11-07-19-Board-Packet-1.Pdf

Long Beach Transit welcomes you to this meeting and invites you to participate in matters before the Board.

Information and Procedures Concerning Conduct at Board of Directors’ Meetings

PUBLIC PARTICIPATION: SPECIAL PRESENTATIONS:  All members of the public may address the Board on any  Special presentations which include slides, video, etc., item listed on the agenda. during the course of a meeting will only be allowed when  All members of the public may address the Board on non- requested of the Board Secretary eight days in advance of agenda items from “Business From The Floor.” the meeting, which will require prior approval from the Chair.  Each speaker will be asked to complete a Speaker Card

and turn it in to the Board Secretary prior to the conclusion BUSINESS FROM THE FLOOR: of the staff presentation and will state his/her name at the podium before speaking.  A member of the general public may address the Board on any matter not appearing on the agenda that is of interest  Persons demonstrating rude, bois- to such person and within the jurisdiction of the terous or profane behavior will be Board. called to order by the Chair. If such conduct continues, the Chair may  No action can be taken by the Board on any call a recess, requesting the removal The Board of Directors items brought forward at this time. The Board of such person(s) from the Council and Staff shall work to may request this item be brought back at a Chamber, adjourn the meeting or subsequent meeting. take some other appropriate action. preserve order and de- AGENDA COPIES: TIME LIMIT: corum during Board  Available online 72 hours in advance of the  Three-minute time limit for each meetings. meeting at www.lbtransit.com. speaker unless the Board specifies a  Available at the meeting. different time limit based on the time  May be picked up in advance at the Board allotted for the item and the number Secretary’s office without charge. of speakers.  Speakers may address the Board COPIES OF AGENDA ITEMS: only one time on each agenda item  Available online 72 hours in advance of the after submitting a Speaker Card to meeting at www.lbtransit.com the Board Secretary.  Available for public review at the Board  A speaker may not defer his/her time Secretary’s office 72 hours prior to the meet- to other speakers. ing.  Groups or organizations are encour-  Copies may be obtained after payment of any aged to select a spokesperson to applicable copy fees. speak on their behalf. Each subsequent speaker is encouraged to sub- CLOSED SESSION: mit new information, rather than  A description of the items, if any, to be discussed in repeating comments made by prior speakers to simply closed session are always listed on the agenda. Any ac- indicate their agreement with prior speaker’s comments. tion taken during this time will be announced when the

Board reconvenes to open session. WRITTEN MATERIAL:

 The Board is unable to read written materials presented at USE OF CELL PHONES DURING MEETINGS: the meeting. If any person intends to appear before the  The Board appreciates your cooperation in silencing all Board and provide written material, it should be delivered cell phones while the meeting is in session. to the Board Secretary’s office eight days in advance of

the meeting (sooner if there are holidays prior to the meet- ITEMS NOT APPEARING ON POSTED AGENDA: ing) in order that copies may be included with the agenda This agenda was posted outside of Long Beach City Hall in the and to give the Board an opportunity to review the material information case at least 72 hours in advance of this meeting in advance. and online at www.lbtransit.com. In order for the Board to take

action on an item not appearing on the posted agenda, other AMERICANS WITH DISABILITIES ACT OF 1990: than merely acknowledging receipt of correspondence or other  The City of Long Beach intends to provide reasonable information, the Board must make one of the following determi- accommodations in accordance with the Americans with nations: Disabilities Act of 1990. If special accommodations are 1. Determine by a majority vote that an emergency exists as desired, please call the City Clerk Department 48 hours defined in Government Code Sec. 54956.5. prior to the meeting at (562) 570-6101. 2. Determine by a two-thirds vote, or by unanimous vote if  The City Clerk’s office is closed on weekends. To assure less than two-thirds of the Board is present, that there is a proper accommodations, please call by 4:30 p.m. on the need to take immediate action and that the need for action Friday prior to the meeting. came to the attending of the Board subsequent to the  For Telecommunication Device for the Deaf (TDD), please agenda being posted. call (562) 570-6626. Inquire at the City Council Chamber 3. Determine that the item appeared on a posted agenda for Audio Visual Room for Assistive Listening Device. a meeting occurring no more than five calendar days prior to this meeting, and the time was continued to this meeting.

