AGENDA – SPECIAL COUNCIL MEETING #3 April 3, 2020 1:00 p.m.
1. Opening of the Meeting
2. Declaration of Pecuniary Interest
3. Adoption of Draft Minutes a) Draft Special Council Meeting #1 Minutes – March 24, 2020 b) Draft Special Council Meeting #2 Minutes – March 24, 2020
4. Regular Council Meeting Schedule
5. Public Works Department • Acting Manager of Roads and Facilites Monthly Report – March 2020
6. Water Department • Water Operations Manager Monthly Report – March 2020
7. Wastewater Department • Wastewater Operator Monthly Report – March 2020
8. Building Department • Monthly Permit Summary – March 2020
9. Fire Department • Fire Chief Monthly Report – March 2020
10. Drainage a) Drainage Superintendent Monthly Report – March 2020 b) Ontario Regulation 73/20 and the Drainage Act c) Appoint the Engineer for the Keith Drain
11. Planning • Dutton Dunwich Cultural Heritage Committee – Member Appointments
12. Correspondence
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13. Consent Correspondence Consent Correspondence
a) ULower Thames Valley Conservation AuthorityU – 2020 Approved Budget
b) UMinistry of Municipal Affairs and HousingU – Protecting Tenants and Strengthening Community Housing Act
c) UNorfolk CountyU – Issues re: the Mapping of Provincially Significant Wetlands (PSWs)
d) UKaren Vecchio, MPU – Constituency Office Closed for Precautionary Measures Against COVID-9
e) UElgin CountyU – Council Highlights March 10, 2020
f) UElgin CountyU – COVID-19 Media Update March 23, 2020
g) UMunicipal Enforcement UnitU – COVID-19 Enforcement
h) UPool & Hot Tub AllianceU – Maintaining Public Aquatic Facilities
i) UCN RailwayU – Discontinuance of Cayuga Line Committee Reports • By-Law Enforcement • Community Policing Committee o December 16, 2019 meeting minutes • Cultural Heritage Committee • Dutton Dunwich Senior’s • Economic Development Committee • Elgin Phragmites Working Group • Elgin-St. Thomas Municipal Association • Emergency Management • Fire Department • Healthy Communities Partnership • Lower Thames Valley Conservation Authority • Occupational Health and Safety • Recreation Committee • Shoreline Management Report • Source Protection Authority • Trans Canada Trail • Tri County Committee • West Elgin Community Centre Board of Management o March 11, 2020 meeting minutes 14. Clerk’s Reports • COVID-19 Emergency Status Update
15. Treasurer’s Reports a) Dust Suppressant Supplier b) 2020 Capital Projects and Road Operations c) Property Tax Penalty Waiver Report
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d) Alternative Work Arrangement and Pandemic Policies e) Wastewater Treatment Plant Expansion – verbal report
16. Closed Session • Labour relations or employee negotiations – staffing during COVID-19 Pandemic – s. 239(2)(d) of the Municipal Act • Personal matter about an identifiable individual – s.239(2)(b) of the Municipal Act • Personal matter about an identifiable individual – s. 239(2)(b) of the Municipal Act
17. Proposed By-Laws • By-law #2019-25 Confirm Proceedings
18. Future Meetings • April 8, 2020 – 5:00pm – CANCELLED • April 22, 2020 – 5:00pm
19. Adjournment
Due to the COVID-19 situation, this meeting will be held via web conference. An amendment to the Municipal Act, 2001 through the Municipal Emergency Act allows for electronic meetings.
THIS DOCUMENT IS AVAILABLE IN AN ACCESSIBLE FORMAT OR WITH APPROPRIATE COMMUNICATION SUPPORTS UPON REQUEST.
Green indicates hard copy to follow.
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Council Minutes SPECIAL MEETING #2 Held via Web Conference 199 Currie Road, Dutton, Ontario March 24, 2020 - 10:00 a.m. Present: Mayor Bob Purcell Deputy Mayor Mike Hentz Councillor Patricia Corneil Councillor Amarilis Drouillard Councillor Ken Loveland Clerk Heather Bouw Treasurer Joe McMillan Archival, Records and Clerk’s Assistant Tara Kretschmer
Opening of the Meeting 2019.07.01 MOVED by Hentz and SECONDED by Corneil THAT the meeting of the Council of the Municipality of Dutton Dunwich opens at 10:05 a.m. CARRIED A quorum was present.
PROCEDURAL BY-LAW #2020-24 2020.07.02 MOVED by Loveland and SECONDED by Drouillard THAT By-law #2020-24, being a by-law to govern the proceedings of the Council of the Municipality of Dutton Dunwich, and its committees and the conduct of its members, be read a first, second and third time and passed. CARRIED
ADJOURNMENT 2020.07.03 MOVED by Hentz and SECONDED by Loveland THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 10:08 a.m. CARRIED
______Robert (Bob) Purcell, Mayor
______Heather Bouw, Clerk
This document is available in an accessible format or with appropriate communication supports upon request. Page 1 of 1
Council Minutes SPECIAL MEETING #1 Held via Web Conference 199 Currie Road, Dutton, Ontario March 24, 2020 - 10:10 a.m. Present: Mayor Bob Purcell Deputy Mayor Mike Hentz Councillor Patricia Corneil Councillor Amarilis Drouillard Councillor Ken Loveland Clerk Heather Bouw Treasurer Joe McMillan Archival, Records and Clerk’s Assistant Tara Kretschmer
Opening of the Meeting 2019.08.01 MOVED by Drouillard and SECONDED by Corneil THAT the meeting of the Council of the Municipality of Dutton Dunwich opens at 10:10 a.m. CARRIED A quorum was present.
Declaration of Pecuniary Interest None declared
Adoption of Minutes 2019.08.02 MOVED by Hentz and SECONDED by Corneil THAT the Council of the Municipality of Dutton Dunwich approves the draft minutes of the March 11, 2020 meeting forwarded to Council Members, and the Mayor and the Clerk are authorized to sign same. CARRIED 2019.08.03 MOVED by Hentz and SECONDED by Corneil THAT the Council of the Municipality of Dutton Dunwich approves the draft minutes of the March 17, 2020 emergency meeting forwarded to Council Members, and the Mayor and the Clerk are authorized to sign same. CARRIED
EMERGENCY DECLARATION ANNOUNCEMENT DISCUSSION
MECG Update The Clerk reported that the Municipality of Dutton Dunwich made a joint declaration with the County of Elgin on Saturday March 21, 2020 at 11:00 a.m. The declaration was posted on the municipal website, social media and electronic sign.
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Elgin County COVID-19 County Wide Control Group Proposal The Mayor reported that staff received a request from Elgin County on how they would like to proceed with the Joint Emergency Control Group. Council agreed that one staff member should be a part of the joint control group and report back.
BUILDING DEPARTMENT POLICY Mayor Purcell stated that any more temporary policies brought up during the COVID-19 Pandemic will be added to an addendum of emergency policies. 2020.08.04 MOVED by Loveland and SECONDED by Drouillard THAT the Council of the Municipality of Dutton Dunwich approves the Temporary Emergency Procedural Policy “Municipality of Dutton Dunwich – Building Permit Applications and Site Inspection for the Building Department (COVID-19 Period)” for the time period of COVID-19 Pandemic CARRIED
ASH LINE PROJECT Council discussed that this project will need to be delayed, however paperwork will begin now. 2020.08.05 MOVED by Hentz and SECONDED by Loveland THAT the Council of the Municipality of Dutton Dunwich appoint Spriet Associates Ltd. to prepare the reports for the Ash Line Culvert Replacement Project; and THAT notice of Council’s Decision to appoint the engineer be sent to Spriet Associates. CARRIED
OPERATIONAL DIRECTION
Suspension of Bag Limit/Tags 2020.08.06 MOVED by Corneil and SECONDED by Loveland WHEREAS the COVID-19 Pandemic is an unusual circumstance that may cause undue hardship on residents while they are required to socially distance themselves and isolate to stop the spread of the corona virus; THAT the Council of the Municipality of Dutton Dunwich suspends the use of bag limits and bag tags until October 1, 2020. CARRIED
Cancellation of Tree Order/ReLeaf Day, Pitch-In, Emergency Preparedness Week Deputy Mayor Hentz confirmed that social distancing will be top priority when landowners receive their tree orders. Specifically scheduled pick up times will be relayed to those landowners who have pre-ordered trees. Council agreed to cancel the planned ReLeaf Day. 2020.08.07 MOVED by Hentz and SECONDED by Drouillard WHEREAS the COVID-19 Pandemic is an unusual circumstance where staff and the public are required to socially distance themselves and isolate to stop the spread of the corona virus; and WHEREAS an order of 4000 trees has been placed for ReLeaf Day including 1989 pre-ordered trees by residents; and Page 2 of 6
THAT the Council of the Municipality of Dutton Dunwich cancel ReLeaf Day inorder to effectively use social distancing to mitigate the spread of COVID-19; and THAT the Council directs staff to continue with the pre-ordered 1989 trees and cancel the remainder of the order. CARRIED
Postponing Non-essential Projects Mayor Purcell stated that due to the current COVID-19 situation the municipality may have to postpone or cancel some projects. Council requested that staff inform Council Members through email when projects are required to be delayed, postponed or cancelled. 2020.08.08 MOVED by Drouillard and SECONDED by Corneil WHEREAS the COVID-19 Pandemic is an unusual circumstance where staff and the public are required to socially distance themselves and isolate to stop the spread of the corona virus; and THAT the Council of the Municipality of Dutton Dunwich authorizes the Mayor and Clerk (or their designate) to delay, postpone and reschedule any non-essential projects. CARRIED
Summer Students and Pool Since the predictive modelling for Elgin County indicates that COVID-19 will peak in mid- June, it seems unlikely that the municipal pool will be open this summer. For staff that are unable to work from home, they may be assigned other tasks. 2020.08.09 MOVED by Hentz and SECONDED by Loveland WHEREAS the COVID-19 Pandemic is an unusual circumstance where staff and the public are required to socially distance themselves ad isolate to stop the spread of the corona virus; and WHEREAS the Provincial government has closed all recreation facilities providing indoor recreational programs, libraries, private schools, daycares, cinemas, theatres, churches and other faith settings, bars and restaurants, except those that may only offer takeout or delivery until March 31, 2020 to aid in mitigation of COVID- 19; and THAT the Municipality of Dutton Dunwich annually hires summer students for summer maintenance help and as pool staff; and THAT the Council of the Municipality of Dutton Dunwich directs the Mayor and Clerk (or their designate) to postpone or cancel the hiring of summer students as appropriate. CARRIED
CLOSED SESSION 2020.08.10 MOVED by Corneil and SECONDED by Drouillard THAT the Council for the Municipality of Dutton Dunwich now moves into a session of the meeting that shall be closed to the public at 10:36 am, in accordance with Section 239 (2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters:
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a) Labour Relations or Employee Negotiations – staffing during COVID- 19 Pandemic – s.239(2)(d) of the Municipal Act CARRIED 2020.08.11 MOVED by Corneil and SECONDED by Loveland THAT the Council for the Municipality of Dutton Dunwich hereby comes out of the closed session of the meeting at 11:10 am, and the regular meeting reconvenes. CARRIED
RISE AND REPORT - OPEN 2020.08.12 MOVED by Loveland and SECONDED by Hentz THAT the Council of the Municipality of Dutton Dunwich adopt the confidential resolution CL 2020-07 moved in the closed session. CARRIED
Labour Relations or Employee Negotiations - staffing during COVID-19 Pandemic 2020.08.13 MOVED by Corneil and SECONDED by Drouillard THAT regarding closed session item Labour Relations and Employee Negotiations – staffing during COVID-19 Pandemic – s. 239(2)(d) of the Municipal Act, that staff proceed as directed by Council. CARRIED
TREASURER’S REPORT
Attendance and Absenteeism Policy Amendment The Treasurer presented this report to council. Council directs staff to make an adjustment to the amendment from 2 weeks to 4 weeks. 2020.08.14 MOVED by Hentz and SECONDED by Drouillard THAT Council of the Municipality of Dutton Dunwich receives the report of the Treasurer titled “Attendance and Absenteeism Policy Amendment”, dated March 24, 2020 for information CARRIED 2020.08.15 MOVED by Hentz and SECONDED by Drouillard THAT Council of the Municipality of Dutton Dunwich approves the proposed amendment to Policy AW 01-2014 – Attendance and Absenteeism Policy which was updated in January 2020. CARRIED
Gravel Tenders Results The Treasurer presented this report to council. 2020.08.16 MOVED by Corneil and SECONDED by Drouillard THAT Council of the Municipality of Dutton Dunwich receives the report of the Treasurer titled “Gravel Tender Results”, dated March 24, 2020 for information. CARRIED 2020.08.17 MOVED by Corneil and SECONDED by Drouillard THAT Council of the Municipality of Dutton Dunwich awards the tender for the supply and delivery of gravel to Johnston Brothers Ltd., contingent on
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the vendors ability to supply and deliver gravel during the times required by the municipality; and
THAT if restrictions are applied in 2020, the agreement with Johnston Brothers Ltd. for the supply and delivery of gravel will become null and void and the next lowest tender will be awarded the contract. CARRIED
Penalty and Rent Waiver Report The Treasurer presented this report to Council. 2020.08.18 MOVED by Corneil and SECONDED by Drouillard THAT the Council of the Municipality of Dutton Dunwich receives the report of the Treasurer titled “Penalty and Rent Waiver Report”, dated March 24, 2020 for information. CARRIED 2020.08.19 MOVED by Corneil and SECONDED by Drouillard WHEREAS the COVID-19 Pandemic is an unusual circumstance that may cause undue hardship on residents while they are required to socially distance themselves and isolate to stop the spread of the corona virus; THAT the Council of the Municipality of Dutton Dunwich postpones the payment of the second interim tax installment due Friday, May 29, 2020 until the first due date of the final tax installment due date on Monday, August 31, 2020 and waives any new penalties for this installment until September 1, 2020; and
th th THAT Council postpones the payment of the April 15P P and July 15P P, 2020 water billings until Monday, August 31, 2020, and waives any new penalties for these billings until September 1, 2020; and THAT Council waives the rental fees for tenants at municipal properties who are unable to operate/attend the rented space due to the COVID-19 Pandemic. CARRIED
PROPOSED BY-LAWS 2020.08.20 MOVED by Hentz and SECONDED by Loveland THAT By-Law #2020-23, being a by-law to delegate certain duties as required during a declared pandemic period, be read a first, second and third time and passed. CARRIED 2020.08.21 MOVED by Corneil and SECONDED by Drouillard THAT By-Law #2020-25, being a by-law to confirm the proceedings of the Municipal Council of the Municipality of Dutton Dunwich, be read a first, second and third time and passed. CARRIED
NEXT MEETING SCHEDULE Special Meeting #3 – April 3, 2020 – 1:00 p.m. CANCELLED – March 25, 2020 – 5:00 p.m.
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ADJOURNMENT 2020.08.22 MOVED by Hentz and SECONDED by Corneil THAT the meeting of the Council of the Municipality of Dutton Dunwich closes at 11:28 a.m. CARRIED
______Robert (Bob) Purcell, Mayor
______Heather Bouw, Clerk
This document is available in an accessible format or with appropriate communication supports upon request.
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TO: Mayor and Members of Council
FROM: Ryan McLeod, Acting Manager of Roads and Facilities
DATE: April 3, 2020
SUBJECT: Public Works Monthly Report - March 2020
FOR INFORMATION
MUNICIPAL ROADS MAINTENANCE
Grading was performed when the weather allowed. The tractor and drag has been implemented for use now that the roads have begun to soften, also a second drag was brought in to assist in the scraping of the roads. Numerous loads of gravel were spread on troubled sections of gravel roads. Two weather events occurred during the month with minimal operations required. Patching was performed on tar and chip roads. Marsh Line has been inventoried for cross pipes, catch basins and drains that will be replaced before the road surface can be replaced. Numerous locations received notable wing damage from plowing snow this winter and the majority have been repaired..
COUNTY ROADS MAINTENANCE
Two weather events during the month of March, required minimal winter operations. Patching on the County road network was required and completed several times. Road patrolling continued twice per day, 7 days per week for county roads and will continue until March 16, 2020. Wing damage was also a priority to repair during this time. Sweeping of intersections has been completed a couple of times this month.
