EXPRESSION OF INTEREST FOR CONDUCTING INTERNATIONAL HOSPITALITY INFRASTRUCTURE ACCESSORIES SHOW AND FOOD FESTIVAL AT BOLGATTY PALACE & ISLAND RESORT,

Kerala Tourism Development Corporation (KTDC), the largest hotel chain in , is planning to conduct an exhibition showcasing infrastructural accessories/facilities/concepts for tourism industry in general and specifically for hotel industry plus showcasing cuisine from other countries and states/tourism products of other countries/states at Bolgatty Island in Kochi, Kerala during the month of November 2014. I. The lists of some of the potential exhibitors in the show are as appended below.

1. Furnishings & Linen Awning, Canopies, Venetian blinds, Drapery rods, Wall paper, Garden Umbrellas, Carpets, Underlay, Floor Coverings, Wooden laminated Flooring Linen (Bed, Bath, Table) Furnishing, Quilts, Blankets, Mattress, Foam/Coir products, Pillows, Cushions, Paintings, Aquariums, Decoration items, wall hangings, Murals, Statues, Curios, Uniforms, Shoes, Badges, Banners 2. Food & Beverages F&B Raw materials, Ingredients etc 3. Kitchen, Refrigeration & Bakery Equipment Kitchen/Refrigeration/catering/Bakery Equipment, LPG Gas Installation Burners, Pipeline fittings & Controls 4. Tableware

1 Signature of the applicant with seal Tableware (cutlery, crockery, Glassware, stone water) chaffing dishes, Flasks, Jugs, Vacuum Flasks, Insulated wares. 5. Health Club & Amusement equipments Health club/Beauty Parlour/Saloon/Amusement Park/sport equipment etc Landscaping, garden equipment/tools, Garden Planning, Plants, Planters, Artificial plants, Swimming Pool equipment, fountains, artificial waterfalls/lakes 6. Others Detergents, Soaps, Cosmetics, cleaning solutions, brushes, brooms, Air fresheners, Housekeeping/Guest requisites/portion packs, Pest/insects control, flying insect killing device, Vacuum cleaners, Hand/hair dryers, air curtains, Water/effluent treatment plants, air pollution controls, Technology, Engineering & consultancy, Audio, Video CCTV, TV Dish antenna, public address system, Boilers, geysers, hot air generators, hot water generators, solar heating systems, Computers, software, cash registers, calculators, Dry cleaning and laundry machines, hydro extractors, drying tumblers, ironers, Electrical appliances/fittings/electrical engineers/contractors, Fire fighting/protection equipment/safety/security systems, Generators (Diesel/petrol/kerosene) boosters pumps, Hotel consultants, architects, interior designers, engineers Lift elevators, escalators, dumb waters, maintenance, servicing, Neon/Glow signs, display boards, hoarding, name plates, Telephones, EPABX, Fax/telex machines, intercoms, mobile phones, pagers, HAVAC equipments/STP/RO plants 7. Tourism products 1. Other state Tourism Development Corporations 2. Display of Travel Agents/Tour Operators. 8. Cuisine

2 Signature of the applicant with seal 1. Food stall of other states 2. Hotels at Kochi 9. Cultural programmes From different countries/States

II. Location for holding the exhibition a. Bolgatty Event Centre at Bolgatty Palace & Island Resort, Kochi b. Kochi - a gateway for travelers to Kerala Kochi, the prominent travel destination of Kerala, India, has always been an exotic location in a traveler's not-to-be-missed list. The sea, backwaters, monuments, heritage; Kochi has all that would keep a traveler engrossed. With many architectural, cultural and natural splendors, Kochi, which is also the commercial hub of Kerala will never cease to enthrall you. Just off the Kochi Marine Drive is the Bolgatty Island. It is an island of calm right in the midst of the bustling City of Kochi. Located in this fascinating island is the stunning property of KTDC - Bolgatty Palace and Island Resort. The other centre of attraction in this property is Kochi International Marina c.Bolgatty Palace and Island Resort The Bolgatty Palace and Island Resort is situated in 15 acres of land on the “Bolgatty Island,” a 5 km strip of land, one kilometer away from Ernakulam City. Bolgatty Palace is one of the oldest Dutch Mansions existing outside Holland. This Mansion was built by Dutch traders in the year 1744.

