conversely, by lowering the temperature by 10°, the typically the first and last months’ rent. expected life of paper is doubled. Both the Library and Archives buildings have experienced widely fluctuating • Renting provides flexibility and puts fewer constraints on temperature levels due to inadequate HVAC systems the agency. even after upgrades. • Agencies are free to run their operation rather than manage properties. The unique temperature and humidity requirements for a • There is short lead-time to move in. Library-Archives Building, and the indefinite life span of the • Maintenance, repairs and modifications are often building, require operating costs and life-cycle costs to be negotiable with landlords.

[14] Washington State Archives & Library Predesign LEASING DISADVANTAGES that does not meet environmental and storage standards. The division can also refuse to accept archival records from • No state archives in the United States are maintained in state agencies but this will result in the loss of the state’s privately-owned leased facilities. most important historical and legal documents, such as the • Costs are variable: The market dictates what you will pay original signed versions of bills, Supreme Court and Court for rent over time. of Appeals opinions, and gubernatorial proclamations. • Lease payments for a long-term storage facility such as the State Archives will be paid over 50-75 years, The inability to store additional short-term records of state long after the initial COP or mortgage is paid off. This agencies will negatively impact each agencies’ current is different than a standard office facility that is not a operating space needs. State agencies adhering to the repository of the state’s historical documents. records retentions schedules would have to store these • Landlords may limit expansions and modifications. records in high dollar per square foot office space as • Leasing a facility with very specific security, opposed to the Records Center warehouse. Off-site storage temperature, and storage needs over 50-75 years is for the Records Center and Library create a burden on considerably more expensive than owning the same employees, state agencies, and the public who must endure facility. While the original COP would be paid off over 30 longer wait times while items are retrieved from off-site years, private landlords would continue to charge the locations. Rent on both these facilities costs $185,000 a same or more rent over the 50+ lifespan of the facility. year and could be better spent on retrievable storage in a • As noted in section 2.2.2, leasing is not a viable new facility. Both storage facilities are not, nor were they alternative, especially given the very particular storage meant to be, designed for temperature-controlled long-term and security needs of the State Library and Archives for records and document storage. long-term storage. Most privately owned development companies change hands, merge, or fold, over what would be the 50-75 year multi-generational life cycle of a modern Archives facility. With state ownership of the 2.2.4 Selecting Alternative Archives, there is no concern about the state folding Based on a thorough analysis of operational needs, or merging and thus no disruption to the continuity budget capacity, and proposed alternatives, the location in ownership of the facility that houses the state’s Tumwater is the preferred site. In the 2015 Capital Budget, treasured historical documents. the Legislature required that the General Administration building site be considered among proposed locations. It is included in this report, along with sites in Tumwater and 2.2.3 Effects of No Action Lacey. While numerous alternative sites were considered in previous predesigns, most did not meet the needs or The State Library and Elections are currently in a leased requirements of the Library or Archives for siting, future facility. The Library building, which also houses Special expansion, and program needs. Programs and office operations, was intended to be a “temporary” location but the Library has now been there Building on the GA parcel would require a large investment for over 15 years. The location does not allow the public to by the legislature in preparing the site, construction of a access as many resources as are available due to space, parking garage, hillside mitigation, and the higher costs layout, and security constraints. The Library has to lease of constructing a major facility on the Capitol Campus. additional overflow space to store the collection. The two Along with these limitations are the limiting factors the GA leases cost over $1.2 million per year. The Secretary of site imposes on the new facility, preventing the ability to State’s Office believes that those funds are better spent on expand in the future or upgrade expensive environmental the operating costs of a state-owned building built to house systems that would need to be buried deep underground. It the State Library rather than continue the lease of a private is anticipated that with legislative approval, the alternative office building where most of the collection is inaccessible locations in Tumwater and Lacey could be ready to occupy to the public. as early as November 2019.

The Archives has reached capacity resulting in the need to store archival documents in a separate storage facility

Project Analysis [15] 2.2.5 Scope & Project Description • Providing alternate transportation choices to include of Preferred Alternative bike lockers, shower facilities, and close proximity to bus stops. The preferred site, located in Tumwater, would be a mix of new and renovated space. The site would require some • Minimizing the impact on water runoff from the site demolition, but potential reuse of the high bay portion of • Utilizing solar energy resources the modular building and utilization of the foundation would • Recycling demolition waste be the only major requirements to preparing the site. New utilities and road infrastructure are currently available as is parking for 250. Most of the materials would be removed The use of the Tumwater or Lacey sites also allows for from the site, reused in the new facility, or recycled. future facility growth without the need to acquire more land.

It is anticipated that, with legislative approval, a Library- Archives building in Tumwater could be ready to occupy 2.2.7 Prior Planning & History as early as November 2019, the 130th anniversary of Since the mid-1980s The Secretary of State’s Office has statehood. This would entail securing short-term space for sought to replace the State Archives with a facility that the federal publications collection currently housed in the meets the highest standard for collection preservation yet Modular building, and new permanent space for the state is accessible to staff and the public. The current facility, Printer. built in 1962, reached and surpassed its capacity years ago. To alleviate overcrowding, the Secretary of State’s Office constructed four regional archives in Spokane, Bellevue, 2.2.6 Issues Identification Ellensburg, and Bellingham. The current Archives facility Construction of a new facility is included in several 10-year holds both the State Archives and SW Regional Archives. capital plans submitted by the Secretary of State’s office. The most recent 10-year plan, completed in September Archival technology and storage practices have advanced 2014, is included in the appendix of this predesign. dramatically in the past 50 years, yet the current facility, while meeting 1962 standards for temperature and humid- The new facility will embrace sustainability and LEED®- ity, is fighting deteriorating infrastructure and exterior forces based design and construction guidelines. Building that threaten the collection. In 1998, planning began on materials, environmental systems, and construction replacing the facility, but no legislative appropriation was methods will be utilized that enhance the quality of life for approved to begin the predesign. customers and staff while decreasing the new building’s carbon footprint. The project will adhere closely to the The State Library, the oldest cultural agency in state govern- pertinent sections of RCW 39.94.020 and section 7008 of ment, was founded in 1853 by Washington’s first Governor, the 2015 Capital Budget Act by insuring that the facility is Isaac I. Stevens. Governor Stevens received a congressional designed and built through a collaborative, environmentally appropriation to purchase $5,000 worth of books for both a conscious process, and considers the entire lifecycle of the territorial library and law library. Over the years it has been building. As noted in section 6.3.1 of this report, the generic housed in several locations including the old Territorial floor layout in the office spaces should allow for optimal Capitol and the former state capitol until 1953 when a use of floor space, simpler more efficient air distribution, new library was built on the Capital Campus opposite the and maximization of natural light for areas where natural Legislative Building. That facility served as the State Library light does not degrade the collections. Other sustainable until 2001 when the Nisqually earthquake forced relocation elements include: of the Library into temporary leased space in Tumwater to accommodate the legislature. Prior to the earthquake, the • Limiting the number of interior columns State Library planned to replace their current facility with either a new building, or add onto the current structure. • Achieving LEED® Silver or higher certification Both plans were met with skepticism. With budget cuts in 2002, the library itself was recommended for closure by

[16] Washington State Archives & Library Predesign Governor Locke until the Secretary of State’s Office took site, the City of Tumwater, whose new city center is being over operations, streamlined services, and refocused the planned adjacent to the site; along with individuals and mission of the library. organizations related to the Archives, Library, Corporations, Charities, Elections Division, Records Center, and Special With both the Archives and Library as part of its opera- Programs that will all benefit from a combined facility that is tions, the Secretary of State’s Office renewed efforts to easier to access with better functionality. replace both the Library and Archives with a new facility, the Washington State Heritage Center, which would have combined both storage and operations into one facility with 2.2.9 Project Description a public area for conference and museum displays. AGENCY NAME In 2005, the legislature authorized the planning of a Secretary of State’s Office Heritage Center/Executive Office building to be built at the site of the current General Administration Building. With the completion of the predesign in 2007, the legislature autho- AGENCY CODE rized the planning budget and moved the Heritage Center 085 and Executive Office Building into the design phase. The Heritage Center was to be built into the hillside with a story PROJECT NUMBER above ground and a four-story executive office structure housing the State Treasurer and Insurance Commissioner 2016-175 on top of the Heritage Center facility. The two buildings combined were a total of over 325,000 gross square feet of PROJECT TITLE building with a cost of nearly $240 million. The Washington State Library-Archives Building

Faced with an unprecedented economic downturn, the 2008 Legislature reassessed the projects. Less than AGENCY CONTACT anticipated revenue from the Auditor and Corporation Filing Patrick McDonald, Ph.D. Fees forced the Treasurer to lower the amount that could P.O. Box 40220 be financed through a Certificate of Participation (COP), Olympia, WA 98504-0220 leaving the Secretary of State’s office with the task of cutting (360) 902-4151 back the project. The January 2010 predesign drastically scaled back earlier designs resulting in the loss of needed secure storage space for the Archives. The legislature, AGENCY MISSION prioritizing projects on the Capitol Campus, decided to Safeguarding vital government records, documents, pub- move forward with the Jefferson Street facility and later the lications and process; preserving the integrity of elections 1063 Capitol Boulevard facility. The Jefferson Street facility in Washington State; providing the business community was completed in 2011 and the 1063 Building is currently and public with easy access to information about corpora- under construction. tions and charities, and leveraging technology to improve efficiency and enhance customer service. In the 2015 capital budget, the legislature approved the expenditure of $400,000 for a predesign of a new Library- GOALS Archives Building to replace the aging Archives and Library facilities. This report is a result of that appropriation. Included in this predesign are the best efforts of those involved to consolidate services, preserve Washington’s heritage, and provide a facility to accommodate future growth and technological changes while being environmen- 2.2.8 Stakeholders tally responsive and responsible. Since the preferred site is in Tumwater, the major stakeholders are the Port of Olympia, which owns the proposed

Project Analysis [17] PROJECT PLANNING & REQUEST HISTORY LEGISLATIVE AND EXECUTIVE INTENT 2005 Predesign of former Heritage Center and Executive Legislative action will be needed to authorize the funding Office Building, 2007 authorization of project design, 2008 for design and construction of the facility in Tumwater, reduces scope and budget authorized by Legislature, 2010 including moving the State Printer to another site and trans- predesign completed. 2013 decision by the Secretary of ferring of the ownership of the new facility and Records State to reassess project and concentrate solely on the con- Center to the Secretary of State’s Office. struction of a Library-Archives facility to replace the current facilities and combine other divisions within the Secretary of State’s Office. 2015 Legislature authorizes updated prede- 2.2.10 Implementation Approach sign under new scope requested by the Secretary of State. The roles and responsibilities for this project will vary depending on the various stages of the project. The 10-YEAR PLAN Predesign and Design will be managed by the Secretary of The project, whether replacement of the State Archives State’s Office with the Department of Enterprise Services facility, a Heritage Center concept, or the current Library- (DES) assisting in managing and coordinating the prede- Archives Building concept, has been part of the Secretary of sign and design teams. They will be assisted by DES Barrier State’s 10-year plan since 1988. A copy of the most recent Free Facilities and Energy Program staff. Management of plan is located in the appendix. the project will be guided by a project group made up of the architectural firm, building contractor, and site representative selected through DES and approved by the Secretary of State’s Executive Team.

FUTURE OFFICE AND STORAGE USAGE

Space Programming Gross Square Feet Remarks

Conference Rooms 7,116 Total NSF + Non-NSF (31% of GSF) = GSF

Offices 42,904 Total NSF + Non-NSF (31% of GSF) = GSF

Public Areas 11,400 Total NSF + Non-NSF (31% of GSF) = GSF

Secured Storage + Records Storage Addition 96,185 Total NSF + Non-NSF (31% of GSF) = GSF

Staff Areas 2,615 Total NSF + Non-NSF (31% of GSF) = GSF

Work Areas 7,480 Total NSF + Non-NSF (31% of GSF) = GSF

Infrastructure 4,647 Total NSF + Non-NSF (31% of GSF) = GSF

Total for Tumwater Site 172,347

EXISTING FACILITIES AFFECTED BY PROJECT

Building Name Address Building Owner SF

Archives Building 1129 Washington St SE, Olympia Department of Enterprise Services 47,900

Elections Building 520 Union Ave SE, Olympia Sami Company LLC 10,667

Library Annex 7510 New Market ST SW, Tumwater Department of Enterprise Services 6,382

Library Building 6880 Capitol Blvd SE, Tumwater Vine Street Investors LLC 49,904

Dolliver Building 801 S. Capital Way, Olympia Department of Enterprise Services 17,000

Records Annex 8009 River Drive, Olympia Kaufman Development 25,000

Total 156,853

[18] Washington State Archives & Library Predesign In-house staffing needs will be minimal as the on-site proj- construction firm and DES Facility Division will make avail- ect staff will provide most of the support while the project able licensed professionals with experience and expertise is underway. Staff support will be provided, when needed, in building design and construction who may be called to assist with space design, archival consultation, and fiscal upon for consultation. staff assistance. Secretary of State Facility Manager will be primary liaison between the project staff and Secretary of The Project Director (PD) will have primary responsibil- State’s Office. ity for the project, including managing overall progress, and obtaining final approval of scope, schedule, and budget decisions. The PD will be in regular contact with the Secretary of State Facility Manager and report to the 2.2.11 Project Management Assistant Secretary of State. The other members of the The project will be managed by the Secretary of State’s project team will report directly to the PD and all will be Office utilizing professional project staff from DES and con- temporary or contract employees of the Secretary of State’s tracted architects for the duration of design, construction, Office. This person will be integral to ensuring stakeholder and commissioning. A committee of stakeholders, namely input both externally with the public and internally with staff. members of the library, archival, historical, business and elections community along with representatives of divisions The Project Manager (PM) is primarily responsible for within the Secretary of State’s Office who will be part of the managing design and construction activity. The person in new facility will be integral in guiding the process. this position will organize and conduct the selection of the architecture/engineering consultant and general contractor With three previous predesign processes already com- and will write the design and construction contracts. The pleted and the construction and commissioning of the PM will follow through from design to construction to make Digital Archives in Cheney, the Secretary of State’s staff sure that scope, schedule, and budget work is kept on track. is well versed in managing a project of this size and The PM will report directly to the PD. caliber, including proper utilization of outside architects, contractors, tenants, and stakeholders. DES Engineering & The Assistant Project Manager will assist the Project Architectural Services provides licensed professionals with Manager and Project Director in their duties. The approach experience and expertise in project and space planning, taken in building this facility will result in significant overlap building design, and construction, who may be called upon between construction and design during various phases of for consultation if needed. the project. This person will be responsible for maintaining and documenting LEED® progress and assuring systems integration with special emphasis on HVAC and security 2.2.11.1 Management Organization systems. Project management will consist of a Project Director, Administrative Support, a Budget Manager, a Project The Asset Manager will be primarily responsible for Manager who will be in charge of architects, engineer- furniture acquisition and program development. This person ing, and contractors, an Asset Manager, and a Site should have experience in facility operations and its impact Representative. The project management will be overseen on the project budget. The person in this position will report by the project Steering Committee consisting of the to the Project Director. Secretary of State, Assistant and Deputy Secretary of State, State Archivist, State Librarian, and Director of Elections, The Budget Manager will be brought on board early to with support provided by the Secretary of State Facility monitor and maintain the financial health of the project. This Manager. There will be one ex officio representative from person will be responsible for tracking design, construction, each of the following: the Office of Financial Management, and owner costs for the duration of the project. This person Department of Enterprise Services, (Port of Olympia, and will report to the Project Director. City of Tumwater). Other members will include representatives from DES Facilities Support, Barrier Free Facilities, The Project Team Administrative Assistant will be and Energy Programs. The designated architectural and responsible for maintaining the project record, scheduling

