Minutes of the Ordinary Meeting of Council
Held on the 17 September 2018
Council Chambers, Ivanhoe Service Centre 275 Upper Heidelberg Road, Ivanhoe
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 1 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
PRESENT ...... 3 APOLOGIES ...... 3 LEAVE OF ABSENCE ...... 3 CONFIRMATION OF MINUTES ...... 3 DISCLOSURE OF INTERESTS ...... 3 PRESENTATION ...... 3 1. URGENT BUSINESS ...... 3 2. PETITIONS ...... 3 Nil 3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...... 4 3.1 Alliance for Gambling Reform Partnership ...... 4 3.2 Draft Ford Park AFL Infrastructure Study ...... 5 4. PLANET – ENVIRONMENTAL SUSTAINABILITY ...... 6 Nil 5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ...... 6 5.1 15-17 Castle Street EAGLEMONT - Eight Dwellings - P506/2018 ...... 6 5.2 Ivanhoe Parking Plan - Final ...... 9 5.3 Car Parking Requirements in the Banyule Planning Scheme ...... 10 5.4 Additional paid parking systems - consultation feedback for Macleod, Rosanna and Montmorency ...... 11 5.5 Maltravers Road, Ivanhoe East - Consideration of the Installation of Speed Reduction Measures ...... 12 5.6 Victorian Government Announcement - Suburban Rail Loop ...... 14 5.7 Consultative Committee Bell Bardia and Tarakan Estates Renewal ...... 15 6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...... 15 6.1 MAV State Motions ...... 15 6.2 Advisory committee reports ...... 16 7. PERFORMANCE - USE OUR RESOURCES WISELY ...... 17 7.1 Certification of the Financial Statements and Performance Statement for the Year Ended 30 June 2018 ...... 17 7.2 Financial Sustainability Strategy 2018-2022...... 18 7.3 Award of Contract 0966-2018 for the Construction of the Ford Park Community Activity Area - Stage One ...... 19 7.4 WaterMarc Cafe Tenancy 1, 1 Flintoff Street, Greensborough - Proposed Lease ...... 20 7.5 Assembly of Councillors ...... 21 8. SEALING OF DOCUMENTS ...... 24 Nil 9. NOTICES OF MOTION ...... 24 9.1 Traffic Safety Measures in the Vicinity of Ivanhoe Primary School ...... 24 10. GENERAL BUSINESS ...... 25 10.1 Glen Reigo ...... 25 10.2 Banyule District Scouts ...... 25 10.3 Olivia Newton John Wellness Walk ...... 25 10.4 Banyule YouthFest 18 ...... 26 10.5 Office of Housing & Heating ...... 26
2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
10.06 Banyule Jobs and Internship ...... 26 PUBLIC QUESTION TIME ...... 27 CLOSURE OF MEETING TO THE PUBLIC ...... 32 CLOSURE OF MEETING ...... 32
The Meeting opened at 7.00pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people
The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present
Mayor Cr Mark Di Pasquale, Cr Peter Castaldo, Cr Alison Champion, Cr Rick Garotti, Cr Craig Langdon, Cr Tom Melican, Cr Wayne Phillips
Apologies
Nil
Leave of Absence
Nil Confirmation of Minutes That the following Minutes be confirmed:
Ordinary Meeting of Council held 27 August 2018
Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED
Disclosure of Interests Nil
Presentation
1. URGENT BUSINESS
2. PETITIONS Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 3 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT
3.1 ALLIANCE FOR GAMBLING REFORM PARTNERSHIP
Mr Ian Brett and Ms Katherine Copsey spoke to the item.
EXECUTIVE SUMMARY
Local government has very little capacity to influence the location and number of Electronic Gaming Machines (EGMs), or the regulations governing their use, as this falls under the jurisdiction of the State Government. Therefore advocacy, and a joint and concerted advocacy campaign, is the most important avenue and role for local government to minimise the harm from gambling in our communities.
In September 2017, Banyule became a Leadership Council Partner within the Alliance for Gambling Reform based on Resolution Number CO2017/199.
Advocacy for reform is the key aim of the Alliance for Gambling Reform. Continuing our funding as a Leadership Council Partner of the Alliance for Gambling Reform recognises and acknowledges Banyule Council’s commitment to reduce the harms to our community from gambling.
The purpose of this report is to seek Council approval to continue the partnership with the Alliance for Gambling Reform as a Leadership Council Partner. And provide an evaluation of the outcomes of the partnership with the Alliance for Gambling Reform to date.
Resolution (CO2018/210)
That Council:
1. Approves the continuance of Banyule as Leadership Council Partner with the Alliance for Gambling Reform to the value of $25,000, funds have already been allocated in the 2018-19 Operational Budget.
2. Receives a further report in September 2019 to evaluate the outcomes of continuing as Leadership Council Partner with the Alliance for Gambling Reform.
3. Works with the Alliance for Gambling Reform to advocate on the issue of on-line gambling which is effecting many in the community.
4. Writes to the Premier, Opposition Leader, Minister and Shadow Minister for Gaming, all local Members of Parliament calling for the prohibition of all advertising and promotion of gambling in advertisements and sponsorship.
5. That Council utilises its public land and buildings to promote its opposition to the promotion of gambling in Victoria including the use of billboards, posters and social media.
Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED
4 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
3.2 DRAFT FORD PARK AFL INFRASTRUCTURE STUDY
Mr Bernie Delaney, Mr Tony Gendall and Mr Mark Centofanti spoke to the item.
EXECUTIVE SUMMARY
In March 2018, Council appointed Inside Edge Sport and Leisure Planning to develop the Ford Park AFL Infrastructure Study.
The objective of this project was to prepare a study in line with the current Ford Park Masterplan adopted by Council in 2016 and to look at capacity building of the two current ovals including the opportunity to establish a regional level venue that caters for growing population.
Consultation has been undertaken with key internal and external stakeholders to gather information, identify the needs of key users and determine future improvements and development opportunities at Ford Park.
At the Council meeting in April 2018, Council resolved to release the Draft Ford Park AFL Infrastructure Study for the purpose of community consultation between 7 May 2018 and 7 June 2018. Council received three submissions regarding the draft study.
AFL Victoria have also identified the Ford Park Reserve as a key site for development. Officers have applied for $100,000 within Round 2 of AFL Funding Support for Key Community Facility Projects which was due on the 30 June 2018.
