Google Hangouts Protocols and Fostering Community
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Verhulstlaan 21, 3055WJ, Rotterdam T +31 (0)10422 5351 www.naisr.nl NAISR Google Hangouts Protocols and Fostering Community Behavioural Guidelines & ‘Netiquette’: Students & Parents: • NAISR Google Settings do not allow Students to use Google Hangouts with anyone outside the domain. • Students should only use Hangouts with their peers, when it is related to what is going on in School or the classroom. Students should use their normal medium of Social Media, ie: What’s App, Facetime etc for daily social interactions. The school maintains the right to have the student History of Google Hangout Conferences. • Students should always keep their language and interaction appropriate, as they would in face to face conversations, whether with teachers, or their peers. • Students should always dress appropriately for a Hangout, following the same NAISR guidelines, as at school. • Students are expected to attend all teacher scheduled Hangouts, unless the teacher has been previously notified. Non-attendance will be seen as a no- show to class. • Students are not permitted to share any video recordings of a Hangout, with anyone, or any online media outside the Hangout class group. Any deviance from this rule will be taken very seriously by NAISR. • Students should ALWAYS make sure they leave the Hangout. Always double check and get in the habit of closing your laptop when not in use, to prevent the camera from working regardless. • The teacher has the right to remove an unruly student from a live class. • Parents have ultimate responsibility to make sure students not only attend, but follow the correct protocols when online Hangout Meetings are scheduled with teachers. Parents should be aware of the Distance Learning Content for their child, by regularly checking NAISR’s two VLE areas, Seesaw (Elementary) and Google Classroom (Middle & High School), with their child. Teachers: • Teachers can use Hangouts, out with the domain, to allow them to contact parents, or outside agencies. • Teachers should video all Hangouts with both class and individual students. This is for two reasons. Firstly, to allow the teacher to post any missed Hangouts to absent students, and secondly for teacher and student safety. • As we video and have the history of any Hangout conference, which happens in our domain, we are confident that we are providing a safe environment for individual student feedback sessions. Verhulstlaan 21, 3055WJ, Rotterdam T +31 (0)10422 5351 www.naisr.nl • A conference between teacher and student, unless prearranged with the Principal, parent and student, is not permitted outside the normal school day of 8.00 - 15:30. • Hangouts videos will be kept for a dedicated time, after the end of the Distance Learning Period. Only the IT Manager has permission to delete these Hangout videos, in a timeline compliant with current GDPR Guidelines. ‘Netiquette’ - Teacher/Person leading the Hangout: Establish and communicate ground rules and guidelines for videoconferencing etiquette, which suit your style. However, remember other teachers/learners will also be hosting Hangouts, so keep it as neutrally beneficial as possible. • Decide and state, at the beginning of the conference, what you would like the microphone protocols to be. • Decide at the beginning of the conference what your protocols will be for asking questions and giving answers. Is there a signal for someone to speak, or will you allow certain times for questions? • Ask specific people to answer discussion questions directly, so that no-one is left out. • Give the remote students questions to ask in class to kick off a discussion or to periodically lead the class in the discussion of a particular reading or case study. • Go out of your way to give remote participants an opportunity to present their views. • Keeping a class list, with a tally area every time a student offers into the discussion, makes sure no-one is passively watching, or dominating a discussion. • Respect others by keeping questions and comments short. This allows more people to participate in the conference. • Be aware of less overt forms of communication that could be lost in video-conferencing classrooms, such as body language suggesting confusion or discomfort. • State at the beginning things that might annoy you, such as not typing in capitals to attract attention. • Keep the tone and loudness of speech respectful at all times. Try not to speak over anyone else. • Do not have side conversations. Verhulstlaan 21, 3055WJ, Rotterdam T +31 (0)10422 5351 www.naisr.nl Join a Google Hangout With Hangouts, you can have video meetings with your teacher or classmates from a computer or mobile device. It is possible to get to your NAISR student account, through your browser (eg: Google or Safari) on either desktop, laptop, tablet or phone. Just use your normal student email sign-in, and Hangouts can be found by clicking on the ‘waffle’ and clicking on the Hangout icon. For tablets and phones, you may wish to get the ‘Google Hangouts’ app from the app store. Who can join video meetings? You can join video Hangouts if you were added to the Calendar event by your teacher. Students cannot have meetings outside the NAISR domain. ([email protected]). Different ways you can join a meeting: 1. Join from a Calendar event See your scheduled meetings in Calendar and quickly join a video meeting. 1. In Calendar, click the event you want to join. 2. Click Join Hangouts Meet and in the window that opens, click Join Now. 2. Join from Hangouts or Meet In Hangouts/Meets, you can select a scheduled event or you can enter a meeting code or nickname. Select a scheduled event: 1. In a web browser, enter https://meet.google.com to take you to Google Meets (the video aspect of Google Hangouts) Verhulstlaan 21, 3055WJ, Rotterdam T +31 (0)10422 5351 www.naisr.nl 2. Select the meeting from your list of scheduled events. 3. Click Join now. Enter a meeting code or nickname: 1. In a web browser, enter https://meet.google.com. 2. Click Join or start a meeting. 3. Enter a meeting code or nickname. You choose the name of the Meeting. • The meeting code is the string of letters at the end of the meeting link. You don't have to enter the hyphens. • Other people in your organization can join the same meeting if they use the same nickname. • Leave the field blank to start a new meeting with a new code. 4. Click Continue and then Join now. Verhulstlaan 21, 3055WJ, Rotterdam T +31 (0)10422 5351 www.naisr.nl 3. Join with a meeting link URL With Hangouts Meet, you can join an impromptu video meeting by clicking the meeting link URL sent to you by your teacher in an email. 1. Click the meeting link sent to you in a Google Chat message or email. 2. Follow the onscreen prompts to join the meeting. .