January 2016 LONG BEACH TRANSIT THURSDAY, NOVEMBER 7, 2019 BOARD OF DIRECTORS MEETING 411 W. OCEAN BOULEVARD AGENDA CIVIC CHAMBERS, 12:00 PM

Colleen Bentley, Chair Mary Zendejas, Director Michael Clemson, Vice Chair Lea Eriksen, City Representative Adam Carrillo, Secretary/Treasurer Maricela de Rivera, Director Kenneth A. McDonald, Sumire Gant, Director President and Chief Executive Officer

REGULAR MEETING - NOON

1. Call to Order. (Colleen Bentley)

2. Roll Call. (Ivette Dubois)

3. Public Comment.

Any member of the public may approach the lectern and, upon recognition by the Chair, state his or her name and proceed to address the Board on any item within the subject matter jurisdiction of the Long Beach Transit (LBT) Board of Directors, provided that no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to three minutes, unless different time limits are set by the Chair, subject to the approval of the Board.

4. President and CEO Monthly Report. (Kenneth McDonald)

• Safety and Service Quality • Employee Engagement • Customer Experience • Community and Industry Focus

INFORMATION ITEM

Page 1 of 3 LONG BEACH TRANSIT THURSDAY, NOVEMBER 7, 2019 BOARD OF DIRECTORS MEETING 411 W. OCEAN BOULEVARD AGENDA CIVIC CHAMBERS, 12:00 PM

NOTICE TO THE PUBLIC

All matters included on the Consent Calendar are considered routine by the LBT Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless a member of the Board of Directors or the public so requests, in which event the matter shall be removed from the Consent Calendar and considered as a separate item.

CONSENT CALENDAR (6)

5. 19-076TR Recommendation to approve the minutes of the regular session meeting held on October 24, 2019.

Suggested Action: Approve recommendation.

REGULAR CALENDAR

6. 19-077TR Recommendation to authorize the President and CEO to exercise contract options with BYD Motors, Inc./BYD Coach & Bus LLC and enter into an agreement for the procurement of 14 battery-electric buses, for an amount of $14,193,275, with a five percent contnigency of $709,664, for a total authorization amount not to exceed $14,902,939. (Kenneth McDonald)

Suggested Action: Approve recommendation.

7. Public Comment.

Any member of the public may approach the lectern and, upon recognition by the Chair, state his or her name and proceed to address the Board on any item within the subject matter jurisdiction of the LBT Board of Directors, provided that no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to three minutes, unless different time limits are set by the Chair, subject to the approval of the Board.

8. Board Requests.

9. 19-078TR Adjourn. The next regular meeting will be held on December 12, 2019 at 9 a.m. (Colleen Bentley) Suggested Action: Approve recommendation.

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Note:

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accomodation is desired, please call the City Clerk Department 48 hours prior to the meeting at 562.570.6101.

(*The City Clerk's office is closed on weekends. To assure proper accommodations, please call by 4:30 p.m. on the Friday prior to the meeting.)

(For Telecommunication Device for the Deaf, please call 562.570.6626. Inquire at the City Council Chamber Audio Visual Room for Assistive Listening Device.)

Long Beach Transit is an entity which is separate and distinct from the City of Long Beach.

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LONG BEACH TRANSIT THURSDAY, OCTOBER 24, 2019 BOARD OF DIRECTORS MEETING 411 W. OCEAN BOULEVARD MINUTES CIVIC CHAMBERS, 12:00 PM

REGULAR MEETING - NOON

1. Call to Order. (Colleen Bentley)

Vice Chair Clemson called the meeting to order at 12:01 p.m.

