GOVERNANCE & PRIORITIES COMMITTEE

June 23, 2021

Council Chambers, City Hall 1:00 p.m.

AGENDA

Pages 1. Call to Order

This meeting is for discussion and information gathering only. All decisions will occur during Council Meetings.

Reminder, all members of Council are obligated to declare a conflict of interest regarding any items on the Agenda.

2. Approval of Agenda

Recommendation: That the Agenda dated June 23rd, 2021 be approved.

3. Approval of Minutes

Recommendation: That the Governance & Priorities Committee Minutes dated May 11th, 2021 be approved.

4. Public Presentations

Kimi Duzan and Jayda Watson of SaskAbilities will attend to provide insight regarding the services offered at SaskAbilities.

5. Administration Presentations

5.1 CAO update presented by Tim Marcus. 1

5.2 Re-purposed Access Bus for Crawler Camera. 20

6. Strategic Plan

7. Governance and Priority Matters (Bylaws/ Policies/ Procedures)

8. Agencies/ Boards and Committees

9. Unfinished Business

10. Council’s Interest and Communications

GOVERNANCE & PRIORITIES COMMITTEE

June 23, 2021

Council Chambers, City Hall 1:00 p.m.

11. En Camera Requests

11.1 A request regarding Contracts and Proposals was presented by Mayor 22 Bridal.

Recommendation: That the Governance & Priorities Committee go into a closed meeting immediately following the adjournment of this meeting.

12. Adjournment

Recommendation: That the Governance & Priorities Committee Meeting of June 23rd, 2021 be adjourned.

Next Meeting September 14th, 2021.

1 ASSET MANAGEMENT MAY 2021 – MONTHLY CAO REPORT

• The robotic cutter was repaired and put back into service for the second time. It has been working a lot better the last couple of weeks. The 4 lift arms that hold the drive head are very precise and sometimes get out of alignment causing the lift to not work correctly. The operator can easily fix this by realigning the arms. The operator is getting more familiar with the cutter and is learning more about it with more operating time. • The RFP for the purchase of the crawler camera closed on April 27th. A report was taken to council on May 17th. A purchase order has been issued and we are waiting for the delivery of the components. The proposal stated that the delivery time would be 7 – 14 days. • We are continuing to split apart pooled assets within the asset registry for storm and sanitary sewers. Once the camera is delivered, we will be able to do the condition assessments for both systems and enter them into the registry. • The storm culvert inventory and drainage system will need to have condition assessments completed for entry into the asset registry as well.

Airport:

• CAPP Funding application was submitted and approved. City will receive $167,500 in funding through this program. The 3 approved projects are the runway rehab, asphalt maintenance, and runway lighting. • We are in the process of getting quotes to do some work on the threshold lights of Runway 13-31. We are hoping to correct some of the issues that were causing the failures we had this winter. Some new pulpits and cabling will be installed as part of the runway lighting project. • A tender for the runway rehab program is nearing completion. We are working with WSP to finalize the tender. The tender will be posted on Sask Tenders and a report will be presented at a future council meeting.

ASSET MANAGEMENT – MAY 2021 REPORT 2 RECREATION, PARKS & CULTURE MAY 2021 – MONTHLY CAO REPORT

Capital/Operating Projects:

