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Grant Application 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application SECTION 1: Grant Application CITY OF ORANGE CITY COLEMAN PARK COLIN’S DREAM PROJECT ECHO #18-06 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application SECTION 1 GRANT APPLICATION 1.1 GRANT APPLICATION FORM 1.) Applicant: (Legal name of organization as incorporated in the State of Florida) City of Orange City Address: (mailing) 205 East Graves Avenue City: Orange City State: Florida Zip Code: 32763 Address: (Applicant’s physical address) Same City: State: Zip Code: 2.) Federal ID #: 59-0946992 Florida Not-For-Profit Corporation Charter # Not Applicable-Municipal Government Florida Dept. of Agriculture & Consumer Services Reg #Not Applicable-Municipal Government 3.) Resident County Council District of Project: District 1 4.) Contact Person: Name: Theresa E. Brooks Title: Grants Manager Telephone #: (386) 717-9050 E-Mail: [email protected] 5.) Project Title City of Orange City Colin’s Dream 6.) Project Location Address: Coleman Park – 200 East Blue Springs Avenue City: Orange City State: Florida Zip Code: 32763 7.) Type of Project: (Check one – See ECHO project categories) Renovation Restoration X New Construction Acquisition 8.) ECHO Category: (Check all that apply – See ECHO categories) ⎕ ⎕ ⎕ Environmental Cultural Historical Outdoor Recreation 9.) The project site or facility is: (Check one) ⎕ ⎕ ⎕ ⎕ X Owned by Applicant Leased by the Applicant – length of lease Applicant has Land/Project Management Agreement – length of Agreement ⎕ Lease or Land/Project Management Agreement dates: to ⎕ Note: Leases/Agreements must be binding and non-cancelable. 10.) Is the project site/facility mortgaged or will it be? Yes X No Current Mortgage: $ Mortgage at Closing: $ ⎕ Mortgage length: years Term ending date: Name and Address of Lien Holder: Is the facility in a Community Redevelopment District (CRA)? X Yes No 11.) Type of Organization: (must be “A” or “B” to be eligible) ⎕ 1 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application A.) X Municipal government or a budgeted organization of Volusia County government. B.) Not-For-Profit Corporation classified as a 501(c)(3) ⎕ 12.) Project Funding (Grant Amount Request and Match): 1.) Standard Grant Request (Up to $400,000.00): a. Volusia ECHO Program Request $ 100,000.00 b. Confirmed Match Funds $ 100,000.00 c. Total Project Cost $ 200,000.00 13.) Mandatory Workshop was attended by: Theresa E. Brooks Date: August 25, 2017 NOTE: If applying for an Exceptional Grant the form on page 6 must be complete. 14.) List any prior grants received from ECHO: (include year, project name and amount) • 2008-21 Valentine Park Little League Facilities - $80,000 • 2012-07 Mill Lake Park Phase I - $391,825 • 2014-17 Mill Lake Park Phase II - $386,250 2 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 1.2 MISSION: 1.) Provide the Mission Statement for your organization. CITY OF ORANGE CITY - ORGANIZATIONAL VALUES WE ARE PROUD OF THE CITY OF ORANGE CITY, ITS EMPLOYEES AND THE CITIZENS WE SERVE Orange City is a vibrant economically thriving community that provides a high quality of life by encouraging innovation in services, business development and recreation. We are a balanced community meeting tomorrow’s needs while protecting the small town ambiance we value today. As such, we have agreed on the following as our organization values: We have integrity. By exhibiting a commitment to honesty and professionalism in all we do, we practice integrity at the highest level, not compromising the truth. We value a responsive approach to our citizens and each other through an open, efficient and supportive delivery of service. With a commitment to our organization, citizens and each other, we act in a truly accessible manner. We value innovation by welcoming new ideas and creative problem solving from employees, citizens and the business community that enhance the city and government services. We value respect. The city is un-biased and fair to all. We treat our employees, citizens, partners and business community with mutual respect and sensitivity, recognizing the importance of diversity. We value accountability. We are responsible for our actions and operate in an open and transparent manner. Through careful management of the city’s fiscal, human and natural resources, we account for this task. We make and support decisions using experience and sound judgment. We value professionalism. We believe that working in a knowledgeable and cooperative manner fosters commitment to the organization and the community. We value a humane organization. We believe that our work should be a source of enjoyment and satisfaction. We place great emphasis upon the personal qualities that contribute to that environment: humility, energy, independence of thought, a ready sense of humor and a caring attitude. The mission of the City of Orange City Parks and Leisure Services Department is to provide the citizens of and visitors to the city and surrounding communities with