January 5, 2021 the Organizational Meeting of the Town Board of The
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January 5, 2021 The Organizational Meeting of the Town Board of the Town of Shelter Island was held in the Shelter Island Town Hall, Shelter Island, New York via Zoom on the 5th day of January, 2021. Town Board members present were Supervisor Gerard F. Siller, Councilmen James Colligan, Al- bert K. Dickson and Michael J. Bebon, and Councilwoman Amber Brach-Williams. Town Clerk Dorothy S. Ogar, Deputy Town Clerk Sharon O. Jacobs, Town Attorney Robert J. DeStefano, Jr. and approximately fifteen persons were also present. The Supervisor called the meeting to order at 1:02 p. m. Salute to flag. The Supervisor presented the following statement: This is the January 5, 2021 scheduled meeting of the Shelter Island Town Board, and, for the record, we do have a quorum present. The notice of the meeting followed the Open Meetings Law as amended by Executive Or- der 202.1 allowing meetings to take place telephonically or through other similar services. We will be using Zoom and will be recording the entirety of the meeting, which will be available upon request at Town Hall. Additionally, we will be following the voting protocol used by the Suffolk County Legis- lature at its March 17th meeting. All voting on Board actions and resolutions will be done via a roll call, and we ask that all Board Members clearly state their name when making a motion and clearly state their vote when their name is called. As per Executive Order 202.1, there will be no public physically present at this meeting. The web link to view the meeting has been publicized, and members of the public have the ability to listen to and view the meeting. Town Justice Mary Faith Westervelt administered the oath of office to the newly elected Town Justice Stanley Birnbaum. RESOLUTION NO. 1 Councilwoman Brach-Williams offered the following resolution, which was seconded by Councilman Colligan, to wit: BE IT RESOLVED, That the regular meetings of the Town Board of the Town of Shelter Island will be held at 4:30 p. m. in the Shelter Island Town Hall, Shelter Island, New York on the following dates: January 15, February 5, March 5 and 26, April 16, May 7, and 28, June 18, July 9 and 30, August 20, September 10, October 1 and 22, November 12, and December 3, 2021, and BE IT FURTHER RESOLVED, That work sessions of the Town Board of the Town of Shelter Island will be held at 1 p. m. in the Shelter Island Town Hall, Shelter Island, New York on the following dates: January 5, 12, 20 (Wednesday) and 26, February 2, 9, 17 (Wednesday), and 23, March 2, 9, 16, 23 and 30, April 6, 13, 20, and 27, May 4, 11, 18 and 25, June 1, 8, 15, 22 and 29, July 7, 13, 20 and 27, August 3, 10, 17, 24 and 31, September 8 (Wednesday), 14, 21, and 28, October 5, 13 (Wednesday), 19 and 26, November 3 (Wednesday), 9, 16, 23 and 30, December 7, 14 ,21 and 28, 2021. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 2 Councilman Colligan offered the following resolution, which was seconded by Supervisor Siller, to wit: BE IT RESOLVED, That the Supervisor is hereby authorized to temporarily invest Town funds not needed for immediate expenditure in certificates of deposit or special time deposit ac- counts in banks or trust companies of this state for highway, general and federal funds, and BE IT FURTHER RESOLVED, That Chase Bank and Bridgehampton National Bank shall be the official depositories for general, highway and federal funds, and BE IT FURTHER RESOLVED, That Supervisor Gerard F. Siller, Councilwoman Amber Brach-Williams, and Councilmen James Colligan, Albert Dickson and Michael J. Bebon of the January 5, 2021 – continued Town of Shelter Island are hereby authorized to sign documents, including checks, for the Town of Shelter Island, and BE IT FURTHER RESOLVED, That Judy Meringer, Barbara Bloom and Shelby Mundy are hereby authorized to make transfers of Town funds amongst the designated banks. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 3 Supervisor Siller offered the following resolution, which was seconded by Councilman Bebon, to wit: BE IT RESOLVED, That Supervisor Gerard F. Siller, Councilmen James Colligan, Albert Dickson and Michael J. Bebon, and Councilwoman Amber Brach-Williams are hereby appointed to serve as Police Commissioners for the year 2021. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 4 Councilman Bebon offered the following resolution, which was seconded by Councilman Dickson, to wit: "Whereas", the designation of two newspapers as the official papers of the Town is required by statute, and "Whereas", the Shelter Island Reporter has a paid circulation in the Town of Shelter Island in excess of 2,000 weekly; said circulation being larger than any other newspaper having general circulation in the Town, and Newsday also has a large circulation in the Town, now, Therefore BE IT RESOLVED, That the Shelter Island Reporter and Newsday are hereby designated as the official newspapers of the Town of Shelter Island for the year 2021. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 5 Councilman Dickson offered the following resolution, which was seconded by Council- woman Brach-Williams, to wit: "Whereas", pursuant to Section 29 of the Town Law, the Supervisor shall prepare and file with the Town Clerk within thirty days after the expiration of each fiscal year, an annual financial report accounting for all monies received and disbursed by him, and "Whereas", pursuant to Subsection 10-a of Section 29, the Town Board may determine, by resolution, that the Supervisor shall submit to the Town Clerk within sixty days after the close of the fiscal year, a copy of the report to the state comptroller, now, Therefore BE IT RESOLVED, That the Supervisor shall submit to the Town Clerk within sixty days after the close of the fiscal year, a copy of the report to the state comptroller required by section thirty of the general municipal law. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed January 5, 2021 – continued The resolution was thereupon declared duly adopted. RESOLUTION NO. 6 Councilwoman Brach-Williams offered the following resolution, which was seconded by Councilman Colligan, to wit: BE IT RESOLVED, That Town officials and employees will be reimbursed, subject to audit, at the rate of $.56 per mile for their mileage on Town business for the year 2021, and BE IT FURTHER RESOLVED, That Town officials and employees will be reimbursed, subject to audit, for actual and necessary expenses incurred attending training programs and pro- fessional meetings which will enhance their job skills, and BE IT FURTHER RESOLVED, That a request by a Town employee or official for such meetings or travel must receive the prior approval of the Supervisor. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 7 Councilman Colligan offered the following resolution, which was seconded by Supervisor Siller, to wit: BE IT RESOLVED, That Coco Lee Thuman is hereby appointed to serve as part time Clerk in the Receiver of Taxes Office at the rate of $23.04 per hour for the year 2021. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 8 Supervisor Siller offered the following resolution, which was seconded by Councilman Bebon, to wit: BE IT RESOLVED, That Coco Lee Thuman is hereby appointed to serve as Provisional Assessment Clerk for the year 2021 at the rate of $23.04 per hour. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 9 Councilman Bebon offered the following resolution, which was seconded by Councilman Dickson, to wit: BE IT RESOLVED, That Michelle Congdon is hereby appointed to serve as part time Jus- tice Court Clerk for the year 2021 at the rate of $23.04 per hour. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted. RESOLUTION NO. 10 Councilman Bebon offered the following resolution, which was seconded by Councilman Dickson, to wit: January 5, 2021 – continued BE IT RESOLVED, That John Spinelli is hereby appointed to serve as Court Officer for the year 2021 at the following rate; the first 2 hours at $50.00 per hour, additional hours at $20.00 per hour. Roll Call Vote: Councilwoman Brach-Williams aye Councilman Colligan aye Councilman Bebon aye Councilman Dickson aye Supervisor Siller aye 5 in favor 0 opposed The resolution was thereupon declared duly adopted.