• Iplex is in full capital maintenance mode: board maintenance & repair, repairing skate matting, and painting dressing room area. Lt. Col. Clifton Centre’s rentals remain low but have several regular users. • Aquatic Centre door replacement contract was awarded to Kruse Glass and floor grates work was awarded to JET Construction after 5 local bids were received. Ordered Stenner pump. Filter pump funds reallocated to purchase impellor for main pool. Pressure washed and painted Fairview Pool. • Fertilized entire golf course, verticutting and aerating greens performed, sanded, and stained benches & garbage receptacles. Irrigation sprinkler heads upgraded eliminating need to drag hoses to practice green. • Kinetic Park Stockade flooring removed & most was salvaged. 5 local bids received -Lighting contract awarded to 5 Point Electric and Heating upgrade awarded to Lens Plumbing & Heating. Magnus Newland Arena had 22 yards of sand delivered by Rock Solid Trucking (this is the first of a 3-part sand top up to ensure the grounds are prepared for 2021 events). • May 15th grand opening of the Disc Golf course. Mayor Bridal and Jim Jones took part in a 2-hole 1 vs 1 game and disc golf demos were presented by reps from Disc Golf. 4 - disc golf sets have been purchased and are available to sign out through O’Rudys Creek House for a deposit of $20. • Saskatchewan Parks & Recreation Association Framework for Recreation grant of $2,000 was successful for Welcome to Sport program. Living Sky Development Grant follow up report was submitted for 2020-2021 in amount of $54,750.60 (supported Winter Art Camp, Hockey Hall of Fame simulator, Aquatic Centre first aid training equipment, Safe Places, Disc Golf course, Crokicurl, Nekaneet First Nations, Nordic Ski Club, Long Term Care creative art classes and Southwest Cultural Development group). • Park’s capital equipment tender awarded to Martin Deerline of Calgary as equipment was specialized (Verticut Mower, Rototiller and Blower). Utility Cart request awarded to CMX Motorsport of SC. Pickleball design finalized & Buffalo Park playground RFP awarded to Park N Play from Alberta (awarded before COVID-19 and honored quote they provided at that time).

RECREATION, PARKS & CULTURE – MAY 2021 REPORT 3 Programs/Rentals

• FVW area is being utilized by the SC Lacrosse group ≈3 hr/night (Mon-Thurs). • Aquatic Centre had 8 candidates complete the Bronze Medallion and the Bronze Cross courses. • Art Gallery presented ZOOM art classes for Newcomers. Preparator building custom frames for sale. • Macrame classes continue at the Museum. Presented Lunch n Learn YouTube video Early Ranching History in SW Saskatchewan. Alphabet contest concluded – results being recorded. Newcomers Then and Now exhibit installed with collaboration from Southwest Newcomer Welcome Centre. • Stockcar Racing held Test & Tune on May 4, however postponed May 15 race day. Dustbowl (barrel racing) event held May 28 to 30. 70 camping sites, all outdoor stalls and 29 indoor stalls were rented. Kinetic Park parking lot booked fist drive in event of the year on May 23 for Backstage Dance Co. dance recital. • Welcome to Sport program had 16 children registered each in 6-9 and 10-12 age groups. Nature Play wrapped up its Saturday sessions held for ages 6-11 (activities: Flowers & Showers, Parents Day, Creepy Crawlies, Earth, and Tie Dye). Began free Art with Maria lessons for ages 6-12, had 8 participants. • Saskatchewan Prevention Institute declared Bicycle Safety Week May 16-22. Theme was Ready to Ride. Presented via educational video (https://www.youtube.com/watch?v=sdpciiQmIqQ). Funding was provided by SC Kiwanis Club and prizes sponsored by SC Canadian Tire and Pedal Works.

Program Statistics

FACILITY/PROGRAM ATTENDEES FACILITY/PROGRAM ATTENDEES FACILITY/PROGRAM ATTENDEES Hockey Hall of Fame 75 Aquatic Fitness 342 Swimming Lessons 422 Museum 112 Partnership Free Swim 66 Private Swim Lessons 17 Museum Online Views 366 Pool Club rentals 649 General Swim 1,534

Staffing/Scheduling

• Lifeguard/Instructor III, nine Lifeguard/Instructor I & Cashier/Clerk 1 began employment. • Art Gallery Director, Kim Houghtaling retired, Curatorial & Operations Assistant position became vacant, Heather Benning is acting as Director until July. Seeking volunteers for the West Wing Gallery. • Museum student has moved to Golf Course – permanent staff are filling in at Hockey Hall of Fame twice a week. Summer student hired for museum programs and education. William Shepherd attended virtual conference with the Canadian Association for the Conservation of Cultural Property. • Summer Students began employment on May 3. Have 2 summer program coordinators and 6 students working within parks, airport, and golf course. Parks saw return of 20 students for various parks positions.

User/Rental Group/Community Connections:

• Special Olympics swimming returned to regular practice on May 17. Barracudas still not at full rental. • Art Gallery met with potential children’s art educator to discuss contract for teaching. Received stained glass art donation from Gaylene Turner. • Conversing with Thanks for Farming Tour to bring event to Swift Current in July. Helping to coordinate with local non-profit groups to volunteer for this event to help raise money for local service clubs.