The draft Ford Park AFL Infrastructure Study was presented at the Council meeting on the 16 July 2018. Representatives from the IJFC addressed Council at the meeting and Council deferred its decision in relation to the final study.
On the 1 August 2018 Council received written confirmation from AFL Victoria confirming its support and a funding pledge of $100,000 for the project.
Officers have since held an additional workshop with key stakeholders and have also met with representatives from clubs, taken into account the feedback received during the public consultation period and have adjusted the final Draft Ford Park AFL Infrastructure Study where appropriate.
The draft study is ready for final consideration by Council and given the timeframe for the AFL grant application this report also seeks retrospective approval for the funding application.
Resolution (CO2018/211)
That Council:
1. Adopt the Ford Park AFL Infrastructure Study July 2018 (Attachment Two).
2. Note an application has been made for $100,000 within Round 2 of AFL Funding Support for Key Community Facility Projects, provide retrospective approval for this grant application and acknowledge the funding pledge from AFL Victoria.
3. Acknowledge the Ford Park Masterplan 2016 will need to be altered to reflect: a. The redevelopment of Ford Park in line with the AFL Infrastructure Study will elevate the park status to a regional level venue.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 5 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
b. An asset protection fence will need to be installed around the southern oval in order for the proposed AFL/Cricket Australia synthetic oval to be protected.
4. Seek a significant contribution from the State Government for the development of Ford Park and write to the Premier and Opposition Leader, Minister and Shadow Minister for Sport and all local Members of Parliament seeking their support for the funding.
5. Thank representatives from the project partner organisations for their valued contribution to the Ford Park Infrastructure Study.
6. Request officers work with the current tenant clubs to identify minor works required within the general change room areas at Ford Park and receive a further report to consider the works identified.
Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED
4. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil
5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT
5.1 15-17 CASTLE STREET EAGLEMONT - EIGHT DWELLINGS - P506/2018
Mr Luke Chamberlain, Mr Derek Cafferty, Mr Philip Digby, Mr Jake Davies and Mr Primo Umberto Ciavarra spoke to the item.
EXECUTIVE SUMMARY
Planning application (P506/2018) is for the construction of eight dwellings on the land known as 15-17 Castle Street, Eaglemont. This is the second application made by the permit applicants on the back of having its previous application refused by Council and the Victorian Civil and Administrative Tribunal (VCAT).
Having regard to applicable policies and as reflected in the following assessments:
Assessment against Council Neighbourhood Character Policy at clause 22.02 (Attachment 1); Assessment against clause 55 (Rescode) of the Banyule Planning Scheme; (Attachment 2); and Assessment against the Victorian Civil and Administrative Tribunal Order (attachment 3);
It is considered that the proposed development has achieved an appropriate level of compliance with the relevant State and Local Planning Policies and adequately responds to objectives of Council’s Residential Neighbourhood Character Policy and Clause 55 of the Banyule Planning Scheme
In the context of there being no fresh issues that have arisen since the time of the previous application nor has there been any significant change in the policy that would give rise to the entertaining of any other design constraints beyond those identified already by the Tribunal the proposal should be supported.
6 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
Resolution (CO2018/212)
That had Council been able, having complied with Section 52, 58,60 ,61, 62 of the Planning and Environment Act 1987, it would have issued a Notice of Refusal to Grant a Planning Permit in respect of Planning Permit Application No,P506/2018; for the construction of more than one dwelling (8 dwellings) at 15-17 Castle Street EAGLEMONT subject to the following grounds:
Strategic context
1. The scale and density of the proposed development is an over development and contrary to the Residential Area Framework of Clause 21.06-2 of the Banyule Planning Scheme.
Siting, design and neighbouring residential amenity
2. The siting and design of the proposed development will have an overbearing physical impact upon the character of the area and will have an adverse impact upon local residential amenity and is contrary to Clauses 15.01-1 – Urban Design and 21.04-1 – Housing of the Banyule Planning Scheme.
Mass, bulk, scale and neighbourhood character
3. The mass, bulk and scale of the development is contrary to both the existing and preferred neighbourhood character, that would erode the spacious and well landscaped character. This is exacerbated through the proposed building typology coupled with its design detail and continuous built form having an adverse visual impact on the streetscape and is contrary to Clauses 15.01-1 – Urban Design, 21.04-1 – Housing, 22.02 - Residential Neighbourhood Character Policy and Standards B1 – Neighbourhood Character, B2- Residential Policy Objectives and B31 – Design detail of Clause 55 (ResCode) of the Banyule Planning Scheme.
Open space/landscaping
4. Inadequate space has been provided throughout the development to provide canopy tree planting and landscaping to adequately soften views of the development from the street and neighbouring land and enhance the landscape character of the area contrary to Clauses 21.04-1 – Housing, 21.06 – Built Environment, 22.02 – Residential Neighbourhood Character Policy, 42.02 –Vegetation Protection Overlay – Schedule 3 and Standard B13 – Landscaping of Clause 55 (ResCode) of the Banyule Planning Scheme.
Vehicular access and landscaping
5. The proposed vehicular access to Castle Street would result in unacceptable impact on landscaping opportunity and would have a detrimental impact upon the existing and preferred character of the streetscape and is contrary to Clauses 15.01-1 – Urban Design, 21.04-1 – Housing, 22.02 - Residential Neighbourhood Character Policy and Standards B1 – Neighbourhood Character Standard B13 – Landscaping and B31 – Design detail of Clause 55 (ResCode) of the Banyule Planning Scheme.
General ResCode non compliance
6. The proposal fails to demonstrate compliance with the following ResCode standards:
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 7 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
Integration with Street The development does not demonstrate suitable integration with the streetscape contrary to standard B5 – Integration with Street Objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
Street Setback The proposal does not ensure suitable setback of buildings from the street which respects the existing and preferred neighbourhood character and makes efficient use of the site contrary to Standard B6 – Street Setback Objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
Safety The layout does not provide for the safety and security of residents and property contrary to Standard B12 – Safety Objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
Access The car parking access in the form of basement does not ensure the design of vehicle crossovers respects the neighbourhood Character contrary to Standard B14 – Access Objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
Moved: Cr Peter Castaldo Seconded: Cr Alison Champion CARRIED
8 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
5.2 IVANHOE PARKING PLAN - FINAL
Ms Sylvia Woolston, Mr David Dzanovski, Mr Roger Fyfe and Mr Kevin Biaggini spoke to the item.