Project Analysis [19] meetings, and notifying committee members. This person GENERAL CONTRACTOR / CONSTRUCTION MANAGER will work closely with all members of the team and will (GC/CM) support the Steering Committee and report to the Project The GC/CM is selected at the beginning of the design Director. process based on qualifications. The A/E team and GC/ CM work together throughout the design process. The GC/ Once construction commences, the Secretary of State CM role during design is to monitor and make suggestions Facility Manager will monitor and document construc- relating to budget, constructability, and inter-discipline coor- tion activity. This person will be the eyes and ears of the dination. The A/E team maintains full responsibility for the Steering Committee, working with the Project Director and design. The GC/CM will guarantee the construction cost Project Manager. during the design phase. The GC/CM manages the bid process through competitive bid packages to subcontractors. Careful review, understanding and meticulous management 2.2.11.2 Methods of Delivery of costs are keys to a successful project under GC/CM. As specified by 2EHB 1115, section 1002(4), construction must be procured using a performance-based method Advantages including design-build or design-build-operate-maintain. • Preferred for complex projects and was recommended Both of these, plus design-bid-build and general contractor/ for the original Heritage Center plan. construction manager are considered and analyzed in this report. • Creates a more collaborative design and construction team by having both involved during the design phase. • GC/CM is selected based on qualifications, then DESIGN-BID-BUILD (DBB) on cost, which places the contractor as the central In the traditional approach to project construction, this is manager of a very complex project. the prescribed method of delivery. The owner (Secretary • Schedule can be accelerated. of State) selects an architect/engineer (A/E) team to help • GC/CM shares risk for project by guaranteeing cost. define the project, develop the design and bid documents, and monitor construction progress. The construction con- • Drawing errors and omissions are typically reduced. tract is awarded to the lowest responsible and responsive • Pre-qualification of subcontractors is an option. bidder to build the project.

Disadvantages Advantages • High price of preconstruction services. • It is a well-known and widely-used process. • Subcontractors are concerned that process is • Allows for open competition. burdensome. • Provides a high degree of control and involvement by • All subcontractors must competitively bid. owner. • Project team must be very knowledgeable of the • Enables independent control of construction contractor process. by A/E • Multiple cost accounts must be maintained.

Disadvantages DESIGN-BUILD (DB) • Segmented design, construction, and operations impacts collaboration Design-Build is a method of project delivery, like GC/CM, in which one entity – the design-build team – works under • Process increases duration a single contract with the owner to provide design and • Risks are primarily borne by owner construction services. One entity, one contract, one unified • Low-bid contractor selection could reduce creativity and flow of work from initial concept through completion – increase performance problems

[20] Washington State Archives & Library Predesign integrating the roles of designer and constructor which • The owner does not benefit from independent advice have traditionally been separated (Design-Build Institute of and input from the A/E and contractor. America, 2015). • Small businesses that are otherwise qualified to provide design services may not be able to compete due to the The design-build team, consisting of architects, engineers, risks and costs. and contractors, responds to a Request for Qualifications • The RFP must clearly delineate all the expectations of (RFQ) prepared by the Secretary of State’s Office working the owner. in coordination with the Department of Enterprise Services. • Stipends do not typically cover the cost of the design The Steering Committee evaluates the RFQs and develops services. a short list of candidates to respond to a Request for Proposals (RFP). The RFP is a performance specification • Approach reduces owner control over design details. Recommended modifications by owner or future outlining in detail the Secretary of State’s expectation for occupants may entail change orders. the project. Specifications must detail all variables and be such that outcomes are consistent. The panel selects the • The high cost to design-build firms may limit contractor, architecture, and engineering team based on the competition. best proposal, qualifications, and price. • The design team works for the contractor, not the owner or steering committee. A contract is negotiated with the contractor for both the design and construction of the selected proposed design. DESIGN-BUILD-OPERATE-MAINTAIN The contractor holds the contract with the architect. An honorarium must be paid to unsuccessful respondents in The design-build-operate-maintain (DBOM) model is an accordance with RCW 39.10.330(g). integrated partnership that combines the design and construction responsibilities of design-build procurements with Advantages operations and maintenance. These project components are procured from the private sector in a single contract • Streamlines project delivery through a single contract with financing secured by the public sector. With a DBOM between the owner and the design-build team, contract, a private entity is responsible for design and transforming the relationship between designers and construction and long-term operation and/or maintenance builders into an alliance, which fosters collaboration and services. The public sector secures the project’s financing teamwork. and retains the operating revenue risk and any surplus • Provides both architecture/engineering and operating revenue. construction under a single contract. Owner’s control of the entire process can be strengthened and financial The advantages and disadvantages for DBOM are the same risk is reduced by contracting with a single firm. in the Design-build element of the project, but differ regard- • The construction cost is guaranteed at the award of the ing operate and maintain. contract.

• The contractor carries the risk of the project. Advantages • If designer/builder has responsibility for performance, it • The project design can be tailored to the construction is motivated to build with quality. equipment and materials that will be used. In addition, • Eliminates the traditional finger pointing among the the DBOM team is also required to establish a long-term architect, engineer, and contractor, and allows resources maintenance program up front, together with estimates and attention to be productively focused. of the associated costs. • The team’s detailed knowledge of the project design Disadvantages and the materials utilized allows it to develop a tailored maintenance plan that anticipates and addresses needs • The Design/Build contractor has the incentive to as they occur, thereby reducing the risk that issues will complete projects faster and less expensively, which can go unnoticed or unattended and deteriorate into much mean reduced quality of materials and workmanship. more costly problems.

Project Analysis [21] Disadvantages RECOMMENDATION

• Owners must take great care to specify all standards to In reaching a decision on the best delivery method for this which they want their facilities designed, constructed, project, representatives from the Secretary of State’s office, and maintained. and the Department of Enterprise Services were joined by two leaders in their respective fields of Design-Build (DB) • Owners relinquish much of the control they typically and General Contractor/Construction Manager (GC/CM), possess with more traditional project delivery. Unless needs are identified up front as overall project Bill Kent and John Palewicz at a meeting held on May 24, specifications, they will not generally be met. This is 2016. Helping to facilitate the meeting were representatives important, because from design through operation, from SRG. DBOM contracts can extend for periods of up to 20 years or more. Bill Kent has served as the Design-Build Manger on several • An Archives-Library facility has highly specialized needs major projects in the Seattle area, two of which have not seen in regular commercial construction processes. won national design build awards from the Design Build That, combined with the long-term multi-generational Institute of America. He has spent over 29 years with the life (50-75 years) of the building is often beyond the M.A. Mortenson Company in Seattle and is currently a expectations of a typical DBOM company. Construction Executive with the company. Bill is a desig- • Very few Design/Build companies also undertake nated Design-Build Professional (DBIA) and he is one of operations and management on such a complex project, just 21 professionals in the United States certified by the thus reducing the number of bid competitors, especially Design Build Institute of America to teach their design-build with regards to the long anticipated life of the building. designation courses. He is the immediate Past President • The state’s historical and confidential secure records Design-Build Institute of America-Northwest Region. will be left in a privately managed facility. No other state archives in the nation does this and is not in keeping John Palewicz is the Director, Strategic Programs, and with common governmental archives standards. Capital Projects Office at University of Washington. He has over 40 year of experience working in construction and design to include 17 years with the University of Washington. His construction management work at UW includes over $500 million worth of construction primarily utilizing GC/CM.

Both individuals provided a detailed analysis of Design Build, Progressive Design Building and GC/CM. The Secretary of State Project Team then met on June 9, 2016 to go over the three sites and decide what the preferable delivery method for each site was. At both meetings it was recommended that construction on the Lacey and GA site be Design Build and the Tumwater Site be GC/CM. Mr. Kent, a major advocate of DB, and William Frare, Assistant Director, DES Architecture and Engineering Services, recommended GC/CM for the Tumwater site. That recommendation was accepted by the Secretary of State’s office.

GC/CM is authorized as an alternative public works project under RCW. 39.10.340. Among the many reasons it was chosen for the preferred site in Tumwater was that it met the basic criteria in RCW 39.10.340:

[22] Washington State Archives & Library Predesign General contractor/construction manager procedure— TUMWATER SITE Uses. Subject to the process in RCW 39.10.270 or Building on the Tumwater site would present a shorter time- 39.10.280, public bodies may utilize the general contractor/ line than the GA site, but the issue of moving an existing construction manager procedure for public works projects agency from the Modular Building could potentially delay where at least one of the following is met: the project unless a replacement facility is found and the tenant moved within 6 months of legislative authorization 1. Implementation of the project involves complex of the project. The goal is to have substantial completion by scheduling, phasing, or coordination; 2020, the 130th anniversary of statehood. 2. The project involves construction at an occupied facility which must continue to operate during construction; Construction should take place over 23-29 months at the Tumwater site. This includes demolition of the northern 3. The involvement of the general contractor/construction manager during the design stage is critical to the third and middle high bay area. The southernmost portion success of the project; of the building, which houses the Records Center, would not be impacted by the project. It is anticipated that, while 4. The project encompasses a complex or technical work the preparation and removal of the state printer from the site environment. and teardown of sections of the Modular Building may take up to a six months, design should occur in parallel with site As noted previously, GC/CM is preferred for complex preparation. projects and was recommended for the original Heritage Center plan. It creates a more collaborative design and con- LACEY SITE struction team by having both involved during the design phase. The GC/CM is selected based on qualifications, then Building on the Lacey site would present a shorter timeline on cost, which places the contractor as the central manager than the GA site, but site improvements and utility upgrade of a very complex project. The schedule can be acceler- could potentially add to the project timeline. The goal is to ated, GC/CM shares risk for project by guaranteeing cost, have substantial completion by early 2020. and architectural errors and omissions are greatly reduced resulting in far less expensive and detailed change orders. Construction should take place over 18 to 24 months at the Lacey site to include major site infrastructure. This includes major site upgrades which may take up to a six 2.2.11.3 Schedule months. Design process should occur in parallel with site preparation, which would dramatically shorten the The Tumwater, Lacey, and General Administration sites length of time it would take to have the facility built and require different schedules unique to each site. Each site commissioned. provides its own level of risk and ways to mitigate those risks. The assumption is that both sites will require some type of site preparation, facility construction, and commis- GA SITE sioning. Outside of those three assumptions, both sites Construction could take 28-34 months because of have very unique challenges notwithstanding different site preparation, stakeholder input, demolition of the GA interest groups and design expectations based on their Building, and construction on a very visible and highly regu- particular location. Design will take about 12-14 months to lated location. The GA site also requires a parking garage include public meetings, program input, and fine tuning of to meet the needs of staff and office customers, especially the final design. researchers visiting the Library-Archives holdings.

At the end of Design Development, there will be a constructability and value engineering review.

Project Analysis [23] LIBRARY-ARCHIVESLibrary‐Archives BUILDING Building DESIGN & CONSTRUCTION Design & SCHEDULEConstruction - TUMWATER Schedule SITE

17 18 19 20 JASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJA Design 123456789101112 Schematic Design Schematic Design Review & Approval Select GC/CM Design Development Design Development Review & Approval Value‐engineering Analysis Constructability Review Construction Documents Construction Documents Review & Approval Bid Period Construction 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 Mobilization and Set‐5 Days 2 Site Clearing and Earthwork‐20 Days 3 Demolition‐15 Days 4 Exc/Import 3' Str Fil20 days 5 Std Strip/Pad Foundations‐46 Days 6 Mats‐25 Days 7 Storm Water Treatment‐30 Days 8 Water Supply‐10 Days 9 Slab on Grade‐70 Days 10 Concrete Structure and Upper Floors‐40 Days 11 Elevator Pits‐10 Days 12 Concrete Shear Walls‐ 5 Days 13 Structural Steel Upper Floors‐25 Days 14 Metal Deck and Concrete Upper 15 Steel Frame Roof/Decking System (Flat Roof)‐175 Days 16 Exterior Wall System and Clading‐77 Days 17 Exterior Glazing‐45 Days 18 Interior GWB Walls‐108 Days 19 Ceiling Finishes Drywall‐45Days 20 Interior CMU Walls‐107 Days 21 Interior Glazed Walls‐55 Days 22 Interior Wall Finishes Paint/Tile/Acoustic ‐110 Days 23 Interior Wall Finishes Paint‐Storage Areas‐70 Days 24‐Floor Finishes Concrete Sealer or Hardener‐10 Days 25‐Floor Finishes Carpet/Vinyl/Tile‐30 Days 26 Ceiling Finishes Acoustical Ceiling‐64 Days 27 All Systems Rough‐in‐140 Days 28 All Systems Finish/Trim‐60 Days 29 Equipment and Furnishings‐55 Days 30 Punch list/System Testing/Demoblition‐30 Days

[24] Washington State Archives & Library Predesign 3 Program Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[26] Washington State Archives & Library Predesign 3.0 Program Analysis

SRG Partnership’s 2010 predesign and updated analysis by the General Administration Building is no longer considered the Secretary of State’s Office identified program needs for in planning and design. The Tumwater site is the preferred a new facility. While focused on Library and Archives opera- alternative. tions, this report also includes adding Elections, Special Programs, Operations, and the off-site Records Center stor- It is assumed that the Archives, Library, Corporations, age into the facility built in Tumwater. The facility will include Elections Division, off-site storage facilities for the Library a combined reading and research room, meeting facilities, and Records Center, Special Programs, and Operations reception space, a loading dock, processing rooms, and Division offices will completely vacate the seven sites they office space. It would provide for a centralized point for currently occupy and consolidate their space at the new customer service, combine similar activities, reduce driving location. It is also assumed that financing available through time between activities, and reduce operating, IT, and current rents, legislative appropriation, and fundraising program costs. will cover the cost of construction and furnishings for the new facility. Lastly, by choosing the site in Tumwater, future The project will allow for moving long-term archival and growth will not be impeded because the size of the lot. Library storage space onto compact shelving, achieving a more economical use of storage space. With anticipated An important element in the financing strategy for the reduction in agency-based paper files, Records Center new Library-Archives facility is for the Secretary of State’s space needs will continue to diminish, providing the office to own the whole facility, including the State Records Archives with necessary expansion space for a further 50 Center. This is already being done with four regional years without expanding the building footprint. archives in Cheney, Ellensburg, Bellevue, and Bellingham, and the Talking Book and Braille Library in Seattle.

