AUGUST 10–AUGUST 16, 2014

Marriott Wardman Park Washington, DC

I

REGISTER NOW AND SAVE! Early Bird Registration Deadline: July 7 Hotel Reservation / Conference Rate Deadline: July 15 2014 Archives Records ENSURING ACCESS I COSA • NAGARA • SAA JOINT ANNUAL MEETING Organizing data for eloquent presentation!

FINDING AIDS and MUCH MORE Build your Brand with Social Media Photo Tagging & Crowdsourcing Digital Asset Management (DAM)

ACCESSIONS & STORAGE REFERENCE SERVICE Allocate available warehouse locations RESEARCH Finding aids with intuitive keyword for new accessions; find and track searches or precision logic, shopping cart requested items; get statistical reports and automatic email requests. Members on linear and cubic quantity by self-register for additional online services collection, accession, donor and others. TRACK including workflow status.

CONTENT & METADATA PUBLISH CLICK PUBLISHING Describe with DACS, ISAD(G) or RAD and Export EAD & MARC with return links control authorized names with ISAAR; for access from library and federated prompt-specific online help for DESCRIBE systems. Publish EAD, HTML, PDF, and professional describing; rapid capture and RTF reports. Get meaningful usage linking of digital content, including Email. statistics with Google Analytics.

Great reasons for a move to Eloquent: 1. Eloquent is an evolving technology that grows with you. We have moved customers from DOS to Windows, and now to Web, retaining their priceless knowledge base. 2. Every customer gets the same software. A custom license key activates their application (archives, library, museum, and/or records management), their modules, and their capacity. 3. We have only one product, so your updates will give you all the latest Web technology. 4. We have offered Cloud Computing for over 10 years, so have mastered efficient remote support. 5. We are small enough to listen; large enough to deliver.

Eloquent Archives™ 800-663-8172/100 www.eloquent-systems.com MAKE CONNECTIONS. LEARN. GET INSPIRED!

ARCHIVES RECORDS: Ensuring Access— the premier educational event for archives and records management Preliminary Program professionals —I is your best opportunity all year to… 2014 MAKE CONNECTIONS. ARCHIVES RECORDS: 2014 features… Archives Records Roundtable and Section meetings and CoSA work sessions that get you in tune with ENSURING ACCESS others who share your specialI interests… and committee and business meetings, open to all members, at which you can learn about what CoSA, NAGARA, and SAA are do- CONTENTSI ing on behalf of archives and records professionals… 3 From the CoSA, NAGARA, and Special networking events, from the New Member/First-Timer Forum to the All-At- SAA Presidents tendee Reception, alumni mixers — even “Archives in the Movies” and “Raiders of the Lost Archives”— provide opportunities for archivists and records managers across the 4 Collaboration and Compatibility spectrum of experience to compare notes, interact with session speakers and the in Washington, DC professions’ leaders, and catch up with colleagues. (2014 Program Committee) The Networking Café — a place to meet up… make a mentoring connection… talk to 6 Opportunities Await—and Abound! representatives of allied organizations, recruiters, and volunteer career advisors… re- (2014 Host Committee) view literature and job vacancy announcements… post your résumé… or check your 9 General Information email at a CyberCafé kiosk. 11 Attention New Members, Take a chance! Introduce yourself to someone whose knowledge and skills could ben- First-Timers, and Students! efit your institution’s next project! 13 Pre-Conference Programs LEARN. 20 Schedule-at-a-Glance ARCHIVES RECORDS: 2014 brings you… 26 Board, Committee, Task Force, and Working Group Meetings Thought-provoking and informative plenary sessions… I 25 Daily Schedule 70 education sessions — developed by and for archives and records professionals — that provide practical tips that you can put to use as soon as you return to work – Sunday, August 10 – Tuesday, August 12 25 and discussions of research and theory that advance your profession to new heights… Wednesday, August 13 27 New learning formats — from lightning and incubator sessions to the THATCampSAA (Sunday, August 17) — all designed to provide fun new ways to learn. Thursday, August 14 29 Friday, August 15 35 In-depth coverage of an archival topic of special interest to you at Pre-Conference Programs… Saturday, August 16 43 Sunday, August 17 47 Open forums and brown bag lunches at which you can exchange ideas about diversify- ing the archival record, education and employment issues, the work of SHRABs, and 39 Exhibitors and Sponsors so much more…. 49 Professional Poster Presentations GET INSPIRED! 53 Student Poster Presentations At ARCHIVES RECORDS: 2014 you’ll have so many opportu- 55 Getting toARCHIVES RECORDS nities to expand your horizons as a professional! You’ll find… 2014 Is As Easy As 1-2-3! I A chance for first-timers, Inew professionals, and students to see what it’s all 58 Registration Form about — all in one place and all at one time… 60 Index to Conference Speakers The Exhibit Hall — packed with fresh ideas, new products, the tools you need to do 61 2014 SAA Research Forum: your best… “Building Bridges Between The 8th Annual Research Forum, where you’ll learn about what’s happening in re- Research and Practice” search and innovation — and maybe find some research-based solutions for your institution. 1 “We know that Preservica will allow us to safeguard and share our electronic records, including our historical archives. We are very pleased to be using this safe and secure digital preservation solution.”

Barbara Teague, State Archivist and Records Administrator and Public Records Division Director at KDLA

Preservica now includes public access, allowing you to safeguard and share your valuable digital content and collections.

2 www.preservica.com | Booth 303 REGISTER ONLINE: www.archivists.org Dear Friends and Colleagues: t’s been four years since CoSA, NAGARA, and SAA met together in Wash- ington, DC, and we’re delighted to be reuniting for ARCHIVES RECORDS: Danna C. Bell Ensuring Access – your best opportunity all year to grow your professional Library of Congress I knowledge and skills, stretch your imagination, expand your contactsI and net- SAA President, 2013-2014 works, look beyond your institution’s walls, and interact with colleagues in the archives and records profession. If you’ve attended a CoSA, NAGARA, or SAA annual meeting (or a Joint Annual Meeting!) you know the excitement that comes from hearing about innovative approaches to archives and records activities, exploring new ideas, meeting new colleagues, and renewing friendships. If you’ve never attended – or haven’t joined us in recent years – prepare to be awed by the array of opportunities to learn, explore, collaborate, and celebrate the world of archives and records: ★★ In-depth pre-conference workshops and provocative plenary sessions that give you direct access to experts in the field and voices from beyond our professional circles. ★★ Exciting program sessions (choose from 70 of them!) that deliver the latest ideas and techniques in an environment in which you’ll feel comfortable asking questions. ★★ Special-interest group meetings, committee meetings, work sessions, and forums that put you in touch with colleagues who share your Daphne O. DeLeon, CA specific interests and concerns and provide a venue for collaboration. Nevada State Library ★★ Lots of time for networking so that you can exchange ideas and make and Archives new friends. NAGARA President, 2013-2014 ★★ The Expo – an unparalleled opportunity to talk with our industry part- ners, share your ideas and opinions, and learn what’s new in the field. ★★ And because we don’t believe in all work and no play, our enthusiastic Host Committee has lined upa diverseI itinerary of repository tours, open houses, and on-your-own explorations and planned an All- Attendee Reception in the magnificent Great Hall of the Library of Congress, where you can catch up with your friends and colleagues. At ARCHIVES RECORDS: Ensuring Access you’ll meet, learn, network, and collaborate with colleagues from across the country (and around the world) who share your interests,I concerns, and on-the-job challenges. You’ll benefit from our profession’s diversity of ideas, methods, and experiences – and we’ll learn from you. Whether you’re a newcomer to the field, an experienced professional, or some- where in between, you’ll revel in the opportunities available at the 2014 Joint Annual Meeting. We look forward to seeing you in DC in August!

Matt Veatch Kansas Historical Society CoSA President, 2013-2014 3 REGISTER ONLINE: www.archivists.org I Collaboration and Compatibility in WASHINGTON, DC hese days Washington, DC, This year’s theme, ARCHIVES isn’t exactly known as a con- RECORDS: Ensuring Access, was T genial gathering place for the intended to be open to broad inI- constructive sharing of ideas. But this terpretation by session proposers. year’s joint meeting of the Council “Ensuring access” means many things of State Archivists, the National As- to different people, from taking the sociation of Government Archives steps necessary to be confident that and Records Administrators, and the digital records created today will be Society of American Archivists (SAA) available for use by future research- will change that! Members of our ers… to raising awareness about national associations will join forces collections so that information gets in our nation’s capital in August to into the hands of people who need learn from each other, share stories it… to finding ways to raise the funds from our varied workplaces, celebrate needed to sustain long-term archives successes, and find common ground. programs. Join old friends and meet new ones Early on in our discussions about the August 10–16 at the Marriott Ward- Joint Meeting we agreed: We don’t man Park in the heart of Woodley want attendees to have a chance to be Park, Washington, DC. bored! The Call for Session Proposals More, More, More reflected this attitude, noting that we wanted attendees to have more diver- Members of CoSA, NAGARA, and sity in sessions, more session formats, SAA have been coming together for and more opportunities to participate. years to develop a program that has We encouraged proposers to suggest something for everyone—and 2014 their own ideas for alternative session is no exception. Are you a federal re- formats, and we shortened sessions cords manager or a university archi- (to a maximum of 75 minutes) to vist? Are you planning a digitization make room for more variety, to keep project for a small nonprofit organiza- people moving, and to allow for more tion or a massive state government? interaction and informal networking Are you a social activist, a student, or throughout the day. a science fiction fan? All of the above will find something to get excited Record Numbers about on the program this summer in We’re gratified to have received a Washington, DC. record number of proposals: 163! Despite government shutdowns and the usual distractions of daily working life, it was clear that our

4 REGISTER ONLINE: www.archivists.org

I I Left to right, front to back: The 2014 Program Committee. Row 1: Arlene Schmuland (SAA colleagues felt strongly that they had summer. With so many proposals on Co-Chair), University of Alaska something to share. We were thrilled our plates, our task was mighty. We Anchorage; Jami Awalt (CoSA Co- to watch our inbox fill to the brim began our conversation in appropri- Chair), Tennessee State Library and with fascinating topics. The range ate Chicago style: over plates heaped Archives; Rachel Muse (NAGARA of viewpoints and the variety within with deep-dish pizza. While we’d Co-Chair), Vermont State Archives session proposals truly reflects the each had the opportunity to read and and Records Administration; diversity of our community of archi- rate proposals on our own, the lively Row 2: Ted Ryan, The Coca- vists and records administrators. conversation we shared with our Cola Company; Susan McElrath, colleagues brought new aspects of American University; Adriana The proposals were compiled and each potential session to our atten- Cuervo, Rutgers University; Leanda distributed to our “lucky 13” Program tion. The days were long, the work Gahegan, Charlotte Mecklenburg Committee members, who prioritized was enthralling, and we wrapped up Library; Jillian Cuellar, University of time in their busy schedules to care- the weekend feeling satisfied that California, Los Angeles; fully read and rate every proposal we’d put together a strong program we received. Ratings were based on Row 3: John Metz, The Library of with much to offer. concept, execution, relationship to Virginia; Matt Blessing, Wisconsin theme, how compelling we found the Please join us at the Marriott Ward- Historical Society; Michael Sherman, topic, qualifications of speakers, and man Park Hotel August 10–16. Take Chatham County Administrative how the proposal fit into the priorities advantage of the cultural treasures Services; Steven Szegedi, Dominican of the host associations. that Washington has to offer and University; Arian Ravanbakhsh, the intellectual riches embedded in National Archives at College Park. We met in person in Chicago in this year’s program. We hope to see November to review and select the you there! sessions that we’ll be bringing you this

5 REGISTER ONLINE: www.archivists.org OPPORTUNITIES AWAIT... AND ABOUND!

Aerial view of Washington, D.C., looking west, shows The Library of Congress Thomas Jefferson Building and James Madison Building, the Supreme Court, and the U.S. Capi- Join CoSA, NAGARA, and SAA tol. http://www.loc.gov/pictures/ item/2011631436. Photographer: in Washington, DC, this August Highsmith, Carol M., 1946-. Reposi- tory: Library of Congress Prints and erving as co-chairs of the 2014 Topics to be covered include: Photographs Division Washington, Joint Annual Meeting Host ★★ Transportation and travel, D.C. 20540 USA http://hdl.loc.gov/ Committee is proving to be a S both for getting to DC and how loc.pnp/pp.print. great gig. The sponsoring organizations to get around once you’re here. have appointed a fabulous committee of archivists from Maryland, Penn- ★★ The behind-the-scenes tours sylvania, Virginia, and Washington, planned before the conference DC, to serve as your guides, and we at local repositories, including the have plenty of suggestions, ideas, and DC Archives, multiple Smithsonian activities planned for your visit to the Institution archives, Dumbarton nation’s capital this August. Oaks, and the Washingtoniana Room of the DC Public Library, The Host Committee has divided into profiled in January in the different areas of expertise to report Washington Post. via our blog beginning in early April.

6 REGISTER ONLINE: www.archivists.org

I 2014 Archives Records ENSURING ACCESS

Host CommitteeI

★★ Service projects, both archivally oriented Andrew Cassidy-Amstutz, Co-Chair and community-service-based, that are The Library of Congress, Veterans History Project being organized and scheduled through- Beth Davis-Brown, Co-Chair out the District. We also plan to provide The Library of Congress, guides to the different neighborhoods of Cooperative and Instructional Programs Division the District, which will include restau- rants, workout options, and other neigh- Kathleen Bell borhood services, as well as highlight Dance Heritage Coalition, Inc. places you may want to go on a day trip William E. Branch, Jr if you have time to vacation before or District of Columbia Office of Public Records, after the meeting (think Baltimore, An- DC Archives napolis, Gettysburg, or Mount Vernon). Heather K. Calloway ★★ Cultural events, tourist attractions (be Scottish Rite of Freemasonry sure to check out Bao Bao!), and recre- ational opportunities, such as bike trails Casey A. Coleman and walking tours that you may have Office of the Chief Records Officer, time to enjoy while visiting our area. National Archives and Records Administration ★★ DC-related mobile phone apps, which Clarence Davis one Host Committee member is system- District of Columbia Office of Public Records atically downloading. Check the blog for Jennifer Kinniff the apps she finds most useful. George Washington University, ★★ And, of course, we must discuss all of Special Collections Research Center the unique shopping opportunities…. Caroline Muglia The Joint Annual Meeting will be held at the Academic Benchmarks Washington Marriott Wardman Park, in the Woodley Park area of Northwest DC. And Nadia Nasr we’re delighted that The Library of Con- Special Collections and Archives, gress’s Great Hall is the setting for the All- Albert S. Cook Library, Towson University Attendee Reception on Friday, August 15. Peter Perry What would you like to know about visiting International Monetary Fund DC? We’ll be happy to help you individually Carole Prietto or address questions via the blog. Oppor- Daughters of Charity Province of St. Louise tunities await – and abound – and we look forward to hosting you this summer! Morgan Sawicki The Library of Congress, Manuscript Division Beth Davis-Brown Andrew Cassidy-Amstutz Co-Chairs

7 REGISTER ONLINE: www.archivists.org I I 8 REGISTER ONLINE: www.archivists.org General Information

The information presented and the opinions expressed at Special Needs ARCHIVES RECORDS: Ensuring Access sessions and If you have any special needs in order to participate fully events are not necessarily endorsed by the Council of State in the conference, please check the box on the registration Archivists, theI National Association of Government Archives form or contact the conference office at 866-722-7858. and Records Administrators, the Society of American Archi- vists, or the 2014 Program or Host Committees. Child Care We’re exploring options for offering onsite child care at the Pre-Conference Programs conference hotel. If you’re interested in being contacted as our Maximize your training budget and pack in all the education you plans develop, check the box on the registration form, answer a can! Enhance your conference experience by attending a half-, few questions, and we’ll be back in touch! (Per a 1984 vote of the full-, or two-day offering before the meeting – and return to work SAA membership, a small portion of each SAA Annual Meeting with new knowledge and skills that you can implement right away! registration is assessed to help subsidize a portion of the cost of Class size is limited to ensure interaction between the instructor(s) child care at the meeting.) and participants. For more information about these programs on Sunday, Monday, and Tuesday, see pages 13 – 18. For individual Repository Tours and Open Houses Pre-Conference Program fees, see the conference website (www. Your Washington, DC-area colleagues represent some of the most archivists.org/2014) or the registration form on page 58. diverse and interesting repositories in the country – many of which are offering special behind-the-scenes Registration access for conference attendees on Tuesday, Watch the conference website To register: August 12, and Wednesday, August 13. Check (www.archivists.org/2014) for the conference website at www.archivists. ★★ Register online using our secure registra- updates and a “First-Timer’s org/2014 for more information and updates tion form at www.archivists.org/2014. Guide,” and tune in to the 2014 provided by our dynamic Host Committee! ★★ Fax your completed registration form, Host Committee blog (http:// with credit card information, to 312-606- We’re Wired! 0728, attn: Conference Registration. archivesdc2014.wordpress. We’ve negotiated free Internet access for ★★ Send your completed registration form, com/) for ideas about what to all conference registrants who are staying with credit card information or check see and do in Washington, DC. at the Marriott Wardman Park. That’s in made payable to Society of American Archivists, 17 North State Street, Suite your sleeping room – and in meeting rooms! 1425, Chicago, IL 60602. Conference registrants who are not Marriott guests will not have free wireless access in the meeting rooms, but are welcome to use Registration packets may be picked up onsite at the Registration the computersI in the Networking Café. Desk in the Marriott Wardman Park. Packets include a name badge and an Onsite Program that lists times, locations, and SAA Bookstore descriptions of all education sessions and events. A name badge is required for admission to all sessions and events. Monumental deals! Swing by the SAA Bookstore to browse and buy SAA’s latest titles or to chat about an idea you have for a Tuesday, August 12 8:00 am – 4:00 pm book, module, article, case study, or perspective piece with Pub- Wednesday, August 13 8:00 am – 6:00 pm lications Editor Chris Prom, The American Archivist Editor Greg Thursday, August 14 7:00 am – 5:30 pm Hunter, Director of Publishing Teresa Brinati, and Archival Out- Friday, August 15 7:00 am – 6:00 pm look Coordinator Anne Hartman. You’ll have a chance to browse Saturday, August 16 7:00 am – 10:00 am 75+ titles ranging from the new Trends in Archives Practice Series and EAD3 to more advanced readings on digital preservation, program management, and the latest information technologies. Join the conversation! Wednesday, August 13: 8:00 am – 6:00 pm #saa14 or #cosa14 or #nagara 14 Thursday, August 14: 7:00 am – 5:30 pm Friday, August 15: 7:00 am – 6:00 pm Saturday, August 16: 7:00 am – 9:00 am

9 REGISTER ONLINE: www.archivists.org I “Office Hours” in the Exhibit Hall Networking Café ARCHIVES RECORDS: Ensuring Access is a The Networking Café brings together activities to help attendees great place to meet and greet – and CoSA, NAGARA, get connected and get ahead professionally. Wondering about your and SAA areI delighted to offer representatives from career options or opportunities for postgraduate study? Want to our own and related organizations an opportunity to answer your questions and hear your ideas. learn more about SAA’s Mentoring Program? Want to check your Check the conference website and Onsite Program email between sessions? for the Office Hours schedule and location in Wednesday, August 13: 8:00 am – 6:00 pm the Exhibit Hall. Groups that are interested in Thursday, August 14: 7:00 am – 5:30 pm holding Office Hours should contact René Craig Friday, August 15: 7:00 am – 6:00 pm at [email protected] by July 1. Saturday, August 16: 7:00 am – 10:00 am Career Center Hosted by SAA’s Membership Committee, the Career Center provides For tips about Washington, DC, check services and opportunities for job seekers and employers. out the Host Committee blog at: http://archivesdc2014.wordpress.com/ Wednesday, August 13: Noon – 6:00 pm Thursday, August 14: 8:00 am – 5:30 pm Friday, August 15: 8:00 am – 6:00 pm Saturday, August 16: 8:00 am – 10:00 am Posters, Posters, Posters! For Job Seekers: The conference features three different sets of ★★ Post your résumé for prospective employers to see at the meeting. poster presentations – all of which are certain to be ★★ Review job announcements and meet with employers. of interest to you! ★★ Professionals’ Poster Presentations, which Get help polishing your résumé and/or consult with volunteer were reviewed and accepted by the 2014 Program career advisors. (Attendees are invited to schedule an appoint- Committee as part of the program proposal process, ment in advance for consultation with an advisor. Please see will be on display from Thursday through Saturday. the Career Development Subcommittee website for more See page 49 for more information and a list of information: http://www2.archivists.org/groups/career- poster presentations. development-subcommittee. The deadline is July 18.) Graduate Student Poster Presentations were For Employers: selected by the Student Program Subcommittee of the 2014 Program Committee. They will be on ★★ Post your position announcement(s). Please your announcement(s) display in the Exhibit Hall throughout Expo Hall on file in the Career Center and expand your applicant pool. I hours, and students are expected to be with their ★★ Meet job seekers and potential employees. Employers who posters to discuss them with attendees at specified participate in the Career Center will have the chance to meet times. See page 53 for more information and a list and speak with job seekers in an informal and relaxed setting. of poster presentations. Research Forum Poster Presentations will be Archival Education and More reviewed and accepted for presentation at the 8th Information tables are available within the Networking Café for graduate Annual SAA Research Forum on Tuesday, August archival education programs and allied organizations to distribute program 12, and will be available for viewing from Thursday literature and have representatives answer questions one on one. Please through Saturday. For information about submit- contact SAA via email at [email protected] or call 1-866-722- ting a poster or paper to the Research Forum, see 7858 for information on how to reserve space. the Call for Papers and Posters at http://www2. archivists.org/proceedings/research-forum/2014/ Mentoring Program Meet-and-Greet call. Submission deadline: May 1, 2014. Are you seeking guidance on your professional development? Do you want to share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Pro- gram can help you make the right connections. And if you’re already part of the Program, this is a great opportunity to meet your mentor or protégé in person! (Thursday, 9:30 – 10:00 am) 10 REGISTER ONLINE: www.archivists.org I first professional jobs.” What better way Roundtable, the Lunch Buddy program Attention: to start your conference experience than facilitates networking and connections to attend the SNAP Roundtable meeting between new and established members. NEW MEMBERS, (Wednesday, August 13, 5:15 – 7:15 pm)? The voluntary program uses a Google And then move on to the…. Drive-based spreadsheet to set up a meal or meet-up that one person is willing to FIRST-TIMERS, New Member/First-Timer “lead.” The leader selects a place and time Orientation and Forum: All attend- for lunch (or dinner or happy hour) and AND STUDENTS! ees are welcome to join representatives I acts as the point of contact for the meal. We understand that being a new of SAA’s Membership Committee, Key Interested attendees add their names to Contact Program, Council, and staff for a member of an organization, or at- the list. For more information, or to sign casual conversation about how to make tending a large conference for the first up to be a “host” or attendee: https://docs. the most of your time at the conference. time, can be a daunting experience. google.com/spreadsheet/ccc?key=0ArSGD Refreshments will be served and a cash bar That’s why we provide a variety of 97WcFbydHBCcDNFUDhhczdzY0J6TkFBb will be available. (Wednesday, 7:30 – 8:45 pm) opportunities and programs that WZFZHc&usp=sharing#gid=1 can help you survive – and thrive! – Networking Café: Throughout the conference, visit the Career Center in the Student Poster and Paper Presen- at ARCHIVES RECORDS: Ensuring Graduate students have two Networking Café to learn about current em- tations: Access and beyond…. I opportunities to present their work. Three ployment vacancies or consult with a career I I student paper presentations were selected Whether you’re a first-time attendee, advisor. Attend the Mentoring Program from among many outstanding proposals an archives student or new pro- Meet-and-Greet to meet with program by the Student Program Subcommittee of fessional, or a new member of CoSA, coordinators and/or to apply to be a protégé the 2014 Program Committee for presenta- NAGARA, or SAA, here are some tips (SAA membership required). For additional tion as Session 607 (Saturday, August 16, details and times (including how to make for navigating the conference: 8:00 – 9:15 am). Graduate student poster an appointment in advance to meet with a presentations will be on display during Education Sessions: All conference volunteer career advisor), see page 10. registrants are welcome to attend any Exhibit Hall hours on Thursday, August 14, Navigator Program: SAA’s Women Ieducation session and to move between and Friday, August 15 (see page 53). Archivists Roundtable and Membership sessions. A name badge is required for Many graduate Committee sponsor the Navigator Pro- Alumni Mixers: admission to all sessions and events. I education programs sponsor mixers during gram, which matches conference veterans the conference. Take this chance to mix and SAA Appointed Group Meetings: with first-time attendees. This informal I mingle with alumni from your education in- All SAA members are welcome to attend outreach effort helps newcomers make stitution. The schedule will be posted on the ICouncil, board, committee, working group, the most of their time at the conference. conference website as plans are made; for a and task force meetings. Please announce Navigators share their experience, advise complete list of mixers, see the Onsite Pro- yourself to the chair upon entering the you on sessions and special events that are gram. (Thursday, August 14, 7:30 – 9:30 pm) Imeeting room and take a seat on the likely to suit your interests, and facilitate perimeter of the room. It is the chair’s networking with other attendees. prerogative to acknowledge those who Navigators typically contact par- wish to speak, and the chair may call for ticipants prior to the meeting and Speakers: Add #saa14, #cosa14, an executive session should a confidential are encouraged to answer questions or #nagara2014 to your slides matter be considered. by email in advance. They will also and encourage attendees to Section and Roundtable Meetings: arrange to meet you in person at tweet about your session! All conference registrants are welcome the conference. All attendees are welcome to request a navigator or toI attend any SAA section or roundtable Student Chapter Leaders Meeting: meeting. Only section and roundtable volunteer to serve in this important role. Plans are underway to bring together the members may vote on matters brought For more information: navigator@archi- Ileaders of SAA’s student chapters for an in- before the group. vists.org. You’ll be contacted in mid-July formal exchange of ideas about managing and matched with a partner. Deadline to Students and New Archives their chapters, raising funds, and engaging request a navigator: July 1. Professionals Roundtable: SAA’s students. Contact Lauren Gaylord, vice “SNAP”I Roundtable was founded in 2012 “Lunch Buddy” Program: Don’t president of the SAA Student Chapter at “to advocate for students, interns, new pro- feel left out during networking opportuni- UT-Austin ([email protected]), for fessionals, early-career project archivists, ties!I Launched in 2012 by SAA’s Students more information. (Thursday, August 14, and archivists who are still looking for their and New Archives Professionals (SNAP) 3:30 – 5:00 pm) 11 IREGISTER ONLINE: www.archivists.org MONUMENTAL Swing by the DEALS . . . SAA BOOKSTORE Browse and buy the latest titles or chat about an idea you have for a book, module, article, case study, or perspective piece with Publications Editor Chris Prom, The American Archivist Editor Greg Hunter, Director of Publishing Teresa Brinati, and Archival Outlook Coordinator Anne Hartman. CHECK IT OUT: ★★ Books for sale onsite. ★★ More than 75 titles—from how-to manuals to writings on archives. ★★ Discounts on most books. ★★ First come, first served (quantities limited). am BOOKSTORE HOURS NEW TITLES INCLUDE: Conceptualizing 21st-Century Archives by Anne Gilliland Wednesday August 13 Through the Archival Looking Glass: A Reader on Diversity and Inclusion 8:00 am – 6:00 pm Edited by Mary Caldera and Kathryn Neal Thursday EAD3 August 14 7:00 am – 5:30 pm Module 4: Becoming a Trusted Digital Repository by Stephen Marks Friday August 15 Digital Preservation Essentials 7:00 am – 6:00 pm Edited by Paul Conway and Chris Prom ★★ Module 5: Acquiring Knowledge and Skills by Helen Tibbo Saturday August 16 ★★ Module 6: Achieving Organizational Readiness 7:00 am – 9:00 am by Nancy McGovern ★★ Module 7: Preserving Digital Objects by Erin O’Meara and Kate Stratton I ★★ Module 8: Implementing Storage Technologies by Jessica Colati Rights in the Digital Era Edited by Menzi Behrnd-Klodt and Chris Prom JOIN US! ★★ Module 9: Understanding Copyright Law by Heather Briston ★★ Module 10: Balancing Privacy and Restrictions: Personal and Family “The Latest Words” Breakfast Forum Papers by Menzi Behrnd-Klodt Thursday, August 14, 7:00 am – 8:00 am ★★ Module 11: Balancing Privacy and Restrictions: Organizational, A conversation with SAA’s Dictionary Working Group on Business, and Government Records by Menzi Behrnd-Klodt the new Dictionary of Archives Terminology. ★★ Module 12: Managing Rights and Permissions by Aprille McKay “Write Away” Breakfast Forum SALUTE TO AUTHORS Friday, August 15, 7:00 am – 8:00 am Friday, August 15, 3:15 pm An informal discussion with The American Archivist Editor Break out the lemonade and hoist a glass to those who have Greg Hunter and Reviews Editor Amy Cooper Cary, contributed to SAA publications in the past year. Publications Editor Chris Prom, and SAA staff Teresa Brinati and Anne Hartman on how YOU can contribute to the professionalI literature. . . . ALL AT THE SAA BOOKSTORE AUGUST 10–AUGUST 16, 2014 Marriott Wardman Park Washington, DC

I

Pre-Conference Programs

Maximize your training budget and pack in all the education right away! Class size is limited to ensure interaction you can! Add to your conference experience by attending a between the instructor(s) and participants. For individual one- or two-day offering before the meeting – and return to Pre-Conference Program fees, see the registration form work with new knowledge and skills that you can implement on page 58.

