2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application
SECTION 1: Grant Application
CITY OF ORANGE CITY COLEMAN PARK COLIN’S DREAM PROJECT ECHO #18-06
2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application
SECTION 1 GRANT APPLICATION
1.1 GRANT APPLICATION FORM 1.) Applicant: (Legal name of organization as incorporated in the State of Florida) City of Orange City Address: (mailing) 205 East Graves Avenue City: Orange City State: Florida Zip Code: 32763 Address: (Applicant’s physical address) Same City: State: Zip Code: 2.) Federal ID #: 59-0946992 Florida Not-For-Profit Corporation Charter # Not Applicable-Municipal Government Florida Dept. of Agriculture & Consumer Services Reg #Not Applicable-Municipal Government 3.) Resident County Council District of Project: District 1 4.) Contact Person: Name: Theresa E. Brooks Title: Grants Manager Telephone #: (386) 717-9050 E-Mail: [email protected] 5.) Project Title City of Orange City Colin’s Dream 6.) Project Location Address: Coleman Park – 200 East Blue Springs Avenue City: Orange City State: Florida Zip Code: 32763 7.) Type of Project: (Check one – See ECHO project categories) Renovation Restoration X New Construction Acquisition 8.) ECHO Category: (Check all that apply – See ECHO categories) ⎕ ⎕ ⎕ Environmental Cultural Historical Outdoor Recreation 9.) The project site or facility is: (Check one) ⎕ ⎕ ⎕ ⎕ X Owned by Applicant Leased by the Applicant – length of lease Applicant has Land/Project Management Agreement – length of Agreement ⎕ Lease or Land/Project Management Agreement dates: to ⎕ Note: Leases/Agreements must be binding and non-cancelable. 10.) Is the project site/facility mortgaged or will it be? Yes X No Current Mortgage: $ Mortgage at Closing: $ ⎕ Mortgage length: years Term ending date: Name and Address of Lien Holder:
Is the facility in a Community Redevelopment District (CRA)? X Yes No 11.) Type of Organization: (must be “A” or “B” to be eligible) ⎕
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A.) X Municipal government or a budgeted organization of Volusia County government. B.) Not-For-Profit Corporation classified as a 501(c)(3)
⎕ 12.) Project Funding (Grant Amount Request and Match): 1.) Standard Grant Request (Up to $400,000.00): a. Volusia ECHO Program Request $ 100,000.00 b. Confirmed Match Funds $ 100,000.00 c. Total Project Cost $ 200,000.00 13.) Mandatory Workshop was attended by: Theresa E. Brooks Date: August 25, 2017
NOTE: If applying for an Exceptional Grant the form on page 6 must be complete.
14.) List any prior grants received from ECHO: (include year, project name and amount)
• 2008-21 Valentine Park Little League Facilities - $80,000
• 2012-07 Mill Lake Park Phase I - $391,825
• 2014-17 Mill Lake Park Phase II - $386,250
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1.2 MISSION: 1.) Provide the Mission Statement for your organization.
CITY OF ORANGE CITY - ORGANIZATIONAL VALUES
WE ARE PROUD OF THE CITY OF ORANGE CITY,
ITS EMPLOYEES AND THE CITIZENS WE SERVE
Orange City is a vibrant economically thriving community that provides a high quality of life by encouraging innovation in services, business development and recreation. We are a balanced community meeting tomorrow’s needs while protecting the small town ambiance we value today.
As such, we have agreed on the following as our organization values:
We have integrity. By exhibiting a commitment to honesty and professionalism in all we do, we practice integrity at the highest level, not compromising the truth.
We value a responsive approach to our citizens and each other through an open, efficient and supportive delivery of service. With a commitment to our organization, citizens and each other, we act in a truly accessible manner.
We value innovation by welcoming new ideas and creative problem solving from employees, citizens and the business community that enhance the city and government services.
We value respect. The city is un-biased and fair to all. We treat our employees, citizens, partners and business community with mutual respect and sensitivity, recognizing the importance of diversity.
We value accountability. We are responsible for our actions and operate in an open and transparent manner. Through careful management of the city’s fiscal, human and natural resources, we account for this task. We make and support decisions using experience and sound judgment.
We value professionalism. We believe that working in a knowledgeable and cooperative manner fosters commitment to the organization and the community.
We value a humane organization. We believe that our work should be a source of enjoyment and satisfaction. We place great emphasis upon the personal qualities that contribute to that environment: humility, energy, independence of thought, a ready sense of humor and a caring attitude.