3.1 Assumptions This analysis examines location and program needs of the 3.2 Existing Facilities Inventory Library-Archives facility based on previous design studies Existing facilities will be replaced with the new Library- in 2006 and 2010. It modifies previous predesigns with the Archives Building in Tumwater. These are part of the State addition of other Secretary of State programs and removal Facility Inventory System (FIS) and are properly coded in the of museum and large public conference areas once part of FIS. the original Heritage Center predesign. The original site of

EXISTING FACILITIES INVENTORY

Building Name Address Building Owner Condition

Archives Building 1129 Washington St SE, Olympia Department of Enterprise Services Fair

Dolliver Building 801 S. Capitol Way, Olympia Department of Enterprise Services Good

Elections Building 520 Union Ave SE, Olympia Sami Company LLC Good

Library Annex 7510 New Market ST SW, Tumwater Department of Enterprise Services Fair

Records Center Annex 8009 River Drive, Olympia Kaufman Development LP Good

Washington State Library 6880 Capitol Blvd SE, Tumwater Vine Street Investors LLC Good

Program Analysis [27] 3.3 Space Needs Assessment 3.4 Space Requirements In preparation for this predesign, an exhaustive program- The chart on the following pages illustrate the function ming and space needs assessment was undertaken by the of each space and its programs. Creating a consolidated Secretary of State’s Office. This space planning process space for the Washington State Library and Archives is of conforms to the Secretary of State’s Office six-year and critical importance to the State of Washington, the public, ten-year plans for collocating and consolidating divisions researchers, patrons, and private industry who require read- within the Office. Both DES’s Space Allocation Guidelines ily available research materials. A single facility will create and internal office space use and planning guidelines were a streamlined approach, providing both cost savings and utilized in the development of the space needs assessment. operational efficiencies. The project will also incorporate A major element of this planning considered consolida- space, currently leased for the Secretary of State’s fiscal, tion of conference rooms and meeting space and other Special Programs, Corporations, Charities, Records Center, multi-agency use space (restrooms, break room, etc.). The and Elections offices, into the new facility. following square footage shows the net and gross square feet to include an overall listing by space use and a break- This analysis has demonstrated a clear need to change down by program. from the substandard facilities currently housing the Library, Archives, Corporations, and Elections Divisions to more flexible and efficient space. It has also revealed that the only viable cost-effective option which also provides an upgraded Archives facility and better layout for the library is to construct a new jointly-occupied building. The new space would consolidate the number of support facilities (conference rooms, restrooms, public areas) and create a stronger working relationship between the state Archives and Library.

According to Pacifico and Wilsted (2009), “Archival collections are considered permanent and irreplaceable, and building structures and systems must be designed with long life expectancies” (p. 23). The unique temperature and humidity requirements for a Library-Archives Building and the long-term life span of the structure require operating costs and life-cycle costs to be a priority consideration during design and construction. Proper planning, design, and construction that include life-cycle cost analysis and energy efficiency measures will keep the operating costs of the building and the climate control system manageable while providing for the unique demands associated with major public Libraries and Archives.

[28] Washington State Archives & Library Predesign Library/Archives Program Areas 6/23/16 2:38 PM TOTALTumwater Site ‐ Total Desired Pro DESIRED PROGRAM gram Conference Rooms 4,900 Set up in classroom style with 21 computer workstations. Desks not Initiative Check/Computer Training Elections CR 1 1,100 1,100 against walls, one station is permanent for supervisor and at one end. Classroom /Combined Direct link to public area. Large conference room with storage area and kitchenette. Direct link CR Conference Room‐Large Combined 1 1,400 1,400 to lobby area. CR Conference Room‐Small Combined 1 350 350 12‐14 around a conference table (Near Lib/Archives Exec. Offices)

12‐14 around a conference table ‐ Break down and use as call center CR Conference Room‐Small Combined 1 350 350 for elections every four years ‐ Feb ‐ December in Pres Election years. Have connection for multiple telephones, off elections offices CR Conference Room‐Medium Combined 1 550 550 25 around a conference table in secure office area 25 around a conference table ‐ Near or directly connected to lobby CR Conference Room‐Medium Combined 1 550 550 area. CR Conference Room ‐ Small Combined 4 150 600 Round table with four chairs throughout secure office areas (Like DES) Offices 29,542 Area for printers and copiers in open area with cabinets for office Off Copier‐Printer Rooms Combined 5 180 900 supplies ‐ one per major program area. Off Facilities Offices Facilities 1 168 168 Facilities Mgr. Off Facilities Cubicles Facilities 4 64 256 Custodians (2), Maintenance, Grounds Keeper Off Facilities WK & Circ Facilities 5 72 360 Open work space 3' File cabinet 3' circ with 3' Table x 6' long Off IT Office IT 1 168 168 Secure Access ‐ Next to Server Room in closed work area Secure Access ‐ Next to Server Room in closed work area. In separate Off IT Cubicles IT 17 64 1,088 room Storage area off IT workroom. 24" shelving on one wall with 14" SS IT Storage Room IT 1 180 180 shelving on the other two walls with central 24x48 high work table Open work space. One 3' Vertical File Cabinet 3' circ 3' Table x 8' long against wall for computer buildout workspace for four. Include Off IT WK & Circ IT 18 55 990 multiple plugs and network connections and shelving at build‐out station. Off Operations Office Operations 1 240 240 Operations DIR Off Operations Offices Operations 3 168 504 Budget MGR, Fin. Svs. MGR, Acct. Supv. Secure Access ‐ No Public Access, individual 5' high walled workstation‐ Off Operations Cubicles Operations 14 64 896 not open workstations. Off Operations WK & Circ Operations 18 60 1,080 Space for four 3' vertical file cabinets and 4' circ Off HR DIR Office HR 1 240 240 Secure Access ‐ HR DIR ‐ HR office in an enclosed secure suite Off HR Asst DIR Office HR 1 168 168 Secure Access ‐ HR ASST DIR ‐ HR office in an enclosed secure suite

Off HR Cubicles HR 4 64 256 Secure Access ‐ No Public Access w/copier ‐ in an enclosed secure suite

Add 4 Vertical File Cabinets + 4' circ with copier and cabinet‐ Off HR WK & Circ HR 6 60 360 workspace next to copier (in an enclosed secure suite)

Secure Access ‐ No Public Access, HR DIR ‐ Round table in center of Off HR Interview Room HR 1 168 168 room and single book case, located just outside door to HR offices. Branch Svs MGR, Libr. Dev. MGR., Central Services MGR, Fed. Off Library Staff Offices Library Staff 4 168 672 Collection MGR. Tech Services, Lib Dev, R&D, Public Services, Lib Branches ‐ Includes 4 Off Library Staff Cubicles Library Staff 33 64 2,112 volunteer stations (smaller cubicles) Open work space. Add a wall of six 3' vertical file cabinets, four 36" Off Library Staff WK & Circ Library Staff 37 72 2,664 bookshelves. Archives ‐ Off Mgmt. Offices 2 240 480 Librarian, Archivist Secure Access ‐ No Public Access w/o escort. Main/Lib Archives ‐ Asst. Librarian, Deputy Archivist. Secure Access ‐ No Public Access w/o Off Mgmt. Offices 2 168 336 Main/Lib escort. Archives ‐ Off Mgmt. Cubicles 2 64 128 Admin Assts Library/Archives Main/Lib Archives ‐ Off Mgmt. WK & Circ 6 55 330 Open work space. two‐ 3' vertical files, 5' circ Main/Lib Records Mgmt. ‐ work area to process microfilm and temporary Off Security Microfilm Mgr. Archives ‐ Main 1 240 240 storage cabinets, connected to security microfilm vault

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Program Analysis [29] Library/Archives Program Areas 6/23/16 2:38 PM Processes smaller projects at work stations and larger projects using Off Archives Imaging Archives ‐ Main 6 100 600 scanner room Open workstations with desktop for scanners ‐ Same room with Library Imaging but separated. Next to Scanner Rooms

Off Archives (interns) Archives ‐ Main 6 64 384 Open workstations for college interns

Digitizes small to large newspapers. Open workstations with books shelf and deep shelving for holding items to be processed. Combined Off Library Digital Collections Library 3 100 300 with Archives Imaging workspace but in separate section of the room since items to be scanned are different.

Off Records Mgmt. S/L WK & Circ Archives ‐ Main 3 100 300 Open work space with open workstations.

Archives ‐ Main Secure Access ‐ off Research Room Open area with large work table Off Archives ‐ Research Spt 6 80 480 and SW and 4‐3" wide book shelves, 3 ‐ 3' wide vertical shelving. Open work space. Room is directly connected with research room. Archives ‐ SW Off Archives ‐ Research Spt Wk/circ 6 72 432 May or may not include rare books staff and connection to library rare Mgmt. books vault. Secure Access ‐ No Public Access. Four work stations in open layout on one side and work tables, deep shelving on the other side of the room. Acquisition and Processing Room Archives 1 1,000 1,000 Access on one side to the conservation/preservation lab and on the other to the secure storage space for state Archives and SW Archives. 300 SF Storage Room.

Near mail room if possible, but not necessary. Can be in open Acquisition Processing Cubicles Library 3 100 300 workspace with other library programs. Three cubicles with open work area for sorting of incoming books and unpacking boxes. Limited access, deep shelving to receive large donations and book Acquisition Processing Storage Library 1 240 240 collections before processing items. Acquisition Wk. & Circ Library 3 72 216 Corporations & Corporations & Charities Division Off Charities 1 240 240 Division Director with Conf table Office ‐ DIR Division Corporations & Dep Dir, Charities Manager, Customer Service Manager (front Corporations & Charities Division Off Charities 4 168 672 counter), Customer Services Manager (Intake) Offices near employee Offices Division teams Mostly secure area with no public access except for customer service Corporations & Corporations & Charities Division personnel (6) Customer service personnel (4) should be in public lobby Off Charities 30 64 1,920 Cubicles to include Apostille (2). Three windows with workstations and three Division other workstations with 4' separation. Corporations & Separate cubicles with 5' high walls. Group in separate sections, three Off Corp. & Charities WK & Circ Charities 35 60 2,100 3' vertical file cabinets, space for outgoing mail (2'x 6' worktable), 4' Division separation Corporations & Off Corp. Telephone Team Charities 9 64 576 Separate acoustical room. Place off Corporations work area Division Corporations & Off Corp. Telephone Team Circ Charities 9 50 450 5' Tall wall cubicles not open to other cubicles Division Off Elections Offices‐DIR Elections 1 240 240 Directors office with conf table. Secure Access Off Elections Offices Elections 1 168 168 Asst Director. Secure Access Cubicles need to have a lot of desktop space. Secure Access, 10x7 Off Elections Cubicles Elections 17 70 1,190 cubicles Place a small and medium conference room nearby. Elections storage Off Elections WK & Circ Elections 19 50 950 area needs to be connected to this space. Also room for a dedicated mail processing, Secure Access Workroom with central sorting tables, no cubicles. Secure Access ‐ No Spec Programs Public Access near mail room. Separate workroom ‐ no cubicles ‐ six 3' Off Open Workroom 1 700 700 (PB) vertical file cabinets, two tables, two 8'x3' sorting tables, and four open work stations Secure Access ‐ No Public Access. Separate Room. Four regular and Off Open Workroom Legacy Project 1 700 700 two smaller intern desks. Work area with a central circular work table, three 3' vertical file cabinets, 2‐3'wide bookshelves, 7x3' cabinet Disperse throughout secure area offices. 50 NSF ea. personal retreat Off Quite Rooms All 8 50 400 area Public Areas 7,850

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[30] Washington State Archives & Library Predesign Library/Archives Program Areas 6/23/16 2:38 PM Controlled access to archives standards, some open shelving, large tables for researchers, off reading room with staff desk to support PA Archives Research Room Archives 1 1,200 1,200 researchers split room like in Alaska. Likely to use historic tables from present Archives room ‐ no natural light Separate part of Reading Room, includes newspaper microfilm Family History, Genealogy, PA Library 1 1,000 1,000 cabinets, Polk Directories, Historical and Census documents/microfilm, Newspaper Collection pamphlets. Main reception desk for Lib/Arch research areas, circulation collection Library Reading Room Open and reference, phone books, legal reference, Journals, NW Collection, PA Library 1 5,500 5,500 Collections newspapers and periodicals, computer terminals, microfiche readers, seating area and large tables. lots of natural light Archives ‐ Lockers for storage of patron backpacks, etc. Monitored by security. PA Public locker Space 1 150 150 Main/SW Lib Near reading room entrance and security desk. Secured Storage 55,900 Secure Access ‐ No Public Access ‐ Temperature and humidity controlled (54°f/40%), non‐aqueous fire system. Seven box high double deep compact shelving. Floor load 300 PSF. Governor's Papers, Archives ‐ enrolled bills from 1853‐present, items of significant historical SS State Historic Documents 1 1,000 1,000 Main/SW relevance to state legacy including some furniture and non‐document memorabilia. 80% compact, 20% static shelving with deep (36") shelving on one side. Approximate box numbers =3,391+additional 36" Deep shelves for 1/2 the static shelving.

Documents, Microfilm, microfiche and Maps. Secure Access. Five shelf SS Federal Collection Library 1 12,000 12,000 high compact shelving. Floor load 300 PSF. Includes four map cases. Approximate box numbers =31,469 Secure Access ‐ No Public Access. Temperature and humidity controlled (60°/35%), non‐aqueous fire system. 12' high double deep SS Archives‐Main Main Storage Area Archives ‐ Main 1 20,000 20,000 compact shelving. Floor load 300 PSF. 80% compact, 20% fixed shelving. Use of docket filing system for 10% of collection. Approximate box numbers = 120,120 Secure Access ‐ No Public Access. Temperature and humidity controlled (60°/35%), non‐aqueous fire system. 12' high double deep compact shelving. Floor load 300 PSF. Contains plans collection. 80% SS Archives ‐ SW Main Storage Area Archives ‐ SW 1 10,000 8,000 compact, 20% fixed shelving. Use of Docket filing system for 35% of collection. Maps and floor plans for SW will be stored in this area. Does not need to be in separate space from main archives, but in distinct separate area. Approximate box numbers =48,048 State and local maps only, flat storage drawers for small and large maps and plans (no SW plans) around a central table. Secure Access ‐ Archives ‐ SS Map and Plan Collection 1 2,500 2,500 No Public Access w/o escort, temperature and humidity controlled Main/Lib (60°/35%), non‐aqueous fire system. Mixed sizes, large table to lay out documents Archives ‐ Open grate shelving and processing work space. Items go from frozen SS Photo Holding Room ‐ 40 Degrees 1 200 200 Main/SW Lib state to this space for holding 24‐48 hours. Archives ‐ SS Photo Vault ‐ 54 Degrees 1 500 500 Secure storage for photo storage Main/SW Lib Archives ‐ SS Photo Vault ‐ Frozen 1 100 100 Storage of Nitrate Negatives (17°/35%) Walk In Freezer Main/SW Lib

Limited Public Access. Steven's Collection and Rare Books. May be designed for public viewing of collection without direct access to books and papers. Temperature and humidity controlled, non‐aqueous fire system. Five shelf high single deep non‐compact shelving and Rare Books and Territorial Collection Archives ‐ specialized archival storage. Temperature and humidity controlled SS 1 1,100 1,100 (2 cubicles and processing area) Main/ Lib (65°/35%), non‐aqueous fire system. Floor load 300 PSF. Cubicle area should be outside room and may be connected to research room staff area. Cubicle large enough for two desks and two long tables with a set of deep shelving for processing rare documents and doing repairs to books and manuscripts.

