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(Fax: 020 8547 5125) E.Mail: Wendy.Windmill@Rbk.Kingston.Gov.Uk For enquiries on this agenda please contact: Wendy Windmill, 020 8547 5020 (Fax: 020 8547 5125) e.mail: [email protected] This agenda is available on www.kingston.gov.uk/council/CommitteeMinutes 27 November 2006 THE FOLLOWING DOCUMENTS ARE SEPARATE ENCLOSURES. PLEASE BRING THEM TO THE MEETING: • K+20 KINGSTON TOWN CENTRE DRAFT AREA ACTION PLAN (APPENDIX C) – ANNEXES 1 & 2 • K+20 KINGSTON TOWN CENTRE DRAFT AREA ACTION PLAN (APPENDIX C) – ANNEX 3 • STATEMENT OF COMMUNITY INVOLVEMENT (APPENDIX D)– ANNEX 4 EXECUTIVE The EXECUTIVE will meet at THE GUILDHALL, HIGH STREET, KINGSTON UPON THAMES on TUESDAY 5 DECEMBER 2006 at 7:30 pm Councillor Derek Osbourne (Chair) - Leader of the Council Councillor Patricia Bamford - Children and Young People’s Services Councillor Rolson Davies - Health and Community Councillor Simon James - Transport, Planning and Regeneration Councillor Ian Reid - Improvement and Performance Councillor Liz Shard - Sustainability and Biodiversity Councillor Penny Shelton - Housing and Adult Services EMERGENCY EVACUATION ARRANGEMENTS On hearing the alarm, which is a loud siren, please leave the building by the nearest available fire exit and assemble by the triangle at the front of the Guildhall. Anyone requiring assistance to evacuate the building should proceed to the refuge areas which are situated outside Committee Room 1 and the Mayor’s Parlour where they will be met by a member of the building management team and assisted from the building. QUESTION TIME From 7.30 pm, for up to thirty minutes, members of the public may put questions to the Executive and officers relating to the functions and responsibilities of the Executive. The questions may be sent in writing by e mail or fax before the meeting or handed in at the start of the meeting on the form provided. For enquiries please contact Wendy Windmill, 020 8547 5020 (Fax: 020 8547 5125) e.mail: [email protected] The questions will be considered in the order of their receipt. PUBLIC PARTICIPATION Contributions from members of the Authority and from members of the public can be made on items which appear on the Executive agenda. A place is reserved for members of the public wishing to address the Executive. When their contributions are completed, they shall retire to the public gallery. 2 DECLARATIONS OF INTEREST Members of the Executive are invited to identify any personal or prejudicial interests relevant to items on this agenda. APOLOGIES FOR ABSENCE EXECUTIVE MEMBERS’ INFORMATION ROUND-UP CHIEF EXECUTIVE’S and DIRECTORS’ UPDATES MINUTES To approve as a correct record the minutes of the meeting held on 7 November 2006. 1. WASTE MANAGEMENT – OUTCOME OF CALL-IN OF Appendix A BERRYLANDS TRIAL 2. WASTE MANAGEMENT Appendix B 3. K+20 KINGSTON TOWN CENTRE DRAFT AREA ACTION PLAN Appendix C 4. STATEMENT OF COMMUNITY INVOLVEMENT Appendix D 5. EQUALITY SCHEME Appendix E 6. REPROVISION OF RESOURCE CENTRES AND THE Appendix F DEVELOPMENT OF THE COCKS CRESCENT AND ELY COURT SITES. 7. OPTIONS FOR BUILDING PROFESSIONAL SERVICES Appendix G 8. CONSULTATION ON TARGETING AND PREVENTION IN ADULT Appendix H SOCIAL SERVICES 9. CONSULTATON ON DRAFT FURTHER ALTERATIONS ON THE Appendix I LONDON PLAN 10. PLANNING OBLIGATIONS – SECTION 106 AGREEMENTS, Appendix J QUARTERLY UPDATE 11. CONTRACT FOR AN INTEGRATED COMMUNITY EQUIPMENT Appendix K SERVICE 12. URGENT ITEMS AUTHORISED BY THE CHAIR 13. EXCLUSION OF PRESS AND PUBLIC The following matters may be considered in private if the Executive agrees that, under Section 100(A)(4) of the Local Government Act 1972, the public are excluded from the meeting on the grounds that it is likely that exempt information, as defined in paragraph 3 of Part I of Schedule 12A to the Act, would be disclosed. This paragraph covers information about the financial or business affairs of any particular person. 3 14. CONTRACT FOR THE PROVISION OF SECURITY SERVICES ON Appendix L THE GUILDHALL COMPLEX 15. REPROVISION OF RESOURCE CENTRES AND THE Appendix M DEVELOPMENT OF THE COCKS CRESCENT AND ELY COURT SITES 16. CONTRACT FOR AN INTEGRATED COMMUNITY EQUIPMENT Appendix N SERVICE APPENDIX A Executive, 5 December 2006 WASTE MANAGEMENT – OUTCOME OF CALL-IN OF BERRYLANDS TRIAL Report by the Director of Environmental Services Executive Member for Sustainability and Biodiversity Purpose This report requests the Executive to consider the outcome of the call-in of the Executive’s decision of 3 October to undertake a trial weekly recycling service at 2,500 properties in the Berrylands area in Surbiton. Action proposed by the Executive Member for Sustainability and Biodiversity: The Executive is requested to: Consider the outcome of the debate at Full Council on 28 November 2006 regarding the proposed trial in Berrylands and determine the action to be taken. Reason for action proposed To enable the Council to respond