The mission of the City of Orange City Parks and Leisure Services Department is to provide the citizens of and visitors to the city and surrounding communities with facilities supporting affordable diversified and well rounded programs of activities that appeal to all ages. 3 | Page
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1.3 PROJECT TEAM: 1.) List the names and addresses of the architect, engineer, design consultants and/or general contractor selected. Include the name(s) of the person(s) who have signed form 1.6.
• Dale Arrington, City Manager City of Orange City 205 East Graves Avenue Orange City, Florida 32763
• Christine Davis, Finance Director City of Orange City 205 East Graves Avenue Orange City, Florida 32763
• Raul Palenzuela, City Engineer – Project Leader City of Orange City Public Works Department 1100 South Thorpe Avenue Orange City, Florida 32763
2.) List the person(s) who created the section 3.1 budget and their experience with this type of project. • Dale Arrington, City Manager • Christine Davis, Finance Director
• The proposed budget in section 3.1 for Colin’s Dream Park Project was prepared by the City Manager, Dale Arrington and the Finance Director, Christine Davis. Both are experienced budget administrators and are professionally qualified in the development and approval of the project budget.
o Dale Arrington has been the City Manager since February, 2016. She has over 30 years of experience working in local government management with specific areas of expertise including fiscal management, community planning, zoning and building services, economic development and community revitalization.
o Christine Davis has been the Finance Director since 2001. She has over 21 years of experience in local government and has worked with Volusia County ECHO program as it relates to three ECHO grants previously awarded to Orange City.
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• The City of Orange City held three budget workshops for the Fiscal Year 2017-2018. These budget workshops were open to the public and were held on May 23, 2017, July 11, 2017 and August 14, 2017. The first public budget hearing for the Fiscal Year 2017/2018 Annual Budget was held on September 13, 2017. The final Fiscal Year 2017/2018 Annual Budget was approved by the Orange City Council at a public hearing on September 26, 2017.
3.) If a complete list is not available, explain why and when the project team will be selected.
If funded, the Colin’s Dream Skatepark inside Coleman Park will be a design and build project. The contractor and engineer will be selected through the City of Orange City’s bid process.
1.4 MANAGEMENT PROSPECTUS: 1.) Include a list of the names of staff dedicated to this project, their responsibilities and the percentage of time each will be spending on the project per week.
Michael Watson, Construction Inspection Manager – 15 hour per week Duties will include over-site of the vendors/contractors performing the work. Ashley Gay – Parks & Facilities Superintendent – 10 hours per week Duties will include site logistics with park participants, neighborhood, local business contacts and supervision of the construction company chosen for the project. David Santiago – Purchasing Manager – 5 hours per week Duties will include financial management of the project.
1.5 RESTRICTIVE COVENANTS – NOTICE OF FUTURE REQUIREMENT IF GRANT IS AWARDED 1.) Do you agree to comply with the requirement to file Restrictive Covenants with the Volusia County Clerk of the Court if ECHO Grant is awarded?(A sample of the Restrictive Covenants language is found on page ---- in the ECHO Application Guide)
X YES NO
The City of Orange City agrees to comply⎕ with the requirements of the Restrictive Covenants for the Colin’s Dream Park Project.
If the project of the application is mortgaged or leased property, other than those applying for trails in the County Master Plan or projects on State or Federal land not owned by the applicant, a letter from the Mortgagee or Lessor, stating that they agree to sign the Restrictive Covenants, must be supplied with the application.
See Copy of the County of Volusia transfer of ownership from the Volusia County to City of Orange City pages 7-10.
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Applicants with projects on State owned land are automatically exempt from this requirement, but are held to the same liquidated damages cited within the Restrictive Covenants through language found in the final ECHO Agreement for which the grantee is held responsible.
The City of Orange City’s Coleman Park/Colin’s Dream Park Project land ownership was transferred from the County of Volusia to the City of Orange City.
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11/13/2017
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1.7 EXCEPTIONAL GRANT REQUESTS ONLY: Maximum grant request is $1,800,000.00 with distribution of up to $600,000.00 for 3 consecutive years. The required match is 4:1. The time frame to complete construction is two years following the date of the last year funds are provided.