Secure Access ‐ No Public Access, Historic Reference Collections, State Publications, Folios, Manuscripts/Pvt Papers, Journals (processed and SS Secure Collection Library 1 9,500 9,500 unprocessed), periodicals, Newspapers, and clippings. Compact shelving. Mixed shelving ‐ 80% compact shelving 20% static deep shelving for large documents

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Program Analysis [31] Library/Archives Program Areas 6/23/16 2:38 PM Separate storage vault attached to Security Microfilm Manager's work PAS / AR & area. 65 degrees with 40% humidity. Standard compact shelving, Archives ‐ SS Security Microfilm Storage 1 1,000 1,000 climate control, non‐aqueous fire system for back‐up microfilm for Main/SW state and local records. Manager in separate office and is accounted Library for in office section. Approximate box numbers = 6340. Staff Areas 1,800 Kitchen with full layout of shelving, two large fridges and two freezers, four microwaves, two sinks and two dishwashers, two small refrigerators for allergies, large prep space not in front of microwaves, Lunch/Break Room Combined 1 1,000 1,000 etc.. Split room in half with one side a quite room with small tables and the other for larger groupings of people who want to talk. Place appliances in the center with full exhaust on both sides of split room. 1 each for men/women in secure area off one of the sets of staff Staff Locker Rooms/Showers(2) Combined 2 400 800 restrooms Work Areas 5,150 Green Screen, sound proof with control room and 700 SF vault with Audio/Video Studio/Conversion Legacy, Library, compact shelving‐temp/humidity control. Use for recording, staff 1 1,500 1,500 Lab/Vault Main Archives interviews, oral histories, 300 sf dedicated to A/V conversion lab. Vault to hold historic films and multi‐media from both Library and Archives.

Off loading dock to accept wet, insect, or mold contaminated records. Pre‐accessing Fumigation capable with dehydration equipment. Off loading dock Archives ‐ Room/Conservation/Preservation 1 1,100 1,100 connected to Archives acquisition room. Large shelving, freezer, other Main/SW, Lib Lab and Work Area equipment to decontaminate items if needed. Need special ventilation or hood above large processing table, deep sink.

Storage and work area only. Open to outside with floor sink and Grounds Storage and Supplies Facilities 1 250 250 washable walls. Be able to drive in riding lawn mower and house grounds equipment. Storage racks for lawn equipment.

Sorting area, and supply room. Secure Access ‐ No Public Access ‐ Direct Access to smaller dedicated Loading Dock and Lib Acquisitions. Large work tables with under table storage. Central table for sorting and another area for processing outgoing mail. Area for two sets of Mailroom Combined 1 672 672 mail slots, one for incoming office mail (14 boxes ‐ 15" deep 15" high 10" wide) and 75 boxes in a separate area for outgoing mailing to depository libraries. This will include an area of deep shelving to hold the documents for distribution when they come in.

Mailroom Cubicles Combined 2 64 128 Open cubicles in mailroom work area Shelving on one wall but mostly open space for furniture and equipment temporary holding. Off mail room with large or double Surplus Room Combined 1 200 200 doors. Could open to outside near mailroom door. For gathering surplus items to be sent to state surplus. Secure Access ‐ No Public Access, work areas, scanners divided by Archives‐ black curtain, dark walls. Breakup in light isolated rooms (one jumbo Scanners 1 1,300 1,300 Main/SW/LIB scanner and five desk top scanners), Deep shelving to hold items for scanning. Space for carts bringing in and taking out scanned items Infrastructure 3,200 Off lobby Sec Desk Opens to Sec. office. Storage area for security INF Security Office Combined 1 200 200 items included, etc. Voters' Pamphlets, candidate filing, certification and training, county reviews, etc. ‐ lateral filing cabinets, large secure cabinets for Voter INF Storage Elections 1 650 650 outreach, HAVA, C&T. Office supplies, various printers, mailing supplies for Elections. May be near initiative space but connected to Elections work area. Cubicle and office furniture storage, CFD, Legacy, Lib‐Archives events Storage Room for exhibits, print INF Combined 1 1,500 1,500 and display storage, Surplus temporary storage. Divide into 3‐4 cages. media, events Near Public Space ‐ lobby Secured, Enclosed ‐ double bay 12' wide and 12' high door. Be able to have positive air pressure when doors close. Raised loading dock INF Loading Dock Archives 1 850 850 platform with dock leveler. Double doors going into processing space. Should fit a Peterbuilt which is 26’ 6” long and about 10’ 6”to the outside of the mirrors. Programmed Non‐Net Areas (Included in Non‐NSF Areas Below)

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[32] Washington State Archives & Library Predesign Library/Archives Program Areas 6/23/16 2:38 PM Initial entry to building with posted security station and info desk, display space, waiting area. Display cases, customer windows (3) for PA Entry foyer ‐ Reception Area Combined 1 2,200 2,200 Corporations, storage space for lobby items (e.g. rope off areas, unused display cases, barricades). Direct connection to public area. In circulation below. Near staff locker room w/sink Cabinet for storage. In Public Toilets First Aid/Lactation Room Combined 1 100 100 etc. below. Two employee on each floor and one public off public space. In Public Public Restrooms (3 sets) Combined 3 300 900 Toilets etc. below. INF Elevators (2) Combined 2 150 300 (150 sf ea.) Controlled Access off public space. In circulation below.

Secure, off of Accessions Space. Not off loading dock but close by. Archives ‐ INF Freight Elevator 1 200 200 Items may need to be decontaminated and go through Archives Main/SW, Lib Accession process before being put in elevator. In circulation below. (100 sf ea.) Sink and mop floor sink, one per floor in the office /public INF Janitor Closets Combined 4 100 400 area and one per floor in the secure area. HVAC/Electrical/Elevator Rooms. Part of INF Mechanical Room (s) Combined 1 7,500 7,500 Mechanical/Electrical/Technology below (200 sf ea.) storage rooms. Not for office supplies but general storage INF Standard Storage Combined 4 200 800 throughout office areas. See unassigned storage below. No Public Access ‐ One on each floor of staff area. Part of INF Telecom Room IT 2 150 300 Mechanical/Electrical/Technology below Total NSF From Above 108,342 Net to Gross Conversions Source % Non‐Net Area Circulation % of GSF 12.00% 18,882 Many large spaces with circulation internal to the space. Mechanical/Electrical/Technology See M/E/T 9.38% 14,762 Area is from M/E/T outline of spaces. Walls, Partition, Structure % of GSF 7.00% 11,014 Lots of large spaces so amount of wall is on the low percentage Public Toilets etc. % of GSF 2.00% 3,147 Janitor Closets See Above 0.25% 400 Unassigned Storage See Above 0.51% 800 Total Non‐NSF From Above 31.14% 49,005 NSF+Non‐NSF=GSF GSF= 157,347 Records Center Storage GSF 15,000 Records Center Storage Records Center 1 15,000 15,000 Consolidate River Drive storage. Tumwater Only GSF Total Total GSF with Records Storage= 172,347 This is all new Construction Total GSF Existing Records Storage= 50,000 This is existing records storage that will remain Total GSF New and Existing= 222,347 This is the total building with both new and existing.

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Program Analysis [33] PROGRAM BY SPACE TYPE The Program By Space Type diagram is a graphic representation of the project’s detailed program. Each space identified in the program is illustrated as a colored rectangle, scaled to match the square-footage identified in the program document. Private offices, open offices, conference rooms, and meeting rooms are proportioned to meet the DES Space Allocation Area Standards where appropriate. CONFERENCE ROOMS WORK AREAS CONFERENCE ROOMS WORK AREAS Conference Rooms

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf (1) @ 1500sf (1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @ 200sf (1) @ 1300sf (1) @ 1100sf (2) OO @ 64sf LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf (1) @ 1500sf (1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @ 200sf (1) @ 1300sf (1) @ 1100sf (2) OO @ 64sf

CONFERENCEOfficeOFFICECONFERENCE & Staff &ROOMS STAFF Areas ROOMS AREAS WORK WORKAREAS AREAS CONFERENCE ROOMS WORK AREAS OFFICE & STAFF AREAS Enclosed Suite

Enclosed Suite

Acoustic Separation

LG CONF LG CONF MD CONF MD CONF SM CONF SM CONFINITIATIVE CHECKINITIATIVE / SM CHECK CONF / SM CONF Audio / Video Lab Audio / Video Lab Pre-Accessing Pre-AccessingGrounds Stor GroundsMail Stor MailSurplus ScannersSurplus Scanners Acoustic Separation (1) @ 1400sf (1) @ 1400sf (2) @ 550sf (2) @ 550sf(2) @ 350sf (2) @ 350sfCOMPUTER TRAINCOMPUTER(4) @TRAIN 150sf (4) @ 150sf (1) @ 1500sf (1) @ 1500sf (1) @ 1100sf (1) @ 1100sf(1) @ 250sf (1) @ 250sf672sf (1)(1) @ @ 672sf 200sf (1)(1) @ @ 1300sf 200sf (1) @ 1300sf (1) @ 1100sf (1) @ 1100sf (2) OO @ 64sf (2) OO @ 64sf LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf (1) @ 1500sf (1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @ 200sf (1) @ 1300sf (1) @ 1100sf (2) OO @ 64sf COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS (5) @ 180sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (4) OO @ 64sf (1) STOR @ 168sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS COPY / PRINT FACILITIES(5) WK @ 72sf IT(17) OO @ 64sf OPERATIONS(14) OO @ 64sf HR(1) RM @ 168sf LIBRARY(6) OO @ /64sf ARCHIVES STAFF (3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (5) @ 180sf (1) PO @ 168 (1)(18) PO WK @ @ 168sf 55sf (1)(18) PO WK @ @ 240sf 60sf (1)(4) POOO @@ 240sf64sf (4)(39) PO OO @ @ 168sf 64sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf OFFICEOFFICE & STAFF (4)& OO STAFF@AREAS 64sf (1)AREAS STOR @ 168sf (3) PO @ 168sf (1)(6) POWK @@ 168sf60sf (9)(43) OO WK @ @ 100sf 72sf (5) WK @ 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (6) OO @ 64sf (3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf (18) WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (39) OO @ 64sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf OFFICE & STAFF AREAS Enclosed Suite(6) WKEnclosed @ 60sf Suite (43) WK @ 72sf

Enclosed Suite PUBLIC AREAS INFRASTRUCTURE PUBLIC AREAS INFRASTRUCTURE Acoustic SeparationAcoustic Separation Acoustic Separation

COPY / PRINT COPYFACILITIES / PRINT FACILITIESIT IT OPERATIONS OPERATIONS HR HR LIBRARY / ARCHIVESLIBRARY STAFF / ARCHIVES STAFF LIBRARY / ARCHIVESLIBRARY MGMT / ARCHIVESACQUISITION MGMT PROCESSINGACQUISITION PROCESSINGCORPORATIONS &CORPORATIONS CHARITIES & CHARITIES CORPORATIONS PHONECORPORATIONS TEAM PHONEELECTIONS TEAM ELECTIONS OPEN WORKROOMSOPEN WORKROOMSQUIET ROOMS QUIETSTAFF ROOMS AREAS STAFF AREAS (5) @ 180sf (5) @(1) 180sf PO @ 168 (1) PO @(1) 168 PO @ 168sf (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (1) PO @ 240sf (1) PO @ 240sf(4) PO @ 168sf (4) PO @ 168sf (3) PO @ 240sf (3) PO @ 240sf (1) RM @ 1000sf (1) RM @ 1000sf(1) PO @ 240sf (1) PO @ 240sf (9) OO @ 64sf (9) OO @ 64sf (1) PO @ 240sf (1) PO @ 240sf (2) RM @ 700sf (2) RM @ (8)700sf RM @ 50sf (8)(1) RM RM @ @ 50sf 1,000sf (1) RM @ 1,000sf (4) OO @ 64sf (4) OO @(1) 64sf STOR @ 168sf (1) STOR @ 168sf (3) PO @ 168sf (3) PO @ 168sf (1) PO @ 168sf (1) PO @ 168sf(9) OO @ 100sf (9) OO @ 100sf (2) PO @ 168sf (2) PO @ 168sf (1) STOR @ 240sf (1) STOR @ 240sf(4) PO @ 168sf (4) PO @ 168sf (9) WK @ 50sf (9) WK @ 50sf (1) PO @ 168sf (1) PO @ 168sf (2) RM @ 400sf (2) RM @ 400sf COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS (5) WK @ 72sf (5) WK @(17) 72sf OO @ 64sf (17) OO @ 64sf (14) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (1) RM @ 168sf(6) OO @ 64sf (6) OO @ 64sf (3) OO @ 100, (2) OO(3) OO@ 64sf @ 100, (2) OO(3) @ OO64sf @ 100sf (3) OO @ 100sf (30) OO @ 64sf (30) OO @ 64sf (17) OO @ 70sf (17) OO @ 70sf (5) @ 180sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (18) WK @ 55sf (18) WK @ 55sf (18) WK @ 60sf (18) WK @ 60sf (4) OO @ 64sf (4) OO @ 64sf(39) OO @ 64sf (39) OO @ 64sf (6) WK @ 55sf (6) WK @ 55sf (3) WK @ 72sf (3) WK @ 72sf (35) WK @ 60sf (35) WK @ 60sf (19) WK @ 50sf (19) WK @ 50sf (4) OO @ 64sf (1) STOR @ 168sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf (6) WK @ 60sf (6) WK @ 60sf(43) WK @ 72sf (43) WK @ 72sf (5) WK @ 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (6) OO @ 64sf (3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf (18) WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (39) OO @ 64sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf (6) WK @ 60sf (43) WK @ 72sf ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS Security Elections Stor Combined Storage Loading Dock RESEARCH (1) @ 1000sf (1) @ 5500sf (1) @ 150sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf (1) @ 1200sf ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS Security Elections Stor Combined Storage Loading Dock RESEARCH (1) @ 1000sf (1) @ 5500sf (1) @ 150sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf PUBLIC(1)PUBLIC @AREAS 1200sf AREAS INFRASTRUCTUREINFRASTRUCTURE PUBLIC AREAS INFRASTRUCTURE Public Areas Infrastructure

