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Document Code : PRO067GVAE0809

Into-plane Fuels Management System

From Fuel Farm to Take Off

London Heathrow Airport

Varec representaꢀves traveled to London Heathrow Airport to meet with Swissport Fueling Services and Briꢀsh Airways representaꢀves to discuss automaꢀng both organizaꢀons’ fuels management processes at the airport.

Our Client

Swissport Fuelling Services provides high quality,

independent aviaꢀon fuel handling on behalf of airlines, airports and fuel suppliers worldwide. Swissport is a leader in the fuelling industry for on-ꢀme performance, and has a proven track record for maintaining aviaꢀon fuel systems with a focus on safety, cost control and inventory management.

Swissport already used FuelsManager® Accounꢀng soꢁware for reconciliaꢀon and reporꢀng to the fuel depot consorꢀum operator. Briꢀsh Airways also used the transacꢀon informaꢀon in the Varec Data Center to manually validate upliꢁs against the corresponding fuel debits by the consorꢀum operator.

London Heathrow Airport

It seemed a natural step to integrate further and automate manual acꢀviꢀes so that the fuels accounꢀng processes could be performed more eꢂciently, accurately and ꢀmely. Within two weeks of implementaꢀng the new system, the ꢃrst dispatched ꢄight and fuelling transacꢀon data was captured successfully.

London Heathrow Airport (LHR) is the busiest airport in the United Kingdom, as well as the sixth busiest airport in the world by total passenger traffic. In 2015, it handled a record 75 million passengers. It is the primary hub for Briꢀsh Airways, and is used by over 80 other airlines ꢁying to 185 desꢀnaꢀons in 84 countries. Swissport Fuelling Service provides into plane fuelling services for Briꢀsh Airways and Air Canada at London Heathrow Airport.

Swissport realized an immediate increase in fuel agent producꢀvity and improved accuracy when dispatching and processing into-plane fueling transacꢀons. All transacꢀons captured from the truck mounted systems is immediately imported into the FuelsManager Accounꢀng applicaꢀon, then exported to the Varec Enterprise server.   The Enterprise transacꢀons can then be exported in the IATA data standard into Briꢀsh Airways’ fuels management system.

Integraꢀng FIDS and Fuel Loads Feeds

The Varec team worked closely with Swissport and Briꢀsh Airways IT representaꢀves to understand the unique requirements of interfacing to their fuel data sub-systems. The team’s previous experience developing interfaces to other major airline systems proved invaluable when idenꢀfying technical hurdles, and the complexiꢀes involved when accessing criꢀcally secure systems.

Measurement | Control | Automaꢀon | Enterprise | Integraꢀon | Support

www.aviaꢀon.fuelsmanager.com

Into Plane Fuels Management

Swissport Fuelling Services — London Heathrow Airport

Improving the Exisꢀng Dispatch Process

Swissport previously received fuel requests, ꢁight details and fuel loads from mulꢀple airline sources, in mulꢀple formats. They prioriꢀzed and dispatched these requests manually via cellular phones and oꢂen experienced ramp noise that impacted communicaꢀons when aꢃempꢀng fuel updates. All transacꢀons were recorded manually at the wingꢀp and wriꢃen on paper ꢀckets.

► Dispatchers now log into FuelsManager, running in the Varec Data Center, to see their customers’ ꢄights, gain a clear picture of ꢄight prioriꢀes and dispatch them accordingly.

Today they use FuelsManager Dispatch and IntoPlane data capture soluꢀons for all fuelling operaꢀons at LHR. Varec’s corporate subscripꢀon to the OAG FIDS Feed for Heathrow allows us to send the FIDS informaꢀon to the FuelsManager Dispatch applicaꢀon. This allows the dispatchers to use one applicaꢀon, Fuelsmanager, to see their customers’ ꢁights and each ꢁight’s status change and fuel load informaꢀon. The dispatchers use this consolidated view to determine prioriꢀes and dispatch accordingly.

Automaꢀng Into-Plane Fuelling

Varec’s IntoPlane equipment was installed on ten Swissport fuelling vehicles during the implementaꢀon period. The system now allows clear, consistent communicaꢀon between dispatch and the fuel agent using cellular communicaꢀons. Background interference is no longer an issue. The system captures all fuel transacꢀon informaꢀon automaꢀcally from the fuel meter and provides real-ꢀme updates to the FuelsManager Dispatch.

► Operators receive dispatch assignments and any gate changes or fuel load updates in-truck on a ruggedized, mobile computer using cellular communicaꢀons.

Timely and Accurate Fuel Reconciliaꢀon

Administrators at Swissport offices previously collected handwriꢃen ꢀckets each day, and then manually input each transacꢀon into the FuelsManager Accounꢀng system by 11 am the following day. This process brought the normal problems associated with paper ꢀckets, such as lost ꢀckets, illegible informaꢀon or missing informaꢀon before reconciliaꢀon could be performed. Aꢂer reconciling in FuelsManager Accounꢀng, a transacꢀon report would be submiꢃed to the fuel storage depot/consorꢀum operator, who then debits an airline’s inventory from stock. From here, Briꢀsh Airways was able to access Swissport’s transacꢀons in FuelsManager Enterprise, but would sꢀll need to manually validate upliꢂs with the inventory reports provided by the storage consorꢀum.

► The DCU automaꢀcally captures meter values for display by the in-truck computer. Once complete, the transacꢀon is sent back to FuelsManager Dispatch.

The new system automated these processes. Transacꢀon data, such as ꢁight and fuel load informaꢀon, is automaꢀcally available in the Varec Accounꢀng applicaꢀon once a transacꢀon is complete. This allows Swissport’s back office administrator to expedite reconciliaꢀon and make a day’s fuelling informaꢀon available to their customers far sooner than previously allowed.

The development of the interface between the FuelsManager Enterprise and Briꢀsh Airways systems now allows the transfer of their reconciled transacꢀons in an XML format following the IATA data standard. This allows Briꢀsh Airways to more accurately and easily validate fuel consumpꢀon from the storage consorꢀum operator. FuelsManager is also now able to transmit fuel informaꢀon to any Briꢀsh Airways locaꢀon throughout the world that uses FuelsManager for aviaꢀon fuels accounꢀng.

► Varec is now in discussions with Briꢀsh Airways to offer the delivery of fuel informaꢀon directly to Briꢀsh Airways’ Pilots’ mobile devices.

Varec, Inc., 5834 Peachtree Corners East, Peachtree Corners (Atlanta), GA 30092 USA
Tel: +1 (770) 447-9202 | Toll Free: +1 (866) 698-2732 | Fax: +1 (770) 662-8939 | www.varec.com

© 2017 Varec, Inc., a Leidos company. All Rights Reserved. This document is for informaꢀon purposes only. Varec, Inc. makes no warranꢀes, express or implied, in this summary. The names of actual companies and products menꢀoned herein may be the trademarks of their respecꢀve owners.
Document Code : PRO139GVAE1317

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