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Request for Quotation – Technical Specialist Labour and Power Design & Distribution Services, Vivid Sydney 2021

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Request for Quotation – Technical Specialist Labour and Power Design & Distribution Services, Vivid Sydney 2021 Request for Quotation – Technical Specialist Labour and Power Design & Distribution Services, Vivid Sydney 2021 Request: Destination NSW is seeking applications and itemised quotations for the provision of Technical Specialist Labour and Power Design & Distribution services for Vivid Sydney 2021. Please Note: this is not a position of employment but a contract for the supply of services. Companies can submit proposals with a nominated person. About Destination NSW and Vivid Sydney: Destination NSW is the lead NSW Government agency for the New South Wales (NSW) tourism and major events sectors. Our role is to market Sydney and NSW as one of the world's premier tourism and major events destinations; to secure major sporting and cultural events; to work in partnership with Business Events Sydney to win major international conventions and incentive travel reward programs; to drive economic and social benefits to the State and, deliver on the NSW 2030 Visitor Economy Strategy targets. Vivid Sydney (the ‘Event’), the largest festival of light, music and ideas in the Southern Hemisphere and the largest event in Australia, is owned, managed and produced by Destination NSW. Vivid Sydney has been integral in cementing Sydney’s position as the creative capital of the Asia-Pacific and, instrumental in driving visitation to Sydney and stimulating the city’s visitor economy. Vivid Sydney features the world’s best creative industry forums, a mesmerising free public exhibition of outdoor lighting sculptures and projections, a cutting-edge contemporary music program and the spectacular lighting of Sydney’s iconic buildings and other Sydney precincts. Timeline: Deadline for receipt of clarification requests 10.00am, Friday 28 May 2021 (AEST) RFQ closing date 10.00am, Friday 4 June 2021 (AEST) Successful Service Provider notified w/c Monday 14 June 2021 (AEST) Unsuccessful Service Provider(s) notified w/c Monday 14 June 2021 (AEST) Commencement of Contract W/c Monday 21 June 2021 (AEST) 1 Request for Quotation – Technical Specialist Labour and Power Design & Distribution Services Selection Criteria: Criteria Weighting (%) Value for money. 30% Demonstrated technical experience in lighting, rigging, staging and power 25% articulation and an understanding of the operational requirements of multi- day, outdoor major events and festivals across multiple precincts. High level of experience in designing, scoping and managing the delivery of 20% complex power generation, distribution and reticulation requirements for multi-day, outdoor major events and festivals across multiple precincts. Strong written and verbal communication skills, excellent attention to detail, 10% and experience developing and maintaining internal and external relationships. Proven ability to deliver services within agreed project timeframes and 10% budgets. Compliance with this Request for Quotation. 5% TOTAL 100% What Destination NSW requires: 1. A written response of no more than two (2) pages which addresses the Selection Criteria and Specifications of Services outlined in Annexure A 2. An itemised quotation for 2021 outlining hourly and daily rate cards for specialist staff 3. A copy of your current Curriculum Vitae including at least two (2) references and copies of any qualifications you hold. Clarification of Request for Quotation: If you require clarification on any parts of this Request for Quotation, please click here to email the Vivid Sydney team. Please note that any clarification will be provided to the other goods/service providers that have been offered the opportunity to provide a quote. Clarification Addendums will be posted via the Work with Us page on the Vivid Sydney website. Lodgement Details: Please review the relevant RFQ documentation, Clarification Addendums, Frequently Asked Questions and Terms & Conditions prior to preparing your response. Respondents are required to answer the specific requirements of the services and address the selection criteria detailed within the RFQ documentation. Answers and supporting documentation will need to be uploaded via the Vivid Sydney Website using the Apply Now button. 