3 Signature of the applicant with seal Bolgatty Palace & Island Resort had 58 rooms. The hotel offers the facilities like Bolgatty Event Centre, Ayurveda, Nine-hole golf course, Restaurant, Beer Parlour, Swimming Pool, Conference Halls, Large lawn for banquets, Health club, Boat Cruises, Internet Browsing, Recreation room with billiards, chess, cards, Library, Boat Jetty, Angling, Hammocks, Hanging Cots, Mini Bar. d. Exhibition Area Specifications

The approximate total exhibition area would be around 1, 25,000 sq. ft. and it can contain 300 stalls as appended below. Table space : 30 nos 3X 2 metres : 175 nos 3 X 3 metres : 100 nos 3 X 6 meters : 25 nos 10 stall in the yard outside the exhibition area for cuisine. The exhibition area can to be segregated into hotel linen, HVAC, toiletries, software etc. e. Bolgatty Event Centre overlooking the backwater, Cochin seaport, container terminal and the Arabian Sea is the Bolgatty Event Centre. The venue, with its greenery and romantic ambience, can be easily accessed from the heart of Kochi city. The venue is ideal for conducting International conferences, Conventions, Exhibitions, Meetings, Wedding receptions and Theme dinners. The centre is regarded as one of the exotic locations in Kochi/Ernakulam

II. Proposed duration of expo

7 days during the month of November 2014

4 Signature of the applicant with seal IV. NOTICE

KTDC invites Expression of Interest from professional Agencies having experience and expertise in the field of managing events of national or international standard. The agency should have organized at least 3 major events in the last three financial years like similar exhibitions/food festivals etc. The applicant should have an average annual turnover of Rs.1 crore (INR one crore) in the last three financial years ie. 2011-12, 2012-13, 2013-14. The short listed agencies from applicants will be called for making a presentation for making the final selection.

The whole event will be conducted under the banner of ‘Kerala Tourism Development Corporation (KTDC) and KTDC would provide appropriate space free of cost. Rest everything/logistics has to be arranged by the agency selected. The agency so selected will have to prepare Detailed Project Report (DPR) in the aforementioned concept, ascertain the Financial Viability, promote the event and bring exhibitors and visitors to the venue at their own cost.

The agency so selected should firmly submit a performance guarantee for Rupees 5 lakhs valid until 3 months after the culmination of the event. They will be permitted to collect bonafide contribution in connection with the event from Corporates/Government/private institutions etc with the prior information of KTDC including publishing of a printed souvenir. The profit will be shared between the event managers and KTDC at the ratio of 80: 20. (80% for event manager and 20% for KTDC)

5 Signature of the applicant with seal Interested parties are requested to submit their Expression of Interest along with all the necessary documents. EOI shall be liable for rejection in the absence of supporting documents against each of the applicable requirements. Evaluation of the submitted EOI fall under the sole discretion of KTDC, which may choose to apply whatever conditions it deems appropriate during the evaluation. The EOI shall be submitted in the prescribed format as shown below. INTERNATIONAL HOSPITALITY INFRASTRUCTURE ACCESSORIES SHOW AND FOOD FESTIVAL AT BOLGATTY PALACE & ISLAND RESORT, KOCHI

Sl Particulars No.

Name of the agency & address and 1 contact details

Type of organization Company/Partnership/individual 2 etc (attested by a Chartered Accountant to be enclosed). Average annual financial turn over 2011-12 3 2012-13 2013-14 Claims to be attested by a Chartered Accountant Experience in conducting of 4 national/international events in the last 3 years (proof to be enclosed) Number of years experience in conduct of national/international 5 events with the list and address of clients. (Proof of certificate to be enclosed). Organizational experience and 6 profile

6 Signature of the applicant with seal Experiences in the marketing of 7 national/international events with details. Availability of appropriate skilled 8 employees and resource persons with details 9 Testimonials from clients Any other credentials in the subject 10 area

• Wherever space is inadequate please use additional sheet • All the claims be supported by proof.

• The EOI shall be submitted in sealed covers super-scribing “International Hospitality infrastructure, Accessories show and food festival” in the following address on or before 3 PM, 30/04/2014.

• The whole EOI document (page 1 to 6) shall be signed by the applicant.

• The application shall be submitted to the Marketing Manager, Kerala Tourism Development Corporation, Mascot Square, Thiruvanathapuram-695 033, Ph: 0471 – 2721243/45

7 Signature of the applicant with seal