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Essex Flood Partnership Board Essex Flood Partnership Board Committee Room 1, Thursday, 30 June 09:30 County Hall, 2016 Chelmsford, Essex Membership Cllr Simon Walsh Essex County Council Cllr Mick Page Essex County Council Cllr Kay Twitchen Essex County Council Deborah Fox Essex County Council John Meehan Essex County Council Lucy Shepherd Essex County Council Peter Massie Essex County Council Graham Verrier Environment Agency Viv Stewart Environment Agency Mark Dickinson Thames Water Jonathan Glerum Anglian Water Dave Bill Essex County Fire and Rescue Service Cllr Richard Moore Basildon Borough Council Cllr Wendy Schmitt Braintree District Council Cllr Tony Sleep Brentwood Borough Council Cllr Ray Howard Castle Point Borough Council/ECC Cllr Neil Gulliver Chelmsford City Council Cllr Mark Cory Colchester Borough Council Cllr Will Breare-Hall Epping Forest District Council Cllr Mark Wilkinson Harlow District Council Cllr Andrew St Joseph Maldon District Council Cllr Dave Sperring Rochford District Council Cllr Nick Turner Tendring District Council Cllr Martin Terry Southend on Sea Borough Council Cllr Gerrard Rice Thurrock Council Cllr Susan Barker Uttlesford District Council For information about the meeting please ask for: Page 1 of 38 Lisa Siggins 03330134594 / [email protected] Page 2 of 38 Essex County Council and Committees Information This meeting is not open to the public and the press, although the agenda is available on the Essex County Council website, www.essex.gov.uk From the Home Page, click on ‘Your Council’, then on ‘Meetings and Agendas’. Finally, select the relevant committee from the calendar of meetings. Please note that an audio recording may be made of the meeting – at the start of the meeting the Chairman will confirm if all or part of the meeting is being recorded. If you have a need for documents in the following formats, large print, Braille, on disk or in alternative languages and easy read please contact the Committee Officer before the meeting takes place. If you have specific access requirements such as access to induction loops, a signer, level access or information in Braille please inform the Committee Officer before the meeting takes place. For any further information contact the Committee Officer. Page 3 of 38 Pages 1 Chairman of Essex Flood Partnership Board To note the appointment of Councillor Simon Walsh as Chairman of the Board, by virtue of his recent appointment as Essex County Council Cabinet Member for Environment and Waste, which includes responsibility for flood risk management. This is in accordance with the terms of reference for the Essex Flood Partnership, agreed by the Board on 13 January 2015 2 Membership To note the Membership of the Board as set out on the front page of this agenda. Councillor Cllr Mark Cory has replaced Councillor Tim Young as the Colchester Borough Council representative and Councillor Sperring has replaced Councillor Hudson as the Rochford District Council representative. 3 Apologies for Absence 4 Minutes 7 - 12 To approve as a correct record the Minutes of the meeting held on 20 April 2016. 5 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct 6 PLP update and Lessons Learnt To receive a presentation from John Alexander of Aquobex regarding Year 1 of the PLP contract delivery, lessons learnt and challenges. 7 The Essex Capital Food Programme 13 - 18 To receive a report (EFPB/13/16) and scheme tracker (accompanying appendix) from John Meehan, Head of Environment and Flooding regarding the Essex Capital Flood Programme. 8 Essex Community Flood Improvement Fund 19 - 34 To receive a report (EFPB/14/16) and accompanying appendices from Oladipo Lafinhan, Flood Partnerships Funding Co-ordinator confirming the new terms of the Essex Flood Grant 2016/17. Page 4 of 38 9 Local Flood Risk Management Strategy - 2016 Review To receive a verbal update and presentation from Lucy Shepherd, Lead Local Flood Authority Manager, on plans to review the Local Flood Risk Management Strategy before 2017. 10 Update on progress of Service Level Agreements in 35 - 38 relation to SuDS statutory consultee role and SuDS Adoption To receive report (EFPB/15/16) from, Kat Goodyear Development & Flood Risk Manager regarding the current SLA offer to LPAs confirming arrangements going forward if SLAs are not agreed. 11 Canvey Island: Community Resilience and Flood Hack To receive a presentation from Lucy Shepherd and Philip Wilson, Community Resilience Officer on the upcoming Flood Hack and Community Resilience Progress. 