2 Request for Quotation – Technical Specialist Labour and Power Design & Distribution Services ANNEXURE A SPECIFICATION OF SERVICES Destination NSW is seeking an itemised quotation for the provision of Technical Specialist Labour and Power Design & Distribution planning for Vivid Sydney 2021. The Contractor will work under the direction of the Production Manager, Vivid Light and collaboratively with the Technical Manager, Vivid Light and the Operations Manager to implement and deliver technical services, power design and distribution plans for program content, including light installations, large-scale activations and lighting / projection treatments. The Contractor will be responsible for ensuring that program items are safely installed, operated and maintained during the Event period to deliver a successful power distribution and reticulation plan across multiple precincts. The anticipated Precincts for these services include: • Circular Quay • The Rocks • Darling Harbour/Barangaroo/King Street Wharf. Key Accountabilities: • Provision of suitably qualified and experienced technical specialists required to install, program and remove light installations and projection treatments, safely, on time and on budget. • Provision of suitably qualified and experienced labour required to install, operate and maintain the power distribution plan, safely, on time and on budget. • Technical services in keeping with relevant ISO, Australian Standards and relevant legislation • Delivery of a safe, bespoke power distribution plan across all Event Precincts. Specific tasks are as follows: Technical Specialist Labour • Provide two (2) specialist technical staff / plant operators for the bump in, Event period and bump out. An agreed rotating roster will be developed under the direction of the Production Manager, Vivid Light and in collaboration with the Operations Manager to cover day and night shifts. These personnel must hold the following skills / qualifications and must be able to provide evidence of this: o NSW Construction Industry White Card o High Risk Work License (Forklift) o Telehandler Gold Card o High Risk Work License (Elevated Work Platform) o Electrical Test & Tag License o Event / technical training and experience • Provide a minimum of eight (8) to a maximum of twelve (12) specialist technical staff during the bump in period to build, construct and program Light Installations. An agreed rotating roster will be developed under the direction of the Production Manager, Vivid Light and in collaboration with the Operations Manager to cover day and night shifts. These 3 Request for Quotation – Technical Specialist Labour and Power Design & Distribution Services personnel must hold a range of the following skills / qualifications and must be able to provide evidence of this: o NSW Construction Industry White Card o Event / technical training and experience e.g., formal education in lighting design or theatre production o Project / site management experience e.g., formal education in project management or relevant work experience o Lighting experience including DMX programming or similar o Touch design / coding experience o Projection / animation experience o Construction / carpentry skills o Electrical installation / safety o Rigging / experience working at heights • Provide a minimum of three (3) specialist technical staff during the Event period to respond to any faults or programming requirements for Light Installations. An agreed rotating roster will be developed under the direction of the Production Manager, Vivid Light and in collaboration with the Operations Manager to cover day and night shifts. These personnel must hold a range of the following skills / qualifications and must be able to provide evidence of this: o NSW Construction Industry White Card o Event / technical training and experience e.g., formal education in lighting design or theatre production or relevant work experience o Lighting experience including DMX programming or similar o Touch design / coding experience o Projection / animation experience o Rigging / experience working at heights o Any other relevant qualifications as necessary • Provide a minimum of ten (10) to a maximum of twelve (12) specialist technical staff during the bump out period to dismantle and pack Light Installations ready for return freight. An agreed rotating roster will be developed under the direction of the Production Manager, Vivid Light and in collaboration with the Operations Manager to cover day and night shifts. These personnel must hold a range of the following skills / qualifications and must be able to provide evidence of this: o NSW Construction Industry White Card o Project / site management experience e.g., formal education in project management or relevant work experience o Construction / carpentry skills o Electrical installation / safety o Rigging / experience working at heights • Roster technical specialists for a minimum of 10 (ten) to a maximum of (12) twelve hours per day allowing for adequate breaks and rest periods between shifts • Ensure that all personnel are provided with appropriate high-visibility uniform/s, wet weather, PPE and equipment required to deliver upon their assigned roles and responsibilities. For the avoidance of doubt the Contractor will be responsible for all catering and staff costs • Undertake any inductions or preparation of any documentation as required to
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