LANDFILL OPERATIONS
Several recent improvements have been made at the municipal landfill site. The steel sorting area has been cleaned up and a new base applied of asphalt millings which we received from Currie Road in Wallacetown last summer. Doing this created a clean area to install a large bin to receive the scrap steel. Currently, we are awaiting a second bin to assist in making this location more efficient. The white goods section also received a cleanup and asphalt millings applied to that area as well. A large bin has been placed in this area to receive any white goods not requiring the refrigeration removed from them. Appliances that require the removal of refrigerant are to be placed next to the bin. After the refrigerant is removed, these appliances will be placed in the bin by a backhoe. Used tires are currently having their rims removed (if required) by the backhoe. Once the rims are removed the rubber is then placed in the existing tire cages. The tires are then loaded into the bin with the backhoe. The driveway near the compost section has been widened to Page 1 of 2 allow the public to pull off the roadway. A service call was required for repairs to the bulldozer.
ASSISTANCE PROVIDED TO CHATHAM-KENT
Spence Contracting has been sorting through the concrete pile for larger pieces that will be used in Chatham-Kent along the shoreline. Many loads have been removed from the landfill. There was not any substantial damage to the roads during the removal of the loads of concrete. At this point Spence Contracting has removed themselves from the landfill, leaving the concrete pile much smaller.
BUILDING MAINTENANCE, PARKS AND RECREATION
The basement at South Dunwich Hall has received a number of upgrades. Old drywall has been removed and new drywall has been installed on the south wall. A new wall was built in the kitchen with a new door installed. The entire dining area was painted. Drywall in the kitchen has been repaired and prepped for painting. The Community Centre office has been prepped for use by municipal staff. Towards the end of March, COVID-19 policy and procedures were underway and various safety equipment has been installed in municipal buildings in efforts to combat the spread. All playground equipment and recreational amenities and gathering areas have been closed. All daily repairs requiring attention have been completed.
UPUBLIC WORKS AND COVID-19
Policies and protocols have been created and/or changed to create the safest work environment possible.
Respectfully Submitted: Approved for Submission:
Ryan McLeod Heather Bouw Acting Manager of Roads and Facilities Clerk
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TO: Mayor and Members of Council
FROM: Tim Hansen, Water Operations Manager
DATE: April 3, 2020
SUBJECT: Water Operations Report – March 2020 FOR INFORMATION: With the ongoing Pandemic of the COVID-19 Virus and the many uncertainties that surround it the Municipality of Dutton Dunwich Water Department want all our valuable customers to know that providing safe drinking water to you is still priority one. Water operators are following social distancing recommendations by operating out of separate facilities and have been issued their own work vehicles for their safety and the safety of others. Even though we are following strict social distancing protocol we are still finding ways to continue with our day to day operations in a safe and timely matter. We are and will continue with routine operational checks and recordings, sampling schedules, and maintenance that are required to comply with Ministry regulation standards under the Safe Drinking Water Act. The majority of maintenance is completed in house, however, some maintenance is required to be completed by outside contractors. We have received emails from our essential suppliers and contractors confirming they will be continuing with their operations through these trying times and will be able to assist us as they have been doing in the past. With the safety of our operators and the public of the outmost importance we want to ensure our customers that any outside contractors used by the water department will also be following strict social distancing protocol not only issued by the municipality, but by their own companies as well. With that in mind, be advised that over the next few weeks, the water department will be moving forward with our annual leak detection program to be completed by the company FlowMetrix, and a complete water tower inspection which will be completed by Watech company. The monthly blow off of dead end watermains has been completed for the month of March by water department operators. Free chlorine residual samples were completed and readings recorded. Chlorine residuals throughout the Municipality were all good results. The monthly blow off program will continue through the summer and fall months.
Respectfully Submitted Approved for Submission
Tim Hansen Heather Bouw Water Operations Manager Clerk
TO: Mayor and Members of Council
FROM: Archie Leitch, Operator Wastewater Treatment Plant
DATE: April 3, 2020
SUBJECT: Monthly Report – March 2020
FOR INFORMATION:
All maintenance, alarm and safety checks were performed as required.
Pump stations are being monitored to ensure they are operating normally and not becoming clogged with foreign debris such as disposable wipes etc. No problems have been encountered thus far.
No abnormalities to report at the wastewater treatment plant.
Quotes for flushing and camera inspections have not yet been received.
I have been strictly following all the rules, regulations and best practice policies regarding the COVID-19 situation. I firmly believe we are all doing our part to help stop the spread.
Capital Project Funder Description $$ Progress Complete
Respectfully Submitted Approved for Submission
Archie Leitch Heather Bouw Wastewater Operator Clerk
TO: Mayor and Members of Council
FROM: Jackie Morgan-Beunen, Chief Building Official
DATE: April 3, 2020
SUBJECT: Building Activity Report – March 2020
FOR INFORMATION: A department update on its activities and meetings(s) since last reported.
BACKGROUND: Time allocation was spent on new applications, plans examinations, correspondence and inspections.
• Total Number of Building Permits Issued in the month of March: 11 • Total Number of those being Demolition Permits Issued: 0 • Number of New Residence Building permits within: 1
SUMMARY OF PERMITS ISSUED YEAR-TO-DATE: • 2020: Number of Permits Issued to end of March: 22 • 2019: Number of Permits Issued to end of March: 12 • 2020 Total Construction Value to end of March: $1,746,108.96 • 2019 Total Construction Value to end of March: $1,216,380.00 • 2020: Total Permit Fees to end of March: $14,241.43 • 2019: Total Permit Fees to end of March: $6,102.26
Respectfully submitted by: Approved by:
Jackie Morgan-Beunen Heather Bouw Chief Building Official Clerk
Municipality Municipality Of Dutton/Dunwich Phone (519) 762-2204 Bldg. Dept. Phone Bldg. Dept. Fax (519) 762-2278 Permit Summary Report Permits By Issued Date - Between: MAR 1,2019 and MAR 31,2019 Grouped by Structure Type
Structure Type: ATTACHED GARAGE Value $30,000.00 Code: 116 Fees $171.34 Septic Fees $0.00 Number 1 Gross Area: 1,318.00 Sq. Feet Structure Type: SINGLE FAMILY DETACHED Value $598,880.00 Code: 301 Fees $2,917.46 Septic Fees $500.00 Number 4 Gross Area: 16,224.00 Sq. Feet Structure Type: SWIMMING POOL ENCLOSURE Value $40,000.00 Code: 107 Fees $75.00 Septic Fees $0.00 Number 1 Gross Area: 485.00 Sq. Feet Structure Type: TYPE I BARN Value $225,000.00 Code: 201 Fees $1,225.00 Septic Fees $0.00 Number 1 Gross Area: 14,230.00 Sq. Feet Total Value $893,880.00 Total Fees $4,388.80 Total Number 7 Total Area: 32,257.00 Sq. Fee
Page 1 Municipality Municipality Of Dutton/Dunwich Phone (519) 762-2204 Bldg. Dept. Phone Bldg. Dept. Fax (519) 762-2278 Permit Summary Report Permits By Issued Date - Between: MAR 1,2020 and MAR 31,2020 Grouped by Structure Type
Structure Type: DETACHED GARAGE TYPES 1-5 Value $20,000.00 Code: 101 Fees $292.88 Septic Fees $0.00 Number 1 Gross Area: 1,536.00 Sq. Feet Structure Type: SINGLE FAMILY DETACHED Value $452,850.00 Code: 301 Fees $4,670.64 Septic Fees $2,070.00 Number 8 Gross Area: 4,567.00 Sq. Feet Structure Type: TRADITIONAL CHURCH Value $15,000.00 Code: 730 Fees $150.00 Septic Fees $0.00 Number 1 Gross Area: 194.00 Sq. Feet Structure Type: TYPE IV INSULATED BARN Value $900,000.00 Code: 204 Fees $5,725.00 Septic Fees $0.00 Number 1 Gross Area: 78,417.00 Sq. Feet Total Value $1,387,850.00 Total Fees $10,838.52 Total Number 11 Total Area: 84,714.00 Sq. Fee
Page 1 Municipality Municipality Of Dutton/Dunwich Phone (519) 762-2204 Bldg. Dept. Phone Bldg. Dept. Fax (519) 762-2278 Permit Summary Report Permits By Issued Date - Between: JAN 1,2019 and MAR 31,2019 Grouped by Structure Type
Structure Type: ATTACHED GARAGE Value $30,000.00 Code: 116 Fees $171.34 Septic Fees $0.00 Number 1 Gross Area: 1,318.00 Sq. Feet Structure Type: DETACHED GARAGE TYPES 1-5 Value $15,000.00 Code: 101 Fees $131.40 Septic Fees $0.00 Number 1 Gross Area: 432.00 Sq. Feet Structure Type: SHED TYPE 1 WOOD TYPE 2 METAL Value $4,000.00 Code: 102 Fees $95.00 Septic Fees $0.00 Number 1 Gross Area: 700.00 Sq. Feet Structure Type: SINGLE FAMILY DETACHED Value $902,380.00 Code: 301 Fees $4,404.52 Septic Fees $800.00 Number 7 Gross Area: 18,034.00 Sq. Feet Structure Type: SWIMMING POOL ENCLOSURE Value $40,000.00 Code: 107 Fees $75.00 Septic Fees $0.00 Number 1 Gross Area: 485.00 Sq. Feet Structure Type: TYPE I BARN Value $225,000.00 Code: 201 Fees $1,225.00 Septic Fees $0.00 Number 1 Gross Area: 14,230.00 Sq. Feet Total Value $1,216,380.00 Total Fees $6,102.26 Total Number 12 Total Area: 35,199.00 Sq. Fee
Page 1 Municipality Municipality Of Dutton/Dunwich Phone (519) 762-2204 Bldg. Dept. Phone Bldg. Dept. Fax (519) 762-2278 Permit Summary Report Permits By Issued Date - Between: JAN 1,2020 and MAR 31,2020 Grouped by Structure Type
Structure Type: DETACHED GARAGE TYPES 1-5 Value $20,000.00 Code: 101 Fees $292.88 Septic Fees $0.00 Number 1 Gross Area: 1,536.00 Sq. Feet Structure Type: EXHIBIT BUILDING/MUSEUM/GALLERY Value $137,860.00 Code: 790 Fees $1,378.60 Septic Fees $0.00 Number 1 Gross Area: 3,072.00 Sq. Feet Structure Type: OTHER SECONDARY STRUCTURE Value $37,968.00 Code: 199 Fees $125.00 Septic Fees $0.00 Number 1 Gross Area: Sq. Feet Structure Type: SINGLE FAMILY DETACHED Value $631,780.96 Code: 301 Fees $6,444.95 Septic Fees $3,400.00 Number 16 Gross Area: 11,102.00 Sq. Feet Structure Type: TRADITIONAL CHURCH Value $15,000.00 Code: 730 Fees $150.00 Septic Fees $0.00 Number 1 Gross Area: 194.00 Sq. Feet Structure Type: TYPE IV INSULATED BARN Value $900,000.00 Code: 204 Fees $5,725.00 Septic Fees $0.00 Number 1 Gross Area: 78,417.00 Sq. Feet Structure Type: UNSPECIFIED INDUSTRIAL STRUCTURE Value $3,500.00 Code: 599 Fees $125.00 Septic Fees $0.00 Number 1 Gross Area: 124.00 Sq. Feet Total Value $1,746,108.96 Total Fees $14,241.43 Total Number 22 Total Area: 94,445.00 Sq. Fee
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TO: Mayor and Members of Council
FROM: Dan Lundy, Fire Chief
DATE: April 3, 2020
SUBJECT: Monthly Report – March 2020
FOR INFORMATION:
UTraining: UAll on-site training has been suspended due to the COVID-19 pandemic. We continue to self- train by computer.
UOccurrences:U 2 false structure fires, 1 garbage fire, 1 chimney fire (mutual Aid to West Elgin), 1 CO false alarm, 1 MVC, 1 401 MVC. Bylaw enforcement proceedings have been initiated regarding false fire calls to a residence.
UFire Prevention:U All inspections have been suspended due to the COVID-19 pandemic. I am monitoring all burn permits and backyard cooking fires. An increase in complaints or call-outs may require the implementation of a burn ban.
UPandemic Related:U We have had 2 interactions with MVC patients since the emergency was declared. Our response protocols are being finessed. I will continue to monitor and update our response as more medical calls are required. Volunteer firefighters are experiencing EI difficulties and Provincial and Federal governments have been contacted regarding this issue and clarification is anticipated shortly.
UPublic EducationU: All “public interaction” Public Education has been suspended due to the COVID-19 pandemic. However, additional fire safety information will be added to the municipal website, Facebook and Twitter.
Respectfully Submitted Approved for Submission
Dan Lundy Heather Bouw Fire Chief Clerk
TO: Mayor and Members of Council
FROM: Brent Clutterbuck, Drainage Superintendent
DATE: April 3, 2020
SUBJECT: Monthly Activity Report - March 2020
FOR INFORMATION:
Drains before Council
• 20TC. McCallum Drain (Feb 2018): 20TThe meeting to consider the report has been tentatively scheduled for the April 22 meeting and Council will need to deal with the possible deferral of that meeting to a later date.
• 20THamilton Drain (Oct 15) (Section 4 & 78): Report returned to Engineer to investigate possible cross connection of the Hamilton Award Drain and Branch A.
USection 4 and 78 Drains: Drains waiting to be constructed
• 20TMcCann McWilliam Drain (Feb 2018): By-law passed.
• 20TCameron Graham Drain – Con 5 S of A (Jan 17): Engineer preparing final assessments and grant applications.
Drains in the Hands of the Engineer
USection 4
• 20TWatterworth Petition, Con 2 North part Lot 6 (Jul 17): I am looking to obtain some GPS mapping of the farm from the petitioner.
• 20TMcCaffrey Drain Extension (Sholdice Sept 17 and Watterworth Feb 2018): Meeting with landowners and the Lower Thames Valley Conservation Authority was held August 26. Awaiting guidance from the petitioners on how they wish to proceed.
• 20TMcCallum Petition(Feb 2020): onsite meeting delayed due to numbers and Covid- 19 assembly restrictions.
• USection 78
• 20TDuncan McPherson Drain (Feb 2018), Mac Lilley Drain (Feb 2018), Bruce McCann Drain (Feb. 2018): These three drains have been combined into one because the proposed work is on a common outlet for all three drains. The Engineer was asked to investigate extending the tile portion farther downstream than what was proposed at the proposal meeting. There is more field investigation required.
• 20TBennet Drain (Jun 2018): Meetings to review this proposal with the affected landowners has been delayed due to numbers and Covid-19 assembly restrictions. 1 | Page
• 20TBrown Drain (Aug 2018): Meetings to review this proposal with the affected landowners been delayed due to numbers and Covid-19 assembly restrictions.
• 20T A.D. McFarlane Drain (Jan 2019): Meetings to review this proposal with the
affected landowners was held on Feb 5.P PFrom discussion at this meeting some follow-up investigations are required.
• 20TCameron Graham Drain – Con 6 (Mar 2019): Meetings to review this proposal with
the affected landowners was held on Feb 5.P PFrom discussion at this meeting some follow-up investigations are required.
• 20TRivers Trojek Drain and Rivers Moore Branch (Aug 2019): On site meeting held and the Engineer is working on the survey.
• 20TEaton Drain/Bennett Drain – Dutton Developments (Jan 2020): Engineer to arrange meeting to discuss the developers concerns.
• 20TKeith Drain (Apr 2020): Engineer appointed today, an onsite meeting has been arranged with the property owner
Drain Maintenance
• Municipal tile drain maintenance needs are being sent to Public Works when received for completion.
Respectfully Submitted Approved for Submission
Brent Clutterbuck Heather Bouw Drainage Superintendent Clerk
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TO : Mayor and Members of Council
FROM: Brent Clutterbuck, Drainage Superintendent
DATE: April 3, 2020
SUBJECT: Ontario Regulation 73/20 and the Drainage Act
RECOMENDATION:
That the Council of the Municipality of Dutton Dunwich will continue to receive Drainage Reports from the Engineer under Section 41, Section 4 petitions and section 78 requests under the Drainage Act and proceed as much as reasonably possible with the prescribed time frames, but will defer Meetings to Consider the Report of the Engineer under Section 42 of the Drainage Act until after the Order, O. Reg. 73/20 made under the Emergency Management and Civil Protection Act is rescinded or as amended.