SECURED STORAGE SECURED STORAGE

ARCHIVES ARCHIVESGENEALOGY GENEALOGYLIBRARY READINGLIBRARY ROOM READING ROOM LOCKERS LOCKERS Security ElectionsSecurity Stor CombinedElections Stor StorageCombined LoadingStorage Dock Loading Dock RESEARCH RESEARCH(1) @ 1000sf (1)(1) @ @1000sf 5500sf (1) @ 5500sf (1) @ 150sf (1) @ 150sf (1) @ 200sf (1) @(1) 650sf @ 200sf (1)(1) @@ 2000sf650sf (1) @ 2000sf(1) @ 850sf (1) @ 850sf (1) @ 1200sf (1) @ 1200sf ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS Security Elections Stor Combined Storage Loading Dock RESEARCH (1) @ 1000sf (1) @ 5500sf (1) @ 150sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf (1) @ 1200sf

CONFERENCE ROOMS WORK AREAS Work Areas SECUREDSECURED STORAGE STORAGE SECURED STORAGE

STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 12,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF (1)Audio @ 1000sf/ Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners (1) @ 200sf (1) @ 1000sf STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO(1) @ 100sf VAULT RARE BOOKS SECURE COLLECTION SECURITY (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf DOC'S(1) @ 1500sf (1) @ 12,000sf (1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @(1) 20,000sf @ 200sf (1) @ 1300sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM (1) @ 1100sf (1) @ 1000sf (2) OO @ 64sf (1) @ 200sf (1) @ 1000sf (1) @ 100sf

OFFICE & STAFF AREAS SPECIFIED NON-NET AREAS Enclosed Suite SPECIFIED NON-NET AREAS

[34] Washington State Archives & Library Predesign

STATE HIST STATEFEDERAL HIST COLLECTIONFEDERAL COLLECTION ARCHIVES MAIN STORAGEARCHIVES MAIN STORAGE ARCHIVES SW STORAGEARCHIVES SW STORAGE MAPS & AcousticPLANS SeparationMAPS & PLANSPHOTO VAULT PHOTORARE BOOKS VAULT RARESECURE BOOKS COLLECTIONSECURE COLLECTION SECURITY SECURITY DOC'S DOC'S(1) @ 12,000sf (1) @ 12,000sf (1) @ 20,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 8000sf (1) @ 2500sf (1) @ 2500sf (1) @ 500sf (1)(1) @ @ 500sf 1100sf (1) (1)@ 1100sf@ 9500sf (1) @ 9500sf MICROFILM MICROFILM (1) @ 1000sf (1) @ 1000sf (1) @ 200sf (1) @ 200sf (1) @ 1000sf (1) @ 1000sf STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY (1) @ 100sf (1) @ 100sf DOC'S (1) @ 12,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1000sf (1) @ 100sf

COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS (5) @ 180sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (4) OO @ 64sf (1) STOR @ 168sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf (5) WK @ 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf Entry / Reception(6) OO @ 64sf First Aid Restrooms Elevators Janitor Std Storage(3) OOTelecom @ 100, (2) OOMechanical @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf (18) WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (1) @ 2200sf(39) OO @ 64sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf(6) WK(2) @ @ 55sf 150sf (1) @ 7500sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf (1) @ 200sf (6) WK @ 60sf Entry / Reception(43) WK @ 72sf First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf SPECIFIEDSPECIFIED NON-NET NON-NET AREAS AREAS(1) @ 200sf SPECIFIED NON-NET AREAS PUBLIC AREAS INFRASTRUCTURE NET-TO-GROSS NET-TO-GROSS

Entry / Reception Entry / Reception First Aid RestroomsFirst Aid ElevatorsRestrooms JanitorElevatorsStd StorageJanitor TelecomStd StorageMechanicalTelecom Mechanical (1) @ 2200sf (1) @ 2200sf (1) @ 100sf (3) @(1) 300sf @ 100sf (2)(3) @@ 150sf300sf (4) @(2) 100sf @ 150sf(4) @ (4)200sf @ 100sf(2) @(4) 150sf @ 200sf(1) @(2) 7500sf@ 150sf (1) @ 7500sf (1) @ 200sf (1) @ 200sf Entry / Reception First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf (1) @ 200sf ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS Security Elections Stor Combined Storage Loading Dock RESEARCH (1) @ 1000sf (1) @ 5500sf (1) @ 150sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf (1) @ 1200sf

NET-TO-GROSSNET-TO-GROSS NET-TO-GROSS

Non-Net Gross Area SECURED STORAGE (1) @ 36,969sf Non-Net Gross Area (1) @ 36,969sf

PROGRAM by Space Type PROGRAM by Space Type Washington State Library-Archives Building Non-Net Gross AreaNon-Net Gross Area (1) @ 36,969sf (1) @ 36,969sf Washington State Library-Archives Building Non-Net Gross Area 21 June 2016 (1) @ 36,969sf 21 June 2016 STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 12,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1000sf (1) @ 100sf PROGRAMPROGRAM by Spaceby Space Type Type PROGRAM by Space Type SPECIFIED NON-NET AREAS WashingtonWashington State State Library-Archives Library-Archives Building Building 21 June21 2016June 2016 Washington State Library-Archives Building 21 June 2016

Entry / Reception First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf (1) @ 200sf

NET-TO-GROSS

Non-Net Gross Area (1) @ 36,969sf

PROGRAM by Space Type Washington State Library-Archives Building 21 June 2016 CONFERENCE ROOMS WORK AREAS

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners CONFERENCE(1) @ 1400sf (2) @ 550sf ROOMS(2) @ 350sf COMPUTER TRAIN (4) @ 150sf WORK(1) @ 1500sf AREAS(1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @ 200sf (1) @ 1300sf (1) @ 1100sf (2) OO @ 64sf

OFFICECONFERENCE & STAFF ROOMS AREAS WORK AREAS

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Enclosed Suite Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf (1) @ 1500sf (1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @ 200sf (1) @ 1300sf CONFERENCE ROOMS WORK AREAS (1) @ 1100sf (2) OO @ 64sf

Acoustic Separation LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf (1) @ 1500sf (1) @ 1100sf (1) @ 250sf (1) @ 672sf (1) @ 200sf (1) @ 1300sf OFFICE & STAFF AREAS (1) @ 1100sf (2) OO @ 64sf

Enclosed Suite

COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF Audio / Video Lab Pre-Accessing (5)Grounds @ 180sf Stor Mail(1) PO @ 168 Surplus (1) PO @Scanners 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (1) @ 1400sf (2) @ 550sf (2) @ 350sf COMPUTER TRAIN (4) @ 150sf (1) @ 1500sf (1) @ 1100sf (1) @ 250sf (1)(4) @ OO 672sf @ 64sf (1) @ 200sf(1) STOR(1) @ @ 168sf 1300sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf (1) @ 1100sf (2)(5) OO WK @ @ 64sf 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (6) OO @ 64sf (3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf OFFICE & STAFF (18)AREAS WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (39) OO @ 64sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf (6) WK @ 60sf (43) WK @ 72sf Acoustic Separation Enclosed Suite

OFFICE & STAFF AREAS

LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS Enclosed Suite COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF (5)PUBLIC @ 180sf (1) AREAS PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf INFRASTRUCTURE(4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9)Acoustic OO @ 64sf Separation (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (4) OO @ 64sf (1) STOR @ 168sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf (5) WK @ 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (6) OO @ 64sf (3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf (18) WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (39) OO @ 64sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf (6) WK @ 60sf (43) WK @ 72sf

COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF Acoustic Separation LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS (5) @ 180sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (4) OO @ 64sf (1) STOR @ 168sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf (2) PO @ 168sf (1) STOR @ 240sf (4) PO @ 168sf (9) WK @ 50sf (1) PO @ 168sf (2) RM @ 400sf (5) WK @ 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (6) OO @ 64sf (3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (30) OO @ 64sf (17) OO @ 70sf (18) WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (39) OO @ 64sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf PUBLIC AREAS (6) WK @ 60sf INFRASTRUCTURE(43) WK @ 72sf COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY / ARCHIVES STAFF LIBRARY / ARCHIVES MGMT ACQUISITION PROCESSING CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS QUIET ROOMS STAFF AREAS (5) @ 180sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (3) PO @ 240sf (1) RM @ 1000sf (1) PO @ 240sf (9) OO @ 64sf (1) PO @ 240sf (2) RM @ 700sf (8) RM @ 50sf (1) RM @ 1,000sf (4) OO @ 64sf (1) STOR @ 168sf (3) PO @ 168sf (1) PO @ 168sf (9) OO @ 100sf ARCHIVES GENEALOGY LIBRARY(2) READINGPO @ 168sf ROOM (1) STOR @ 240sf LOCKERS (4) PO @ 168sf Security Elections Stor Combined(9) WK Storage@ 50sf Loading Dock(1) PO @ 168sf (2) RM @ 400sf (5) WK @ 72sf (17) OO @ 64sf (14) OO @ 64sf (1) RM @ 168sf (6) OO @ 64sf RESEARCH (1) @ 1000sf (1) @ 5500sf(3) OO @ 100, (2) OO @ 64sf (3) OO @ 100sf (1) @ 150sf (30) OO @ 64sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf (17) OO @ 70sf (18) WK @ 55sf (18) WK @ 60sf (4) OO @ 64sf (39) OO @ 64sf (1) @ 1200sf (6) WK @ 55sf (3) WK @ 72sf (35) WK @ 60sf (19) WK @ 50sf (6) WK @ 60sf (43) WK @ 72sf PUBLIC AREAS INFRASTRUCTURE

PUBLIC AREAS INFRASTRUCTURE ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS Security Elections Stor Combined Storage Loading Dock RESEARCHSECURED(1) @ 1000sf STORAGE(1) @ 5500sf (1) @ 150sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf (1) @ 1200sf Secured Storage

ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS Security Elections Stor Combined Storage Loading Dock RESEARCH (1) @ 1000sf (1) @ 5500sf (1) @ 150sf (1) @ 200sf (1) @ 650sf (1) @ 2000sf (1) @ 850sf (1) @ 1200sf SECURED STORAGE

STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY SECURED STORAGE DOC'S (1) @ 12,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1000sf (1) @ 100sf

STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 12,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1000sf (1) @ 100sf SPECIFIED NON-NET AREAS STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 12,000sf (1) @ 20,000sf (1) @ 8000sf (1) @ 2500sf (1) @ 500sf (1) @ 1100sf (1) @ 9500sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1000sf (1) @ 100sf Entry / Reception First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf SPECIFIED NON-NET AREAS(1) @ 200sf Specified Non-Net Areas

SPECIFIED NON-NET AREAS NET-TO-GROSS Entry / Reception First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf (1) @ 200sf

Entry / Reception First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf (1) @ 200sf NET-TO-GROSS Net-To-Gross Entry / Reception First Aid Restrooms Elevators Janitor Std Storage Telecom Mechanical (1) @ 2200sf (1) @ 100sf (3) @ 300sf (2) @ 150sf (4) @ 100sf (4) @ 200sf (2) @ 150sf (1) @ 7500sf (1) @ 200sf NET-TO-GROSS

NET-TO-GROSS Non-Net Gross Area (1) @ 36,969sf

Non-Net Gross Area PROGRAM(1) @ 36,969sf by Space Type

Non-Net Gross Area Washington State Library-Archives Building (1) @ 36,969sf PROGRAM21 June 2016 by Space Type Non-Net Gross Area (1) @ 36,969sf Program Analysis [35] PROGRAM by Space Type Washington State Library-Archives Building 21 June 2016 PROGRAM by Space Type Washington State Library-Archives Building 21 June 2016 Washington State Library-Archives Building 21 June 2016 PROGRAM BY ADJACENCY GROUPS The Program By Adjacency Group diagram is a graphic representation of the spaces in the detailed program, organized to acknowledge preferred adjacencies, and grouped together to create planning blocks. A proportional share of the building’s non-net area has been included in the square-footage area of the planning blocks. This abstraction of the program makes the proposed distribution of spaces on the project site easier to comprehend.

Support 11,000 GSF Operations HR Corporations & Charities Elections Office Enclosed Mail Loading Pre-Accessing Suite

Support 11,000 GSF Photo Storage Vault Audio / Video Acquisitions

Elections Stor Office 38,000 GSF Facilities IT Library Staff Library / Archives Mgmt Archives Staff OperationsElections Stor HR Staff Locker Corporations & Charities Elections Office Enclosed Office 38,000 GSF Mail Loading Pre-Accessing Suite Lacey & GA add GA-only add Public 9,000 GSF 12,000 GSF 12,000 GSF

Operations HR Corporations & Charities Elections

Support 11,000 GSF Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch Office Photo Enclosed Operations HR Corporations & Charities Elections Storage Operations HR Corporations & Charities Elections Vault Mail Loading Pre-Accessing Suite Audio / Video Acquisitions Office Enclosed Office Enclosed Mail Loading Pre-Accessing Suite Mail Loading Pre-Accessing Suite Archives Main Storage Archives Main Storage Archives Main Storage (Add to Lacey & GA sites) (Add to GA site only) Support 11,000 GSF Photo Storage Distributed Vault Support 11,000 GSF Audio / Video Acquisitions Support 11,000 GSF Gross Area Photo Photo Storage Storage DistributedElections Gross Area Stor Mechanical Vault Mechanical Entry Foyer Vault Audio / Video Acquisitions Audio / Video Acquisitions Facilities IT Library Staff Library / Archives Mgmt Archives Staff Elections Stor Staff Locker Office 38,000 GSF Lacey & GA add GA-only add Public 9,000 GSF Mech / Gross Area 15,547Public 9,000 GSFLobby 3,800 GSF Elections Stor 12,000 GSF 12,000 GSF Facilities IT Library Staff Library / Archives Mgmt Archives Staff Elections Stor Elections Stor Staff Locker Elections Stor Facilities IT Library Staff Library / Archives Mgmt Archives Staff Facilities IT Library Staff Library / Archives Mgmt Archives Staff Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch Secure Collection ArchivesOffice SW 38,000Rare GSFMaps & Plans Federal Collection Elections Stor Staff Locker Elections Stor Books Staff Locker Legacy Wk Rm Office 38,000 GSF Lacey & GA add GA-only addOffice 38,000 GSF Public 9,000 GSF Genealogy Archives Research Archives Main Storage Archives Main Storage Lacey & GAArchives add Main Storage 12,000GA-only GSF add 12,000 GSF Lacey & GA add GA-only add Public 9,000 GSF Public 9,000 GSF(Add to Lacey & GA sites) (AddState to Docs GA site only) Micro- 12,000 GSF Film 12,000 GSF 12,000 GSF 12,000 GSF Library Reading Rm

Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch

Distributed Gross Area Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch Distributed Gross Area Mechanical Mechanical Entry Foyer Archives Main Storage Archives Main Storage Archives Main Storage Lobby 3,800 GSF ArchivesMech / Gross Area 15,547 GSF (Add to Lacey & GA sites) (Add to GA site only) Office Archives Main Storage Archives Main Storage Archives Main Storage Archives Main Storage Archives Main Storage Archives Main Storage (Add to Lacey & GA sites) (Add to GA site only) (Add to Lacey & GA sites) (Add to GA site only)