EXECUTIVE SUMMARY
The Ivanhoe Parking Plan (IPP) aims to manage the current and future parking demands of the Ivanhoe Activity Centre and surrounds. The IPP has been finalised based on Council’s consideration of the community and traders feedback obtained during consultation on the draft Ivanhoe Parking Plan.
At its meeting of 27 August 2018, Council considered the adoption of the final Ivanhoe Parking Plan. At this meeting Council resolved that the matter be deferred until the next meeting of Council to enable the Ivanhoe Traders and wider community time to fully read the final Ivanhoe Parking Plan, which now includes all changes agreed at the Council Meeting on 30 April 2018, when Council considered the draft plan and the consultation feedback.
At its meeting of 30 April 2018, Council resolved to prepare the final Ivanhoe Parking Plan including revising the recommendations with consideration to the community feedback as follows:
1. Changing the recommendations in relation to timed parking restrictions in both on and off street parking to remove reference to reducing parking times, and require further monitoring of the parking supply and demands along with further consultation with community and traders.
2. Changing the recommendations in relation to car parking rates in new developments to advise: i. 0.8 spaces to each 1 and 2 bedroom dwelling; ii. 1 space to each 5 dwellings for visitors.
3. Changing the recommendations to require developers to demonstrate that advised reduced car parking rates (as per Item 2) work well in the development.
4. Maintaining the existing car parking rates in the Banyule Planning Scheme.
5. Introducing a new recommendation to provide electric charging points in Council controlled car parks.
6. Introducing a new recommendation to consider the development of Construction Management Plans to minimise the parking impact during construction of new developments.
It was also considered appropriate to investigate further the opportunity for a community bus service in Ivanhoe and also more widely in Banyule. This is currently being investigated and will be the subject of a future Council report.
Resolution (CO2018/213)
That Council adopt the Ivanhoe Parking Plan to guide parking management in the Ivanhoe Activity Centre.
Moved: Cr Peter Castaldo Seconded: Cr Rick Garotti CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 9 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
5.3 CAR PARKING REQUIREMENTS IN THE BANYULE PLANNING SCHEME
Mr Roger Fyfe spoke to the item.
EXECUTIVE SUMMARY
This matter was originally to be considered at the Council Meeting on 25 June but was deferred to enable Councillors to be briefed further on the issues. The report is now being brought back to Council with updates regarding recent car parking changes in the Planning Scheme.
Car parking is a key issue for the community. Council approaches car parking issues with a range of policies and strategies to manage car parking on public streets as well as the provision of car parking in new developments. Striking a balance between the community demands for additional car parking, managing car parking as a valuable but limited resource, maintaining economic prosperity within the municipality and encouraging alternative forms of transport to the car requires careful consideration.
Car parking rates for planning proposals are outlined at Clause 52.06 of the Banyule Planning Scheme. These rates were last reviewed in 2012 for all Planning Schemes across the State. Banyule Council has introduced a car parking overlay for Heidelberg and the Bell Street Mall which alters these rates in line with the principles of Councils Integrated Transport Plan which includes management of parking demand as well as encouraging alternative forms of transport.
A recent change has also been undertaken to the car parking provisions in all Victorian Planning Schemes with regard to car parking requirements for changes of use within existing buildings in commercial areas and reduced car parking rates within 400 metres of the Principal Public Transport Network.
Resolution (CO2018/214)
That Council writes to the Minister for Planning advocating for changes to the standard car parking requirements at Clause 52.06 of the Planning Scheme as follows:
a. One car parking space per one or two bedroom dwelling; b. Three car parking spaces for three or more bedroom dwellings; c. One visitor car parking space for every four dwellings
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon CARRIED
ADJOURNMENT OF MEETING
That the meeting be adjourned for a short break..
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon CARRIED
That Mayor adjourned the Meeting for a short break at 9.02pm.
The Meeting resumed at 9.08pm.
10 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
5.4 ADDITIONAL PAID PARKING SYSTEMS - CONSULTATION FEEDBACK FOR MACLEOD, ROSANNA AND MONTMORENCY
Mr Langford, Mr Kevin Biaggini and Ms Heidi Grundwell spoke to the item.
EXECUTIVE SUMMARY
Council acknowledges car parking as a valued and finite commodity, and calls for the use of different tools to manage its demand and supply, including paid parking systems.
Following a resolution from Council to consult with affected residents and traders regarding the proposal to install paid parking systems in Rosanna, Macleod and Montmorency, a report detailing the findings including a modified proposal has been prepared.
Community feedback indicates that there are some people in the community who are reluctant to accept the proposal to install paid parking systems as originally proposed. They believe that paid parking will create an adverse effect on local business sales and is an unneeded financial impact on visitors to the area.
Considering the feedback, the proposal has been modified to include some additional short- term parking spaces in Macleod and Rosanna. It is also proposed that the installation in Ellesmere Parade and De Winton Park, Rosanna, commence after the completion of the LXRA works.
It is proposed that Council proceed with the installation of paid parking in Montmorency, given the distance from the shops and low level of residential feedback received.
Resolution (CO2018/215)
That Council:
1. Does not proceed with any additional paid parking in Macleod at this stage.
2. Installs ten 2-hour and twelve 4-hour short-term parking spaces in Ellesmere Parade, Rosanna, between Invermay Grove and Lower Plenty Road, instead of paid parking.
3. Proceeds with paid parking in Rosanna, 12 months after LXRA have completed all outstanding works, in Beetham Parade, on the east side, between Hillside Road and Prospect Road.
4. Receive a report in 12 months to consider the installation of paid parking in Rosanna in the following locations: a) Ellesmere Parade, twenty spaces on the east side (eleven existing and nine proposed spaces), between Invermay Grove and Lower Plenty Road. b) De Winton Park with the operating times of 8am to 4pm, Monday to Friday.
5. Does not proceed with the installation of paid parking systems in Binns Street, Montmorency, at this stage.
6. Reviews the parking restrictions and the provision of disabled parking in the service lane off Lower Plenty Road, Rosanna.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 11 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
7. Improves wayfinding signage for the existing parking behind the shops on the North side of Lower Plenty Road, Rosanna.