FOR INFORMATION:
On March 20, 2020 the Government of Ontario registered Ontario Regulation 73/20, an order under subsection 7.1 of the Emergency Management and Civil Protection Act.
In Section 1 of this regulation it suspends, for the duration of the emergency, any limitation periods prescribed in any statute, regulation, rule, by-law or order of the Government of Ontario.
In Section 2 the decision maker is given the responsibilty to decide whether to proceed with required steps for the duration of the emergancy.
The above is my interpretaion of the attached regulation and not a legal opinion.
Municipal Council makes decisions at various points in the Drainage Act. The decision affects a public meeting where we would normally have an assembly greater than five people including Council, staff and the Engineer. The Meeting to Consider, a report under Section 42, is held and then followed by the Court of Revision.
Council, under Section 41 of the Drainage Act is provided specific time frames for Council to act once the Engineer submits a drainage report to the Clerk. These time frames specifiy when Council is to receive the report and deside on whether to proceed. At this point in time Council should be able to meet those requirements within the frequency and method that Council is still holding meetings.
When drainage petitions under Section 4 and improvement requests under Section 78 of the Drainage Act are submitted, Council should be able currently, to meet the time frame obligations under the Drainage Act to receive, decide to proceed, and then finally appoint an Engineer.
The On-site meeting is a meeting that is called by the Engineer. At this point in time a Section 78 on site meeting was held for a drain on March 31 on the side of the road with myself, the Engineer and two affected landowners keeping seperation distances in excess of 2 meters. One more meeting has been arranged with one landowner and the Engineer for April 7. For the Section 4 petitions we have received, an on-site meeting has not been arranged because the number of neighbouring landowners required to be invited would exceed five.
At this time drainage works can keep moving along through the design process stopping only when the maximum assembly of 5 people cannot be met. This work on the ground would only proceed as directed by the directives and recommendations that come down from the Government of Canada, Province on Ontario, Ontario Public Health, Southwestern Public Health and with the consent of Municipal Council
Respectfully Submitted Approved for Submission
Brent Clutterbuck Heather Bouw Drainage Superintendent Clerk
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TO: Mayor and Members of Council
FROM: Tracey Pillon-Abbs, MCIP, RPP, Planner
DATE: April 3, 2020
SUBJECT: Dutton Dunwich Cultural Heritage Committee – Member Appointments
RECOMMENDATION:
THAT Council of the Municipality of Dutton Dunwich RECEIVE the report pertaining to the Dutton Dunwich Cultural Heritage Committee appointment of two (2) new members;
AND THAT Council APPOINTS Ron Ross and Blair Ferguson as members of the Heritage Committee.
BACKGROUND:
Section 28 of the Ontario Heritage Act, R.S.O. 1990 states that Council may, by by-law, establish a municipal heritage committee to advise and assist council on matters relating to Part IV [Conservation of Property of Cultural Heritage Value or Interest], matters relating to Part V [Heritage Conservation Districts] and such other heritage matters as Council may specify.
By-Law 2017-35 established the Municipal Cultural Heritage Committee for the Municipality of Dutton Dunwich.
As set out in the Terms of Reference for the Committee, the mission statement is to protect, preserve, promote and provide education and interpretation of Dutton Dunwich’s cultural heritage assets. The goals and objectives of the Committee are to; To designate all cultural heritage assets in our community including buildings, structures and landscapes; To protect cultural heritage assets including buildings, structures and landscapes from demolition and site alteration; To preserve and improve all remaining cultural heritage assets; To provide interpretation of the history and significance of our cultural heritage assets; and, To educate the public on cultural heritage and how it relates to Dutton Dunwich. To maintain a Heritage Registry of properties.
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By resolution, the members of the Committee are appointed by Council. The Committee, through staff resources, will report directly to Council.
On December 11, 2019 Council approved the addition of two (2) new committee member positions for a total of six (6).
DISCUSSION:
As set out in the Committee Terms of Reference, members will be appointed from an advertised recruitment campaign by a request for letters of interest. Members will be selected based upon their special expertise, experience, dedication and commitment to the Committee's mandate and stating the following:
1) heritage education or training; 2) heritage employment or volunteer experience; 3) passion and interest in municipal heritage conservation; and 4) commitment to municipal initiatives. The advertisement appeared in the local newspaper and on the Town website along with social media on January 8, 2020. The deadline for written submissions was February 7, 2020.
Two written submissions were received (see attached). Submissions include Ron Ross and Blair Ferguson, both with local expertise and experience in heritage preservation.
CONCLUSION:
The Cultural Heritage Committee recommended, by proxy vote, the appointment of Ron Ross and Blair Ferguson into the two new member positions.
If approved by Council, notification will be sent to each with an invitation to the next Committee meeting. With the upcoming changes to the Heritage Act, training is also being considered for the Committee which will assist with the new member transition.
Respectfully Submitted Approved for Submission
Tracey Pillon-Abbs, MCIP, RPP Heather Bouw Planner Clerk
ATTACH.
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February 24, 2020
Municipality of Dutton-Dunwich 199 Currie Road Dutton, ON N0L 1J0
Attention: Heather Bouw, Clerk
Re: 2020 Approved Budget
The LTVCA Board adopted the 2020 Budget (attached) at its Annual General Meeting on February 20, 2020. While there were minor changes within specific program categories, the total budget and the municipal levy as circulated to all municipalities in January has not changed.
The 2020 Approved Budget of $3,304,046 represents an increase of $98,522 or 3.1% in overall spending in comparison to the 2019 approved budget of $3,205,524. The corresponding increase in the municipal levy is $28,113 or 1.75%. As in previous years, annual adjustments to each municipalities’ assessment within the watershed vary, ranging from 1.31% for the Municipality of Chatham-Kent to 4.73% for Middlesex Centre, as shown on the attached table.
For your convenience, your general and special benefiting levy for 2020, with the 2019 comparison, is as follows:
2019 Budget 2020 Budget
General Levy $51,487 $52,749
An invoice based on this amount is attached. Please direct any questions to me by telephone at 519-354-7310 ext.224 or email [email protected].
Yours truly,
Mark Peacock Chief Administrative Officer/Secretary-Treasurer
Enclosure
Cc LOWER THAMES VALLEY CONSERVATION AUTHORITY 2020 FINAL BUDGET
F U N D I N G S O U R C E S
DIRECT NON PG. MATCHING SPECIAL MATCHING FOUNDATION NO. 2019 2020 2020 GENERAL BENEFIT GENERAL GENERAL GRANTS & BUDGET BUDGET GRANTS LEVY LEVY LEVY REVENUES REVENUES RESERVES WATER MANAGEMENT 2 FLOOD CONTROL STRUCTURES 212,523 166,017 20,509 20,509 125,000 0 0 0 0 2EROSION CONTROL STRUCTURES 12 12 6 6 0 0 0 0 0 2 FLOOD FORECASTING AND WARNING 163,052 200,387 60,953 60,953 0 78,482 0 0 0 3 TECHNICAL STUDIES 76,589 50,980 0 0 0 50,980 0 0 0 3 PLANNING & REGULATIONS 238,226 268,322 0 0 163,322 105,000 0 0 3 WATERSHED MONITORING 137,434 120,769 97,500 0 0 23,269 0 0 0 3 SOURCE PROTECTION 26,911 31,512 28,000 0 0 3,512 0 0 0 3 THAMES MOUTH DEBRIS REMOVAL 0 0 0 0 0 0 0 0 0 Water Management Subtotal 854,747 837,999 206,967 81,467 125,000 319,565 105,000 0 0
CONSERVATION & RECREATION PROPERTIES 3 CONSERVATION AREAS 743,386 638,279 0 0 0 458,059 180,220 0 0
COMMUNITY RELATIONS AND EDUCATION 4 COMMUNITY RELATIONS 176,941 187,317 0 0 0 187,317 0 0 0 4 CONSERVATION EDUCATION 100,138 85,146 0 0 0 72,196 12,950 0 0 4 SKA-NAH-DOHT VILLAGE 206,991 172,449 22,992 0 0 96,957 52,500 0 0 Community Relations & Education Subtotal 484,070 444,912 22,992 0 0 356,470 65,450 0 0
CONSERVATION SERVICES/STEWARDSHIP 5 CONSERVATION SERVICES (FORESTRY) 102,966 62,624 0 0 0 23,124 39,500 0 0 5 CHATHAM-KENT GREENING PROJECT 629,289 459,834 125,000 0 80,000 157,334 97,500 0 0 5 PHOSPHORUS REDUCTION 334,748 653,528 584,960 0 0 68,568 0 0 0 5 SPECIES AT RISK 56,318 206,870 180,141 0 0 26,729 0 0 0 Conservation Services/Stewardship Subtotal 1,123,321 1,382,856 890,101 0 80,000 275,755 137,000 0 0
CAPITAL/MISCELLANEOUS 5 ADMINISTRATION/MISCELLANEOUS 0 0 0 0 0 -20,000 20,000 0 0 5 EMPLOYMENT PROGRAMS (FED/PROV) 0 0 8,859 0 0 -8,859 0 0 0 Capital/Miscellaneous Subtotal 0 0 8,859 0 0 -28,859 20,000 0 0
3,205,524 3,304,046 1,128,919 81,467 205,000 1,380,990 507,670 - -
1 of 5 LOWER THAMES VALLEY CONSERVATION AUTHORITY 2020 FINAL BUDGET
F U N D I N G S O U R C E S
DIRECT NON MATCHING SPECIAL MATCHING FOUNDATION 2019 2020 2020 GENERAL BENEFIT GENERAL GENERAL GRANTS & BUDGET BUDGET GRANTS LEVY LEVY LEVY REVENUES REVENUES RESERVES WATER MANAGEMENT FLOOD CONTROL STRUCTURES WAGES AND BENEFITS 112,577 108,723 ADMINISTRATION OVERHEAD 27,046 21,451 OPERATIONS 18,475 23,568 ROUTINE MAINTENANCE 54,050 11,925 PREVENTATIVE MAINTENANCE 375 350 TOTAL FLOOD CONTROL STRUCTURES 212,523 166,017 20,509 20,509 125,000 (CHATHAM-KENT) EROSION CONTROL STRUCTURES WAGES AND BENEFITS 0 ADMINISTRATION OVERHEAD 2 2 OPERATIONS 10 10 TOTAL EROSION CONTROL STRUCTURES 12 12 6 6
FLOOD FORECASTING AND WARNING WAGES AND BENEFITS 121,202 146,718 ADMINISTRATION OVERHEAD 20,750 25,892 DATA COLLECTIONS 12,300 14,699 FLOOD FORECASTING 2,250 2,650 COMMUNICATIONS 3,700 3,900 OPERATIONS CENTRE (RENT) 1,750 2,430 FLOOD RESPONSE AND MONITORING 1,100 4,098 TOTAL FLOOD FORECASTING & WARNING 163,052 200,387 60,953 60,953 78,482
2 of 5 LOWER THAMES VALLEY CONSERVATION AUTHORITY 2020 FINAL BUDGET
F U N D I N G S O U R C E S
DIRECT NON MATCHING SPECIAL MATCHING FOUNDATION 2019 2020 2020 GENERAL BENEFIT GENERAL GENERAL GRANTS & BUDGET BUDGET GRANTS LEVY LEVY LEVY REVENUES REVENUES RESERVES TECHNICAL STUDIES WAGES AND BENEFITS 63,662 38,643 ADMINISTRATION OVERHEAD 9,747 6,587 AERIAL PHOTOGRAPHY & MAPPING 2,300 OPERATING-MATERIALS, SUPPLIES, AND EXPENSES 3180 3,450 TOTAL TECHNICAL STUDIES 76,589 50,980 50,980
REGULATIONS AND PLAN REVIEW WAGES AND BENEFITS 188,449 204,722 ADMINISTRATION OVERHEAD 30,317 34,670 OPERATING-MATERIALS, SUPPLIES, AND EXPENSES 19,460 28,930 TOTAL REGS. & PLAN REVIEW 238,226 268,322 163,322 105,000
WATERSHED MONITORING WAGES AND BENEFITS 69,459 70,212 ADMINISTRATION OVERHEAD 17,490 15,604 OPERATING-MATERIALS, SUPPLIES, AND EXPENSES 50,485 34,953 TOTAL REGS. & PLAN REVIEW 137,434 120,769 97,500 23,269
SOURCE PROTECTION 26,911 31,512 28,000 3,512 THAMES MOUTH DEBRIS REMOVAL 0 0
CONSERVATION & RECREATION PROPERTIES WAGES AND BENEFITS 363,647 294,979 ADMINISTRATION OVERHEAD 94,604 82,471 OPERATING- MATERIALS & SUPPLIES, STORAGE, RENTALS, INSURANCE, ETC. 285,135 260,829 TOTAL CONS. & RECREATION PROPERTIES 743,386 638,279 458,059 180,220
3 of 5 LOWER THAMES VALLEY CONSERVATION AUTHORITY 2020 FINAL BUDGET
F U N D I N G S O U R C E S
DIRECT NON MATCHING SPECIAL MATCHING FOUNDATION 2019 2020 2020 GENERAL BENEFIT GENERAL GENERAL GRANTS & BUDGET BUDGET GRANTS LEVY LEVY LEVY REVENUES REVENUES RESERVES COMMUNITY RELATIONS AND EDUCATION COMMUNITY RELATIONS WAGES AND BENEFITS 135,248 146,914 ADMINISTRATION OVERHEAD 22,518 24,203 OPERATING- MATERIALS & SUPPLIES, SERVICES, RENTALS, INSURANCE, ETC. 19,175 16,200 TOTAL COMMUNITY RELATIONS 176,941 187,317 187,317
CONSERVATION EDUCATION WAGES AND BENEFITS 82,214 69,839 ADMINISTRATION OVERHEAD 12,744 11,002 OPERATING- MATERIALS & SUPPLIES, SERVICES, RENTALS, INSURANCE, ETC. 5,180 4,305 TOTAL CONSERVATION EDUCATION 100,138 85,146 72,196 12,950
SKA-NAH-DOHT VILLAGE WAGES AND BENEFITS 156,224 137,267 ADMINISTRATION OVERHEAD 26,342 22,282 OPERATING- MATERIALS & SUPPLIES, SERVICES, RENTALS, INSURANCE, ETC. 24,425 12,900 TOTAL IROQUOIAN VILLAGE 206,991 172,449 22,992 96,957 52,500
4 of 5 LOWER THAMES VALLEY CONSERVATION AUTHORITY 2020 FINAL BUDGET
F U N D I N G S O U R C E S
DIRECT NON MATCHING SPECIAL MATCHING FOUNDATION 2019 2020 2020 GENERAL BENEFIT GENERAL GENERAL GRANTS & BUDGET BUDGET GRANTS LEVY LEVY LEVY REVENUES REVENUES RESERVES CONSERVATION SERVICES FORESTRY WAGES AND BENEFITS 74,012 43,943 ADMINISTRATION OVERHEAD 13,104 8,092 OPERATING- MATERIALS & SUPPLIES, STORAGE, RENTALS, INSURANCE, ETC. 15,850 10,589 TOTAL FORESTRY 102,966 62,624 23,124 39,500
CHATHAM-KENT GREENING PROJECT WAGES AND BENEFITS 142,605 138,509 ADMINISTRATION OVERHEAD 80,084 59,414 OPERATING- MATERIALS & SUPPLIES, STORAGE, RENTALS, INSURANCE, ETC. 406,600 261,911 TOTAL CHATHAM-KENT GREENING 629,289 459,834 125,000 80,000 157,334 97,500
PHOSPHORUS WAGES AND BENEFITS 135,308 243,571 ADMINISTRATION OVERHEAD 42,600 84,442 OPERATING- MATERIALS & SUPPLIES, STORAGE, RENTALS, INSURANCE, ETC. 156,840 325,515 TOTAL PHOSPHORUS 334,748 653,528 584,960 68,568
SPECIES AT RISK WAGES AND BENEFITS 45,412 104,946 ADMINISTRATION OVERHEAD 7,167 26,729 OPERATING- MATERIALS & SUPPLIES, STORAGE, RENTALS, INSURANCE, ETC. 3,739 75,195 TOTAL CONS. SERVICES 56,318 206,870 180,141 26,729
CAPITAL/MISCELLANEOUS
ADMINISTRATION/MISCELLANEOUS 0 0 -20,000 20000 EMPLOYMENT PROGRAMS (FED/PROV) 8,859 -8,859
5 of 5 LOWER THAMES VALLEY CONSERVATION AUTHORITY Levy for 2020 using Modified CVA
C-K Flood Current Value Control, Assessment Greening Levy Non-Matching Matching Levy Total General Total Municipal Total Municipal $ Change from % Change from (Modified CVA) % of Levy 2020 Levy 2020 2020 Levy 2020 Levy 2020 Levy 2019 2019 Levy 2019
Dutton-Dunwich M 501,414,439 3.6069% 0 49,811 2,938 52,749 52,749 51,487 1,262 2.45% Southwold Tp 149,701,438 1.0769% 0 14,871 878 15,749 15,749 15,439 310 2.01% West Elgin M 611,103,204 4.3959% 0 60,707 3,582 64,289 64,289 63,368 921 1.45% Lakeshore T 1,291,295,786 9.2889% 0 128,278 7,567 135,845 135,845 131,410 4,435 3.37% Leamington M 318,264,924 2.2894% 0 31,617 1,865 33,482 33,482 32,666 816 2.50% Chatham-Kent M 7,944,702,351 57.1497% 205,000 789,232 46,558 835,790 1,040,790 1,027,339 13,451 1.31% London C 1,612,833,003 11.6018% 0 160,220 9,451 169,671 169,671 166,598 3,073 1.84% Middlesex Centre M 228,888,737 1.6465% 0 22,738 1,341 24,079 24,079 22,991 1,088 4.73% Southwest Middlesex M 413,456,184 2.9742% 0 41,073 2,423 43,496 43,496 42,609 887 2.08% Strathroy - Caradoc Tp 829,906,248 5.9699% 0 82,443 4,864 87,307 87,307 84,874 2,433 2.87% TOTAL 13,901,566,313 100% $205,000 $1,380,990 $81,467 $1,462,457 $1,667,457 $1,638,781 $28,676 1.75%
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Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000
234-2020-583
March 12, 2020 Dear Heads of Council and Chairs of District Social Services Administration Boards: Ontario’s shortage of market housing, combined with high housing costs, have made it too hard for too many Ontarians to rent or buy a home. Earlier today, our government introduced, the Protecting Tenants and Strengthening Community Housing Act, which supports the government’s plan to make life more affordable for Ontarians. The Bill proposes amendments to the Residential Tenancies Act, 2006, Housing Services Act, 2011, Building Code Act, 1992 and proposes the Ontario Mortgage and Housing Corporation Repeal Act, 2020. The proposed amendments to the Residential Tenancies Act, 2006, the Housing Services Act, 2011 and Building Code Act, 1992 are part of the following:
• More Homes, More Choice: Ontario’s Housing Supply Action Plan to make it faster and easier to build housing, including rental housing, and to build the right types of homes in the right places;
• Community Housing Renewal Strategy – a multi-year strategy to stabilize and grow Ontario’s community housing sector; and
• Transforming the Delivery of Building Code Services by enabling the creation of a future administrative authority that would deliver faster, better and smarter services to support the safe construction of buildings, while continuing to protect public health and safety. The Bill also proposes to dissolve the Ontario Mortgage and Housing Corporation, through the Ontario Mortgage and Housing Corporation Repeal Act which would shift the financial responsibilities for various legacy housing programs from an agency to the ministry. The proposed change would have no impact on programs or the public, as the agency’s work is already performed by ministry staff. More details on our proposed amendments can be found online here. As well, a copy of the Bill should be available on the Ontario’s Legislature’s website within 24 hours.
