DC/CA Guide Updated References
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DC/CA Guide Updated References The version of the DC/CA Guide you are about to access was produced in 2014. Since its publication, there have been changes in Pony Club that affect various references and information found in the Guide. The Regional Administration Document Review Committee is currently working on a complete review and update of the Guide to be released in 2018. In the meantime, when utilizing the current version, please keep the following in mind: Website: The Pony Club website moved providers and has been reorganized. Links and direction to website pages found in the Guide are no longer correct. The “Forms” page referenced in the Guide no longer exists. All information, forms, and materials are held on the appropriate informational webpage. Please use the search feature on the website to find the specific information you are seeking. NOTE: To locate information on restricted pages of the website, you must be logged into the site. USPC Policies have been renumbered and reorganized. On the Policy webpage there is a link to access a listing of the old policy numbers with their new policy numbers and location. USPC By-laws have had multiple updates, of which some included renumbering. The By-laws are not long, but if you have any problems finding a By-law reference, please contact the Regional Administration Director – [email protected]. Financial Management: All clubs and regions are to be on the Centralized Financial Reporting System as of January 1, 2018. The CFRS is not mentioned in the Guide. For further information, please visit the Treasurer’s Resource Page. Horsemasters are now full Participating Members of Clubs and Centers and may progress through the Standards D-1 – A. The USPC Bookstore is completely online and is now “Shop Pony Club.” You may find it at www.shopponyclub.org. The DC/CA Guide offers a wonderful overview of information on USPC and the work involved in the different aspects of administering a club or center. However, for the most current information and guidance relevant to the DC and CA position and opportunities for clubs and centers and their members, please visit the Club/Center Resource page of the website – Parent/Volunteers, Resources, Clubs/Centers. USPC Sportsmanship, Stewardship, Leadership Through Horsemanship Pony Club DC-CA Guide Acknowledgements We would like to take this opportunity to thank the many Pony Club Members, parents, volunteers, DCs, CAs and National Office Staff members who have contributed to this guide. The United States Pony Clubs, Inc. 4041 Iron Works Parkway, Lexington, Kentucky 40511-8462 Telephone (859) 254-7669 ~ Fax (859) 233-4652 Copying permitted for internal use only by members and volunteers of the United States Pony Clubs. DC-CA Guide – revised March 2014 i USPC Sportsmanship, Stewardship, Leadership Through Horsemanship Preface DC-CA Guide Preface The United States Pony Clubs, Inc. has continued to evolve and grow since its inception in 1954. Over the past 10 years we have extended the traditional membership age limit; offered new types of membership; revised the certification process so that members can adjust the order in which they test according to their individual circumstances; developed and implemented specialized discipline tracks including Western; designed the Horsemasters program to help develop trained volunteers by allowing them to participate in an adult version of Pony Club; and for those without their own horse the Pony Club program is available through the Riding Center's program. We have truly grown from a backyard horse group that taught equine basics to an educational leader in the modern equestrian world. What an exciting time to be a part of this great organization. Will this evolution continue? Of course, it will. We need to keep our organization vibrant and current with today’s fast paced society, offering opportunities for young equestrians across the country to be part of Pony Club. Because Pony Club’s Horse Management curriculum is still second to none in the equine industry it will be a focus in the development of future Pony Club projects. Leadership is key to the future success of Pony Club. With that in mind a new focus has been put on developing training opportunities and new tools for our leaders. The new website/data base system is up and running with many enhancements to help our members, their families and our organization’s leaders. Thank you for the hard work and dedication you provide to our members and to the United States Pony Clubs, Inc. Jennifer Sweet Vice President of Regional Administration DC-CA Guide – revised March 2014 ii USPC Sportsmanship, Stewardship, Leadership Through Horsemanship Substantive Changes Substantive Changes New Secure Website Just launched last fall, the new secure website at secure.ponyclub.org allows Club/Center leaders to access member and officer information in real time. As DC/CA you can see your Club/Center information. You can email directly from this site to officers, members or parents, or update your Certificates or List of Locations. Currently there is an issue using the Safari browser. Until Safari has fixed it, you must log in using Internet Explorer, Firefox or Google Chrome. Main Website The Pony Club website has seen significant changes over the last year and it will continue to be upgraded to make the huge amount of information that it contains readily available to our members and leaders. The individual log in will further enhance the use of the website by allowing access to areas that pertain directly to what that person’s needs are (members versus DC/CA versus RS versus parent). Within this Guide, go to the Introduction, then to Navigating the Pony Club Website, for more information. Western Track US Pony Clubs launched a two year pilot program to introduce Western riding as a potential Pony Club discipline in January of 2012. As of June 2013, the program is open to all clubs and centers to participate in the Western discipline. Standards of Proficiency, Test Sheets and Checklists have been published for the D-1 through C-2 levels. At the Annual Meeting 2014, the Board approved the inclusion of the Western Track. The focus of the Western track is on good Horse Management skills and knowledge and equitation which will be taught through the disciplines of Western Riding, Trail, and Reining. As in English there are many styles of Western and Pony Club members may be exposed to these different styles of riding. Pony Club insurance does not allow participation in or practicing for any rough stock event such as: bull riding, bareback bronc-riding, saddle bronc-riding, or steer wrestling. Volunteer Development Recognizing the value of volunteers and the importance of providing opportunities for initial and ongoing education and training to support volunteers in their roles, the Board of Governors has developed a standing committee for Volunteer Development. This committee will be responsible for coordinating collaborative efforts of Regional Administration, Activities and Instruction to develop and implement training materials and programs for all level of volunteers. DC-CA Guide – revised March 2014 no page iv or v iii USPC Sportsmanship, Stewardship, Leadership Through Horsemanship Table of Contents Table of Contents Activities, Instruction and Reg. Admin. Councils .....6 Program Administration Council (PAC)....................7 USPC OFFice StaFF......................................................8 DC-CA Guide Preface ............................................... ii Chapter 3: Regional Structure .................................. 9 Substantive Changes ...............................................iii Overview..................................................................9 New Website...........................................................iii Map oF Regions ........................................................... 9 HMO Now an Elected Position................................iii Regional Governance...............................................9 Inactive Status for Clubs .........................................iii VP oF Regional Administration (VPRA)...................11 Satellite Clubs/Regions ...........................................iii Member Services (Regional Administration).........11 National Membership.............................................iii Duties oF the RS .....................................................11 Online Membership Renewal .................................iii Regional OFFicers....................................................12 E-Membership ........................................................iv Regional Secretary .................................................... 12 Youth Protection/Safety .........................................iv Regional Treasurer.................................................... 12 Safety Education .....................................................iv Regional Instruction Coordinator (RIC) ..................... 12 Background Checks.................................................iv Horse Management Organizer (HMO) ...................... 12 Volunteer Development .........................................iv Other Regional Officers............................................. 13 Table of Contents ....................................................vi Appointees of the RS .............................................13 Introduction............................................................xi Regional Center Coordinator (RCC)........................... 13 Purpose...................................................................xi