Moved: Cr Tom Melican Seconded: Cr Alison Champion CARRIED
5.5 MALTRAVERS ROAD, IVANHOE EAST - CONSIDERATION OF THE INSTALLATION OF SPEED REDUCTION MEASURES
Mr Stan Eliadis, Mr Rowan Harrison and Mr David Mulholland spoke to the item.
EXECUTIVE SUMMARY
Council at its meetings on 21 May 2018 and 27 August 2018 considered petition reports regarding speed concerns, and other safety issues in Maltravers Road, Carmichael Street and Rotherwood Road, Ivanhoe East.
Following an investigation, it is considered appropriate to design and install raised pavements along Maltravers Road, a threshold treatment on Carmichael Street and kerb modifications and a refuge island on Rotherwood Road to address speed and pedestrian safety concerns.
Significant funding is required through capital works program for the implementation.
It is also considered appropriate to apply to VicRoads for approval to install additional 50 km/h speed warning signs along Maltravers Road. In the meantime, Victoria Police has been notified of the speed and hoon concerns.
Resolution (CO2018/216)
That Council:
1. Note that the speed of vehicles on Maltravers Road, Ivanhoe East is higher than desired and it would benefit from the installation of speed reduction measures.
2. Note that Victoria Police has been notified of speed concerns in Maltravers Road, Ivanhoe East, and hoon concerns at Rotherwood Road intersection for enforcement.
3. Consider allocating $240,000 for design and construction of six raised pavements on Maltravers Road, Ivanhoe East in a future capital works program.
4. Install six raised pavements along Maltravers Road, Ivanhoe East, as per the proposal once appropriate funding has been allocated.
5. Consider allocating $45,000 for design and construction of threshold treatment at the intersection of Carmichael Street and Maltravers Road, Ivanhoe East in a future capital works program.
6. Install threshold treatment on Carmichael Street, Ivanhoe East, as per the proposal once appropriate funding has been allocated.
12 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
7. Consider allocating $70,000 for design and construction of refuge island and kerb modifications at the intersection of Maltravers Road and Rotherwood Road, Ivanhoe East in a future capital works program.
8. Install refuge island and kerb modifications on Rotherwood Road, Ivanhoe East, as per the proposal once funding has been allocated.
9. Apply to VicRoads for the approval of 50 km/h signs in Maltravers Road, Ivanhoe East, and following the approval install the signs.
10. Undertake further consultation with residents as part of the detailed design process.
11. Advise the primary petitioners of this resolution.
Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 13 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
5.6 VICTORIAN GOVERNMENT ANNOUNCEMENT - SUBURBAN RAIL LOOP EXECUTIVE SUMMARY
On 28 August 2018 the Victorian Government announced plans to construct a new 90km rail line circling Melbourne’s middle-ring suburbs and connecting the Monash, La Trobe, Sunshine and Werribee National Employment and Innovation Clusters (NEICs).
The Suburban Rail Loop will join a package of 29 major transport infrastructure projects currently underway within the state and will connect Melbourne’s major rail lines, from the Frankston line in the south to the Werribee line in the west through Melbourne Airport, with up to 12 new underground stations.
It is proposed that the north east section will intersect the Hurstbridge line at Heidelberg and result in the creation of a new underground station serving the La Trobe NEIC in Bundoora.
This is an important project to support access to the La Trobe NEIC and improve public transport infrastructure and services for Banyule residents.
Resolution (CO2018/217)
That Council:
1. Write to the Premier, Opposition Leader, Ministers and Shadow Ministers of Planning and Transport and all local Members of Parliament supporting in principle the suburban rail loop and its connection to Latrobe National Employment and Innovation Cluster.
2. Further writes to the Premier, Opposition Leader, Ministers and Shadow Ministers of Planning and Transport and all local Members of Parliament to advocate for:
a. The consideration of the suburban rail loop by Infrastructure Victoria to ensure bipartisan support and to maximise its benefit.
b. The inclusion of further stations to the suburban rail loop in Banyule to ensure good access to La Trobe University, Northland Shopping Centre, the Austin/Mercy Hospital and the Austin Repatriation Hospital.
c. A commitment to the construction of Melbourne Metro 2 from Clifton Hill as a priority to improve service connectivity on the Hurstbridge Line.
d. A commitment to run public transport services at peak hour frequencies to at least 7pm and ensure service connectivity.
e. A commitment to extend the Mernda Railway Line from Mernda to Whittlesea.
Moved: Cr Craig Langdon Seconded: Cr Tom Melican CARRIED
14 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
5.7 CONSULTATIVE COMMITTEE BELL BARDIA AND TARAKAN ESTATES RENEWAL
Mr David Mulholland spoke to the item.
EXECUTIVE SUMMARY
The Department of Health and Human Services (DHHS) is progressing regeneration of public housing in Heidelberg West as part of the Government’s Public Housing Renewal Program to redevelop properties across Melbourne. The project includes landholdings at the Bell Bardia Street and Tarakan Street walk-up flat sites.
Planning scheme amendments to facilitate the re-development of the estates were approved by the Minister for Planning in March 2018.
DHHS has established the Heidelberg West Consultative Committee to be chaired by Anthony Carbines MP, State Member for Ivanhoe, to assist with further work on the project and is seeking nominations for community members and two representatives from Council to join the Committee.
Resolution (CO2018/218)
That Council nominate the Olympia Ward Councillor and a senior officer or delegate to represent Council on the Heidelberg West Consultative Committee for the Bell Bardia and Tarakan Housing Estates redevelopment.
Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED
6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE
6.1 MAV STATE MOTIONS EXECUTIVE SUMMARY
The Municipal Association of Victoria (MAV) is holding its State Council Meeting on 19 October 2018. Councils are encouraged to submit motions to the State Council Meeting for voting on by other member councils. Any motions submitted must be approved by Council and submitted by 21 September 2018.
The MAV holds two State Council Meetings per year. The meetings are an opportunity for Councils to include on the agenda issues of common interest and importance to all Victorian Councils. The MAV then advocates on behalf of Local Government in relation to these matters.
This report proposes that Banyule submit the following motion to the MAV for inclusion on the agenda of the October State Council Meeting relating to:
That the Municipal Association of Victoria advocates to the State Government for a consistent approach to the control and management of weeds throughout the State of Victoria.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 15 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
Resolution (CO2018/219)
That Council adopts the following motion for submission to the MAV State Council Meeting on 19 October 2018:
That the Municipal Association of Victoria advocates to the State Government for a consistent approach with Local Government to control and manage the eradication of weeds throughout the State of Victoria.