SUNDAY, AUGUST 10 little or no experience handling born-digital ★★ #4: Integrate technologies, tools, materials (as opposed to digitized versions software, and media within existing Accessioning and of paper/analog items) and IT professionals functions for appraising, capturing, pre- Ingest for Electronic Records seeking to better understand archival con- serving, and providing access to digital cerns. In this context “ingest” (as outlined collections. MARRIOTT WARDMAN PARK by the Open Archival Information System Note: 9:00 AM – 5:00 PM Reference Model)2014 encompasses “acces- ★★ This course will ot explore the creation, (Lunch on your own) sioning” in its traditional sense (i.e., “to take legal and physical custody of a group of support, and use of database systems or records or other materials and to formally resources (such as Archivists’ Toolkit™) Has your institutionArchives found itself in a situ- document their receipt”), but includes Records used to create and maintain accession ation in which a prominent donor has of- additional steps to validate the transfer records or to track the ingest, location, fered a trove of significant office documents and make the content suitable for long- and status of digital deposits. and digital photographs stored on her hard term preservation. ★★ Links to software will be included in drive? Or an important department is ready ENSURING ACCESSregistration materials. Students are to transfer records of long-term value from What should you know? This content welcome to pre-install applications to a file server to the archives? Or a professor touches on topics already taught in the follow along with demonstrations, but drops off an external hard drive and DVDs following SAA DAS courses: Appraisal hands-on activities will be limited to with video footage from a symposium fea- of Electronic Records,I Arrangement and avoid spending excessive time trouble- turing nationally recognized participants? Description of Electronic Records, and shooting the installation and operation If you were unprepared or unsure of how Digital Forensics for Archivists. COSA • NAGARA • SAA JOINT ANNUALof tools. MEETING to handle such a donation, this one-day This course is one of the Tactical and course will introduce you to basic policies, Strategic Courses in the Digital Archives ★★ You may be asked to bring a laptop to resources, and procedures that will enable Specialist (DAS) Curriculum and Certificate participate successfully in this course. your institution to successfully accession Program. If you intend to pursue the Cer- The instructor uses AXAEM to facilitate and ingest common born-digital materials tificate, you’ll need to pass the examination teaching the content of Accessioning and (office documents, PDFs, images, audio, for this course. Ingest for Electronic Records. The use of video, and email). The DAS Core Competencies addressed in AXAEM does not represent or imply SAA Upon completion of this course you’ll be this course are: endorsement of this product. The SAA able to: Education Department encourages the use ★★ #1: Understand the nature of records in of software and tools that are open source ★★ Discuss current practices and resources, electronic form, including the functions (i.e., that meet the ten criteria of open- and of various storage media, the nature of source software cited at http://opensource. ★★ Develop policies and workflows that are system dependence, and the effect on org/docs/osd). best suited to your institution’s mission integrity of records over time. Attendance is limited to 35. and resources. ★★ #3: Formulate strategies and tactics for Instructor: Erin E. Faulder, Archivist for Who should attend? This course is geared appraising, describing, managing, orga- Digital Collections, Tufts University toward practitioners and managers with nizing, and preserving digital archives.

13 I REGISTER ONLINE: www.archivists.org PRE-CONFERENCE PROGRAMS

★★ Find out about core policy statements, professional standards, and best practices, and learn how to evaluate your current program and determine needed improvements; ★★ Develop the knowledge base needed to make choices for balancing access to and preservation of historical records and holdings; and ★★ Gain a greater understanding of the role of the archives in fulfilling the mission of the institution. Who should attend? Librarians, records managers, museum staff, and administra- tors who have responsibility for archival records but little or no archives training. Attendance is limited to 35. Instructors: Pam S. Hackbart-Dean, Di- rector, Special Collections Research Center, Southern Illinois University, Carbondale; and Anne M. Ostendarp, Multimedia Archivist, Knights of Columbus.

MONDAY, AUGUST 11

Advocating for Archives

MARRIOTT WARDMAN PARK Washington Senators’ Bucky Harris... 9:00 AM – 5:00 PM autographs scorecards on the dug- (Lunch on your own) out steps, Ladies Day, September 8, staff, archivists must use different practices You value your profession, but aren’t sure 1925. http://www.loc.gov/pictures/ to protect the integrity of historical records. how to make an impact in advocating for item/2002695644/. Repository: Library A strong archives program puts into prac- it? This workshop—offered in support of of Congress Prints and Photographs tice long-standing archival principles. Division Washington, D.C. 20540 USA SAA’s Strategic Goal 1: “Society values What are those principles and how do you the vital role of archivists and archives”— http://hdl.loc.gov/loc.pnp/pp.print. implement them? This workshop provides provides information on how to identify an overview of basic archival functions, goals, develop and deliver a message, and including appraisal and accessioning, ar- implement methods for advocating for rangement and description, preservation, SUNDAY, AUGUST 10 archives programs (including your own!) and reference. and archives issues. The instructors offer & MONDAY, AUGUST 11 In this workshop you’ll: practical approaches, tangible models, and examples of materials needed to be an ★★ Learn archives and historical records Archives: effective advocate. Principles and Practices terminology and get an overview of the body of knowledge needed, ethi- In this workshop you’ll learn how to: MARRIOTT WARDMAN PARK cal responsibilities, and resources for ★★ Develop a focused statement of an continuing professional development; 9:00 AM – 5:00 PM advocacy goal for your institution or an (Lunch on your own) ★★ Discover the principles of archival or- archives issue of concern; ganization and functions: provenance, ★★ Create a profile of the audience/ Although they have much in common with respect de fonds, and original order; individual to whom your advocacy librarians, records managers, and museum

14 For the most up-to-date information see “Schedule” at www.archivists.org/2014. PRE-CONFERENCE PROGRAMS

efforts will be directed and develop a ★★ Discern funding agency and publisher preserving, and providing access to plan for how to approach that person/ mandates, policies, standard commu- digital collections. organization; nity practices, and other issues driving Attendance is limited to 35. ★★ the growing need for research data Craft advocacy support materials as Instructor: Dr. Helen R. Tibbo, Alumni part of the effort; curation and archiving; Distinguished Professor, School of Infor- ★★ ★★ Deliver a three- to five-minute “pitch” Identify a variety of data types; mation and Library Science, University to support your advocacy goal; and ★★ Assess selected technical and of North Carolina at Chapel Hill. ★★ Construct a framework (plan) for reach- administrative issues that are specific ing your advocacy objectives. to archiving digital research data; Managing Storage Environments ★★ Who should attend? Archivists, librar- Recognize standards and best practices for Sustainable Preservation ians, museum curators, and others at any of data curation and archiving; MARRIOTT WARDMAN PARK experience level who want to enhance their ★★ List available tools and services to assist skills in advocating for archives programs with research data management and 9:00 AM – 5:00 PM and issues. archiving; and (Lunch on your own) Attendance is limited to 60. ★★ Describe the Data Management Plan Get the latest information on practices (DMP) Tool and Data Curation Profiles for managing the storage environment for Instructors: David W. Carmicheal, Records based on hands-on experience. and Information Management, Atlanta long-term preservation! This workshop Housing Authority; and Jelain Chubb, State Participants may choose to bring a laptop is designed to enable collection care and Archivist, Texas State Library and Archives with wireless Internet connection to in- management staff in archives and libraries Commission. dependently explore the tools mentioned to work with facilities personnel to define during the workshop. and achieve an optimal preservation envi- (This workshop is offered at a very low ronment—one that combines the best registration fee in support of SAA’s Strategic Who should attend? Archivist practitio- possible preservation of collections with Goal 1. Sorry, no refunds for cancellations ners, archivist managers, archivist adminis- the least possible consumption of energy— received less than 10 business days prior to trators, digital curators, and librarians. that is sustainable over time. Practical in- the workshop.) What should you know? Archival prin- formation includes the role of temperature, ciples and practices. This workshop is humidity, and dew point in preservation Curating Research related to other courses/workshops that and the basics of HVAC operation. Assets and Data Using Lifecycle provide instruction on preservation and Upon completion of this workshop you’ll Education management of specific types of archival be able to: materials. MARRIOTT WARDMAN PARK ★★ Outline the role of the environment This course is one of the Foundational in material decay and collection 9:00 AM – 5:00 PM Courses in the Digital Archives Specialist preservation; (Lunch on your own) (DAS) Curriculum and Certificate Program. ★★ Identify the factors that shape the Today’s archives and library leaders require If you intend to pursue the Certificate, storage environment; and the knowledge, skills, and competencies you’ll need to pass the examination for focused on in this workshop to respond this course. ★★ Discuss mechanical system functions effectively to the growing—and increasingly The DAS Core Competencies addressed in and components. complex—data management needs of their this course are: Who should attend? Archivist practi- institutions! You’ll explore the obligations ★★ #2: Communicate and define require- tioners, archivist managers, archivist of researchers to manage and preserve their ments, roles, and responsibilities related administrators, librarians, museum data, the attributes of data that contribute to digital archives to a variety of part- professionals, and records managers. to the complexity of archiving data, and ners and audiences. What should you know? General the range of tools and services available to knowledge of preservation and collections support data curation standards and best ★★ #3: Formulate strategies and tactics for care basics. practices. Although the focus in this work- appraising, describing, managing, orga- shop is on social science data, the majority nizing, and preserving digital archives. Attendance is limited to 35. of issues are applicable to much of the data ★★ #4: Integrate technologies, tools, Instructor: Jeremy Linden, Senior produced in other disciplinary domains. software, and media within existing Preservation Environment Specialist, Upon completion of this workshop you’ll functions for appraising, capturing, Image Permanence Institute. be able to: 15 REGISTER ONLINE: www.archivists.org PRE-CONFERENCE PROGRAMS

MONDAY, AUGUST 11 ★★ Describe the major standards sup- by your repository. A laptop is required to porting the description of electronic participate in this course, and you must & TUESDAY, AUGUST 12 materials; and have the ability to install and use open- source software on that laptop. Arrangement and ★★ Identify basic tools that will help you Description of Electronic Records to arrange and describe born-digital In the morning, we’ll review the func- records. tional requirements that must be met by OFF SITE Who should attend? Repository manag- a program to arrange and describe het- ers, archivists, practitioners, and anyone erogeneous digital materials, focusing on 9:00 AM – 5:00 PM responsible for the arrangement and the implications that the OAIS Reference (Lunch on your own) description of electronic records. Model and DACS have regarding archi- On Day One: You’re introduced to pro- val processing workflows. Then we’ll use What should you know? Registrants cessing strategies that are applicable to open-source tools to process digital records should have basic knowledge about digital born-digital records, with an emphasis on at the collection level. In the afternoon ses- preservation strategies. This course builds basic concepts that archivists use to estab- sion, we’ll undertake additional processing on others in the Digital Archives Specialist lish descriptive control over digital content. exercises, focusing on control at the series (DAS) Curriculum including Basic Elec- You’ll learn about standards and tools that and file levels, resulting in the production tronic Records. can be used to implement an integrated of descriptive, structural, and preservation processing strategy. You’ll also participate This course is one of the Foundational metadata that are stored in an archival in- in a set of instructor-led exercises that ar- Courses in the Digital Archives Specialist formation packet. We’ll conclude the course range and describe some electronic records (DAS) Curriculum and Certificate Program. by discussing factors to be considered when in ways that maintain the integrity and If you intend to pursue the Certificate, selecting tools and developing process- authenticity of the digital records. A laptop you’ll need to pass the examination for ing services in light of repository needs, is required to participate in this course, and this course. resources, and capabilities. you must have the ability to install and use The DAS Core Competencies addressed in Upon completion of Day Two you’ll be open-source software on that laptop. this course are: able to: In the morning, you’ll review the unique ★★ #1: Understand the nature of records in ★★ Use standards and tools that support processing challenges posed by electronic electronic form, including the functions an integrated processing workflow for records before undertaking a detailed of various storage media, the nature of digital materials; discussion about how standards, protocols, system dependence, and the effect on ★★ Evaluate and use software to pro- and best practices can help you address integrity of records over time. those challenges. In the afternoon session, cess electronic records in a way that ★★ #3: Formulate strategies and tactics for you’ll explore the applicability of Describ- preserves their identity, significant appraising, describing, managing, orga- ing Archives: A Content Standard to digi- characteristics, evidential value, and nizing, and preserving digital archives. tal records and manuscripts. The instruc- utility; and tor will demonstrate the use of basic tools ★★ #4: Integrate technologies, tools, ★★ Make implementation decisions to that implement descriptive standards and software, and media within existing develop a processing workflow that is best practices, leading you in a processing functions for appraising, capturing, suitable for your repository. exercise that results in the generation of preserving, and providing access to Who should attend? Repository manag- an archival information packet for some digital collections. ers, archivists, practitioners, and anyone relatively homogeneous records. The day responsible for the arrangement and will conclude with a discussion of lessons On Day Two: You’re introduced to description of electronic records. learned and next steps to be taken in light advanced processing strategies that are What should you know? Prerequisite: of individual repository needs. applicable to born-digital and hybrid (i.e., Students should have taken the course Upon completion of Day One you’ll be mixed analog and digital) records, with and/or passed the exam for Arrangement able to: an emphasis on hands-on work. We’ll use and Description, Part I. This course is one a variety of software tools to establish ★★ List the major processing challenges of the Tactical and Strategic courses in the descriptive control over digital archives, posed by electronic records; Digital Archives Specialist (DAS) Curricu- focusing on arrangement and description lum and Certificate Program. If you intend ★★ Suggest strategies to mitigate them; at the collection and series levels. The to pursue the Certificate, you’ll need to ★★ Identify the elements of an integrated instructor will demonstrate specific tech- pass the examination for this course. arrangement and description program niques, and you’ll practice them on a set of The DAS Core Competencies addressed in for electronic materials; sample records and/or materials supplied this course are: 16 For the most up-to-date information see “Schedule” at www.archivists.org/2014. PRE-CONFERENCE PROGRAMS

★★ #4: Integrate technologies, tools, to fulfill their fundamental purpose–achiev- software, and media within existing ing the widest possible use of their collections. functions for appraising, capturing, pre- Upon completion of this workshop you’ll serving, and providing access to digital be able to: collections. ★★ #5: Plan for the integration of new tools or successive generations of emerging technologies, software, and media. ★★ #6: Curate, store, and retrieve original masters and access copies of digital archives. These courses are designed to be taken separately or together. Choose the option that best meets your needs when you register. Attendance is limited to 35. Instructor: Sam Meister, Digital Archivist and Assistant Professor, Maureen and Mike Mansfield Library, University of Montana.

Copyright Law for Archivists: A Risk Assessment Approach Passengers at Union Station, Washington, D.C.A MARRIOTT WARDMAN PARK http://www.loc.gov/pictures/item/ ★★ Differentiate among key concepts (e.g., 9:00 AM – 5:00 PM 2013651419 Photographer: Trikosko, (Lunch on your own) author, work, exclusive rights, fair use, Marion S. Repository: Library of library and archival exemptions, copy- When is it safe to take a risk? When it Congress Prints and Photographs right term, ownership, and loopholes comes to copyright, that’s a hard question and liabilities); Division Washington, D.C. 20540 USA. to answer. There’s no doubt that copy- http://hdl.loc.gov/loc.pnp/pp.print right rules can sometimes be onerous for ★★ Distinguish copyright from related archivists. What do you do when even a laws; moderate adherence to the provisions of ★★ Apply the tools learned to pursue your Planning New and Remodeled copyright law seems to inhibit such basic review of copyright law; archival work as preservation, reference Archival Facilities ★★ Communicate more effectively withI service, and digitization for external ac- donors, users, and institutional legal MARRIOTT WARDMAN PARK cess? Is it worth taking the risk that your counsel about copyright; and decision might land your repository in 9:00 AM – 5:00 PM court? Will your institution back you up if ★★ Determine your own risk level for plan- (Lunch on your own) ning digital projects. that happens? This workshop introduces archivists to Who should attend? Administrators, legal William Maher, one of the profession’s issues, standards and processes involved in professionals, managers, practitioners, acknowledged experts, presents a workshop planning a new or renovated facility. Using librarians, and museum professionals. that combines a detailed look at copyright lectures, case studies and exercises, the basics with a risk-management approach What should you know? Solid command instructor addresses working with archi- for archivists to use in assessing their own of the English language, especially the tects and contractors, establishing facility collections and institutional circumstances. ability to read and understand complex requirements, exploring energy efficiency, He’ll show you where there can be room to text, reference service methodology, and differing approaches to new construction maneuver by explaining the law’s some- acquisition practices. and renovation, selecting equipment, and times complex facets and he’ll help you Attendance is limited to 35. moving archival collections. learn how to determine whether there are Instructor: William Maher, University Ar- Day Two will conclude with a tour of existing exceptions and limitations you can chivist and Professor, University of Illinois, Archives I (the National Archives) that will use. The ultimate goal is to enable archivists Urbana-Champaign. reinforce what you’ve learned! 17 REGISTER ONLINE: www.archivists.org I PRE-CONFERENCE PROGRAMS

Upon completion of this workshop you’ll Archival Principles and Practices workshop, Archivists, museum professionals, and in- be able to: you’ll be introduced to sources that are dividual scholars should not be intimidated available to assist in the creation of records by technological or financial concerns ★★ Indicate a clear understanding of the and how to define standards for descriptive when considering an OCR project! Learn design and building processes involved and subject cataloging at the collection or how to find and use freely available tools in creating new or remodeled facilities; item level. And you’ll have the chance to for implementing your own, successful ★★ Describe the various roles of those participate in extended discussions of de- OCR projects. involved in the design process and what scriptive metadata standards and how they Does this scenario sound familiar? Your the archivist must do to ensure that the are applied to all types of visual material. aim is to digitize source documents to final building design meets the needs of Upon completion of this workshop you’ll preserve the text in another format and its collections, staff, and users; be able to: make page images available electronically. ★★ Demonstrate an awareness of SAA But then you find that the text is locked in ★★ Identify visual material formats and facilities standards and other technical that document and therefore isn’t avail- briefly explain their historical or con- requirements needed for a successful able for indexing and searching until the textual significance; archival facility; and page images have undergone an additional ★★ Communicate those needs to architects ★★ Analyze or learn to read visual mate- OCR process or a costly hand-transcription and engineers who are unfamiliar with rials, both analog or digital, to create process. Your instructor (who draws on his those standards. effective descriptions/metadata; experience as a member of the Initiative This course draws on and supplements ★★ Perform basic cataloging of visual ma- for Digital Humanities, Media, and Culture Security in Archives and Manuscript terials in an online catalog or database; team that is working on a two-year, Mellon- Repositories and Management of Cultural and funded grant to OCR 45 million pages of 15th- to 18th-century printed and digitized Organizations. ★★ Apply your metadata to a variety of English documents) will demystify the Who should attend? Archivist managers. schema, including, but not limited to, OCR process so that you’re on your way to Dublin Core, Cataloging Cultural Ob- What should you know? Knowledge and achieving your goal. jects (CCo), and Describing Archives: A understanding of basic archival practices Content Standard (DACS). Upon completion of this workshop you’ll and how those relate to building spaces be able to: and needs. Who should attend? Archivist practitioners. ★★ Define the basic principles and vocabu- Attendance is limited to 35. What should you know? Participants should have a basic understanding of lary of OCR; Instructor: Thomas Wilsted, Archival archival principles. Some experience with ★★ Select various open-source tools that Facilities Consultant. arranging and describing/cataloging pho- are essential to the OCR process; and tographs would be helpful. There will be ★★ Describe some of these tools and the TUESDAY, AUGUST 12 a modest list of readings to help attendees Tesseract OCR engine based on hands- prepare for the workshop. Cataloging the Universe of on use. Attendance is limited to 35. Visual Materials: From Prints Who should attend? Archivist practitio- and Photographs to Digital Files Instructors: Laurie A. Baty, Deputy Direc- ners, archivist managers, digital curators, tor, National Capital Radio and Television IT professionals, and librarians. MARRIOTT WARDMAN PARK Museum, Bowie, Maryland; Mary Alice What should you know? Attendees should Harper, Head, Photography and Art Cata- 9:00 AM – 5:00 PM understand the basics of digitization of loging, Harry Ransom Center, The Univer- (Lunch on your own) documents, metadata, and the organiza- sity of Texas at Austin; and Miriam Meislik, tion of data. Attendees who bring their Visual materials present a unique catalog- Media Curator, Archives Service Center, own page images will get a chance to begin ing challenge as a greater understanding University of Pittsburgh. OCR-ing them in the workshop. of process, format, and interpretation is required. Get specialized instruction in the Using Open-Source OCR Tools Attendance is limited to 35. description and cataloging of still analog for Digitization Projects Instructor: Matthew J. Christy, Lead and digital images, including examples of Software Applications Developer, Initiative OFF SITE prints and photographs, many of which for Digital Humanities, Media, and Culture, are used as cartoons, posters, and other 9:00 AM – 5:00 PM Texas A&M University. published works. Building on the (Lunch on your own) information presented in the Photographs:

18 For the most up-to-date information see “Schedule” at www.archivists.org/2014. AUGUST 10–AUGUST 16, 2014

Washington, DC

I I Ben’s Chili Bowl, U Street Einstein Memorial Capitol Dome (inside)

Make Get Connections. Learn. Inspired!

2014 Archives Records ENSURING ACCESS

Register by JulyI 7 and save!

archivists.org/2014

All photos by Destination DC SCHEDULE-AT-A-GLANCE

TUESDAY, AUGUST 12 3:00 PM – 5:00 PM SAA Diversity Committee 8:00 AM – 5:00 PM SAA Finance Committee Service Project(s) I Schedule- 6:00 PM ‒ 9:00 PM 8:00 AM – 4:00 PM AT-A-GLANCE SAA Dictionary Working Group Registration Desk Open Plan your attendance at ARCHIVES RECORDS: Ensuring Access using 8:00 AM – NOON WEDNESDAY, AUGUST 13 this comprehensive listing of meetings,I SAA Council 8:00 AM – 6:00 PM education sessions, forums, networking Registration Open events, and more! 8:00 AM – 12:30 PM Bookstore Open CoSA Board of Directors For the most complete and up-to-date Networking Café Open information about the program – 9:00 AM – 5:00 PM Service Projects II and to register!–see the “Schedule” on the conference website at Arrangement and Description of Electronic Records (Day 2 of 2) 8:00 AM – NOON www.archivists.org/2014. Copyright Law for Archivists: A Risk NAGARA Board of Directors Assessment Approach (Day 2 of 2) SUNDAY, AUGUST 10 SAA Publications Board Planning New and Remodeled SAA Standards Committee: TS-EAC, 9:00 AM – 5:00 PM Archival Facilities (Day 2 of 2) TS-EAD, SDT-DRT Joint Meeting Cataloging the Universe of Visual Accessioning and Ingest for Electronic SAA Standards Committee: TS-AFG Materials: From Prints and Photo- Records (open to members 10:00 am – Noon) graphs to Digital Files Archives: Principles and Practices CoSA Program for Electronic Re- Using Open-Source OCR Tools for (Day 1 of 2) cords Training, Tools, and Standards Digitization Projects (PERTTS) Workshop (Part 2 of 2) MONDAY, AUGUST 11 2014 Research Forum: “Foundations SAA Museum Archives Section and Innovations” Standards and Best Practices Working 9:00 AM – 5:00 PM ARL/SAA Mosaic Leadership Group Symposium Symposium NEW Archives: Principles and Practices 8:00 AM – 10:00 AM (Day 2 of 2) Repository Tours and Open Houses, On- Your-Own Explorations SAA Committee on Education Advocating for Archives Curating Research Assets and Data 9:30 AM – 4:00 PM 8:30 AM – 12:30 PM Using Lifecycle Education I Lincoln Assassination Immersion Tour Academy of Certified Archivists Managing Storage Environments for Certification Exam Sustainable Preservation NOON – 6:00 PM SAA Digital Archives Specialist Arrangement and Description of NAGARA Board of Directors Certificate Comprehensive Exam Electronic Records (Day 1 of 2) Copyright Law for Archivists: A Risk 1:00 PM – 5:00 PM 9:00 AM – 5:00 PM Assessment Approach (Day 1 of 2) CoSA Program for Electronic Re- Repository Tours and Open Houses, Planning New and Remodeled cords Training, Tools, and Standards On-Your-Own Explorations Archival Facilities (Day 1 of 2) (PERTTS) Workshop (Part 1 of 2) Academy of Certified Archivists Board “Rocket’s Red Glare”: Studying of Regents the Chesapeake Campaign of 1814 1:00 PM – 5:00 PM SAA Standards Committee 9:00 AM – NOON 3:00 PM – 6:30 PM SAA Committee on Ethics and SAA Cultural Heritage Working Group CoSA Board of Directors Professional Conduct SAA Intellectual Property Working Group 1:00 PM – 3:00 PM 4:00 PM – 8:00 PM ALA/SAA/AAM Joint Committee SAA Council SAA Membership Committee on Archives, Libraries, and Museums (CALM) 20 IIcon Key: For Pre-Conference the most Program up-to-date Education Session information Special Event CoSA, see NAGARA, “Schedule” or SAA atGroup www.archivists.org/2014. Other Groups Lightning Talks SCHEDULE-AT-A-GLANCE