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On behalf of our government, I would like to extend our thanks for your support in working with the ministry to improve housing affordability and supply in Ontario. We look forward to working with all of our municipal partners and are committed to continuing discussions with you in the coming months to inform and assist the government in delivering housing for all Ontarians that meets their needs and their budget. Sincerely,
Steve Clark Minister
March 1, 2020
Ontario Municipalities
Dear Heads of Council and Councillors:
Re: Issues regarding the mapping of Provincially Significant Wetlands (PSWs)
Norfolk County Council is working to address significant issues that have come to our attention regarding the mapping of Provincially Significant Wetlands (PSWs).
Following the Ministry’s updated mapping related to PSWs, the County updated its Official Plan to bring its policies in line with the new mapping. Following that, the County planning staff introduced a Zoning By-Law amendment to update the zoning to reflect the new mapping and to provide consistency between the Zoning By-Law and the Official Plan. Though the mapping is wholly outside the County’s process and control, the zoning by-law amendment was not approved by Council, flowing from significant public concern about the updated mapping affecting people’s properties. In some cases, some of these changes were very significant.
The County submitted comments to the province as part of the review of the Provincial Policy statement requesting that the process for PSW mapping be significantly improved to allow for transparency and better land owner engagement, including, for example, a right of appeal or formal dispute resolution process. This will allow for land owners to be properly informed and engaged where land use designations that affect their property may result. The current process appears to be severely underfunded and without any meaningful way for affected residents to engage.
The County is seeking support from other rural municipalities who may be affected by this to address this issue with the province.
Thank you for your consideration of this matter.
Yours Truly,
Mayor Kristal Chopp Norfolk County cc. The Honourable Steve Clark, Minister of Municipal Affairs and Housing
FOR IMMEDIATE RELEASE From the Constituency Office of Karen Vecchio, Member of Parliament
MP Vecchio Constituency Office Closed for Precautionary Measures Against COVID-19
March 16, 2020
ST. THOMAS, ON- Effected immediately the constituency office of Karen Vecchio, Member of Parliament, Elgin-Middlesex-London will be closed for walk- in services to the public. Out of an abundance of caution, health and safety to staff and the public, staff will be serving only by phone and email.
The public is advised to call our office at 519-637-2255 and please leave a detailed message if they are unable to connect and my staff will be returning calls as soon as possible. My office will also be regularly checking email and will be responding in priority at [email protected].
The World Health Organization has declared the Coronavirus disease (COVID-19) a pandemic. The Government of Canada has travel advisories for the following regions: China, Hong Kong, Iran, Japan, Italy, Singapore and South Korea.
The Public Health Agency of Canada is also recommending Canadians avoid “all cruise ship travel” due to the risk of contracting COVID-19.
This is a fluid situation.
For the latest information on COVID-19 please visit; www.canada.ca/coronavirus or call the Coronavirus Hotline at 1-833-784-4397
-30- For more information please contact: Jill Ferguson Member’s Assistant 519-637-2255 [email protected]
Council Highlights
March 10, 2020 In This Issue Elgin OPP Detachment Commander retires
• Terrace Lodge Steering Committee hopes to break ground by June • Elgin County looks to modernize accessibility with joint plan • Elgin to undertake 1 year e-bidding pilot project • Economic Development grew in 2019 • Long Term Care Home Revises Student Placement Policy Elgin OPP Detachment Commander, Inspector Brad Fishleigh, was • Contract awarded for King congratulated on his retirement after 10 years of service by Elgin George VI Lift Bridge County Warden Dave Mennill during the council meeting March 10. • Contract awarded for St. Terrace Lodge Steering Committee pushes for earlier start George St. Bridge In his Terrace Lodge Steering Committee update, Elgin County rehabilitation Councillor Bob Purcell noted that the Committee is pushing for an • Southwold’s Kimble Bridge earlier start to construction. Slated to begin mid-July 2020, Purcell will be replaced said the Committee is looking at the possibility of a June kick-off. • County Councillors In order to achieve that goal, Request for Tenders will need to be approve Service Delivery issued mid-March, something Purcell said the Committee is Review working on. Site plan approval for the project was given in project charter January, building plans were submitted to Malahide on February • Community Safety and 10 and working drawings were submitted to the Ministry of Long Well-Being plan update Term Care on February 11. The total project investment of over $32-million does not include a $750,000 fundraising campaign chaired by Councillor Dominique Giguère. That money will be used separately to enhance the redevelopment project through added features that will enhance the quality of life for residents. Currently the Terrace Lodge Redevelopment Fundraising Contact Us Committee is recruiting new members. The application form is available online here County of Elgin (519) 631-1460 Elgin County looks to modernize accessibility service [email protected] Now at the end of a five-year Accessibility Plan, Elgin County staff www.elgincounty.ca is looking to the future with plans to streamline the current Page 1 Council Highlights
In This Issue Elgin County looks to modernize accessibility service Accessibility Plan with its seven (7) Local Municipal Partners. The • Terrace Lodge Steering idea of streamlining the multi-year Accessibility Plan across the Committee hopes to break County was met with positive feedback when proposed to local ground by June administrators at a meeting on February 21. The following benefits • Elgin County looks to were outlined: improved efficiency from an annual statue reporting modernize accessibility and compliance perspective, and; lessened administrative burden with joint plan on local municipal contact points that all share numerous • Elgin to undertake 1 year responsibilities. In the coming months, Local Municipal Partners, e-bidding pilot project public stakeholders and the Joint Accessibility Advisory • Economic Development Committee will shape the direction for the next plan (2021-2026). grew in 2019 The plan could include items related to policies and procedures, • Long Term Care Home procurement, training, website/web content, Revises Student employment/recruitment initiatives, transportation opportunities, Placement Policy built environment/capital improvement as well as customer service. • Contract awarded for King In 2013, Elgin County released its first multi-year Accessibility Plan George VI Lift Bridge that outlined County’s strategy to prevent and remove barriers to • Contract awarded for St. accessibility in accordance with the Accessibility for Ontarians with George St. Bridge Disabilities Act and the Integrated Accessibility Standards rehabilitation Regulation. • Southwold’s Kimble Bridge Elgin entertains e-bidding with pilot policy will be replaced Council continues to contemplate options that would allow vendors • County Councillors to submit proposals electronically, a move that could streamline the approve Service Delivery County's procurement process. A follow-up report will be presented Review to Council at their next meeting on April 14, 2020. project charter • Community Safety and Economic Development highlights 2019 Well-Being plan update Building on the unique assets that make Elgin County a beautiful place to live, work and play, in 2019 Elgin County’s Economic Development Community Improvement Program Elgincentives supported 41 businesses, investing a total of $302,702. That amount resulted in an additional private sector investment of $1.27-million. For every $1 Elgin County provided, there was Contact Us $4.15 in private sector investment, representing a .36-cent, or 7.5 County of Elgin per cent increase over 2018. The department also provided 30 (519) 631-1460 businesses direct assistance that helped them overcome planning, [email protected] infrastructure and workforce-related issues. The County’s www.elgincounty.ca partnership with the St. Thomas-Elgin Small Business Enterprise Page 2 Council Highlights
In This Issue Economic Development highlights 2019 Centre partnership helped with seven business expansions, 37 • Terrace Lodge Steering start-ups and created 43 jobs, while instilling the importance of Committee hopes to break entrepreneurship to youth in the community. The Economic ground by June Development department also provided support and guidance to • Elgin County looks to the Municipality of Dutton-Dunwich with the formation of their new modernize accessibility Economic Development Committee, as well as assisting with joint plan Southwold’s Committee in developing a strategic plan. Staff also • Elgin to undertake 1 year assisted the Municipality of West Elgin’s Economic Development e-bidding pilot project Committee, which reconvened in 2019. Social media pages for • Economic Development Economic Development and Tourism were also at an all-time high grew in 2019 in 2019, with a 23 per cent increase in page likes and a 31 per • Long Term Care Home cent increase in followers. The reach of Facebook page posts also Revises Student increased 101.4 per cent. Placement Policy • Contract awarded for King Long Term Care Home Revised Student Placement Policy George VI Lift Bridge Elgin County’s three (3) Long Term Care Homes – Elgin Manor, • Contract awarded for St. Terrace Lodge and Bobier Villa, encourage and welcome student George St. Bridge placements from secondary and post-secondary educational rehabilitation institutions. While there has always been policy and procedure • Southwold’s Kimble Bridge manuals in place to ensure quality and consistency in the services will be replaced provided, operational processes need to align with the Long Term • County Councillors Care Homes Act, 2007 and Ontario Regulation 79/10. A revised approve Service Delivery policy was approved by Council. Review project charter Contract awarded for Port Stanley’s King George VI Lift Bridge • Community Safety and The King George VI Lift Bridge rehabilitation project tender was Well-Being plan update awarded to Landform Civil Infrastructure Inc. at a price of $5.84-million (excluding HST). Along with the rehabilitation, the contract administration and inspection engineering services associated with the project – awarded to GM BluePlan Engineering Ltd., was increased by $270,000. As part of the 2020 capital budget, a tender for the bridge was advertised. Contractors Contact Us were pre-qualified due to the specialized nature of the work, as only contractors with expertise in structural steel rehabilitation with an County of Elgin emphasis on riveted steel plate girders, mechanical and electrical (519) 631-1460 bridge projects and related works to movable bridge structure were [email protected] pre-qualified. www.elgincounty.ca Page 3 Council Highlights
In This Issue Contract awarded for St. George Street Bridge Deck rehab As part of Elgin County’s approved 2020 capital program, the • Terrace Lodge Steering County, in partnership with the City of St. Thomas, will undertake Committee hopes to break the bridge deck rehabilitation for the existing St. George Street ground by June Bridge which crosses Kettle Creek and forms the boundary • Elgin County looks to between the Municipality of Central Elgin and the City of St. modernize accessibility Thomas. A total of six bids were submitted through a Request for with joint plan Tender that closed February 20, 2020. Clearwater Structures Inc. • Elgin to undertake 1 year was selected at a price of $435,176.20 (without HST). The project e-bidding pilot project involves removal of concrete from various portions of the bridge, • Economic Development preparing the exposed steel reinforcement and installing a new grew in 2019 concrete bridge deck and expansion joints. St. George Street will • Long Term Care Home be closed to all traffic between March 30 to May 29 and a Revises Student detour will be established by the contractor. Placement Policy Contract awarded for Kimble Bridge Replacement • Contract awarded for King Sterling Ridge Infrastructure Inc. was selected to replace Kimble George VI Lift Bridge Bridge, a 6.1m span concrete ridge frame bridge originally • Contract awarded for St. constructed in 1940. It is anticipated that work on the bridge, George St. Bridge located on Fingal Line west of Mill Road in Southwold, will rehabilitation commence in July and substantial completion could be achieved • Southwold’s Kimble Bridge by late September 2020. Sterling Ridge Infrastructure Inc.’s bid of will be replaced $495,500 was the lowest of five bids that were submitted. Fingal • County Councillors Line will be closed for this bridge replacement project and a approve Service Delivery signed detour route will be in place. Review project charter Council approves Service Delivery Review Project Charter • Community Safety and Well-Being plan update County Council members at their meeting March 10, 2020 endorsed the Service Delivery Review (SDR) project charter provided by StrategyCorp Inc. The County of Elgin engaged StrategyCorp Inc. to carry out a Service Delivery Review of the following key areas: Shared Services/Resource Delivery, County Operations and Human/Community Services. Phase One (1) of the SDR was held February 20, 2020 with CAO Julie Gonyou, County Contact Us Directors and StrategyCorp Inc. staff. On February 26, 2020 the County of Elgin CAO met with StrategyCorp Inc. staff to review their Engagement (519) 631-1460 Plam, Communications Plan and Project Charter. A kick-off [email protected] meeting with the Elgin County Administrators’ group and the City of www.elgincounty.ca St. Thomas Manager happened on March 6, followed by interviews Page 4 Council Highlights
In This Issue Council approves Service Delivery Review project charter with County Councillors. Upon completion of their review, Strategy- • Terrace Lodge Steering Corp Inc. will compile their findings in a report that will be available Committee hopes to break to the public. ground by June • Elgin County looks to Community Safety and Well-Being Plan Update modernize accessibility In partnership with Mischievious Cat Productions, Elgin County, the with joint plan Town of Aylmer and the City of St. Thomas have started Phase 1 of • Elgin to undertake 1 year the Community Safety and Well-Being Plan (CSWB). In e-bidding pilot project collaboration with Police Services, community partners and • Economic Development residents, the goal of the CSWB is to enhance the collective ability grew in 2019 to respond to issues and build on the many successful efforts that • Long Term Care Home contribute to a strong sense of safety and well-being in the Revises Student community and to build on the many successful efforts currently Placement Policy underway. The Elgin County Administrators’ Group compiled a list • Contract awarded for King of relevant service groups and other stakeholders to be invited George VI Lift Bridge to form the CSWB Advisory Committee, with an anticipated initial • Contract awarded for St. meeting scheduled for early April. The completed CSWB Plan must George St. Bridge be approved by Council and made available to the public by rehabilitation December 31, 2020. • Southwold’s Kimble Bridge will be replaced The complete March 10, 2020 County Council Agenda package can • County Councillors be found here approve Service Delivery Review project charter • Community Safety and Well-Being plan update
Contact Us County of Elgin (519) 631-1460 [email protected] www.elgincounty.ca Page 5
March 23, 2020
For Immediate Release
COVID-19 Media Update
COVID-19 Update: Corporation of the County of Elgin
Warden Declares State of Emergency for Elgin County – March 21, 2020
On Saturday, March 21, 2020, Warden Dave Mennill declared a state of emergency for the County of Elgin. “I felt that it was prudent to declare a state of emergency now, while we are still in the early stages of COVID-19. Declaring a state of emergency is not done to incite panic, but to demonstrate how necessary meaningful action by everyone is,” said Warden Mennill.