Moved: Cr Wayne Phillips Seconded: Cr Tom Melican CARRIED
6.2 ADVISORY COMMITTEE REPORTS EXECUTIVE SUMMARY
Advisory Committees are made up of Councillors and community members.
Each Committee has Terms of References and meet to discuss issues and advise Council.
Advisory Committees provide important linkages between Council, Community and State agencies and interest groups.
Following an Advisory Committee meeting, a report will be submitted to Council to note the minutes. Recommendations to Council from Advisory committees will generally be made to the next Council Meeting.
Resolution (CO2018/220)
That Council note the following minutes:
1. Disability and Inclusion Advisory Committee Meeting on 15 August 2018. 2. LGBTI Advisory Committee Meeting on 2 August 2018. 3. Multicultural Advisory Committee Meeting on 8 August 2018. 4. Banyule Environmental Advisory Committee Meeting on 8 August 2018. 5. Banyule Arts and Culture Advisory Committee on 7 August 2018. 6. Age Friendly City Advisory Committee Meeting on 27 August 2018.
Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED
16 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
7. PERFORMANCE - USE OUR RESOURCES WISELY
7.1 CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2018 EXECUTIVE SUMMARY
Council is required to complete and forward to the Minister for Local Government its Annual Report by 30 September 2018. The Council must not submit the financial statements or the performance statement to its auditor or the Minister unless it has passed a resolution giving its approval in principle to the financial statements and performance statement. Council is required to produce audited Annual Financial Statements and a Performance Statement pursuant to the requirements and process outlined in the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014. The Financial Statements and Performance Statement form part of Council’s Annual Report 2017/18. The Financial Statements and Performance Statement are subject to external audit by the Victorian Auditor-General or their agent as contracted. The detailed audit of the Financial Statements and Performance Statement for the year ended 30 June 2018 was undertaken by an agent of the Victorian Auditor-General during August 2018. The Audit Committee held its meeting on 13 September 2018, to review the Financial Statements and Performance Statement for the year ended 30 June 2018. Following Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Financial Statements and Performance Statement pursuant to Section 132 of the Act, prior to formal presentation to the Auditor General.
In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining the:
availability of the Annual Report and Audit Reports for inspection, and meeting of Council on Monday, 29 October 2018 to consider the Annual Report.
It is recommended that the Annual Financial Statements and Performance Statement, be approved in principle and the Annual Report be forwarded to the Minister.
Resolution (CO2018/221)
That Council:
1. That Council notes the Audit and Risk Advisory Committee recommendation to approve the accounts dated 13 September 2018.
2. Approve in principle the Financial Statements and the Performance Statement for the year ended 30 June 2018.
3. Authorise its Councillor representatives on the Audit Committee, being Cr Mark Di Pasquale and Cr Rick Garotti and in either of their absence, Cr Tom Melican as substitute, to sign the Financial Statements and Performance Statement for the year ended 30 June 2018 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made.
4. Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial Statements and Performance Statement, a report be prepared as soon as is practicable to consider and adopt the Annual Report 2017/18, inclusive of the Report of Operations, Financial Statements and Performance Statement.
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5. Forward a copy of the Annual Report 2017/18 to the Minister on or before 30 September 2018.
6. Give Public Notice: a) of the availability of the report of the auditor under Section 9 of the Audit Act 1994; and
b) of the Annual Report to be considered at the Council Meeting on 29 October 2018.
Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED
7.2 FINANCIAL SUSTAINABILITY STRATEGY 2018-2022 EXECUTIVE SUMMARY
The Financial Sustainability Strategy is integral to Banyule’s strategic plan. It sets out how Banyule plans to finance its overall operations to meet its objectives now and in the future. The Financial Sustainability Strategy summarises opportunities, and the actions to be taken over a four year period to achieve the objectives set out in the Council Plan 2017-2021.
The Strategy focuses on income generating capability of Council and identifies several opportunities to pursue alternate revenue sources. The Strategy examines Banyule’s cost containment objectives, reinforces current programs that identify operational improvements and proposes a number of opportunities to improve Organisational efficiency.
The Strategy discusses the funding opportunities from a number of sources to ensure Banyule can continue to sustainably renew and redevelop its community infrastructure for future generations.
Resolution (CO2018/222)
That Council:
1. Endorse the Banyule Financial Sustainability Strategy 2018-2022 with the following amendments:
a. The ‘Introduction’ section to include that Banyule has established a target to set aside a minimum of $85m in cash reserves to meet planned and unplanned service and capital needs over the next four years b. Include a table on Banyule’s Capital Cash Funding over the next four years in the Appendices of the Strategy.
2. Aim to maintain its financial sustainability utilising the VAGO six financial sustainability risk indicators. 3. Explore funding opportunities from a number of sources to ensure Banyule can continue to sustainably renew and redevelop its community infrastructure for future generations. 4. Revise the Financial Sustainability Strategy on an annual basis.
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon CARRIED
18 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
7.3 AWARD OF CONTRACT 0966-2018 FOR THE CONSTRUCTION OF THE FORD PARK COMMUNITY ACTIVITY AREA - STAGE ONE EXECUTIVE SUMMARY
This report is to consider the awarding of Contract No 0966-2018 for “Ford Park Community Activity Area – Stage One Construction”.
Ford Park is a 9.5ha park located in Bellfield, which supports local communities to have an active lifestyle. In order to cater for future demand of open space in the area (due population growth), Council developed the Ford Park Masterplan which was adopted in September 2016.
As part of the 2018/19 Capital Works Program, Council has allocated funding to construct next stage of the Masterplan which consists of new picnic shelters, barbecues, play space, scooter track, landscaped lawn and garden areas.
Tenders were advertised in The Age and on Council’s website. During this period twenty nine (29) companies downloaded the tender documents and six (6) submissions were received by the closing time.
As a result of the tender evaluation, the Tender Evaluation Panel recommends that Council award Contract No. 0966-2018, “Ford Park Community Activity Area – Stage One” for the lump sum price of $896,587.00 (excl. GST), to JMAC Constructions Pty Ltd.
Council has allocated funding for this project as part of its 2018/19 Capital Works Programme.