SAA Committee on Advocacy and 3:30 PM – 5:00 PM 9:30 AM – 10:00 AM Public Policy SAA Roundtable Meetings Mentoring Program Meet-and-Greet 9:30 AM – 4:00 PM ★★ Architectural Records ★★ Archival Educators 10:00 AM – 11:00 AM SAA Congressional Papers Roundtable Pre-Conference Program ★★ Archivists and Archives of Color 101 Getting Things Done with Born- ★★ Archivists’ Toolkit/ArchonTM Digital Collections 10:00 AM – NOON ★★ Human Rights Archives 102 Spreading the Word: Access to ★★ International Archival Affairs Oral History Collections in the Digital SAA Standards Committee: TS-DACS Age ★★ Recorded Sound 103 Editathon: You Have One Hour to 10:00 AM – 1:00 PM ★★ Research Libraries Increase Access to Archival Science SAA Committee on Education / Digi- ★★ Security Info on Wikipedia...Go! tal Archives Specialist Faculty Train- ★★ Web Archiving 104 Leadership Lessons: Tools to ing ★★ Women Archivists Guide You and Words to Inspire You 10:30 AM – NOON 5:15 PM – 7:15 PM 105 The Year of Living Essentially: Got Essential Records? SAA Leadership Orientation and Forum SAA Roundtable Meetings Archival Education: Outcomes ★★ 106 Archival History and Opportunities 11:30 AM – 1:00 PM ★★ Archives Management 107 Archivist AND Records Manager?! ArchivesSpace User Advisory Council ★★ Encoded Archival Description Strategies for Dual-Role Archivists ★★ Local Government Records NOON – 5:00 PM 108 Preventive Conservation in the ★★ Lone Arrangers Archives: Broad Approaches for a Council of State Archivists Work Session ★★ Metadata and Digital Object Big Impact ★★ Military Archives 109 Ethics, Provenance, Meta- 12:30 PM – 1:30 PM ★★ Performing Arts data: Trust and Recordkeeping in the SAA Membership Committee: ★★ Students and New Archives Professionals Cloud? Career Development Subcommittee ★★ Visual Materials Cataloging and Access 110 Primary Sources in the Sciences: SAA Membership Committee: ★★ Women’s Collections Accessing the Past to Ensure Tomorrow’s Discoveries Mentoring Subcommittee Building the Business Case for Long- term Digital Preservation (Sponsored 1:00 PM – 5:00 PM by Silver Sponsor Preservica.) 11:30 AM – 1:30 PM The American Archivist Editorial Board Lunch On Your Own 7:30 PM – 8:45 PM SAA Business Archives Section Colloquium New Member/First-Timer Orientation 11:15 AM – 1:15 PM and Forum Academy of Certified Archivists 1:00 PM – 2:30 PM Lunch and Business Meeting Regional Archival Associations THURSDAY, AUGUST 14 Consortium Meeting NOON – 1:15 PM 7:00 AM – 5:30 PM Forums: 1:00 PM – 2:00 PM Registration Open ★★ Diversifying the Archival Record 2014 Program Committee Bookstore Open ★★ Ethics Case Studies (CoSA/NAGARA/SAA) Networking Café Open ★★ Continuing the Conversation: Archival Education. 1:30 PM – 2:30 PM 7:00 AM – 8:00 AM ★★ Exploring New Ways to Share Your Digital Archive (Sponsored by Silver Sponsor SAA Membership Committee: “The Latest Words” Breakfast Forum Preservica.) Key Contacts Subcommittee (SAA Dictionary Working Group) (Bring Your Own) Brown Bag Lunches: 2:00 PM – 3:30 PM ★★ State Historical Records Advisory Boards 8:00 AM – 9:30 AM (SHRABs) SAA Awards Committee Plenary I: Ensuring Access ★★ EAD Consortia/Digital Content and Digital (CoSA Leadership Award, NAGARA Preservation Consortia 2:00 PM – 3:00 PM Award(s), SAA Fellows, and SAA ★★ SAA Oral History Section 2015 Program Committee (SAA) Council Exemplary Service Award(s) ★★ LibGuides

21 I Icon Key: Pre-Conference Program REGISTER Education Session ONLINE: Special Event www.archivists.org CoSA, NAGARA, or SAA Group Other Groups Lightning Talks SCHEDULE-AT-A-GLANCE

1:00 PM – 3:00 PM 3:30 PM – 5:00 PM 307 Many Languages, One Archives: Creating Multilingual Finding Aids Archivists for Congregations of SAA Student Chapter Leaders and Digital Collections Women Religious 5:30 PM – 7:30 PM 308 Establishing a Description and 1:30 PM – 2:45 PM Access Cooperative: From Project Exhibit Hall Grand Opening / Happy Hour to Program 201 A Trickle Becomes a Flood: Graduate Student Poster Presentations Agency, Ethics and Information 309 For the Increase and Diffusion of Knowledge: Achieving the Smith- 202 Lean In: Archival Management and 7:30 PM– 9:30 PM sonian Institution’s Mission Through the Gender Dynamics of Leadership Crowdsourced Transcription Mixers and Alumni Parties 203 Talking to Stakeholders about 310 Database Management: Challenges Electronic Records 8:30 PM – 9:45 PM for Military Records on the Home Front 204 The PROFS Case 25 Years Later: Archives in the Movies Its Historical Impact and Lessons 10:30 AM – 11:45 AM Learned FRIDAY, AUGUST 15 401 Ensuring Access to the Bits: Archi- 205 Burning Decisions: Case Studies val Application of Digital Forensics on Appraisal for Access 7:00 AM – 6:00 PM 402 Spread the Word! A Pecha Kucha 206 Show Me the Stuff: Integrating on Reaching Out and Raising Aware- Registration Open Digital Objects in Finding Aids ness Bookstore Open 207 Partners in Practice: Archivists 403 Learning to Teach and Teaching and Researchers Collaboratively Im- Networking Café Open to Learn: Instruction and the Use of proving Access to Health Collections Primary Sources 208 ICA: Making Change Happen in 7:00 AM – 8:00 AM 404 Making It Happen: Tools and the Global Archival Community Write Away! Breakfast Tips for Effective Archival Project Management 209 Weighing in for the Balance: Indigenous Researchers’ Perpectives 8:00 AM – 9:00 AM 405 Access Under Occupation: on Using Non-Native Archives Archival Collections in Palestine Plenary Session II 210 Do You Hear What I Hear? Intro- (SAA Student Scholarships and 406 Awareness and Advocacy: ducing High Performance Sound Tech- Travel Awards) Partnering, Learning, and Working nologies for Access and Scholarship with Allied Organizations 9:00 AM – 4:30 PM 407 Documenting the Epidemic: 1:30 PM – 4:30 PM Exhibit Hall Open Preserving and Making Accessible Academy of Certified Archivists HIV/AIDS History Item-Writing Workshop 9:00 AM – 9:30 AM 408 Access to Religious Archives Impacted by Clergy Sexual Miscon- Exhibit Hall Coffee Break 3:00 PM – 3:30 PM duct Allegations Professional Posters 9:15 AM – 10:15 AM 409 Laboring for Access: Rearing Records in Labor Archives 301 Software Preservation Networks: 3: 15 PM – 3:30 PM A Model for Long-Term Access to 410 Beyond the Floppy Disk: Salute to SAA Authors Proprietary File Formats Rescuing Electronic Records from Complex Systems 302 Accessing the Audiovisual: 3:30 PM – 5:30 PM Challenges, Solutions, and Funding 11:45 AM – 1:00 PM NAGARA Business Meeting Possibilities Exhibit Hall Brunch SAA Section Meetings 303 Access to Funds Means Access to Archives: How Raising Private ★★ Acquisitions and Appraisal Money Works 11:45 AM – 12:45 PM ★★ Description (3:30 pm – 5:00 pm) 304 Reach Them and They Will Come: Graduate Student Poster Presentations ★★ Electronic Records (3:30 pm – 5:00 pm) New Approaches for the Archival Edu- ★★ Oral History cator 12:30 PM – 2:30 PM ★★ Preservation 305 Managing Social Media as Official CoSA Business Meeting ★★ Reference, Access, and Outreach Records Using the Cloud for Digital Preservation ★★ Visual Materials 306 Integrating History: A Search-and- (Sponsored by Silver Sponsor Preservica.) Recovery Effort in Alabama Archives

22 Icon Key: For Pre-Conference the most Program up-to-date Education Session information Special Event CoSA, see NAGARA, “Schedule” or SAA atGroup www.archivists.org/2014. Other Groups Lightning Talks SCHEDULE-AT-A-GLANCE

SAA Section Meetings 4:00 PM – 4:30 PM 10:00 AM – 11:00 AM ★★ Archivists of Religious Collections Professional Posters 701 When Communities Perform Their (12:30 pm – 2:00 pm) Own Documentation: The Dos and ★★ Business Archives 5:45 PM – 6:45 PM Don’ts of Building a Communitiy/ Family Documentation Project ★★ College and University Archives Awards Ceremony (12:30 pm – 2:00 pm) 702 Making It Rain: Crowdfunding for Archival Projects ★★ Government Records (12:30 pm – 2:00 pm) 7:00 PM – 9:00 PM ★★ Manuscript Repositories 703 From Crawling to Walking: All-Attendee Reception ★★ Museum Archives Improving Access to Web Archives 10:00 PM – 11:15 PM 704 Live Long and Prosper: Science 2:45 PM – 3:45 PM Fiction in Archives and Special 501 Taken for Granted: How Term Po- Return of Raiders of the Lost Archives Collections sitions Affect New Professionals and 705 Young, Black, Brown and Yellow: the Repositories That Employ Them SATURDAY, AUGUST 16 Diversity Recruitment Practices from 502 Untangling the Web: Diverse the Field 7:00 AM – 10:00 AM Experiences with Access from the Web 706 A Push in the Right Direction: Archiving Trenches Registration Open Expanding Models of Mentorship 503 How Are We Doing? Improving Networking Café Open 707 Audiovisual Alacrity: Managing Access Through Assessment Timely Access to Audiovisual Collec- 504 Protecting our Heritage: Holdings 7:00 AM – 9:00 AM tions Protection Training for Your Institu- Bookstore Open 708 Archivist! Data Librarian! Asset tion Manager! Do the Differences Really 505 Negotiating Access: Breaking 8:30 AM – 9:45 PM Matter? Down Intellectual Property Barriers to 709: Discovering Our Shared History Digital Projects 601 Born-Digital Content on Obsolete Physical Media: Challenges and in Chancery Court Records: 506 Access in the Absence of Legislat- Solutions The Vermont and Virginia Approach ed Rights: The Australian Experience 602 Metadata and Digital Preservation: 710 Establishing a Foundation for 507 Appraising Government Records: How Much Do We Really Need? Access: ARMA, NARA, and ISO What Constitutes Value? Frameworks for Improving 603 Connecting Our Collections to Information Management 508 Copyright Risk Management in Our Communities: Developing Exhibit Recorded Sound Archives Programs in Archives 11:15 AM – 12:30 PM 509 Life and Death in the Motor City: 604 Destroyed by the SEM Model22a Two Case Studies of Privacy and Access SAA Annual Membership (Business) Hybridized Desintigrator with a Meeting 510 Frameworks for the Discussion of 3/32-Inch Screen Architectural Digital Data 605 Related But Separated: 12:30 PM – 1:30 PM Managing and Representing 3:45 PM – 4:30 PM Collections of Separated Materials SAA Standards Subcommittee: TS-GRD Exhibit Hall Closing Break 606 The Ethics of Access to Refugee 1:00 PM – 2:30 PM Records and Archives SAA Council 4:00 PM – 5:30 PM 607 Graduate Student Paper Presentations SAA Roundtable Meetings 4:00 PM – 7:00 PM ★★ Congressional Papers 608 Federal Declassification Initiatives and Challenges Archives Leadership Institute ★★ Issues and Advocacy Reception and Dinner ★★ Labor Archives 609 Larger Than Life: Ensuring Access to Our Visual Heritage Collections ★★ Latin American and Caribbean Cultural SUNDAY, AUGUST 17 Heritage Archives 610 Get Schooled: Producing Online ★★ Lesbian and Gay Archives Education and Training Programs 9:00 AM – 5:00 PM ★★ Native American Archives for Practitioners, Patrons, and Records Producers THATCampSAA ★★ Privacy and Confidentiality ★★ Public Library Archives/Special Collections 9:00 AM – 1:00 PM ★★ Records Management Archives Leadership Institute ★★ Science, Technology, and Health Care Practices Workshop

23 Icon Key: Pre-Conference Program REGISTER Education Session ONLINE: Special Event www.archivists.org CoSA, NAGARA, or SAA Group Other Groups Lightning Talks CoSA thanks our Corporate Sponsors and Funders for their programmatic and ongoing support:

Council of State Archivists Documenting government • Promoting history • Securing rights Visit our display during the Annual Meeting to learn more about CoSA! www.statearchivists.org AUGUST 10–AUGUST 16, 2014 Marriott Wardman Park Washington, DC

I

Day-By-Day Schedule of Events

Plan your conference attendance using this comprehensive For the most complete and up-to-date information, listing of meetings, education sessions, forums, networking refer to the “Schedule” on the conference website at events, and more! For registration fees, see pages 58 – 59. www.archivists.org/2014.

SUNDAY, AUGUST 10 Ride is a free bus tour open to all SAA 8:00 AM – 12:30 PM members. Registration is limited to 50 peo- 9:00 AM – 5:00 PM ple. You can add your name to the list by CoSA Board of Directors emailing Mike Miller at joseph.m.miller1@ 9:00 AM – 5:00 PM Preconference Programs usmc.mil. See descriptions on pages 13-18 Preconference Programs for the following workshops: 3:00 PM – 6:30 PM See descriptions on pages 13-18 ★★ Accessioning and Ingest for Electronic 2014 for the following workshops: Records CoSA Board of Directors ★★ Arrangement and Description of Electronic ★★ Archives: Principles and Practices (Day 1 of 2) Records (Day 2 of 2) 4:00 PM – 8:00 PM ★★ Copyright Law for Archivists: MONDAY, ArchivesAUGUST 11 RecordsA Risk Assessment Approach (Day 2 of 2) SAA Council ★★ Planning New and Remodeled Archival 9:00 AM – 5:00 PM Facilities (Day 2 of 2) TUESDAY, AUGUST 12 ★★ Cataloging the Universe of Visual Materials: Preconference ProgramsENSURING ACCESSFrom Prints and Photographs to Digital Files See descriptions on pages 13-18 8:00 AM – 9:00 PM ★★ Using Open-Source OCR Tools for for the following workshops: Digitization Projects ★★ Archives: Principles and Practices (Day 2 of 2) Board, Committee, Task Force, and Working Group Meetings 2014 Research Forum: ★★ Advocating for Archives I “Foundations and Innovations” ★★ Curating Research Assets and Data Using See the boxed schedule on page 26 for a Lifecycle Education complete listing of board, committee, task Participants’ enthusiastic response to the

★★ ManagingCOSA Storage• EnvironmentsNAGARA for Sus- •force,SAA and working group JOINT meetings. ANNUALpast seven Research MEETING Forums confirms that tainable Preservation the full spectrum of research activities— ★★ Arrangement and Description of Electronic 8:00 AM – 5:00 PM from “pure” research to applied research Records (Day 1 of 2) to innovative practice—is of interest and ★★ Copyright Law for Archivists: A Risk Assess- Service Project(s) I value to the archives community. If you’re ment Approach (Day 1 of 2) Watch the conference website (www.ar- engaged in research…seeking to identify re- ★★ Planning New and Remodeled Archival chivists.org/2014) and the Host Committee search-based solutions for your institution… Facilities (Day 1 of 2) blog (http://archivesdc2014.wordpress.com) willing to participate in the research cycle “Rocket’s Red Glare”: Studying the for details about service opportunities and by serving as a beta site for research trials… Chesapeake Campaign of 1814 how you can get involved! or simply interested in what’s happening in Join a bicentennial War of 1812 Staff Ride research and innovation…then join us for (tour) to study the Chesapeake Campaign 8:00 AM – 4:00 PM the 8th Annual SAA Research Forum! See of 1814. Examine the Battles of Bladensburg the Call for Participants / Call for Presen- Registration Desk Open and Fort McHenry using archival sources tations on page TK. Free to conference registrants; $50 / $25 (students) for those such as letters, diaries, and maps that tell 8:00 AM – NOON the story from individual participants’ not registered for ARCHIVES RECORDS: points of view. Hear from soldiers, sailors, SAA Council Ensuring Access (badge required for admis- Marines, British military, and “the rocket’s sion). See Registration Form onI page 58. red glare!” The Chesapeake Campaign Staff 25 REGISTER ONLINE: www.archivists.org TUESDAY, AUGUST 12

ARL/SAA Mosaic Board, Committee, Task Force, Leadership Symposium NEW! and Working Group Meetings The initial cohort of five Mosaic Program scholars participates in a full day of leader- MONDAY, AUGUST 11 ship development and conversation. The Mosaic Program is a joint project of the 3:00 pm – 6:30 pm CoSA Board of Directors Association of Research Libraries and SAA 4:00 pm – 8:00 pm SAA Council that is funded by a three-year grant from the Institute of Museum and Library Services. TUESDAY, AUGUST 12 Repository Tours and Open Houses, 8:00 am – NOON SAA Council On-Your-Own Explorations 8:00 am – 12:30 pm CoSA Board of Directors Your DC-area colleagues represent some of NOON – 6:00 pm NAGARA Board of Directors the most diverse and interesting reposi- 1:00 pm – 5:00 pm SAA Standards Committee tories in the country— many of which are offering special behind-the-scenes access SAA Committee on Ethics and Professional Conduct for ARCHIVES RECORDS: Ensuring 1:00 pm – 3:00 pm SAA Membership Committee Access attendees on Tuesday, August 12, 3:00 pm – 5:00 pm SAA Diversity Committee and Wednesday,I August 13. Please check SAA Finance Committee the conference website at www.archivists. 6:00 pm – 9:00 pm SAA Dictionary Working Group org/2014 for more information and updates provided by our dynamic Host Commit- tee! (And be sure to check out the Host WEDNESDAY, AUGUST 13 Committee’s blog at http://archivesdc2014. 8:00 am – NOON SAA Publications Board wordpress.com/.) SAA Standards Committee: TS-EAC, TS-EAD, SDT-DRT Joint Meeting 9:30 AM – 4:00 PM SAA Standards Committee: TS-AFG (open to members 10:00 am – Noon) 8:00 am – NOON NAGARA Board of Directors Lincoln Assassination 8:00 am – 10:00 am SAA Committee on Education Immersion Tour 9:00 am – 5:00 pm Academy of Certified Archivists Board of Regents Do you have your own conspiracy theory about the Lincoln assassination? Join 9:00 AM – NOON SAA Cultural Heritage Working Group the Military Archives Round Table as we SAA Intellectual Property Working Group study the original Lincoln documents at ALA/SAA/AAM Joint Committee on Archives, Libraries, and Museums NARA, and then walk to Ford’s Theater (CALM) and view other sites associated with the SAA Committee on Advocacy and Public Policy assassination. Registration is free and 10:00 am – NOON SAA Standards Committee: TS-DACS open to all SAA members but limited to 10:00 am – 1:00 pm SAA Committee on Education / Digital Archives Specialist 15 people. For information and to sign up for the tour, please email Mike Miller at Faculty Training [email protected]. 12:30 pm – 1:30 pm SAA Membership Committee: Career Development Subcommittee SAA Membership Committee: Mentoring Subcommittee NOON – 6:00 PM 1:00 pm – 5:00 pm The American Archivist Editorial Board 1:00 pm – 2:00 pm 2014 Program CommitteeI (CoSA/NAGARA/SAA) NAGARA Board of Directors 1:30 pm – 2:30 pm SAA Membership Committee: Key Contacts Subcommittee 1:00 PM – 5:00 PM 2:00 pm – 3:30 pm SAA Awards Committee CoSA Program for Electronic 2:00 pm – 3:00 pm 2015 Program Committee (SAA) Records Training, Tools, and Standards (PERTTS) Workshop SATURDAY, AUGUST 16 (Part 1 of 2) 12:30 pm – 1:30 pm SAA Standards Committee: TS-GRD With funding from NHPRC, PERTTS is 1:00 pm – 2:30 pm SAA Council amassing content for a new online portal that will debut this year. The workshop orients 26 For the most up-to-date information see “Schedule” at www.archivists.org/2014. I TUESDAY, AUGUST 12 — WEDNESDAY, AUGUST 13

participants to the portal and addresses re- SAA Digital Archives Specialist and Forum: http://www2.archivists.org/ lated electronic records management issues. Certificate Comprehensive Exam governance/leaderresources. Attendance Open to State and Territory Archivists and by all SAA component group leaders is their staffs. For more information, contact 9:00 AM – 5:00 PM strongly encouraged. Consider continuing CoSA Executive Director Anne Ackerson at your conversation over lunch with one or Repository Tours / Open Houses [email protected]. more colleagues! Your DC-area colleagues represent some WEDNESDAY, AUGUST 13 of the most diverse and interesting reposi- 11:30 AM – 1:00 PM tories in the country— many of which are 8:00 AM – 5:00 PM offering special behind-the-scenes access ArchivesSpace User Advisory Council for ARCHIVES RECORDS: Ensuring Board, Committee, Task Force, and Access attendees on Tuesday, August 12, NOON – 5:00 PM Working Group Meetings and Wednesday,I August 13. Please check Council of State Archivists the conference website at www.archivists. See the boxed schedule on page 26 for a Work Session complete listing of board, committee, task org/2014 for more information and updates During CoSA’s annual Work Session, CoSA force, and working group meetings. provided by our dynamic Host Commit- tee! (And be sure to check out the Host members discuss issues of current interest and hear reports on the progress of pro- 8:00 AM – 6:00 PM Committee’s blog at http://archivesdc2014. wordpress.com.) gramming, funding, legislation, and other Registration Open initiatives. Lunch sponsored by Ancestry. com. (Lunch is complimentary for up to Bookstore Open 9:00 AM – 5:00 PM two representatives from each state/terri- Networking Café Open Academy of Certified Archivists tory; the nominal lunch fee for additional Service Projects II Board of Regents representatives is $15 each. Pre-registration is required; see the registration form on Watch the conference website (www.ar- 9:30 AM – 4:00 PM page TK.) chivists.org/2014) and the Host Committee blog (http://archivesdc2014.wordpress.com) SAA Congressional Papers 1:00 PM – 5:00 PM for details about service opportunities and Roundtable Pre-Conference Program how you can get involved! The CPR’s pre-conference program will SAA Business Archives Section take place off site and include presentations Colloquium 8:00 AM – NOON and discussions on the topics of electronic Join the SAA Business Archives Section for records and oral history projects. Program NAGARA Board of Directors in-depth presentations and discussion of information is available on the CPR website topics pertinent to business archivists. You CoSA Program for Electronic at http://www2.archivists.org/groups/con- need not be a business archivist to attend. Records Training, Tools, and gressional-papers-roundtable. (See Friday, For more details, see the Section’s website, Standards (PERTTS) Workshop August 15, 4:00 pm – 5:30 pm, for informa- http://www2.archivists.org/groups/busi- (Part 2 of 2) tion about CPR’s business meeting in the ness-archives-section. With funding from NHPRC, PERTTS is conference hotel.) amassing content for a new online portal that 1:00 PM – 2:30 PM will debut this year. The workshop orients 10:30 AM – NOON participants to the portal and addresses re- Regional Archival Associations lated electronic records management issues. SAA Leadership Orientation Consortium Meeting Open to State and Territory Archivists and and Forum The Regional Archival Associations Con- I their staffs. For more information, contact Each year, all SAA component group lead- sortium (RAAC) was formally established CoSA Executive Director Anne Ackerson at ers are invited to attend an interactive in 2013. Representatives from the regionals [email protected]. forum that connects experienced leaders meet to discuss the group’s progress and its with new ones in an effort to help you first initiatives related to advocacy, disaster SAA Museum Archives Section gain an understanding of your roles and planning, public awareness, and education. Standards and Best Practices responsibilities as the leader of a section, Plans for carrying out RAAC’s three-year Working Group Symposium roundtable, board, committee, task force, plan as submitted to SAA in July 2014 also or working group – and to enhance your 8:30 AM – 12:30 PM are discussed. See http://bit.ly/1ih5YG2 for effectiveness! To view the information pre- more information. Academy of Certified Archivists sented at the 2013 Leadership Orientation Certification Exam 27 REGISTER ONLINE: www.archivists.org I WEDNESDAY, AUGUST 13

SAA Roundtable Meetings colleagues are doing around the world, 5:15 PM – 7:15 PM then this is the place to be! This meeting Each of SAA’s 32 Roundtables meets at Archival History ARCHIVES RECORDS: Ensuring Access will have an open format that encourages networking and the sharing of news about AHRT promotes interest in the profession’s to conduct business and share information. current projects and a variety of issues. own past and suggests ways of study- Roundtable Imeetings are open to both SAA ing its history. Please join us for a brief members and nonmembers. (For additional Recorded Sound business meeting, including a discussion Roundtable meetings, see Friday, August 15, The Recorded Sound Roundtable is open of what members would like to see for 4:00 pm – 5:30 pm.) to anyone interested in the preservation future roundtable activities, followed by an and management of audio collections. The archival history-focused panel presentation 3:30 PM – 5:00 PM Roundtable serves as a forum for discuss- (exact subject TBA). All are welcome. Architectural Records ing archival issues related to management, Archives Management Architectural Records Roundtable provides preservation, and use of audio resources All who are interested in the management a forum for discussing issues related to the in archives and other cultural heritage of archives should attend this meeting. Our access to and care of architectural materials. repositories. program will focus on how to be successful This year’s meeting is devoted to digital- Research Libraries at advocating for the archives, both inter- related issues, including an update from our nally and externally. Join the discussion CAD/BIM Task Force and an incubator ses- RLRT promotes discussion and collabora- and the business meeting that follows. sion on best practices for born-digital design tion on initiatives and research projects that affect archivists working in a research We look forward to seeing you there! records (see our website for more details). library context. Join us for a program Encoded Archival Description Archival Educators about Unhidden Collections as we look This year’s program will focus primarily In addition to our business meeting, at the work research libraries are doing in on the changes that come with EAD3, pre- several schools will present on their digital this area. Panelists discuss such aspects sented for both technical and non-technical curation programs. as hidden born-digital collections, mass digitization, linked data, EAD aggregation/ archivists. Come learn about EAD3, includ- Archivists and Archives of Color integrated discovery interfaces, and more. ing what it is, how it affects discovery, and why you should (or should not) consider Join us for the AAC business meeting Security moving to or implementing EAD3. to discuss roundtable activities, hear The Roundtable meeting includes a forum committee reports, and meet the 2014- Local Government Records 2015 leadership as well as the Pinkett and for discussion of current security issues Please join us to discuss topics of inter- Mosaic award winners. facing cultural heritage institutions through open discussion, review of current events, est to local government records as well as Archivists’ Toolkit/ArchonTM and speakers from various institutions. This address items of roundtable business. Our invited speakers will be from the District ATART provides a forum for those interested year’s meeting will also focus on the results of Columbia Archives: William Branch, Ar- in archival collection management tools to of our member survey and identification of chivist, and Clarence Davis, Public Records exchange knowledge and expertise. Come projects to implement in 2015. Administrator and Historian for the District and join the discussion about the latest initia- Web Archiving of Columbia. Find the Archives here: http:// tives of the roundtable, the roundtable survey os.dc.gov/service/research-and-resources. data, and plans for the coming year. Anyone interested in web archiving is encouraged to attend this meeting. The pro- Human Rights Archives gram will highlight web archiving tools and Lone Arrangers Are you an archivist working alone or with The Roundtable meeting will include pan- include a discussion of enhancing institu- limited resources? Are you new to the elists Barbara Lewis from the University of tional practices and national standards. Archives field? Join the Lone Arrangers South Florida who will make a presentation Women Archivists and SNAP roundtables for a chance to meet on the USF Holocaust and Genocide Stud- your fellow archivists face to face! The an- ies Oral History Project. Her presentation Join us for a workshop on professional devel- nual business meeting follows panels and will be followed by a discussion with Max opment! We will further explore the themes open discussion on the topics of archival Rameau, a housing rights activist residing discussed over the past year in our live-tweet consultation and internships, including in Washington, D.C. sessions and “three questions” posts on our blog, including writing and publishing, mentoring. Following the meeting we will International Archival Affairs presenting, and obtaining support (monetary move the discussion to a local establish- If you’re interested in the role of our and collegial). After the workshop, we will ment for drinks. profession internationally and what your host our annual business meeting. 28 For the most up-to-date information see “Schedule” at www.archivists.org/2014. Simply the WEDNESDAY, AUGUST 13 – THURSDAY, AUGUST 14

