NON-AGENDA MAIL January 31, 2019 Page
ITEM
3 - 4 1. January 31, 2019, AMO - Watch File
5 2. January 30, 2019, Intelligent Sarnia-Lambton Taskforce - Intelligent Community Strategic Plan
7 - 12 3. January 31, 2019, OMAFRA - Agricultural Drainage Infrastructure Program
13 4. January 23, 2019, Wilma McNeill - Support for Veteran's Parkway Proposal
15 - 16 5. January 31, 2019, OGRA - E-News
17 6. January 25, 2019, Municipal Government Wayfinders - New Term of Council Facilitated Strategic Plan
Page 1 of 17 Page 2 of 17 AMO WatchFile - January 31, 2019
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January 31, 2019
In This Issue - February 13 Municipal Waste Diversion Forum. - Updates to the Ontario Wildlife Damage Compensation Program. - A digital meeting management and livestreaming solution for municipalities. - Federal Carbon Pricing System - How will it impact municipalities? - RETScreen Energy Workshops now available in your area! - Conversations with ONE Investment - “Meet and Greet.” - LAS Blog: Four ways LAS can support your Energy Plan! - Career Opportunities.
AMO Matters AMO & M3RC are hosting a February 13 Forum on the ever-changing landscape of the Waste-Free Ontario Act & other waste diversion topics for Ontario municipal staff and elected officials. Attendance is free. Register today!
Provincial Matters Updates have been introduced to the Ontario Wildlife Damage Compensation Program. Check out information and Municipal Investigator Training Sessions on OMAFRA’s website.
Eye on Events For generations, municipal governments have relied on paper-based, manual processes to manage meetings. Now, municipalities are discovering the benefits of digitally transforming meeting management processes. Members interested in automating and streamlining board, committee and council meetings, are invited to a free webinar on February 13, 12 pm, where we will be announcing our new partnership with a digital meeting management and livestreaming provider.
The new federal carbon tax will take effect this April 1. What does that mean for your municipality's budget and environmental initiatives? Please join LAS and program partner Edison Energy for a free webinar on February 14th at 11 am and get answers to all your questions.
LAS and TdS Dixon are offering low cost RETScreen Performance Workshops to help get you started on your 5-year Energy Plan. Register for this one-day workshop online or submit your form today! Not currently offered in your area? Gather 10 of your neighbours and let us know - we'll make it happen.
ONE Investment is launching new investment offerings in 2019 under the Prudent Investor regime for municipalities. We would like to meet with a group of finance staff at a location near you to discuss ONE, your needs and answer questions. If your municipality is interested in participating, please contact Janet Wong. Locations will be determined based on responses.
LAS LAS Blog: Five year corporate energy management plans are due on July 1. Check out the LAS Blog to learn how we can help accomplish this project quickly and efficiently.
Careers Clerk to the Authority/Executive Coordinator, CAO & Board - Niagara Peninsula Conservation Authority. Position term: Temporary Full Time (up to 3 months), Non-Union. Application deadline: 4 p.m., February 5, 2019. Please apply online at Niagara Peninsula Conservation Authority Careers.
Page 3 of 17 https://amo.informz.ca/...e/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9MTA1MzYxNiZzdWJzY3JpYmVyaWQ9OTEwNzcwNzYz[31/01/2019 10:23:18 AM] AMO WatchFile - January 31, 2019
Manager of Planning Services - Town of Amherstburg. Reports to: Director of Planning, Development and Legislative Services. Please visit the Town's website for a detailed job description. Applicants are invited to submit a resume no later than 4:30 p.m., Friday, February 8, 2019 to [email protected].
Waste Management Coordinator - Town of Richmond Hill. Department: Environment & Infrastructure Services. Reports to: Manager, Energy & Waste. For more information and to apply online, visit Richmond Hill Employment by 4:30 PM on February 12, 2019.
CAO Clerk Treasurer - Township of Fauquier-Strickland. Please submit a covering letter and resume clearly outlining how you meet the qualifications of this position and why you want to work for the Township of Fauquier-Strickland, by 4 pm, Friday February 15, 2019, to the attention of: Mayor Madeleine Tremblay, Corporation of the Township of Fauquier-Strickland , P. O. Box 40, Fauquier, Ontario P0L 1G0. Email: [email protected]; Fax : 705.339.2421.
