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NOTICE of MEETING 32ND District Agricultural Association OCFEC Board of Directors Thursday, September 25, 2014 9:00 A.M

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NOTICE of MEETING 32ND District Agricultural Association OCFEC Board of Directors Thursday, September 25, 2014 9:00 A.M The mission of OCFEC is… CELEBRATION OF ORANGE COUNTY’S COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE (with results justifying resources expended) NOTICE OF MEETING 32ND District Agricultural Association OCFEC Board of Directors Thursday, September 25, 2014 9:00 a.m. Administration Building OC Fair & Event Center 88 Fair Drive Costa Mesa, California Board of Directors Stan Tkaczyk, Board Chair Ashleigh Aitken, Vice Chair Douglas La Belle, Member Barbara Bagneris, Member Nick Berardino, Member Sandra Cervantes, Member Gerardo Mouet, Member Bao Nguyen, Member Robert Ruiz, Member Secretary-Treasurer 32nd DAA Counsel Doug Lofstrom Roger Grable Chief Executive Officer, OCFEC Manatt, Phelps and Phillips Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made. At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING SEPTEMBER 25, 2014, PAGE 2 OF 4 AGENDA 1. CALL TO ORDER All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson. 2. THE MISSION OF OCFEC IS…Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended). 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL (Policy 4.5.2.B) 5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES A. 2014 OC Fair Recap B. 2015 OC Fair Dates C. 2014 OC Fair Feedback Community Meeting – Wednesday, October 22 D. 2014 OC Fair 5K Fun Run Presentation E. Pacific Amphitheatre Phase II Construction Project Update F. Correspondence Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure. 6. MATTERS OF PUBLIC COMMENT - Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item[s] on which you desire to address the Board. Speakers are limited to three minutes. 7. MINUTES: A. Board Meeting held August 28, 2014 Action Item 8. CONSENT CALENDAR: (Policy 4.3.4) All matters listed under Consent Calendar are operational matters about which the Board OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING SEPTEMBER 25, 2014, PAGE 3 OF 4 has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board. A. Standard Agreements: none B. Amendments: none C. Interagency Agreements: none D. Letters of Understanding: none E. Rental Agreements: R-108-14; R-161-14; R-183-14; R-208-14; R-211-14; R-212-14; R-214-14; R-216-14; R-217-14 F. Active Joint Powers Authority Agreements: 03213031-B -End of Consent Calendar- 9. GOVERNANCE PROCESS A. Committee / Task Force / Liaison Reports Information Item To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting. i. Tel-Phil Negotiating Team (Chair Tkaczyk, Director La Belle) ii. Centennial Farm Foundation Liaison (Director Mouet) iii. Workers Memorial Task Force (Director Berardino, Vice Chair Aitken) iv. Financial Monitoring Committee (Director Mouet, Director Bagneris) v. 2015 OC Fair City Liaison Committee (Director Mouet) vi. Veteran’s Memorial Task Force (Director Berardino, Vice Chair Aitken) vii. OCFEC Educational & Agricultural Foundation Task Force (Director Mouet, Director Bagneris) viii. CEO Search Task Force (Vice Chair Aitken, Director Berardino) ix. Legislative Monitoring Task Force (Director La Belle, Director Cervantes) x. Organizational Needs Assessment Task Force (Director La Belle, Director Nguyen) B. OCC/OCFEC Parking Structure Update Information Item C. Initiate Anti-Privatization Legislation Action Item OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING SEPTEMBER 25, 2014, PAGE 4 OF 4 D. Revise Article II, Section 4, of the Bylaws of the 32nd District Agricultural Association Regarding the Annual Meeting of the Board of Directors Action Item E. Architectural Design Service and Fee Proposal for Pacific Amphitheatre Seat Replacement Project Action Item F. Receipt and File of Independent Auditor’s Report and Financial Statements for the Years Ended December 31, 2012 and 2013 Information Item 10. CLOSED SESSION (Closed to the Public) A. Pending Litigation – Pursuant to the provisions of Government Code Section 11126(e)(1) the board will meet with legal counsel for the purpose of considering whether or not to initiate litigation. B. Lease Negotiations with Orange Coast College – Pursuant to the provisions of Government Code Section 11126(c)(7) the Board of Directors will meet in closed session to consider a proposed lease of a portion of the Orange County Fairgrounds at the corner of Fairview and Arlington for the construction of a parking structure. The negotiator for the Association is Doug Lofstrom. C. Pursuant to the provisions of Government Code section 11126(a)(1) the Board of Directors will meet in closed executive session to consider the evaluation of performance of a public employee. D. Pursuant to the provisions of Government Code Section 11126(a)(1) the Board of Directors will meet in closed session to discuss the appointment of a public employee. 11. BOARD OF DIRECTORS MATTERS OF INFORMATION 12. NEXT BOARD MEETING: OCTOBER 23, 2014 13. ADJOURNMENT Respectfully submitted, OC Fair & Event Center Doug Lofstrom Secretary-Treasurer Chief Executive Officer, OCFEC Date of notice: 4:00 p.m. September 15, 2014 OC Fair & Event Center Accounts Payable Checks / Electronic Payments Summary August 2014 Check No. Date Vendor Name Amount 75004 8/1/2014 FBB Tour, LLC f/s/o The Fresh Beat Band 100,000.00 75005 8/1/2014 A & H Refrigeration, Inc. 1,212.48 75006 8/1/2014 Allen Barr 414.20 75007 8/1/2014 American Express 539.28 75008 8/1/2014 Amy Wolf 150.00 75009 8/1/2014 Andy Gump Inc. 4,860.00 75010 8/1/2014 ASA Entertainment Group, LLC 100,000.00 75011 8/1/2014 AT&T 37.56 75012 8/1/2014 AT&T 3,582.14 75013 8/1/2014 AT&T 108.00 75014 8/1/2014 Barbara Des Rochers 100.00 75015 8/1/2014 Bee Busters 1,250.00 75016 8/1/2014 Blue Shield Of California 16,522.02 75017 8/1/2014 Boulevard Greenhouse, Inc. 8,656.20 75018 8/1/2014 California Technology Agency 715.00 75019 8/1/2014 Candace Smith 100.00 75020 8/1/2014 Carmel Dyer 100.00 75021 8/1/2014 California Fair Services Authority 50,360.79 75022 8/1/2014 California Fair Services Authority 195.00 75023 8/1/2014 ChopShop Entertainment, Inc. 8,900.00 75024 8/1/2014 Christopher De Surra 200.00 75025 8/1/2014 Chr ist ina SSikldtrickland 600. 00 75026 8/1/2014 C.M.A. Growers, Inc. 1,092.00 75027 8/1/2014 Moor + South/Pier Management Company, LP 38,566.00 75028 8/1/2014 Craig J. Carlson 500.00 75029 8/1/2014 VOID 0.00 75030 8/1/2014 Daniel Tello f/s/o The Originalites 5,000.00 75031 8/1/2014 David Michael Lee 500.00 75032 8/1/2014 DeltaCare USA 711.94 75033 8/1/2014 Delta Dental Plan Of California 3,892.49 75034 8/1/2014 Department Of Human Resources 51.00 75035 8/1/2014 Diana Perkins 100.00 75036 8/1/2014 Donald K. Leach 500.00 75037 8/1/2014 Efrain Valenzuela 1,100.00 75038 8/1/2014 El Segundo Unified School District 240.00 75039 8/1/2014 FEA Merchandise, Inc. 6,710.21 75040 8/1/2014 Franklin D.
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