Best! Military Archives 5:15 PM – 7:15 PM CoSA, NAGARA, Please join the Military Archivists for our annual business meeting. We will have Building the Business Case for and SAA have long Long-term Digital Preservation and proud histories presentations by the NARA Archival Discuss examples and explore ways of of celebrating the accomplishments of Recovery Team on physical security and developing a business case for getting your members and friends of the archives by the American WWII Orphans Network digital preservation project off the ground profession. The awards programs help concerning the complications of legacy and funded for the long term. (Sponsored us learn about innovative projects and collections. Anyone interested in these by Silver Sponsor Preservica.) publications, applaud young members common archives issues is invited to attend. of the profession receiving their first Performing Arts 7:30 PM – 8:45 PM honors, and acknowledge the many The PAR meeting is open to archivists who contributions of our members. Chances work with or have an interest in performing New Member/First-Timer are good that someone you know is arts materials. Please join us for presentations Orientation and Forum among those being recognized. Please by several speakers on the subject of punk All attendees are welcome to join represen- show your support! rock and other performance art ephemera. tatives of SAA’s Membership Committee, Because CoSA, NAGARA, and SAA Key Contact Program, Council, and staff for Students and New Archives sponsor more than 20 award oppor- a casual conversation about how to make Professionals tunities, recognitions will be made at the most of your time at the conference. special events throughout the meeting: Are you an archivist working alone or Refreshments will be served and a cash bar with limited resources? Are you new to the will be available. THURSDAY, AUGUST 14 Archives field? Join the Lone Arrangers and SNAP roundtables for a chance to meet THURSDAY, AUGUST 14 8:00 am – 9:30 am your fellow archivists face to face! The an- nual business meeting follows panels and 7:00 AM – 5:30 PM Plenary I: CoSA Leadership open discussion on the topics of archival Award, NAGARA Award(s), consultation and internships, including Registration Open SAA Fellows, and SAA Council mentoring. Following the meeting we will Bookstore Open Exemplary Service Award(s) move the discussion to a local establish- ment for drinks. Networking Café Open FRIDAY, AUGUST 15 Visual Materials Cataloging 7:00 AM – 8:00 AM and Access 8:00 am – 9:00 am “The Latest Words” Breakfast Forum Join us for a presentation on the recently Have a conversation over a light conti- published Descriptive Cataloging of Rare Plenary II: SAA Student nental breakfast with SAA’s Dictionary Scholarships and Travel Awards Materials (Graphics). Speakers Erin Blake Working Group on the new Dictionary (editor), Helena Zinkham and Mary Mundy of Archives Terminology. 5:45 pm – 6:45 pm (co-editors) from LC’s Prints and Photo- graphs Division, and James Eason (UC 8:00 AM – 9:30 AM Awards Ceremony: Berkeley) present a “live cataloging demo” All other awards direct from their guidelines and instruc- Plenary I: Ensuring Access tions for descriptive cataloging of graphic CoSA President Matt Veatch, NAGARA materials other than maps. President Daphne DeLeon, and SAA Metadata and Digital Object Women’s Collections President Danna Bell welcome attendees to a stimulating opening session featuring a MDOR promotes discussion about access, Join us for a discussion of the challenges panel discussion of “Ensuring Access” (with management, and preservation of digital and opportunities of ensuring access to David Cuillier of the University of Arizona archival objects and their metadata. This women’s collections. We will be joined by School of Journalism, an expert on citizen year the MDOR membership selected our Heather Slania, Director of Library and Re- and press access to government informa- meeting format and themes. Come join search at the National Museum for Women tion and current president of the Society of us for two sets of terrific lightning talks on in the Arts in DC, who will discuss her Professional Journalists) as well as presen- metadata enhancement and project and position and her efforts to archive the “con- tation of several CoSA, NAGARA, and SAA workflow management. See you there! temporary art web.” After the discussion awards. we will host our annual business meeting.

29 REGISTER ONLINE: www.archivists.org THURSDAY, AUGUST 14

9:30 AM – 10:00 AM and how they are connecting their collec- Leadership Lessons: tions with users. Institutions are large and 104 Tools to Guide You and Mentoring Program Meet-and-Greet small; federal and educational; public and Words to Inspire You Are you seeking guidance on your profes- private. The projects include providing sional development? Do you want to share online access to materials, managing oral Concrete tools and examples are offered your knowledge and experience with a history collections without adequate release to help attendees learn and apply tested fresh young talent? Stop by the Networking forms, and outreach to increase use of digi- leadership techniques to their work and Café and learn about how SAA’s dynamic tized collections. personal lives in order to interact more Mentoring Program can help you make the effectively with others. Techniques offered Regina T. Akers right connections. And if you’re already are applicable not only to such workplace Naval History and Heritage Command part of the Program, this is a great oppor- situations as directing employees and lead- Trevor Alvord tunity to meet your mentor or protégé in ing or participating in teams, but also to Brigham Young University person! (Thursday, 9:30 – 10:00 am) volunteer efforts, social organizations, and David Caruso even family dynamics. Attendees learn to Chemical Heritage Foundation 10:00 AM – 11:00 AM lead— and to be more effective and produc- Shannon M. Lausch tive participants in— group efforts. University of Arkansas at Little Rock Hodges: Why Didn’t They Tell Me This Ten Years GettingThings Done with Amanda Nelson Ago? Things I Wish I Had Known When I Was a 101 Born-Digital Collections American Institute of Physics New Leader Blynne Olivieri Expect the Unexpected: Stepping up Recently we have seen a proliferation of re- University of West Georgia McClurkin: sources enumerating the minimal steps nec- During a Shaking-up Caryn Radick essary to establish an appropriate archival Rutgers University Mix: Lean In, Take On, Reach Out! Lessons from context and ensure long-term preservation a Reluctant Library Director Kent Randell of and access to born-digital assets. These St. Mary’s College of Maryland Ann E. Hodges, Chair contributions have demystified the problem Susan Rosenfeld, The University of Texas at Arlington and inspired a number of archives to start or Society of Former FBI Special Agents, Brenda S. McClurkin improve existing programs. Archivists from FSR Associates The University of Texas at Arlington diverse institutions discuss the factors and Rachel Telford, Chair Lisa A. Mix issues they considered in implementing The Library of Congress New York-Presbyterian/Weill Cornell or extending their programs for handling Courtney Tollison Medical Center born-digital collections. Furman University Brian J. Dietz, Chair The Year of Living Essentially: NCSU Libraries Editathon: You Have One 105 Got Essential Records? Jason Evans Groth 103 Hour to Increase Access NCSU Libraries to Archival Science Info The speakers present a case study of how the Arizona Library, Archives, and Public Ashley E. Howdeshell on Wikipedia...Go! Loyola University Chicago Records (LAPR) designated 2013 the Year Daniel W. Noonan Come sharpen your wiki-skills (or acquire of Essential Records and embarked on a The Ohio State University brand new ones) at this interactive new ses- year-long campaign to educate and train all Jessica Sedgwick sion format: the Wikipedia editathon. This Arizona public bodies on essential (vital) re- Suffolk University is a unique opportunity to work side-by- cords. By the end of this session, attendees Lauren M. Sorensen side with colleagues and Wikipedia experts will have the knowledge, tools, and an Es- The Library of Congress in a collaborative learning environment as sential (Vital) Records Program model that we expand encyclopedia articles related to can be used to roll out a similar program archival science. Attendees will learn Wiki- anywhere in the U.S. Spreading the Word: Access 102 to Oral History Collections pedia best practices and gain knowledge Sturgeon: Prologue to the Year of Living Essentially about how to host an editathon at their own in the Digital Age Lucente-Kirkpatirck: Moving From Best Inten- institutions. Note: Attendees should bring tions to a Call for Action How do diverse institutions cope with ac- their own laptop or tablet. Gray: The Wild West and Mandatory Reporting: cess issues when it comes to oral histories Dominic McDevitt-Parks Finding the Best Solution for Everyone in their collections? Lightning session b National Archives at College Park Karen C. Gray presenters discuss how their organizations Sara Snyder, Chair Arizona State Library, Archives, and Public Records provide access to oral history collections Smithsonian American Art Museum

30 For the most up-to-dateI information see “Schedule” at www.archivists.org/2014. I THURSDAY, AUGUST 14

Jerry Lucente-Kirkpatrick Holly Geist Thibodeau: Missing Links? What Happens to the Arizona State Library, Archives, and Public Records Denver Water Chains of Custody and Preservation in the Cloud? Melanie Sturgeon, Chair Lisa M. Sjoberg Corinne Rogers Arizona State Library, Archives, and Public Records Concordia College The University of British Columbia Joseph Tennis Archival Education: Preventive Conservation in University of Washington 106 Outcomes and Opportunities 108 the Archives: Broad Approaches Kenneth F. Thibodeau, Chair for a Big Impact What should be the outcomes of archival Primary Sources in the Sciences: education programs? Are graduates of The shift from routine, item-level preserva- 110 Accessing the Past to Ensure archival education programs equipped to tion actions to collections-based strategies Tomorrow’s Discoveries find and succeed in their first professional in archives parallels the growing focus of positions? Should programs focus on tradi- conservation professionals utilizing preven- Understanding how primary sources are tional archival skills, or should they focus tive conservation to maintain the integrity accessed and used in the sciences is new on technology and digital specializations? of and access to cultural heritage. Panelists territory. Drawing on their work support- In this participatory discussion, a diverse discuss risk management approaches to col- ing classes and research projects in biology, panel of archival educators, managers, and lections care and preventive conservation ecology, and health sciences, university and visionaries will respond to questions about in the context of several institution-based museum archivists describe case studies, community expectations and aspirations case studies. The case studies cover practi- lessons learned, and best practices. Cases for the future of archival education. cal issues of prioritization and selection, are drawn from contexts ranging from K-12 Audience participation is encouraged. benchmarks, housing and storage decisions, education to graduate teaching and re- search. In audience discussion, participants Michelle Light and standards and policies. brainstorm access and use models for new University of Nevada, Las Vegas Priscilla Anderson Danielle Plumer, Chair Harvard University frontiers in the sciences. The University of Texas at Austin Lorraine Dong, Chair Anderson: Open Wide: Using Archives in Ortho- Cecilia Salvatore The University of Texas at Austin dontics Research Dominican University Fletcher Durant Fidler: The Grinnell Resurvey Project: How Samantha Winn New York University Archival Materials are Used to Resurvey Vertebrate Diversity Across California University of Texas at Tyler Laura McCann Peter Wosh New York University Wasman: Seeing Through the Eyes of Early New York University Sarah Stauderman Naturalists: Middle School Students Meet Museum Archives Smithsonian Institution Archives Archivist AND Records Maija Anderson, Chair Oregon Health and Science University 107 Manager?! Strategies for Ethics, Provenance, Metadata: Dual-Role Archivists 109 Trust and Recordkeeping Christina V. Fidler Museum of Vertebrate Zoology in the Cloud? The Lone Arrangers and Records Man- Wendy Wasman agement Roundtables created a records In the digital environment, metadata ac- Cleveland Museum of Natural History management manual in response to the cumulate over the life of records and data. increasing number of archivists taking How can we create, manage, and provide 11:30 AM – 1:30 PM on records management duties. Panelists metadata sufficient for establishing authen- Lunch On Your Own discuss the research done in preparation ticity, preservation, and access in the ex- for the manual, the contents of the manual, panding universe of cloud computing? Who 11:15 AM – 1:15 PM and their experiences starting and main- is responsible? This session explores the taining programs. Attendees will gain a possibilities for formalizing and systematiz- Academy of Certified Archivists better understanding of the current state ing metadata capture – part of InterPARES Lunch and Business Meeting of dual records management/archival pro- Trust, an international, interdisciplinary Join in the celebration of ACA’s 25th an- grams, along with ideas for starting and/or research project studying trustworthiness niversary! In addition to the business maintaining their own program. of records and data in the cloud. meeting and luncheon, a panel will discuss Alexis Antracoli Rogers: Ethical Metadata: Secure Provenance, the Academy’s past, present, and future. Drexel University Privacy, and Access (Lunch is $30 for ACA members; see the Nancy Freeman, Chair Tennis: Metadata, Mutatis Mutandis: Cloud- registration form on page 58.) Loyola University Chicago Based Conceptions of Authenticity Metadata

31 REGISTER ONLINE: www.archivists.org I I THURSDAY, AUGUST 14

NOON – 1:15 PM (Bring Your Own) profession. This structured panel discussion Brown Bag Lunches: provides the unique perspectives of women Forums and ★★ State Historical Records Advisory Boards managers from academic, nonprofit organi- Brown Bag Lunches (SHRABs) zation, government, and county-historical As of April 15, the following open forums ★★ EAD Consortia/Digital Content and Digital archives. The panel includes a framing of and brown bag lunches are tentatively Preservation Consortia the status of women in the profession, with scheduled. For updates and details, see ★★ SAA Oral History Section a special focus on women in management the conference website (www.archivists. ★★ LibGuides positions. Panelists discuss their individual org/2014) and the Onsite Program. experiences as women managers and their 1:00 PM – 3:00 PM unique management styles within their in- Forums: stitutions. They offer concrete examples of Diversifying the Archival Record Archivists for Congregations of how they negotiate gender and leadership, Panelists representing diverse perspectives Women Religious including issues of mentoring, communi- discuss what it means to diversify the ar- cation, life-work balance, advancement, 1:30 PM – 2:45 PM chival record and how we might commit to salary negotiation and, of course, learning creating ways to make a change within the to “lean in” to the archives profession. archival profession. (Sponsored by SAA’s A Trickle Becomes a Flood: Cheryl L. Stadel-Bevans, Chair Diversity Committee.) 201 Agency, Ethics, and Information HUD-OIG Ethics Case Studies From the Internet activism of Aaron Swartz Lisa Haralampus Interested in writing or hearing about ethics to Wikileaks’ release of confidential U.S. National Archives at College Park case studies based on the 2012 revision of diplomatic cables, numerous events in Lisa Mangiafico the Code of Ethics for Archivists? If so, join recent years have challenged the scope and Soroptimist International of the Americas members of SAA’s Committee on Ethics implications of privacy, confidentiality, and and Professional Conduct (CEPC) to discuss access for archives and archivists. With Elizabeth A. Myers how to write and submit case studies to be them comes the opportunity, and perhaps Smith College published online. CEPC members also pro- the imperative, to interrogate the role of Katherine Stefko vide an update of their work. Ample time is power, ethics, and regulation in information Duke University allotted to answer questions and exchange systems. How are we to engage with these Anke Voss ideas regarding case studies. questions as archivists and citizens, and The Urbana Free Library Continuing the Conversation: what are their implications for user access? Archival Education — And Beyond Arnold: Highways, Wires, and Tubes: Regulation, Talking to Stakeholders At the 2013 Annual Meeting a session Power, and Communication Networks 203 about Electronic Records titled Archival Education from the Student Danielson: The Ethics of Secrecy and Transparency This session provides an opportunity for Perspective inspired a lively and engrossing Summers: The Ethical Boundaries of Web attendees to gain experience in making the discussion regarding the future of archival Archives case for electronic records to stakehold- education from the viewpoint of recent grad- Hillel Arnold ers. Session leaders discuss different types uates. Since then, the SAA Council has taken Rockefeller Archive Center of stakeholders and ideas for preparing up the “mega issue” of archivists’ employ- Elena S. Danielson messages. Using the speed-dating model, ment. The SNAP and Archival Educators Hoover Institution Archives, Stanford University attendees pair up to practice delivering mes- Roundtables and the SAA Council co-spon- Amy R. Fitch, Chair sages to a stakeholder on the importance of sor a forum that provides an opportunity for Rockefeller Archive Center managing electronic records. After speed- students, recent graduates, educators, and Edward Summers dating, the group reassembles to assess what others to continue the conversation — and, The Library of Congress phrases, examples, and ideas were most perhaps, generate positive solutions. successful in conveying a message. Exploring New Ways Lean In: Archival Management Kristopher Stenson to Share Your Digital Archive 202 and the Gender Dynamics Illinois State Archives Discuss case studies and examples of the of Leadership Anita M. Vannucci latest approaches to making digital content The Library of Virginia and collections available to the public, With the explosive popularity of Sheryl Julia Marks Young, Chair and learn how to build a modern, engag- Sandberg’s bestseller Lean In: Women, Mississippi Department of Archives and History ing, easy-to-search and -navigate access Work, and the Will to Lead, we are over- experience. (Sponsored by Silver Sponsor due to take an in-depth look at women’s Preservica.) experience as managers within the archives 32 For the most up-to-date information see “Schedule” at www.archivists.org/2014. THURSDAY, AUGUST 14

The PROFS Case 25 Years Later: Trask: Burns Like Hell: Appraising Abandoned and in partnership with two historians 204 Its Historical Impact and Industrial Records who are experienced in the use of patient Lessons Learned Trevor Alvord records, the speakers address the barriers Brigham Young University to researcher use of health information and The PROFS case (Armstrong v EOP), filed Frank Boles, Commentator propose researcher-driven solutions. originally in 1989, represented landmark Central Michigan University Gustainis: Processing Collections with Protected litigation challenging the way in which the Ruth Bryan, Chair Information: A Comparison of HIPAA and Non- highest levels of government preserved University of Kentucky HIPAA Covered Entities email and other electronic records. What Cliff Hight Letocha: How Privacy Aware Descriptive is the legacy of the PROFS case? What has Kansas State University Practices Can Promote Access and Use of changed over the course of 25 years as a Jay Trask Protected Information matter of the government’s managing and University of Northern Colorado Warner: Why Patient Records Matter to the preserving electronic records for posterity? Historian A high-profile panel of experts, includ- Show Me the Stuff: Integrating Emily R. Novak Gustainis ing those from the public interest sector 206 Digital Objects in Finding Aids 88Harvard Medical School and inside government, and all of whom Susan C. Lawrence, Chair have participated in litigation about White The archives profession has seen two dis- The Ohio State University House records, tackle these questions. tinct communities of practice form around Phoebe Evans Letocha Scott Armstrong encoding and presenting finding aids and Johns Hopkins Medical Institutions digitizing and creating metadata for the The Information Trust John Harley Warner Jason R. Baron, Chair and Moderator materials in the collections. Now archivists Yale University Drinker, Biddle, & Reath, LLP must meet the challenge of effectively relating finding aids to associated digital Thomas S. Blanton ICA: Making Change National Security Archive collections--sometimes collections held in 208 disparate silos. The speakers present a vari- Happen in the Global Miriam Nisbet Archival Community National Archives and Records Administration ety of perspectives on this challenge. Gary M. Stern Allison-Bunnell: Archive Engine West: Contex- In the 21st century archivists cannot win National Archives and Records Administration tualizing Digital Objects with EAD Metadata all of their battles entirely within national Anne Weismann McDonald: It’s Pretty Simple: Adding Digital boundaries. Any profession without an Citizens for Responsibility and Ethics Access Objects to Finding Aids international presence will lack status and in Washington Turner: Digital Objects + Finding Aids: OAC be disadvantaged in the competition for Case Study influence. The speakers describe the role Burning Decisions: Case Jodi L. Allison-Bunnell of the International Council on Archives in 205 Studies on Appraisal for Access Orbis Cascade Alliance advocating for the profession at the inter- Susan Potts McDonald national level and in creating professional In the United States, archival appraisal Emory University standards and tools that can be applied in has been a key step in providing access to Laura K. Starratt, Chair different cultural contexts. They touch on records, largely in response to the bulk of Emory University ICA’s work in highlighting the centrality of modern organizational records, the gaps in Adrian Turner archives in upholding human rights and documenting underrepresented individuals California Digital Library in funding projects expressing profes- and groups, and the shrinking of resources. sional solidarity with colleagues working in With Frank Boles moderating and com- Partners in Practice: especially tough situations. And they will menting, four archivists describe appraisal 207 Archivists and Researchers chart ICA’s progresss to its present state decisions that they applied while acquiring Collaboratively Improving as an open organization in which there is or administering large or complex collec- Access to Health Collections a place for any archives professional who tions and reflect on the selection paradigms is internationally-minded to make his/her that they applied in the decision-making Whether privacy is legally mandated (as contribution. process to enable access. with HIPAA), governed by institutional, Crockett: ICA Conferences and Congresses Alvord: Burns Like a Laser: Precision Appraisal state, or federal records schedules, or ap- as a Networking Opportunity of Subject-Based Websites plied per local practice, all repositories Leitch: ICA: Building International maintain records that pose challenges to Bryan: Burns Like Dust: 1 House, 8 Collections, Co-operation in an Era of Globalization 7 Repositories access. Drawing on the experiences of two Zuber: Modernising and Enhancing ICA’s archivists who manage the grant-funded Hight: Burns Like a Prairie Fire: Improving Professional Programme Records Access through Reappraisal processing of public health collections,

33 REGISTER ONLINE: www.archivists.org THURSDAY, AUGUST 14

Margaret Crockett that facilitate large-scale computational Acquisitions and Appraisal International Council on Archives analysis and visualization. Panelists describe Following our business meeting, join us for David Leitch identified needs and four speakers discuss a panel discussion on acquisition and ap- International Council on Archives how scholars and archivists are using the praisal of electronic records. Archivists and Henri C. Zuber project to facilitate description, access, and other electronic records specialists discuss SNCF – Strategie Innovation Recherche scholarship with sound collections. strategies for appraising and acquiring elec- et Regulation (SI2R), Service Archives Documentation (SARDO) Tanya Clement, Chair tronic/born-digital records and share their The University of Texas at Austin experiences with ingest and forensics tools, Kira B. Homo website capture, working with donors, and Weighing in for the Balance: University of Oregon developing polices for management and 209 Indigenous Researchers’ Michael Kramer acquisition of electronic records. Perspectives on Using Northwestern University Non-Native Archives Kari Kraus, Commentator Description (3:30 pm – 5:00 pm) The Protocols for Native American Archival University of Maryland Materials (2006) have generated increas- Eric Rettberg Join us for the business meeting with elec- ing dialog around the care, use, and access University of Virginia tion results and reports from all our liaisons. related to American Indian/First Nations Elizabeth Russey Roke Later, we will feature presentations on global archival material held in non-tribal institu- Emory University descriptive and standards projects, including tions. Perspectives of indigenous users are the ICA Experts Group on Archival Descrip- critical to the meaningful implementation 1:30 PM – 4:30 PM tion (EGAD!) and eARD (Electronic Records Management and E-Archiving). of the Protocols and constructive dialog be- Academy of Certified Archivists tween archivists and Native communities. Item-Writing Workshop In this session indigenous scholars share Electronic Records (3:30 pm – 5:00 pm) their experiences conducting research on 3:00 PM – 3:30 PM collections associated with their communi- Following the ERS business meeting, we ties held in non-tribal archives. Professional Posters host a mini-un-conference. Proposals will Gorman: War, Wounds, and Healing: Navajo Although the Professional Posters will be be accepted online before the meeting starts Code Talkers in the NARA Archives on display throughout the conference, take via the ERS website (http://www2.archivists. org/groups/electronic-records-section). Lewis: Archival Development Among Western this opportunity to have an informal, one- Oregon Tribes on-one conversation with one or more of The favorites will get a 3- to 5-minute pitch and everyone will break into smaller groups Monture: Oral Traditions in the Digital Age at the presenters. See page 49 for a listing of Six Nations of the Grand River the Professional Poster presentations. for discussion. Free movement between the groups is encouraged! Zonnie Gorman 3: 15 PM – 3:30 PM University of New Mexico Oral History David G. Lewis Salute to SAA Authors Please join us for the Oral History Section’s Confederated Tribes of the Grand Ronde Break out the lemonade and hoist a glass to annual business meeting. Following the Rick Monture those who have contributed to SAA publi- meeting, attendees will hear from three oral McMaster University cations in the past year! (SAA Bookstore) history projects in the DC area. Representa- Guha Shankar, Chair tives from the Library of Congress (American American Foklife Center 3:30 PM – 5:30 PM Folklife Center), George Washington Uni- versity, and the United States Congress will Do You Hear What I Hear? NAGARA Business Meeting highlight their current projects. 210 Introducing High Performance Sound Technologies for Access 3:30 PM – 5:30 PM Preservation and Scholarship A brief business meeting will be followed SAA Section Meetings Funded by a National Endowment for the by a report on the Preservation Statistics Each of SAA’s 13 Sections meets at Humanities Digital Humanities grant, the Survey. The main program will include ARCHIVES RECORDS: Ensuring Access objectives of the High Performance Sound speakers discussing some of the recent to conduct business and share information. Technologies for Access and Scholarship innovative preservation projects that have You must beI an SAA member to belong to (HiPSTAS) project are to identify needs been funded through grants. a section. (For additional Section meetings, within academic, presidential, and tribal see Friday, August 15, 12:30 pm – 2:30 pm.) Reference, Access, and Outreach community libraries for developing systems Following a brief business meeting, the 34 For the most up-to-date information see “Schedule” at www.archivists.org/2014. THURSDAY, AUGUST 14 — FRIDAY, AUGUST 15

RAO Section hosts its third annual FRIDAY, AUGUST 15 9:00 AM – 4:30 PM Marketplace of Ideas! Participants can browse and shop at a selection of market 7:00 AM – 6:00 PM Exhibit Hall Open stalls, each with different discussions and 9:00 AM – 9:30 AM demonstrations that address key issues, Registration Open approaches, and strategies of current rel- Bookstore Open Exhibit Hall Coffee Break evance to RAO archivists. Networking Café Open 9:15 AM – 10:15 AM Visual Materials 7:00 AM – 8:00 AM The Section’s meeting topics will include Software Preservation committee reports, decisions from the Write Away! Breakfast 301 Networks: A Model for Midwinter meeting, appointments of Join an informal conversation with The Long-Term Access to liaisons to outside organizations, plans for American Archivist Editor Greg Hunter Proprietary File Formats several publications projects, developing and Reviews Editor Amy Cooper Cary, Pub- “tip sheets” for born-digital collections, and lications Editor Chris Prom, and SAA staff The speakers propose a model for a Soft- strategies for successful program proposals. members Teresa Brinati and Anne Hartman ware Preservation Network and report on A speaker will describe a major Washington on how YOU can contribute to the profes- previous software preservation work and photographic collection. sional literature. software collecting efforts. The model ad- dresses several questions: What legal chal- 3:30 PM – 5:00 PM 8:00 AM – 9:00 AM lenges and opportunities does a software preservation network face? How can ar- SAA Student Chapter Leaders Plenary Session II chivists identify orphaned software? What SAA President Danna Bell hosts a panel types of metadata should describe software 5:30 PM – 7:30 PM discussion — and honors the recipients use requirements, and what are the param- Exhibit Hall Grand Opening / of SAA’s student scholarships and travel eters for the network’s membership? This Happy Hour awards. session also explores potential dialogues between cultural heritage repositories and Graduate Student Poster the software industry. Presentations 2014 International Jessica W. Meyerson See page 53 for a listing of Graduate Archives and Dolph Briscoe Center for American History,The Student Poster presentations, which will Technology Expo University of Texas at Austin be on display in the Exhibit Hall. Carlos J. Ovalle In the ARCHIVES RECORDS: Ensuring The University of Texas at Austin 7:30 PM – 9:30 PM Access Exhibit Hall you’ll have an unparal- Zach Vowell, Chair leled opportunity toI talk with our industry California Polytechnic State University, Mixers and Alumni Parties partners, share your ideas and opinions, San Luis Obispo See the online conference program and learn about what’s new in the field. (www.archivists.org/2014) and the Onsite What products and services do you need Accessing the Audiovisual: Program for complete information about to ensure growth and sustainability? Tell 302 Challenges, Solutions, and alumni mixers and parties. our exhibitors! Funding Possibilities

8:30 PM – 9:45 PM THURSDAY, AUGUST 14 If a picture is worth a thousand words, how much is a moving picture worth? Provid- Archives in the Movies 5:30 pm – 7:30 pm Grand Opening / ing access to audiovisual materials is often The irrepressible Leith Happy Hour a complex and expensive process. Fortu- Johnson returns in his usual nately granting agencies are increasingly elegant style with “Archives FRIDAY, AUGUST 15 providing funding for AV-related projects. in the Movies 12,” an updated program of 9:00 am – 4:30 pm Exhibit Hall Open A grants officer and representatives from two dozen wide-ranging film clips that several institutions that have been awarded show how archivists, curators, and institu- 9:00 am – 9:30 AM Exhibit Hall Coffee Break grant monies for audiovisual projects tions that preserve the historical record are discuss the challenges of and innovative 11:45 am – 1:00 pm Brunch portrayed— for better or worse — in mov- solutions to funding, selection, description, ies. Come sit in the dark with strangers to 3:45 pm – 4:30 pm Closing Break and rights issues. watch your “image” on the silver screen!

