Chapter-1 Role, Functions and Organisational Set Up
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Chapter-1 Role, Functions and Organisational Set Up The mandate of the Department of Commerce Special Economic Zones (SEZs), Joint Study Groups is regulation, development and promotion of (JSGs) etc, two posts each of Joint Secretaries and India’s international trade and commerce through Directors were created in the Department during formulation of appropriate international trade 2008-09. & commercial policy and implementation of The Department is functionally organized into the the various provisions thereof. The basic role of following eight Divisions: the Department is to facilitate the creation of 1. Administration and General Division an enabling environment and infrastructure for 2. Finance Division accelerated growth of international trade. The 3. Economic Division Department formulates, implements and monitors 4. Trade Policy Division the Foreign Trade Policy (FTP) which provides 5. Foreign Trade Territorial Divisions the basic framework of policy and strategy to be 6. State Trading & Infrastructure Division followed for promoting exports and trade. The 7. Supply Division Trade Policy is periodically reviewed to incorporate 8. Plantation Division. changes necessary to take care of emerging economic scenarios both in the domestic and The various offices/ organizations under the international economy. Besides, the Department administrative control of the Department are: (A) is also entrusted with responsibilities relating to three Attached Offices, (B) eleven Subordinate multilateral and bilateral commercial relations, Offices, (C) ten Autonomous Bodies, (D) five Public Special Economic Zones, state trading, export Sector Undertakings, (E) Advisory Bodies, (F) promotion and trade facilitation, and development fourteen Export Promotion Councils and (G) other and regulation of certain export oriented Organizations. A complete list of these offices/ industries and commodities. The subjects under organizations along with the postal addresses is the administrative control of the Department are given at Annexure 1.2. at Annexure 1.1. The broad organizational set up and major role and The Department is headed by a Secretary who is functions of these bodies are discussed below: assisted by an Additional Secretary & Financial (A) Attached Offices Adviser, three Additional Secretaries, thirteen Joint (i) Directorate General Of Foreign Trade Secretaries and Joint Secretary level officers and a (DGFT) number of other senior officers. Keeping in view the large increase in workload in matters related to the Directorate General of Foreign Trade (DGFT) is an World Trade Organization (WTO), Regional Trade attached office of the Ministry of Commerce and Agreements (RTAs), Free Trade Agreements (FTAs), Industry and is headed by Director General of 1 Annual Report 2011-12 Foreign Trade. Right from its inception till 1991, 25. Patna 26. Puducherry when liberalization in the economic policies of the 27. Pune 28. Raipur Government took place, this organization has been essentially involved in the regulation and promotion 29. Rajkot 30. Shillong of foreign trade through regulation. Keeping in line 31. Surat 32. Thiruvanthapuram with liberalization and globalization and the overall 33. Varanasi 34. Visakhapatnam objective of increasing of exports, DGFT has since been assigned the role of “facilitator”. The shift was 35. Vadodara from prohibition and control of imports/exports All regional offices provide facilitation to exporters to promotion and facilitation of exports/imports, in regard to developments in International Trade keeping in view the interests of the country. i.e. WTO agreements, Rules of Origin and anti- ORGANISATIONAL SET-UP dumping issues, etc to help exporters in their import and export decisions in an internationally This Directorate, with headquarters at New Delhi, dynamic environment. is headed by the Director General of Foreign Trade. (ii) Directorate General of Supplies and It is responsible for implementing the Foreign Disposals (DGS&D) Trade Policy with the main objective of promoting India’s exports. The DGFT also issues licenses The DGS&D, with headquarters at New Delhi, to exporters and monitors their corresponding is headed by a Director General. It functions as obligations through a network of 35 regional offices the executive arm of the Supply Division of the and extension counters at Indore and Srinagar. Department of Commerce for conclusion of Rate The regional offices are located at the following Contracts for common user items, procurement places:- of stores, consultancy etc. It has three Regional Supply Offices located at Chennai, Mumbai and S.No. Regional Office S.No. Regional Office Kolkata. DGS&D is in the process of opening a new 1 Ahemdabad 