facilities supporting affordable diversified and well rounded programs of activities that appeal to all ages. 3 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 1.3 PROJECT TEAM: 1.) List the names and addresses of the architect, engineer, design consultants and/or general contractor selected. Include the name(s) of the person(s) who have signed form 1.6. • Dale Arrington, City Manager City of Orange City 205 East Graves Avenue Orange City, Florida 32763 • Christine Davis, Finance Director City of Orange City 205 East Graves Avenue Orange City, Florida 32763 • Raul Palenzuela, City Engineer – Project Leader City of Orange City Public Works Department 1100 South Thorpe Avenue Orange City, Florida 32763 2.) List the person(s) who created the section 3.1 budget and their experience with this type of project. • Dale Arrington, City Manager • Christine Davis, Finance Director • The proposed budget in section 3.1 for Colin’s Dream Park Project was prepared by the City Manager, Dale Arrington and the Finance Director, Christine Davis. Both are experienced budget administrators and are professionally qualified in the development and approval of the project budget. o Dale Arrington has been the City Manager since February, 2016. She has over 30 years of experience working in local government management with specific areas of expertise including fiscal management, community planning, zoning and building services, economic development and community revitalization. o Christine Davis has been the Finance Director since 2001. She has over 21 years of experience in local government and has worked with Volusia County ECHO program as it relates to three ECHO grants previously awarded to Orange City. 4 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application • The City of Orange City held three budget workshops for the Fiscal Year 2017-2018. These budget workshops were open to the public and were held on May 23, 2017, July 11, 2017 and August 14, 2017. The first public budget hearing for the Fiscal Year 2017/2018 Annual Budget was held on September 13, 2017. The final Fiscal Year 2017/2018 Annual Budget was approved by the Orange City Council at a public hearing on September 26, 2017. 3.) If a complete list is not available, explain why and when the project team will be selected. If funded, the Colin’s Dream Skatepark inside Coleman Park will be a design and build project. The contractor and engineer will be selected through the City of Orange City’s bid process. 1.4 MANAGEMENT PROSPECTUS: 1.) Include a list of the names of staff dedicated to this project, their responsibilities and the percentage of time each will be spending on the project per week. Michael Watson, Construction Inspection Manager – 15 hour per week Duties will include over-site of the vendors/contractors performing the work. Ashley Gay – Parks & Facilities Superintendent – 10 hours per week Duties will include site logistics with park participants, neighborhood, local business contacts and supervision of the construction company chosen for the project. David Santiago – Purchasing Manager – 5 hours per week Duties will include financial management of the project. 1.5 RESTRICTIVE COVENANTS – NOTICE OF FUTURE REQUIREMENT IF GRANT IS AWARDED 1.) Do you agree to comply with the requirement to file Restrictive Covenants with the Volusia County Clerk of the Court if ECHO Grant is awarded?(A sample of the Restrictive Covenants language is found on page ---- in the ECHO Application Guide) X YES NO The City of Orange City agrees to comply⎕ with the requirements of the Restrictive Covenants for the Colin’s Dream Park Project. If the project of the application is mortgaged or leased property, other than those applying for trails in the County Master Plan or projects on State or Federal land not owned by the applicant, a letter from the Mortgagee or Lessor, stating that they agree to sign the Restrictive Covenants, must be supplied with the application. See Copy of the County of Volusia transfer of ownership from the Volusia County to City of Orange City pages 7-10. 5 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application Applicants with projects on State owned land are automatically exempt from this requirement, but are held to the same liquidated damages cited within the Restrictive Covenants through language found in the final ECHO Agreement for which the grantee is held responsible. The City of Orange City’s Coleman Park/Colin’s Dream Park Project land ownership was transferred from the County of Volusia to the City of Orange City. 6 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 7 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 8 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 9 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 11/13/2017 11/13/2017 11/13/2017 10 | Page 2017/2018 ECHO Grants-in-Aid Standard & Exceptional Grant Application 1.7 EXCEPTIONAL GRANT REQUESTS ONLY: Maximum grant request is $1,800,000.00 with distribution of up to $600,000.00 for 3 consecutive years.
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