Resolution (CO2018/223)
That:
1. Contract No. 0966-2018 for The Ford Park Community Activity Area – Stage One Construction be awarded to JMAC Constructions Pty Ltd, for $896,587.00 (ex. G.S.T).
2. Council officers be authorised to sign a contract agreement with JMAC Constructions Pty Ltd.
3. The Common Seal of the Banyule City Council be affixed to the contract agreement.
Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED
Cr Wayne Phillips left the Chamber at 10.33pm.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 19 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
7.4 WATERMARC CAFE TENANCY 1, 1 FLINTOFF STREET, GREENSBOROUGH - PROPOSED LEASE EXECUTIVE SUMMARY
Council is seeking to enter into a new lease for the management and operation of the WaterMarc Café known as Tenancy 1, 1 Flintoff Street, Greensborough. The current lease with Artistic Culinaire Pty Ltd expired on 7 June 2017.
Council has undertaken an expression of interest process and received two submissions. Following an evaluation process, M & BT Investments Pty Ltd trading as The Healthlink Crew was considered the preferred proponent.
Public notice of Council’s intention to enter a lease with M & BT Investments Pty Ltd trading as The Healthlink Crew was given in local newspapers in accordance with sections 190(3) and 223 of the Local Government Act 1989 (‘the Act’). No submissions were received.
Council is now in a position to consider whether or not to enter into a lease with the preferred proponent.
Cr Alison Champion left the Chamber at 10.35pm and did not return.
Resolution (CO2018/224)
That
1. Having complied with sections 190 and 223 of the Local Government Act 1989:
a. by giving public notice in the Heidelberg Leader and the Diamond Valley Leader on 31 July and 1 August 2018 respectively; and b. by recording that no submissions were received;
Council grants a lease to M & BT Investments Pty Ltd (ACN 124 141 171) trading as The Healthlink Crew for an initial term of five (5) years plus two (2) further terms of three (3) years commencing 9 November 2018 with an annual rental of $90,000 plus GST ($7,500 plus GST per month) and annual fixed increases of three (3) per cent.
2. Council sign and seal the Lease and ancillary Service Level Agreement.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED
20 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
7.5 ASSEMBLY OF COUNCILLORS EXECUTIVE SUMMARY
Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.
RECORD OF ASSEMBLIES
1 Date of Assembly: 20 August 2018 Type of Meeting: Councillor Briefing Matters Considered: Gambling Policy White Ribbon Accreditation Heidelberg West RSL Banyule Carparking Requirements Councillor Discussion
Councillors Present: Peter Castaldo Alison Champion Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips
Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Sandy Grosz – Governance Coordinator Theonie Tacticos – Community and Social Planning Coordinator Megan Farquhar – Health Promotion & Project Support Officer Sarah Mulholland – Community Safety Officer Robbie Colosimo – Manager Youth & Family Services Others Present: Nil Conflict of Interest: Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 21 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
2 Date of 27 August 2018 Assembly: Type of Meeting: Age-friendly Advisory Meeting Matters Update on Advisory Committee Considered: Membership and Older Adults Team staff Strategic Planning – Older Adults Strategic Plan 2017-2021 – Overview of the Year One outcomes Banyule Best Biz Awards – Age Friendly Business Category World Health Organisation, Age-friendly Cities Update – Australian Age-friendly Forum October 2018 Community Transportation – What’s happening in Banyule Banyule Walking Strategy Draft Age-friendly Champion Initiatives and Other Activities Older Adults Art Exhibition October Seniors Festival October 2018 Seniors Club promotional opportunity Directory of Activities Age in Focus Newsletter Embolden Conference 9 & 10 October
Councillors Peter Castaldo Alison Champion Present: Craig Langdon Tom Melican
Staff Present: Catherine Simcox – Senior Community Services Development Officer Lisa Raywood – Manager Health, Aged & Community Planning Kathleen Petras – Transport Planning Team Leader Robyn Meikle – Research Officer, Older Adults Team Alison Wood – Safe & Sustainable Transport Officer Michelle Herbert – Senior Transport Engineer
Others Present: Age-friendly Advisory committee Members: Jenny Dale, Trudy Micallef, Gerard Vander, July Esworth, Ken Young, Bev Moss, Mary Ann Williams, Dennis Richards, Yvonne Wells, Meg Henderson, Bob Barron and Debbie Lamb Conflict of Interest:
22 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
3 Date of Assembly: 27 August 2018 Type of Meeting: Councillor Briefing Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 27 August 2018 (excluding confidential items) as listed below: 2.1 Parking Meters in Macleod 2.2 Yandell Reserve Greensborough - Improvements to Pathways 2.3 Maltravers Road and Carmichael Street, Ivanhoe East - Speed and Traffic Safety Concerns 3.1 Adoption of the Victorian Child Friendly Cities and Communities Charter 4.1 Draft Towards Zero Waste Management Plan 5.1 Ivanhoe Parking Plan – Final 5.2 Bendoran Crescent, Bundoora - Proposed Drop-off and Pick-up Zone 5.3 Ivanhoe Special Rate and Charge – Notice of Decision 5.4 East Ivanhoe Village Special Charge – Notice of Decision 5.5 Lower Plenty Special Charge – Notice of Decision 5.6 37 Hailes Street, Greensborough – Proposed Four Storey Residential Building and Apartment Development (P213/2017) 7.1 16 Rangeview Road, Lower Plenty – Encroachment 7.2 98 Oriel Road, Bellfield - Lease of Property 7.3 Banyule Service Promise 7.4 Council Meeting Dates for 2019 7.5 Audit & Risk Advisory Committee - Minutes 8 June 2018 7.6 Assembly of Councillors Urgent Business General Business
Councillors Present: Peter Castaldo Alison Champion Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Staff Present: Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communications Vivien Ferlaino – Governance Coordinator Jan Richardson – Cemetery Administrator Andrew Croft – Waste Management Coordinator Russell Darling – Manager Operations James Stirton – Manager Property Joseph Tabacco – Manager Environment & Plan
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 23 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
Others Present: Conflict of Interest:
Resolution (CO2018/225)
That the Assembly of Councillors report be received.
Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED
8. SEALING OF DOCUMENTS Nil
9. NOTICES OF MOTION
9.1 TRAFFIC SAFETY MEASURES IN THE VICINITY OF IVANHOE PRIMARY SCHOOL Cr Craig Langdon submitted a Notice of Motion.
Resolution (CO2018/226)
That Council:
1. “Receive a report investigating the possibility of installing a raised pavement pedestrian crossing on Waterdale Road to service the Ivanhoe Primary School; and
2. Write to the Minister for Roads,. Minister for Education and Member for Ivanhoe seeking the installation of electronic 40km/h signs on Waterdale Road on either side of Ivanhoe Primary School.”
Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED
Cr Wayne Phillips returned to the Chamber at 10.39pm.
24 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
10. GENERAL BUSINESS
10.1 GLEN REIGO Cr Craig Langdon acknowledged the passing of Glen Reigo, a committed member of the Banyule community and an inaugural member of the Banyule Age Friendly City Advisory Committee (2014 – 2016) also the Disability Advisory Committee in 2017.
Glen was active contributor to the Age Friendly Champion Program with a feature article on Glen in the Age in Focus Newsletter, Autumn 2018 and only a few weeks ago he presented at the Disability Advisory Committee.
Cr Langdon stated that we will miss his wit, jokes and motivational messages. His quiet and persistent advocacy approach was one of his many strengths.
10.2 BANYULE DISTRICT SCOUTS Cr Champion advised she had the privilege of attending the Banyule District Scouts Award and Reporting Presentations on Wednesday 12 September 2018.
The event was held to recognise the work of the five levels of scouting from Cubs (at 5 years) to Rovers (at 18 years).
Two representatives from each of the levels reported on the Awards night about significant activities and achievements during the past 12 months.
Cr Champion was impressed with the presentations which highlighted the value of the Scout movement and its benefits to members.
Cr Champion encouraged the public to contribute to Scout fundraising when presented with the opportunity.
10.3 OLIVIA NEWTON JOHN WELLNESS WALK Cr Craig Landon noted that himself, Crs Castaldo, Champion, Garotti, and Melican attended the Olivia Newton-John Wellness Walk on Sunday 16 September 2018.
Cr Langdon acknowledged the number of participants in the walk increased by 40% from last year and was very pleasing to see that Banyule Council is the only local government involved in this walk.
Cr Langdon wished to congratulate to Olivia Newton-John for again being there and for trying to encourage all those who participated.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 25 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
10.4 BANYULE YOUTHFEST 18 Cr Tom Melican acknowledged the outstanding success of the YouthFest8 and congratulates staff on an excellent job.
He noted that the numbers attending the YouthFest18 had increased significantly and the new layout of the site was a massive improvement.
Cr Melican stated it was great to see so many young people and their parents enjoying each others company and engaging with the many community groups and organisations that were represented.
The Youthfest18, was a huge success.
10.5 OFFICE OF HOUSING & HEATING Cr Langdon spoke of the Urgent Business Motion moved at the last Council meeting regarding the lack of heating in many Office of Housing homes within the City and the subsequent leaflet “Left in the Cold” he personally distributed to the 3000 homes.
Cr Langdon commented on the feedback he had received from residents regarding the struggles they are encountering.
10.06 BANYULE JOBS AND INTERNSHIP Cr Garotti noted that on the 3 September Council launched the Banyule Jobs and Internship Program at Watermarc with over 80 young people, many with parents, in attendance and looking for job opportunities.
Cr Garotti stated that it was apparent there were hidden problems for young people, particularly those with disabilities and many from disadvantaged backgrounds who want work but are struggling to get a job.
He commented that there has been an overwhelming response and demand for the program, and as a Council we want to do everything we can over the next few years to support the program.
ADJOURNMENT OF MEETING Resolution (CO2018/227)
That the Meeting be adjourned for Public Question Time.
Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon CARRIED
The Meeting adjourned for the Public Question Time at 10.49pm.
26 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
PUBLIC QUESTION TIME
1 Name & Suburb
Kevin Biaggini – Ivanhoe
Question:
Now that the North East Link plans are out in public;
“Has Council in its advocacy for residents on the NE Link design considered the effects on access to the Watsonia station carpark?
Response:
Scott Walker – Director City Development
Council is working with the North East Link Authority to understand its proposals and how these may impact on car parking in Watsonia and the station precinct. Council is advocating for an increase in the number of commuter car parks at the station which would be supported as it is easily accessible from Greensborough Highway.
This, and other improvements at Watsonia should be developed consistent with Picture Watsonia which provides a vision for future of the activity centre. Council is advocating to the North East Link Authority and other Government agencies to develop alternative solutions for the Watsonia area including improved access to the station car park.
2 Name & Suburb
Roger Fyfe – Ivanhoe
Question:
The planting requirement – one large and three small trees at 114 Waterdale Road Ivanhoe was a condition of varying the Planning Permit for 112 Waterdale Road
“Has planting been completed (it is now over 4 months)? If not, why not? If not, what capacity has council to enforce this requirement?
Response:
Scott Walker – Director City Development
The proposed tree planting for 114 Waterdale Road was originally due by the end of July 2018. The applicant was allowed an extension of two months to source appropriately sized trees and appoint a landscaper. It is understood the trees have been sourced and it is expected that the planting will be complete be the end of September.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 27 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
3 Name & Suburb
Sue Owen – Heidelberg Heights
Question:
Families and young professionals have brought new life and wealth to Banyule’s Olympia Ward, Heidelberg Heights, however the development proposed by UDF3081 and government planning will subject the area to unacceptable risks.
“How will Council, and who will be responsible to ensure the well-being of residents through timely development of essential utilities and services, transport infrastructure, law enforcement and security, education (K-12, tertiary) and lifelong learning.”
Response:
Scott Walker – Director City Development
The Joint Community Infrastructure Plan for the Latrobe National Employment Cluster prepared with Darebin Council, Latrobe University, Department of Health and Human Services and the Victorian Planning Authority is a long term plan that considers services and facilities required to transition over time to meet new or future needs of the projected growing population in Cluster area. Responsibility for delivery of services and facilities rest with both State and local government with the State Government responsible for transport, law enforcement, education and health services and the Council parks and libraries.