Deputy Clerk Treasurer - Township of Fauquier-Strickland. Please submit a covering letter and a detailed resume clearly outlining how you meet the qualifications of this position and why you want to work for the Township of Fauquier-Strickland, by 4 pm, Friday February 15th, 2019, to the attention of: Mr. Robert Courchesne, Clerk Treasurer Administrator, Township of Fauquier-Strickland, P. O. Box 40, 25 Grzela Road, Fauquier, Ontario P0L 1G0. Email: [email protected]
Treasurer / Tax Collector - Municipality of Hastings Highlands. Interested candidates are invited to submit their resume by February 15, 2019, with cover letter to the following: Municipality of Hastings Highlands, 33011 Highway 62, P.O. Box 130, Maynooth, ON K0L 2S0, Attention: (Ms.) Pat Pilgrim, CAO/Clerk, or by email to: [email protected], Fax: 613.338.3292.
Treasurer - Town of Orangeville. Department: Corporate Services, Finance Division. Reports to: General Manager, Corporate Services. Please submit your resume, in confidence, to Ms. Sarah Alexander, Human Resources Assistant, no later than 4 p.m., Friday, February 15, 2019. Applications may be submitted online, emailed to [email protected], or submitted in person at the Town Hall. If submitting a resume via email, please quote the job title in the subject line.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
Page 4 of 17 https://amo.informz.ca/...e/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9MTA1MzYxNiZzdWJzY3JpYmVyaWQ9OTEwNzcwNzYz[31/01/2019 10:23:18 AM] From: Jeanny Leung To: Clerks Department Subject: Intelligent Sarnia-Lambton Taskforce to Host Strategic Planning Sessions Date: January-30-19 9:38:37 AM
The Intelligent Sarnia-Lambton Taskforce is looking for the public’s help in building an Intelligent Community Strategic Plan. The Intelligent Sarnia-Lambton Taskforce pursues opportunities that use information and communications technology to create prosperity and enrich the quality of life for all residents. The Taskforce is comprised of members from Bluewater Power, Bluewater Regional Networks, Brooke Telecom, City of Sarnia, County of Lambton, Lambton College, Sarnia-Lambton Economic Partnership, and Western Sarnia-Lambton Research Park. The Intelligent Community Forum has named Sarnia-Lambton one of its Smart 21 communities worldwide in 2016, 2017, 2018, and 2019.
Page 5 of 17 Page 6 of 17 Ministry of Agriculture, Ministère de I'Agricu¡ture, Food and Rural Affairs de I'Alimentation et des Affaires rurales 3rd Floor 3u étage 1 Stone Road West 1, rue Stone ouest Guelph, Ontario N1G 4Y2 Guelph (Ontario) N1G 4Y2 Ontar¡o Tel: (519) 826-3552 Té1.: (519) 826-3552 Fax (519) 826-3259 Téléc.: (519) 826-3259
Environmental Management Branch
Date: January ll,2019
To: Council, Clerk and Drainage Superintendent
From: Tim Brook, Drainage Program Coordinator
Subject: Agricultural Drainage Infrastructure Program
Please ensure that all those named above are made avyare of this letter. a) Status of Processíng of GrøntApplícqtíons: o All grant applications for the municipal cost of employing a drainage superintendent have been processed. o There are a small number of drain maintenance/repair grant applications that have been processed. We have recently hired Kaleta Ataw, Drainage Analyst to assist with the backlog. o Drain construction/improvement grantapplications: o Most applications received before April l, 2018 have been review and are in queue to be paid. This process should be completed by early March. o The review and processing of applications received after April l, 2018 is expected to begin in late February. b) Plønníng for the 2019/2020 Draínage Act Grants Progrøm
i) Grants Ontario System: A new computer system is being introduced to apply for Grants for the Cost of Employing a Drainage Superintendent and Construction/Improvement Projects. We will be rolling out superintendent allocation requests and queue notifïcations in January. All municipalities are strongly encouraged to attend one (1) of the following webinar based training sessions: o Monday January 28: l0:30 am - l2:00 pm ¡ Monday January 28: 1:30 - 3 pm o Tuesday January 29: l:30 - 3 pm o Friday February 1: 1:30 - 3pm
Good Things Grow in Ontario À bonne terre, bons produits M Foodlsnd o{latro Page 7 of 17 ATTACHMENT 2
Claimíng Grønts for Drøin Construction or Improvement Projects
PREOUALIFICATION: ¡ Your municipality is eligible to receive grants for drain construction or improvement projects if the work has been completed in compliance with the petition drain procedures of the Drainage Act and in compliance with all applicable regulations. o All grant applications for drain construction or improvement projects will be reviewed for compliance with Sections I and Sections 2.1 to 2.6 of the ADIP policies.