2. Amritsar Regional Supply Office at Hyderabad. The functions 3. Bengaluru 4. Bhopal of DGS&D are carried out ‘ through its functional wings & supporting service wings. The functional 5. Chandigarh 6. Chennai wings are the Supply Wing and the Quality 7. Coimbatore 8. Cuttack Assurance wing. The supporting service wing 9. Dehradun 10. Ernakulam (Cochin) includes Administration, Vigilance, Complaints and Public Relations, Planning and Co-ordination, 11. Guwahati 12. Hyderabad Internal Work Study, Management Information 13. Jaipur 14. Jammu Services, Litigation, etc. 15. Kanpur 16. Kolkata The Supply Wing has commodity-wise Purchase 17. Ludhiana 18. Madurai Directorates such as Information Technology, Electrical Stores, Mechanical Engineering, 19. Moradabad 20. Mumbai Automobiles, Steel & Cement, Structural 21. Nagpur 22. New Delhi Engineering, Hardware, Workshop & Machine 23. Panaji (Goa) 24. Panipat Tools, Wool & Leather, Paper & Paper products, Oil & Chemicals. The handling of commodity wise 2 CHAPTER-1 Role, Functions and Organisational Set Up work facilitates maintenance of a data bank on Development of e-tendering and post tendering prices, vendors, specifications, market trends, etc. modules for specialised items viz. Cement, At present, DGS&D deals with 222 valid R/C. (Rate Automobile Items, Industrial Gases and Spares Contract) items. There are 29 outlying offices, are under development and are expected to be out of which 25 Offices/ Subcenters are Quality operational by 31st Jan, 2012. Development of Assurance Wing (including Headquarters) spread the complete e-payment module including debit all over the country. adjustment with DDOs and integration with CGA’s DGS&D e-PROCUREMENT PROJECT e-Lekha is expected to be operational by 31st Mar, 2012. The DGS&D has developed a comprehensive Tenders relating to generalized items (Approx. 70% e-procurement package encompassing every of Rate Contracts), received after 15th Nov, 2011 aspect of its procurement activity. Implemented are being submitted and processed-electronically through NIC by a customised web-based and online. Thus, DGS&D has almost fully migrated application software, the package is nationally from manual mode to online mode from 15th Nov, operated involving DGS&D HQrs, its three regional 2011. offices and twenty seven field offices. DGS&D’s e-Procurement Application is accessed by around (iii) Directorate General of Anti-Dumping & 3,000 Central Government users through exclusive Allied Duties (DGAD) user IDs and passwords for online placement of The Directorate General of Anti-Dumping & Supply Orders against Rate Contracts. Allied Duties was constituted in April, 1998 and is Packages have already been developed and headed by the Designated Authority of the level of implemented for Registration of Vendors, Additional Secretary to the Government of India Store coding, Pre bid Meetings, Finalization of who is assisted by a Joint Secretary and an Adviser specifications (Technical Particulars), Issue of (Cost). In addition, there are twelve Investigating Tender Notice/ Tender enquiry, Bid submission/ and Costing Officers to conduct investigations. Bid opening/ Evaluation of Bids for common The Directorate is responsible for carrying out generalized items, Award of Rate Contracts, investigations and recommending, where required, Supply Order, Inspection Notes, Dispatch Details under the Customs Tariff Act, the amount of anti- by Vendors, Receipt Details by Consignees, Bill dumping duty/ countervailing duty on the identified submission etc. Intensive training is being imparted articles as would be adequate to remove injury to to DGS&D Officials as well as to all the Vendors/ the domestic industry. DDOs across the country as the Vendors and DDOs (B) Subordinate Offices also need to be trained to operate the system. (i) Directorate General of Commercial The project has increased transparency, improved Intelligence and Statistics (DGCI&S) efficiency and instilled confidence among stake The Directorate General of Commercial Intelligence holders in the procurement processes and is & Statistics (DGCI&S) is the premier organization expected to bring in significant savings to the of Govt. of India for collection, compilation and exchequer by developing a fully net-worked dissemination of India’s trade statistics and environment where all the tendering and rate commercial information. This Directorate, with contracting work will be done online/electronically its office located at Kolkata, is headed by the through a web enabled software. 3 Annual Report 2011-12 Director General. It is entrusted with the work of India Trade Journal, a weekly publication, is the collecting, compiling and publishing/disseminating premier publication of DGCI&S. The dynamic pages trade statistics and various types of commercial of