2. Roll Call. (Ivette Dubois)

Commissioners Maricela de Rivera, Sumire Gant, Adam Carrillo and Michael Present: Clemson Commissioners Mary Zendejas and Colleen Bentley Excused:

Page 1 of 10 LONG BEACH TRANSIT THURSDAY, OCTOBER 24, 2019 BOARD OF DIRECTORS MEETING 411 W. OCEAN BOULEVARD MINUTES CIVIC CHAMBERS, 12:00 PM

3. Employee Recognition. (LaVerne David)

Employees of the Month for October 2019:

Angel Carrillo, Transit Service Delivery and Planning Robert Vargas Jr., Maintenance and Infrastructure Jimmy Phillips, Staff

INFORMATION ITEM

LaVerne David, Executive Director/VP, Employee and Labor Relations, presented the Employees of the Month (EOM) for October 2019.

Roberto Vargas, Maintenance and Infrastructure EOM, was presented by Debra Johnson, Deputy CEO.

Jimmy Phillipps, Staff EOM, was presented by Mike Gold, Executive Director/VP, Customer Relations and Communications.

Ms. David acknowledged Angel Carrillo, Transit Service Delivery and Planning EOM, who was not present.

4. Public Comment.

There were no public comments.

Page 2 of 10 LONG BEACH TRANSIT THURSDAY, OCTOBER 24, 2019 BOARD OF DIRECTORS MEETING 411 W. OCEAN BOULEVARD MINUTES CIVIC CHAMBERS, 12:00 PM

5. President and CEO Monthly Report. (Kenneth McDonald)

• Safety and Service Quality • Employee Engagement • Customer Experience • Community and Industry Focus

INFORMATION ITEM

IMPROVE SAFETY AND SERVICE QUALITY

Under LBT’s focus to Improve Safety and Service Quality:

• The following were accident-free days at LBT: o Wednesday, October 2; and o Saturday, October 5

There were no preventable or non-preventable accidents on those days.

Since the beginning of the calendar year, LBT has had a total of 32 accident-free days at LBT.

• During the month of October, LBT’s Safety department conducted a safety blitz campaign concentrated around the theme of ‘Avoiding Workplace Injuries and Practicing Good Ergonomics.’

On Tuesday, October 8 at LBT2 and Friday, October 11 at LBT1, Safety staff shared information with Operators focusing on maintaining fitness through rest, movement, stretching, healthy lifestyle and personal wellness.

FOSTER EMPLOYEE ENGAGEMENT

In LBT’s continued effort to Foster Employee Engagement:

• LBT’s Training department facilitated nine courses to more than 80 employees on topics including, but not limited to: o State-Mandated Annual Refresher Training (SMART); o New Operator and Mechanic Graduation; o CPR Training; o California Division of Occupational Safety and Health; o Maintenance/Mechanic Specialty Training;

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o Operator Special Bus Refresher; and o Retraining for Operators who have returned from long-term absences and have had preventable accidents

ENHANCE CUSTOMER EXPERIENCE

Under LBT’s priority to Enhance Customer Experience:

• LBT participated in three events geared towards students: o Cabrillo High School Back-to-School Night; o LBUSD School of Choice at Cabrillo High School; and o Sustainable Transportation Green Rides Expo at California State University, Long Beach

At each event, Customer Relations staff provided information regarding TAP cards, student and U-passes.

• LBT also conducted Senior TAP card drives and informational sessions directed towards seniors at: o Press Telegraph’s Successful Aging Expo at The Grand o Community Candidate Forum at Plymouth West Senior Community Center o Long Beach Senior Center 12th Annual Health Fair and Flu Shot Clinic at the Long Beach Senior Center

• Other events across the service area included: o Shop With a Cop at the Long Beach Towne Center Walmart o Disabled Resources Center Fair at Harbor Regional Center; o Our Future North Long Beach Uptown Plan; and o Clean Air Day Event outside of City Hall and Port of LB buildings

PROMOTE COMMUNITY AND INDUSTRY FOCUS

In an effort to strengthen LBT’s focus on the communities it serves and the transportation industry:

• On October 9, the Deputy CEO participated in a panel discussion entitled, “Big Wheels on the Bus: Meet the Women Driving the Bus Industry” hosted by the Women’s Transportation (WTS) Seminar-Los Angeles Chapter in downtown Los Angeles.