APP IM o Read and comply with Section 2.8 of the ADIP policies. o Claims can be submitted for all drain construction/improvement work completed before February 15,2019. o A separate claim must be submitted for each drain construction/improvement project. o Claims must be submitted on the applicable OMAFRA grant application form. To obtain a Microsoft Excel electronic copy of these forms, contact Becky Curran at 519-826-4049 or [email protected].
REQUIRED SUPPORTTNG DOCUMENTATION : In accordance with ADIP Policy 2.8, supporting documentation must be provided for each drain construction/improvement grant claim. The supporting documentation includes: . A copy of the final byJaw authorizing the construction or improvement project. If this by-law has been provided to OMAFRA previously, an additional copy need not be sent. A provisionally adopted by-law is not acceptable. o A copy of the engineer's report for the project. If, through the Draínage lclprocess, a copy of the report had previously been provided to the Ministry, another copy need not be sent. o Copies of all decisions affecting the report (Court of Revision, Tribunal, Referee). o Submission of an electronic copy of the drain plan, preferably in a data format that can be imported into the Land lnformation Ontario data warehouse.
APPLICATION DEADLINE: 5:OO p.m. on Friday, February 15,2019 o Grant applications for drain construction or improvement work, complete with all supporting documentation, must be received on or before Friday, February 15,2019 on the application forms provided by our Ministry. o Faxed applications will no longer be accepted. o If the deadline is missed or the application is incomplete, a grant application for the work will still be considered up to one year from the date of the completion of the project.
NOTES: Consult with Ministry staff if you have any questions about the requirement for submitting the following types of grant applications: o Preliminary reports o Interim and/or final grant applications o Adiustments (within one year of the completion of the proiect)
Page 8 of 17 ATTACHMENT 3 Claiming Grønts for DrøÍn Maintenance
PREOUALIFICATION: Your municipality is eligible to receive grants for drain maintenance, repair and operational costs if the work was completed under the direction of a municipally appointed drainage superintendent, aÞproved bv OMAFRA.
APPLICATION & CLAIM PERIOD: o Read and comply with Section 1.0 and 3.0 of the ADIP policies. ¡ A grant claim can be submitted for this work completed between Jan. I and Dec. 3 1, 2018. o Claims must be submitted on the applicable OMAFRA grant application form. To obtain a Microsoft Excel electronic copy of these forms, contact Becky Curran at 519-826-4049 or becky.curran@,ontario.ca.
REOUIRED SUPPORTING DOCUMENTATION : In accordance with ADIP Policy 3.2, supporting documentation must be provided for one of the listed drain maintenance projects on each drain maintenance grant application form. This supporting documentation includes: . A copy of the drain plan (from the engineer's report) showing the complete watershed. The plan must also clearly indicate where the project work was performed. . A copy of the maintenance and repair instructions and the assessment schedule from the current engineer's report, as adopted by the last by-law. You should also include a list of all properties assessed for the maintenance/repair work along with their share of assessed cost and also indicate those properties eligible for the Farm Properly Class Tax Rate. Your municipality must also provide a list of all maintenance, repair, minor improvement and operational projects performed during the year, including projects where a gtant application is not being submitted (ADIP Policy 3.2(d)). Spot maintenance and repair work (e.g. tile repair or beaver dam removal) does not need to be listed. The list must include the drain narne, description of work and total cost of the work performed. If no maintenance work was done, you must indicate this in your covering letter or on the superintendent Arant application form.
APPLICATION DEADLINE: 5:00 p.m. on Tuesday, April 30,2019 o Grant applications, complete with all supporting documentation, must be received on or before Tuesday, April30, 2019 on the application forms provided by our Ministry. o Emailed grant application packages will be accepted until the end of the deadline date. However, the grant application with original signatures and all supporting documentation must be received within one week of the deadline. If the original documents are not received, the application is deemed incomplete and will not be processed. o F¿xed applications will no longer be accepted. . If, at the deadline your submitted application(s) are not complete, the application(s) will not be even if documentation is submitted later
NOTES: 1. The Drainage Act requires municipalities to update maintenance assessment schedules to reflect any land severances, land use changes and additions to the watershed prior to undertaking the drain maintenance work. This information is checked in the review of the drain maintenance grant application. 2. If your municipality employed more than one drainage superintendent in 2018, separate grant applications must be submitted for maintenance pro.jects completed by each individual.