35 REGISTER ONLINE: www.archivists.org FRIDAY, AUGUST 15

Karen Cariani the effectiveness of the method. Rebekah L. Davis, Chair WGBH Educational Foundation Limestone County Archives Malinda R. Triller Doran Heather M. Heckman Dickinson College Veronica D. Henderson University of South Carolina Alabama A&M University Susan C. Lawrence, Commentator Kara M. McClurken The Ohio State University Betty Susanna Leberman University of Virginia Huntsville Madison County Public Library Doris Malkmus, Chair Joshua Sternfeld, Chair The Pennsylvania State University National Endowment for the Humanities Jeffrey W. McClurken Many Languages, One Archives: Nancy Watrous University of Mary Washington 307 Creating Multilingual Finding Chicago Film Archives Lee Ann Potter Aids and Digital Collections The Library of Congress When archives in the U.S. collect materi- Access to Funds Means Sarah Werner 303 Access to Archives: How Folger Shakespeare Library als written in multiple languages of origin, Raising Private Money Works particularly collections with an international scope, how can we describe the materials This session will sharpen archivists’ skills Managing Social Media as so that they can be discovered by speakers in fundraising so that we can obtain monies 305 Official Records of non-English languages? The panelists that ensure access and success. We can be Social media is gaining steam as a method explore the need and desire for multilingual outstanding in obtaining private funds be- of communicating with constituents. Or- finding aids by discussing the challenges of cause we know how to get collections of pa- ganizations embracing these tools need an projects that express archival descriptions in pers. These skills are like the skills needed understanding of the records management multiple languages using EAD, as well as the to obtain financial donations. Attendees challenges associated with social media impact that such projects have on curators, hear from a state archivist, a university engagement, specifically how the manage- donors, and researchers. Each institution development officer, and a records manager ment, retention, and disposition of content participating will have a dual discussion, who work to ensure that access to archives must be taken into consideration to ensure with a curator describing how the projects continues through raising private funds. compliance with records laws. have influenced outreach, reference, and Shimer: A Case Study: Creating A Non-profit collecting and an archivist discussing the Foundation Within A Professional Membership Patricia C. Franks, Moderator technical process of describing materials in Association San Jose State University, School of Library and multiple languages and alphabets. Information Science Ward: The NY Archives Partnership Trust: John R. Nemmers An Early Experiment in Archival Fundraising Geof Huth New York State Archives University of Florida Yousey-Hindes: Fundraising for Archives (and Lorianne Ouderkirk Lisa Nguyen Archivists): A Development Officer’s Perspective Utah State Archives and Records Service Hoover Institution Archives, Stanford University Fynnette L. Eaton, Chair and Commentator Darren Shulman Elizabeth Konzak Phillips, Chair Eaton Consulting City of Delaware, Ohio Hoover Institution Archives, Stanford University Preston W. Shimer Margarita Vargas-Betancourt Research Committee, ARMA International Edu- University of Florida cational Foundation 306 Integrating History: Christine Ward A Search-and-Recovery Effort Establishing a Description New York State Archives in Alabama Archives 308 and Access Cooperative: Benjamin Yousey-Hindes Modern archivists in Alabama face the From Project to Program Yale University Library challenge that, for generations, documen- tation of African-American history in the This special focus session highlights the Reach Them and They South was ignored or even actively discour- Social Networks and Archival Context 304 Will Come: New Approaches aged in many communities. Four Alabama (SNAC) project and related developments for the Archival Educator archivists share the perspectives of one to establish a sustainable cooperative for county government, one public library, and archival identity records using the En- This fast-paced panel features six seasoned two historically black colleges and universi- coded Archival Context-Corporate Bodies, educators describing their most effective ties on their efforts to build relationships, Persons, and Families (EAC-CPF) standard. method for teaching with primary sources. discover and develop collections, and Attendees are encouraged to provide feed- The panelists, each of whom instructs at ensure access to black history resources. back on the findings of the SNAC project, K-12 or college levels, discuss digital and/or in particular the public prototype, and on Dana R. Chandler hands-on methods, and point to the learn- the proposed cooperative. ing theory/core standards that undergird Tuskegee University

36 For the most up-to-date information see “Schedule” at www.archivists.org/2014. FRIDAY, AUGUST 15

Ray Larson databases include a citizen archivist project Mennerich: Tune In, Turn on, Boot Up: University of California, Berkeley to create a database for previously un- Managing Timothy Leary’s Born-Digital Records John Martinez known revolutionary records, a project to Peterson: 0 to 1: Planning for and Initiating National Archives at College Park make available World War II diaries at the Forensic Workflows Daniel V. Pitti, Chair US Air Force Academy, a database set up Schaefer: We’re All Digital Archivists: Forensic University of Virginia to provide access to military oral histories, Techniques in Everyday Practice Brian Tingle and an overview of accessing US Marine Christopher (Cal) Lee, Chair and Commentator California Digital Library Corps records, all of which should engender University of North Carolina, Chapel Hill discussion about finding records and what Donald Mennerich For the Increase and Diffusion archivists do to facilitate working with New York Public Library 309 of Knowledge: Achieving databases that are not user-friendly. Christie S. Peterson the Smithsonian Institution’s Barnes: Innovative Database at National World Johns Hopkins University Mission Through Crowd- War II Museum Sibyl Schaefer sourced Transcription Cina: Unlimited Restricted Access: Access Rockefeller Archive Center Conundrums at the USMC Archives and Special Join Smithsonian Institution archivists, Collections Branch bcurators, and web developers in a lively Spread the Word! Musella: Citizen Archivist Project for Records of 402 A Pecha Kucha on Reaching series of presentations relating to their the Congressional Committees of Military Affairs participation in transcription.si.edu, the Out and Raising Awareness Ruwell: Stalag Luft III Records Project at the Air first release of the Smithsonian’s ambitious Force Academy NAGARA Board members offer vignettes Digital Volunteers crowdsourcing platform on telling constituents, patrons, suits hold- supporting transcription of handwritten Lindsey Barnes National World War II Museum ing purse-strings, in-house customers, and documents in a wide range of formats a (dis)interested public how we can be of and subject areas, from botanical speci- Gregory Cina U.S. Marine Corps Archives and Special Collec- value to them. Pecha Kucha presentation men accession records and scientific field tions (20 slides per speaker, each slide on the notebooks to diaries, letters, and writings. Anne Musella screen for exactly 20 seconds) provides Design, templates, user analytics, work- Bureau of Land Management wide-ranging tips, ideas, and clever inroads flow, and future uses of crowdsourcing are Barbara Posner, Chair scaling the scary heights and plumbing the discussed and demonstrated. US Navy challenging depths of Getting the Word Out Ching-Hsien Wang, Chair Mary Elizabeth Ruwell about how archives and records manage- Smithsonian Institution Archives, Library and US Air Force Academy ment programs are a boon. Plagiarize our Archives Systems Support Branch, OCIO ideas to reach your own community! Riccardo A. Ferrante 10:30 AM – 11:45 AM Daphne O. DeLeon Smithsonian Institution Archives Nevada State Library and Archives Meghan Ferriter Ensuring Access to the Bits: Jannette Goodall Smithsonian Institution Archives, Library and 401 Archives Systems Support Branch, OCIO Archival Application City of Austin, Texas of Digital Forensics Andrew Gunther Anne Mills NASA Glenn Research Center Smithsonian Institution Archives, Library and Digital forensics tools and techniques have Archives Systems Support Branch, OCIO Melanie Sturgeon become an area of both research and ap- Jennifer S. Morris Arizona State Library, Archives, and Public plication in archival repositories. Among Smithsonian Institution, Anacostia Community Records Museum Archives evolving best practices for electronic re- Pari Janine Swift cords, forensic methodologies have gained Karen B. Weiss Ohio Attorney General’s Office Smithsonian Institution, Archives of American Art favor for the unique ways in which they Galen Wilson, Chair address core issues of the archival enter- National Archives at College Park prise, including authenticity, reliability, ap- Database Management: praisal, preservation, and access. Panelists 310 Learning to Teach and Teaching Challenges for Military Records discuss current archival uses of forensic on the Home Front 403 to Learn: Instruction and hardware and software, examine what has the Use of Primary Sources Using military records as case studies, and has not been successful, and look to panelists share how they make information future developments. Archivists engage in user instruction aimed available from their databases. Short pre- Lee: The Archival Digital Forensics Landscape: at learners of all ages. Yet we know little sentations on projects dealing with legacy Recent Activities and Future Possibilities about each other’s instructional practices.

37 REGISTER ONLINE: www.archivists.org FRIDAY, AUGUST 15

The presenters focus on three aspects of Laura Starr Leslie Reynolds instruction: the education of librarians/ History Associates Incorporated National Association of Secretaries of State archivists in instructional pedagogy, the Cheri Thies Doug Robinson range of primary source literacy skills Minnesota Historical Society National Association of State Chief Information represented in instruction as evidenced by Officers (NASCIO) the book Using Primary Sources: Hands-On Access Under Occupation: Barbara A. Teague, Chair Instructional Exercises, and the measuring 405 Archival Collections in Kentucky Department for Libraries and Archives of instructional impact. The session ends Palestine with a discussion of the need for instruc- Documenting the Epidemic: Members of a recent delegation of librar- tional guidelines. 407 Preserving and Making ians and archivists to Palestine discuss the Accessible HIV/AIDS History Bahde: Articulating the Skills of Primary effects of war and occupation on access Source Literacy to archival collections in the region. They In 2011 the world commemorated the Smedberg: Developing Primary Source Literacy examine: barriers to access experienced 30th anniversary of the AIDS epidemic. Standards by international researchers and Palestin- Soon after archivists started hearing about Taormina: Teaching the Teacher ians from Gaza and the West Bank; specific the new disease, they began collecting Yakel: Understanding and Measuring collections that currently are unavailable materials chronicling how it was affect- Learning Impact to researchers; and current projects to in- ing communities and the response to it. Anne Bahde crease access through recovery of materials, Archives were striving to build holdings Oregon State University digitization, and collection. that include voices of diverse participants Heather Smedberg, Chair Mattson: The Law of Replevin and the (Missing) in the struggle to conquer the epidemic, University of California, San Diego Palestinian National Archive including the GLBT community, volunteer Mattie A. Taormina Qato: Collections in Defeat: Notes of Critique organizations, researchers and clinicians, Stanford University Amongst Palestinian Archivists and local governments. Archivists from a Elizabeth Yakel Schreiner: Strategies for Diasporic Access: variety of institutions discuss their HIV/ University of Michigan Digitizing Palestine’s Archival Collections AIDS archives. Rachel L. Mattson Jason Baumann Making It Happen: Tools and University of Illinois, Urbana-Champaign New York Public Library 404 Tips for Effective Archival Mezna Qato Robin L. Chandler, Commentator Project Management Columbia University University of California, Santa Cruz Maggie Schreiner, Chair Victoria A. Harden Wondering how to complete your archival New York University National Institutes of Health projects more effectively? Hear new ideas Polina Ilieva, Chair for project management from a diverse Awareness and Advocacy: Part- University of California, San Francisco panel of experts, including archivists from a 406 nering, Learning, and Working Michael C. Oliveira small museum, a university, a state histori- with Allied Organizations University of Southern California cal society, and an archival consulting com- Ginny A. Roth pany. Each speaker discusses the process - Many of our partner and allied associa- National Library of Medicine not product - of managing archival projects. tions are skilled advocates for their profes- Key take-away points include how to suc- sions and have decades of experience in cessfully create work breakdown structures, increasing awareness of the issues and Access to Religious Archives 408 Impacted by Clergy Sexual maintain staffing workflows, develop effec- concerns that are important to their con- Misconduct Allegations tive tools, conduct on-the-fly project course stituencies. Panelists discuss current and corrections, and assure access. recent advocacy and awareness initiatives Recently many archivists of religious Ray T. Barker, Chair in their organizations before exploring collections have experienced heightened History Associates Incorporated ways in which the groups might work to- interest in records within their custody, Anne Engelhart gether on related advocacy and awareness brought on by allegations of clergy sexual Radcliffe Institute for Advanced Study campaigns or issues. misconduct. Panelists elaborate on their Michael J. Kurtz, Commentator Lynne Bradley professional situations, but look as well University of Maryland, American Library Association for common themes concerning lessons College of Information Studies Ember Farber learned and efforts made to maintain an Monica Ralston American Alliance of Museums appropriate level of service to both internal Minnesota Historical Society Patricia Potrzebowski and external users. They also reflect on Alan Renga National Association for Public Health Statistics how their experience has influenced, and San Diego Air and Space Museum, Inc. and Information Systems 38 For the most up-to-date information see “Schedule” at www.archivists.org/2014. FRIDAY, AUGUST 15

JOIN OUR INDUSTRY PARTNERS AT ARCHIVES RECORDS 2014!

★★Digital Transitions Division ★★Northern Micrographics In the ARCHIVES RECORDS 2014 Exhibit Hall you’ll have an of Cultural Heritage ★★OCLC unparalleled opportunity to talk with our industry partners, I ★★e-ImageData Corp ★★Polygon I share your ideas and opinions, and learn about what’s new in the ★★Eastman Park Micrograph- ★★Re:discovery Software, Inc. ics, Inc. field. What products and services do you need to ensure access, ★★Reflex Technologies LLC ★★Eloquent Systems Inc. growth, and sustainability? Tell our exhibitors and sponsors! As ★★San José State University School ★★Excel Displays & Packaging of April 5, 2014, the following companies have committed to being of Library & Information Science ★★flashscan8.us on site at the conference. ★★Scene Savers ★★Gaylord Bros., Inc. ★★Simmons College SPONSORS EXHIBITORS ★★GLASBAU HAHN America Graduate School of Library ★★HistoryIT and Information Science ★★Preservica (Silver Sponsor) ★★Altarama Information Systems ★★Infolinx System Solutions ★★ST Imaging ★★Atlas Systems, Inc. ★★Andornot Consulting ★★ ★★Talas (Bronze Sponsor) ★★ JVC Advanced Media APPX Software U.S.A. Inc. ★★TandD US, LLC. ★★Ancestry.com ★★ Atiz Innovation, Inc ★★Library of Congress (U.S.) ★★The Crowley Company ★★FamilySearch ★★ Backstage Library Works ★★Lucidea CuadraSTAR ★★The Cutting Corporation ★★Hollinger Metal Edge, Inc. ★★ Colibri Systems North ★★LYRASIS ★★University of Dundee Centre for ★★Preservation Technologies, America, Inc. ★★MINISIS INC. Archive and Information Studies L.P. ★★Crawford Media Services ★★ ★★University Products, Inc. ★★ Northeast Document Creekside Digital Conservation Center perhaps challenged, their view of SAA’s archives methodologies of processing, de- available to address them, and what tools Core Values and Code of Ethics, especially scription, digital technology, and outreach. the archival community needs to create. those aspects relating to access and use. Kate Donovan Ben Fino-Radin, Chair Rebecca J. Altermatt, Chair New York University The Museum of Modern Art HSBC North America Archives Traci JoLeigh Drummond Brandon Hirsch Melanie Delva Georgia State University National Archives and Records Administration Angelican Diocese of New Westminster Elizabeth A. Novara Jeanne Kramer-Smyth Donn Devine University of Maryland World Bank Group Archives Diocese of Wilmington Alexandra Orchard Caryn A. Wojcik David A. Kingma, Commentator Wayne State University State of Michigan Gonzaga University Catherine E. Powell, Chair Margaret B. Smith San Francisco State University 11:45 AM – 1:00 PM Episcopal Diocese of Connecticut Deborah Rice Exhibit Hall Brunch John J. Treanor Wayne State University Archdiocese of Chicago 11:45 AM – 12:45 PM Beyond the Floppy Disk: Laboring for Access: Rearing 410 Rescuing Electronic Records Graduate Student Poster 409 Records in Labor Archives from Complex Systems Presentations See page 53 for a listing of Graduate As women increasingly asume archival Electronic records created and stored in Student Poster presentations, which will stewardship of labor union collections, how relational databases, Geographic Informa- be on display in the Exhibit Hall. does gender, and particularly their arguably tion Systems (GIS), and proprietary and underprivileged status as women, influence homegrown systems present many unique 12:30 PM – 2:30 PM record accessibility? Topics include: 1) the challenges to ensuring long-term access. delicate balance of access to scant docu- Often these complex systems come to the CoSA Business Meeting mented labor women within male-dominat- attention of archivists only as they are During CoSA’s annual Business Meeting, ed collections, 2) the question of a female being decommissioned, sometimes long members receive reports on the organi- gaze creating a heterogeneous process that after system creators have left the organi- zation’s current financial status, hold affects access, and 3) specific examples of zation. The panelists discuss these unique elections, and hear presentations from how gender subvertly or overtly factors into challenges, what tools and techniques are partner organizations. 39 REGISTER ONLINE: www.archivists.org FRIDAY, AUGUST 15

Using the Cloud for Digital $150 in prizes will be given out for the LAGR Elizabeth Caringola Preservation project. Bill Mayer, Executive of Research University of Maryland Explore a number of case studies and Services NARA, will be giving a short pre- Mark A. Greene examples to highlight the benefits, consider- sentation. Also there will be reports, special American Heritage Center, University of Wyoming ations, and challenges of long-term preserva- announcements, and election results. Alex Lorch tion of valuable digital content in the cloud. National Historical Publications and Records Commission (Sponsored by Silver Sponsor Preservica.) Manuscript Repositories The section continues its exploration of Daniel A. Santamaria SAA Section Meetings born-digital records with a lightning round Princeton University of reports by Jump In, Too/Two partici- Each of SAA’s 13 Sections meets at pants, updates from Jump In (2013) alumni, ARCHIVES RECORDS: Ensuring Access Untangling the Web: and Q&A. In the second half, Megan Mc- 502 to conduct business and share information. Diverse Experiences Shea presents on the Archives of American You must beI an SAA member to belong to a with Access from the Art’s developing approach to processing Web Archiving Trenches section. (For additional Section meetings, see media-rich manuscript collections that Thursday, August 14, 3:30 pm – 5:30 pm.) aims to keep audiovisual records from Archivists face many challenges when pro- viding access to archived website and social Archivists of Religious Collections becoming a hidden backlog. bmedia materials. In this session, a diverse (12:30 pm – 2:00 pm) Museum Archives group of eleven archival professionals from Join us for “Consolidating, Downsizing, After a business meeting that includes corporate, religious, academic, and national and Renegotiating Relationships: Feats of updates on the progress of the Steering Com- archives; an art reference library; and a Archival Agility in Religious Repositories.” mittee and Working Group, new officers will web archiving organization share their Religious repositories have found success- be introduced and time will be allotted to experiences in providing access to these ful methods of becoming more agile when brainstorm session ideas for SAA’s 2015 meet- materials. Topics include: who is accessing faced with diminishing resources from par- ing. Lightning presentations may be offered the materials, how we are providing access, ent organizations. While the presentations on various topics, depending on member par- the role of web analytics, options such as will be from archivists working in religious ticipation. We’ll conclude with opportunities visualization, and the challenge of multi- repositories, these are issues all archivists to join in on the working group’s discussions lingual materials. face today. or to network and socialize. Angelina Altobellis Business Archives Rollins College 2:45 PM – 3:45 PM Natalie Baur The Business Archives Section meeting University of Miami Libraries is open to anyone interested in archiving Lori Donovan business records. Members review Sec- Taken for Granted: How Internet Archive tion business, discuss opportunities, and 501 Term Positions Affect New Deborah Kempe announce Section election results. Join us Professionals and the Repos- Frick Art Reference Library for some great networking opportunities, as itories That Employ Them Nardina Mein well as some inspired dialogue on the cur- Term, temporary, and project positions The Henry Ford rent business environment. serveb critical roles in the archival labor Erik A. Moore College and University Archives market, but the realities of their implemen- University of Minnesota (12:30 pm – 2:00 pm) tation can fall far short of the ideal, for both Anne Petrimoulx the organization and the employee. Come Trinity Wall Street Please join the College and University participate in a practical discussion of is- Béatrice Colastin Skokan Archives Section at our annual meeting, sues surrounding these ideals and reali- University of Miami Libraries Special Collections which will offer an open forum to discuss ties, including ethical obligations of hiring Lisa Snider, Chair the future of the archival profession. We organizations; how to design, find, or fund Harry Ransom Center, will also have reports from our Section a good term position; and the real profes- The University of Texas at Austin leaders, announcements and updates, and sional, personal, and organizational costs Ed Summers results from our most recent election. vs. benefits of term positions. The Library of Congress Nicholas Taylor Steven Bingo Government Records Stanford University Libraries (12:30 pm – 2:00 pm) Washington State University Olga Virakhovskaya Maureen Callahan, Chair Changes to bylaws will be voted upon. The Bentley Historical Library, New York University new Social Media position will be discussed. The University of Michigan

40 For the most up-to-date information see “Schedule” at www.archivists.org/2014. I I FRIDAY, AUGUST 15

How Are We Doing? Improving Brian Tilley Appraising Government Re- 503 Access Through Assessment National Archives at College Park 507 cords: What Constitutes Value?

Archival assessment projects give archivists Appraisal is at the heart of the archival Negotiating Access: Breaking the tools to make better decisions about our enterprise and nowhere more so than in the 505 Down Intellectual Property collections and services. Panelists provide Barriers to Digital Projects government records environment. Selecting examples of how quantifying information the subset of government records with en- about users, collections, and discovery Archivists are leading an increasing number during value has become more demanding tools can improve professional practice and of digital projects and programs, which in a networked world of big data, open data, user experience. Topics covered include hold promises of access for larger and more and open government. Are archivists iden- an update on the Archival Metrics Toolkit, diverse audiences. Yet intellectual property tifying for permanent retention the govern- a report on standards currently being devel- concerns have continuously hindered open, ment records 21st century citizens want and oped by SAA and RBMS, and a case-study unmediated online access to digitized mate- need? This session explores key questions from Columbia University’s Rare Book and rials. The speakers discuss the development facing government archivists responsible Manuscript Library. of feasible and flexible means to address for shaping the historical record. Duff: The Archival Metrics Project and the intellectual property issues while uphold- Roger Christman Future of User-Based Evaluation ing open-access objectives. Following short Library of Virginia Dupont: At Last! Standardized Metrics for presentations, attendees participate in Duncan Friend, Chair User Services facilitated discussions on negotiations of Kansas Secretary of State’s Office Hintz and Wilk: Knowing Me, Knowing You: intellectual property and archival access. Sarah Koonts Assessment and the Archival Metrics Toolkit at Heather Briston, Chair North Carolina State Archives the RBML University of California, Los Angeles Tanya Marshall Wendy Duff Laura Clark Brown Vermont State Archives and Records University of Toronto University of North Carolina, Chapel Hill Administration Christian Dupont Brandon Butler Atlas Systems, Inc. American University, Washington College of Law 508 Copyright Risk Management Carrie E. Hintz, Chair Jasmine Jones in Recorded Sound Archives Columbia University University of California, Los Angeles Copyright is the toughest barrier prevent- Jocelyn Wilk ing open access to digitized and preserved Columbia University Access in the Absence recorded sound archives. Recordings often 506 of Legislated Rights: involve multiple rights holders (compos- Protecting Our Heritage: The Australian Experience ers, performers, recording companies), and 504 Holdings Protection Training missing or incomplete documentation can How can access to records be facilitated in for Your Institution easily turn recordings into orphan works. the absence of legislation that guarantees Confronting so many unknowns can The National Archives and Records Admin- such a right? In Australia, a considerable paralyze archivists. The presenters propose istration has created a training course for portion of the nation’s service providers of some innovative strategies to help manage its research room staff on how to approach education, healthcare, and welfare are pri- copyright risk for audio collections, over- researchers who may be putting records vate. In 2012, a major review was ordered by come paralysis, and allow reuse of these or collection materials at risk or who are the Australian government, with powers to important cultural heritage resources. behaving suspiciously (possibly with the investigate cases of alleged child abuse and intent to steal records). The panelists de- systemic failures across government and Beiser: Intellectual Property Rights and Levels of Access to the Pacifica Radio Archives Collection scribe the methods and attendees practice private agencies. Why has such a catalyst them in a “safe” environment. By the end been required to force the issue of access? Harbeson: Recordings of Student Recitals and of the session, attendees should have a bet- Concerts in University Archives: Strategies for Eberhard: Private Archives and the ICA Managing Copyright ter understanding of how to balance access Access Principles and protection. Wallace: Ethical Access and Performer Rights: McCausland: Frameworks for Access to Managing Copyright Issues for Field Recordings Richard Dine, Chair Archives in Australia National Archives at College Park Jolene M. Beiser Kim Eberhard Pacifica Radio Archives James Morton Franciscan Province of the Holy Spirit Eric Harbeson, Chair National Archives at College Park (Waverley, Australia) University of Colorado at Boulder Dr. Shelby Sanett, Commentator Sigrid McCausland, Chair National Archives at College Park David A. Wallace Charles Sturt University (Wagga, Australia) University of Michigan 41 REGISTER ONLINE: www.archivists.org I I FRIDAY, AUGUST 15