RECREATION, PARKS & CULTURE – MAY 2021 REPORT 4 • Focus Groups meetings via ZOOM for Strategic Planning have been well attended. Initial trends recognized include capitalization of facilities, transportation, and emergence of multicultural diversity. • Parks entered partnership with the Legion and the Last Post Fund to replace wooden crosses in the Veterans section in Mount Pleasant Cemetery. 80 crosses being replaced with granite markers. • Interagency Committee for Children, Youth, and Families changed name to Interagency Committee.

Bet You Didn’t Know:

• That the Museum has a children’s club called: Ranger’s Kids Club. • That Disc Golf was invented in the 1900’s. First game played in Bladworth, Saskatchewan in 1927. • Kinetic Park was a ranch before it was a Park and homestead of the 76 Ranch.

RECREATION, PARKS & CULTURE – MAY 2021 REPORT 5 CORPORATE SERVICES MAY 2021 – MONTHLY CAO REPORT

Capital Projects

• Throughout the month of May, the Information Technology Department continued to work on various capital projects focused on replacement and renewal of infrastructure assets, such as: • Installation of security camera equipment at the Fire Hall and Stockade, • Upgrade of server that houses the meter reading software, • Installation of a point-of-sale system for the Ted Knight Saskatchewan Hockey Hall of Fame, • Deployment of hardware replacements to various locations, which included items such as Wi-Fi switches, backup power systems, computers, monitors, and large format screens.

Other Special Projects

• Working in collaboration with various Divisions, the Purchasing Department assisted with completing the competitive bidding process for many capital projects, including but not limited to: • Active Transportation Project • Creek Bank Rehabilitation • Water Treatment Plant and Service Centre Roof Replacements • Annual Paving and Concrete Program • Stockade Flooring Replacement • With the City well into its busy season in terms of capital and operating activity, the volume of purchase orders, receiving reports, and payments issued to suppliers has increased and the timing of this trend is consistent with historical experience. • In May, Human Resources completed onboarding all students hired by the City for the summer. • To improve efficiencies and enhance our level of customer service, the Corporate Services Division has begun to cross-train employees in other positions. This will allow for critical positions to be back filled during the summer months. • Assessment closed the 2021 Assessment Roll on May 25, 2021 which concluded the legislated 60-day window for assessment appeals to be opened. In total, 9 appeals were received: • 5 residential appeals • 2 multi-family residential appeals • 2 commercial appeals • The bylaws that relate to the 2021 Annual Property Tax Levy were approved by Council on May 31, 2021 and taxes were levied on all properties within the City. • Financial Services completed and released capital and operating budget tools to all Divisions and Departments of the City to begin the process of preparing the 2022 Municipal Budget.

CORPORATE SERVICES – MAY 2021 REPORT 6 Customer Service and Community Connections

• Safe Places continued to develop youth programming opportunities through the creation of a community consultation and engagement tool to ensure there are no gaps in the program and it will serve the needs of the community once launched in the future. • In May, an internal Social Media Committee was formed to better streamline the City’s efforts on many social media platforms to ensure information is shared with the community who rely on these platforms to remain informed. • During the month of May, visits to the City’s website averaged 353 users per day. These users were most focused on finding information found on the following webpages: • Chinook Golf Course • SwiftConnect • Aquatic Centre • Yard Waste Collection • Street Sweeping

Bet You Didn’t Know

• Outside of Canada, our most common website visitors in May were from: • United States • China • India • United Kingdom • Philippines • In terms of social media engagement, our top two social media posts in May were for the Grand Opening of Riverdene Garden Centre and the Disc Golf Course.

Go paperless to access and pay your City bills with convenience... Simple: Convert to paperless in a few clicks. Access your utilities and property taxes online. Fast: Don’t wait for your monthly statement. Get up-to-date information when you want it. Secure: Keep your personal information safe. View bills and make payments in a secure space. Clean: Green: Better access than mailed bills. Reduced environmental footprint.

CORPORATE SERVICES – MAY 2021 REPORT 7 INFRASTRUCTURE & OPERATIONS MAY 2021 – MONTHLY CAO REPORT

Service Centre:

• Rain event May 22nd caused leaking in various offices and rooms at the Service Centre. Service Master called in for restoration May 22nd, 25th and 26th. • Plato Roofing performed temporary repair on May 26th – will return in September to fully repair the roof section.

