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GPC Report Template GOVERNANCE & PRIORITIES COMMITTEE June 23, 2021 Council Chambers, City Hall 1:00 p.m. AGENDA Pages 1. Call to Order This meeting is for discussion and information gathering only. All decisions will occur during Council Meetings. Reminder, all members of Council are obligated to declare a conflict of interest regarding any items on the Agenda. 2. Approval of Agenda Recommendation: That the Agenda dated June 23rd, 2021 be approved. 3. Approval of Minutes Recommendation: That the Governance & Priorities Committee Minutes dated May 11th, 2021 be approved. 4. Public Presentations Kimi Duzan and Jayda Watson of SaskAbilities will attend to provide insight regarding the services offered at SaskAbilities. 5. Administration Presentations 5.1 CAO update presented by Tim Marcus. 1 5.2 Re-purposed Access Bus for Crawler Camera. 20 6. Strategic Plan 7. Governance and Priority Matters (Bylaws/ Policies/ Procedures) 8. Agencies/ Boards and Committees 9. Unfinished Business 10. Council’s Interest and Communications GOVERNANCE & PRIORITIES COMMITTEE June 23, 2021 Council Chambers, City Hall 1:00 p.m. 11. En Camera Requests 11.1 A request regarding Contracts and Proposals was presented by Mayor 22 Bridal. Recommendation: That the Governance & Priorities Committee go into a closed meeting immediately following the adjournment of this meeting. 12. Adjournment Recommendation: That the Governance & Priorities Committee Meeting of June 23rd, 2021 be adjourned. Next Meeting September 14th, 2021. 1 ASSET MANAGEMENT MAY 2021 – MONTHLY CAO REPORT • The robotic cutter was repaired and put back into service for the second time. It has been working a lot better the last couple of weeks. The 4 lift arms that hold the drive head are very precise and sometimes get out of alignment causing the lift to not work correctly. The operator can easily fix this by realigning the arms. The operator is getting more familiar with the cutter and is learning more about it with more operating time. • The RFP for the purchase of the crawler camera closed on April 27th. A report was taken to council on May 17th. A purchase order has been issued and we are waiting for the delivery of the components. The proposal stated that the delivery time would be 7 – 14 days. • We are continuing to split apart pooled assets within the asset registry for storm and sanitary sewers. Once the camera is delivered, we will be able to do the condition assessments for both systems and enter them into the registry. • The storm culvert inventory and drainage system will need to have condition assessments completed for entry into the asset registry as well. Airport: • CAPP Funding application was submitted and approved. City will receive $167,500 in funding through this program. The 3 approved projects are the runway rehab, asphalt maintenance, and runway lighting. • We are in the process of getting quotes to do some work on the threshold lights of Runway 13-31. We are hoping to correct some of the issues that were causing the failures we had this winter. Some new pulpits and cabling will be installed as part of the runway lighting project. • A tender for the runway rehab program is nearing completion. We are working with WSP to finalize the tender. The tender will be posted on Sask Tenders and a report will be presented at a future council meeting. ASSET MANAGEMENT – MAY 2021 REPORT 2 RECREATION, PARKS & CULTURE MAY 2021 – MONTHLY CAO REPORT Capital/Operating Projects: • Iplex is in full capital maintenance mode: board maintenance & repair, repairing skate matting, and painting dressing room area. Lt. Col. Clifton Centre’s rentals remain low but have several regular users. • Aquatic Centre door replacement contract was awarded to Kruse Glass and floor grates work was awarded to JET Construction after 5 local bids were received. Ordered Stenner pump. Filter pump funds reallocated to purchase impellor for main pool. Pressure washed and painted Fairview Pool. • Fertilized entire golf course, verticutting and aerating greens performed, sanded, and stained benches & garbage receptacles. Irrigation sprinkler heads upgraded eliminating need to drag hoses to practice green. • Kinetic Park Stockade flooring removed & most was salvaged. 5 local bids received -Lighting contract awarded to 5 Point Electric and Heating upgrade awarded to Lens Plumbing & Heating. Magnus Newland Arena had 22 yards of sand delivered by Rock Solid Trucking (this is the first of a 3-part sand top up to ensure the grounds are prepared for 2021 events). • May 15th grand opening of the Disc Golf course. Mayor Bridal and Jim Jones took part in a 2-hole 1 vs 1 game and disc golf demos were presented by reps from Saskatchewan Disc Golf. 4 - disc golf sets have been purchased and are available to sign out through O’Rudys Creek House for a deposit of $20. • Saskatchewan Parks & Recreation Association Framework for Recreation grant of $2,000 was successful for Welcome to Sport program. Living Sky Development Grant follow up report was submitted for 2020-2021 in amount of $54,750.60 (supported Winter Art Camp, Hockey Hall of Fame simulator, Aquatic Centre first aid