Life and Death in the Motor City: Alex Ball Latin American and Caribbean 509 Two Case Studies of Privacy University of Bath Cultural Heritage Archives and Access Aliza A. Leventhal, Chair This year’s meeting will focus on the report EBSCO from LACCHA’s Ad Hoc Steering Commit- The speakers discuss issues of acquisition, Kari R. Smith tee regarding the Roundtable’s bylaws. The third-party privacy, and time-dependent Massachusetts Institute of Technology meeting will also include a discussion about restrictions in two collections pertaining Ines Zalduendo recommendations for improving the direc- to Detroit in the first half of the twentieth Harvard University Graduate School of Design tion and presence of LACCHA. century. The Wayne State University Ar- chives holds records of the Wayne County 3:45 PM – 4:30 PM Lesbian and Gay Archives Coroner, comprising six hundred suicide The meeting will include discussion of letters, 1933-1950. The Henry Ford holds Exhibit Hall Closing Break current projects; the election of a new male the records of the Ford Motor Company self-identified co-chair; session proposals Sociological Department, 1915-1946, con- 4:00 PM – 5:30 PM for 2015; and a program featuring a discus- taining detailed information on employees sion with an app creator and her use of and their families. SAA Roundtable Meetings Each of SAA’s 32 Roundtables meets at archival materials. All archivists and those Bizonet: Lives Reexamined: Worker Records, interested in LGBT archives are welcome. Research Access, and Privacy Concerns ARCHIVES RECORDS: Ensuring Access to conduct business and share information. Westerman: Last Words: Suicide Notes, Owner- Native American Archives Roundtable meetingsI are open to both SAA ship, Access, and Privacy members and nonmembers. (For additional Join us to discuss indigenous archives and Harvey: Commentary Roundtable meetings, see Wednesday, August cultural heritage, including recent initia- Rebecca Bizonet 13, 3:30 pm – 5:00 pm and 5:15 pm – 7:15 pm.) tives, activities, and issues. The meeting The Henry Ford includes presentations and discussions Cathi Carmack Congressional Papers regarding collaborations, training, diverse Tennessee State Library and Archives The meeting provides an opportunity to curriculum development, and other related Casey S. Westerman, Chair hear reports, learn about election results, topics. For further details about our agenda: Wayne State University and discuss the business of the Roundtable. http://www2.archivists.org/groups/native- (CPR will also be offering a preconference american-archives-roundtable. program offsite on Wednesday, August 13, Frameworks for the Discussion Privacy and Confidentiality 510 of Architectural Digital Data on the topics of electronic records and oral history projects. See the CPR website for Following the annual business meeting, Architectural digital data, especially in the details: http://www2.archivists.org/groups/ speakers Jackie Esposito (Penn State) and Computer-Aided-Design (CAD) format, raises congressional-papers-roundtable.) Christian Dupont (Atlas Systems) will curatorial, technological, and archival issues discuss access, privacy, and security in the in terms of access and long-term preserva- Issues and Advocacy collection and storage of archival patron tion. In expectation of repositories receiving Our meeting will involve general Round- registration data, focusing on litigation and petabytes of architectural records, some table business, including a summary of responses to lawyers’ requests and on man- frameworks are beginning to emerge from major projects that we embarked on this aging patron records electronically in local the diversity of voices in each ofthese realms. year—including the Advocacy Toolkit and and commercial systems. The discussion of preserving the complex the group’s new statement of principles. Public Library Archives/ data embodied in CAD files must mirror the Special Collections dynamic nature of the data, requiring a cross- Labor Archives disciplinary approach that will foster collabo- We’ll discuss roundtable business and share Join us for the Public Library Archives/ ration among colleagues where experience information about projects and news in the Special Collections Roundtable meeting! and knowledge is openly shared. labor archives community. All are invited We’ll have exciting updates and provide a lightning round on interesting topics, Ball: Lost in Translation: Technological Views on to attend this business meeting, especially Preserving CAD those who work with labor. If you work including social media tools, marketing, reference and access guidance for histori- Smith: Open Archives Information System Refer- with labor-related collections such as cal materials, and more. Come prepared ence Model (OAIS) and Preservation of CAD/ social justice, human rights, or civil rights, BIM Material consider joining us because of the various to share what works for you and to learn from your colleagues. Zalduendo: Paradigm Shift: Curatorial Views intersections and similarities between and on Collecting and Archiving in a Born-Digital among these areas. Landscape Records Management We welcome all attendees to our annual 42 For the most up-to-date information see “Schedule” at www.archivists.org/2014. FRIDAY, AUGUST 15 — SATURDAY, AUGUST 16

meeting. Following our business meeting, who are 21 years or older and who wish to Abby R. Adams we’ll hold an “unconference” on major is- consume alcoholic beverages at the reception Hagley Museum and Library sues in the profession, such as building a must purchase a beverage band for $10 at Moryma Aydelott new records program and managing social the Onsite Registration Desk until 5:00 pm The Library of Congress media records. Additional topic ideas will on Friday. Adult guest tickets include a Jefferson Bailey be accepted up to the conference, so let us beverage band.) Metropolitan New York Library Council know what you’d like to talk about! (METRO) 10:00 PM – 11:15 PM Ricky Erway, Chair Science, Technology, and OCLC Health Care Return of Raiders Lynda Schmitz Fuhrig Get a fresh perspective and meet new of the Lost Archives Smithsonian Institution Archives archivists! Please join us as early-career Join us for a laugh as we resurrect a con- Benjamin Goldman archivists describe projects they have been cept originated by the Midwest Archives The Pennsylvania State University working on related to science, technology, Conference in the ‘80s: Fellow archivists Theodore J. Hull and health care. The session will conclude perform songs and sketch comedy for your National Archives at College Park with the business meeting. amusement! Please email any of the team Mark A. Matienzo leaders if you’d like to get involved on stage Digital Public Library of America 4:00 PM – 4:30 PM or behind the scenes. Matthew McKinley University of California, Irvine Stephen Ammidown, University of Maryland, Professional Posters Stephen Torrence College Park, Rebecca Goldman, La Salle Uni- Museum of Computer Culture Although the Professional Posters will be versity, Kathy Marquis, Albany County Public on display throughout the conference, take Library, Seth Shaw, Clayton State University, Elise Warshavsky this opportunity to have an informal, one- and many, many more. Presbyterian Historical Society on-one conversation with one or more of Dorothy F. Waugh the presenters. See page 49 for a listing of SATURDAY, AUGUST 16 Emory University the Professional Poster presentations. 7:00 AM – 10:00 AM Metadata and Digital 5:45 PM – 6:45 PM 602 Preservation: How Much Registration Open Do We Really Need? Awards Ceremony Networking Café Open Come celebrate the accomplishments of Digital objects include both files and ac- members and friends of the archives profes- 7:00 AM – 9:00 AM companying metadata, but how much and sion at the annual Awards Ceremony. Join which metadata are actually necessary to your colleagues for this opportunity to learn Bookstore Open preserve and provide long-term access? about innovative projects and publications. Panelists examine tradeoffs related to what The chances are good that someone you 8:30 AM – 9:45 PM metadata to include in the Archival Infor- know is among those being recognized! mation Package. The challenges of apply- (Be sure to attend Plenary I on Thursday, Born-Digital Content on ing different schemas to metadata from a 8:00 am – 9:30 am, to learn about SAA’s 601 Obsolete Physical Media: variety of sources, deciding which PREMIS new Fellows and Plenary II on Friday, 8:00 Challenges and Solutions metadata are essential, and merging file/ am – 9:00 am, for recognition of SAA’s stu- folder-based descriptions with item-level Many archives hold born-digital content dent scholarship and travel award winners.) systems also are explored. on numerous types of obsolete media but lack the equipment or expertise to transfer Sarah M. Dorpinghaus, Chair 7:00 PM – 9:00 PM University of Kentucky bcontent for processing, preservation, and access. Lightning talk speakers address a Kelly Eubank All-Attendee Reception North Carolina Department of Cultural Resources Join your colleagues for a fun and relaxing variety of issues and scenarios that include outsourcing to a computer history museum, Mark Evans opportunity to meet up with old friends History Associates Incorporated a commercial service, or another archives; and make new connections in the magnifi- Andrea Goethals transferring from outmoded tapes and cent Great Hall of the Library of Congress. Harvard Library email systems; providing services within (The reception is free to conference regis- Mark J. Myers a consortium; engaging retro-computing trants; $40 for adult guests; $10 for children Kentucky Department for Libraries and Archives 12 and under. Please note: The reception aficionados and other communities; and facility does not permit “cash bars.” Attendees good-enough in-house solutions.

43 REGISTER ONLINE: www.archivists.org SATURDAY, AUGUST 16

Connecting Our Collections to suggests ways the photos could have been The Ethics of Access to Refugee 603 Our Communities: Developing used for research had they survived. Now 606 Records and Archives Exhibit Programs in Archives two decades after the controversy, the com- plete story can be told. Archivists who manage refugee informa- Connecting our collections with our commu- tion are confronted with challenging ethical Homiak: Posturing and Other Uncomfortable nities by highlighting the unique resources of Positions: The Sheldon Photos Revisited questions related to ensuring access. Draw- an institution compels archivists to develop ing on experiences from the archives of Palkovich: A View from Biological Anthropology a suite of outreach tools. Increasingly archi- the UNHCR, the IHRC, the Vienna Jewish vists are implementing exhibit programs to Sly: Women’s Health and the Pix Controversy: community archives, and the NEJL, panel- Two Decades Later showcase their collections. As all libraries ists discuss some of these issues. How can and archives continue to balance staff time, John P. Homiak access to unique materials highlighting the space, and resources, we must consider how Smithsonian Institution, experiences of refugees be ensured, while an exhibits program fits within a robust National Anthropological Archives privacy, confidentiality, and attorney-client outreach effort. All four presentations offer Ann M. Palkovich privilege remain honored? What are some a new lens through which to examine and George Mason University examples of access strategies for different assess our access to collections. Ben Primer, Chair types of refugee information? Princeton University Birrell: Celebrating Research: Special Collections Susanne Belovari as Laboratory Margery N. Sly Temple University Tufts University Lacher-Feldman: Building a Better Curator: Montserrat Canela Garayoa Why Exhibit Work Is Fundamental to Archivists United Nations High Commissioner and Archives Related But Separated: for Refugees McElrath: No Longer Optional: The Centrality of 605 Managing and Representing Katharina Hering Exhibitions in Archives and Special Collections Collections of Separated National Equal Justice Library Walker: Library Exhibitions: Fostering Materials Daniel Necas Experience, Discovery, and Insight University of Minnesota For increased accessibility and respect des Lori A. Birrell, Chair fonds, archivists and curators from archival Trudy Huskamp Peterson, Chair University of Rochester International Council on Archives repositories, museums, and historical societ- Human Rights Working Group Jessica L. Lacher-Feldman ies feature their separated but related hybrid Louisiana State University, Baton Rouge archival collections and describe their ef- Douglas McElrath forts to intellectually reunite the documents, 607 Graduate Student Paper University of Maryland electronic records, and objects in their col- Presentations Celia S. Walker lections through reprocessing, finding aids, Vanderbilt University Libraries This session features the diverse research identifiers, collection management systems, interests of three exceptional emerging and federated search systems. Panelists professionals, whose papers were chosen 604 Destroyed by the SEM Model22a bring awareness to the loss of historic and from a competitive pool of student submis- Hybridized Desintigrator with intrinsic value of separated but related ma- sions. Adam Kriesberg examines the recent a 3/32-Inch Screen terials and offer solutions for reunification. expansion of public-private partnerships This session focuses on a 1995 New York Patricia M. Dragon involving U.S. state archives and their Times Magazine article on nude photos tak- East Carolina University effects on citizens’ access to digitized ma- en at Ivy League and Seven Sisters institu- Linda Hocking terials. Cindy Taylor explores the collecting tions that had been donated to the National Litchfield Historical Society practices of Virginia Woolf and investigates Anthropological Archives at the Smithson- Laura B. Montgomery whether Woolf’s experiences persist for ian Institition by Professor W. H. Sheldon. Rockefeller Archive Center contemporary writers and scholars. Marissa Sheldon argued that success in life could Ricardo L. Punzalan, Chair Mason discusses her work as a library assis- University of Maryland be predicted based on a person’s posture, tant for the New York State Court of Appeals which he called somatotyping. The outcry Rona Razon to develop Court-PASS, the Court’s Public Dumbarton Oaks Research Library and Collection resulting from the article led most institu- Access and Search System, with a particular tions to destroy their photos. Two archivists Julie K. Schweitzer focus on accessibility and privacy concerns. US Holocaust Memorial Museum who oversaw the destruction of photos are Kriesberg: State Archives and the Private Sector: joined by the Smithsonian archivist who Anne-Marie Viola, Commentator Exploring Public-Private Partnerships Dumbarton Oaks Research Library and Collection dealt with the institutional crisis resulting Mason:I The Court-PASS Project: Balancing Access from the article and an anthropologist who with Privacy in an Online Court Records System

44 For the most up-to-date information see “Schedule” at www.archivists.org/2014. I SATURDAY, AUGUST 16

Taylor: “Some Methodical Person”: Querying Larger Than Life: resources made available to practitioners, Virginia Woolf’s Self-Archival Practices in 609 Ensuring Access to Our patrons, and records producers with a focus Three Guineas Visual Heritage Collections on national and statewide approaches. They Timothy Jason Arnold, Chair provide insights into the pros and cons of University of Texas at Austin Providing access to large collections of implementing mandatory records manage- Adam Kriesberg visual materials is one of the most daunt- ment training, using existing portals or University of Michigan ing situations any archivist faces. Panelists building new ones, and the potential benefits Marissa K. Mason discuss innovative decisions and strate- of leveraging familiar social media sites. University at Albany gies for ensuring successful online and onsite item-level access to collections in a Carol Kussmann Cindy L. Taylor University of Minnesota Libraries University of Texas at Austin wide variety of formats, offering attendees insights into arrangement and description Francesca E. Perez, Chair State Archives of North Carolina practices, choice of descriptive elements, Federal Declassification and strategies for online dissemination. Walker Sampson 608 Initiatives and Challenges University of Colorado Boulder Highlighted are the factors that influence situation-specific arrangement and de- Rachel E. Trent Join panelists from within and outside the State Library of North Carolina U.S. government to discuss the changes to scription choices: research needs; security Bonita L. Weddle concerns; future digitization projects; declassification policy and practice since New York State Archives 2009 as well as the further changes that will and fiscal variables. Projects include a collection of valuable historic Western be required to ensure access to an expand- 10:00 AM – 11:00 AM ing universe of classified U.S. government Americana card photographs; an archive records in the coming years. The speakers of 13,000 16-mm newsfilm clips and scripts discuss the work of the National Declassi- from Roanoke, Virginia, that includes foot- 701 When Communities Perform fication Center, the roles of the Interagency age of civil rights events; 35,000 photos and Their Own Documentation: The Dos and Don’ts of Security Classification Appeals Panel and negatives produced between 1929 and 1970 Building a Communitiy/ the Public Interest Declassification Board, by the state of North Carolina for its travel Family Documentation Project and the problem of unauthorized disclo- and tourism advertising campaigns; and an sures in clouding the public’s confidence in archive of more than 200,000 photographs The goal of this open fishbowl session is to the classification system. generated by an African American photog- illuminate what works and what doesn’t for Daley: The Effects of Publicized Unauthorized rapher’s studio in Charlotte, North Carolina. archivists who are assisting self-document- Disclosures on Security Review Kimberly Andersen ing communities. The initial participants Mengel: The National Declassification Center North Carolina State Archives of the discussion have worked to help small Goals and Progress Ivey Glendon businesses and cultural and religious affin- Powers: The Public Interest Declassification University of Virginia ity groups in documenting their personal, Board’s Recommendations for Classification and Paula Jeannet Mangiafico, Chair local, or regional histories. Declassification Reform Duke University Kathleen K. Bell Ronan: The Role of the Interagency Security Matthew D. Mason Dance Heritage Coalition, Inc. Classification Appeals Panel Beinecke Rare Book and Manuscript Library, Lisa Calahan Dr. William Burr, Commentator Yale University The Black Metropolis Research Consortium George Washington University, The National Michelle L. Tavss Martha Diaz Security Archive Johnson C. Smith University New York Public Library William C. Carpenter, Chair Jennifer R. O’Neal National Archives and Records Administration University of Oregon David K. Daley Get Schooled: Producing Deborra A. Richardson, Chair Department of Defense 610 Online Education and Training Programs for Smithsonian Institution, National Museum of David Mengel American History (retired) National Archives and Records Administration Practitioners, Patrons, and Records Producers John Powers National Archives and Records Administration Making It Rain: Crowdfunding Training is needed to educate stakeholders 702 for Archival Projects Mary Ronan babout the ever-involving changes in records National Security Council Staff I management and archives standards. While there is increasing competition for Organizations are collaborating to develop limited institutional funding, grants, and and implement resources to target audi- donations for on-going archival processing, ences. The presenters discuss educational there are now internet-based funding tools 45 REGISTER ONLINE: www.archivists.org I SATURDAY, AUGUST 16

to reach out to unique constituencies with Jennifer Wright Hannah K. Lee an interest in specific archival materials. The Smithsonian Institution Archives University of Delaware presenters explore the use of crowdfunding Jane Zhang Deena Smith platforms, including Kickstarter and The Catholic University of America Federal Judicial Center Scalefunder, to raise money to process Holly A. Smith collections that are of significant interest to Live Long and Prosper: Spelman College a targeted audience and they address the 704 Science Fiction in Archives process of creating a crowdfunding campaign. and Special Collections A Push in the Right Direction: Ethan Henderson 706 Expanding Models of Enthusiasm for science fiction has saturat- University of California, Santa Cruz Mentorship ed popular culture. Yet what about the ar- Waverly B. Lowell, Chair chival record? What are we doing to record Archivists face shifting responsibilities and University of California, Berkeley a genre that has permeated popular culture challenges, making mentoring an essential Bob Scarr for more than a century – and particularly tool to ensure the success of all individu- Atlanta Symphony Orchestra the records of those who create the worlds als. This session brings together program Emily Vigor that fans love so much? Speakers discuss: coordinators, mentors, and protégés from University of California, Berkeley Why document science fiction? What are New England Archivists and the Society of our experiences with accessioning and pro- Georgia Archivists to share experiences and cessing science fiction collections? How are provide models for nontraditional mentor- From Crawling to Walking: science fiction collections being used? How ing. These models for mentorship allow 703 Improving Access to can we effectively promote our collections? individuals to meet colleagues at all levels, Web Archives Bundy: Scientifiction to SciFi: providing access to a diversity of perspec- Nine Decades of Science Fiction in the Jack tives. Panelists also engage the attendees in This lightning session highlights challenges Williamson Manuscript Collection and Library a mentoring exercise. and solutions to promoting access and Down: Science Fiction and Cultural Studies: SF discovery of web archives. Speakers discuss Caitlin Birch Collections at the Browne Popular Culture Library bdescriptive strategies toward integrating WGBH Educational Foundation Stow: Strange New Worlds: Boldly Exploring web archives with EAD finding aids, MARC Michelle Chiles Science Fiction in the Archives records in library catalogs, and other Handel and Haydn Society discovery systems and tools. In addition, Gene Bundy Camille Torres Hoven they discuss how they are assessing the ef- Eastern New Mexico University MIT Libraries Institute Archives and Special Collections fectiveness of these descriptive approaches Nancy Down Luciana Spracher in order to provide better access, along with Bowling Green State University City of Savannah, Georgia evaluations of the usage and impact of Amanda M. Stow, Chair Lynette Stoudt making web archived content available. American Heritage Center, University of Wyoming Georgia Historical Society John D. Bence Darla White, Chair Young, Black, Brown and Emory University 705 Harvard Medical School Rick Fitzgerald Yellow: Diversity Recruitment Library of Congress Practices from the Field Audiovisual Alacrity: Polina Ilieva The American Library Association’s Office 707 Managing Timely Access to University of California, San Francisco for Diversity enlisted 35 early-career librar- Audiovisual Collections Benn Joseph ians of color to develop a recruitment brand Northwestern University and create marketing materials geared In 2007, Sound Directions stated that we Rosalie Lack, Chair toward 15- to 29-year-olds from under- had 15-20 years to preserve audiovisual California Digital Library represented groups. For the past two years, collections. The Library of Congress wrote Michael Paulmeno these recruiters have traveled to education the National Recording Preservation Plan Delta State University and career fairs across the country engag- in 2012, producing recommendations for Anna Perricci ing with the target audience about careers audiovisual collections. Many academic Columbia University in librarianship. Panelists discuss their institutions have taken the lead in preserv- Meg Tuomala experiences, dramatize a recruitment event, ing and making audiovisual collections University of North Carolina, Chapel Hill and offer practical recruitment strategies. accessible because they have resources Olga Virakhovskaya and flexibility. This session features three Steven D. Booth, Chair Bentley Historical Library, The University of academic institutions that have developed Michigan National Archives and Records Administration successful and sustainable programs 46 For the most up-to-date information see “Schedule” at www.archivists.org/2014. SATURDAY, AUGUST 16 — SUNDAY, AUGUST 17 for audiovisual description, preservation, The speakers define chancery courts, 1:00 PM – 2:30 PM and digitization, making better access illustrate the types of records they generate, to collections possible. and discuss their historical and research SAA Council value. Vermont and Virginia present two Hagan: Audiovisual Preservation Workflows in 4:00 PM – 7:00 PM University Libraries approaches to preserving, providing access, Pike: Managing Production and Access of Digital and promoting knowledge and use of Archives Leadership Institute Collections at the University of Maryland Libraries chancery records. Reception and Dinner Villereal: Advocating for Audiovisual Preservation Vincent Brooks Please join us at the ALI archives Alumni at The University of Virginia Library The Library of Virgina Reception to celebrate the 2014 cohort and Siobhan C. Hagan Greg Crawford to reconnect with ALI alumni over dinner University of Baltimore, Langsdale Library The Library of Virginia and drinks. Cost is $40 per person and the Robin C. Pike, Chair Scott Reilly, Chair event is open to ALI alumni, plus guest. University of Maryland Libraries Vermont State Archives and Records For more information, please visit www. Administration Steven Villereal archivesleadershipinstitute.org . See Reg- University of Virginia Library Susan Swasta istration Form on page 58. If you prefer to Vermont State Archives and Records make this a separate transaction, purchase Administration Archivist! Data Librarian! your ticket(s) via the SAA Bookstore. 708 Asset Manager! Do the Differences Really Matter? Establishing a Foundation for SUNDAY, AUGUST 17 710 Access: ARMA, NARA, and Crossing the boundaries of job title, train- ISO Frameworks for Improving 9:00 AM – 5:00 PM ing, profession, and active/inactive record Information Management status, the presenters highlight areas in THATCampSAA The presenters introduce several initiatives bwhich data managers of all varieties can Are you interested in the latest happen- that are laying the groundwork for more collaborate throughout the digital collec- ings in digital humanities? Involved in a effective access to information: the U.S. tions lifecycle. They co-facilitate breakout digital humanities project that you’d like Presidential Directive on Managing Gov- discussions to identify areas of overlap to demonstrate or share? Come to THAT- ernment Records, related NARA efforts to and collaboration, focusing most specifi- CampSAA! “THATCamp” stands for “The rethink electronic recordkeeping and make cally on data creation, access, and reuse. Humanities and Technology Camp.” (Read better use of technology, ARMA Interna- This session will ignite a cross-disciplinary more at thatcamp.org/about.) It’s an un- tional’s Generally Accepted Recordkeeping conversation to ensure a highly responsive, conference: an open, inexpensive meeting Principles, and national and international user-conscious management of digital at which humanists and technologists of standards such as ISO 15489 and ANSI/ data. Bring your energy for these lively all skill levels learn and build together in ARMA 18-2011. Panelists invite attendee discussions! sessions proposed on the spot. (For more participation in exploring the challenges information and to register: http://saa2014. Karen S. Baker and opportunities of these initiatives to thatcamp.org. There is no registration fee, University of Illinois, Urbana-Champaign provide improved access to information. but donations are suggested.) Wendy Hagenmaier Diane Carlisle Georgia Institute of Technology ARMA International 9:00 AM – 1:00 PM Dana M. Lamparello, Chair Megan E. Phillips Chicago History Museum Archives Leadership Institute National Archives and Records Administration Janina Mueller Practices Workshop Harvard University Graduate School of Design Donald Rosen, Chair Sponsored by the Archives Leadership Stewart Varner National Archives and Records Administration Institute, the 2014 ALI Practices Workshop University of North Carolina, Chapel Hill 11:15 AM – 12:30 PM is led by ALI Facilitator Luther Snow and focuses on applying leadership strategies Discovering Our Shared History SAA Annual Membership Meeting to real-world projects to provide a facilitated 709 in Chancery Court Records: The outlet for leaders to recharge. Attendance Vermont and Virginia Approach 12:30 PM – 1:30 PM is open to ALI alumni and current-year participants. Cost to attend is $50 (waived Court records are often a great mystery SAA Standards Subcommittee: for 2014 ALI cohort). For more information, to many researchers and chancery court TS-GRD visit archivesleadershipinstitute.org. records are among the most obscure court See Registration Form on page 58. records of all! Yet their research value to genealogists and historians is enormous. 47 REGISTER ONLINE: www.archivists.org The National Association of Government Archives and Records Administrators (NAGARA) is proud to be with the Society of American Archivists (SAA) and the Council of State Archivists (CoSA) for the 2014 Joint Annual Meeting. We are excited to bring together government archivists and records managers in the Nation’s capital and offer a unique combination of educational sessions and networking opportunities. Not a member — yet? Learn more about NAGARA and what we have to offer at our 2014 Business Meeting on Thursday, August 14th at 3:30 p.m. I

NAGARA 2015: Austin, TTustin, eeexasxasxas As they say, everything is bigger in Texas Join NAGARA in Honoring and the NAGARA 2015 Annual Meeting in Austin will be no exception! Paul Bergeron Meet with NAGARA and CoSA July 22-25 You are cordially invited to join us on in the Lonestar State’s capital, one of Thursday, August 14 at 3:30 p.m. America’s most exciting cities, for during our Business Meeting to celebrate four days of education sessions the contributions of Paul Bergeron, and good-time receptions. City Clerk of Nashua, NH, and his more Look for more information about than ten years of service to NAGARA, NAGARA 2015 soon! its board, and its members.