The panel featured three other women regional transit leaders from LA Metro, Gardena’s GTrans and Foothill Transit, in addition to LBT’s Deputy CEO.

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The moderator, who was also from Foothill Transit and a WTS Board member, led the conversation about the varied experiences women leaders have in the public transportation industry.

The transit leaders shared their personal journeys in attaining leadership positions; work-life blending; as well as their views on transit ridership trends, mode integration and the future of transportation in Los Angeles County.

LBT sponsored seven women managers from different departments throughout the agency who attended the event as part of their professional growth and development.

• From October 12 through October 16, LBT participated in the American Public Transportation Association’s (APTA) 2019 TRANSform Conference: APTA’s reimagined Annual Meeting in New York City.

The conference, attended by LBT’s Board members Chair Bentley, Secretary/Treasurer Carrillo and Director Gant, and members of the Executive Leadership Team and Board Secretary, provided a forum to learn about the latest in policy, technology and innovative mobility options.

Attendees participated in: o Unconventional session formats to maximize learning and sharing experiences; o Powerful keynotes to help see public transit in a different way; o Exciting technical tours that showcased one of the world’s-largest public transit systems; and o Networking opportunities to broaden professional relationships

Before closing, CEO McDonald invited Vice Chair Clemson to share information regarding LBT’s Mobility and Sustainability Summit taking place next week, Wednesday, October 30.

Vice Chair Clemson stated that LBT’s inaugural Mobility and Sustainability Summit was less than a week away on Wednesday, October 30, from 8 to 10 a.m., at the Hyatt Regency Long Beach.

This summit is aimed at educating and informing the community about LBT as well as other transportation agency’s efforts implementing sustainable solutions to local mobility challenges.

Featured panelists include leaders from the California State University, Long Beach Center for International Trade and Transportation, Long Beach Airport, Port of Long Beach, LA Metro, as well as our own CEO.

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NOTICE TO THE PUBLIC

CONSENT CALENDAR (6)

Passed the Consent Calendar

A motion was made by Director de Rivera, seconded by Secretary/Treasurer Carrillo, to approve Consent Calendar Item 6. The motion carried by the following vote: Yes: 4 - Maricela de Rivera, Sumire Gant, Adam Carrillo and Michael Clemson Excused: 2 - Mary Zendejas and Colleen Bentley

6. 19-068TR Recommendation to approve the minutes of the regular session meeting held on September 26, 2019.

REGULAR CALENDAR

7. 19-069TR Monthly Financial Report. (Lisa Patton)

INFORMATION ITEM

Lisa Patton, Executive Director/VP, Finance and Budget, presented the monthly financial report.

This TR-Agenda Item was received and filed.

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8. 19-070TR Fiscal Year 2019/2020 First Quarter Investment Report. (Lisa Patton)

INFORMATION ITEM

Ms. Patton presented the staff report.

Secretary/Treasurer Carrillo referred to the first page of the Quarterly Investment Report and asked if LBT was required to retain a certain percentage of monies in the Local Agency Investment Fund (LAIF). Ms. Patton stated that there was a maximum capacity of funds that could be retained; however, there was no minimum amount required.

Director de Rivera asked how long did LBT hold bonds. Ms. Patton stated that LBT adhered to the guidelines outlined in the agency's Investment Policy Statement. She added that LBT's Investment Policy Statement was modified in 2011.

Secretary/Treasurer Carrillo asked why the Investment Policy Statement was modified. Ms. Patton stated that it modified during the financial crisis.

This TR-Agenda Item was received and filed.

9. 19-071TR Recommendation to authorize the President and CEO to enter into a five-year permit agreement with the City of Long Beach for the non-exclusive use of the City's radio transmitter facility located in Signal Hill for a total authorization amount not to exceed $193,338. (Patrick Pham)

Patrick Pham, Executive Director/VP, Information Technology, presented the staff report.