(The City of Orange City’s 2017 Application is not an exceptional grant request)
ANNUAL AMOUNT REQUESTED/MATCHED
ECHO Request 4:1 Match
Grant Year #1 $ $ Grant Year #2 $ $ Grant Year #3 $ $
TOTAL EXCEPTIONAL PROJECT: $ $
The Exceptional Project Applicant: Agrees Does not agree - to accept a grant award of $400,000.00 for one year if an Exceptional Project Grant amount is not approved by the ECHO Grant Review Panel or the Volusia County Council.⎕ ⎕
Signature: (Official with applicant signature authority)
Typed Name:
Title:
Phone Number:
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SECTION 2: Project Description
CITY OF ORANGE CITY COLEMAN PARK COLIN’S DREAM PROJECT
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SECTION 2: PROJECT DESCRIPTION 2.1 PROJECT ASSESSMENT
1.) Provide a narrative explaining how your project will meet the goals set by Resolution 2000-156“ to enhance the quality of life for its residents by providing environmental, cultural, historical and outdoor recreational opportunities”. (State your goals in bold type; Describe how this project will impact the community and enhance the quality of life for its citizens; Use real numerical data and insert documents/contract agreements which back up your narrative)
ECHO RESOLUTION 2000-156
The City of Orange City Colin’s Dream Park project represents an excellent example of a community project that meets the goals set by the ECHO Resolution 2000-156. The addition of a public skate park facility inside the existing Coleman Park will provide a quality public location for outdoor recreational opportunities that enhance the quality of life for residents of Volusia County and visitors.
Colin Michael Anderson
Coleman Park is a 3.37 acre community park facility located at 200 East Blue Springs Avenue in Orange City, Florida, 32763. The park is free and open to the public from sunrise to sunset daily. Current amenities offer a basketball court, playground and a pavilion with picnic tables and grills. Also available is a fenced, grassy field for multipurpose play options.
The Colin’s Dream Park Project is a community effort started after the tragic death of a young Orange City resident. Colin Anderson, a seventh-grader at River Springs Middle School. Colin was a center safety on his football team. He was agile. He was quick. Most importantly, Colin was aware of his surroundings both on and off the field. Even though Colin possessed strength and finesse, his safety was always at risk without designated borders within which he could skate. Colin Anderson and his friends looked forward to their Friday night skate sessions—a time to practice their sport. Every Friday however, they faced the same problem: where to practice. Baseball players have their diamonds and runners have their tracks, but our skaters are left to search for makeshift ramps and rails to ride. On February 8th, 2013, the search for a perfect skate spot led Colin Anderson and his friends across a busy 17-92 Enterprise Road in Orange City. On their way home, Colin was struck and killed by a passing truck, just two months before his thirteenth birthday.
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Colin Anderson’s mother, Cassandra Sprague and her family are determined to turn the tragic death of her son into a positive community project to honor Colin. The Colin’s Dream Park project goal is to provide a safe environment for skateboarding to prevent another tragedy on the streets of the Orange City Community. Ms. Sprague set up a nonprofit group, the Colin Michael Anderson Memorial Trust Fund and has tirelessly campaigned to develop a support base of Orange City residents interested in having a skatepark in their community. The small grassroots group of mothers with children has grown into a broad coalition that includes local business owners and city leaders. Initially using social media to raise awareness of the need to provide a safe location that would keep youth from skateboarding on city streets investigation into possible funding for this project began. A grant award from the Tony Hawks Foundation in the amount of $5,000 and a $25,000 State Farm Grant as well as multiple successful fundraisers from 2013-2017 have resulted in securing the funding to help support the cost of the project. Working with the City of Orange City, a site inside the existing Coleman Park in Orange City was determined to be a suitable location to develop Colin’s Dream Park. The 2.5 acre community park located at 200 East Blue Springs Avenue in Orange City already offers a public basketball court, playground and picnic pavilion. The Colin’s Dream project would add a skate park section inside the existing park with the following positive results
• Provide the citizens and visitors a diversified and well rounded program for activities for all ages.
o The addition of a skate park will provide a new facility to make a popular activity available in an area currently lacking within such a facility. It is estimated that 1 out of every 10 teens owns or rides a skateboard. Providing skateboarding parks encourage youth to enjoy their sport in a safe environment.
• Partner or work with local civic organizations to conduct festival, events or competitions.
o The skate facility will provide the opportunity to promote competitive skating/biking events co-sponsored by local organizations and businesses.
• Making available activities for the beginner, as well as the more advanced participant, by initiating activities for unorganized play and offering opportunities for the newcomer to meet and make new friends.
o The skate/bike facility will provide a place for beginners and experienced participants to come together to learn new skills on specialized layouts and learn from one another.
• To provide activities to serve as a carry-over activity to one’s senior years.
o While largely a youth oriented activity, the facility will enable parents and grandparents an opportunity to observe their children’s progress in this activity.
• To appeal to minority interests as well as to majority interests.
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o Skateboarding is popular with most teens without regard to race, gender or ethnicity. By providing a safe, supervised facility at a relatively low cost, the sport can be enjoyed by all members of the community.