Page 9 of 17 ATTACHMENT 4 Agriculturøl Drøinoge Infrøstructure Program (ADIP) Polícy Summøry
SUPERINTENDENT CONSTRUCTIONiIMPROVEMENT MAINTENANCE/REPAIR
See ADIP Policy Section 1.0 and 4.0 See ADIP Policy Section 1.0 & 2.0 See ADIP Policy Section 1.0 and 3.0
Grant Application January 31,2019 at 5:00 p.m. February 15,2019 at 5:00 p.m. April30,2019 at 5:00 p.m. Deadline Period Covering: January I to December 31, 2018 All construction and improvement All maintenance/repair and operational proiects completed by Feb. 15,2019 work completed in 2018 Ineligible Claims ¡ Costs incurred before Jan. 1,2018 o Projects completed more than a year o Work completed prior to January 1, 2018 . Any cost not related to employing a before the submission of the grant o Projects less than $500 drainage superintendent. application. o Interest charges o See ADIP Policy section 2.3 r Administrative & engineering costs Budget Allocation o Complete an Allocation Request through o Complete a Queue Notification o Allocation not required Grants Ontario (see ADIP policy section through Grants Ontario (see ADIP 4.1) Policv section 2.7) Required o Must submit time records that support the . Copy ofengineer's report, final by- o For one project on the grant application Supporting grant claim. law, decisions of court of revision, form, provide the following: Documentation tribunal and referee. - copy of drain plan showing complete ¡ Electronic copy of plan watershed and where the work was done - maintenance instructions & assessments from engineer's report Other Policy ltems o Municipal employees receive expenses = ¡ See ADIP Policy Sections: o Provide a list of all maintenancelrepair l8% ofsalary - 2,1 projects completed in 2018. o Municipal employees receive benefits < ' L,a11 o To be eligible for grant, properties must 35%io salary 2.4 be assessed at the Farm Property Class Page 10 of17 of - . Consultants receive actual expenses, not - 2.5 Tax Rate in 2018 or 2019. exceeding 18%o and may not claim benefits. o Net HST may be claimed on consulting superintendent costs *':þ':b*:k Faxed applications will no longer be accepted. Grants Ontario System Training Schedule - OMAFRA
You have been selected by your organization to participate in Webinar sessions. These webinars will provide training on the new Grants Ontario System and will outline the requirements for the Maintenance and Superintendent applications (currently known as Allocation Submission and Queue Notification).
Please register for a scheduled session below, noting that all sessions contain the same information and will review the Grants Ontario System and finding the applications for Maintenance and Superintendent. Once registered, you will be provided with a formalemail calendar invite from [email protected] that will contain the Adobe Connect link, the teleconference information and all reference material. Please check your spam folder for the confirmation email. To register for one of the online sessions (listed below), please visit: Enqlish sessions; https:/iwww.eventbrite.cale/omafra-qrants-ontario-webinar-tickets-S4712997047 Password : GrantsOntario
January 28 Maintenance & Superintendent 10:30 am - 12 noon English January 28 Maintenance & Superintendent 1:30pm-3pm English
January 29 Maintenance & Superintendent 1:30pm-3pm English
February 1 Maintenance & Superintendent 1:30pm-3pm English
Page 11 of 17 Page 12 of 17 January 23 , 20 I 9
Warden Bill Weber and Members of County Council, 789 Broadway Street, Box 3000 Wyoming, Ontario NON l TO
WilmaMcNeill 956 Joel Park, Sarnia Ontario N7S 4S7
Dear Warden Weber and Members of County Council:
I am writing to ask County Council members to support the proposal to have a section of Highway 40 in Sarnia dedicated as 'Veterans Parkway'
I am sure you are aware the idea came from Chuck Toth of the city's Parks and Recreation depa11ment. He has been working with Tom Slater and Tom St. Amand, both retired teachers and historical researchers.
I was very pleased to read that Sarnia, Aamjiwnaang and our local veterans groups have supported the idea. l am also pleased, with your support, our M.P.P. Bob Bailey would deliver the application to the ministry.
I am hoping for a positive reply.
