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Attendance and Leave Policies and Procedures for Employees

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Attendance and Leave Policies and Procedures for Employees Attendance and Leave Guide for Employees TABLE OF CONTENTS Hours of Work .............................................................................................................................................................. 3 Fair Labor Standards Act (FLSA) Provisions on Attendance & Leave ................................................................................... 3 Work Hours ......................................................................................................................................................................... 4 Non-Standard Workweek .................................................................................................................................................... 6 Overtime, Compensatory Leave Hours and Work on a Holiday .......................................................................................... 7 Calculating Overtime Compensation ................................................................................................................................... 9 Participation on committees, task forces, and elected Bodies ......................................................................................... 10 USF Attendance Guidelines ......................................................................................................................................... 11 Overview ........................................................................................................................................................................... 11 Associated Documents ...................................................................................................................................................... 12 Procedures ........................................................................................................................................................................ 12 Definitions ......................................................................................................................................................................... 13 Holiday Pay ................................................................................................................................................................ 16 Holiday Hours / Pay ........................................................................................................................................................... 16 Observance of Religious Holy Days ................................................................................................................................... 16 Personal Holiday (Staff Employees Only) .......................................................................................................................... 17 Leave of Absences ...................................................................................................................................................... 17 Annual Leave ..................................................................................................................................................................... 17 Sick Leave .......................................................................................................................................................................... 22 Administrative Leave ......................................................................................................................................................... 24 Compulsory Disability Leave .............................................................................................................................................. 27 Domestic Violence Leave ................................................................................................................................................... 28 Job Related Disability Leave .............................................................................................................................................. 30 Active Military Duty Leave ................................................................................................................................................. 30 Central Human Resources / Attendance and Leave Return to Table of Contents Page | 1 Form questions: (813) 974-2970 Rev. 7/2021 Attendance and Leave Guide for Employees Medically Related Leave .................................................................................................................................................... 35 Parental Leave ................................................................................................................................................................... 36 Faculty Paid Parental Leave ............................................................................................................................................... 37 Faculty Paid Parental Leave GUIDELINES .......................................................................................................................... 38 Professional Development Leave ...................................................................................................................................... 40 Compensatory Leave ......................................................................................................................................................... 41 Use, Transfer and Payment of Compensatory Leave ........................................................................................................ 42 Leave Approval Considerations ......................................................................................................................................... 43 Leave Payout .............................................................................................................................................................. 44 General Leave Payout Guidelines ...................................................................................................................................... 44 Payment for Unused Annual Leave ................................................................................................................................... 44 Payment for Unused Sick Leave ........................................................................................................................................ 45 Payment for Unused Special Compensatory Leave ........................................................................................................... 46 Payment for Regular and Overtime Compensatory Leave ................................................................................................ 47 Leave Payout Procedures .................................................................................................................................................. 48 Special Cases ..................................................................................................................................................................... 49 Additional Information ............................................................................................................................................... 50 Security of Employee Medical Information ....................................................................................................................... 50 Nursing Mother Guidelines ............................................................................................................................................... 51 Emergency Closing FAQs ................................................................................................................................................... 52 Faculty Paid Parental Leave FAQs ..................................................................................................................................... 55 Central Human Resources / Attendance and Leave Return to Table of Contents Page | 2 Form questions: (813) 974-2970 Rev. 7/2021 Attendance and Leave Guide for Employees HOURS OF WORK FAIR LABOR STANDARDS ACT (FLSA) PROVISIONS ON ATTENDANCE & LEAVE The FLSA governs but is not limited to setting a minimum hourly wage, establishing a minimum age to work, identifying compensable hours, and defining overtime and overtime compensation. These apply to USF. There are a number of sites on the web that provide information about the FLSA. Some of those are listed at the end of this section. This section of the USF Central Human Resources (CHR) procedures covers hours of work and pertains to non-exempt Staff, non-exempt Administration, and hourly Temporary employees. For non-exempt Staff and employees, when the total hours worked exceed 40 in a workweek, those employees are eligible for compensation in the form of compensatory time or overtime pay. Hourly Temporary employees are not eligible for compensatory time but are eligible for overtime pay when their actual work hours exceed 40 in a workweek. At times, there are misunderstandings about what the FLSA does or does not require. As a summary, the FLSA does not require: • vacation, holiday, severance, or sick pay; • meal or rest periods, holidays off, or vacations; • premium pay for weekend or holiday work; • pay raises or fringe benefits; and • a discharge notice, reason for discharge, or immediate payment of final wages to terminated employees. When we think of work, we normally think of being engaged in some type of activity that as an end result accomplishes something, completes
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