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NATIONAL HIGHWAYS AUTHORITY of INDIA Consultancy Services As NATIONAL HIGHWAYS AUTHORITY OF INDIA (MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT. OF INDIA) Consultancy Services as Independent Engineer during Operation, Maintenance and Fee collection of 4- lane divided carriageway facility of Nelamangala – Tumkur section from Km. 29.5 to Km. 62.00 (32.5 Kms.) on (BOT) basis through Concessionaire and Six lane of Tumkur bypass from Km. 62.00 to Km. 75.00 (13 Kms.) through EPC O&M Contractor of NH-4 (New NH-48) in the state of Karnataka. NIT No. 10/NHAI/RO-BNG/13020/Tender/2017 dated 11.09.2017 REQUEST FOR PROPOSAL (RFP) September 2017 NATIONAL HIGHWAYS AUTHORITY OF INDIA Regional Office, Bengaluru - Tumakuru Road (NH-4), M.S. Ramaiah Enclave, Near Nagasandra Metro Station, Bengaluru - 560 073 Tele: 080-28397156/7171, Fax: 080-28377171, Email: [email protected] CONTENT Sl. No. Particulars Page Nos. 1 SECTION 1 : Information to Consultants 1 - 5 2 SECTION 2: Letter of Invitation 6 - 20 3 SECTION 3 : Format for Submission of Firms Credentials. 21 – 24 4 SECTION 4 : Format for Submission of Technical Proposal. 25 – 47 5 SECTION 5 : Format for submission of Financial proposal. 48 – 56 6 SECTION 6: Terms of Reference. 57 – 70 7 SECTION 7: Draft Form of Contract. 71 - 123 National Highways Authority of India REQUEST FOR PROPOSAL (RFP) SECTION 1: INFORMATION TO CONSULTANTS Sub: Consultancy Services as Independent Engineer during Operation, Maintenance and Fee collection of 4- lane divided carriageway facility of Nelamangala – Tumkur section from Km. 29.5 to Km. 62.00 (32.5 Kms.) on (BOT) basis through Concessionaire and Six lane of Tumkur bypass from Km. 62.00 to Km. 75.00 (13 Kms.) through EPC O&M Contractor of NH-4 (New NH-48) in the state of Karnataka. GENERAL:- 1. The National Highways Authority of India (NHAI) invites proposals for engaging an Independent Engineer (IE) on the basis of International Competitive Bidding for the following contract package in the State of Karnataka under NHDP Phase-V - programme. TABLE 1: DETAILS OF PROJECT Sl. NH Project Assignment Consultancy Project No No. State Length period Package Stretch (Km) (months) 1 Consultancy Services as Independent 4 lane from Engineer during Operation, Km.29.5 to Maintenance and Fee collection of 4- Km.62.00 lane divided carriageway facility of NH-4 (32.5 kms.) Nelamangala – Tumkur section from Km. 29.5 to Km. 62.00 (32.5 Kms.) on ( New Karnataka 6 lane of 45.5 Kms. 36 Months (BOT) basis through Concessionaire NH-48) Tumkur and Six lane of Tumkur bypass from bypass from Km. 62.00 to Km. 75.00 (13 Kms.) Km.62.00 to through EPC O&M Contractor of NH-4 Km.75.00 (New NH-48) in the state of Karnataka. (13 kms.) 2. Selection of IE shall be as per selection procedures given in the Model Concession Agreement and general procurement methods followed in NHAI. The selected IE shall be intimated to the Concessionaire. 3. The proposal shall be submitted in English Language and all correspondence would be in the same language. 4. The Operation & Maintenance of DBFOT projects broadly include Operation and Maintenance activities of the Concessionaire for completed construction works and Projects Facilities are opened to traffic as per the Concession Agreements. 5. As per the Terms and Conditions of the Concession Agreement(s), the Independent Engineer is broadly required to: (i) Review of the Drawings and Documents; (ii) Determine the Project Facilities Completion Schedule; (iii) Review, inspection and monitoring of Construction Works; (iv) Conducting Tests on completion of construction and issuing Completion Certificate; 1 National Highways Authority of India (v) Review, inspection and monitoring of O&M; (vi) Review, inspection and monitoring of Divestment Requirements; (vii) Determining, as required under the Agreement, the costs of any works or services and/or their reasonableness; (viii) Determining, as required under the Agreement, the period or any extension thereof, for performing any duty or obligation; (ix) Assisting the Parties in resolution of disputes; and (x) Undertaking all other duties and functions in accordance with the Concession Agreement. 