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Handbook of the Presidency of the Council of the European Union

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Handbook of the Presidency of the Council of the European Union Conseil de l'Union européenne C Secrétariat général Rue de la Loi/Wetstraat 175 1048 Bruxelles/Brussel BELGIQUE/BELGIË Tél. +32 (0)2 281 61 11 www.consilium.europa.eu HANDBOOK OF THE PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION RS 012/2018 HANDBOOK OF THE PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION Notice This publication is produced by the General Secretariat of the Council and is intended for information purposes only. It does not involve the responsibility of the EU institutions or the member states. Notice For further information on the European Council and the Council, see the website: HOW TO OBTAIN EU PUBLICATIONS This publication is produced by the General Secretariat of the Council and is intended www.consilium.europa.eu for information purposes only. It does not involve the responsibility of the EU institu- Free publications: or contact the Public Information Service of thetion sGeneral or the mem berSecretariat states. of the • one copy: via EU Bookshop (http://bookshop.europa.eu); Council: For further information on the European Council and the Council, see the website: www.consilium.europa.eu • more than one copy or posters/maps: Rue de la Loi/Wetstraat 175 or contact the Public Information Service of the General Secretariat of the Council: from the European Union’s representations (http://ec.europa.eu/represent_en.htm); from the delegations in non-EU countries (http://eeas.europa.eu/delegations/index_en.htm); Rue de la Loi/Wetstraat 175 1048 Bruxelles/Brussel by contacting the Europe Direct service (http://europa.eu/europedirect/index_en.htm) or 1048 Bruxelles/Brussel calling 00 800 6 7 8 9 10 11 (freephone number from anywhere in the EU) (*). BELGIQUE/BELGIË BELGIQUE/BELGIË Tel. +32 (0)2 281 56 50 Tel. +32 (0)2 281 56 50 (*) The information given is free, as are most calls (though some operators, phone boxes or hotels may charge you). Fax +32 (0)2 281 49 77 Fax +32 (0)2 281 49 77 [email protected] Priced publications: www.consilium.europa.eu/infopublic www.consilium.europa.eu/infopublic • via EU Bookshop (http://bookshop.europa.eu). Visit our website:website: www.consilium.europa.eu More information on the European Union is available on the internet (www.europa.eu). Luxembourg: Publications Oce of the European Union, 2015 Print ISBN 978-92-824-5283-7 doi:10.2860/730537 QC-04-15-219-EN-C More information on the European Union is avaiPDFlable ISBN on 978-92-824-5272-1 www.europa doi:10.2860/10651.eu . QC-04-15-219-EN-N © European Union, 2015 Brussels: General Secretariat of the Council, 2018Reuse is authorised provided the source is acknowledged. Previous editions: 2011, 2012, 2013, 2015 © Archives nationales (France); © Photothèque de la Ville de Luxembourg. Photo: Batty Fischer; © Photothèque de la Ville de Luxembourg. Photo: Théo Mey For any reuse of this material, permission must be sought directly from the copyright © European Union, 2018 holder. Reproduction is authorised provided the sourceCover is page: acknowledged. Jerónimos Monastery in Lisbon, Portugal, on 13 December 2007, the day the Lisbon Treaty was signed there Cover illustration: Europa building: © Philippe Samyn and Partners architects and Printed in in Luxembourg engineers – lead and design partner, Studio VallePRINTED ONProgettazioni ECOLOGICALPAPER architects, Buro Happold engineers; Colour compositions: © Georges Meurant, 2016 © Artram – Fotolia.com, ~ Bitter ~ – Fotolia.com For any use or reproduction of this material, permission must be sought directly from the copyright holder. Traités_Test.indd 1-3 23/11/2015 12:23 CONTENTS FOREWORD.....................................................................................................7 I. INTRODUCTION ..........................................................................................9 THE PRESIDENCY OF THE COUNCIL ............................................................................................9 THE ROLE OF THE GENERAL SECRETARIAT OF THE COUNCIL .................................. 11 II. GETTING READY FOR THE PRESIDENCY .......................................... 17 TRIO PROGRAMME AND TIMETABLE .......................................................................................17 INDICATIVE AGENDAS.......................................................................................................................19 CHAIRPERSONS AND OTHER KEY PERSONS ........................................................................19 DECORATION AND EXHIBITIONS ...............................................................................................21 III. DECISION-MAKING PROCESS ........................................................... 