• To provide neighborhood parks to appeal to active as well as passive interests.
o By co-locating the skate/bike facility with the existing Coleman Park complex, families can jointly enjoy both active as well as more passive recreational interests.
• To work closely with established neighborhood recreation groups to secure their cooperation in the organization of programs to meet neighborhood and community needs.
o Skateparks and youth education can result in a significant reduction in street skating problems such as personal injury and skateboarding safety risks.
The following goals have been established for the Colin’s Dream Park Project:
GOAL 1: NEW OUTDOOR RECREATIONAL OPPORTUNITIES:
The addition of a quality skate park facility inside the existing Coleman Park complex will enable The City of Orange City to offer a new recreational opportunity to the public. A skateboard park will offer a safe and controlled environment for skateboarding, razor scooters, in-line skates and BMX bike activities, and will enhance the existing public recreational opportunities for individual use as well as scheduled competition events. The new skate park is expected to increase public use and provide a quality location to draw community events, programs and competitions.
• Goal 1 will be met by developing a plan to fully utilize the new skate park facility for passive public use as well as defined programs for skateboard training, competitions and other community events that would increase public use and awareness of available amenities. • The City of Orange City Parks & Leisure Services will assess the success and usage of the existing and new facilities at Coleman Park and Colin’s Dream Park through user comments, passive usage logs, surveys and staff observation.
GOAL 2: INCREASE PUBLIC AWARENESS/OUTDOOR RECREATIONAL OPPORTUNIIES:
Traditionally, Orange City has utilized multiple means to inform the public about the outdoor recreational opportunities and amenities available in Orange City as well as public community events scheduled. City Staff will continue to utilize press releases, the City’s website, the City’s quarterly newsletter that goes to all residents in the 32763 zip code, direct mailing tied to special events and the City’s Facebook page to engage and inform the public.
By continuing the current marketing style and creating new means of spreading the news about the newest park amenities offered by the Colin’s Dream Park Skate Board facility, public usage of both Volusia County residents and visitors is expected to increase. 15 | Page
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• Goal 2 will be met by utilizing existing websites, newsletters and social media sources to market and increase public knowledge of the City of Orange City Parks, including Coleman Park and Colin’s Dream Park.
GOAL 3: RECREATIONAL SPORTS SAFETY EDUCATION:
The City of Orange City has an ongoing goal of increasing public safety through education. Specifically, youth education of bicycle and skateboard safety to decrease the number of bicycle and skateboard accidents that cause injury or death.
• Goal 3 will be accomplished by utilizing the existing Orange City Police Department bicycle safety trailer youth education program and adding skateboard safety education programs. Police staff schedule safety training at the local schools and during community events that cover all aspects of street and traffic safety rules for sports activities. Education includes following traffic rules of the road, use of safety equipment such as helmets, arm and knee pads, proper lights and other training to help avoid personal injury. Tracking public use of the facility and comparing injury/accident reports will provide statistics to determine the goal of decreasing skateboard accidents.
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2.2 PROJECT DESCRIPTION
1.) Describe project and construction timeline.
Colin’s Dream at Coleman Park
CONSTRUCTION ACTIVITY / EXPENSE FLOW CHART
Jan-April April-June July-Aug Sep-Oct Oct-Dec Nov-Dec Jan Description 2018 2018 2018 2018 2018 2018 2019
ECHO Temporary $300 Sign
Design-Built $10,000 Request for Proposals and award of bid
Permits and $15,500 Materials Lead-Time
Site Construction $164,000
$5,200 Landscaping
Install Final ECHO $5000 Sign
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PROJECT DESCRIPTION: Coleman Park is a public park located at 200 East Blue Springs Avenue in Orange City, Florida. The park is a 3.37 acre facility located in a low/moderate income region of Orange City, and is in close proximity to Mill Lake Park. The existing amenities include a pavilion, picnic tables, a basketball court and a children’s playground. The existing children’s playground equipment was recently upgraded with new ADA compliant equipment and tables with funding from a Community Block Grant (CDBG) award of $69,887.00. The ribbon cutting for the new upgrades was presented to the Community on September 27, 2017. The new Coleman Park playground is designed for children from ages 5- 12.
The Colin’s Dream project will be located inside the existing Coleman Park, and will add a skatepark facility. The match funding for this project includes $5,000 from a Tony Hawks Foundation award, a $25,000 from a State Farm grant award and funds raised from multiple community fundraisers organized by Casandra Sprague, the late Colin Anderson’s mother.
