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Fluvanna County Board of Supervisors 2021 Bylaws and Rules of Practice

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Fluvanna County Board of Supervisors 2021 Bylaws and Rules of Practice BOS 2021-01-06 p.1/240 FLUVANNA COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA Fluvanna County Library, 214 Commons Blvd. Palmyra, VA 22963 January 6, 2021 Regular Meeting at 4:00 pm TAB AGENDA ITEMS 1 - CALL TO ORDER 2 - PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE 2021 Organizational Meeting of the Fluvanna County Board of Supervisors Election of Chair Election of Vice Chair Adoption of a Resolution Entitled “Organizational Meeting of the Fluvanna County Board of Supervisors 2021” Adoption of 2021 Regular Meeting Calendar Adoption of Board Bylaws and Rules of Practice and Procedures Regular Meeting 3 – ADOPTION OF AGENDA 4 – COUNTY ADMINISTRATOR’S REPORT 5 – PUBLIC COMMENTS #1 (5 minutes each) 6 – PUBLIC HEARING 7 – ACTION MATTERS Historic Courthouse Historical Marker – Memorandum of Agreement with VDOT – Eric Dahl, County A Administrator 7A – APPOINTMENTS B Thomas Jefferson Planning District Commission – Caitlin Solis, Clerk to the Board 8 – PRESENTATIONS (normally not to exceed 10 minutes each) C Fork Union Property Site Development – Bryan Rothamel, Economic Development Coordinator D Burn Building Update – Cyndi Toler, Purchasing Officer E Children’s Services Act Semi-annual Update – Bryan Moeller, CSA Coordinator F Strategic Initiatives Update – Kelly Belanger Harris, Asst. County Administrator G FY21 Revenue Review – Mary Anna Twisdale, Director of Finance 9 – CONSENT AGENDA H Minutes of December 16, 2020 – Caitlin Solis, Clerk to the Board I Minutes of Adjourned December 16, 2020 Meeting – Caitlin Solis, Clerk to the Board Fluvanna County…The heart of Virginia and your gateway to the future! For the Hearing-Impaired – Listening device available in the Board of Supervisors Room upon request. TTY access number is 711 to make arrangements. For Persons with Disabilities – If you have special needs, please contact the County Administrator’s Office at 591-1910. BOS 2021-01-06 p.2/240 J CRMF - PW21-005 - FUSD Roof Replacement – Dale Critzer, Asst. Director of Public Works 10 – UNFINISHED BUSINESS K Local Allocations for Federal CARES Coronavirus Relief Funds – Eric Dahl, County Administrator FY22 NON-PROFIT BUDGET PRESENTATIONS (normally not to exceed 5 minutes each) L Central Virginia Small Business Development Center M Fluvanna County Arts Council N Fluvanna Chamber of Commerce O Fluvanna Leadership Development Program P Fluvanna/Louisa Housing Foundation Q Foothills Child Advocacy Center R Hospice of the Piedmont S Jefferson Area Board of Aging T Child Health Partnership U Legal Aid Justice Center V Monticello Area Community Action Agency 11 – NEW BUSINESS TBD 12 – PUBLIC COMMENTS #2 (5 minutes each) 13 – CLOSED MEETING AND DINNER RECESS TBD 14 – ADJOURN _______________________________________ County Administrator Review Fluvanna County…The heart of Virginia and your gateway to the future! For the Hearing-Impaired – Listening device available in the Board of Supervisors Room upon request. TTY access number is 711 to make arrangements. For Persons with Disabilities – If you have special needs, please contact the County Administrator’s Office at 591-1910. BOS 2021-01-06 p.3/240 I pledge allegiance, to the flag, of the United States of America, PLEDGE OF ALLEGIANCE and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. GENERAL RULES OF ORDER 1. It shall be the duty of the Chairman to maintain order and decorum at meetings. The Chairman shall speak to points of order in preference to all other members. 2. In maintaining decorum and propriety of conduct, the Chairman shall not be challenged and no debate shall be allowed until after the Chairman declares that order has been restored. In the event the Board wishes to debate the matter of the disorder or the bringing of order; the regular business may be suspended by vote of the Board to discuss the matter. 3. No member or citizen shall be allowed to use defamatory or abusive language directed at any member of the Board or other person, to create excessive noise, or in any way incite persons to use such tactics. The Chair shall be the judge of such breaches, however, the Board may by majority vote of the Board members present and voting to overrule the judgment of the Chair. 4. When a person engages in such breaches, the Chairman shall order the person’s removal from the building, or may order the person to stand silent, or may, if necessary, order the person removed from the County property. RULES OF PROCEDURE FOR PUBLIC HEARINGS 1. PURPOSE • The purpose of a public hearing is to receive testimony from the public on certain resolutions, ordinances or amendments prior to taking action. • A hearing is not a dialogue or debate. Its express purpose is to receive additional facts, comments and opinion on subject items. 