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Programme Area: Nuclear Project: Natural Hazards Review Title: Request for proposals Context: The Natural Hazards Review project will develop a framework and best practice approach to characterise natural hazards and seek to improve methodologies where current approaches are inefficient. This is to improve energy system infrastructure design and the project is intended to share knowledge of natural hazards across sectors. The project will be completed in three stages. Phase one will focus on a gap analysis. Phase two will look at developing a series of improved methodologies from the gaps identified in phase one, and phase three will demonstrate how to apply these methodologies. Finally, phase 3 will develop a “how to” guide for use by project engineers. Disclaimer: The Energy Technologies Institute is making this document available to use under the Energy Technologies Institute Open Licence for Materials. Please refer to the Energy Technologies Institute website for the terms and conditions of this licence. The Information is licensed ‘as is’ and the Energy Technologies Institute excludes all representations, warranties, obligations and liabilities in relation to the Information to the maximum extent permitted by law. The Energy Technologies Institute is not liable for any errors or omissions in the Information and shall not be liable for any loss, injury or damage of any kind caused by its use. This exclusion of liability includes, but is not limited to, any direct, indirect, special, incidental, consequential, punitive, or exemplary damages in each case such as loss of revenue, data, anticipated profits, and lost business. The Energy Technologies Institute does not guarantee the continued supply of the Information. Notwithstanding any statement to the contrary contained on the face of this document, the Energy Technologies Institute confirms that the authors of the document have consented to its publication by the Energy Technologies Institute. Title of Services for which Proposals are Requested Low Carbon Electricity Generation Technologies Review Of Natural Hazards Project Phase 1 Request Issue Date 30th January 2014 Deadline for Notification of Intention to Submit a Proposal 14th February 2014 Closing Date Proposals must be received before 12:00 noon on the 14th March 2014 Contact for Enquiries Mike Middleton (Strategy Manager - Nuclear) or Stewart Swatton (Project Manager) Switchboard: +44 (0)1509 202020 Email: [email protected] Address for Notifications, NDA and Submission of Proposals Energy Technologies Institute LLP F.A.O. Mike Middleton Holywell Building Holywell Way Loughborough United Kingdom LE11 3UZ Email: [email protected] SUMMARY OF KEY PROJECT INFORMATION Over the next three decades, the UK will be investing in a wide range of high value assets, such as power generation, CO2 transport and storage systems etc. The detailed designs of these are likely to be some combination of new to the world and new to the UK. In addition, the best scientific advice is that extreme weather events are likely to become more frequent. The design and operation of these high value assets will require levels of robustness which satisfy scheme developers, financiers and industry specific standards and regulation. The ETI therefore proposes to launch a project to understand the full range of natural hazards to be considered in the design of high value energy infrastructure assets in the UK, review best practices for design and identify limitations and gaps. The Project will also address the potential for coincidence of hazardous states, both natural and man-made. The benefits from this Project include: cross fertilisation between communities of practice around different technologies; efficiencies of scale in developing a shared knowledge base of natural hazards; and potentially greater quality of design and regulation of high value energy assets. The Project will not directly assess the systemic impacts of the residual risks of failure of major assets. The capability to address this is being developed in other ETI work-streams. The Project will be split into three phases. This RfP covers the commissioning of the first phase of the Project (“Phase 1”). A glossary of terms is provided at Appendix H. Phase 1 - Financing Anticipated Value ETI Investment Full cost of Phase 1 (to be proposed by Respondent within Proposal). Phase 1 - Request for Proposal and Selection Dates Issue of RfP 30th January 2014 Deadline for (i) notifying the ETI of an intention to submit a 14th February 2014 Proposal (Appendix F); and (ii) return of a signed Non- Disclosure Agreement (Appendix G). (See Section 5.1.1) Closing date for submission of Proposals 14th March 2014 Preferred Respondent(s) notified 04th April 2014 (Anticipated Date) Phase 1 - Timescales Anticipated Dates Phase 1 Contract signature target date 25th April 2014 Phase 1 target start date 28th April 2014 Phase 1 target finish date 22nd August 2014 Respondents shall be wholly responsible for the costs they incur in the preparation and submission of their Proposals in response to the RfP. The ETI shall not be responsible for, and shall not pay, any costs and expenses which may be incurred by Respondents in connection with participation in the Project Commissioning Process, including any costs or expenses incurred up to and including the execution of the Phase 1 Contract. REVIEW OF NATURAL HAZARDS RFP CONTENTS 1. ETI INTRODUCTION ...................................................................................................................... 1 1.1. Introduction to the Energy Technologies Institute ................................................................... 1 1.2. ETI Approach to Health, Safety and Environment (HSE) ....................................................... 1 2. THE PROJECT ............................................................................................................................... 2 2.1. Background to the Review of Natural Hazards Project ........................................................... 2 2.2. Project Objectives ................................................................................................................... 2 2.3. Project Structure ..................................................................................................................... 4 2.4. Project Delivery - 3 Phase Approach ...................................................................................... 4 2.5. Qualification Of Respondents For All 3 Phases ...................................................................... 6 2.6. Project Team – Critical Roles .................................................................................................. 7 3. REVIEW OF NATURAL HAZARDS PROJECT - PHASE 1 .......................................................... 8 3.1. Phase 1 Introduction ............................................................................................................... 8 3.2. Phase 1 Timeline .................................................................................................................... 8 3.3. Phase 1 Objectives ................................................................................................................. 8 3.4. Phase 1 Output and Deliverables ........................................................................................... 8 3.5. Phase 1 Scope of Work .......................................................................................................... 8 4. PHASE 1 COMMERCIAL AND LEGAL REQUIREMENTS ......................................................... 11 4.1. Phase 1 - ETI Investment ...................................................................................................... 11 4.2. Phase 1 Contract .................................................................................................................. 11 4.3. Participant Contracting Structure .......................................................................................... 11 4.4. Phase 1 Payment Structure .................................................................................................. 12 4.5. State Aid ................................................................................................................................ 12 4.6. Intellectual Property .............................................................................................................. 12 4.7. Project Health, Safety and Environmental (HSE) Management ........................................... 13 4.8. Due Diligence (General, State aid, Insurance, IP and HSE) ................................................ 13 5. PHASE 1 COMMISSIONING PROCESS AND ESTIMATED TIME SCALES ............................. 14 5.1. Stage 1: Response to RfP and Selection of Preferred Respondent(s) ................................ 14 5.2. Stage 2: Phase 1 Detailing and Contract Finalisation Stage ................................................ 17 5.3. Estimated Phase 1 Commissioning Timeframes .................................................................. 17 6. PROPOSAL CONTENT AND FORMAT ...................................................................................... 19 7. STATEMENT OF COMPLIANCE ................................................................................................. 20 8. IMPORTANT NOTICES ................................................................................................................ 21 APPENDIX A – RECENT AND RELEVANT EXAMPLES OF THE IMPACT OF NATURAL
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