Colin’s Dream Skatepark began as a vision of a safe place for skateboarders. Conceptual drawing that fit the area provided in Coleman Park have been developed with a planned budget. Once the funding is procured the project will be put out to bid with the parameters and planned budget. The best bid chosen will be based on meeting the requirements of the vision for Colin’s Dream Skatepark.
The proposed 8,000 square foot layout will be constructed of concrete. Concrete is preferred by skaters because of the smooth surface and seamless transition that provide a better riding experience and is the best choice from a maintenance point of view. Concrete skateparks require very little maintenance other than the routine variety of waste pick up and lawn and landscape care. While more expensive to construct it will outlast wooden ramps which will fade, rust, and rot away overtime.
According to an article by the Concrete Skatepark Advocacy, (www.publicskatepartguide.org), called Permanent Waves: Public Concrete Skatepark: “Public concrete parks that were built in the 70’s and 80’s are still being skated on today. If a city is serious about its commitment to skating as a healthy, fun activity, that city should back their commitment with a first class, permanent concrete skatepark.”
The concrete construction will consist of multiple launch ramps of varying vertical heights as well as street features for slides, jumps. In addition to skateboarding, the skateboard amenities will be flexible to accommodate other types of sports equipment such as razor scooters, in-line skates and BMX type bicycles. The skatepark facility will be open for public use with no fees. A sign will be posted to encourage users to follow skate park rules and regulations and etiquette to respect users of all skills levels. A draft of a proposed sign is as follows.
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DRAFT SIGNAGE FOR USER RULES AND ETIQUETTE
CITY OF ORANGE CITY
COLIN’S DREAM SKATEPARK INSIDE COLEMAN PARK
RULES & REGULATIONS
For information please call the
Orange City Parks and Leisure Services at 386-775-5454
IN CASE OF EMERGENCY – DIAL 911 PLEASE RESPECT ALL FELLOW SKATERS.
• Use of the Skate Park is at your own risk - know your own abilities. • Skate Park use is limited to skateboards, in-line skating and BMX style bikes only. • The Skate Park is used by experienced and inexperienced users; serious injury may result from being struck by other users or their equipment. • For children ages 10-12 adult supervision is suggested; For ages 9 and under, adult supervision required • Hours of use are from sunrise to sunset daily. The City of Orange City’s no-trespassing ordinance will be enforced during closed hours. • The Skate Park will be closed for inclement weather; rain, lightning, or extreme weather warnings and during maintenance or repairs. • Safety equipment such as helmets, gloves, knee pads, elbow pads, closed toe shoes and wrist supports are highly recommended. • Motorized bicycles, scooters and any other vehicles are prohibited in the Skate Park • The Skate Park is used by all levels of skaters; PLEASE RESPECT ALL FELLOW SKATERS. • Vandalism, graffiti, or other types of damage to the facility will result in the loss of use of the facility and criminal prosecution. • No radios, music boxes or other music players are allowed. • Tobacco products, drugs and alcohol are prohibited in the Skate Park. • Profanity and abusive language are prohibited. • No competitions or paid lessons are permitted without the consent of the Parks and Leisure Services. • The City of Orange City reserves the right to revoke the use of the facility for individuals who do not abide by the park rules. • Recreation Personnel, Park Rangers and Police Officers have the authority to remove all users who fail to abide by all Park Rules.
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2.) Document how construction design and operational strategies use “green”/sustainable standards:
The City of Orange City makes every effort to recycle, conserve and reuse resources for projects when possible.
a. Provide a narrative explaining how the project was designed with the environment in mind. What steps have you taken or will you take to reduce/recycle/reuse?:
i. The construction phase? The Colin’s Dream project site will be prepared utilizing the appropriate sustainable standards in all construction elements. The Vendor that is selected during the bid process to complete the project will be instructed to use methods to recycle, conserve and reuse resources when possible such as:
. Hardwood from renewable sources, recycled/reused concrete forms . LED lighting . water based paints stains and finishes wherever possible . low maintenance landscaping . Efficient drainage will be included in the new skate board park surface to reduce stormwater runoff.
ii. The operational phase? During the operational phase of Colin’s Dream Project, new landscaping will be installed and maintained in a Florida friendly design to minimize water consumption. The City of Orange City Parks and Leisure Services staff will continue to maintain the current and new amenities using care to reduce waste. LED lighting, water fountains, sprinkler systems and other amenities will be well maintained to avoid waste such as water leaks or electrical/sensor malfunctions. The skateboard park equipment will be maintained using water based paints and finishes where possible.
3.) What is the projected date for this project to be completed and accessible to the public?
The Colin’s Dream project is expected to break ground on the date that would have been Colin Anderson’s 18th Birthday, April 14, 2018. The completion date the facility will be open to the public is December, 2018.