The City of St. Thomas, County of Elgin and all local municipalities within Elgin have all declared a state of emergency, an action Warden Mennill calls “a coordinated regional response” to COVID-19. “Now, more than ever, all residents must follow public health direction – we need to continue to work together to reduce the spread of this virus” said Warden Dave Mennill.
“As the situation develops, residents can expect that our services and operations will continue to adjust according to the latest recommendations of health authorities. This is an unprecedented time and I’m pleased we are all working together -with each other [municipalities], with our staff and with the community.”
Warden calls Special Meeting of County Council – March 24, 2020
A Special Meeting of Elgin County Council has been called for 1:00 p.m. on Tuesday, March 24, 2020. At this meeting, Council will consider making temporary changes to their Procedural By- law, or rules for their Council meetings, including consideration for electronic or virtual meetings.
Council will also review a draft COVID-19 Delegation By-law that would allow Council to temporarily delegate its authority if it is unable to hold a meeting. It is anticipated that Council will also receive an COVID-19 update from the Chief Administrative Officer.
While it is anticipated that the majority of Council members will conduct the Special Meeting by teleconference, the Chief Administrative Officer/Clerk will be in the Council Chambers and the Chambers will be open to members of the public. Attendees will be required to adhere to social distancing guidelines and will be pre-screened upon entry to protect staff and other members of the public.
County Facilities and Services update – As of March 23, 2020
The County website now has a dedicated COVID-19 landing page with up-to-date messages pertaining to closures, contact information for public health agencies, and contact information for other essential government services.
Residents are encouraged to keep in touch!
County residents and visitors can find information regarding service availability in the following ways:
• Visit our website: www.elgincounty.ca • Call us: 519-631-1460 • Email us: [email protected] Key Messages from Warden Dave Mennill
Long Term Care – Visitor Restrictions
Restrictions are currently in place at our Long-Term Care Homes which only permits essential visitors to have access. “We have taken extra measures to try to keep our residents as connected as possible with their families, such as purchasing additional phones and other technologies. Our Homes staff, who often treat residents like members of their own family, are doing a remarkable job elevating the spirits of those who are missing their loved ones,” said Warden Mennill.
Next Steps & Thanks to Public Health
Residents are reminded that this is an evolving situation and information is changing rapidly.
Southwestern Public Health is leading the way in the protection and promotion of our community’s health and the most up-to-date information about COVID-19 is available on their website www.swpublichealth.ca. Elgin County continues to monitor the COVID-19 situation closely, taking direction from the Provincial and Federal public health officials and our Medical Officer of Health, Dr. Joyce Lock. We want to do everything we possibly can to minimize the impact of COVID-19 in Elgin County.
The County of Elgin is doing its part to support Southwestern Public Health’s response in a coordinated manner. The County thanks residents for their patience and cooperation during these uncertain times and continues to ask residents to follow the guidelines set out by the Ontario Ministry of Health.
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Media Contact:
Warden Dave Mennill Tel: 519-200-0279 Email: [email protected]
Staff Contact:
Julie Gonyou, Chief Administrative Officer Tel: 519-631-1460 Email: [email protected]
Important Bulletin/Information
March 27, 2020
There has been further up-dates from the Solicitor Generals Office as to our roll for enforcement and I have been in contact with the OPP about this subject. The OPP will look for MEU staff to assist in these matters when needed and we have already been involved in some cases as of late. Please read the attached documents so you are aware of your authorities and powers.
I can not stress the fact that we will be using education and warnings as much as possible to help in dealing with members of the public during this state of emergency. And if we can do this to gain compliance that will be good enough, charges are to be used as a last resort. You may also be able to use PUBLIC NUISANCE By-law as a tool in certain municipalities.
Officers may have to use this legislation in Uextreme casesU where members of the public and or businesses are not complying with Provincial and or Local orders due to the recent COVID-19 pandemic.
Regulation: EMERGENCY MANAGEMENT AND CIVIL PROTECTION ACT (EMCPA) RSO 1990 CHAPTER E9
The sections you need to know are listed.
As we move on through this emergency/crisis I will also stress officer safety and PPE please ensure that you are using the PPE provided and make sure you are also taking measures to ensure your safety. Our main role is to investigate, educate, warn, report, support and enforcement in EXTREME CASES. • Investigate – as we receive calls reference COVID-19 cases investigate and gather information • Educate- this is key in our role the rules are very fluid and are changing every day, so MEU Mgt will keep you up to date as information becomes available, and in turn as officers your job is to educate members of the public and gain compliance. • Warn – when dealing with a case file and members of the public warning them and letting them know possible charges and outcomes should be used as a tool to gain compliance. • Report – of course it is given that staff report to the MEU Management an interactions and if need be reports of an investigation maybe required, and those reports will be shared with appropriate agencies. • Support – the municipalities that we patrol will be asking the MEU staff for support during this time and our community partners (OPP, local police, Fire and others) will also need our support at this time and we will need theirs. • Enforcement – is the last part of this and I refer to the next paragraph below:
Officers should try as much as possible to educate ,warn and reason with members of the public and or business before the use of this legislation and the Chief of Operations should be contacted immediately 1-855-900-9119 before a PON is issued and if you have an issue where this might be needed to be used. CHARGES ARE TO BE USED IN EXTREME CASES ONLY
Chief William Menzie MEU
30T [email protected] Phone 1-855-900-9119 Solicitor General Solliciteur général
Office of the Solicitor General Bureau de la solliciteure générale
25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel.: 416 325-0408 Tél.: 416 325-0408 [email protected] [email protected]
Ministry of Municipal Affairs Ministère des Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000
March 27, 2020
Dear Head of Council:
On March 17, 2020, our government declared a provincial emergency through the authority granted under the Emergency Management and Civil Protection Act (EMCPA). Since this declaration, several emergency orders have been made under the Act to contain the spread of COVID-19 and to ensure that essential services continue to be provided and Ontarians are supported. To view Emergency Orders made by the government in response to COVID-19, please visit our ministry's Emergency Information webpage at: ontario.ca/alert.
Previously, only police officers and constables who have been appointed under an Act have the ability to enforce orders made under the EMCPA. Due to COVID-19, police resources are being stretched and police services have made requests to have other enforcement personnel assist with enforcing the emergency orders being made by the province.
As a result, our government signed a ministerial designation under the Provincial Offences Act to authorize the following personnel to enforce EMCPA orders: • All persons or classes of persons designated in writing by a minister of the Crown as provincial offences officers, notwithstanding the offence or class of offences of that designation; • All municipal law enforcement officers referred to in subsection 101 (4) of the Municipal Act, 2001, or in subsection 79 (1) of the City of Toronto Act, 2006; • All by-law enforcement officers of any municipality, or of any local board of any municipality; and • All officers, employees or agents of any municipality or of any local board of any municipality whose responsibilities include the enforcement of a by-law, an Act or a regulation under an Act.
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Head of Council Page 2
No further provincial approvals or authorizations are needed for municipal law enforcement officers to enforce orders under the EMCPA. Municipalities are not required to, but may wish to consider whether, and how, to provide direction to their municipal law enforcement officers about the exercise of these powers (e.g., policies or by-laws regarding which officers are best positioned to exercise these powers given their existing training, knowledge and resources).
Municipalities should continue to consider the severity of each infraction in relation to the potential risk to public health and the spread of COVID-19 when taking enforcement action. Consistent with existing enforcement approaches, consideration should continue to be given to taking a graduated approach to compliance. This could include providing educational messaging or warnings to members of the public around the emergency orders and, if compliance is not obtained, the issuance of a ticket under the Provincial Offences Act or a summons under Part 3 of the Act.
To assist enforcement personnel, we are also establishing a dedicated 1-800 line to respond to questions related to enforcing these orders. This telephone number will be available to enforcement personnel and will not be for the general public. We will follow up with more information once the dedicated line is established.
Finally, to further support the implementation of this change, please see enclosed Frequently Asked Questions that can be shared with your enforcement staff. As specific operational questions arise please contact Zinzi De Silva, Standards Research Analyst with the Public Safety Division of the Ministry of the Solicitor General at 416-314-3079 or [email protected] for guidance as necessary.
Thank you for your continued cooperation on this matter.
Sincerely,
Sylvia Jones Steve Clark Solicitor General Minister of Municipal Affairs and Housing
Enclosure c: Chief Administrative Officers
Municipal Clerks
Qs and As for Enforcement Personnel March 27, 2020
General Questions
1. Are provincial offences officers and municipal law enforcement officers required to enforce emergency orders?
The changes we are making do not require the use of provincial offences or municipal law enforcement officers to enforce emergency orders. It does provide the flexibility should there be a ministry or local need to increase enforcement.
2. What emergency orders are provincial offences officers and municipal law enforcement officers authorized to enforce?
Provincial offences officers and municipal law enforcement officers are now authorized to enforce all emergency orders made under the Emergency Management and Civil Protection Act (EMCPA).
3. Who should officers contact for urgent matters?
During the emergency declaration, if circumstances arise where a case under the EMCPA requires urgent attention, the prosecutor may work with the criminal court trial coordinator to bring the matter to the Local Administrative Judge or Regional Senior Judge for direction and potential scheduling.
Please contact Director of Crown Operations, Fred Braley, [email protected] 416-553-1478.
Available Charges
4. Is It an offence to fail to comply with an emergency order?
Yes. It is an offence to fail to comply with an emergency order, or to obstruct any person acting pursuant to such an order.
The maximum punishment is one-year imprisonment or a fine of up to $100,000 for an individual, $500,000 for a director of a corporation, or $10,000,000 for a corporation itself (EMCPA, s. 7.0.11(1)). If the defendant gained a financial benefit from their violation of an emergency order, the court may increase the maximum fine to match the benefit the defendant received (EMCPA, s. 7.0.11(3)).
Where violations occur on different dates, s.7.0.11(2) allows for a separate charge to be laid for each day an offence occurs or continues.
5. What offences can be laid against persons and businesses who are found in violation of an order during a declared emergency?
Officers have discretion to charge under Part I (Certificate of Offence) or Part III (Information). The following offences are available under the EMCPA for violations of Ontario’s declaration of emergency.
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(1) Fail to comply with an order made during a declared emergency, contrary to section 7.0.11(1) of the EMCPA.
(2) Obstruct any person exercising a power in accordance with an order made during a declared emergency, contrary to section 7.0.11(1) of the EMCPA.
(3) Obstruct any person performing a duty in accordance with an order made during a declared emergency, contrary to section 7.0.11(1) of the EMCPA.
The limitation periods that normally apply under the Provincial Offences Act (POA) (whether Part I, II or III), have been suspended pursuant to an Order by the Ontario government under s. 7.1 of the EMCPA. The suspension is retroactive to Monday, March 16, 2020.
As a result of this suspension, Justices of the Peace are no longer receiving Part III Informations and municipal courts are no longer accepting the filing of Certificates of Offences.
Proceedings may be initiated once the declaration of provincial emergency is lifted by the provincial government. Once the declaration of provincial emergency is over, and normal court operations resume, these matters will be scheduled and heard in the POA courts in the ordinary course.
Bars and Other Public Establishments in Violation of the Declaration of Provincial Emergency
6. What can we do if a bar is open in contravention of Ontario Regulation 51/20?
The following potential charges are available:
1. An individual patron could be charged either under Part I or Part III of the POA, with the offence of Fail to Comply with an order made during a declared emergency contrary to section 7.0.11(1)(a) of the EMCPA:
• If charged under Part I of the POA, a $750.00 set fine applies
• If charged under Part III of the POA, a fine of not more than $100,000 and a term of imprisonment of not more than one year could be imposed
2. An individual who is a director or officer of the corporate entity could be charged under Part I or Part III of the POA, with the offence of Fail to Comply with an order made during a declared emergency contrary to section 7.0.11(1)(b) of the EMCPA:
• If charged under Part I of the POA, a $750.00 set fine applies
• If charged under Part III of the POA, a fine of not more than $500,000 and a term of imprisonment of not more than one year could be imposed
3. The corporate entity could be charged under Part I or Part III of the POA, with the offence of Fail to Comply with an order made during a declared emergency contrary to section 7.0.11(c) of the EMCPA:
• If charged under Part I of the POA, a $750.00 set fine applies
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• If charged under Part III of the POA, a fine of not more than $10,000,000 applies
Under this scenario, an officer could proceed under Part I of the POA in respect of the “individual” (the patron) and Part III in respect of the “individual who is a director or officer of the corporate entity” and the corporate entity.
Powers of Arrest
7. Can provincial offences officers or municipal law enforcement officers arrest individuals for violations of the EMCPA?
No. The EMCPA does not include any arrest provisions for provincial offences officers or municipal law enforcement officers.
8. When can officers rely on the Criminal Code for individuals who refuse to comply with an emergency order?
Officers should first seek voluntary compliance with emergency orders. Officers should make it clear that people are required to comply with the orders and that failure to comply is an offence under s. 7.0.11 of the EMCPA.
If people refuse to comply and follow the officer’s commands, officers can rely on s. 129 of the Criminal Code, which makes it any offence to resist or wilfully obstruct a public officer or peace officer in the execution of their duty. The Criminal Code sets out the powers of arrest and abilities to identify people.
9. What if a business that has been ordered to close, refuses to close and people continue to gather inside?
Officers may rely on ancillary powers to order that people leave a business and prevent others from entering. The basis is that the people are committing an offence by violating the emergency order. The intrusions on liberty are acceptable as reasonably necessary for the police to fulfill their duties. The police focus must be on removing people to the extent necessary for public health reasons, such as the need for people to maintain 6 feet of distance. For example, if the owner of a business is inside, and is committing an offence of failing to comply with an order during a declared emergency, but through police intervention, no customers or workers are allowed to enter, then recourse to ancillary powers would likely not be available to justify further intervention.
Officers have ancillary powers under the common law that are available where: (1) the officer’s conduct falls within their general duties; and (2) the officer’s conduct is reasonably necessary.
As the province has declared an emergency and has made certain orders as a result, the police are acting in the course of their duties to preserve the peace, protect the public, and save lives. These are the “principal duties” of the police at common law. As for the officer’s conduct being reasonably necessary, this depends on what the officer seeks to do. The goal of the emergency orders is to keep people apart to combat the spread of COVID-19. The police duty is extremely important; interference of liberty will be necessary.
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10. How can individuals be removed from locations they are not allowed to be in?
If people are congregating in public areas or businesses in violation of emergency orders, they may be trespassing. The common law arguably permits officers to use force to remove individuals illegally congregating in public areas or in businesses in violation of emergency orders. This same power may be used to remove trespassers provided that the trespasser has first been asked to leave and was afforded a reasonable opportunity to do so before they were removed. In addition, the officer must ensure that they have authority from the occupier to remove the trespasser, unless the occupier is also in breach of the emergency order.
11. What search powers are available for violations of the EMCPA?
If a business is operating in contravention of the emergency orders issued, there is no statutory authority to search the premises or forcibly enter absent a warrant.
Police can rely on their common law ancillary powers to enter premises if the entry is necessary as an emergency response to a pressing and clear health concern (e.g., extreme violations of the emergency order such as a COVID-19 party of a hundred people). This is akin to the police authority to enter residences when responding to 911 calls in order to locate the person under distress and offer aid as necessary. Officers also can search the home in the name of responding to that same imminent threat to public safety and seize illegal items found in plain view (e.g. guns, drugs). Caution must be exercised to ensure that the entry is for public safety purposes under the EMCPA, and not some other purpose such as a criminal investigation.