A motion was made by Director de Rivera, seconded by Secretary/Treasurer Carrillo, to approve recommendation. The motion carried by the following vote: Yes: 4 - Maricela de Rivera, Sumire Gant, Adam Carrillo and Michael Clemson Excused: 2 - Mary Zendejas and Colleen Bentley

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10. 19-072TR Recommendation to authorize the President and CEO to enter into a three-year contract with CDW Government LLC for Microsoft Enterprise Software Licensing, which supports Long Beach Transit's daily computer operations, for a total authorization amount not to exceed $458,134. (Patrick Pham)

Mr. Pham presented the staff report.

A motion was made by Secretary/Treasurer Carrillo, seconded by Director de Rivera, to approve recommendation. The motion carried by the following vote: Yes: 4 - Maricela de Rivera, Sumire Gant, Adam Carrillo and Michael Clemson Excused: 2 - Mary Zendejas and Colleen Bentley

11. 19-073TR Recommendation to authorize the President and CEO to exercise a four-year contract extension with Clean Energy for Compressed Natural Gas station and methane detection system maintenance services, for an amount of $1,180,724 with a five percent contingency of $59,036, for a total authorization amount not to exceed $1,239,760. (Debra Johnson)

Deputy CEO Johnson presented the staff report.

Director de Rivera asked if six years was a normal amount of time for a useful life cycle. Deputy CEO confirmed her statement.

Director de Rivera asked if LBT partnered with the City of Long Beach in regards to emergency preparedness. Deputy CEO Johnson stated that when the CNG station at LBT2 did not work, LBT used the CNG station at a Los Angeles County Metropolitan Transportation Authority Carson facility to fuel its CNG buses.

Deputy CEO Johnson noted that in April 2019 the Board approved a back-up generator to support the CNG fueling system at LBT2.

A motion was made by Director Gant, seconded by Secretary/Treasurer Carrillo, to approve recommendation. The motion carried by the following vote:

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Yes: 4 - Maricela de Rivera, Sumire Gant, Adam Carrillo and Michael Clemson Excused: 2 - Mary Zendejas and Colleen Bentley

12. 19-074TR Recommendation to approve the Board of Directors meeting dates for November 2019 and Calendar Year 2020. (Ivette Dubois)

Ivette Dubois, Board Secretary, presented the staff report.

A motion was made by Secretary/Treasurer Carrillo, seconded by Director Gant, to approve recommendation. The motion carried by the following vote: Yes: 4 - Maricela de Rivera, Sumire Gant, Adam Carrillo and Michael Clemson Excused: 2 - Mary Zendejas and Colleen Bentley

13. Public Comment.

Any member of the public may approach the lectern and, upon recognition by the Chair, state his or her name and proceed to address the Board on any item within the subject matter jurisdiction of the LBT Board of Directors, provided that no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to three minutes, unless different time limits are set by the Chair, subject to the approval of the Board.

There were no public comments.

14. Board Requests.

Secretary/Treasurer Carrillo asked for an information item regarding the process required to implement a bus-only lane pilot program.

Secretary/Treasurer Carrillo asked staff to provide the Board with the Facility Assessment report so they may provide feedback before decisions are finalized.

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15. 19-075TR Adjourn. The next regular meeting will be held on December 12, 2019. (Colleen Bentley)

Vice Chair Clemson adjourned the meeting at 12:56 p.m.

Note:

(*The City Clerk's office is closed on weekends. To assure proper accommodations, please call by 4:30 p.m. on the Friday prior to the meeting.)

(For Telecommunication Device for the Deaf, please call 562.570.6626. Inquire at the City Council Chamber Audio Visual Room for Assistive Listening Device.)

Long Beach Transit is an entity which is separate and distinct from the City of Long Beach.