4.) Describe any additional phases planned for this project.
At the present time this facility is planned as a single phase project
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2.3 Drawings: (Drawings are required by all applicants. Drawings must fold to an 8 ½ X 11 size to fit securely and neatly in the application booklet. Drawings must be to scale with a bar scale and include a legend)
X Street locator map X Site Plan X Preliminary and schematic drawings X Design and development documents X Construction documents X Any other drawings which may be helpful in understanding the project scope/features
2.3 DRAWINGS: STREET LOCATOR MAP
Directions to Colin’s Dream (Inside Coleman Park) 200 East Blue Springs Ave Orange City, FL 32763
Travel north on South Volusia Avenue to Blue Lake Avenue
Turn right (east) on East Blue Springs Avenue to the entrance of Coleman Park, 200 East Blue Springs Avenue.
Follow the signage for the Colin’s Dream Skate Park located inside the park. 21 | Page
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THE COLIN’S DREAM PROJECT WILL BE LOCATED INSIDE COLEMAN PARK AT 200 EAST BLUE SPRINGS AVENUE, ORANGE CITY. THE LOCATION IS ALSO NEAR MILL LAKE
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COLEMAN PARK AT 200 EAST BLUE SPRINGS AVENUE, ORANGE CITY IS LOCATED IN A COMMUNITY REDEVELOPMENT AREA (CRA).
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THE CITY OF ORANGE CITY COLEMAN PARK IS NEAR THE TRAIL MASTER PLAN
2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application
SITE ARIAL VIEW THE CITY OF ORANGE CITY COLEMAN PARK
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SITE PLAN - PROPOSED ARIAL VIEW COLEMAN PARK – COLIN’S DREAM PROJECT
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COLIN’S DREAM PROJECT – PRELIMINARY AND SCHEMATIC DRAWINGS
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SECTION 3: Budget Detail/Matching Funds
CITY OF ORANGE CITY COLEMAN PARK COLIN’S DREAM PROJECT
2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application
SECTION 3: BUDGET DETAIL/MATCHING FUNDS 3.1 PROJECT BUDGET DETAIL CHART: Fill out budget chart provided, adding rows as needed. Place match monies in column corresponding to appropriate “Match Code”: Explanations of match codes can be found in the guidelines on page 23. CHART 3.1: CONSTRUCTION PHASE EXPENDITURES LM In- ADD ROWS AS NEEDED UC + + Kind PSC = Match ECHO Total Sign ECHO Temporary Sign 300.00 300.00 00 300.00 Subtotal 300.00 300.00 00 300.00 Design Build Request for Proposal and Award of Bid 10,000.00 10,000.00 00 10,000. 00 Subtotal 10,000.00 10,000.00 00 10,000 .00 Permits Permits and Material Lead Time 15,500.00 15,500.00 00 15,500. 00 Subtotal 15,500.00 15,500.00 00 15,500 .00 Site Construction Skate Park Construction 164,000.00 64,000.00 100,000.00 164,000 00 Subtotal 164,000.00 64,000.00 100,000.00 164,000 00 Landscaping Site Landscaping 5,200.00 5,200.00 00 5,200 00 Subtotal 5,200.00 5,200.00 00 5,200 .00 Sign Permanent ECHO Sign 5,000.00 5,000.00 5,000.00
Subtotal 5,000.00 5,000.00 00 5,000 .00
Subtotal 200,000.00 100,000.00 100,000.00 200,000 .00
PROJECT TOTALS 200,000.00 100,000.00 100,000.00 200,000 .00
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3.2 MATCH DOCUMENTATION Please see page 25 in the guide for a more in depth explanation of documentation.
1.) Provide official documentation of Match: Unencumbered Cash (UC): Current Bank Statement OR ⎕ ⎕X Copy of signed Resolution No. 885-17 pages 39-40.
a. Irrevocable Pledges (UC): i. Notarized letter stating the pledged amount, the purpose of the pledge and the date the funds will be available (must include an itemized budget if pledge is for services). 1. Pledged funds must be in the bank prior to the Grant Review Panel. b. In-Kind Services (IK) services/donations must have taken place no more than 7 years prior to the project: i. Itemized list of products/services to include name of person/organization, description of goods/services, fair market value of in-kind contribution and date goods/services⎕ were provided. ii. Future in-kind donations must have notarized letter from donor describing items/services and value of such. iii. ⎕ Previously provided in-kind service/donations do not require backup in this application, however, official documentation must be available for review upon request.⎕ c. Previously Spent Cash (PSC) i. the encumbrances or cash expenditures completed within the seven (7) year period prior to the application. d. Land Match⎕ (LM) (trails of the County’s Master Plan, projects on State or Federal land and property donated by the County are not eligible for match): i. Copy of deed ii. Copy of appraisal (property appraisal assessment or recent outside appraisal) ⎕ ⎕
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SECTION 4: OPERATING FORECAST DETAIL
4.1 OPERATING FORECAST NARRATIVE 1.) Compose a narrative explaining the use of the facility/project and related costs. Narrative should include what staff will be needed, what additional maintenance will be required, what new programs will be added, etc.
