AUGUST 10–AUGUST 16, 2014 Marriott Wardman Park Washington, DC I REGISTER NOW AND SAVE! Early Bird Registration Deadline: July 7 Hotel Reservation / Conference Rate Deadline: July 15 2014 Archives Records ENSURING ACCESS I COSA • NAGARA • SAA JOINT ANNUAL MEETING Organizing data for eloquent presentation! FINDING AIDS and MUCH MORE Build your Brand with Social Media Photo Tagging & Crowdsourcing Digital Asset Management (DAM) ACCESSIONS & STORAGE REFERENCE SERVICE Allocate available warehouse locations RESEARCH Finding aids with intuitive keyword for new accessions; find and track searches or precision logic, shopping cart requested items; get statistical reports and automatic email requests. Members on linear and cubic quantity by self-register for additional online services collection, accession, donor and others. TRACK including workflow status. CONTENT & METADATA PUBLISH CLICK PUBLISHING Describe with DACS, ISAD(G) or RAD and Export EAD & MARC with return links control authorized names with ISAAR; for access from library and federated prompt-specific online help for DESCRIBE systems. Publish EAD, HTML, PDF, and professional describing; rapid capture and RTF reports. Get meaningful usage linking of digital content, including Email. statistics with Google Analytics. Great reasons for a move to Eloquent: 1. Eloquent is an evolving technology that grows with you. We have moved customers from DOS to Windows, and now to Web, retaining their priceless knowledge base. 2. Every customer gets the same software. A custom license key activates their application (archives, library, museum, and/or records management), their modules, and their capacity. 3. We have only one product, so your updates will give you all the latest Web technology. 4. We have offered Cloud Computing for over 10 years, so have mastered efficient remote support. 5. We are small enough to listen; large enough to deliver. Eloquent Archives™ 800-663-8172/100 www.eloquent-systems.com MAKE CONNECTIONS. LEARN. GET INSPIRED! ARCHIVES RECORDS: Ensuring Access— the premier educational event for archives and records management Preliminary Program professionals —I is your best opportunity all year to… 2014 MAKE CONNECTIONS. ARCHIVES RECORDS: 2014 features… Archives Records Roundtable and Section meetings and CoSA work sessions that get you in tune with ENSURING ACCESS others who share your specialI interests… and committee and business meetings, open to all members, at which you can learn about what CoSA, NAGARA, and SAA are do- CONTENTSI ing on behalf of archives and records professionals… 3 From the CoSA, NAGARA, and Special networking events, from the New Member/First-Timer Forum to the All-At- SAA Presidents tendee Reception, alumni mixers — even “Archives in the Movies” and “Raiders of the Lost Archives”— provide opportunities for archivists and records managers across the 4 Collaboration and Compatibility spectrum of experience to compare notes, interact with session speakers and the in Washington, DC professions’ leaders, and catch up with colleagues. (2014 Program Committee) The Networking Café — a place to meet up… make a mentoring connection… talk to 6 Opportunities Await—and Abound! representatives of allied organizations, recruiters, and volunteer career advisors… re- (2014 Host Committee) view literature and job vacancy announcements… post your résumé… or check your 9 General Information email at a CyberCafé kiosk. 11 Attention New Members, Take a chance! Introduce yourself to someone whose knowledge and skills could ben- First-Timers, and Students! efit your institution’s next project! 13 Pre-Conference Programs LEARN. 20 Schedule-at-a-Glance ARCHIVES RECORDS: 2014 brings you… 26 Board, Committee, Task Force, and Working Group Meetings Thought-provoking and informative plenary sessions… I 25 Daily Schedule 70 education sessions — developed by and for archives and records professionals — that provide practical tips that you can put to use as soon as you return to work – Sunday, August 10 – Tuesday, August 12 25 and discussions of research and theory that advance your profession to new heights… Wednesday, August 13 27 New learning formats — from lightning and incubator sessions to the THATCampSAA (Sunday, August 17) — all designed to provide fun new ways to learn. Thursday, August 14 29 Friday, August 15 35 In-depth coverage of an archival topic of special interest to you at Pre-Conference Programs… Saturday, August 16 43 Sunday, August 17 47 Open forums and brown bag lunches at which you can exchange ideas about diversify- ing the archival record, education and employment issues, the work of SHRABs, and 39 Exhibitors and Sponsors so much more…. 49 Professional Poster Presentations GET INSPIRED! 