12. Who will prosecute EMCPA charges?
The prosecution of all charges laid alleging violations of the EMCPA will fall to the Criminal Law Division of the Ministry of the Attorney General. Any questions regarding prosecutions of these offences should be directed to Director of Crown Operations, Fred Braley, [email protected] 416-553-1478.
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MAINTAINING PUBLIC AQUATIC FACILITIES What You Need to Know
The CDC* states that COVID-19 cannot survive in properly treated pool and hot tub water.
The World Health Organization states that controlling water quality is necessary to prevent the transmission of infectious diseases.
It is Imperative that Public Aquatic Facilities be Properly Maintained for the Following Reasons:
1. The maintenance of properly sanitized swimming pools and other artificial bodies of water is necessary to prevent the transmission of infectious diseases and help maintain community health.
2. Without proper pool maintenance (which includes circulation and treatment of water) The maintenance of various germs which are present in feces — like e. coli — can grow. It can also create properly sanitized a breeding ground for mosquitoes, other pests and the diseases they may carry. This presents a risk not only to bathers but to the entire community at large. swimming pools 3. Additionally, it is critically important that active inground pool and spa projects and other artificial be completed. Unfinished projects pose significant public safety risks as potential issues such as cave-ins and pool popping, as well as the dangers posed by an active bodies of water construction site. And, the impact of long-term exposure to the elements may result in the community health issues noted above. is necessary to prevent the 4. It is important to recognize that closing a public swimming facility to patrons is not the same as saying the facility is not to be properly maintained while closed to the public. It transmission of is worth noting that pools be maintained and prepared for when this crisis is behind us. infectious diseases
Without Properly Maintained Pools, Community Health Issues Will Only Compound the and help maintain Challenges Facing Our Healthcare Infrastructure. community health. As always, please do not hesitate to reach out to us with any questions and find more information at www.phtacoronaupdate.com.
*Source: Centers for Disease Control and Prevention, https://www.cdc.gov/coronavirus/2019-ncov/php/water.html ©2020 Pool & Hot Tub Alliance 4881ND View as a webpage
Dear Valued Customer, March 31, 2020
We are reaching out to you since your facility is located on a portion of a railway line leased by CN to the Ontario Southland Railway (OSR) in 2013 and referred to as the Cayuga Line.
Recently, the OSR advised CN that they would cease operating the Cayuga Line on April 30th, 2020 and would therefore return it to CN on that date. In accordance with the Canada Transportation Act, CN has 60 days after April 30th, 2020 to decide whether it would resume operations or offer it for sale pursuant to the Act.
CN has reviewed the volumes of traffic moving on this Line and based on traffic volumes and needed investments, decided not to resume operations and proceed with the discontinuance process.
Accordingly, CN will soon publish in newspapers its offer to sell the line to any party interested in continuing its operations. If no agreement is reached for the transfer of the line, CN will then offer the line to governments at net salvage value.
CN continually invests in our network to ensure the safe and reliable service levels. In 2019, CN spent $3.9B in capital investment the network alone, including $1.6B just in maintenance. CN expects to spend the same amounts in 2020. Unlike airlines and trucking companies, CN pays the full costs of all infrastructure maintenance improvements. Often times, CN is faced with the decision of discontinuing operations over parts of its network when there is not sufficient traffic to support the viability of the line. The discontinuance process will, under certain conditions, result in a short line operator taking over CN’s responsibilities to operate the railway line.
The Cayuga Line
Traffic over the Cayuga Line has declined significantly over the past 10 years to a point where CN placed the line on the Discontinuance List and moved forward to end operation on the line. In 1998, St Thomas and Eastern Railway (“STER”) operated the line until December 2013, where they informed CN that required investments would not permit the continued operation over the Cayuga Line.
The very short notice provided by the STER to CN had the effect of stranding cars and goods at customer facilities and on CN network after the operations had ceased. CN worked with CPR and the OSR to provide interim services to the customers until the completion of the discontinuance process. The discussions led CN to grant operating rights over the Cayuga Line to the OSR that remained in effect since 2013 and until their latest notice was received advising CN stating that they would cease operating the line after April 30th, 2020.
CN has made the decision not to resume operations over the Cayuga Line given the low volumes of traffic and investments required to keep providing our customers with a safe, reliable and cost-effective service that our customers expect.
The Canada Transportation Act (“Act”) outlines the discontinuance process followed by Canadian railways. In the current circumstances, the Act requires that CN must first seek interested third parties to acquire the railway line for continuing railway operations. If no interested parties are found, or no agreement is concluded within the specified negotiation period, or if the transfer is not completed, we must offer all of its interest in the railway line for not more than its net salvage value to the relevant governments, transit authorities and municipal administrations.
CN remains available to work with customers to find alternative arrangements to move their goods. We invite you to contact you Account Manager or 1-888- MOVIN CN to find alternative supply chain solutions.
Thank you, we appreciate your business. Corporate Marketing and Business Development
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COMMUNITY POLICING PUBLIC MEETING
UDecember 16, 2019 – Dutton Dunwich Council Chambers
Present: Deputy Mayor Mike Hentz, Chris Horst, Wayne Horst, Bonnie Vowel, Christie Vowel, Francis Stiffel, Craig Armstrong, OPP Constable Daniel Barry, OPP Community Mobilization and Engagement Co-Ordinator Troy Carlson, Kristen Scheele, Stephan Self, Scott Carter, Angie Smith
Staff Resources: Heather Bouw, Clerk
Regrets: OPP Inspector Detachment Commander Brad Fishleigh, Staff Sergeant Mike Butler
Meeting commenced at 7:00 p.m.
Deputy Mayor Mike Hentz chaired the meeting.
Troy Carlson, Elgin County OPP commented on various community policing programs in Elgin County including Southwold, Central Elgin (Port Stanley & Belmont), West Elgin, Bayham and Malahide (Springfield). Community policing programs are comprised differently based on the needs of each individual community. Discussions with residents will assist in determining concerns within the community that are relevant at any given time.
UCommittee Objectives
• Identify issues within the community (ongoing) • Convey concerns to the committee to discuss priorities • Co-operation with the OPP to tackle issues through creative solutions • Public education: ie: self-reporting • Planning phase: ie: presentations to community on identified topics • Committee to assist residents as well as the OPP in determining AND reporting concerns • Community policing social media page
The acronym SMART will assist the committee in determining concerns and priorities. S = Specific M = Measurable A = Attainable R = Realistic T = Timely
UIdentified issues to dateU: • Breaking/riffling through cars (in village) • Speeding in Iona Station and Marsh Line • Drug use near the tracks • Visibility at Mary/Currie intersection – especially during an EDR • EDR issues at the crosswalk (John Street) • Break-ins on Fingal Line • Technology to assist OPP • Additional education for seniors
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Next Steps Network with community members on local concerns for discussion at next meeting.
Approval of Minutes Moved by Scott Carter and Seconded by Troy Carlson that the minutes of the Sept 16, 2019 meeting be approved. All in favour.
Appointment of temporary Chairperson Scott Carter
Appointment of Co-chair Angie Smith
Next meeting date March 9, 2020 – Council Chambers – 7:00 pm
Adjournment The meeting adjourned at 8:00 pm.
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Municipality of West Elgin Agenda West Elgin Community Centre Board of Management
March 11, 2020, 9:00 a.m. West Elgin Community Centre
Documents are available in alternate formats upon request. Please contact the Clerk’s Department if you require an alternate format or accessible communication support at 519-785-0560 or by email at [email protected]. Pages
1. Call to Order
2. Adoption of Agenda
Recommendation: Recommendation: That West Elgin Community Centre Board of Management hereby adopts the Agenda as presented.
3. Disclosure of Pecuniary Interest
4. Delegations
4.1 Councillor B. Rowe - Elgin County Acti-Pass 4
5. Minutes 5
Recommendation: Recommendation: That West Elgin Community Centre Board of Management Committee adopt the minutes of February 12, 2020 and Special meeting of March 4, 2020 as circulated and printed.
6. Business Arising from Minutes 7. Financials
7.1 2020 Proposed Budget 10
Recommendation: That West Elgin Community Centre Board of Management hereby adopts the 2020 Operating Budget as presented.
7.2 Financial Statement as of February 29, 2020 12
8. Staff Reports
8.1 Air Quality 14
Recommendation: That West Community Center Board of Management hereby receives the report from Recreation Superintendent Jeff Slater re: Air Quality for information purposes and to provide staff direction as necessary.
8.2 Concession Operation 17
Recommendation: That West Elgin Community Center Board of Management hereby receives the report from Recreation Superintendent Jeff Slater re: Concession Operation; and
That West Elgin Community Centre Board of Management direct ______.
8.3 Ice time Cancellation Policy 19
Recommendation: That West Elgin Community Center Board of Management hereby receives the report from Recreation Superintendent Jeff Slater re: Ice Time Cancellation Policy; and
That West Elgin Community Centre Board of Management approves the amendment of Clause # 13 of the Ice Use Agreement be changed to indicate that with 72 hours’ notice, Ice time can be cancelled, or due to weather.
2 8.4 Waiving Fees 22
Recommendation: That West Elgin Community Center Board of Management waive the rental fees for the West Elgin Community Center (the Arena) for the Municipality of West Elgin Recreation Department.
9. Adjournment
Recommendation: Recommendation: That the West Elgin Community Centre Board of Management hereby adjourn at ______a.m. to meet again on
3
Become an ACT-i-Pass Partner!
Southwestern Public Health has partnered with London’s Child and Youth Network and the Human Environments Analysis Laboratory (HEALab) to be able to offer the ACT-i-Pass program to Grade 5 Students in the city of St Thomas and Elgin County. What is ACT-i-Pass? ACT-i-Pass is a program that allows all grade 5 students that live in or attend school in the cities of London and St. Thomas and the counties of Elgin and Oxford to access free recreation programs throughout an entire year at participating ACT-i-Pass partner venues. Through this program, more kids can stay active - improving their health, reducing screen time, and increasing play in their lives! By offering various programs across the county, ACT-i-Pass reduces barriers to participation for many children.
How can you help? By offering your program(s) through ACT-i-Pass, you are helping to provide more opportunities for kids to be active. As an ACT-i-Pass Partner, you choose how many programs or activities to offer, either seasonally, year-round or once during the school year. Partners offer programs and activities in different ways that fit best with their organization. Many current Partners fill under-utilized capacity in existing programs, providing programming to kids with little or no added cost to their organization. Partners can offer ACT-i-Pass users the opportunity to: • register for regularly offered programs; • register for reserved ACT-i-Pass spots in specific programs; • attend drop-in programs; • attend or register for programs on specified days; or, • try programs or facilities once during their ACT-i-Pass year.
What’s in it for you: The most important impact of being an ACT-i-Pass partner is helping more kids stay active as they grow and develop healthy habits. However, being an ACT-i-Pass partner benefits your organization as well: Partners’ names are included in ACT-i-Pass promotional material. This includes mail outs to all grade 4 and 5 students in our school board, social media promotion (Facebook and Twitter), and website resources. Through free programming, partners can welcome more users into their space and services, introducing potential new patrons to their organization. If your organization is interested in becoming an ACT-i-Pass Partner, or if you have any questions, please email Pam Ewart at [email protected] by March 31, 2020.
Thank you for helping keep kids healthy!
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Municipality of West Elgin Minutes West Elgin Community Centre Board of Management
February 12, 2020, 9:30 a.m. West Elgin Community Centre
Present: Duncan McPhail Alphonse Willie Ken Loveland Jim Hathaway
Staff Present: J. Slater, Recreation Superintendent M. Badura, Treasurer J. Nethercott, Clerk Megan Fletcher, Administrative Assistant
1. Call to Order Chair Ken Loveland called the meeting to order at 9:30 a.m.
2. Adoption of Agenda Resolution No. WECC 2020-08 Moved: Jim Hathaway Seconded: Duncan McPhail That West Elgin Community Centre Board of Management hereby adopts the Agenda as presented.
Carried 3. Disclosure of Pecuniary Interest None.
5 4. Minutes
Resolution No. WECC 2020-09 Moved: Jim Hathaway Seconded: Alphonse Willie That West Elgin Community Centre Board of Management Committee adopt the minutes of January 08, 2020 as circulated and printed.
Carried 5. Business Arising from Minutes None.
6. Staff Reports 6.1 Update on Arena Renaming Celebration 6.2 Arena Financials Ms. Badura, Acting CAO/Treasurer, reported that revenues are decreasing but operating expenses are fixed. The Committee decided the Municipality of West Elgin should work with the Municipality of Dutton-Dunwich to increase programming with the assistance of the Recreation and Administration Assistant from Dutton- Dunwich.
Resolution No. WECC 2020-10 Moved: Duncan McPhail Seconded: Alphonse Willie That West Elgin Community Centre Board of Management hereby receives the financials for the West Elgin Community Centre as presented.
Carried 6.3 Draft of 2020 Arena Budget Ms. Badura, Acting CAO/Treasurer, reported that the Municipality is awaiting quotes in the pricing for mold mediation measures before the 2020 Arena Budget can be brought to the Committee.
6.4 Recreation Staff Monthly Report
6 Mr. Slater reported that five hours of dead ice have been booked by a minor hockey team who may end up using the West Elgin Community Centre as a practice facility next year. Mr. Slater reported that he sent letters out to multiple fire associations advertising dead ice time for their use. Mr. Slater reported that the new ice edger has arrived and works well. He also stated that a minor carbon monoxide issue with the Zamboni has been resolved. Mr. Slater discussed the report regarding the testing done on the mould on the ceiling above the ice surface. Once quotes have been gathered, a special meeting will be called to choose how to proceed. Mr. Slater stated that he has two quotes, exclusive of tax, for cell phone boosters in the arena; one for $4,347.00 and one for $7,777.69. He explained that these costs are for the equipment only, and arena staff would be responsible for the installation.
Resolution No. WECC 2020-11 Moved: Jim Hathaway Seconded: Duncan McPhail That West Elgin Community Centre Board of Management hereby receives the report from Recreation Superintendent Jeff Slater re: January Monthly Update, for information purposes.
Carried 7. Adjournment Resolution No. WECC 2020-12 Moved: Jim Hathaway Seconded: Duncan McPhail That the West Elgin Community Centre Board of Management hereby adjourn at 10:07 a.m. to meet again at 9:30 a.m. on March 11, 2020 or at the call of the Chair.
Carried
______K. Loveland, Chair Megan Fletcher, Recording Secretary
7
Municipality of West Elgin Minutes West Elgin Community Centre Board of Management
March 4, 2020, 9:30 a.m. West Elgin Community Centre
Present: Ken Loveland Alphonse Willie Duncan McPhail Jim Hathaway
Staff Present: J. Slater, Recreation Superintendent M. Badura, CAO/Treasurer J. Nethercott, Clerk
1. Call to Order Chair K. Loveland called the meeting to order at 9:31 a.m.
2. Adoption of Agenda Moved: Jim Hathaway Seconded: Duncan McPhail Recommendation: That West Elgin Community Centre Board of Management hereby adopts the Agenda of the Special Meeting of the West Elgin Community Centre Board of Management, as presented.
Carried
4. Staff Reports 4.1 Mould Remediation Moved: Duncan McPhail Seconded: Jim Hathaway
8 That West Elgin Community Centre Board of Management hereby receives the report from Jeff Slater regarding the mould remediation at the West Elgin Arena; and That West Elgin Community Centre Board of Management enter into an agreement with Restoration 1 for the remediation of the mould in West Elgin Community Centre, at a cost of $51,468.00 plus applicable taxes; and That West Elgin Community Centre Board of Management directs staff to allocate $80,000.00 in the 2020 Operating Budget for the mould remediation in order to have funds available for post remediation testing by a third party, contingency funds for the remediation, costs to prevent further mould growth and any damage caused.
Carried
Moved: Duncan McPhail Seconded: Jim Hathaway That West Elgin Community Centre Board of Management approves the engagement of Spriets and Associates Engineers to investigate a solution to prevent an occurrence of the mould.
Carried
5. Adjournment Moved: Alphonse Willie Seconded: Jim Hathaway Recommendation: That the West Elgin Community Centre Board of Management hereby adjourn at 9:49 a.m. to meet again at 9:30 a.m. on March 11, 2020.