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Agenda Item No. 7 November 7, 2019 ______

SUBJECT

Battery-Electric Bus Procurement (Staff Representative: Kenneth McDonald)

RECOMMENDED ACTION

To authorize the President and CEO to exercise contract options with BYD Motors, Inc./BYD Coach & Bus LLC and enter into an agreement for the procurement of 14 battery-electric buses, for an amount of $14,193,275, with a five percent contingency of $709,664, for a total authorization amount not to exceed $14,902,939.

BACKGROUND

On April 27, 2015, Long Beach Transit’s (LBT) Board of Directors authorized the President and CEO to enter into a contract with BYD Motors, Inc./BYD Coach & Bus LLC (BYD) for the purchase of 10 battery-electric buses (BEB), supporting charging systems, training and required equipment, with contract options for 14 BEBs.

LBT received and accepted all 10 BEBs, which were placed in service beginning in March 2017 and deployed on LBT’s Passport route. The charging systems are operational and are used to recharge the buses upon returning from revenue service.

In September 2018, LBT unveiled its Long Beach Convention Center Bus Station, which includes an inductive charging system for BEBs which uses Wireless Advanced Vehicle Electrification (WAVE), innovative technology that extends the mileage range of a BEB while in service.

Most recently in September 2019, in an effort to enhance the customer experience, LBT deployed BEBs on Routes 45/46, 171 and 176. The expanded BEB deployment continues the agency’s commitment to sustainability and its use of BEBs.

LBT operates a diverse fleet of 250 revenue buses. With 88 gasoline-electric hybrid buses, 125 compressed natural gas (CNG) buses in service, as well as 10 BEBs, 89 percent of LBT’s fleet is alternatively fueled. LBT currently has 89 buses eligible for replacement between now and 2021.

LBT has taken several major steps to become a sustainable transit agency. Its commitment is clear from the decisions made regarding its bus fleet to be 100 percent alternatively fueled by 2020, as well as LBT partnering with the University of Southern California (USC) METRANS Transportation Center to assist the agency in developing a strategic plan to achieve overall sustainability in its programs and operations over the next 10 years.

Meeting of the Long Beach Transit Board of Directors Page 1 of 3

Agenda Item No. 7 November 7, 2019 ______

With the California Air Resources Board’s (CARB) Innovative Clean Transit (ICT) Regulation adoption in December 2018, upon retirement of a bus that has met its useful life, LBT is mandated to replace it with a zero-emission bus. All buses in California will be required to have zero-emission technology by 2040.

Upon analysis of the buses’ operability and the established criteria (mileage attainment, state of charge and vehicle reliability) LBT deemed that the vehicles met the service performance requirements and wishes to exercise the options for 14 BEBs.

PROCUREMENT

In September 2014, staff issued a Request for Proposal (RFP) to qualified firms for the procurement of 10 BEBs with options for an additional 14 buses contingent upon subsequent request for Board approval.

LBT received proposals from three bus manufacturers: New Flyer of America, Inc., located in Winnipeg, Canada, BYD, located in Lancaster, California, and Proterra, located in North Carolina. All three companies were invited to LBT for interviews, presentations, and a demonstration of their equipment. Their references were checked and best and final offers were received.

Proposals were evaluated based on pre-established criteria set forth in the RFP

BYD scored the highest rating in both staff's evaluations and Life Cycle Costs (LCC). Staff concluded that BYD’s proposal offered the best value to LBT based on both evaluation criteria and LCC.

In April 2015, LBT’s Board of Directors authorized the President and CEO to enter into a contract with BYD for the purchase of 10 BEBs, supporting charging systems, training and required equipment, with contract options for 14 BEBs.

LBT’s Purchasing department negotiated the cost for the options and arrived at a fair and reasonable cost. The base cost of the bus will remain the same without any escalation charges as allowed in the contract between LBT and BYD.

The total cost for an order of 14 40-foot BEBs will be $14,193,275, which includes charging equipment, training and diagnostic equipment. LBT is including a five percent contingency in the amount of $709,664, in the event of any unforeseen circumstances or changes, for a total authorization amount of $14,902,939.

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