48 REGISTER ONLINE: www.archivists.org WATCH, a database of copyright contacts for writers, art- Professional ists, and other creative figures, is a joint project of the Harry Ransom Center at The University of Texas at Austin and University of Reading Library in England. Founded in 1994, it has now grown into one of the largest databases of copy- POSTER right holders in the world. It is a unique and indispensable PRESENTATIONS resource for archivists whose users may need to secure per- missions to publish archival holdings. (Henderson and Sutton The 2014 Program Committee encouraged submission of are co-founders of WATCH.) professional poster presentations to broaden the ways in which presenters can share their work. This format gives you the P04 Record Group Revision at Southern Illinois University chance to view posters on your own schedule and have informal, Carbondale one-on-one conversations with the presenters during a set Matt Gorzalski, Southern Illinois University Carbondale time. Presenters will be available to discuss their posters at the poster display on Thursday, August 14, from 3:00 to 3:30 pm, Attempts to strictly mirror the university’s organizational and on Friday, August 15, from 4:00 to 4:30 pm. Be sure to structure have resulted in a complicated and burdensome re- take this opportunity to see what your colleagues are doing cord group hierarchy at Southern Illinois University Carbon- in their repositories around the country! dale. Influenced by a reappraisal project of Office of Spon- sored Projects Administration records, this poster explains how previous literature and NARA’s “bureau level” approach P01 Ensuring Access through Versatile Practices have influenced the rethinking and revision of the univer- J.A. Pryse, Oklahoma Historical Society sity’s record group hierarchy. The new philosophy rejects reflecting university organization for a simpler and sustain- The presentation follows the archivist’s tenure, examining able classification system. pre-existing processes, pre-existing policies, educational standards and workplace support mechanisms, which are cross referenced by the actual reality-based needs for each P05 Mapping Duke History with Historypin of the collection departments. Ensuring access to material Meghan Lyon, Duke University that is moments away from physical expiration necessitates What is Historypin? How can archives use it? Lyon shares evolutionary strides in the antiquated standards. Challenged the opportunities and lessons learned by Duke University Ar- with financial limitations including staff and equipment, the chives’ experimentation with Historypin, a digital, user-gen- imperative action to further supplement the existing skill erated archive of images with contributors from around the basis must take place now! world. Duke sought to create a series of virtual tours, map- ping different campus movements and landmarks as a way of P02 Atlas Digitization: Preservation and Access in a sharing university history across space and time. Come see Small Archive the results and get suggestions and tips for your own institu- I tion’s channel on Historypin. Philip Blocklyn, Oyster Bay Historical Society The Oyster Bay Historical Society houses a collection of bound atlases from the 19th and 20th centuries. Because P06 Making Meaningful Connections with State Records they show a tremendous amount of wear due to their age Officers and Liaisons and usage, we digitized the most commonly requested Sally Blanchard, Vermont State Archives and Records plates. Presented is information about the process, physical Administration and technical challenges, and the outcome of this extensive Records management is at the core of government operations, project. With limited case studies available in regard to atlas and keeping our records liaisons informed and involved al- digitization, this poster is presented to motivate and guide lows for more effective management of our state and federal other repositories. records. This poster briefly explains the structure of Ver- mont’s Records Officer and Liaison Program and describes P03 WATCH: Locating Copyright Holders for 20 Years the different approaches taken to engage Vermont’s records Cathy Henderson, Harry Ransom Center, The liaisons, including methods of training and development, University of Texas Austin / David Sutton, University communication and outreach, and collaboration in Vermont’s of Reading Library record management goals.

49 IREGISTER ONLINE: www.archivists.org PROFESSIONAL POSTER PRESENTATIONS

P07 Collaborative Archives: Using HistoryPin.com to En- collection with multiple languages. It depicts the workflow courage Undergraduate Research from beginning to end, providing creative yet practical solu- Christina Thompson Shutt, Hendrix College tions to arranging, describing, and making multi-language materials discoverable and accessible to a diverse group “Hendrix College: Food, Community, and a Sense of Place” of researchers. was a project developed in collaboration with Dr. Amanda Hagood’s Literature and the Environment class, the Hendrix College Archives, and Hendrix’s Mellon Fellow in Digital P11 La Historia de Mi Familia: Connecting Hispanic Stu- Humanities and Pedagogy, Tim Lepczyk. The purpose of dents to History through Primary Source Documents the project was to encourage students to engage with place Ashley Stevens, National Archives at Philadelphia through research in the Hendrix College Archives using digi- How can we connect students to history? One way is by tal storytelling as a medium. This poster provides a snapshot teaching them how to discover their own stories—and those of the work that was done, including methodologies and the of their families. More than 180 ninth-grade students at Es- result of the collaboration. peranza Academy Charter School in north Philadelphia spent the spring of 2013 learning how to “do” history. The exhibit, P08 Power to the People: Building the Colorado Chicano La Historia de Mi Familia, shares the family history stories Movement Archives uncovered by 30 of the Esperanza ninth-graders. Beverly Allen, Colorado State University-Pueblo In 2008, the Colorado State University-Pueblo launched P12 Partnering for Digital Preservation: Project a new collecting endeavor, the Southern Colorado Ethnic Management and Workflows Heritage and Diversity Archives. As the Archives worked Rachel Jaffe, University of California, Santa Cruz, and with grassroots organizers to document the Colorado Chicano Edward Corrado, Binghamton University Movement, a truly collaborative relationship between the Binghamton University Libraries has implemented the Roset- Archives and the Chicano community emerged, in which the ta digital preservation system in order to provide preservation Archives emphasized stewardship over custodianship and the and access to materials produced throughout the University Chicano community had an important voice in determining community. These materials are from the Libraries’ Special the types of materials to be preserved. Collections and University Archives as well as units outside the Libraries. Collaborating on digital projects has necessitat- P09 University Archives and Community Organizations: ed that we re-envision our workflows, policies, and proce- Ensuring Access through Collaboration dures. This poster discusses the ideal workflow and provides Jessica Holden, Joanne Riley, and Andrew Elder, Univer- a case study to illustrate how this works in practice. sity of Massachusetts Boston How can a university archives establish a successful ongo- P13 Provenance, Ethics, and Access: Reprocessing ing relationship with a community archives? What are the the Matilda Coxe Stevenson Photographs benefits and challenges of such collaboration? How can the Sarah Ganderup, Smithsonian Institution, entities work together toward a mutually beneficial goal? National Anthropological Archives This poster explores these questions via the example of the Matilda Coxe Stevenson’s photographs at the National An- University of Massachusetts Boston’s collaborative project thropological Archives presented a case of historical misman- with The Irish Ancestral Research Association to preserve agement and raised questions about restoring historically and provide access to a collection of mortuary records from divided collections and the conflict surrounding culturally the Massachusetts Catholic Order of Foresters. sensitive materials, access, and ethics. The NAA’s approach to reprocessing the collection addressed both questions, P10 Processing a Multi-Language Collection from Alef reuniting the collection according to provenance but also to Tav applying the Protocols for Native American Archival Mary Samouelian, Duke University Materials to balance the importance of access with respect for source communities. The presence of multiple languages complicated the arrange- ment, description, and accessibility of the materials in the Abraham Joshua Heschel Papers at Duke University, and presented many challenges to the project team. This poster visualizes the multi-dimensional aspect of processing a

50 REGISTER ONLINE: www.archivists.org PROFESSIONAL POSTER PRESENTATIONS

P14 Records Management as Risk Management P18 The Dolmen Press Collection: One Collection, Trevor Lewis, Vermont State Archives and Records Many Uses Administration Craig Fansler, Wake Forest University, ZSR Library Using the presenter’s background and experience as a licensed The Dolmen Press Collection, part of Special Collections, and practicing lawyer, this poster highlights the ways in which ZSR Library, Wake Forest University, contains the output of good records management programs and implementation help Liam Miller’s Dolmen Press, in Dublin, Ireland, from 1951 to preserve assets, minimize liabilities, and manage risk, by creat- 1987. Miller was a book designer, printer, and cultivator of ing an illustrate-able culture of compliance that helps shield Irish poets and writers. The poets included top Irish authors, organizations even when they do have problems with missing artists, and poets. The collection has been used in a variety of records because they are able to show that the missing record is non-traditional ways by information literacy classes and let- an exception, not a general state of disorder or culpability. terpress printing of the plates in this collection for outreach.

P15 Records of the Vermont State Hospital: Access, P19 Watch Your Exhibits Perform with Augmented Reality Privacy, and Law Ashley Todd-Diaz and Earl Givens, Jr., Emporia State Mariessa Dobrick, Vermont State Archives and Records University Administration How often have you wished there were a better way to let del- This poster explains the role of archivists as a navigator for icate manuscripts and rare books perform for visitors, while users researching the Vermont State Hospital records. The staying mindful of preservation and security? Emporia State records offer a comprehensive view of the hospital consist- University’s Special Collections and Archives has achieved ing of clinical studies, photographs, and patient records. Staff this goal by utilizing mobile, augmented reality technology to members explain which records are closed to public inspec- bring these items to life. tion by Vermont’s Public Record laws and, in the event that the desired records are closed, help researchers find open P20 Lost Coal Towns of Southern Colorado: records that will answer their questions. Map Digitization and Access Sara Szakaly, Bessemer Historical Society/CF&I Archives P16 Picture This: Migrating Metadata in Visual Materials Collections The CF&I Archives in Pueblo, Colorado, holds archival re- cords documenting the 121-year history of the Colorado Fuel Savannah Gignac, Niels Bohr Library and Archives and Iron Company, which includes historic, hand-drawn What are key components to consider when developing a maps of mines and mining towns in Southern Colorado. Ar- CMS? How can you standardize data before migration to chives staff has been digitizing, describing, and providing on- ensure future access? A case study from the Emilio Segre line access to these one-of-a kind maps. This poster describes Visual Archives of the Niels Bohr Library and Archives dem- the project, focusing on its challenges and successes. onstrates the development of a new CMS and data migration of an online historical photo collection of 25,000 images. P21 Are You Afraid of the Attic? This presentation explains the development of a new CMS Records Management in Small County Government and data migration process to ensure continued access and improved searchability. Kayla Harris, Clinton County Records and Archives (Ohio) P17 Permanence in an Ephemeral Collection: The Clinton County Records and Archives of Ohio, estab- The History and Future of the Pamphlet Collection lished in 1996, posed unique challenges to the new records at Humboldt State University Library manager taking over in 2013, including a records center full of unlabeled boxes, records far past their retention period, Carly Marino, Humboldt State University Library and hidden attics containing records not seen for more than Is a vertical file of newspaper clippings and ephemera still 50 years. This poster describes the rebuilding process of a relevant in the digital age? This poster describes the chang- successful records management program for a small county ing nature of vertical files, pamphlets, and other ephemeral government in Ohio to ensure access for years to come. collections in the 21st century using the Humboldt State University Library Pamphlet Collection as a case study. The presentation also considers how archivists and librarians con- tinue to encourage student and researcher participation with ephemeral materials, whether paper or digital. 51 REGISTER ONLINE: www.archivists.org PROFESSIONAL POSTER PRESENTATIONS

P22 Military Wives: Oral Histories of a Neglected Group P26 Archival Complexity: What Are Its Effects on Kristi Young, Brigham Young University the Sustainability of Archival Institutions? The histories of military wives have long been neglected. L. Mark Wolfe, University at Albany, SUNY Tom Perry Special Collections is collecting these fascinating The presenter proposes a new way to understand the role stories of women spanning several decades. Once collected, of sustainability in the archival profession. Sustainability the histories are archived and made available through a de- emerges from those archival institutions that successfully tailed finding aid. We hope that eventually the items will be solve their day-to-day problems, not from those that pas- part of a digital archive. Both transcripts and digital formats sively consume fewer resources. Decision-makers engage in will be available. problem-solving that may result—often imperceptibly—in increasingly complex organizations and practices. To foster P23 From Digital Project to Digital Policy sustainability in archival institutions, we must understand how the growth in complexity operates and how to control it. Dara Flinn, Rice University This poster highlights examples of how complexity affects the A specific digital archives project at Rice University has been sustainability of archival institutions. used as a pilot for best practices in building high-quality online collections, deeply informing our workflows for access P27 A Comparative Study of Institutions’ Organizational and preservation and influencing policies and practices of Factors Influence on the Use of Academic Institutional appraisal, donor relations, arrangement and description, and Repositories: Comparing the U.S. and Taiwan more. This poster shares how lessons learned at the project level can be applied to the larger repository, shifting toward Suyu Lin, Chicago State University more incorporation of “things digital.” To better understand the organizational and cultural influence on the use of institutional repositories (IRs), I examined two P24 The Weaving of Metadata Standards for IR projects in two countries: the U.S. and Taiwan. The focus Dataset Preservation of my inquiry was on how institutions’ organizational factors influence the use of IR and building knowledge in the context Amy Barton, Purdue University Libraries of their academic work. Semi-structured interviews were The Purdue University Research Repository (PURR) is a conducted with 21 administrative faculty and librarians and customization of the HUBzero® platform. HUBzero® was thorough document analysis was conducted on each case. developed for project management, scientific collaboration, publication of research outputs, and tools – such as simula- P28 Using NARA’s Holdings Maintenance System tions –within a private project web space. PURR maintains all to Provide Access for Researchers the HUBzero® functionality, but was extended to publish and archive research datasets. This customization necessitated the Irina Tsiklik, National Archives at Philadelphia development of a standards-based, robust metadata scheme This poster showcases how the Philadelphia office of the for the access, dissemination, preservation, and disaster National Archives and Records Administration used the recovery of the published datasets. Holdings Maintenance System not only to prepare records for I a physical move but also to ensure easier access to all records P25 Preserving Historical Memory and Protecting in the new location. It provides an overview of how the Hold- Academic Freedom: The Advent of the First ings Maintenance System works and its capabilities in track- Primary Source Database on PRC History ing records on the series, box, and even item levels, thereby ensuring access to records requested by researchers. Zehao Zhou, York College of Pennsylvania This poster describes the birth of the first independently produced database on the history of the People’s Republic of China, entitled “The Database for the History of Contem- porary Chinese Political Movements.” The database includes previously unavailable primary sources for all important stages in China from 1949 to 1976, including the Cultural Revolution. Significant issues such as international copyright concerns and the imprisonment of its chief editor that emerged during its creation are presented.

52 REGISTER ONLINE: www.archivists.org

I I 12. Seeing the Archive through the Tweets: Three Questions and Graduate Student Eight Considerations for Archiving Twitter Beth McDonald, University of California, Los Angeles 13. Thinking Large, Processing Small: Manuscripts Processing at the POSTER A.S. Williams III Americana Collection Haley Aaron, University of Alabama PRESENTATIONS 14. The Franciscan Monastery Visual Collection: Strengthening User- Student posters highlight the research activities of graduate Community Engagement Through Digital Preservation and Access students in archives and records management programs, as Mike Saelee, Steven Salas, and Tara Barnett, The Catholic Univer- sity of America well as projects and activities of SAA Student Chapters. Posters will be on display in the Exhibit Hall on Thursday, 15. Accessing Oral Histories: Mapping the Long Women’s Movement with the Digital Innovation Lab and the Southern Oral History August 14, from 5:30 pm to 7:30 pm, and on Friday, August 15, Program at UNC-Chapel Hill from 9:00 am to 4:30 pm. Students will be present to discuss Stephanie Barnwell, University of North Carolina, Chapel Hill their posters with attendees onThursday from 5:30 pm to 16. ArchivesSpace and the Opportunity for Institutional Change 7:30 pm and on Friday from 11:45 am to 12:45 pm. Stephen Ammidown, University of Maryland, College Park 1. Opening Up Closed Stacks: An Archival Collections Assessment at 17. Ehanni wicohun wopahe tawa pi (Gathering things from long ago the New York Society Library that we are keeping). Brynn White, CUNY Queens College Tawa Ducheneaux, San Jose State University/Oglala Lakota College 2. Expanding Access: Promoting Primary Sources for Educators at 18. Building Leaders and Archival Programs: Utilizing the University the Dolph Briscoe Center for American History of Tennessee SAA Student Chapter to Build and Support Archival Catherine Bell, University of Texas at Austin Education 3. The Media History Digital Library: a Collaborative Presentation of Krista Oldham, April Akins, and Mark Freeman, University of Ten- Public Domain Materials nessee, Knoxville SAA Student Chapter Laurel Gildersleeve, University of Wisconsin-Madison 19. Documenting Modern Living: Digitizing the Miller House and 4. Rediscovering the Gold Country: Ensuring Access to Northern Garden Collection California History Amy Auscherman, Indiana University, Bloomington Kaitlyn Crain, Monica Downs, and Jason Sarmiento, California 20. Moses Asch and His Encyclopedia of Sound: Digitizing the Moses State University, Sacramento SAA Student Chapter and Frances Asch Collection 5. Then and Now: Origins of the U.S. World War I Archives and Nicole Horstman, University of Maryland Memorials 21. Reprocessing: The Trials and Tribulations of Previously Processed Rachel Gifford and Michelle Caldwell, Louisiana State University Collections 6. The Real Versus Imaginary User: Scholarly Use of Digitized Home Annalise Berdini, Steven Duckworth, Jessica Hoffman, Alina Josan, MoviesI as Primary Sources Amanda Mita, and Evan Peugh, Drexel University Laura Treat, University of Texas at Austin 22. Audio Digitization at the Walker Art Center 7. EAD Legacy Finding Aid Conversion at the Smithsonian Andrea Hoff, St. Catherine University Institution’s Archives of American Art 23. Digital Archive of Massachusetts Anti-Slavery and Anti- Callie Wiygul, University of Southern Mississippi Segregation Petitions 8. A Rich History in the Arts: Collaborative Processing Between Nicole Topich, Harvard University the Central City Opera House and the University of Denver 24. Interpreting the Wisconsin Thematic Panels Project Johanna Groh, University of Denver Michelle Dubert-Bellrichard, University of Wisconsin-Madison 9. Historic Postcards of Virginia: A Collaboration between CUA and the Arlington Public Library’s Center for Local History 25. Digital Preservation in Community Archives: A Project at Interference Archive Sharad J. Shah, The Catholic University of America Bonnie Gordon, New York University 10. Missing Oral History Release Forms: Contexts and Responses 26. The Oneida Nation Film Preservation Project David A. Olson, New York University/Palmer School of Library and Information Science Lotus Norton-Wisla, University of Wisconsin-Madison 11. Providing Access to Non-Traditional Users: The Digitization of 27. Archives Revitalized: Collection Management, Preservation, and the World War I Photo Collection at the Archives of the American Digitization at Harrisburg Area Community College (Harrisburg, PA) Field Service Marietta Carr, University of Pittsburgh Elizabeth Alleva, New York University 53 IREGISTER ONLINE: www.archivists.org

I GRADUATE STUDENT POSTER PRESENTATIONS

28. Wikipedia loves academic archives! Improving Access to College 35. Searches in Sinai: The Romain F. Butin 1930 Harvard-CUA and University Archival Collections through the GLAM-Wiki Expedition to Serabit-el-Khadim Collection Initiative J. Michelle Datiles, The Catholic University of America Chloe Raub, The Catholic University of America 36. Archives of Repression: The Importance of Survivor Testimony 29. Leaving Home: Taking a Job Outside Your Comfort Zone in the Archives Wendy Cole, Steven Wade, Karen Dafoe, and Victoria Hess, Mary Kate Kwasnik, University of Wisconsin-Madison Louisiana State University SAA Student Chapter 37. Society of American Archivists—University of Texas Student 30. Project Andvari: Facilitating Access to Disparate Digital Chapter Collections of the Medieval Material Culture of Northern Europe Susan Floyd, University of Texas at Austin SAA Student Chapter through Interdisciplinary Collaboration 38. Action, Cooperation, and Independence: a Survey of Joseph Koivisto, The Catholic University of America Community Archives and History-Making Organizations 31. UMD Archives Goes Greek—UMD Greek Life Goes Archival in the Middle and Western United States Kenneth Roussey, University of Maryland College Park Adrienne Evans, University of Wisconsin-Madison 32. Biographer, Professor, Activist: Accessing the Papers of Michael 39. The Ray Johnson Estate: Archives & Art Historical Narrative Wreszin Diana Bowers, Pratt Institute Christoper Arena, Queens College, City University of New York 40. The Myths of Corsets: How Access to Archival Material Can 33. An Exploratory Study that Investigates Whether Copyright Separate Fact from Fiction Infringement is an Issue in Digitized Graduate Research Found Carmen Cowick, Queens College, City University of New York in University Archives 41. Filling in the Margins: The Use of Queer Theory, Feminist Christina Wyles, University of Arizona Standpoint Theory, and Critical Race Theory to Build Inclusive 34. City of San Bruno Centennial: Creating an Interactive Local Archival Collections History Timeline Jen LaBarbera, University of Denver Kathleen O’Connell, University of Texas at Austin 42. The Intersections of History: Public History Meets The Archives Melissa Schultz, University of Wisconsin-Eau Claire

BRONZE SPONSOR Make your outreach reach further. BOOTH 203 Can you help me locate a theater poster from the Your special collections are out there, within reach. Your users are finding early 1900s? your finding aids, discovering your digitized collections, and browsing your online catalogs. But can they simply click on a link to make reading room paging requests, or order copies, or just ask a question?

Aeon facilitates special collections services, replacing manual callslips and paper forms. New addons extend your outreach through integration with OCLC CONTENTdm® for shopping cart services Can I order a and Compendium's Knowledge Tracker™ for optimum reference publication-quality request management. copy and pay for it online? Learn how Aeon can help you make your outreach reach further.

Aeon. We play nice with others.

Visit www.atlas-sys.com to sign up for a demo.

54 REGISTER ONLINE: www.archivists.org GETTING TO 2014 Archives Records 1 Register ENSURING ACCESS Advance registrations for Pre- INTERNET I conference Programs ONLY will Register online using our secure IS AS EASY AS be accepted until July 18. After ARCHIVES RECORDS 2014 this date, individuals may regis- registration form at http://www. 1•2•3! ter onsite pending availability of archivists.org/2014.I seats in the program. FAX Fax your completed registration form, with credit card information, to 312-606-0728, Attn:ARCHIVES RECORDS 2014 Registration. CoSA/ Employee of Do not fax your registration if you are paying by check. NAGARA/ SAA Member Non- SAA Member* Institution member I MAIL Early-Bird (by 7/7) $319 $389 $509 Send your completed registration form, with credit card Advance (by 7/18) $369 $439 $559 information or check made payable to SAA, to: Society of American Archivists Onsite (after 7/18) $429 $499 $599 Attn:ARCHIVES RECORDS 2014 Registration One-Day $189 $249 $299 17 North State Street, Suite 1425 Student** $139 N/A $209 Chicago, IL 60602I Payment and Registration Deadlines Expo Hall Only $109 $109 $109 Registrations are processed on a first-come, first-served basis.Reg - Guest $129 N/A $169 ister online for faster service. If you choose to fax or mail your reg- istration, please complete the entire form (on pages 58-59) to speed *The member rate applies to members of CoSA, NAGARA, and/or SAA. your registration. Please use the PDF Registration Form for group **CoSA / NAGARA / SAA Full members are not eligible for the SAA registrations of 5 or more individuals from the same institution. Student member rate. Student nonmembers are required to fax a copy To avoid being double-billed, do not send your registration via both of valid student ID or other proof of enrollment to the conference of- fax and mail. fice (312-606-0728) to qualify for the student discount. Full payment must accompany your registration. Registrations not accompanied by payment will be placed on hold until payment is received. SAA accepts checks made payable to SAA, as well as Guest Option: This option (designed especially for spouses and credit cards issued by VISA, MasterCard, American Express, or Dis- children of conference attendees) allows the guest to attend the cover. Payment must be made in U.S. funds. No purchase orders or Plenary Sessions, the All-Attendee Reception, and the Exhibit Hall vouchers can be accepted. If payment is by credit card, we recom- for $40 adult / $10 child 12 and under. Guest registrations must ac- mend that you register online at www.archivists.org/2014. company the conference attendee’s registration. When registering a guest, please be sure to include full names on the registration form. Early-Bird Registration: Register by July 7 and save at least $50 on Advance registration rates and $110 on On-site rates. Cancellations and Refunds: If for any reason you must cancel your registration, your written request must be received before July Advance Registration: Register by July 18 to save at least $60 on 7, 2014, to receive a full refund. A $50 handling charge will be as- On-site rates. sessed for written cancellations postmarked between July 8 and July Late Registration: Registrations received afterJuly 18 will be 18. No refunds will be issued after July 18. returned to sender. After July 18 you must register on site at the SAA/ARMA Reciprocal Registration Fees: The SAA and ARMA Registration Desk located in the Washington Marriott Wardman International governing bodies have approved a resolution that per- Park Hotel, 2660 Woodley Road, NW, Washington, DC 20008. mits the members of each organization to attend the other’s annual Those registering after July 18 may not appear in the conference conference at member rates. The resolution is intended to encour- attendee roster. age expansion of educational opportunities for both professions.

55 REGISTER ONLINE: www.archivists.org Confirmation MasterCard, Diner’s Club Card, or Carte Blanche card number and expiration date are acceptable. Should a guest cancel a reservation, You will receive written confirmation of your registration via email. the deposit will be refunded if notice is received at least three (3) This notice will verify that your registration has been processed and working days prior to arrival, and a cancellation number is obtained. will serve as confirmation of your ARCHIVES RECORDS 2014 registration. Please allow up to three business days to receive your Room rates: confirmation, and take a moment to review it Iupon receipt. If you $209 Single/Double ($30 each additional person) have a question, please contact the conference office toll-free at $239 Triple ($30 each additional person) 866-722-7858 immediately. $269 Quad ($30 each additional person) Registration Desk Hours The Marriott Wardman Park Hotel is in compliance with the Ameri- cans with Disabilities Act. Pre-registrants may pick up their packets at the Pre-registration Desk in the Washington Marriott Wardman Park. Your registration packet will include a name badge and an Onsite Program that lists times 3 Get to – and Around – DC and locations for all sessions and events, as well as descriptions of all education sessions. (Please note that in 2014 you have the option to By Air help us reduce our conference footprint by opting out of receiving the The Washington, DC, Metropolitan Area has three airports: print program. See the registration form to opt out.) You must have a name badge to gain admission to all sessions and events. Air Canada JetBlue Airways 888-247-2262 800-538-2583 Tuesday, August 12: 8:00 am – 4:00 pm www.aircanada.com www.jetblue.com Wednesday, August 13: 8:00 am – 6:00 pm Air Tran Southwest Airlines Thursday, August 14: 7:00 am – 5:30 pm 800-247-8726 800-435-9792 Friday, August 15: 7:00 am – 6:00 pm www.airtran.com www.southwest.com Saturday, August 16: 7:00 am – 10:00 am American Airlines Spirit Airlines 800-433-7300 800-772-7117 www.aa.com www.spirit.com 2 Reserve Your Hotel Delta Airlines United Airlines The Washington Marriott Wardman Park (2660 Woodley Avenue, 800-221-1212 800-241-6522 NW, Washington, DC 20008) will serve as the ARCHIVES www.delta.com www.united.com RECORDS 2014 Joint Annual Meeting Headquarters Hotel. Frontier Airlines US Airways The conference organizers have negotiated the special discountedI 800-432-1359 800-428-4322 conference rates listed below. Room rates include complimentary www.frontierairlines.com www.usairways.com high-speed Internet access in guest rooms. These rates are available until July 22 OR until our room block has been met, whichever Ronald Reagan Washington National Airport (www.metwashair- comes first. After this date – or the date on which the room block ports.com/reagan) (National / DCA) is 9 miles, or about 20 minutes, has been met – we can no longer guarantee rates and availability. from the hotel. We advise you to make your room reservations as soon as possible Washington Dulles International Airport (www.metwashairports. to ensure availability and the discounted rate. com/dulles) (Dulles / IAD) is 25 miles, or about 40 minutes, from To make your hotel reservation: the hotel. ★★ From the conference website at www.archivists.org, click on the Baltimore-Washington International Thurgood Marshall Airport conference logo and then on “Register Now.” (www.bwiairport.com) (BWI) is 33 miles, or about 1 hour, from the hotel. ★★ Or call the hotel directly at 877-212-5752. The conference is listed under “CoSA,” “NAGARA,” “SAA,” or “Society of American Nearly every air carrier flies into one of these three airports. For Archivists.” your convenience, listed below are the major carriers that service Ronald Reagan Washington National Airport. Rates do not include applicable state and local taxes (currently You may also contact SAA’s official travel agent for assistance in 14.5%) at the time of checkout. It is the Marriott’s policy that a arranging your air travel: deposit equal to one night’s room and tax is required to hold each individual’s reservation. The guest’s individual credit card will be Phil Marks, Travel Too charged one night’s room and tax when the reservation is made. 800-235-1309 / 650-553-9600 (San Francisco) Personal check, money order, or a valid American Express, Visa, [email protected]

56 REGISTER ONLINE: www.archivists.org Ground Transportation A variety of transportation options are available from each airport to the Washington Marriott Wardman Park. Click on the Maps & Transportation link on the hotel home page (http://www.marriott. com/hotels/maps/travel/wasdt-washington-marriott-wardman- park/) for maps and detailed driving directions from each of the airports. Use the Driving Directions widget to generate specific directions if you are local and plan to drive to the hotel. Hotel parking is $41 daily or $46 for daily valet.