Carried
______K. Loveland, Chair Jana Nethercott, Clerk
9
\\
TO : Mayor and Members of Council
FROM: Joe McMillan, Treasurer
DATE: April 3, 2020
SUBJECT: Dust Suppressant Supplier
21TRECOMMENDATION21T :
THAT council approve 552976 Ontario Limited as the supplier of dust suppressant in 2020 at a rate of 0.0515/L.
FOR INFORMATION:
The tender for Dust Suppressant was awarded to 552976 Ontario Limited on March 27, 2019. The next lowest bidder was 0.025/L higher with a total difference of $6,250. This was the first year that a third party was contracted to supply dust suppressant and the Manager of Roads and Facilities was pleased with the level of service provided. The vendor has offered to continue providing dust suppressant at the same rate as in 2019.
As the request for tender in 2019 did not specify an end date, it is recommended that the municipality continue to utilize 552976 Ontario Limited for the supply and application of dust suppressant in 2020.
Respectfully Submitted
Joe McMillan, CPA, CGA Treasurer/Deputy Clerk
TO: Mayor and Members of Council FROM: Joe McMillan, Treasurer DATE: April 3, 2020 SUBJECT: 2020 Capital Projects and Road Operations
21TRECOMMENDATION21T: THAT Council receive the 2020 Capital Projects report and approve the purchase of a walk behind mower so that the grass cutting for cemeteries can be completed in-house. FOR INFORMATION: Capital Projects At the Council meeting on March 24, 2020 Resolution 2020.08.08 was passed authorizing the Mayor and Clerk (or their designate) to delay, postpone and reschedule any non-essential projects. Due to the need to practice social distancing, there are several projects approved in the 2020 Capital Budget that may be postponed as follows: John Street (Miller to Currie) – If not started by August 1, 2020, the project should be postponed until summer of 2021 to avoid school traffic. Firehall Parking Lot – to be completed at same time as John Street project Marsh and Wesley (East of Currie) – while it is probable that drainage work can be done in 2020, the road rehabilitation may be postponed Ash Line Culvert – Engineering and environmental assessment to be completed in 2020 with construction to follow in 2021 Multi-use Sport Court – May be delayed depending on vendor availability The remaining projects in the 2020 Capital Budget, some of which are contingent on grant funding, are expected to be completed in 2020. Roads Operations The 2020 Grass Cutting Tender for Cemeteries closed March 27, 2020. Prior to opening the tenders, it was suggested that roads and parks staff could cut grass at the cemeteries while maintaining social distancing. As the existing equipment is too large for this task, a walk behind mower would need to be purchased at a cost of approximately $4,000. The budget for contracting out the grass cutting is approximately $12,000. The options are to open and award the Grass Cutting Tender or to approve the purchase of a mower and perform the grass cutting in-house. OTHERS CONSULTED: Heather Bouw, Clerk Ryan McLeod, Acting Manager of Roads and Facilities John Spriet, Spriet Associates
Respectfully Submitted
Joe McMillan, CPA, CGA Treasurer, Deputy Clerk
Page 1 of 1 Project External Levy/User Fee Debt No. Estimated Cost External Funding Source Funding Amount Funding Donations Financing Total Funding
Administration 20-01 File Digitization $ 9,000 $ 9,000 $ 9,000
Total Admin $ 9,000 $ - $ 9,000 $ - $ - $ 9,000
Fire Department 20-02 Parking Lot $ 50,000 Capital Levy $ 32,000 $ 18,000 $ 50,000 20-32 LED Lights at Firehall $ 15,000 $ 15,000 $ 15,000
Total Fire $ 65,000 $ 32,000 $ 33,000 $ - $ - $ 65,000
PUBLIC WORKS
ROADS 20-04 Marsh Line - Town limits to Coyne $ 200,000 Gas Tax 117,000.00 $ 200,000 Capital Levy 83,000.00 20-29 John Street - Miller to Currie 166,000.00 OCIF - Formula $ 106,000 $ 166,000 Capital Levy $ 60,000 20-31 Marsh and Wesley - East of Currie 255,000.00 $ 255,000 $ 255,000 Total Roads $ 621,000 $ 366,000 $ - $ - $ 255,000 $ 621,000
Parks & Recreation 20-11 Iona Park $ 75,000 $ 20,000 $ 55,000 $ 75,000 20-12 LED Lighting North Pavillion $ 10,000 $ 10,000 $ 10,000 20-14 Lion's Den Floor $ 10,000 $ 10,000 $ 10,000 20-15 Lion's Den Air Conditioning $ 7,500 $ 7,500 $ 7,500 $ - Total Recreation $ 102,500 $ 47,500 $ 55,000 $ - $ 102,500
Grant Based Projects 20-18 Ash Line Culvert $ 1,197,735 ICIP - Rural Bridges $ 1,117,846 $ 79,889 $ 1,197,735 20-19 Pool and Pool Building $ 157,000 ICIP- Recreation $ 115,128 $ 41,872 $ 157,000 20-20 Pickle Ball Court $ 145,000 NHFS; RESERVES $ 90,000 $ 30,000 $ 25,000 $ 145,000 20-21 Exercise Equipment $ 26,500 Senior Community Grant $ 21,963 $ 4,537 $ 26,500 20-23 Main Street Project including signage $ 41,500 Mainstreet Revitalization $ 41,500 $ 41,500
Total Grants $ 1,567,735 $ 1,386,437 $ 4,537 $ 30,000 $ 146,761 $ 1,567,735
Total Tax-Based Capital $ 2,365,235 $ 1,784,437 $ 94,037 $ 85,000 $ 401,761 $ 2,365,235
Water Department 20-24 Consultant study RE: pressure/flows and projected$ growth 25,000 $ 25,000 $ 25,000 20-25 Mandatory Water Tower Inspection $ 5,000 $ 5,000 $ 5,000 20-27 Pickup Replacement $ 45,000 $ 45,000 $ 45,000 Disposal $ (25,000) Total Water $ 75,000 $ - $ 30,000 $ - $ 20,000 $ 75,000
Wastewater 20-28 SCADA Maintenance $ 15,000 $ 15,000 $ 15,000 20-32 Capacity Upgrade at Wastewater Plant $ 2,724,450 $ 1,997,839 $ 726,611 $ 2,724,450 Total Wastewater $ 2,739,450 $ 1,997,839 $ 15,000 $ - $ 726,611 $ 2,739,450
Total Water and Wastewater Capital $ 2,814,450 $ 1,997,839 $ 45,000 $ - $ 746,611 $ 2,814,450
Total Municipal Capital $ 5,179,685 $ - $ 3,782,276 $ 139,037 $ 85,000 $ 1,148,372 $ 5,179,685
TO: Mayor and Members of Council
FROM: Joe McMillan, Treasurer
DATE: April 3, 2020
SUBJECT: Property Tax Penalty Waiver Report
RECOMMENDATION THAT COUNCIL approve maintaining the May 31, 2020 due date for the second property tax installment and approve the waiving of penalties on property tax accounts for current year billings until August 31, 2020. BACKGROUND: On Tuesday, March 24, 2020, Council passed a resolution to postpone the payment of the second interim tax installment due Friday, May 29, 2020 until the first due date of the final tax installment due date on Monday, August 31, 2020 and to waive any new penalties for this installment until September 1, 2020. Changes to penalties or due dates for property tax require a by-law to implement. While the impacts of the pandemic will be widespread, there are still those who are able to pay property taxes on the original due date. Rather than change the due date, it is recommended to waive the penalties until September 1, 2020 for those who are unable to pay at this time. Maintaining the due date will ensure some property tax payments are still received including those paid by mortgage companies. Once the parameters of property tax relief are finalized, a by-law can be passed at the next Council meeting. BUDGET IMPACTS: The estimated impact is a reduction of revenue from penalties in the amount of $15,000 to $20,000.
Respectfully Submitted
Joe McMillan, CPA, CGA Treasurer/Deputy Clerk
TO: Mayor and Members of Council FROM: Joe McMillan, Treasurer/Deputy Clerk DATE: April 3, 2020 SUBJECT: Alternative Work Arrangements and Pandemic Policies RECOMMENDATION: THAT Council approve the proposed amendment to policy AW 01-2014 – Attendance and Absenteeism Policy and the new Pandemic Policy guidelines. FOR INFORMATION: Pandemic Policies Although our Attendance and Absenteeism Policy was amended at the March 23 meeting, a more robust addendum related to COVID-19 (attached) has been developed and this should replace the amendment from March 23. The Municipal Operations, Goods and Services during a Pandemic Policy guidelines (attached) have been developed to ensure proper measures and precautions are implemented to protect employees, their families, residents and visitors. While comprehensive in nature, there is room to add additional processes if necessary. Alternative Work Arrangements Based on public health recommendations to mitigate the spread of COVID-19, alternative work arrangements have been implemented in all departments as follows: • Water/wastewater – Each of the three employees in this department will be stationed at a different location to ensure no contact is necessary. Emergency backup staffing is in place in the event that one of the current staff members is unable to work due to illness or self- isolation. Daily health screening is in effect. • Roads Department – Roads staff are divided into two crews and each crew starts at a different time to enhance separation. Staff are assigned a vehicle for the week and no sharing of vehicles is permitted. Health screening, including temperature checks, are completed daily. Direct contact with residents should be kept to a minimum and protocols, including screening questions for residents, are in place. • Municipal Office – Office staff is divided into two groups. Each group reports to the office on alternate weeks and works remotely for the other week. This results in four staff members present in the office at a time. Daily health screening is in effect. The COVID-19 legislation and recommendations from public health may make it necessary to make rapid changes to these work arrangements. OTHERS CONSULTED Heather Bouw, Clerk Kate Morreau, Executive Assistant Tim Hansen, Water Operations Manager Ryan McLeod, Acting Manager of Roads and Facilities
Respectfully Submitted
Joe McMillan, CPA, CGA Treasurer/Deputy Clerk Leave Policies During Covid-19 Pandemic including Personal Illness, Self-Isolation and Child Care Responsibilities Effective April 3, 2020 and Subject to Change • During this period a physician’s note is no longer required to validate absences due to personal illness. • Two-week self-isolation periods will be required for all staff who have had out of country travel and have returned to Canada on or after March 12, 2020. • When required or recommended by public health authorities, employees will be able to use their sick time/vacation days without a doctor’s certificate. • Staff who are instructed not to attend work because they are experiencing COVID-19 symptoms or need to self-isolate, will be paid up to 2 weeks (based on previous 4- week average earnings) after which, they may be eligible for Employment Insurance (EI) if a return to work does not occur. • Please note, absences unrelated to COVID-19 are still subject to regular sick time procedures. • If you are not ill but are required to self-isolate as recommended by public health officials, you may be eligible to work from home if feasible. Employees must have meaningful work, and compatible technology. Supervisors will have full discretion to approve or not approve working from home or for the provision of other work schedules as deemed appropriate. • Part time and casual employees who have been told not to report to work due to program closure/cancellations will continue to be paid for up to 2 weeks based on an average of your previous 4 weeks earnings. Every effort will be made to assign alternate duties for continued work assignments. • All staff will be asked to complete a weekly Screening Checklist and report to their Supervisors any change to their health. Staff Experiencing Personal Illness: • Staff experiencing COVID-19 symptoms will be paid up to 2 weeks (based on 4-week average earnings.) after which they may be eligible for EI benefits. Staff should request a Record of Employment (ROE) from Payroll if they are planning to apply for EI. Staff may also request the use of any banked or vacation time they have available. Staff who need to Self-Isolate following Travel, or Quarantine as directed by Public Health Authorities: • Staff who need to Self-Isolate following Travel will be paid up to 2 weeks (based on 4- week average earnings.) after which they may be eligible for EI benefits. Staff should request a Record of Employment (ROE) from Payroll if they are planning to apply for EI. Staff may also request the use of any banked or vacation time they have available. Staff who are not ill but need to self-isolate or quarantine may be eligible to work from home. This option cannot be accommodated for all positions and will be at the Supervisor’s discretion. Limitations and Amendments to Compensation: • Staff will be eligible to be paid up to a maximum of 2 weeks due to illness or self- isolation. Council may elect to adjust this amount on a case by case basis. Staff Unable to Work due to Family/Child Care Needs • We will try to provide all staff with as much flexibility as possible to assist with childcare needs. If you need to arrange time off to accommodate childcare, please speak to your Supervisor. Staff may request an unpaid leave, banked or vacation time they have available to cover their absence. Other options that may be considered are working from home or alternate hours/shifts. These options cannot be accommodated for all positions and will be at the Supervisor’s discretion. • Employees may be eligible for a leave of absence as permitted under the Employment Standards Act.
Municipal Operations, Goods and Services during a Pandemic Policy Revision 5 - Effective April 2, 2020.
This Policy has been prepared to serve as a guide and source of information for Municipal Operations, Goods and Services during a Pandemic; and is to be used in conjunction with the Municipality of Dutton Dunwich’s Emergency Response Plan as well as other supporting documents. The absolute first step is for the Municipality to ensure proper measures and precautions are implemented to protect its’ employees, their families, residents or visitors. Under the Occupational Health and Safety Act R.S.O. 1990, c. 0.1 - Section 25, 2 (a) “the employer has a duty to protect the health and safety of the worker”. Therefore, the following preventative measures will be implemented prior to or during the onset of a provincial pandemic, whichever applies.
The Department Managers should continually evaluate the specific hazards at their job sites to determine the most appropriate prevention strategies for the project/task as it relates to the spread and/or transmission of a virus/disease.
Workforce and Operational Guidelines to be implemented during a Pandemic: • Allocate resources to protect employees and customers during a pandemic i.e., provide sufficient and accessible infection control supplies (e.g. hand-hygiene products, tissues and receptacles for their disposal) in all open business locations. • Enhance communications and information technology infrastructures as needed to support employee telecommuting and remote customer access. • Communicate to and educate employees i.e., disseminate and post materials covering pandemic fundamentals indicating signs and symptoms of infection, modes of transmission etc. • Promote respiratory hygiene e.g., personal and family protection and response strategies such as hand hygiene, coughing/sneezing etiquette, contingency plans and post in the workplace. • Enhance cleaning and sanitization of work sites, vehicles, tools and equipment. • Infection control response i.e., immediate mandatory sick leave, self distancing and/or voluntary self isolation. • Employee compensation and sick leave absences (e.g., non punitive, reflective of essential nature of duties, while practicing innovative protection practices). • Provide for alternative/flexible work arrangements e.g., telecommuting, flexible works hours such as staggered shifts, rotation of employees, new duties providing value to ratepayers and assisting with disease related needs. • Restrict business related travel to affected geographic areas. • Anticipate employee fear and anxiety, rumors and misinformation and plan communications accordingly. Include inventive ways to deliver services and still maintain personal/family and customer protection. • Department Heads communicate reporting of actions i.e., project delays, building closures/restrictions to Council, Clerk and Treasurer • Reach out to vulnerable persons and seniors in the community, to ensure their needs are being met. • Where available utilize all mutual aid assistance agreements if needed.
