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State Library Board Agenda Packet State Library Board Agenda Packet June 18, 2021 Online Meeting Table of Contents Agenda and Meeting Minutes Page 3 Press Release Page 4 Agenda Page 5 2021 Meeting Dates Page 6 April 16, 2021 Meeting Minutes Page 7 Report of the State Librarian Page 18 Quarterly Performance Report Page 25 Budget Report Page 27 Strategic Plan Quarterly Report and Dashboard Page 33 Public Library Minimum Conditions Report Page 43 Proposed temporary rule, OAR Chapter 543 Page 46 American Rescue Plan Act (ARPA) Funds Plan Page 49 Recommendations of the Talking Book & Braille Advisory Council Page 55 Miscellaneous Page 60 Agenda and Meeting Minutes 3 Nancy Hoover 250 Winter St. NE Acting State Librarian Salem, OR 97301 503-378-4367 503-378-4243 Fax 503-585-8059 www.oregon.gov/library June 4, 2021 FOR IMMEDIATE RELEASE Salem, Ore – The State Library Board will meet from 9:00 a.m. to 12:00 p.m. on Friday, June 18, 2021 online. This is a public meeting; those who would like to attend should contact Cory Horton at [email protected]. Ann Malkin of Bend will chair the meeting. Sign language interpretation will be provided for the public if requested 48 hours before the meeting; notice 72 hours before the meeting is preferred. Handouts of meeting materials may also be requested in alternate formats 72 hours before the meeting. Requests may be made to Cory Horton at [email protected]. The State Library of Oregon cultivates, preserves, and delivers library and information services to foster lifelong learning and community engagement. 4 STATE LIBRARY BOARD MEETING June 18, 2021 Online Ann Malkin, Chair Agenda Time Item Desired Outcome Speaker 9:00 a.m. Approval of the Minutes – Approval & Motion Malkin April 2021 Meeting 9:05 Reports of Board Chair & Information & Discussion Malkin Members 9:45 Report of the State Librarian Information & Discussion Hoover 10:00 State Librarian Recruitment Information & Discussion Leslie 10:20 Quarterly Performance Information & Discussion Westin Report 10:25 Budget Report Information & Discussion Westin 10:35 Strategic Plan Quarterly Information & Discussion Westin Report and Dashboard 10:45 Open Forum** 10:50 Break 11:05 Public Library Minimum Information & Discussion Nielsen Conditions Report 11:10 Proposed temporary rule, Approval & Motion Nielsen OAR Chapter 543 11:20 American Rescue Plan Act Approval & Motion Nielsen (ARPA) Funds Plan 11:40 Recommendations of the Approval & Motion Bruton Talking Book & Braille Advisory Council 11:55 Elect Board Chair & Vice Approval & Motion Malkin Chair 12:00 p.m. Adjournment Malkin ** Any person may address the State Library Board at this meeting on any topic. NOTE: The times of all agenda items are approximate and subject to change. 5 2021 State Library Board Meeting Dates Friday, June 18, 2021 9:00am – 12:00pm Online Friday, August 20, 2021 9:00am – 12:00pm Online Friday, October 15, 2021 9:00am – 12:00pm Online 250 Winter St NE Salem, OR 97301 | Phone 503-378-4243 | Fax 503-585-8059 | Web www.oregon.gov/library6 State Library Board Meeting April 16, 2021 Online, Salem, Oregon Board members present: Chair, Ann Malkin, Lori Wamsley, Greg Williams, Jennie Tucker, Ben Tate, Sean Nickerson, and Tina Roberts Guests present: Bill Fisher Staff present: Jennifer Patterson, Susan Westin, Caren Agata, Elke Bruton, Buzzy Nielsen, and Cam Amabile Recorder: Cory Horton, Operations Support Specialist Chair Ann Malkin called the meeting to order at 9:03 a.m. Approval of the January 15, 2021 minutes – Malkin Tucker made a motion to approve the minutes from the January 15, 2021 board meeting. Nickerson seconded. The motion passed unanimously. Reports of Board Chair and Members – Malkin Nickerson: Nickerson stated that he has shifted off the integrated eligibility project and has taken on a new project called Get Vaccinated Oregon. This is an online tool to determine your eligibility for the COVID-19 vaccine and to provide locations where the vaccine is being administered. Close to 900,000 Oregonians have signed up for the tool to determine their eligibility and vaccine locations, which is very exciting. Tate: Tate stated that he is working on six projects in various stages and is currently in the process of consulting all stakeholder groups before publishing the reports. Tate is also working on a variety of other projects that will likely remain internal in state government, which will provide matched data. While the public may not see the data, it will be available to a broader audience than usual. One item that would be visible is a review of the educator prep programs, including who graduates, where they go, what the retention is, and breaking down the demographics from a geographic standpoint, factoring in race, ethnicity, and gender. The intended result is a two-page white paper. The first report will be numbers with a