Ronald Reagan National Airport (DCA) Ground Transportation (www.metwashairports.com/reagan/227.htm) ★★ Metrorail (www.wmata.com): Take the Yellow Line toward Mt. Vernon. Transfer at Gallery Place / Chinatown to the Red Line toward Shady Grove. Exit at Woodley Park/Zoo. Use the Metrorail Trip Planner for detailed instructions. Fare: $1.70 (+ a $1 surcharge if paper farecard is used) to $5.75 (+ a $1 surcharge Fountain at Union Station, Washington, D.C.A if paper farecard is used), depending on the time of day. The Washington Marriott Wardman Park is a 5-minute walk uphill http://www.loc.gov/pictures/resource/highsm .16783 from the Woodley Park/Zoo Metro station. Photographer: Highsmith, Carol M., 1946-. Repository: Library of ★★ Super Shuttle (www.supershuttle.com): Call 1-800-BLUE VAN Congress Prints and Photographs Division Washington, D.C. 20540 (258-3826) or 202-296-6662. Cost: $11-$14, depending on the USA. http://hdl.loc.gov/loc.pnp/pp.print group discount and number of riders. Use group discount code F9YYN. ★★ MARC Trains / Amtrak Service: Amtrak (www.amtrak.com) ★★ Taxi service from the airport to the hotel is approximately $30 and MARC (www.mta.maryland.gov/services/marc) trains run one way. Fares are determined by zone rather than distance. to Union Station; Amtrak is more expensive ($13-$34), but the Dulles (IAD) Ground Transportation trip is quicker with fewer stops. MARC fare is $6. Take the shut- (www.metwashairports.com/dulles/184.htm) tle bus from the airport to the BWI rail station. Upon arriving at Union Station (www.unionstationdc.com), take a taxi to the ★★ Super Shuttle (www.supershuttle.com): Call 1-800-BLUE VAN hotel (taxi stand out front) or take the Metro’s Red Line toward (258-3826) or 202-296-6662. Cost: $10-$29, depending on the Shady Grove and exit at Woodley Park/Zoo (fare: $1.70 one way). group discount and number of riders. Use group discount code The Washington Marriott Wardman Park is a 5-minute walk F9YYN. uphill from the Woodley Park/Zoo Metro station. ★★ Washington Flyer Coach (www.washfly.com)to Metrorail: The ★★ Taxi service is available for a cost of approximately $90 one way. Washington Flyer offers motor coach service from the airport to the West Falls Church Metro station (Orange Line). Buses leave Trains and Buses every half hour and the trip takes 20-30 minutes. Cost: $10 one ★★ Amtrak (www.amtrak.com) trains arrive at Washington’s historic way, $18 round trip. Upon arriving at the Metro station, take the Union Station (www.unionstationdc.com). Upon arriving, take Orange Line toward New Carrollton. Transfer to the Red Line at a taxi to the hotel (taxi stand out front) or take the Metro’s Red Metro Center (toward Shady Grove). Exit at Woodley Park/ Zoo. Line toward Shady Grove and exit at Woodley Park/Zoo (fare: Fare: $1.95 to $3.45, depending on the time of day. The Wash- $1.70 one way). The Washington Marriott Wardman Park is a ington Marriott Wardman Park is a 5-minute walkuphill from 5-minute walk uphill from the station. For reservations or infor- the Woodley Park/Zoo Metro station. mation, call 1-800-USA-RAIL (1-800-872-7245). ★★ Taxi service is available for a cost of approximately $65 one way. ★★ Greyhound (www.greyhound.com) buses arrive at the Grey- hound terminal (1005 1st Street, NE, Washington, DC 20002; BWI Ground Transportation 202/289-5120) behind Union Station. From Union Station, take (www.bwiairport.com) a taxi to the hotel (taxi stand out front) or take the Metro’s Red ★★ Super Shuttle (www.supershuttle.com): Call 1-800-BLUE VAN Line toward Shady Grove and exit at Woodley Park/Zoo (fare: (258-3826) or 202-296-6662. Cost: $12-$37, depending on the $1.70 one way). The Washington Marriott Wardman Park is a group discount and number of riders. Use group discount code 5-minute walk uphill from the station. For reservations or infor- F9YYN. mation, call 1-800-231-2222. 57 REGISTER ONLINE: www.archivists.org COSA • NAGARA • SAA 2014 Archives Records ENSURING ACCESS

ANNUAL MEETING IREGISTRATION FORM To register online using our secure ARCHIVES RECORDS 2014 registration form, go to www.archivists.org/2014.

1. REGISTRATIONI One registrant per form. Please type or print clearly. Are you a CoSA Member? No Yes LAST NAME FIRST NAME MI NICKNAME FOR BADGE Are you a NAGARA Member/

INSTITUTION NAME Subscriber? No Yes MAILING ADDRESS Is your employer an Institutional Member of SAA? STREET OR PO BOX No Yes Nonmembers employed by member institutions CITY STATE/PROVINCE ZIP/POSTAL CODE COUNTRY are eligible to receive partial discounts on SAA ❑ ❑ ❑ THIS ADDRESS IS FOR MY HOME BUSINESS OTHER event registration. ❑ USE THIS AS MY PREFERRED MAILING ADDRESS FOR ALL SAA BUSINESS. SAA/ARMA Reciprocal Rate: IF STUDENT, NAME OF SCHOOL No Yes ( ) ( ) ( ) ARMA ID#: ______PHONE HOME PHONE FAX

E-MAIL ADDRESS 2. REGISTRATION FEES

Weekly registration includes all Plenary and Education Sessions and Exhibit Hall. Registration fee does not include Pre-conference Programs or Ticketed Events. (See reverse.) Support services

EMPLOYEES Please check appropriate box: MEMBERS OF MEMBER NONMEMBERS Check here if you have any special INSTITUTIONS needs in order to participate fully in Early-Bird (by 7/7) ...... ❑ $319 ❑ $389 ❑ $509 this event. The conference staff will Advance (by 7/18)...... ❑ $369 ❑ $439 ❑ $559 contact you. On-Site (after 7/18)...... ❑ $429 ❑ $499 ❑ $599 Check here if you would like to One-Day learn more about child care options ❑ Wednesday 8/13 ❑ Thursday 8/14 ❑ Friday 8/15 ❑ Saturday 8/16.....❑ $189 ❑ $249 ❑ $299 that are being considered for this event. (Email address required Student...... ❑ $139 N/A ❑ $209 under Registration.) Guest*...... ❑ $129 N/A ❑ $169 Will you help reduce Subtotal Conference Fees $ ______our footprint? *Guest Registration: Designed especially for spouses, partners, and children of conference attendees, guest registration allows the guest to attend the Plenary Sessions, the All-Attendee Reception, and Check here to opt out of receiving a the Exhibit Hall. Guest registrations must accompany the conference attendee’s registration. When print Onsite Program. A mobile app will be available. registering a guest, please be sure to provide full names below.

*GUEST NAMES ______58 3. PRE-CONFERENCE PROGRAM FEES

SAA Members Employees of SAA Nonmembers (Advance/Regular)* Member Institutions (Advance/Regular)* (Advance/Regular)*

1507 Accessioning and Ingest of Electronic Records [DAS] (8/10) ❑ $199 / $269 ❑ $229 / $299 ❑ $259 / $319 1508 Archives: Principles and Practices (8/10-8/11) ❑ $289 / $349 ❑ $329 / $389 ❑ $379 / $429 1509 Advocating for Archives (8/11) ** ❑ $39 / $49 ❑ $49 / $59 ❑ $79 / $99 1510 Curating Research Assets and Data Using Lifecycle Education [DAS] (8/11) ❑ $199 / $269 ❑ $229 / $299 ❑ $259 / $319 1511 Managing Storage Environments for Sustainable Preservation (8/11) ❑ $189 / $249 ❑ $219 / $279 ❑ $249 / $299 1512 Arrangement and Description of Electronic Records [DAS] (8/11-8/12) ❑ $299 / $369 ❑ $339 / $409 ❑ $399 / $459 ❑ Day 1 only (8/11) ❑ Day 2 only (8/12) ❑ $199 / $269 ❑ $229 / $299 ❑ $259 / $319 1513 Copyright Law for Archivists: A Risk Assessment Approach (8/11-8/12) ❑ $289 / $349 ❑ $329 / $389 ❑ $379 / $429 1514 Planning New and Remodeled Archival Facilities (8/11-8/12) ❑ $289 / $349 ❑ $329 / $389 ❑ $379 / $429 1515 Cataloging Visual Materials: From Prints and Photos to Digital Files (8/12) ❑ $189 / $249 ❑ $219 / $279 ❑ $249 / $299 1516 Using Open-Source OCR Tools for Digitization Projects (8/12) ❑ $189 / $249 ❑ $219 / $279 ❑ $249 / $299

*The Advance deadline is July 18. Regular rates apply after that date. ** All archivists are welcome to attend this workshop, which is limited to 60 attendees. A small non-refundable fee is being charged to reserve your space.

S u b t o t a l P r e - C o n f e r e n c e F e e s $ ______$ ______$ ______4. SPECIAL EVENTS Please indicate if you plan to attend — even if the event is free to registrants — so that we may have an accurate estimate of attendance. #TICKETS NAGARA Membership Dues/Website Subscription ______$75 for membership dues or website subscription. SAA Research Forum (8/12) ______Free to registrants; $50 / $25 (students) for those not registered for the conference. CoSA Work Session/Lunch (8/13) ______Complimentary lunch for up to two representatives per FREE $15 EACH state/territory; $15 each additional representative. ACA Annual Business Meeting/Member Luncheon (8/14) ______$30 for ACA Members (includes plated lunch). All-Attendee Reception (8/15) ______1 Free to registrants. • Beverage Band for All-Attendee Reception ______$10 (must be 21 years or older). • Guest Ticket to All-Attendee Reception ______$40 adult (includes beverage band)/$10 children 12 and under. ADULT CHILD Archives Leadership Institute Alumni Reception (8/16) ______$40; open to all ALI alumni plus guest. ALUMNUS GUEST Archives Leadership Institute Practice Workshop (8/17) ______$50; waived for 2014 ALI cohort.

Subtotal Event Fees $ ______5. METHOD OF PAYMENT

All registrations must be accompanied by payment, and all payments must be made in U.S. funds. For fastest service: Register online at The conference office accepts checks, VISA, MasterCard, American Express, and Discover. www.archivists.org/2014 Please make checks payable to SAA. Do not send cash. Submit via fax (with credit card information) to: 312-606-0728 Total: $ ______Check # ______Checks must include name(s) of registrant(s). Or send completed form with payment to: VISA MasterCard American Express Discover Society of American Archivists ARCHIVES RECORDS 2014 Registrar 17 North State Street, Suite 1425 CREDIT CARD # EXPIRATION DATE CSV Chicago, IL I 60602 Questions? 312-606-0722 or NAME ON CARD (PLEASE PRINT) TELEPHONE NUMBER IF NAME ON CARD DIFFERS FROM ATTENDEE 866-722-7858 (toll-free) Please do not submit registration CARDHOLDER’S SIGNATURE via more than one method. 58 SPEAKER INDEX Adams, Abby R...... 601 Dong, Lorraine ...... 108 Kramer, Michael ...... 210 Ouderkirk, Lorianne . . . . 305 Stauderman, Sarah . . . . .108 Akers, Regina T...... 102 Donovan, Kate ...... 409 Kramer-Smyth, Jeanne . . .410 Ovalle, Carlos J...... 301 Stefko, Katherine ...... 202 Allison-Bunnell, Jodi L. . . .206 Donovan, Lori ...... 502 Kraus, Kari ...... 210 Palkovich, Ann M...... 604 Stenson, Kristopher . . . . 203 Altermatt, Rebecca J. . . . .408 Doran Malinda R. Triller . . 304 Kriesberg, Adam ...... 607 Paulmeno, Michael . . . . .703 Stern, Gary M...... 204 Altobellis, Angelina . . . . .502 Dorpinghaus, Sarah M. . . .602 Kurtz, Michael J...... 404 Perez, Francesca E...... 610 Sternfeld, Joshua ...... 302 Alvord, Trevor . . . . 102, 205 Down, Nancy ...... 704 Kussmann, Carol ...... 610 Perricci, Anna ...... 703 Stoudt, Lynette ...... 706 Andersen, Kimberly . . . . 609 Dragon, Patricia M...... 605 Lacher-Feldman, Jessica L ..603 Peterson, Christie S. . . . . 401 Stow, Amanda M...... 704 Anderson, Priscilla . . . . .108 Drummond, Traci JoLeigh . 409 Lack, Rosalie ...... 703 Peterson, Trudy Huskamp . 606 Sturgeon, Melanie . . .105, 402 Anderson, Maija ...... 110 Duff, Wendy ...... 503 Lamparello, Dana M. . . . .708 Petrimoulx, Anne ...... 502 Summers, Edward . . .201, 502 Antracoli, Alexis ...... 107 Dupont, Christian . . . . . 503 Larson, Ray ...... 308 Phillips, Elizabeth Konzak . 307 Swasta, Susan ...... 709 Armstrong, Scott ...... 204 Durant, Fletcher ...... 108 Lausch, Shannon M. . . . .102 Phillips, Megan E...... 710 Swift, Pari Janine ...... 402 Arnold, Hillel ...... 201 Eaton, Fynnette L...... 303 Lawrence, Susan C. . . 207, 304 Pike, Robin C...... 707 Taormina, Mattie A. . . . . 403 Arnold, Timothy Jason . . . 607 Eberhard, Kim ...... 506 Leberman, Betty Susanna . 306 Pitti, Daniel V...... 308 Tavss, Michelle L...... 609 Aydelott, Moryma . . . . . 601 Engelhart, Anne ...... 404 Lee, Christopher (Cal) . . . .401 Plumer, Danielle Cunniff . .106 Taylor, Cindy L...... 607 Bahde, Anne ...... 403 Erway, Ricky ...... 601 Lee, Hannah K...... 705 Posner, Barbara ...... 310 Taylor, Nicholas ...... 502 Bailey, Jefferson ...... 601 Eubank, Kelly ...... 602 Leitch, David ...... 208 Potrzebowski, Patricia . . . 406 Teague, Barbara A...... 406 Baker, Karen ...... 708 Evans, Mark J...... 602 Letocha, Phoebe Evans . . .207 Potter, Lee Ann ...... 304 Telford, Rachel ...... 102 Ball, Alex ...... 510 Farber, Ember ...... 406 Leventhal, Aliza A...... 510 Powell, Catherine E. . . . . 409 Tennis, Joseph ...... 109 Barker, Ray T...... 404 Ferrante, Riccardo A. . . . .309 Lewis, David G...... 209 Powers, John ...... 608 Thibodeau, Kenneth F...... 109 Barnes, Lindsey ...... 310 Ferriter, Meghan ...... 309 Light, Michelle ...... 106 Primer, Ben ...... 604 Thies, Cheryl ...... 404 Baron, Jason R...... 204 Fidler, Christina V...... 110 Lorch, Alex ...... 501 Punzalan, Ricardo L. . . . . 605 Tilley, Brian ...... 504 Baumann, Jason ...... 407 Fino-Radin, Ben ...... 410 Lowell, Waverly B...... 702 Qato, Mezna ...... 405 Tingle, Brian ...... 308 Baur, Natalie ...... 502 Fitch, Amy R...... 201 Lucente-Kirkpatrick, Jerry . 105 Radick, Caryn ...... 102 Tollison, Courtney . . . . . 102 Beiser, Jolene M...... 508 Fitzgerald, Rick ...... 703 Malkmus, Doris ...... 304 Ralston, Monica ...... 404 Torrence, Stephen . . . . . 601 Bell, Kathleen K...... 701 Franks, Patricia C...... 305 Mangiafico, Lisa ...... 202 Randell, Kent ...... 102 Trask, Jay ...... 205 Belovari, Susanne . . . . . 606 Freeman, Nancy ...... 107 Mangiafico, Paula Jeannet . 609 Razon, Rona ...... 605 Treanor, John J...... 408 Bence, John D...... 703 Friend, Duncan ...... 507 Marshall, Tanya L...... 507 Reilly, Scott ...... 709 Trent, Rachel E...... 610 Bingo, Steven ...... 501 Fuhrig, Lynda Schmitz . . .601 Martinez, John ...... 308 Renga, Alan ...... 404 Tuomala, Meg ...... 703 Birch, Jenna C...... 706 Garayoa, Montserrat Mason, Marissa K...... 607 Rettberg, Eric ...... 210 Turner, Adrian ...... 206 Birrell, Lori A...... 603 Canela ...... 606 Mason, Matthew D. . . . . 609 Reynolds, Leslie ...... 406 Vannucci, Anita M...... 203 Bizonet, Rebecca ...... 509 Geist, Holly ...... 107 Matienzo, Mark A...... 601 Rice, Deborah ...... 409 Vargas-Betancourt, Blanton, Thomas S...... 204 Glendon, Ivey ...... 609 Mattson, Rachel L...... 405 Richardson, Deborra A. . . .701 Margarita ...... 307 Boles, Frank ...... 205 Goethals, Andrea ...... 602 McCann, Laura ...... 108 Robinson, Doug ...... 406 Varner, Stewart R...... 708 Booth, Steven D...... 705 Goldman, Benjamin . . . . 601 McCausland, Sigrid . . . . .506 Rogers, Corinne ...... 109 Vigor, Emily ...... 702 Bradley, Lynne ...... 406 Goodall, Jannette ...... 402 McClurken, Kara M. . . . . 302 Roke, Elizabeth Russey . . .210 Villereal, Steven ...... 707 Briston, Heather ...... 505 Gorman, Zonnie ...... 209 McClurken, Jeffrey W. . . . 304 Ronan, Mary ...... 608 Viola, Anne-Marie ...... 605 Brooks, Vincent T...... 709 Gray, Karen C...... 105 McClurkin, Brenda S. . . . .104 Rosen, Donald R...... 710 Virakhovskaya, Olga . . . 502, 703 Brown, Laura Clark . . . . .505 Greene, Mark A...... 501 McDevitt-Parks, Dominic . 103 Rosenfeld, Susan ...... 102 Voss, Anke ...... 202 Bryan, Ruth ...... 205 Groth, Jason Evans . . . . . 101 McDonald, Susan Potts . . .206 Roth, Ginny A...... 407 Vowell, Zach ...... 301 Bundy, Gene ...... 704 Gunther, Andrew ...... 309 McElrath, Douglas . . . . . 603 Ruwell, Mary Elizabeth . . .310 Walker, Celia S...... 603 Burr, William ...... 608 Gustainis, Emily R. Novak . 207 McKinley, Matthew . . . . 601 Salvatore, Cecilia L...... 106 Wallace, David A...... 508 Butler, Brandon ...... 505 Hagan, Siobhan C...... 707 Mein, Nardina ...... 502 Sampson, Walker ...... 610 Wang, Ching-Hsien . . . . 309 Calahan, Lisa ...... 701 Hagenmaier, Wendy . . . . 708 Mengel, David ...... 608 ISanett, Shelby ...... 504 Ward, Christine ...... 303 Callahan, Maureen . . . . .501 Haralampus, Lisa ...... 202 Mennerich, Donald . . . . .401 Santamaria, Daniel A. . . . 501 Warner, John Harley . . . . 207 Cariani, Karen ...... 302 Harbeson, Eric ...... 508 Meyerson, Jessica W. . . . .301 Scarr, Bob ...... 702 Warshavsky, Elise . . . . . 601 Caringola, Elizabeth . . . . 501 Harden, Victoria A...... 407 Mills, Anne ...... 402 Schaefer, Sibyl ...... 401 Wasman, Wendy ...... 110 Carlisle, Diane ...... 710 Heckman, Heather M. . . . 302 Mix, Lisa A...... 104 Schreiner, Maggie . . . . . 405 Watrous, Nancy ...... 302 Carmack, Catherine . . . . 509 Henderson, Veronica D...... 306 Montgomery, Laura B. . . . 605 Schulman, Darren . . . . . 305 Waugh, Dorothy F...... 601 Carpenter, William C. . . . .608 Henderson, Ethan . . . . . 702 Monture, Rick ...... 209 Schweitzer, Julie K...... 605 Weddle, Bonita L ...... 610 Caruso, David ...... 102 Hering, Katharina . . . . . 606 Moore, Erik A...... 502 Sedgwick, Jessica ...... 101 Weismann, Anne ...... 204 Chandler, Dana R...... 306 Hight, Cliff ...... 205 Morris, Jennifer S...... 309 Shankar, Guha ...... 209 Weiss, Karen B...... 309 Chandler, Robin L...... 407 Hintz, Carrie E...... 503 Morton, James ...... 504 Shimer, Preston W...... 303 Werner, Sarah ...... 304 Chiles, Michelle M...... 706 Hirsch, Brandon ...... 410 Mueller, Janina ...... 708 Sjoberg, Lisa M...... 107 Westerman, Casey S. . . . .509 Christman, Roger ...... 507 Hocking, Linda ...... 605 Musella, Anne ...... 310 Skokan, Béatrice ...... 502 White, Darla ...... 706 Cina, Gregory ...... 310 Hodges, Ann E...... 104 Myers, Elizabeth A...... 202 Sly, Margery N...... 604 Wilk, Jocelyn ...... 503 Clement, Tanya ...... 210 Homiak, John P...... 604 Myers, Mark J...... 602 Smedberg, Heather . . . . .403 Wilson, Galen ...... 402 Crawford, Greg ...... 709 Homo, Kira B...... 210 Necas, Daniel ...... 606 Smith, Margaret B...... 408 Winn, Samantha ...... 106 Crockett, Margaret . . . . .208 Hoven, Camille Torres . . .706 Nelson, Amanda ...... 102 Smith, Kari R...... 510 Wojcik, Caryn A...... 410 Daley, David K...... 608 Howdeshell, Ashley E. . . . 101 Nemmers, John R...... 307 Smith, Deena ...... 705 Wosh, Peter J...... 106 Danielson, Elena S...... 201 Hull, Theodore J...... 601 Nguyen, Lisa ...... 307 Smith, Holly A...... 705 Wright, Jennifer ...... 703 Davis, Rebekah L...... 306 Huth, Geoffrey A...... 305 Nisbet, Miriam ...... 204 Snider, Lisa ...... 502 Yakel, Elizabeth ...... 403 DeLeon, Daphne O...... 402 Ilieva, Polina . . . . . 407, 703 Noonan, Daniel W...... 101 Snyder, Sara ...... 103 Young, Julia Marks . . . . .203 Delva, Melanie ...... 408 Jones, Jasmine ...... 505 Novara, Elizabeth A. . . . . 409 Sorensen, Lauren M. . . . . 101 Yousey-Hindes, Benjamin . 303 Devine, Donn ...... 408 Joseph, Benn ...... 703 Oliveira, Michael C...... 407 Spracher, Luciana . . . . . 706 Zalduendo, Ines ...... 510 Diaz, Martha ...... 701 Kempe, Deborah ...... 502 Olivieri, Blynne ...... 102 Stadel-Bevans, Cheryl L. . . 202 Zhang, Jane ...... 703 Dietz, Brian J...... 101 Kingma, David A...... 408 O’Neal, Jennifer R...... 701 Starr, Laura ...... 404 Zuber, Henri C...... 208 Dine, Richard ...... 504 Koonts, Sarah E...... 507 Orchard, Alexandra AA . . .409 Starratt, Laura K...... 206

60 REGISTER ONLINE: www.archivists.org I society of american archivists 2014 ReseaRch FoRum “Foundations and innovations”

Tuesday, augusT 12, 9 a.m.–5 p.m. marriott Wardman Park H Washington, dc

CaLL FoR PaRtiCiPants / CaLL FoR PREsEntations

articipants’ enthusiastic response to the past seven Research Archivists from around the country and the world will convene at Forums confirms that the full spectrum of research ARCHIVES*RECORDS: Ensuring Access, the Joint Annual Meeting Pactivities—from “pure” research to applied research to of CoSA, NAGARA, and SAA. The Research Forum will provide a innovative practice—is of interest and value to the archives platform to acknowledge current—and encourage future—research community. The 2014 Research Forum will build on previous and innovation from across the broad archives community and for success by continuing with a full day of presentations. the benefit of the archives profession.

If you’re engaged in research . . . seeking to identify research-based Research Forum Events at solutions for your institution . . . willing to participate in the aRCHivEs*RECoRds: Ensuring access research cycle by serving as a beta site for research trials . . . or simply interested in what’s happening in research and The following events are planned for 2014: innovation . . . • Research Presentations and Posters (Tuesday, August 12, . . . then join us for the 8th annual 9:00 am–5:00 pm): Here’s your chance to present, discuss, listen to, or view research reports and results on a variety of topics. saa Research Forum: “Foundations The final thirty minutes of this session will seek input for SAA’s and innovations” 2015 Research Forum.

Researchers, practitioners, educators, students, and the curious • “Office Hours” in the Exhibit Hall (Thursday, August 14, and across all sectors of archives and records management are invited Friday, August 15): Research Forum organizers will be on hand to participate. Use the Forum to discuss, debate, plan, organize, to hear your ideas about the Forum and for ad hoc discussions evaluate, or motivate research projects and initiatives. The event about specific research projects. seeks to facilitate collaboration and help inform researchers about • Poster Sessions: Be sure to make time to visit the poster sessions, what questions and problems need to be tackled. which will include practice innovation and research topics.

CaLL FoR PLatFoRM and PostER PREsEntations

SAA invites submission of abstracts (of 250 words or fewer) Abstracts will be evaluated by a review committee co-chaired for either 10-minute platform presentations or poster by Nancy McGovern (Massachusetts Institute of Technology) presentations. Topics may address research on, or innovations and Helen Tibbo (University of North Carolina, Chapel Hill). in, any aspect of archives practice or records management in Deadline for submission of abstracts: May 1, 2014. You government, corporate, academic, scientific, or other setting. will be notified of the review committee’s decision by July 1 Presentations on research results that may have emerged (in advance of the Early-Bird registration deadline). since the 2014 Annual Meeting Call for Proposals deadline in October 2013 are welcome, as are reports on research Submit your 250-word abstract no later than May 1 via email completed within the past three years that you think is to [email protected]. Please be sure to relevant and valuable for discussion. Please indicate whether include a title and your name, affiliation, email address, you intend a platform or poster presentation. and whether your proposal is for a platform or poster presentation.

61 I REGISTER ONLINE: www.archivists.org Collect the Data ...... Not the Logger!

● Walk-By Collection ● LAN Connected ● AutoDownload ● Local Monitoring ● Mobile Monitoring ● E-Mail Warnings

Preservation Metrics

● Temperature ● Humidity ● Illuminance ● Ultra-Violet

Wireless Data Loggers 4 in 1 Data Logger from T ANDD

Stop by and see us in Booth # 214 in the Exhibit Hall

TandD US, LLC. EMail: [email protected] Ph: (518) 669-9227 www.tandd.com