6. The interested consultancy firms may download the RFP from NHAI Website and submit through online on e-tender portal & INFRACON w.e.f. 11.09.2017 up to 1700 Hrs. The Consultant who downloads the RFP document from the website will be required to pay the non- refundable fee of Rs. 5,000/- through Demand Draft in the name of “National Highways Authority of India” payable at Bengaluru at the time of the submission of the Bid proposal. The RFP will be invited through e-tendering portal. Refer Registration process for bidders in New e-tendering portal (developed by NIC) is enclosed with document. The RFP shall be received through “INFRACON” (www.infracon.nic.in) and will be evaluated based on details furnished on “INFRACON”. As such before submitting the proposal, the Consultant (the firm and all key personnel) shall mandatorily register and enlist themselves, on the MoRTH portal “INFRACON” and upload all relevant information to enable correct evaluation of RFP. All the bidders registered on “INFRACON” shall form a Team on “INFRACON” which would be assigned unique INFRACON Team ID. Bidders while submitting the RFP proposal shall furnish registration details including INFRACON Team ID. A copy of INFRACON Operation procedure is enclosed at Annex-A for Bidder’s reference. 7. In this document, unless the context otherwise requires, reference to a firm or consultant or bidder or applicant shall be construed as reference to any individual firm, organisation, company or their JV, reputed engineering institutions such as IITs/NITs/Deemed Universities. 8. The proposal should be submitted by consultancy firms in an Envelope/package duly marked as Technical Proposal. For a given DBFOT Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP shall be listed in the descending order of their technical score and 5 top ranking firms shall only be considered for further evaluation provided none of them is in conflict of interest with the Concessionaire. The firms in conflict of interest shall be substituted by next ranking firm not having conflict of interest with the Concessionaire. Under stage 2, the financial proposal of such five firms as selected above shall be opened and evaluated. The weightage of Technical and Financial score shall be 80% & 20% respectively. The final selection of the firm shall be based on the highest combined score of Technical and Financial Proposal. 9. The total time period for the assignment as Independent Engineer will be for 36 months. On expiry or termination of aforesaid period, the Authority may in its 2 National Highways Authority of India discretion renew the appointment. 10. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than one JV with different partners for the same work is not allowed and all such proposal involving the firms shall be treated as non-responsive. 11. The Applicant whether a sole applicant or lead member with joint venture may include an Associate company also. The applicant shall submit a Memorandum of Understanding (MOU) with the Associate regarding the role and responsibilities of this Associate Company along with the proposal. Key personnel viz., Team Leader and Highway Maintenance Engineer shall be deployed necessarily by sole firm or JV partners. Up to 50% of the remaining key personnel and sub professional staff can be provided by the associate firm. 12. Consulting firms meeting the following criteria and not in conflict of interest with the Concessionaire are only eligible for applying for this assignment. Firms not meeting these criteria need not apply. (A) Eligibility criteria for sole applicant. Sl. Experience of the applicant in completed projects in last Annual Turnover* No. seven years Preparation of DPR Project Supervision/IC (NH/SH/Equivalent) (NH/SH/Equivalent) 1. The firm should have The firm should have Annual turnover prepared DPR/FS cum PPR experience of Project (average of last 5 for at least Two projects of Supervision/IE of years or in each of 4/6 laning** of 30% of (a) At least two construction the preceding two project length each or one projects of four/six laning** years) of the firm project of 4/6 laning** of of 30% of project length from consultancy 50% of project length. each or one project of business should be four/six laning** of 50% of equal to or more project length and than Rs.2.5 Crore. (b) At least one O&M project under DBFOT/OMT of four/six laning** of 50% of project length (minimum 50 km). * Annual Turnover should be duly certified by statutory body like Chartered Accountant or Independent Auditors who are competent to do so as recognised by the State concerned. B) Eligibility Criteria for partners in case of JV (not more than 1 JV partner shall be allowed). Lead Partner should meet at least 75% and JV partner should meet at least 40% of Annual Turnover. Lead partner and the JV partner both shall have experience of atleast one project of eligible category as in Para 12 (A) above. 3 National Highways Authority of India Note: The weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. Experience weightage for firms joining Lead partner JV partner shall be considered in the same proportion as payment has been received ** by the firm towards consultancy work in the project.
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