Streets and Roadways:

• Graded Battleford Tr. May 5th, 17th & 27th. • Graded lanes and gravel roads week of May 10th. • Contractor spread gravel in some lanes in the Northeast area. • Residential sweeping program finished May 14th. Touch ups continue. • Swept City Hall parking lot May 28th. • Catch Basins replaced in Golden Place. Other catch basin replacements are ongoing, into June. • Setup detour for 1st Ave. N.W. and Chaplin St. W. construction zone. • Sign truck and pothole patch truck for most of the month when manpower available. • Awarded Street Marking RFP to LK Holdings Kelly Neufeld. He has started to do the school zones and some curb marking. • Spread millings in Fireman training grounds. • Jetting Sanitary sewer lines. • Topshot rehabbing storm manholes. • Potholes filled by Sask. Asphalt. • Crack sealing by Southwest Paving. • Safety Meetings May 12 & 26.

Fleet Services:

• Outfitting T-160 (old T-153) for Asset Management to use for camera. • Spring Maintenance on flex wing mowers for Parks and Streets • T155 Annual Safety Inspection of bus, passed. • R14 new sweeper had 50 Hr maintenance/service.

Oil Change Services • Light Trucks – 14 • Heavy trucks – 0 • Equipment – 5 General repairs • Light Trucks – 10 • Heavy Trucks – 9 • Equipment – 34

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 8 • Safety Meetings May 13 and 27.

Transit:

• Saskabilities news story with Swift Current Online re: new buses and improved accessibility. May 28th.

Water and Wastewater Staffing:

• Mark Koch started in the temporary operator position at the WTP May 25th

Safety: • Austin Schaitel completed all introductory safety training.

Training: • Duane Robson achieved Class 4 Water Treatment certification at the May 7th Sask OCB board meeting. • Bryan Cobb achieved Class 3 Water Distribution certification at the May 7th Sask OCB board meeting. • WTP Staff completed a refresher of WHMIS 2015. • Tim Cox passed Wastewater Treatment 4 & Wastewater Collection 3 exams, awaiting certification.

Water Treatment Plant:

• Residuals: • Completed geotechnical investigation for CP Rail crossing. • Preparing the RWPS (residual water pumping station) tender documents. • Completed review of downstream impact study for discharge to the lagoons with Tim Cox and MPE Engineering.

• Operations: • Completed full services on ultraviolet (UV) reactors 2 & 3 (10,000 hr service) • Removed overhead arches at truck fill station, this makes room for taller trucks that did not fit. • Working on 2022 operating budget. • Low lift pump # 3 Variable Frequency Drive (VFD) upgrade completed under budget.

• Sampling: • 2nd Quarter Trihalomethanes (THMs) & Haloacetic Acids (HAAs) were submitted. THMs were reported at 97.7 & 97.4 µg/L. HAAs were reported at 61, 59, 67, & 66 µg/L. (within acceptable range) • Microcystin toxin test was submitted for the month of May < 0.2 µg/l (within acceptable range) • All Bacterial samples were negative for the month of May.

• Total Water pumped to distribution for May 256,090 m3 (avg for May)

Wastewater Treatment Plant:

Operations: • Return Activated Sludge (RAS) discharge line fitted with new HDPE fitting to even out flow to each bioreactor. Inconsistent flow direction causing slight overloading of bio 1 vs bio 2.

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 9 • Reduce plant influent to 3000 m3/d (approximately half-flow) to increase irrigation water available in lagoon.

Irrigated Leased Land: • Installed repaired motor for East Pivot with help from Light & Power picker truck. • Had two breaks on north pivot supply line, repaired first waiting on parts for second.

Sampling: • E-coli results from May 5th @ 31 orgs/mL. • 4-sample average at 101 orgs/mL • E-coli results from May 12th @ <10 orgs/mL. • 4-sample average at 98 orgs/mL • E-coli results from May 19th @ <10 orgs/mL. • 4-sample average at 28.5 orgs/mL • All Sampling within limits.