12 Any Other Business 13 Date of Next Meeting To note that the next meeting will be held on Thursday 13 October 2016 at 9.30 am County Hall Chelmsford Page 5 of 38 Page 6 of 38 20 April 2016 Minute Minutes of a Meeting of The Essex Flood Partnership Board Held At County Hall, Chelmsford at 9.30am on 20 April 2016 Present: Name Organisation Mr Chris Bienemann Environment Agency Ms Trudie Bragg Castle Point Borough Council Mr Will Breare-Hall Epping Forest District Council Mr Dave Chapman Essex County Council Ms Heledd Davies Essex County Council Mr Qasim Durrani Epping Forest District Council Ms Julie Ellis Essex County Council Mr James Ennos Tendring District Council Ms Deborah Fox Essex County Council Ms Kat Goodyear Essex County Council Mr Tim Gornall Environment Agency Mr Paul Hayden RFCC Cllr Ray Howard Castle Point Borough Council/ECC Cllr Keith Hudson Rochford District Council Mr John Meehan Essex County Council Cllr Mick Page Essex County Council Ms Debbie Rayner RFCC/EI0 Mr Mike Robinson Environment Agency Ms Lucy Shepherd Essex County Council Mr Lee Stevens Thurrock Council Ms Natasha Taylor Essex County Council Cllr Nick Turner Tendring District Council Cllr Sue White Maldon District Council Mr Rob Wise RFU Ms Lisa Siggins Essex County Council Democratic Services 1. Apologies Apologies for absence were received from: Cllr R Hirst – ECC Cllr R Moore –Basildon DC Mark Dickinson – Thames Water Graham Verrier – EA 2. Minutes The Minutes of the meeting of the Board held on 21 January 2016 were approved as a correct record and signed on behalf of the Chairman. Page 7 of 38 20 April 2016 Minute 3. Declarations of Interest No declarations were made at this point. 4. Delivering flood protection: update on delivery of the countywide programme The Board received an update from Lucy Shepherd, ECC Lead Local Flood Authority Manager) and Dave Chapman on progress of scheme delivery over the past year. The Board were advised that 7 projects were coming to an end and received a PowerPoint presentation giving examples of scheme delivery and flood defence schemes. Councillor Page congratulated the team on their work in this respect. Mike Robinson of the Environment Agency gave a PowerPoint Presentation updating the Board on the Agency’s scheme delivery giving details of key schemes and an overview of projects including expenditure and work programmes. The Board were advised that unfortunately no updates were available from Thames Water and Anglian Water. 5. Statutory SuDS planning role The Board received a report (EFPB/08/16) from Kat Goodyear, ECC SuDS Manager analysing Essex County Council’s response to its statutory surface water drainage role. Ms Goodyear explained that the main change was that SuDS are now required for all qualifying developments from 6th April 2015 and gave an overview of: The planning process Consultation on planning applications The role of the SuDs team role Statistical information in respect of Local Planning Authorities, consultations, applications received. Learning from the past year, including transitional arrangements and the use of SuDS not being widely embraced. Next steps – more publicity, assessment of costs and looking at wider use of Sec 106 agreements. Clarification was given that major development includes sites over 1 hectare, for proposals of 10+ dwellings or a building with a floor space of 1000sq.m or more. The Board were also advised that a meeting was planned with Anglian Water in connection with adoption of schemes by them. Confirmation was given that the maintenance of SuDS systems is being investigated regarding enforceability against developers. Page 8 of 38 20 April 2016 Minute 6. Procurement and pipeline projects The Board received a report (EFPB/09/16) from Lucy Shepherd, ECC Lead Local Flood Authority Manager on the programme of works for 2016/17 and packaging opportunities agreed with the Environment Agency. Ms Shepherd provided an overview of the site investigation process giving the Board some specific case examples and an explanation of the prioritisation matrix for capital programme schemes. She explained that early communication with stakeholders was vital and ways of improving this are being investigated. The Board were encouraged to provide details of any schemes which may be suitable as support may be available in this respect. Ms Shepherd also asked members of the Board to inform their officers of the schemes and encourage them to become as involved as possible in these local schemes in their authority areas. Details were given of a new scheme “City as Sponge 2020” where 79% of funding is being provided externally. This scheme would receive the other 21% from the Capital Programme over the four years of the scheme should its application be successful. It was confirmed that further information would be provided to Councillor Hudson in respect of specific schemes in his District. Ms Shepherd stressed the importance of partnership working with Anglian Water and the Environment Agency. 7. Canvey Island: Community Resilience and Canvey Lake The Board received a written report (EFPB/10/16) from John Meehan, ECC Acting Head of Environment and Flood Management and Deborah Fox, ECC Head of Commissioning Sustainable Environment on the progress from the Multi-agency Task and Finish Group. The Multi-agency partnership includes Anglian Water, Essex County Council, Castle Point Borough Council, Essex County Fire and Rescue Service and the Environment Agency.
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