at the earliest opportunity to the outcome of the Scrutiny Panel’s deliberations, and prepare appropriately for the collection contracts in 2008 in order to be able to meet its statutory targets and policy programme objectives in relation to recycling and waste management. BACKGROUND 1. On 3 October the Executive having considered a report outlining progress on implementing the 3rd Waste Strategy Implementation Plan together with service changes, agreed to introduce a recycling trial at 2,500 properties in the Berrylands area. The following decisions were called in for review by the Scrutiny Panel, which on 31 October decided that the issue should more widely debated so referred the matter to Council. The Executive on 1 November noted this action. “7. the trial for approximately 2500 properties in the Berrylands area be approved and specifically: a) the introduction of a weekly collection of the green box recycling service in the trial area utilising existing containers, b) the introduction of weekly collection of organic (kitchen waste) material, excluding garden refuse, in the trial area, and the purchase and provision to residents of the necessary containers for this service, c) the introduction of weekly collection of cardboard in the trial area and the purchase and provision to residents of the necessary container for this service d) the introduction of a weekly “paid for” garden waste collection service in the trial area and the provision of reusable bags for those taking up this service A2 e) the introduction of a fortnightly collection of residual household waste and the purchase and provision to residents of the necessary containers for this service (noting the “chipping” of the containers, the restrictions on “side waste” and the provisions of larger bins for larger households), and f) the use of containers proposed for the trial collection service should be specified under the powers set out in section 46 of the Environmental Protection Act 1990; and 8. a monitoring report be brought back to Executive following completion of one year of the trial in order to address the lessons learnt in advance of negotiations for the next contract required in September 2008; the report to be considered by Executive by 31 January 2008 at the latest”. 2. The Council will be considering this matter on 28 November 2006. Details of the call- in, the report of the Scrutiny Panel and the original report to the Executive on 3 October are attached to Appendix A of the Council agenda and Members are asked to bring that report to the meeting. The outcome of the Council’s deliberations will be reported. RESPONDING TO THE OUTCOME OF THE CALL-IN 3. In considering what action to take Executive should reflect on the main objectives of the trial, which are: a. improvements to the recycling rate b. improvements to the composting rate c. diversion from landfill and therefore improvements in attaining the Council’s LATS targets d. provide valuable experience and lessons in advance of procuring new refuse collection and recycling services in 2007 for 2008. 4. Accordingly, in assessing the effect of the call-in Members asked officers to bring forward a new starting date for the trial. Officers are of the view that a clear six week period is required to roll out the service to residents. This will ensure that three whole cycles of the new service are undertaken before a holiday or Bank Holiday period. This uninterrupted six week period will give residents and the Council the best opportunity to use the new service in a consistent way in order to establish any immediate operational issues and or impacts. Additionally at least a week is needed in advance of the six week period to deliver new containers to residents. Given the dates for half term breaks, Easter and Bank Holidays the next six week window available appears to be commencing Monday 11 June 2007. 5. However, delaying the trial until June makes it questionable whether the objectives outlined above could be fulfilled. In particular, the opportunity to make a real impact on diversion of waste from landfill and to get adequate data from the trial in advance of the procurement exercise would be problematic. A3 6. An opportunity does exist to commence the trial on Monday 26 February 2007. Whilst this would mean delivery of bins either during or in advance of half term (16 to 26 February 2007) this should be manageable. Additionally the sixth week of the cycle (i.e. the third refuse collection date) is part of the Schools’ Easter Holiday break and the Friday falls on Good Friday. However, this is a normal collection day. On balance this opportunity is therefore considered viable should Members wish to pursue it. INFORMING RESIDENTS 7. The report to Executive on 3 October noted that the proposed changes for residents in the trial area are dramatic and will require a number of different actions by them.
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