Revision 5 – April 2, 2020 Page 1 | 10
Although a pandemic outbreak may not directly affect the physical infrastructure of an organization, a pandemic will ultimately threaten all Municipal Operations, Goods and Services. In order to ensure minimum service disruption and to protect employees, essential services and residents during a possible declaration of a pandemic, the Municipality will implement the following: All Employees
• Social distancing will be exercised at all times to help slow the spread of the disease. • Ensure no personal interaction with the public and others by insisting they maintain recommended self distancing standards. Invent creative ways to isolate staff, equipment, supplies to ensure social distancing is observed. • Implement virtual meetings to eliminate group gatherings. • Follow the Process for Handling Incoming Deliveries – Appendix 1. • Wash hands immediately after touching newly submitted documents. • If possible, avoid handling recently submitted documents for at least 48 hours (or on advice from Southwestern Public Health). • Minimize use of paper documents when electronic alternatives are available • Promote handwashing and sanitation to limit the spread of viruses. • Provide access to soap and hand washing station and/or hand sanitizer to every employee at each site. • Increase frequency of cleaning and high touch surfaces implement cleaning checklists. • Employees will ask general screening questions to all contacts: • Have you travelled internationally in the past 14 days? • Have you travelled to (reference affected areas) on or after (reference specific date(s))? • Have you been in close contact with a confirmed or probable case of the known pandemic disease? • Have you been in close contact with a person with known symptoms i.e., acute respiratory illness who travelled outside of the country? • Do you have any of the known symptoms of the disease (state what they are)? • If contacts answered yes to any of the above questions, they are not permitted to enter municipal facilities if still open to the public. Please advise contact to telephone TeleHealth Ontario at 1-866-797-0000. • All employees must fill out the self-assessment screening form electronically (frequency to be determined by the Southwestern Public Health Unit i.e., weekly/daily) and email the completed form to the Executive Assistant prior to entering any municipal facility – Appendix 2. • Employees should notify their supervisors and stay home if they are sick and under all circumstances report of any potential exposure. • Department Managers must ensure employees stay home if they are sick and report details immediately to permit follow-up decisions and support to be implemented in a timely fashion. • Employees must follow the Public Health Agency of Canada’s recommendations on travel i.e., avoid non-essential travel. For more info: https://travel.gc/travelling/health- safety/travel-health-notices/221 • Employees returning to Canada should follow all the recommended guidelines provided by the Federal, and Provincial Authorities. Each pandemic may be different however the following are some examples:
Revision 5 – April 2, 2020 Page 2 | 10
• Self isolate for the recommended days (as determined by the province or public health) after your return from travel outside of Canada. • Monitor your health for known disease symptoms i.e., fever, cough, or difficulty breathing • For those with family returning to Canada, self-monitor your health for any of the symptoms of the known disease. • Wash your hands often for 20 seconds and cover your mouth and nose with your arm when coughing or sneezing Municipal Office Staff
Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Close all municipal facilities and cancel community programs, events and other bookings offering a refund or an option to reschedule when it is safe to do so. • Implement digital customer services options i.e., online payments, communications and announcements etc. • Implement telephone interviews if in the process of hiring or to facilitate the continuation of Municipal business. • Communicate to residents via website, social media and electronic sign. • Avoid physical bank deposits as no cash will be received when office is closed to the public. • Receive deliveries at back door only and avoid contact with courier. Spray all deliveries with bleach and water solution provided. • Limit access of non-office staff to the office environment.
Public Works
Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Limit or cease interactions with sub trades, non-essential employees and residents on- site. Seek new ways to communicate and keep work flowing while practicing disease related safety steps. • While construction projects are expected to continue, it is important to keep social distancing in mind and review who the key or essential persons are who need to be at the job site or on a project at any given time. • Storage of personal gear such as jackets, vests and rain gear should be stored and isolated in a location where contact with individuals is not possible (an infected individual may have left respiratory droplets on their clothing, which could expose others if they touch the clothing. • Keep Operators isolated if possible and limit the sharing of vehicles, tools and machinery etc. • Radio and cell phone contact would be preferred means of contact. • At the end of each use of a vehicle all of the hard surfaces are to be wiped clean with wipes and cleaning solution provided using a clean shop rag beginning on the interior and working their way out of the cab finishing with the grab handles and door handles
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• At the end of use of a vehicle for the work week all of the hard surfaces are to be wiped clean with wipes and cleaning solution provided using a clean shop rag beginning on the interior and working their way out of the cab finishing with the grab handles and door handles. During this cleaning the interior of the windows and windshield are also to be washed using glass cleaner and paper towels. • Employees to ensure cleanliness of washrooms after use. • Periodic cleaning of all human contacted surfaces is to be completed using the bleach/water solution, some being wiped off and others just sprayed and allowed to dry on their own. • Nightly Public Works washrooms, lunchroom and office will be cleaned by cleaning service. Facilities and Operations Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • • • • • Cleaning Staff Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Ensure all PPE (masks, gloves are eye protection) is worn at all times. • • • • Water and Wastewater Department Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • No sharing of vehicles under any circumstances. • Take assigned vehicles home to prevent all operators needing to come to one location to pick up vehicles. • Stagger morning arrival times to ensure only one employee is at the shop at all times. • Split mandatory day to day operations to ensure only one operator accessing their designated facilities. • Designate 1 wastewater operator to wastewater duties only. operator will be responsible for any and all wastewater duties including mandatory day to day operational checks and recordings. Designated operator will be only employee to enter and exit wastewater facilities on a regular basis. • Designate 1 operator to the water duties only. Operator will be responsible for day to day mandatory operational checks and recordings. Designated operator will be the only employee to enter and exit drinking water facilities on a regular basis.
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• If for any reason an operator needs to enter a facility NOT designated to him/her self then you MUST communicate this with the other operators via phone or email to verify their non occupancy at that particular facility PRIOR to your entry. You then must follow disinfecting protocol wiping down facility upon entering and exiting this facility. • Drop off area for water samples are provided by SGS Laboratories, eliminating the need for employees to enter the building. • All water facilities can be monitored remotely via SCADA if needed. • Communication between operators will be via phone and emails. • Limit the number of operators that enter and exit water/wastewater facilities the best possible way you can for tasks at hand. • Any and all jobs needing immediate completion which will require more than one operator to complete will require social distancing protocol to be implemented. Example of these kind of tasks would include water main and service leaks, water service and/or meter installs etc. Building Department
Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Advise permit applicants by email or phone of status of permit within 48 hours (2 business days) when documents are received. • Building inspection requests for an occupied home will NOT be scheduled. • Advise callers that Building Official will NOT be accepting any items that have been handled by others (documents, plans, etc.). • Ask callers to scan and email any documents that they want to provide to the Inspector in advance of the inspection. • Ask individuals to scan and send any documents by email. • Attend all scheduled calls for building inspections using the following criteria: • Assess conditions upon arrival and reassess during inspection to determine if there are any health and safety concerns. • Use verbal greetings only and make efforts not to touch anything whenever possible. • Exercise ‘Social Distancing’ when conducting inspections and coming in close contact with colleagues in the field. • When encountering individuals, Building Official may ask questions regarding their health and recent travels to assist in their health and safety assessments. • Ask individuals to handle and turn pages of any site documents that you need to review. • Recommend wearing gloves where practicable and conduct inspections by observations only wherever possible.
Medical Centre
Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Cancel all non-essential appointments i.e., routine check ups. • Implement phone screening and call all booked appointment to determine if the condition is of urgent care.
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• Patients who have flu-like symptoms need to wear a mask before entering the medical centre. Patients who refuse will be asked to leave immediately. • All patients will be asked to use the provided shoe covers over their footwear before entering the medical centre. • Ensure facemasks and hand sanitizer is available to patients upon arrival. • Waiting room chairs are to moved a minimum of 6ft apart. • Cancel evening walk in clinic to reduce exposure to the condition of transient patients.
Fire Department
Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • All meetings and training shall be suspended. • All regular weekly truck inspections shall be suspended. • All public education, prevention, and inspections shall be suspended. • When possible, limit personnel at the firehall to firefighters only, for the purpose of emergency response. • All firefighters shall return to the firehall after every call to properly wash and debrief. • Post call activities can include truck and equipment checks. • Minimize patient contact on all calls when possible. • Minimize the number of firefighters that contact the patient. • Utilize proper PPE including: bunker gear, N95 masks, medical gloves, eye protection, and gowns where warranted. • Return to the station to properly wash/clean up after every call – do not go directly home.
Human Resources Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Employees who are ill are expected to stay home. • Employees who are ill will be requested to leave work even if they do not have sick day credits. • If employees develop known symptoms of disease while at work employees must immediately leave the workplace and should not return to work until the Provincial or Health Unit’s recommended quarantine period associated with the pandemic is completed. This procedure will help slow the transmission of the virus in the workplace. • Physician notes will not be required during a pandemic as the health care system may be overwhelmed with people seeking necessary medical attention. Request for physician notes will overload the system unnecessarily. Municipal Policy AW 19-2019 – Sick Leave Policy. • Once a local emergency has been declared for a pandemic, current human resources policies that may pose a barrier to effective disease control and prevention will be suspended until the pandemic ceases. • During a pandemic, work schedules will have to be changed. In planning for these changes Council, Senior Management and all staff must consider the impact on personal safety, financial and delivery of essential services including: • Shift changes. • Changes to hours of work.
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• Stagger shifts to maximize the space between staff • Have employees work from home where feasible/practicable • Compensation; including, banked time; sick days; Council approved special allowances; alternative value-added efforts and scheduling of overtime; • The need to assign the most qualified employees to specific tasks. • If possible, training employees for newly assigned work. • Scheduling of breaks. • Utilization of additional resources; such as help from retirees; out-sourcing; etc. • If the weather dictates outdoor tasks cannot be completed, and if the employee wants to, banked time or vacation hours can be utilized to assist in social distancing. • If possible, assign staff to other departments to assist due to absenteeism, quarantine or self isolations. • A pandemic will likely cause a high level of fear and anxiety among the general population. Employees will be concerned about their own health and the health of their families. Employees who deal with large numbers of people in the workplace may be concerned about potential exposure to the disease. Some may refuse to work. Employees will have questions and concerns about potential exposure in the workplace and their rights relating to Occupational Health and Safety. Informing employees of their rights, providing training and equipment as appropriate, and communicating openly about emergency planning processes will help to alleviate employees’ anxiety. • People affected by a disaster, such as a pandemic, must adjust to major changes in their lives. People may be grieving for friends or family members and may have to deal with personal or family crisis. Many people will need to talk about their feelings and experiences and learn how to face the challenges of an unknown future. At the same time, trauma-affected individuals, families, communities, and cultures have inherent strengths and resilience to cope with difficult situations. However, the Municipality will encourage employees to seek support through the Employee Assistance Programs and other services. • The Canadian Association for Mental Health’s website also has valuable resources for employees, their families and residents. • Identified needs of employees will be accommodated in the workplace i.e., Municipal Policy HS&W 75-2017 – Accommodating Employees in the Workplace with PTSD. Landfill Site Ensure “ALL EMPLOYEES” guidelines noted above are followed. Additional precautions include: • Limit landfill visitors to one at a time when unloading at various sites. • Landfill visitors to remain in vehicles at all times unless unloading. • Landfill Operators to complete sign in form on behalf of visitors. • Maintain social distance of 2 meters and encourage visitors to do the same • Equipment to be used by one assigned operator only. Residents and Community • If Human Resources are available: • employees will reach out to vulnerable persons and seniors to determine their basic needs are being met, and
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• employees will assist in “bridging the gap” to ensure residents can access their basic needs i.e., to deliver food supplies, medications and make “check in” phone calls, etc. • Post signs around parks, playgrounds and facilities to indicate what actions are, or are not currently being taken as determined by the Southwestern Public Health Unit, Council or the Municipal Emergency Control Group. • Tenants of Municipal Buildings i.e., Daffodil Society, Seniors Centre, Medical Centre etc., will follow the preventative measures as directed by the Southwestern Public Health Unit or as directed by their companies own policies and procedures. • Staff will assist community groups; facility owners; volunteer organizations and others to document proper protocols for their situations and ensure enforcement of critical guidelines and mandatory restrictions/safety rules. • Gathering spots i.e, non municipal buildings, campgrounds, marinas and trailer parks etc., are not be accessed by the public unless it is their only residence during a pandemic. Recommended social distancing must be maintained at all times. Effective Infection Control Measures • Stay home if you are ill and advise the appropriate work-place individual; immediately. • Wash your hands. Hand washing is one of the most important preventative measures during a pandemic. • The Municipality will ensure that adequate supplies of hand soap and paper towels are available. Post signs in conspicuous locations (washrooms, staff kitchen, coffee stations, etc.) to remind staff to wash their hands. People must not share towels, eating utensils, or drinks with anyone else. • Hand sanitizers should be used when hand washing stations are not available. • Use an alcohol-based hand sanitizer with 60% to 90% alcohol (isopropanol or ethanol). • Practice respiratory etiquette. Cover your nose and mouth when coughing or sneezing, avoid touching your nose, mouth, and eyes, and dispose of single-use tissues after use. • Cleaning workplaces. A virus can live up to several days on hard surfaces. Cleaning lists will be distributed to each department manager and followed as instructed. • Canceling non-essential face-to-face meetings and using teleconferencing, video conferencing and e-mails instead. • Avoiding shaking hands. • Bringing lunch and eating at one’s desk or away from others. • Implementing the provisions of this Policy.
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Appendix 1 – Process for Handling Incoming Deliveries and Couriers Municipal Office Location there are two assigned receiving stations. One in the Ambulance Bay and One in Council Chambers. These stations will receive all incoming deliveries, packages, mail, etc. and will be sprayed with a bleach and water solution before being opened/distributed as follows: • Mix a bleach/water concentration of 4 teaspoons (20 ml) bleach per 1 litre of water in spray bottles. Ensure the spray bottles are labelled. • Municipal office employees will sanitize deliveries by spraying down all items before being brought directly into the Municipal Office building. • When spraying items, the preferred location is outside, however if that is not possible employees will use Council Chambers. Open the window to ensure the area is well ventilated and PPE is worn i.e., gloves. • Building Maintenance and Facilities employees will spray down all other items that are received into the Ambulance Bay. • No staff members (with the exception of Building Maintenance and Facilities employees) are to enter the Ambulance Bay other than to open and close the bay door for deliveries which are to be placed just inside the bay doors by the delivery driver. • Once items have been sanitized employees will determine which department/employee should be receiving the items and contact that employee to pick it up. Items to be picked up will be placed in the box located outside at the rear entrance of the Municipal office. • Employees picking up their items need to check for any invoices. Invoices should be placed in the box located at the rear entrance of the Municipal office which will be retrieved by Accounts Payable for processing. Packing slips are not needed. • Outgoing mail will be stamped by hand and taken to the post office instead of using the postal machine located in the Ambulance Bay to minimize contact between Municipal Office employees and Building Maintenance and Facilities employees. • Items being picked up to be couriered out i.e., weekly wastewater samples - will be dropped off outside the rear entrance of the Municipal office (during business hours) the employee will press the door bell to notify employees in the Municipal office of the drop off. The items will be sprayed before bringing inside the building. Items being couriered will be set just inside the rear entrance of the Municipal office until the courier driver arrives to pick up. • Other departments receiving deliveries i.e., Public Works, Medical Centre, Water Department will also follow this sanitization procedure and determine a permanent receiving location at each site.
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Appendix 2 - COVID-19 Employee Screening
To be completed as recommended by Southwestern Public Health (i.e., weekly/daily) PRIOR to coming to the workplace and email to: [email protected]
Date of Screening: Employee Name: As part of our ongoing efforts to keep all staff safe, we are initiating an active screening process. This will help us protect all Municipal personnel during the course of their duties from the potential risks of COVID-19.
All staff entering Municipal facilities will be asked to complete the checklist to ensure the well-being of all individuals.
Please answer the following questions as part of the screening process:
Do you have any of these symptoms? Symptoms YES NO New or existing Cough Fever of 100.4F or higher Chills Runny/Stuffy Nose Shortness of Breath/Difficulty Breathing Sore Throat
1. Have you returned from International travel in the last 14 days and symptom free? 2. Have you had exposure to someone with, or under, investigation for COVID-19? 3. Have you been tested for COVID-19 and what are the Positive ___ results? Negative ___ 4. Are you an unconfirmed COVID-19 case? If you answered YES to any of the questions above, you are not authorized to enter any municipal buildings and must stay home.
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By-Law No. 2020-25
A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE MUNICIPALITY OF DUTTON DUNWICH
April 3, 2020
WHEREAS pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, the powers of a municipality shall be exercised by its council; and
WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, the powers of every Council shall be exercised by by-law; and
WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the Municipality of Dutton Dunwich at this meeting and previous meeting be confirmed and adopted by by-law.
NOW THEREFORE the Municipal Council of the Corporation of the Municipality of Dutton Dunwich enacts as follows:
1. THAT action of the Municipal Council of the Corporation of the Municipality of Dutton Dunwich in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the Municipality of Dutton Dunwich at its meeting held April 3, 2020 be hereby adopted and confirmed as if all such proceedings were expressly embodied by the By-law.
2. THAT the Mayor and proper officials of the Corporation of the Municipality of Dutton Dunwich are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of Municipality of Dutton Dunwich referred to in the preceding section hereof.
3. THAT the Mayor and the Clerk or alternate are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the Municipality of Dutton Dunwich.
rd READ a first and second time this 3P P day of April, 2020.
rd READ a third time and finally passed this 3P P day of April, 2020.
______Robert (Bob) Purcell, Mayor
______Heather Bouw, Clerk