Treated Totals: • Treated effluent to SC Creek: 104,332 m3 • Treated effluent to Lagoon Cell A: 0 m3 • Wasted Sludge to Lagoon Cell A: 1,276 m3

Water Distribution & Wastewater Collection:

Water Distribution: • New Services • Completed 6” live tap for the Great Canadian Oil Change commercial service. • The first 6” live tap orf the city, this process will be used on sensitive areas such as the zone which supplies the hospital. This eliminates the requirement for a precautionary drinking water order. • Replaced box and rods: • 1 • Locates • 195 locates performed. • Service leaks repaired. • 230 Gladstone W. • Meters • 67 meter appointments • Hydrants • Starting on hydrant painting, delivered 12 hydrants for sandblasting and paint. Received 12 completed. • Found leaking hydrant lead on Chinook PP supply line, hydrant lead isolated waiting for ground to dry to repair. • Water breaks • 11th Ave NE & North Hill Dr - 11 residences affected, 8 hours resulting in 3-day advisory. • Rural Sampling (RWP) • 2nd Quarter Trihalomethanes (THMs) & Haloacetic Acids (HAAs) were submitted. THMs were reported at 81.6 & 101 µg/L (limit is <100 on a 4-quarter average). HAAs were reported at 68 & 90 µg/L (limit is

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 10 <80 on a 4-quarter average). • All Bacterial samples for the month of May came back negative. • Wastewater Collection • Repaired blocked sanitary line at 668 2nd NE. • Jetted main blockages: • 5th NW & Rutherford • 7 SE & Gladstone • 100 blk 4th NE • Walsh Trail (due to contractor) • Increased number of main blockages than average can be attributed to an increased grease build up along with more sanitary wipes being used. • Cleared/snaked 2 sewer services. • Camera’d 3 sewer services.

Other: • Started on yearly SPARC maintenance contract. • Started on yearly Chinook PP supply line maintenance contract. • Camera storm leads for streets.

Engineering:

Projects: 1. Friesen Street Storm (MEEP funded project) – a. Construction began May 25th completion targeted for August.

2. NW Ditching – a. Request for Quotes advertised June 3rd to June 18th. b. Targeted construction September after harvest

3. 1st Ave NW & Chaplin Intersection – a. Deep underground work continuing. Water installation will be completed by June 5th, sanitary to follow. To date the schedule is still on track to be completed by July 9th. • Boil water will be in effect until June 4th. • Target completion of deep undergrounds is June 18th. • Target completion of surface work and traffic signals is July 9th.

4. Annual Paving and Concrete Program – tentative completion of program: June 14th. a. 6th Ave NW – complete b. 2nd Ave NW – complete c. Golden Place – catch basin renewal and concrete patching complete, asphalt mill & fill to be completed first week of June. d. Jubilee Dr - catch basin renewal and concrete patching complete, asphalt mill & fill to be completed first week of June. e. 9th Ave NE – milling complete, asphalt overlay to be completed first week of June. f. Downtown Alley – date to be determined.

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 11 5. Creek Bank Stabilization Projects a. Council Report and Contract to be presented on June 14th. b. Planned construction of these areas is July 21st to August 21st.

6. Lift Station #7 Force main to accommodate additional flows from WTP Residuals. a. Tender to be advertised June 14th to June 28th. b. Construction targeted for August.

7. Active Transportation Grant –The funding requires the project to be completed by end of 2021. a. Asphalt and Concrete – in progress, two sites have been completed. b. Landscaping – to begin June 7th. c. Electrical (pathway lighting) – Request for Proposal will go out June 9th. d. Honda Boardwalk tentative tender period is early July, construction schedule is targeted for September and October. e. Notes: i. Discussion with Swift Current Mall to register an easement in order to install path adjacent to tree row, if unsuccessful the pathway will need to be shifted to the North. ii. Geotechnical investigation required by Highways for pathway on 11th Ave NW, scheduled for late June. iii. Communications with Wheatland Mall regarding realigning the North access in conjunction with the pathway work. iv. Communications/Coordinating of work with business owners along Battleford Trail.