2. SPEAKERS • Speakers should approach the lectern so they may be visible and audible to the Board. • Each speaker should clearly state his/her name and address. • All comments should be directed to the Board. • All questions should be directed to the Chairman. Members of the Board are not expected to respond to questions, and response to questions shall be made at the Chairman's discretion. • Speakers are encouraged to contact staff regarding unresolved concerns or to receive additional information. • Speakers with questions are encouraged to call County staff prior to the public hearing. • Speakers should be brief and avoid repetition of previously presented comments. 3. ACTION • At the conclusion of the public hearing on each item, the Chairman will close the public hearing. • The Board will proceed with its deliberation and will act on or formally postpone action on such item prior to proceeding to other agenda items. • Further public comment after the public hearing has been closed generally will not be permitted. Fluvanna County…The heart of Virginia and your gateway to the future! For the Hearing-Impaired – Listening device available in the Board of Supervisors Room upon request. TTY access number is 711 to make arrangements. For Persons with Disabilities – If you have special needs, please contact the County Administrator’s Office at 591-1910. BOS 2021-01-06 p.4/240 BOS 2021-01-06 p.5/240 FLUVANNA COUNTY BOARD OF SUPERVISORS AGENDA ITEM STAFF REPORT MEETING DATE: January 6, 2021 AGENDA TITLE: Election of Chair I move to elect ___________ as Chair of the Fluvanna County Board of MOTION(s): Supervisors for calendar year 2021. Yes No STRATEGIC INITIATIVE? If yes, list initiative(s): X Public Hearing Action Matter Presentation Consent Agenda Other AGENDA CATEGORY: XX STAFF CONTACT(S): Caitlin Solis, Clerk to the Board of Supervisors PRESENTER(S): Eric Dahl, County Administrator RECOMMENDATION: N/A TIMING: Routine As has been your practice in the past, the County Administrator opens the meeting and calls for the nominations for Chair, followed by voting of the members. 1. The County Administrator shall call for nominations from the membership. 2. Any member, after being recognized by the County Administrator, may place one or more names in nomination and discuss his or her opinions on the qualifications of the nominee(s). DISCUSSION: 3. When all nominations have been made, the County Administrator shall close the nominating process and call for the vote. 4. Each member may cast one vote for any one nominee. 5. A majority of those voting shall be required to elect the officer. Upon the election of the Chair, the elected chair will then call for the nomination and election of the Vice Chair. The Annual Organizational meeting of the Board will be conducted first and then move to the Regular meeting and conduct of business. FISCAL IMPACT: N/A POLICY IMPACT: N/A Code of Virginia § 15.2-1422. Electing a chairman and vice-chairman; mayor and LEGISLATIVE HISTORY: vice-mayor Code of Virginia: Information regarding Annual Organizational meeting of the Board ENCLOSURES: of Supervisors. Legal Finance Purchasing HR Other REVIEWS COMPLETED: X Ver. June 2016 BOS 2021-01-06 p.6/240 BOS 2021-01-06 p.7/240 § 15.2-1422. Electing a chairman and vice-chairman; mayor and vice-mayor Unless the chairman or mayor is elected by popular vote, every governing body, at its first meeting after taking office, shall elect one of its number as presiding officer. Such officer shall be called "chairman" if a member of a board of supervisors and "mayor" if a member of a city or town council. Such member, if present, shall preside at the first meeting and all other meetings during the term for which so elected. The governing body also shall elect a vice-chairman or vice-mayor, as the case may be, who shall preside at meetings in the absence of the chairman or mayor and may discharge any duty of the chairman or mayor during his absence or disability. Chairmen and vice-chairmen, mayors and vice-mayors, may be so elected to serve for terms corresponding with their terms as supervisors or councilmen or may be elected for such other period as determined by the governing body. Whenever any board or council at the time of such election, fails to designate the specific term of office for which a chairman or vice-chairman, a mayor or vice-mayor, is elected, it shall be presumed that such officers were elected for a term of one year and shall serve until their successors have been elected and qualify. Chairmen and vice-chairmen, mayors and vice-mayors, may succeed themselves in office. In the case of the absence from any meeting of the chairman and vice-chairman, mayor and vice-mayor, the members present shall choose one of their number as temporary presiding officer. Ver. June 2016 BOS 2021-01-06 p.8/240 BOS 2021-01-06 p.9/240 FLUVANNA COUNTY BOARD OF SUPERVISORS AGENDA ITEM STAFF REPORT MEETING DATE: January 6, 2021 AGENDA TITLE: Election of Vice Chair I move to elect ___________ as Vice Chair of the Fluvanna County Board of MOTION(s): Supervisors for calendar year 2021.
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