Distributed Library 12,000 GSF Archives Storage 68,000 GSF Mech / Gross Area 15,547 Gross Area Lobby 3,800 GSF Distributed Gross Area Mechanical Mechanical Entry Foyer Distributed Distributed Gross Area Gross Area Distributed Gross Area Mechanical Mechanical Entry Foyer Distributed Gross Area Mechanical Mechanical Entry Foyer

Secure Collection Archives SW Rare Maps & Plans Federal Collection Books Legacy Genealogy ArchivesMech Research / GrossWk Rm Area 15,547 Lobby 3,800 GSF

Mech / Gross Area 15,547 Lobby 3,800 GSF Mech / GrossState Docs Area Micro- 15,547 Lobby 3,800 GSF Film Library Reading Rm Secure Collection Archives SW Rare Maps & Plans Federal Collection Books Legacy Genealogy Archives Research SecureWk Rm Collection Archives SW Rare Maps & Plans Federal Collection Secure Collection Archives SW Rare Maps & Plans Federal Collection Books Books Legacy Legacy Genealogy Archives Research Wk Rm Genealogy Archives Research Wk Rm Archives State Docs Micro- Office Film Library Reading Rm State Docs Micro- State Docs Micro- [36] Washington State Archives & Library Predesign Film Film Library 12,000 GSF Library Reading Rm Archives Storage 68,000 GSF Library Reading Rm

Archives Office

Archives Archives Office Office Library 12,000 GSF Archives Storage 68,000 GSF PROGRAM by AdjacencyLibrary Group 12,000 GSF Archives Storage 68,000Library GSF 12,000 GSF Archives Storage 68,000 GSF Washington State Library-Archives Building 21 June 2016

PROGRAM by Adjacency Group Washington State Library-Archives Building 21 June 2016 PROGRAM by Adjacency Group PROGRAM by Adjacency Group PROGRAM by Adjacency Group Washington State Library-Archives Building 21 June 2016 Washington State Library-Archives BuildingWashington State Library-Archives Building 21 June 2016 21 June 2016 Operations HR Corporations & Charities Elections Office Enclosed Mail Loading Pre-Accessing Suite

Support 11,000 GSF Photo Storage Vault Audio / Video Acquisitions

Elections Stor Facilities IT Library Staff Library / Archives Mgmt Archives Staff Elections Stor Staff Locker Office 38,000 GSF Lacey & GA add GA-only add Public 9,000 GSF 12,000 GSF 12,000 GSF

Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch

Archives Main Storage Archives Main Storage Archives Main Storage (Add to Lacey & GA sites) (Add to GA site only)

Distributed Gross Area Distributed Gross Area Mechanical Mechanical Entry Foyer

Operations HR Corporations & Charities Elections Office Enclosed Mail Loading Pre-Accessing Suite Mech / Gross Area 15,547 Lobby 3,800 GSF Library and Archives 12,000 GSF

Support 11,000 GSF Photo Secure Collection Archives SW Rare Maps & Plans Federal Collection Storage Vault Books Audio / Video Acquisitions Legacy Genealogy Archives Research Wk Rm

State Docs Micro- Film Library Reading Rm

Elections Stor Facilities IT Library Staff Library / Archives Mgmt Archives Staff Archives Elections Stor Staff Locker Office Office 38,000 GSF Library 12,000 GSF Lacey & GA addArchives StorageGA-only 68,000 add GSF Public 9,000 GSF Secured Storage 68,000 GSF 12,000 GSF 12,000 GSF

Corp Office Initiative Rm Lg-Conf Med-Conf Staff Lunch

Archives Main Storage Archives Main Storage Archives Main Storage (Add to Lacey & GA sites) (Add to GA site only)

Distributed Gross Area Distributed Gross Area Mechanical Mechanical Entry Foyer

Mech / Gross Area 15,547 Lobby 3,800 GSF

Secure Collection Archives SW Rare Maps & Plans Federal Collection Books Legacy Genealogy Archives Research Wk Rm

PROGRAM by Adjacency Group State Docs Micro- Film Library Reading Rm Washington State Library-Archives Building 21 June 2016 Archives Office

Library 12,000 GSF Archives Storage 68,000 GSF

Program Analysis [37] PROGRAM by Adjacency Group Washington State Library-Archives Building 21 June 2016 OPEN OFFICE PLAN The Open Office Plan diagrams represents a test layout of open office furniture, shared storage, shared work areas, and circulation. The general configuration is based on the layout of open office areas in the DES space, in the 1500 Jefferson Building. This type of layout is recommended by DES, and is considered to be efficient, functional, and promoting collaboration amongst staff.

64 sf work station / 50 sf shared work area and circulation

8' - 0" 4' - 3" 4' - 0" 4' - 3" 8' - 0" 8' - 0" 5' - 6" 4' - 0" 5' - 6" 8' - 0" 8' - 0" 7' - 0" 4' - 0" 7' - 0" 8' - 0" 8' - 0" - 8' 0" - 8' 0" - 8'

64 sf work station / 60 sf shared work area and circulation

8' - 0" 4' - 3" 4' - 0" 4' - 3" 8' - 0" 8' - 0" 5' - 6" 4' - 0" 5' - 6" 8' - 0" 8' - 0" 7' - 0" 4' - 0" 7' - 0" 8' - 0" 8' - 0" - 8' 0" - 8' 0" - 8'

64 sf work station / 72 sf shared work area and circulation

8' - 0" 4' - 3" 4' - 0" 4' - 3" 8' - 0" 8' - 0" 5' - 6" 4' - 0" 5' - 6" 8' - 0" 8' - 0" 7' - 0" 4' - 0" 7' - 0" 8' - 0" 8' - 0" - 8' 0" - 8' 0" - 8'

Typical Office Cubicle Layouts [38] Washington State Archives & Library Predesign Washington State Library-Archives Building 14 June 2016

Typical Office Cubicle Layouts Washington State Library-Archives Building 14 June 2016

Typical Office Cubicle Layouts Washington State Library-Archives Building 14 June 2016 3.5 Future Space Requirements MAXIMUM LOT COVERAGE The planned facility and surrounding property planned No maximum, provided that parking, yards, & landscaping for Tumwater will allow for future growth both internally requirements are satisfied. (reduction of Records Center space with archives filling in) and externally (string setback - not butted up against hard HEIGHT LIMIT structures, property lines, or streets). This is not possible 50’ (or lower if required by Part 77) utilizing the GA site.

SPECIAL SITE CONDITIONS

• Existing building of approximately 145,000sf occupies 3.6 Codes & Regulations site. The following are the zoning and code and design criteria • FAA Part 77 height restrictions apply. for the Tumwater site. The zoning and code criteria for the • Site lighting must be shielded to avoid glare for aircraft Lacey/DOE site and the GA Building are included in the • Approximately 350 existing parking spaces appendix. This gives a preliminary of the requirements existing at the time of this report. These are subject to change and should be reviewed once design begins. Where special PARKING REQUIREMENT requirement are known they are noted. Archives First 20,000 sf = 18 cars + 1 car per 4000sf

3.6.1 Zoning Analysis Library 5 cars per 1000 sf of “Public Floor Area” ADDRESS 7510 NE Market St SW Tumwater, WA 98501 3.6.2 Building Codes & Design Criteria Building codes and regulations provide for and promote PARCEL INFORMATION the health, safety and welfare of Tumwater residents, today • Parcel # 12710100700 and into the future. City and state building codes are made up of building, fire, plumbing, mechanical (heating and air- • Airport Related Industry – Mixed Use Commercial conditioning), electrical, and sign regulations. It’s important District within the Urban Growth Boundary. that each new and existing structure comply with these • Warehouses less than 200,000sf are permitted use. codes to ensure equal and safe access for everybody. The • Museums / Libraries / Galleries are permitted use. Washington State Building Code is comprised of several different codes. Most are national model codes adopted by reference and amended at the state level. Others, such as SETBACKS the Washington State Energy Code, are state-written state- Front 20’ specific codes. Local jurisdictions are required to adopt Side 10’ these codes for application in their jurisdiction. Rear 10’

MINIMUM LOT AREA N/A

MINIMUM LOT DIMENSION N/A

Program Analysis [39] Tumwater’s officially adopted codes:

• Building codes in Tumwater Municipal Code (TMC Chapter 15) • International Building Code 2012 Edition • International Residential Code 2012 Edition • International Fire Code 2012 Edition • International Mechanical Code 2012 Edition • International Property Maintenance Code 2009 Edition (we are in the process of adopting the 2012 Edition) • International Energy Conservation Code 2012 Edition • Washington State Energy Codes • Uniform Plumbing Code 2012 Edition • International Existing Buildings Code 2012 Edition

3.6.3 Comprehensive Plans The comprehensive plans for the City of Tumwater and the Port of Olympia view the new Library Archives Building as fitting and enhancing their plans to create a city-center concept. The City of Tumwater is changing the designation of Tumwater Boulevard from Industrial to one which will “provide for a mix of public and privately-owned developments that will realize Tumwater’s vision of a new city center. It is envisioned to include: State and local government facilities; private commercial developments of office, retail, and service businesses; residential; educational; civic services; support facilities/services (i.e. child care); and public assembly facilities and outdoor spaces. The Tumwater Town Center is located within the City of Tumwater and is generally bordered by I-5, Tumwater Boulevard, Nicholas Street, and Israel Road.” (City of Tumwater, 2013).

The Port of Olympia in their 2014 Master Plan update noted “Tumwater Boulevard and the New Market Industrial Campus are ideal locations for future development in Tumwater. Tumwater Boulevard provides highly visible and necessary traffic for commercial, office, and retail development” (Port of Olympia, 2012).

[40] Washington State Archives & Library Predesign 4 Site Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[42] Washington State Archives & Library Predesign 4.0 Site Analysis

4.1 Evaluating Potential Sites predesigns. The site in Lacey is undeveloped with a mix of As directed by the Legislature, the Secretary of State’s open and forested grounds. While providing a clean slate Office undertook an exhaustive analysis of potential sites for planning and construction, environmental mitigation, with the assistance of the Department of Enterprise infrastructure improvements, and access upgrades would Services, utilizing the 2010 analysis by SRG Partnership. be considerably higher than the Tumwater site yet less While 14 sites were considered, most were ruled out expensive than the GA site. due to the inability to accommodate a large combined Library-Archives building and provide for potential further expansion if needed. The site analysis criteria included: 4.1.1 Tumwater Site The Tumwater site would require some demolition, but • Access to the site to include proximity to major highways potential reuse of the foundation and upgrading utilities and bus routes would be the only requirements for preparing the site • Adequate parking for patrons and staff outside of landscaping and storm water mitigation. New util- • Site preparation costs (including demolition and/or re- ities and road infrastructure are currently available including purposing existing structures) parking for over 300. Most of the materials removed from the site will be recycled for use in the new facility and • Highest and best use of the site consist mostly of steel framing and metal exterior wall • Program needs sheathing. • Capability to construct and operate a facility allowing for repayment of construction bonds without adversely The Tumwater site also provides access to major streets, impacting agency operations highways, and mass transit and is less than a mile from • Site availability and costs access to I-5. It is situated on three major bus routes, including an express route to Tacoma. The site provides enough • Future facility expansion potential existing surface parking for staff and patrons with space left over for additional landscaping. Parking spaces would be Of the sites considered both by SRG and after recent con- set aside to accommodate electric vehicles, handicapped sideration, only three meet the above criteria. They are the parking, busses, and motor pools/shared commute. Modular Building site in Tumwater adjacent to the Secretary of State’s Records Center, the General Administration The site itself, while owned by the Port of Olympia, is leased Facility site as directed by the legislature, and state-owned for 50 years to the state of Washington. The start of the vacant land across from the Department of Ecology lease was December 1, 1979. The state built a two-section Headquarters in Lacey, WA. While the Tumwater site is modular building on the land, consisting of a northernmost preferable, the General Administration (GA) site is viable, low bay 40,000 sf section and a medium bay 57,290 sf but not without a substantial investment of capital dollars by section to house the state printer. In 1991 the Secretary of the legislature to offset demolition, site preparation, parking State’s Office constructed a 31,640 sf high bay addition to facilities, and Capitol Campus design standard costs. This the building for use by the Records Center and increased additional cost is as much as $45 million above the cost the size of the building with a 15,710 SF addition to the east of building a state-of-the-art facility in Tumwater. Parking of the Records Center. At the time of construction, the area availability, access issues, and future expansion possibilities was designated an industrial zone by the City of Tumwater also hinder the ability for building a Library-Archives facility and the Port of Olympia. Today both entities have moved to at the GA Building site. This does not include construction of an Executive Office Building (EOB) as conceived in earlier

Site Analysis [43] redesignate the area a commercial zone and have updated Physical possibility is indicated by the design of the building their long-term Master Plans to reflect this designation and as one which designates it as a significant government facil- are highly supportive of this project. ity, inviting and open to the public, and, with the exception of the secure storage areas, accessible to anyone who wants The facility currently serves as the home for the Records to visit the facility. As it is today, the Modular facility is a Center, state printer, and providing storage for the closed building with access granted only to employees who Department of Enterprise Services and State Library. work in it. It no longer meets the current zoning designation Redesignation of the property from industrial to commercial for the area nor accessibility requirements for highest and changes the highest and best use of the building and is best use. better suited for commercial and educational enterprises. While financial feasibility concerns mostly private enter- This predesign identifies the modular building site in prise, the effect a Library-Archives Building will have on the Tumwater as the preferred location for the Secretary of area will be dramatic and positive. The type of enterprises State. Should this project receive legislative approval to pro- the City and Port are luring to the area will be more inclined ceed, the Department of Enterprise Services has agreed to to invest and operate knowing a public facility of the stature relocate the Printing and Imaging and Production Services of the State Library and Archives will be a permanent fixture programs (Print Services) to accommodate this project, drawing in the public and adding financial and aesthetic subject to legislative funding to relocate DES programs. benefit to the surrounding community. Co-locating identified Secretary of State functions to the Tumwater site will require leasing or developing a new site, All three of these designations lead to the fourth, maximum constructing or modifying an existing facility, and physically productive use, in that the new facility will clearly be of the moving Print Services. highest and best use for the property and nearby community, generating a high level of foot traffic from the type If this project receives legislative approval, DES proposes of people who would remain in the neighborhood to have to take advantage of the re-location to plan for co-locating lunch, visit local stores, and contribute positively to the Print Services and Consolidated Mail Services. DES economic and intellectual growth of the area. The site, as it anticipates this move would result in shorter delivery is used now, does little to enhance the area and contribute times, reduced transportation costs, and reduced carbon to economic development. If anything, it drives the value of emissions as well as consolidating administrative sup- the area down and contributes little to the look and feel of a port, customer service, and network infrastructure. The thriving downtown core envisioned by the City of Tumwater estimated cost of property acquisition, site development, and Port of Olympia. and facility construction of a new Print Services facility was created by DES staff and is included in Appendix 10.10 of this report. 4.1.2 Lacey/DOE Site

Any highest and best use designation must take these The Lacey site provides access to major streets, highways, four factors into consideration: (1) legal permissibility, (2) mass transit, and a park and ride lot, and is less than a mile physical possibility, (3) financial feasibility, and (4) maximum from access to I-5. It is situated on four major bus routes, productive use . including an express route to Tacoma. The site will need to be upgraded to provide enough existing surface parking for staff and patrons with space left over for additional Legal permissibility is based on the designation of the City landscaping. Parking spaces would be set aside to accom- and Port denoting the area to be best used for commercial modate electric vehicles, handicapped parking, busses, and and office purposes, rather than industrial. The Library- motor pools/shared commute. Archives Building meets and exceeds this designation by providing a facility that is open to the public for the purpose of engaging them in research, safeguard our state and local The site is on a 34 acre parcel owned by the state of government heritage, and provide personal access to the Washington and was purchased from Saint Martin’s election process.