53 Student Poster Presentations At ARCHIVES RECORDS: 2014 you’ll have so many opportu- 55 Getting toARCHIVES RECORDS nities to expand your horizons as a professional! You’ll find… 2014 Is As Easy As 1-2-3! I A chance for first-timers, Inew professionals, and students to see what it’s all 58 Registration Form about — all in one place and all at one time… 60 Index to Conference Speakers The Exhibit Hall — packed with fresh ideas, new products, the tools you need to do 61 2014 SAA Research Forum: your best… “Building Bridges Between The 8th Annual Research Forum, where you’ll learn about what’s happening in re- Research and Practice” search and innovation — and maybe find some research-based solutions for your institution. 1 “We know that Preservica will allow us to safeguard and share our electronic records, including our historical archives. We are very pleased to be using this safe and secure digital preservation solution.” Barbara Teague, State Archivist and Records Administrator and Public Records Division Director at KDLA Preservica now includes public access, allowing you to safeguard and share your valuable digital content and collections. 2 www.preservica.com | Booth 303 REGISTER ONLINE: www.archivists.org Dear Friends and Colleagues: t’s been four years since CoSA, NAGARA, and SAA met together in Wash- ington, DC, and we’re delighted to be reuniting for ARCHIVES RECORDS: Danna C. Bell Ensuring Access – your best opportunity all year to grow your professional Library of Congress I knowledge and skills, stretch your imagination, expand your contactsI and net- SAA President, 2013-2014 works, look beyond your institution’s walls, and interact with colleagues in the archives and records profession. If you’ve attended a CoSA, NAGARA, or SAA annual meeting (or a Joint Annual Meeting!) you know the excitement that comes from hearing about innovative approaches to archives and records activities, exploring new ideas, meeting new colleagues, and renewing friendships. If you’ve never attended – or haven’t joined us in recent years – prepare to be awed by the array of opportunities to learn, explore, collaborate, and celebrate the world of archives and records: ★★ In-depth pre-conference workshops and provocative plenary sessions that give you direct access to experts in the field and voices from beyond our professional circles. ★★ Exciting program sessions (choose from 70 of them!) that deliver the latest ideas and techniques in an environment in which you’ll feel comfortable asking questions. ★★ Special-interest group meetings, committee meetings, work sessions, and forums that put you in touch with colleagues who share your Daphne O. DeLeon, CA specific interests and concerns and provide a venue for collaboration. Nevada State Library ★★ Lots of time for networking so that you can exchange ideas and make and Archives new friends. NAGARA President, 2013-2014 ★★ The Expo – an unparalleled opportunity to talk with our industry part- ners, share your ideas and opinions, and learn what’s new in the field. ★★ And because we don’t believe in all work and no play, our enthusiastic Host Committee has lined upa diverseI itinerary of repository tours, open houses, and on-your-own explorations and planned an All- Attendee Reception in the magnificent Great Hall of the Library of Congress, where you can catch up with your friends and colleagues. At ARCHIVES RECORDS: Ensuring Access you’ll meet, learn, network, and collaborate with colleagues from across the country (and around the world) who share your interests,I concerns, and on-the-job challenges. You’ll benefit from our profession’s diversity of ideas, methods, and experiences – and we’ll learn from you. Whether you’re a newcomer to the field, an experienced professional, or some- where in between, you’ll revel in the opportunities available at the 2014 Joint Annual Meeting. We look forward to seeing you in DC in August! Matt Veatch Kansas Historical Society CoSA President, 2013-2014 3 REGISTER ONLINE: www.archivists.org I Collaboration and Compatibility in WASHINGTON, DC hese days Washington, DC, This year’s theme, ARCHIVES isn’t exactly known as a con- RECORDS: Ensuring Access, was T genial gathering place for the intended to be open to broad inI- constructive sharing of ideas. But this terpretation by session proposers. year’s joint meeting of the Council “Ensuring access” means many things of State Archivists, the National As- to different people, from taking the sociation of Government Archives steps necessary to be confident that and Records Administrators, and the digital records created today will be Society of American Archivists (SAA) available for use by future research- will change that! Members of our ers… to raising awareness about national associations will join forces collections so that information gets in