4 Name & Suburb
Benjamin O’Neill – Heidelberg Heights
Question:
I live in Sackville Street Heidelberg Heights that backs onto a property on Waterdale Road where the ‘Urban Design Framework 3081’ proposes building height limits be changed to 6 stories that would block out all of the afternoon sun into my backyard. My question is:
“Why didn’t the council’s letter regarding the ‘Urban Design Framework 3081’ to the community include any notice that six storey buildings are being proposed to be built on main roads such as Waterdale Road, instead this detail was buried in online documentation, making it hard for low English speakers and the elderly to consume?”
Response:
Scott Walker – Director City Development
The Fact Sheet provided with the statutory notice posted to all owners and occupiers in Postcode 3081 discusses the proposed heights under the heading “Amendment C120 Implementing the UDF”.
28 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
5 Name & Suburb
Cameron Walker – Heidelberg Heights
Question:
“On what basis does Council justify its proposed 3081 Urban Design Framework considering the following key issues?”
There is a critical deficit in local infrastructure ie lack of, and overcrowding of local schools. No Police Station in Heidelberg West. Insufficient road infrastructure.
Response:
Scott Walker – Director City Development
A number of plans provide guidance for the long term planning for future job and housing growth in the Latrobe National Employment and Innovation Cluster.
The Joint Community Infrastructure Plan for the Latrobe National Employment Cluster prepared with Darebin Council, Latrobe University, Department of Health and Human Services and the Victorian Planning Authority is a long term plan that considers services and facilities required to transition over time to meet new or future needs of the projected growing population in the Cluster area.
Council has prepared an Integrated Transport Plan to guide transport and land use decisions in Banyule over the next 20 years.
Plan Melbourne 2050 identifies the Latrobe National Employment and Innovation Cluster as a strategic location aimed at increasing employment by driving economic growth in the suburbs through coordinated public and private investment. Both the plan for the Cluster and the Postcode 3081 UDF are long term plans to accommodate housing and jobs within 20 minutes of each other.
Any future development will be guided by the design requirements in a Design and Development Overlay and other policies in the planning scheme including the Neighbourhood Character Policy to ensure neighbourhood character is considered when making decision on future development proposals.
The planning scheme amendment has been placed on public exhibition well in excess of the four week requirement specified in the Planning and Environment Act 1987 for exhibition of planning scheme amendments. Consultation activities have been extensive and exceeded the requirements of the Act.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 29 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
6 Name & Suburb
Peter Anderson – Heidelberg West
Question:
“I am a 3081 resident of 15 years standing. I have recently been made aware of the UDF 3081 proposal to increase development heights on main and minor roads.
“What advantage does this proposal hold for existing residents to counter the negatives of increased population and traffic, and the increased danger from more cars entering and leaving driveways on main roads?”
Response:
Scott Walker – Director City Development
Council has prepared an Integrated Transport Plan to guide transport and land use decisions in Banyule over the next 20 years including the provision of a range of transport services. All future development also needs to meet the requirements of the Banyule Planning Scheme in relation to car parking and access.
7 Name & Suburb
Kevan Hill – Ivanhoe
Question:
“Can Council provide quantitative evidence that illuminated 40kph road signs and/or a raised road surface will cause all vehicle drivers to observe the legal 40kph speed limit more effectively than two speed cameras installed on Waterdale Road between its intersection with Livingstone.”
Response:
Scott Walker – Director City Development
Council’s Transport Engineers assess traffic management opportunities and constraints for each particular location based on that site’s specific conditions. Factors considered include relevant Australian Standards, legislation, data, road ownership and responsibility, technological and behavioural solutions and budget implications. Any required solution at Waterdale Road would be subject to these considerations and are yet to be investigated.
30 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
8 Name & Suburb
Jonathan Slagmolen and Peter Janette Timmermans – Heidelberg West
Question:
Our question concerns the Bellbardia Estate and the UDF3081’s proposal to declare Heidelberg West an Urban Growth Zone in relation to the Darebin Creek Parklands.
Liberty Parade abuts the sensitive and precious native parkland area of the Darebin Creek.
The proposed Bellbardia estate’s traffic exit point on Liberty Parade and the proposed possible development of up to 5 story apartment buildings on Liberty Parade will therefore have far stretching impact on these parklands.
As the Darebin Creek Parklands are a valuable asset to postcode 3081
“What are the Councils plans to deal with the effects that the Bellbardia Estate and the UDF3081’s proposal will have on the Darebin Creek Parklands and to implement current and future requirements to maintain these lands as healthy and valuable to all of 3081 and surroundings?”
Response:
Scott Walker – Director City Development
The Joint Community Infrastructure Plan, Darebin Creek Master Plan and Northern Regional Trails Strategy all provide short and long term actions to protect and enhance the Parklands. Any future development adjoining the Parklands must be adequately set back from the creek to ensure there is a suitable width that can protect and improve ecological values, drainage and flood management. No parkland is to be sold as part of this proposal.
9 Name & Suburb
David Mulholland – Heidelberg Heights
Question:
As provided in previous Banyule Council papers, the Council has purchased the following properties:
35 Bardia Street, 37 Bardia Street, 158 Liberty Parade & 160 Liberty Parade
“Does Banyule Council believe it is a conflict of interest to financially benefit off a planning change in the UDF3081 plan which will allow for height limits of up to 5 storeys at these recently acquired properties?
Has this been verified by Council’s Audit Committee Council representative and independent auditors?”
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018 31 MINUTES ORDINARY MEETING OF COUNCIL 17 SEPTEMBER 2018
Response:
Scott Walker – Director City Development
Council purchases properties for a wide range of strategic and operational purposes and does so in a transparent and appropriate manner. Council must also separately and independently undertake planning for the municipality in its role as the Responsible Planning Authority. Any change to the Banyule Planning Scheme needs to adhere to the appropriate procedure and public notification under the Planning Environment Act 1987 including the appointment of an independent Planning Panel where submissions are received. Any amendment is then ultimately approved by the Minister for Planning. These public and transparent steps ensures that Council fulfils its role without a conflict of interest where it owns land within an affected area. Councils audit committee also regularly reviews Council processes regarding property acquisitions and disposals.
The Public Question Time concluded at 11.02pm.
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential item 11.1
The Meeting was adjourned at 11.03pm.
The Meeting was closed to the public at 11.07pm.
Closure of Meeting
The Meeting was closed at 11.14pm.
DATED: ...... DAY OF ...... 2018
...... MAYOR
The next Ordinary Meeting of Council will be held on Monday, 8 October 2018.
32 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 8 October 2018