Finance & Administration Committee AGENDA
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Finance & Administration Committee AGENDA Members Crs D Thurley (Chairperson), A Cohn, G Docksey, A Glachan, M King, K Mack (Ex Officio), J Stuchbery and H van de Ven Staff General Manager Apologies Members are advised that the next Finance & Administration Committee Meeting will be held in the Council Chambers, AlburyCity Administration Building, 553 Kiewa Street, Albury on Monday 20 November 2017, immediately following the Community & Cultural Committee Meeting. FAC1 RECORDING AND WEBCASTING OF MEETING.....................................................2 FAC2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR..............2 FAC2.1 Conflict of Interest Declarations.............................................................................2 FAC3 APOLOGIES ...............................................................................................................2 FAC4 CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING ..............................3 FAC4.1 Minutes of the Finance & Administration Committee Meeting held on Monday 18 September 2017 at 6.26pm ...................................................................................3 FAC5 MATTERS ARISING FROM THE MINUTES ..............................................................5 FAC6 REPORTS/MINUTES OF COMMITTEES & WORKING PARTIES............................6 FAC6.0 Nil...........................................................................................................................6 FAC7 OFFICERS REPORTS FOR CONSIDERATION ........................................................7 FAC7.1 Saturday Morning Councillor Interview Review .....................................................7 FAC7.2 Draft September Quarter Budget Review ............................................................10 FAC8 OFFICERS REPORTS FOR NOTING ......................................................................34 FAC8.1 AlburyCity 2016-2017 Annual Report ..................................................................34 FAC8.2 Investment Balances - October 2017.................................................................123 FAC8.3 Corporate Health Indicators - September 2017 .................................................129 FAC8.4 Delivery Program Quarterly Progress Report - September 2017 .....................132 FAC9 DELEGATES REPORTS FOR NOTING.................................................................178 FAC9.0 Nil.......................................................................................................................178 FAC10 NOTICE OF URGENT BUSINESS .........................................................................179 FAC10.0 Nil.......................................................................................................................179 FAC11 CONFIDENTIAL MATTERS ...................................................................................180 FAC11.0 Nil.......................................................................................................................180 Note A light meal will be served at 5.15pm, at 'Charlies on Kiewa', for Councillors and staff required to attend the meeting. Frank Zaknich General Manager 14 November 2017 Agenda Finance & Administration Committee - 20 November 2017 1 AlburyCity - Finance & Administration Committee Agenda FAC1 RECORDING AND WEBCASTING OF MEETING In the spirit of open, accessible and transparent government, AlburyCity’s Council and Committee Meetings are video recorded and webcast. By speaking at a Council or Committee Meeting, members of the public agree to being recorded and webcast. AlburyCity accepts no liability for any defamatory, discriminatory or offensive remarks or gestures that are made during the course of the Council or Committee Meeting. Opinions expressed or statements made by individuals are the opinions or statements of those individuals and do not imply any form of endorsement by AlburyCity. Confidential meetings of Council will not be video recorded or webcast. Recordings and webcasts are protected by copyright and owned by AlburyCity. No part may be copied, recorded, reproduced or transmitted without the prior written consent of the General Manager. Any recording or webcast is not, and shall not, be taken to be an official record of AlburyCity or discussion depicted therein. Only the official minutes may be relied upon as an official record of the meeting. An audio recording of the Council or Committee Meeting will be taken for administrative and minute preparation purposes. FAC2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR FAC2.1 Conflict of Interest Declarations FAC3 APOLOGIES Agenda Finance & Administration Committee - 20 November 2017 2 AlburyCity - Finance & Administration Committee Agenda FAC4 CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING FAC4.1 Minutes of the Finance & Administration Committee Meeting held on Monday 18 September 2017 at 6.26pm Present Crs D Thurley (Chairperson), A Cohn, G Docksey, K Mack (Ex Officio), J Stuchbery and H van de Ven Apologies Crs M King, A Glachan Staff General Manager, Director Engineering, Director Planning & Environment, Acting Director Community & Recreation, Acting Director Economic Development & Tourism, Chief Financial Officer, IT Systems Administrator, Governance Officer FAC 1 RECORDING AND WEBCASTING OF MEETING 1.1 Recording and Webcasting of Meeting The Chairperson advised those present that the meeting is being webcast and recorded for administrative purposes. FAC 2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR 2.1 Conflict of Interest Declarations There were no Conflict of Interest Declarations received by the Chairperson. FAC 3 APOLOGIES 3.1 Apologies of Committee Members Cr van de Ven Moved, Cr Stuchbery Seconded That the Committee receive, note and accept the apology of Committee Members, Crs M King and A Glachan, and grant leave of absence for the meeting. CARRIED FAC 4 CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING 4.1 Minutes of the Finance & Administration Committee Meeting held on Monday 21 August 2017 at 7.12pm Cr Stuchbery Moved, Cr van de Ven Seconded That the Committee recommends to Council that the Minutes of the Finance & Administration Committee Meeting held on Monday 21 August 2017, at 7.12pm, be adopted. CARRIED Agenda Finance & Administration Committee - 20 November 2017 3 AlburyCity - Finance & Administration Committee Agenda FAC 5 MATTERS ARISING FROM PREVIOUS MINUTES There were no Matters Arising from Previous Minutes. FAC 6 REPORTS/MINUTES OF COMMITTEES AND WORKING PARTIES There were no Reports/Minutes of Committees and Working Parties. FAC 7 OFFICERS REPORTS FOR CONSIDERATION 7.1 2017 Local Government NSW Annual Conference - Motions Cr Mack Moved, Cr Stuchbery Seconded That the Committee recommends to Council that Council: a. Adopt motions one to three of this report for inclusion in the 2017 NSW Local Government Association Business Paper; and b. Determine any additional motions for submission at this meeting. CARRIED FAC 8 OFFICERS REPORTS FOR NOTING 8.1 Investment Balances – August 2017 Cr van de Ven Moved, Cr Cohn Seconded That the Committee recommends to Council that Council receive and note the Investment Balances Report for the month of August 2017. CARRIED FAC 9 DELEGATES REPORTS FOR NOTING There were no Officers Reports for Noting. FAC 10 NOTICE OF URGENT BUSINESS There were no Notices of Urgent Business. FAC 11 CONFIDENTIAL ITEM There were no Confidential Items. Meeting closed at 6.30pm. Agenda Finance & Administration Committee - 20 November 2017 4 AlburyCity - Finance & Administration Committee Agenda FAC5 MATTERS ARISING FROM THE MINUTES Agenda Finance & Administration Committee - 20 November 2017 5 AlburyCity - Finance & Administration Committee Agenda FAC6 REPORTS/MINUTES OF COMMITTEES & WORKING PARTIES FAC6.0 Nil Agenda Finance & Administration Committee - 20 November 2017 6 AlburyCity - Finance & Administration Committee Agenda FAC7 OFFICERS REPORTS FOR CONSIDERATION FAC7.1 Saturday Morning Councillor Interview Review DATE 8 November 2017 FIL REFERENCE FIL16/03349 CONFIDENTIAL No FURTHER ENQUIRIES Frank Zaknich PHONE 6023 8755 Executive Services AUTHOR Alexandra Digby Purpose of Report To review the Councillor Saturday Morning Interview provisions as an effective method to engage with the community. Background The 2017 Councillor Support Services Survey was conducted throughout July 2017. The survey provided Councillors with an opportunity to complete a survey online to provide a measurement of Councillor satisfaction with the provision of support services. Results were provided and discussed in a Councillor Workshop on Monday 18 September 2017. One key issue from the survey that was raised was the effectiveness of the Saturday Morning Interviews. Question 11 of the survey relating to communication was, “How satisfied are you with the effectiveness of Saturday Morning Interviews for engaging with the community?" Feedback provided by Councillors was that the Saturday Morning Interviews had low attendance and were no longer effective or necessary. In this regard, AlburyCity's increased use of social media, along with the introduction of live streaming of meetings has enhanced our capacity for interacting and engaging with the community. Further, the results of the most recent Community Satisfaction Survey indicated that the community continue to be satisfied with the ease with which they can contact Council and also the overall level of communication from Council. Issues Saturday Morning Councillor Interviews are held