8. Herbert Street Storm Main Twinning a. Draft design completed internally. b. Next Steps: i. Streets & Transportation Dept to daylight the library service location and water crossing at 4th NW. ii. Streets & Transportation Dept. to camera existing 900mm line in parking lot iii. AECOM to verify the benefits of the twinning design using their storm modelling software. Objective is to determine that during a 1:25 rain event ponding will be eliminated or will be contained within the street and not impact homes. iv. Complete budget estimate

9. Chaplin Street Bridge – paving was completed, and a deficiency of the bridge expansion joint was identified. PCL will be rectifying the deficiency through the warranty clause in the contract. PCL is in discussion with supplier to identify whether the source of failure is the epoxy or size of the seal. Date to rectify will be determined once a construction plan is determined.

10. Annual Road Condition Assessment – planned to begin June 6. The five-year plan may need to be revised slightly based on the findings of the assessment. Target completion of the collector and arterial roadways is the end of July to adjust the Capital Budget accordingly.

11. CPR Storm Line 6th Avenue NE to 10th Avenue NE – Status to date since Council approval early May, contract awarded to Insituform Technologies for $199,494 (PST and GST excluded). The project is to reline an existing 48 inch corrugated steel pipe, with a cured in place liner and extend the life of the line by approx.. 50 years. The original install date was targeted as late May early June. Since then Insituform has also obtained work in another community south of Swift Current and intend to co-ordinate the work

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 12 to minimize the mobilization costs and time for travel from . Their new targeted installation date is in July.

Administration: 1. Operating Budget – in progress, draft due June 25

Light & Power:

Tenancy Changes: • Connects – 149 • Disconnects – 150 • Transfers – 44

Meter Changes: • Electrical – 13 Commercial, 1 Residential • Water - 10 Residential, 20 summer water meters installed

Line Locates: • Urban – 254 • Rural - 19

Meter Reading: Monthly billing cycles 1, 2, 3, 4 & City meters as well as various Saskenergy meters and Chinook Power Station.

Projects: • Directional bore in temporary service to new Co-op Fuel Station. • Reset damaged streetlight poles on TC-Highway. • Removed traffic lights for downtown intersection project. • Set streetlight poles on 2nd Ave NW in conjunction with paving project. • Residential overhead to underground conversion. • Downtown underground conversion project continued. • Planned outage for repairs May 12th Southside near S. Railway St. E. to 6th SE, approx. one hour.

Solid Waste & Diversion:

Solid Waste: • East Landfill • Landfilled – 1,756 tonnes (this number excludes overc dirt and diversion materials - wood, yard waste, concrete, asphalt) • Diversion materials – 4,383 tonnes • West industrial landfill – 5,840 tonnes • Regional landfill strategy presentation to the SW Municipal Committee on May 27th • Household Hazardous Waste stewardship program agreement finalization and event planning, set date June 8th. • Concrete and asphalt crushing program in progress. • Construction of approximately 1,200 feet of compost rows. • Arrival of 500 replacement waste collection carts.

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 13 Yard Waste & Compost: • Iplex yard waste site – 674 visits • South side yard waste site – 586 visits • 47.8 tonnes of compost sold. • 11.5 tonnes of wood mulch sold.

Recycle Deopt: • May 1st through 31st accommodated 2,216 visits • 13 loads of cardboard, 4 loads of paper, and 1 load of plastic hauled (30 cubic yard bins) • 3 loads of tin (6 cubic yard bins)

Regulatory: • Focus Group Meeting with Ministry officials for the development and review of Transfer Station regulations • Annual Green House Gas report finalization and submission

INFRASTRUCTURE & OPERATIONS – MAY 2021 REPORT 14 PLANNING & GROWTH DEVELOPMENT MAY 2021 – MONTHLY CAO REPORT

BUILDING, PLANNING & ECONOMIC DEVELOPMENT

1. A total of $3,940,000 in building permits were issued in May, consisting of (1) new commercial project, (4) small residential projects, (1) small industrial project and (2) small commercial projects.

• Total overall Building Permit values in 2021 to the end of May =$9,571,625.00

Last year, numbers for May, 2020 consisted of (1) new industrial project and (1) small commercial project and (16) small residential permits issued totalling 18 permits with a total value of $3,157,193.00.