23 WORKING PARTIES AND COMMITTEES ..................................................................................25 COREPER — THE PERMANENT REPRESENTATIVES COMMITTEE .............................28 THE COUNCIL .........................................................................................................................................34 INFORMAL MEETINGS OF MINISTERS......................................................................................43 SPECIFIC TASKS OF THE PRESIDENCY ......................................................................................44 IV. THE PRESIDENCY’S RELATIONS WITH OTHER INSTITUTIONS .. 47 THE EUROPEAN PARLIAMENT ......................................................................................................47 THE EUROPEAN COMMISSION AND THE EUROPEAN EXTERNAL ACTION SERVICE ...............................................................................52 THE COURT OF JUSTICE OF THE EUROPEAN UNION .....................................................53 THE EUROPEAN COURT OF AUDITORS ..................................................................................53 THE EUROPEAN ECONOMIC AND SOCIAL COMMITTEE ..............................................53 AND THE EUROPEAN COMMITTEE OF THE REGIONS ...................................................53 NATIONAL PARLIAMENTS ...............................................................................................................53 January 2018 | EN | HANDBOOK OF THE PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION 3 V. PRACTICAL ARRANGEMENTS ............................................................ 55 SECURITY AND ACCESS TO COUNCIL BUILDINGS AND MEETING ROOMS ....................................................................................................................55 FINANCIAL RESPONSIBILITY ..........................................................................................................57 INTERPRETING .......................................................................................................................................58 TRANSLATION ........................................................................................................................................59 PROTOCOL ...............................................................................................................................................60 ANNEXES ...................................................................................................... 69 I. GSC SERVICES FOR THE PRESIDENCY ........................................ 71 II. KEY CONTACT PERSONS IN THE GSC .......................................... 76 III. COUNCIL CONFIGURATIONS ........................................................ 78 IV. PUBLICATION OF VOTES ................................................................ 79 V. MEETINGS GIVING RIGHT TO REIMBURSEMENT OF TRAVEL EXPENSES ..................................................................... 81 VI. APPROACH TO INTERPRETING ..................................................... 91 VII. FINANCIAL PROVISIONS FOR INTERPRETATION ..................... 93 VIII. BREAKDOWN OF COSTS FOR INTERPRETATION FOR COUNTRIES SHARING THE SAME LANGUAGE .......................100 IX. MEMBER STATES AND CANDIDATE STATES ............................102 X. MEMBER STATES’ AND CANDIDATES STATES’ LANGUAGES .105 4 HANDBOOK OF THE PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION | EN | January 2018 Delegates Portal The Delegates Portal contains useful information on organising a Presidency under ‘Prepare your Presidency’. https://delegates.consilium.europa.eu For questions about how to prepare your Presidency, please contact: [email protected] January 2018 | EN | HANDBOOK OF THE PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION 5 FOREWORD This new edition of the Handbook of the Presidency of the Council of the European Union offers both an overview of the role of the Presidency and practical advice on how to best fulfil it. It updates essential information on the decision-making process and the evolving practical arrangements. Among these new arrangements, the Europa building became fully operational in 2017, significantly improving the working conditions for the Presidencies and the delegates. It offers state-of-the-art meeting facilities and office spaces for the delegations, with an up-to-date electronic infrastructure. The new building gives additional possibilities for holding meetings of the Council and its preparatory bodies at the same time. In addition to the press facilities in the Justus Lipsius building, the Europa building offers a press room with modern audio-visual equipment. This handbook has been drawn up under the sole responsibility of the General Secretariat of the Council (GSC) with a view to ensuring the smooth running of the European Council and the
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