Sinc~ ly, / 1..: .,u_.,..,_.,__ Wilma McNeill Advocate for 27 years for a Provincial Statutory holiday for Remembrance Day in Ontario c.c Chuck Toth Mayor Mike Bradley ce-.- t ,,.,~ ·1 ~ ~ M.P .P. Bob Bailey Chief Chris Plain Tom Slater Tom St. Amand
Page 13 of 17 Page 14 of 17 OGRA Connect
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Since 1894, the Ontario Good Roads Association (OGRA) has continuously searched for new ways to serve its membership more effectively. Our members have told us that they would like their councils to be better informed about the association’s policy & advocacy efforts as well as on important issues at Queen’s Park. In response, OGRA introduced OGRA Connect, a policy- focused communication piece that can easily be added to your council’s agenda. OGRA Connect will keep you updated on advocacy efforts and as important issues at the provincial level arise.
January 28, 2019 Joint and Several Liability Reform
This morning, Premier Doug Ford announced that the Government of Ontario intends to consult on joint and several liability. The government will look at evidence and develop solutions that make sense. Joint and several liability has vexed Ontario municipalities for decades because it entices plaintiffs to see municipal governments as deep-pocketed defendants. As a result, municipal insurance premiums continue to skyrocket. This diverts municipal funds from other essential services and programs, and forces councils to raise property taxes.
Despite numerous failed attempts to reform this aspect of tort law, to date, the Minimum Maintenance Standard (MMS) – Ontario Regulation 239/02 Minimum Maintenance Standards for Municipal Highways remains the only remedy on the books. However, the MMS has not been the ironclad solution that was hoped for when it was created. Since its inception, it has been under constant with attempts to circumvent the protection that it affords municipalities.
OGRA has been advocating for joint and several liability reform on behalf of municipalities since 2003. In November, the association met with over 50 MPPs at Queen’s Park to discuss the issue. OGRA’s resolve to see meaningful reform on this front in unchanged.
“This is wonderful news for municipalities. We look forward to working with the government and other stakeholders during the consultation process to ensure municipal voices are represented.” – Chris Traini, OGRA President
“OGRA has been hoping to get the consultation process started for some time now. I am pleased that the government has committed to begin this process.” – Joe Tiernay, OGRA Executive Director.
To view the Letter of Support sent to Minister Mulroney from the 2018 OGRA Advocacy Day, please click here.
Page 15 of 17 https://www.ogra.org/images/eBlast/Connect/Jan%2028-2019.html[31/01/2019 2:22:01 PM] OGRA Connect
Click here to view past OGRA Connect issues
The mandate of the Ontario Good Roads Association is to represent the transportation and public works interests of municipalities through advocacy, consultation, training and the delivery of identified services.
Page 16 of 17 https://www.ogra.org/images/eBlast/Connect/Jan%2028-2019.html[31/01/2019 2:22:01 PM]
January 25, 2019
Dear Heads of Council, members of Council and municipal administrators,
RE: New Term of Council Facilitated Strategic Plan
We believe that you would agree that setting priorities for the new term of Council and aligning resources to deliver them is essential. As you look ahead, you may be asking yourself some or all of these questions.
What are my municipality’s priorities? Is the rest of Council aligned with me? Does our management team know what is expected of them in the coming months and years? Do we have a budget and long-range capital forecast that aligns with these priorities?
To respond effectively to these questions, municipalities need a plan. Not any plan; but a professionally facilitated Strategic Plan with clear and agreed to goals, objectives and key priorities.
Ideally, a municipal strategic planning process should be executed as early into a new term of Council as possible, to leverage the clarity that it will offer. Consulting the community and staff before Council decides on the final content of a strategic plan is a vital step in securing buy-in to a successful plan. Municipal Government Wayfinders, the “Expert Consultants for Local Government”, have the experience and skills needed to help deliver a successful Strategic Plan.
Municipal Government Wayfinders’ team brings a very unique 360 degree perspective from former municipal executives and a successful former Mayor. To arrange for a free 30-minute consultation, please feel free to email us at [email protected]. We look forward to speaking with you.
To view our full suite of municipal management consulting service offerings please take some time to tour our website at www.MGWayfinders.com and bookmark the page for future reference.
Congratulations to all Council members on your successful election to this new term of Council. We wish you the very best and if we can be of assistance in any way, do not hesitate to contact us.
Sincerely,
Michael Wildman President [email protected]
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