little analysis, but the white paper will go deeper into the data. Tucker: Tucker stated that the La Grande Library board met in February and will be meeting again next week. The library director, Kip Roberson, has done great work, including setting up eight outdoor lockers outside the main entrance of the library for patrons to pick up books when the library is closed. They have re-opened with limited capacity and have also set up outdoor 7 programs, including events in the park. The library commission presented a fee for those that do not belong to the library district. It is free to check out books, or $50 per year for the additional resources offered such as Kanopy. Tucker has not recently spoken to the Elgin City Library director but has expressed her ability to help if needed. Roberts: Roberts indicated that the instructional materials project is still moving through the process. They are currently seeking applicants for the review committee, which involves requesting nominations for applications, in addition to receiving general applications. Nominations are due April 23rd and applications are due May 1st. May 1st is also the publisher withdrawal date. The review will take place in July and the state board will adopt the approved list in October 2021, then districts will be expected to implement their new materials by fall of 2022. Roberts stated that the updated library guidance in Ready Schools Safe Learners has been completed, however it needs to be updated again based on revised Oregon Health Authority guidance. Roberts indicated that the literacy framework is still in progress and has evolved into a toolkit for teachers. This is a sideline project for now until the legislative session is over. Roberts stated that she is tracking House bill 2056, which is a multilingual inclusion bill. If passed, it removes the word English from English language arts. This would allow instruction in languages other than English to meet the diploma requirements for high school language arts and allows production of work in languages other than English. If passed, this would impact the English language arts standards where there are specific references to English. Roberts is also tracking what was initially Senate bill 552, which was absorbed into Senate bill 225, and has now become Senate bill 226. If passed, it will require Oregon Department of Education (ODE) to conduct a study of library media programs. The first part is Division 22 assurances, which are the standards that school districts must meet to be in compliance with the rules for operating a public school in Oregon. One of those rules is 2340, Media Programs, which requires that schools have a coordinated media program, including a library facility with materials in it, a library media program, and a specialist or classified staff member to run the program. This bill would ask ODE to conduct a study on how media programs for Division 22 are evaluated for districts to mark that they are in compliance. It will also ask that if there are any actions to take, that ODE works in conjunction with the State Library of Oregon. Finally, it would add information literacy to ORS 329.045, which is the list of what public schools need to teach. This would not make it a required class but would add it to the list of offerings for students. Wamsley: Wamsley indicated that Mt. Hood Community College is still working on re-opening plans. They are still mostly remote and will remain mostly remote through summer. They are beginning the budget process for 2021 – 2022. 8 Wamsley stated that in the last board meeting, she shared that Mt. Hood Community College received a grant around childcare and other support services. They have received an additional grant of $5 million from the US Department of Labor, along with eight other community colleges, to help with cyber security and advanced manufacturing workforce training. Wamsley added that The Foundation auction is taking place on April 24th and the online Mt. Hood Jazz festival is April 30th – May 2nd. Wamsley stated that library staff are getting excited for the Oregon Library Association (OLA) conference next week. She will be presenting with Liisa Sjoblom on the Critical Art of Feedback, and she will also be presenting in May on transparent design in libraries. Williams: Williams stated it has been busy at the Oregon City Public Library thinking about re- opening. On Monday they will be opening self-serve pickups after almost a year of offering only appointment-based hold pickups. Public computer usage and additional browsing are on the horizon. They are also taking the opportunity to look at their space layout and make changes where needed. They have had great programs lately, including one staff member who co-presented at a pre- conference session for OLA on serving the disabled community in Oregon.
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