[44] Washington State Archives & Library Predesign General Administration Building Site

Site Analysis [45] Lacey / DOE Site

[46] Washington State Archives & Library Predesign Tumwater Site

Site Analysis [47] Abbey in 1992. With the exception of a small farm that currently lease land and facilities to state government on a operated on the site from 1895 – 1992, the site has never short-to-long term basis (20-75 years). For the construction been developed. and operations of a new Library-Archives Building, the Port has demonstrated a strong willingness to lease the property The Lacey site has its own set of challenges, namely the to the state for an indefinite amount of time. The Secretary impact on the local environment through the removal of of State’s Office has entered into 75-year leases with four dozens of mature fir trees, building close to a wetland, state-owned universities to operate regional archives. The mitigating habitat issues with the protected Mazama Pocket expectation is for DES to conclude their lease with the Port Gopher, and the need to build another roadway out of the and the Secretary of State’s Office to sign a long-term lease area which will likely result in opposition from the adjacent for the property. The Office would also assume full title to Bowker Street neighborhood and St. Martin’s Abbey. the current Records Center Building.

The Tumwater location also meets all applicable local and county ordinances on zoning, setback, and land use. The 4.1.3 GA Building Site soils have been, for the most part, undisturbed and are free The GA site requires complete demolition of the GA of pollutants and contamination. Groundwater is located Building, removal of all materials from the site, major excava- 185 feet below the surface . The site is served by a 10’ tion to accommodate a two story 40 foot deep basement, diameter water main and an 8’ diameter sewer line, well in restructuring of utilities at the site, many being over 60 excess of the capacity needed for the new facility. years old, and adding a new parking structure. Mitigation of issues relating to hillside stability, ecosystem impacts, By utilizing the existing raised foundation, or building on its parking concerns, and extensive utility upgrades will also footprint, there would be no need to increase the amount of require a major investment of state funds. impervious land currently at the site. A recent analysis of the Modular Building floor loads by Joseph Simon, P.E. / AHBL While the GA site can accommodate this type of highly Structural Engineers noted that the existing floor slab is specialized storage of historical documents, photographs, adequate to support the proposed racks for load combina- and records, it would need to be built on three separate tions including gravity and seismic forces. Furthermore, floors and thus negatively impact future growth potential. the existing slab is sufficiently thick to develop anchorage Building on this site also limits the flexibility of incorporating against seismically induced lateral and uplift forces. new and more efficient methods of maintaining environmental standards necessary for the safekeeping of fragile and rare historic items over the next few decades. The only other option is to build archival storage underground, but 4.2.2 Lacey/DOE Site that is in violation of modern archival design standards. The site in Lacey is owned by the State of Washington and Placing the collection underneath a large office structure is part of a larger land purchase in 1992 from St. Martin’s with HVAC and plumbing infrastructure overhead is a recipe Abbey that included the site of the present day Department for disaster (Wilsted, 2007). of Ecology headquarters. The site is bordered by Martin Way, with an interchange less than a mile west for access to north and south bound I-5, and Desmond Drive to the east. The site is part of a 34 acre parcel of land on the east side 4.2 Minimizing Costly Mitigation Requirements of Desmond Drive which is available for development. It has access to city water and sewer lines and is served by an intersection off Martin Way. It is located directly west of the 4.2.1 Tumwater Site DOE Headquarters Building but is completely undeveloped otherwise. The location also meets all applicable local and The ownership of the Tumwater property is with the Port of county ordinances on zoning, setback, and land use. The Olympia, a public corporation established in 1911. The Port soils have been, for the most part, undisturbed and are free is authorized to develop and operate harbors and related of pollutants and contamination. It has never been devel- transportation and economic development facilities. They oped since the original platting in 1895.

[48] Washington State Archives & Library Predesign Desmond Drive is currently fully improved from Martin Way 4.2.3 GA Building Site East to the Department of Ecology parking lot entrance, The General Administration site is owned by the State of with walkways on both sides of the road. The existing road- Washington. The structure currently there would require way is two lanes, paved, with no shoulders and intermittent a massive restructuring and renovation beyond what a speed humps. Pedestrians using the road to walk to work new building meeting modern seismic and floor load and/or for exercise were abundant during the site visit. It is requirements would cost. The General Administration (GA) possible that frontage improvements may be required for Building is a six-story, 282,682 square foot, concrete-framed the remainder of Desmond Drive for a total of 1,300 linear structure built in the 1950s. The gravity load resisting feet. While it is possible that walkways may only be required system consists of concrete pan joist and girder framing on one side of the road, we believe that it would be prudent supported on concrete walls and columns. The building to plan for walkways on both sides of the road, given the has gone through two major earthquakes (1965 and 2000) precedent set on the Department of Ecology site, the without any seismic investigation. The current floor loads presence of pedestrian traffic in the area, and the number of of the building, 100 psf on the first floor and 50 psf on the connecting trails. upper floors, do not meet the current requirements for the proposed Library-Archives storage area and office space. Desmond Dr SE has approximately 700’ of improved street Code stipulates floor loads would need to be 100 PSF for and sidewalk infrastructure from the Martin Way intersec- a reading room, 150 psf for open stacks, and 300 psf for tion to the EPA campus, but those improvements stop at compact and high-volume shelving. While there have been our site property line, and Desmond Dr. turns into a 20’ some attempts to save or rehabilitate the GA Building, wide asphalt street with no curb and gutter or sidewalks. structural issues and cost have precluded any type of facility Development of the archives building on this site would reuse. likely require street improvements such as a wider curb and gutter street, lighting, buffer landscaping, street trees and According to the November 2012 SRG study of the General sidewalk. Administration Building, the steep slope and retaining wall west of the facility exhibit symptoms of instability caused by The significant tree canopy on site is a potential develop- non-impaction of soils placed behind soldier piling retaining ment cost. Within our site, the majority of trees fall within walls. While the wall has been inspected and minor repairs the “significant tree” category, being over 60’ in height and performed, construction of a new facility on the site will 16” in diameter, and forming a continuous canopy. These likely lead to further erosion of the wall. Permanent mitiga- trees also contribute to the character of the pedestrian trail tion of this issue will consist of pouring a large anchored running along the eastern property boundary. retaining wall, adding a sophisticated drainage system, and filling it in with impacted Impervious subsoil layer underlain The project will need to complete and submit a tree with permeable soil. inventory as part of the land use application, performed by a city tree protection professional. The tree inventory and Lastly, the new Library-Archives facility on the GA site would evaluation will need to influence the design and layout of employ 189 personnel since the additional Records Center the site. Existing trees and protection opportunities must storage will not be included at this site. That, along with the play an important role in site design; potential for the inclusion of an office building housing other state agencies or statewide officials would greatly increase The City of Lacey’s Urban Forest Management Plan strives the number of personnel working on the site. Add to that for a no net loss of tree canopy within the city, and governs the number of members of the public visiting the Library the way that trees are removed and replaced. Every com- and Archives, and a need is generated for at least 200-250 mercial project over 1 acre is required to designate a tree parking spaces. Currently the site has 82 parking spaces. tract, which must cover 5% or more of the site. The current With the demolition of the 11th Street Garage and no new preliminary plan calls for the removal of 4.8 acres of forest, parking spaces created for the 1063 Building project, the leaving the overall parcel with approximately 54% tree cover. need for adequate parking is critical and would require a costly solution to include either upgraded off-site parking or a new parking garage to the north of the current GA facility.

Site Analysis [49] 4.3 Site Comparisons the site has not been developed since it was platted by the Monks of St. martin’s Abbey in 1895. Groundwater and soils SITE 1: TUMWATER SITE - 7510 NEW MARKET analysis, originally done for the DOE site, will need to be The Isabella Bush Records Center is located at 7510 New updated. Market in Tumwater off Tumwater Boulevard. The main Records Center is a 31,600 sf 50-foot tall warehouse space The new design would call for a 147,000 sf facility to be built built in 1991. A 15,710 sf building in was added in 2002. The on undeveloped land. The new facility would contain 78,000 Records Center is connected to a 1976-era modular facility sf of above ground storage used by the Archives and Library which houses the state printer in a 57,000 SF 30-foot-high for historic and archival (not records) storage, with the bal- metal building, along with low-bay offices on the north ance turned over to a loading and processing area. 34,000 end of the building housing 40,000 sf of storage and office sf of space would be used for offices, a public reading room, space. The Washington State Library uses 6300 sf of stor- and library shelving. The Records Center off-site storage age for part of the Library’s federal publications collection in replacement space would not be part of this site. the north section. Pros: Uniting both programs into one space, eliminating The concept for this location is to demolish the state printer outdated building, space and build a combined Records Center, Archives, and Library storage facility that meets all modern and applicable Cons: Travel distance to and from the capitol campus, archival standards for long-term storage. The storage space potential environmental impacts, need to upgrade utilities would also provide temperature controlled storage for both and provide for greater street access. the Archives and certain rare and historic collections of the Library. Part of the facility would also be used to temporarily SITE 3: GENERAL ADMINISTRATION SITE – 210 11TH AVE SW expand the Records Center. The demolished section would be replaced with approximately 157,000 GSF of secure The Heritage Center design called for a 132,846 sf facility to archival storage, office space, a public reading room, and house all of the Library and its holdings and the administra- open stack areas accessible to the public. tion of the State and SW Region Archives on a footprint much expanded from the current G.A. Building site. A Pros: This is the most cost-effective alternative resulting in four-story 51,000 sf Executive Office Building was planned a modern state-of-the-art archival facility that consolidates for the top of the structure, for a total of 183,000 sf. Archives all current storage into a single location. Collocating Library secure storage would remain in place and potentially and Archives collections, as well as program and support expand into the area given up by the Archives staff. The staff, allows for long term expansion, ample parking for proposal included conference and museum space. employees and visitors, accessibility to public transportation, and potential to include a temporary Records Center The new design would call for a 122,000 NSF facility to be expansion in the planning process. This proposal makes built on the footprint of the current G.A. Building utilizing possible the consolidation of two Records Center facilities the current basement footprint with a four-story office and into one. The site has the strong support of the Port of Library-Archives facility above ground. It would include Olympia and the City of Tumwater. 78,000 sf of above ground storage would be used by the Archives for historic and archival (not records) storage, with Cons: Travel to and from Capitol Campus, existing tenants the balance turned over to a loading and processing area, will need to relocate, requires the potential incorporation offices, a public reading and research room, and library of a 1970s-era storage warehouse facility into the overall shelving. The Records Center off-site storage replacement design, which will result in a need to upgrade the structure. space would not be part of the GA site.

Pros: Uniting both programs into one space, eliminating SITE 2: LACEY/DOE SITE - 300 DESMOND DRIVE outdated building, lake views, unifying the north campus With the exception of access upgrades and construction of with the rest of the Capitol Campus with a building that is the Headquarters for the Department of Ecology in 1993, geared toward visitors, and proximity to the heart of state government and the legislative process.

[50] Washington State Archives & Library Predesign Cons: The new facility would need up to $45 million to The Tumwater site is also the most cost-effective alterna- offset construction costs that would include demolition tive resulting in a modern state-of-the-art archival facility of G.A. Building and construction of a new facility that that consolidates all current storage into a single location. could meet Capitol Campus standards. The GA site would Collocating Library and Archives collections, as well as entail very precise and costly design standards. This plan program and support staff, allows for long term expansion, allows for minimal future growth. The cost of facility, built ample parking for employees and visitors, accessibility to on the current G.A. footprint, with exterior upgrades and public transportation, and potential to include a temporary demolition, would be as much as $120 million. This does Records Center expansion in the planning process. This not include office space to house other state agencies and proposal makes possible the consolidation of two Records elected officials. The Records Center would continue to Center facilities into one. The site has strong support from use two warehouses for storage since it cannot consoli- both the City of Tumwater and Port of Olympia, owners of date storage at a single location. Critical to constructing the property. It would be an anchor for the redevelopment an effective space for the long-term storage of historical of Tumwater Boulevard from light industrial to residential, documents is the location of water and other utilities. in business, state offices, and educational orientation. The site previous predesigns, secure storage is placed in a two also access to major streets, highways, mass transit, and a story underground facility with offices above, placing park and ride lot, and is less than a mile from access to I-5. plumbing, electrical, and HVAC on top of the storage area, It is situated on four major bus routes, including an express which is not in accordance with modern archival storage route to Tacoma. Of the three sites, the Tumwater site meets practices. Lastly, because of tight space requirements with the highest and best use for the site in comparison with the the underground Archival storage, access to mechanical two other sites: (1) legal permissibility, (2) physical possibil- and electrical systems would need to be placed within the ity, (3) financial feasibility, and (4) maximum productive use. secure storage spaces, violated a basic premise of archives construction. As Pacifico and Wilsted (2009) note, building mechanical components should be “accessible without entering archival storage space” (p. 27). The authors also note that placement of mechanical rooms and water pipes (with the exception of fire suppression systems) should not be anywhere near storage stacks to prevent leaks that come with such systems.

4.4 Preferred Site The Tumwater site is the preferred location because it provides enough space for current and future needs of the various programs slated for the site with special emphasis on the state Archives and Library. Part of the facility would be used by the Records Center for use as temporary storage. As more records migrate to electronic form, temporary storage will receive records and artifacts related to the Library and Archives holdings. This will provide both divisions with storage space well beyond the 50 years projected for the new facility. The construction of a facility in Tumwater could be undertaken within a shorter timeline and begin operations sooner than would be the case with the GA site.

Site Analysis [51] THIS PAGE INTENTIONALLY LEFT BLANK.

[52] Washington State Archives & Library Predesign 5 Project Budget Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[54] Washington State Archives & Library Predesign 5.0 Project Budget Analysis

5.1 Major Assumptions The estimate is based upon assumptions prepared from the floor plans and program breakdown included in this document. Note that escalation is currently excluded from the estimates as schedule deliberations continue.

Unit pricing is based on April 2016 costs and was assem- bled by Rider, Levett, Bucknall of Olympia.

A reasonable allowance of estimating contingency has been included to account for the level of the design and the complexity of the project. In the C-100, escalation has been based on an allowance of 3.8% per annum.