The City of Orange City has an existing Parks and Leisure Services Department located at 426 South Volusia Avenue in Orange City under the Direction of Parks Superintendent Ashley Gay. She is responsible for organizing and supervising the recreational and park activities for residents and visitors. There are currently 4 full time employees to meet the goals and objectives of the Parks and Leisure Services Department.
The addition of a skate facility at Coleman Park will include a 8,000 square foot layout consisting of multiple launch ramps of varying vertical heights as well as street features for slides, jumps etc. The facility will be able to be used for skateboards, razor scooters, in-line skates and BMX type bicycles. Passive use as well as planned community events and competitions are expected for the new amenity.
The skate/bike facility will be open to the public from sunrise to sunset daily.
2.) Provide Business Plan, Feasibility Study and Marketing Plan.
The plan and feasibility for Colin’s Dream Skatepark project has been reviewed in public meetings with the City of Orange City Council with input from potential users or business supporters.
Marketing for the new Colin’s Dream Skateboard facility will be included in the ongoing methods of public information about the City of Orange City, specifically parks and outdoor recreational opportunities. Use of the City’s website, www.ourorangecity.com, facebook, flyers, local news media including radio, newspapers, television and signage will continue to be utilized to notify the public of special events and passive use of amenities.
3.) List a fee schedule or state “No fees will be charged” (schedule should include members, non- members, reduced prices, etc.)
No fees will be charged
4.) Maintenance and Replacement Plan (including fund source and depreciation plan)
Maintenance of the facility will be the shared responsibility of the City’s Parks and Leisure Services and Public Works Departments. Routine maintenance, cleaning and trash gathering will be handled by on site Parks staff. Repair and refinishing of apparatus surfaces will be performed by Public Works on an as needed basis. Department budgets will reflect these added elements as they are determined and funded appropriately.
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4.2 FISCAL STABILITY 1.) Fill out Form 4.2 Business Information.
The City of Orange City is a Municipal Government. The budget for the existing Coleman Park operational expenses is included in the Parks and Recreation Budget. The new Colin’s Dream Park Project will be inside the existing Coleman Park and the operational expenses and maintenance for the new facility will also be incorporated in the annual budget for Parks & Recreation.
The park is already maintained by City Staff and no additional costs will be incurred for this project. The maintenance assignments for the new playground and exercise equipment will be distributed to existing staff to cover the new amenities for Colin’s Dream Park in the maintenance schedule. 4.2 BUSINESS INFORMATION Operational funding for this organization Prior Completed Current Projected Next Projected FY 15 - 16 FY 16 - 17 FY 17 - 18 FY 18 - 19 Fundraising, Memberships, Donations, etc. County Grant(s)/Funds (other than ECHO) Grant(s)/Funds - other (non county) Cash Donations TOTALS Administrative Costs Program Costs Educational & Educational Outreach Programs Contractor Services (for this project) Marketing & Advertising Payroll Total Expense TOTALS Number of Full-time Employees
Number of Part-time Employees Volunteer Hours Value of Volunteer Hours (@$____ hr) TOTALS Number of Full-time Employees 4 4 4 4 Number of Part-time Employees Volunteer Hours Value of Volunteer Hours (@$____ hr) TOTALS
2.) Has this organization defaulted on any grant in the past five years? If so, please explain.
No. The City of Orange City has not defaulted on any prior grant award. As a municipal government organization, the City of Orange City continues to maintain an established record of sound fiscal and project management.
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4.3 FINANCIAL AUDIT/REVIEW/AGREED UPON PROCEDURES
1.) Insert the appropriate required documents listed in the Application Guide on page 30 & 31.
. Basic Financial Statements . Management Letter . Response Letter – No Response Letter Needed . Opinion Letter
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Basic Financial Statements
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Supplemental Audit Reports
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AUDITOR’S MANAGEMENT LETTER
City of Orange City
(No Response Letter Issued)
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SECTION 5: Supporting Documents
CITY OF ORANGE CITY COLEMAN PARK COLIN’S DREAM PROJECT
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SECTION 5: SUPPORTING DOCUMENTS
Not Applicable. The City of Orange City is a Municipal Government Agency.