training equipment, Safe Places, Disc Golf course, Crokicurl, Nekaneet First Nations, Nordic Ski Club, Long Term Care creative art classes and Southwest Cultural Development group). • Park’s capital equipment tender awarded to Martin Deerline of Calgary as equipment was specialized (Verticut Mower, Rototiller and Blower). Utility Cart request awarded to CMX Motorsport of SC. Pickleball design finalized & Buffalo Park playground RFP awarded to Park N Play from Alberta (awarded before COVID-19 and honored quote they provided at that time). RECREATION, PARKS & CULTURE – MAY 2021 REPORT 3 Programs/Rentals • FVW area is being utilized by the SC Lacrosse group ≈3 hr/night (Mon-Thurs). • Aquatic Centre had 8 candidates complete the Bronze Medallion and the Bronze Cross courses. • Art Gallery presented ZOOM art classes for Newcomers. Preparator building custom frames for sale. • Macrame classes continue at the Museum. Presented Lunch n Learn YouTube video Early Ranching History in SW Saskatchewan. Swift Current Alphabet contest concluded – results being recorded. Newcomers Then and Now exhibit installed with collaboration from Southwest Newcomer Welcome Centre. • Stockcar Racing held Test & Tune on May 4, however postponed May 15 race day. Dustbowl (barrel racing) event held May 28 to 30. 70 camping sites, all outdoor stalls and 29 indoor stalls were rented. Kinetic Park parking lot booked fist drive in event of the year on May 23 for Backstage Dance Co. dance recital. • Welcome to Sport program had 16 children registered each in 6-9 and 10-12 age groups. Nature Play wrapped up its Saturday sessions held for ages 6-11 (activities: Flowers & Showers, Parents Day, Creepy Crawlies, Earth, and Tie Dye). Began free Art with Maria lessons for ages 6-12, had 8 participants. • Saskatchewan Prevention Institute declared Bicycle Safety Week May 16-22. Theme was Ready to Ride. Presented via educational video (https://www.youtube.com/watch?v=sdpciiQmIqQ). Funding was provided by SC Kiwanis Club and prizes sponsored by SC Canadian Tire and Pedal Works. Program Statistics FACILITY/PROGRAM ATTENDEES FACILITY/PROGRAM ATTENDEES FACILITY/PROGRAM ATTENDEES Hockey Hall of Fame 75 Aquatic Fitness 342 Swimming Lessons 422 Museum 112 Partnership Free Swim 66 Private Swim Lessons 17 Museum Online Views 366 Pool Club rentals 649 General Swim 1,534 Staffing/Scheduling • Lifeguard/Instructor III, nine Lifeguard/Instructor I & Cashier/Clerk 1 began employment. • Art Gallery Director, Kim Houghtaling retired, Curatorial & Operations Assistant position became vacant, Heather Benning is acting as Director until July. Seeking volunteers for the West Wing Gallery. • Museum student has moved to Golf Course – permanent staff are filling in at Hockey Hall of Fame twice a week. Summer student hired for museum programs and education. William Shepherd attended virtual conference with the Canadian Association for the Conservation of Cultural Property. • Summer Students began employment on May 3. Have 2 summer program coordinators and 6 students working within parks, airport, and golf course. Parks saw return of 20 students for various parks positions. User/Rental Group/Community Connections: • Special Olympics swimming returned to regular practice on May 17. Barracudas still not at full rental. • Art Gallery met with potential children’s art educator to discuss contract for teaching. Received stained glass art donation from Gaylene Turner. • Conversing with Thanks for Farming Tour to bring event to Swift Current in July. Helping to coordinate with local non-profit groups to volunteer for this event to help raise money for local service clubs. RECREATION, PARKS & CULTURE – MAY 2021 REPORT 4 • Focus Groups meetings via ZOOM for Strategic Planning have been well attended. Initial trends recognized include capitalization of facilities, transportation, and emergence of multicultural diversity. • Parks entered partnership with the Legion and the Last Post Fund to replace wooden crosses in the Veterans section in Mount Pleasant Cemetery. 80 crosses being replaced with granite markers. • Interagency Committee for Children, Youth, and Families changed name to Interagency Committee. Bet You Didn’t Know: • That the Museum has a children’s club called: Ranger’s Kids Club. • That Disc Golf was invented in the 1900’s. First game played in Bladworth, Saskatchewan in 1927. • Kinetic Park was a ranch before it was a Park and homestead of the 76 Ranch. RECREATION, PARKS & CULTURE – MAY 2021 REPORT 5 CORPORATE SERVICES MAY 2021 – MONTHLY CAO REPORT Capital Projects • Throughout the month of May, the Information Technology Department continued to work on various capital projects focused on replacement and renewal of infrastructure assets, such as: • Installation of security camera equipment at the Fire Hall and Stockade, • Upgrade of server that houses the meter reading software, • Installation of a point-of-sale system for the Ted Knight Saskatchewan Hockey Hall of Fame, • Deployment of hardware replacements to various locations, which included items such as Wi-Fi switches, backup power systems, computers, monitors, and large format screens.
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