It is assumed that the contractor will have access to the work areas as outlined in the specifications. The costs used in this estimate are based on the assumption that competitive bids for all trades will be received, unless noted otherwise, and that the contractor will be required to pay state prevailing wages for the areas including travel and associated fringe benefits.

Unit rates include: Materials, goods, and all costs in connection therewith including material required for lapping, jointing and the like and all connections therewith such as conveyance, delivery, unloading, storing, returning, pack- ings, handling, hoisting and lowering, square and raking straight cutting, circular cutting and splay cutting, waste of materials, protection, progressive and final cleaning, samples, guarantees and warranties, labor and all costs in connection therewith, shop fabrication work, shop drawings, as-built drawings, manuals, testing, establishment costs, overhead costs and profit, plant and equipment, and site allowances.

Project Budget Analysis [55] STATE OF WASHINGTON AGENCY / INSTITUTION PROJECT COST SUMMARY Agency 085 Office of the Secretary of State Project Name Library‐Archives Building OFM Project Number 30000033

Contact Information Name Mark Neary Phone Number (360) 902‐4186 Email [email protected]

Statistics Gross Square Feet 222,347 MACC per Square Foot $209 Usable Square Feet 153,420 Escalated MACC per Square Foot $226 Space Efficiency 69.0% A/E Fee Class B Construction Type archive building A/E Fee Percentage 6.21% Remodel no Projected Life of Asset (Years) 75 Additional Project Details Alternative Public Works Project yes Art Requirement Applies yes Inflation Rate 2.80% Higher Ed Institution no Sales Tax Rate % 8.90% Location Used for Tax Rate Tumwater Contingency Rate 5% Base Month July‐16 Project Administered By Agency

Schedule Predesign Start July‐15 Predesign End August‐16 Design Start July‐17 Design End July‐19 Construction Start July‐18 Construction End January‐20 Construction Duration 18 Months

Green cells must be filled in by user

Project Cost Estimate Total Project $73,232,020 Total Project Escalated $78,794,722 Rounded Escalated Total $78,795,000

C‐100(2016) Page 1 of 2 8/16/2016

[56] Washington State Archives & Library Predesign STATE OF WASHINGTON AGENCY / INSTITUTION PROJECT COST SUMMARY Agency 085 Office of the Secretary of State Project Name Library‐Archives Building OFM Project Number 30000033

Cost Estimate Summary

Acquisition Acquisition Subtotal $0 Acquisition Subtotal Escalated $0

Consultant Services Predesign Services $0 A/E Basic Design Services $2,095,306 Extra Services $4,090,129 Other Services $941,369 Design Services Contingency $356,340 Consultant Services Subtotal $7,483,144 Consultant Services Subtotal Escalated $7,936,999

Construction GC/CM Risk Contingency $0 GC/CM or D/B Costs $4,673,936 Construction Contingencies $2,328,560 Construction Contingencies Escalated $2,512,517 Maximum Allowable Construction Maximum Allowable Construction Cost $46,571,199 $50,194,263 Cost (MACC) (MACC) Escalated Sales Tax $4,768,059 Sales Tax Escalated $5,139,747 Construction Subtotal $58,341,754 Construction Subtotal Escalated $62,889,704

Equipment Equipment $5,239,365 Sales Tax $466,303 Non‐Taxable Items $0 Equipment Subtotal $5,705,668 Equipment Subtotal Escalated $6,156,417

Artwork Artwork Subtotal $250,971 Artwork Subtotal Escalated $250,971

Agency Project Administration Agency Project Administration $1,250,482 Subtotal DES Additional Services Subtotal $0 Other Project Admin Costs $0 Project Administration Subtotal $1,250,482 Project Administation Subtotal Escalated $1,349,271

Other Costs Other Costs Subtotal $200,000 Other Costs Subtotal Escalated $211,360

Project Cost Estimate Total Project $73,232,020 Total Project Escalated $78,794,722 Rounded Escalated Total $78,795,000

C‐100(2016) Page 2 of 2 8/16/2016

Project Budget Analysis [57] 5.1.1 Description of Existing Programs and Facilities house the overflow due to the lack of space in the current facility. The storage space does not meet national archival THE STATE ARCHIVES standards for temperature and storage. The State Archives preserves important long-term legal and historical records of state government. The records date THE STATE LIBRARY back to 1853 and include the original territorial and state laws, the 1889 State Constitution, territorial tribal and local The State Library coordinates services to all libraries in census documents, Supreme Court case files, executive- the state, such as regional libraries, community college level policy files from state agencies, and legislative records libraries, higher education academic libraries and librar- to name a few. These constitute 3% of all records created ies in state correctional facilities. Many services and by state government. Temperature and humidity-controlled subscriptions made available to the public at regional and storage environments are critical to maintain archival community college libraries are coordinated and funded records and ensure proper preservation. Fluctuating and by the State Library. The State Library also develops and unstable temperature and humidity levels have a substan- maintains a growing collection of research materials tially negative effect on the Archives collections. focused on Washington State history, natural resources, and government. The Records Center stores short-term records of state government for fiscal, legal, and administrative needs. Until 2001, the State Library was located in the Pritchard These records include inmate files, DSHS/DOH customer Building on the Capital Campus. Following the 2001 files, personnel files, purchasing contracts, payroll records, earthquake, the Library was moved to a temporary leased and other routine administrative records. Such documents location in a privately-owned office park in Tumwater. The constitute the remaining 97% of state government records. temporary location is not adequate in size or layout for These records are maintained until the retention period has making the collections available to the public. The square expired, usually six to sixty years, and are then shredded footage of the space is also inadequate, forcing the Library and destroyed. Together, the Archives and the Records to lease overflow space for additional storage. Together, Center store over 910 million state government documents. the two leases cost over $1.2 million per year. The current facility was built as an office building, not a library. Weight The State Archives receives an average of 2,500 boxes of restrictions require that most of the collection be placed on archival-quality records each year from state agencies. The the ground floor, which is not accessible to the public. State Archives facility on the Capital Campus, is located between Capitol Way and the Highways-Licensing Building THE CORPORATIONS AND CHARITIES DIVISION in an underground facility built in 1962, and has been full The Corporations and Charities Division (RCWs 11.110, since 2005. Since then, the Archives has been forced to 18.100, 19.09, 19.77, 23-25, 26.60, and 43.07) employees store important archival records at the State Records Center 57 personnel and is responsible for the following pro- in Tumwater. While the Records Center is secure, it does not grams: business formation, maintenance, and registration; have sufficient temperature and humidity controls for long- charitable solicitations, charitable trusts, and commercial term preservation of archival records. The building does not fundraisers; apostilles and international certificates; trade- meet modern energy efficiency standards. marks; domestic partnerships; service of process; business and charities outreach and education; and digital signature/ The Archives Division currently leads the Paper Records electronic authentication. Reduction Workgroup involving eight of the largest customers (state agencies) to seek alternative storage and The Corporations and Charities Division is housed in a retainage options. Although this workgroup has made 1915 era facility extensively renovated in 2000. The building significant positive impacts, the Records Center continues covers four floors with 17,000 square feet overall but only to lease storage space that is approaching maximum capac- 9,500 is usable for office and public space. The rest is used ity. The Records Center is currently paying approximately for building infrastructure and structural support. Staff $141,000 a year for leased space in a non-state facility to is split between all four floors which is not conducive to working in a collaborative and efficient manner. The space

[58] Washington State Archives & Library Predesign is very inefficient for program activities, needs expensive SPECIAL PROGRAMS AND OPERATIONS DIVISION security and exterior upgrades, and does not fit the current The Secretary of State’s Office operates a number of special program model which has moved away from in-person visits programs that include the Productivity Board, Combined to on-line registration. It would cost more to refurbish it to an Fund Drive, and the Legacy Washington project. acceptable standard than provide equivalent space in a new purpose built facility. • The Productivity Board (RCW 41.60) administers the Employee Suggestion Program and the Teamwork As in-person visits continue to decline due to on-line Incentive Program. Both may offer cash incentives registration, demand for greater customer and IT sup- to state employees who suggest money-saving port is constrained by the design of the current facility. improvements. Board members include representatives Furthermore, as a restored historic structure, major of state agencies, higher education, private businesses modifications to open up space and provide for a better and organized labor. work and security environment are prohibitive. Lastly, the • The Combined Fund Drive (CFD) (RCW 41.04) is building is in need of major exterior work to prevent further Washington State’s workplace giving program for water infiltration and structural degradation, lacks parking, active and retired public employees. State and higher and the HVAC system is in need of major repairs. education employees are invited to give to the charity of their choice through payroll contribution and agency fundraising events. THE ELECTIONS DIVISION • Legacy Washington (43.07) is an educational program Responsibilities of the Secretary of State’s Office, with that shares Washington history with schools, universities regard to the electoral process in Washington, are to and the public at large. The project relies on unique oversee the conduct of elections by the counties, provide collections held by the Washington State Library and a clearinghouse for election innovation, and advocate for the Washington State Archives. Legacy Washington election reform and voter access to the legislature. Other books, profiles and exhibits are currently in use in many duties include: classrooms around the state and accessible though libraries across the country. All work published by the project is available and free online. • Supervising state and local elections, and certifying the results of state primaries and general elections. • Filing and verifying initiatives and referendums. To support the Secretary of State’s operations, the office’s Operations Division, including Human Resources, budget • Producing and distributing the state Voters’ Pamphlet and fiscal office, contracts, payroll, IT, and purchasing, and election-notice legal advertising. provide support to the entire agency. Consolidating these programs in this new facility will benefit the office through The Election Division is housed in a former bank building efficient use of space and better integration of employee that is leased from a private developer. The building is services and support. substandard. The lease expires in 2020. Twice a year, 4,000 square feet of space is used for processing initiatives and The number of employee positions affected are as follows: referendums. During the other 10 months the space is mostly empty and unused. When initiatives are received Library Building 61 to be checked and counted, each are taken to the State Archives Building 31 Archives for scanning away from the Elections office then Dolliver Building 71 returned after scanning. Collocating with the Archives will Elections Building 33 help with minimizing movement of initiatives for scanning. Records Center 7 Space that is freed up after initiatives and referendums Total 203 have been processed could be made available as a meeting space for other tenants of the new Library-Archives The two off-site storage facilities are staffed by Library and Building. Archives employees from their main buildings.

Project Budget Analysis [59] 5.1.2 Alternatives and Consequences of Not recommended in Tumwater. No funding will be used for Proceeding With Preferred Alternative Secretary of State’s other facilities or to respond to deferred maintenance on other facilities. The State Library and Elections are currently in a leased facility. The Library building, which also houses Special programs and office operations, was intended to be a “temporary” location but the Library has now been there for over ten years. The location does not allow the public to access 5.3 Effective Utilization Of Space as many resources as are available due to space and layout As noted in Section 5.1.5, because there is no more room in constraints. The Library has to lease additional overflow either the Library or Archives facilities, extra storage must space to store the collection. The two leases cost over $1.2 be leased for the Records Center and Library to house million per year. The Secretary of State’s Office believes overflow material, a situation that leads to fragmentation of that those funds are better spent on the operating costs of these collections. The Archives is in a facility more than 50 a state-owned building that houses the State Library rather years old, lacking the space and infrastructure to support than continuing to lease a private office building where modern archives. The Library and Elections Divisions are most of the collection is inaccessible to the public. in leased privately owned facilities. The current library building functions far better as an office building than a The Archives center reached capacity in 2005, resulting in library. The Elections Division is in a 1960s-era former bank the need to store archival documents in an off-site stor- building that is substandard to the needs of the agency. age facility that does not meet environmental and storage The Corporations and Charities Division is located in a 1915 standards. The Division can also refuse to accept archival renovated building which, due to its structure and historic records from state agencies but this will result in the loss of designation, cannot be modified or improved upon without the state’s most important historical and legal documents, causing major modification to its historic design and layout. such as the original signed versions of bills, Supreme Court and Court of Appeals opinions, and gubernatorial Although no single existing space available to the office can proclamations. This is the most significant 3% of state meets its programming, environmental, and security needs, records. The inability to store additional short-term records the multiple separate facilities currently in use have resulted of State Agencies will negatively impact each agencies’ in inefficient use of space and resources. Collocation can current operating space needs. State Agencies adhering maximize the use of space and enhance the customer to the records retentions schedules would have to store experience through unified areas such as a shared research these records in high dollar per square foot office space as reading room, conference rooms, IT training space, and opposed to the Records Center warehouse. publically-accessible collections (e.g. microfilm/fiche areas, map collection room, genealogical research). It can also Off-site storage for the Records Center and Library create a realize efficiencies by unifying staff areas such as the server burden on employees, state agencies, and the public who room, lunch/break room, scanning lab, preservation lab must endure longer wait times while items are retrieved (including book binding and a freeze/dry processing space), from off-site locations. Rent on both these facilities costs vaults and secure storage space, and building infrastructure $185,000 a year and could be better spent on a new facility. (e.g. lobby, restrooms, elevators, stairs, security kiosk, supply Both storage facilities are not, nor were they meant to be, rooms, janitor closets, etc.). The goal is to collocate and con- designed for temperature controlled long-term records and solidate. No single existing space can meet the programing, document storage. environmental, and security needs that a new facility would.

5.2 Related Budget To Scope Of Work The budget for this project is dedicated solely for the design and construction of a Library-Archives facility on the site

[60] Washington State Archives & Library Predesign 5.4 Cost Planning Vs. Cost Estimating and that the contractor will be required to pay state prevailing wages for the areas including travel and associated A preliminary cost estimate has been prepared for all three fringe benefits. sites and building alternatives. The estimates are prepared by Rider Levett Bucknall, and are based upon assumptions prepared from the site plans, floor plans, building systems narratives, and program breakdown provided by the design team. Escalation is excluded from the estimate, but is 5.5 Funding Sources and Methods accounted for in the C-100 documentation. Where design Currently divisions within the Office of the Secretary of State and specification information was insufficient, assumptions are located in separate leased facilities throughout Olympia and allowances were made based wherever possible on and Tumwater. The predesign plan for consolidating all of discussions with the design team. Historical data from these facilities into a new Library/Archives Building creates similar projects, cost information from suppliers and an opportunity for the Office to repurpose the payments subcontracvtors, and conditions in the local construction that are currently paid towards rent to fund a Certificate market were taken into consideration. of Participation. This consolidation effort would combine 7 separate rented facilities costing $2,885,112 in annual Unit pricing is based on April 2016 costs. rent payments into one facilities financed in part through the use of a Certificate of Participation (COP) and General A reasonable allowance of estimating contingency has Obligation (GO) debt issued by the State Treasurer. The been included to account for the preliminary level of the digital archives facility in Cheney Washington was funded design and the complexity of the project. The costs used in through a COP with a dedicated revenue source attached this estimate are based on the assumption that competitive to the recording fees on documents filed at the County bids for al trades will be received, unless noted otherwise, Auditors’ Office. The Digital Archives debt is paid off in FY