NOT FOR PROFIT ONLY: 1.) Attach official IRS letter granting Not-for-Profit 501(c)(3) status in Florida. 2.) Attach the organization’s most recent Uniform Business Report (also referred to as an Annual Report) filed with the State of Florida, Divisions of Corporations.
UNRESTRICTIVE OWNERSHIP OR UNDISTURBED USE OF FACILITY: 1.) Attach unrestricted ownership/undisturbed use documentation unless the project is an acquisition of real property. Insert a letter of intent to sell from the owner for Acquisition Projects.
The County of Volusia transferred ownership of the Coleman Park property to the City of Orange City. See deed on page 9.
You may provide further information to demonstrate how your program will benefit the citizens of Volusia County. Do not include any information already required in Sections 1 – 4.
Skateboarding is one of the fastest growing recreational activities in the United States. According to the Skatepark Association of America (www.spausa.org) there are more than 14 million skate boarders in the United States of which 85% are under the age of 18, with most being between the ages of 12 – 16. It is the 3rd largest participant sport in the United States with almost half of all teens owning or regularly riding a skateboard.
The Skaters for Public Skatepark Casualty Report of 2011 (www.publicskateparkguide.org) states “Even when skating is tolerated, skaters put themselves at risk of being hit by vehicles. On average, nearly one skateboarder dies a week in the United States in an accident that involves a motor vehicle.”
The Tony Hawks Foundation, (www.tonyhawkfoundation.org) a $5,000 funding source for the Colin’s Dream Park, awards funding for skatepark facilities across the United States. According to Tony Hawks, the world’s most well known skater, “If your city does not have a skatepark, your city will become a skatepark”. When locally accessible skateparks are not available, youth will seek public areas to practice their sport. This can result in vandalism, increased crime and poor relationships between skateboarding youths, local residents and area merchants. Public parks provide a safe and secure environment for practicing this popular outdoor sports activity.
Currently, there is not an existing skateboard facility within the immediate area of Orange City Coleman Park for this activity. Youths seeking a place to skate must travel extended distances to find a place, often placing them in danger from traffic or being trespassed from public areas. The tragic 2013 traffic accident in Orange City that resulted in the death of Colin Anderson is a prime reason for the strong community interest in seeing this facility built. Colin’s Dream has generated over $80,000 in community and private donations toward the match needed to make this park a reality.
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Skateparks are one component of public outdoor recreation amenities that can help build and sustain healthy communities. When completed, the Colin’s Dream Skatepark will serve as a community and family gathering place for youth and adults, beginning and skilled, to meet and share their experiences and skills in a safe environment.
Signage with photos of Colin Anderson will serve as a reminder for generations of park users the importance of making safety the first priority, while still enjoying the rewards of this popular sport.
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ATTACHMENT CHECKLIST: Please check your application before sending.
The following items/documentation must be included with your application or your application will not be scored. All match sources must be secured and proof thereof submitted by the Application Deadline in the Application Review Calendar found at http://www.volusia.org/services/community-services/parks- recreation-and-culture/echo/current.stml.
APPLICANT X ECHO Application, completed and signed X Proof of ownership or copy of lease X Mission Statement for Organization X Form 1.6 – Certification of Information and Compliance, completed and signed X Street Locator Map X Site Plan X Preliminary & Schematic Drawings X Design & Development Documents X Construction Documents X Official Documentation of Match X Business Plan X Feasibility Study X Marketing Plan X Financial Audit Documents (listed in the Application Guide page----) Not-for-Profits: IRS Status Letter classifying Organization as a 501(c) (3) N/A – Municipal Government X Restrictive Covenants or Statement agreeing to follow this requirement ⎕X Other - Photographs
ECHO STAFF ECHO Application, completed and signed Proof of ownership or copy of lease ⎕ Mission Statement for Organization ⎕ Form 1.6 – Certification of Information and Compliance, completed and signed ⎕ Street Locator Map ⎕ Site Plan ⎕ Preliminary & Schematic Drawings ⎕ Design & Development Documents ⎕ Construction Documents ⎕ Official Documentation of Match ⎕ Business Plan ⎕ Feasibility Study ⎕ Marketing Plan ⎕ Financial Audit Documents (listed in the Application Guide page----) ⎕ Not-for-Profits only: IRS Status Letter classifying Organization as a 501(c) (3) ⎕ Restrictive Covenants or Statement agreeing to follow this requirement ⎕ Other ⎕ ⎕ 69 | Page