• Total overall Building Permit values in 2020 to the end of May = $5,855,861.00

Development Permits for May included:

• DP’s received/reviewing: quick service restaurant, sales/storage of building materials; no DP’s approved in May. • The Development Appeals Board met on May 26th to hear the appeal of the refusal to issue a Development Permit for a proposed building addition in a heavy industrial zoning district. The Development Officer appeared on behalf of the City. The Board rejected the Appellant’s request to relax the front yard setback to accommodate the addition. If the developer chooses, the Board’s decision may be further appealed to the Planning Appeals Committee of the Saskatchewan Municipal Board within 30 days of receiving the decision. • The application for the proposed consolidation of 28 – 5th Avenue NE has completed the review process and will be forwarded to Council for approval. This will accommodate future development of the CMHA Clubhouse for daytime programming and support. • Inquiries about potential developments include used heavy vehicles sales, deck/patio addition for existing restaurant, café/restaurant alteration for existing motel, subdivision of land in flood hazard area, and various change-of-use or minor variance questions in residential and commercial/industrial areas.

2. (23) new business licenses were issued in May.

3. (3) existing business licenses were renewed in May.

4. (477) Dog Licenses and (115) Cat Licenses were sold in May

• The Planning Division continues working with the developer of the former St. Joe’s school site to develop a housing project on it. He is very excited to be working in Swift Current and plans to host an open house on the school site in early to mid July.

• The Planning and Development team continues to field calls and provide assistance on many items.

PLANNING & GROWTH DEVELOPMENT – MAY 2021 REPORT 15 • As time permits, staff continue to scan and categorize historic building permits in electronic versions so they are readily available should they be needed in the future. This project will continue for quite some time as there are many building permits from the past decades that need to be scanned and categorized.

• The Ambassadors For Development initiative continues with discussions with a healthcare professional, economic development agencies and former Swift Current business women.

• Mainstreet Swift Current continues to see more interested businesses looking to improve their store fronts and access grants. This program offers grants for façade improvements, signage and maintenance and downtown businesses are encouraged to take advantage of this program.

• The Planning and Development team completed the initial discussion and ideas required for the development of the City’s strategic plan.

• Discussions continue with regards to agriculture value added possible projects. This includes working with the RM of Swift Current.

• The Swift Current Mall is actively seeking new businesses to fill the mall. They are interested in talking to any local entrepreneurs as they may be able to provide incentives to assist in the start up.

• Royal Helium is very pleased with the results of their drilling in the Climax region. They have plans to drill more target wells in the near future.

BYLAW

To the end of May, the following bylaw files have been opened upon receipt of complaints for the following:

• 37 Animal Control Complaints (running at large, barking, etc.) • 4 Business Complaints (businesses advertising/operating without a business license) • 14 Commercial Property Complaints • 16 General Complaints ( garbage, trees, etc.) • 20 Property Complaints (unsightly, untidy, etc.) • 53 Traffic Complaints (unlicensed vehicles, unlawfully parked, etc.)

• Regular patrols of downtown and the malls for parking enforcement and other bylaw enforcement such as neighbor disputes, parking longer than 48 hours without moving etc continues to be carried out by our Bylaw Enforcement Officer.

• Our typical routes continuing to be patrolled and enforced as always. (Downtown, Service Roads, Malls, Highschool)

• Starting to begin to focus some proactive patrols on properties, now that the weather is good and grass and weeds are growing.

• Started dealing with a few trailers, but mostly for now just ones that are unlicensed. Lots of campers and boat trailers beginning to be stored on the streets.

PLANNING & GROWTH DEVELOPMENT – MAY 2021 REPORT 16 • Continuing with business license renewals.

• We’ve finished implementing the “No Heavy Truck Parking” across from Automotive Unlimited, as well as yellow curbs at the intersections. Our hope is that this will be a permanent solution to visibility issues at these intersections. This area is still being monitored and enforced for unlicensed vehicles and vehicles parked over 48 hours.

• We are in the process of implementing a “No Idling between 10pm and 7am” zone on 6th Ave NE, between Tim Hortons and the Skyview Motel/Widus Motel. This should hopefully be more of an education and compliance area, rather than enforcement, and reduce the number of noise complaints the RCMP receive from the motel due to semis idling at night and motel customers being woken up.

• Both bylaw staff have recertified in Verbal Judo.

• There has been contact with Animal Protection Services multiple times this month due to properties both agencies have files on.

Due to all the road construction downtown and lanes closed where employees can’t get to their private parking stalls, we have pulled back on the enforcement of the downtown area.

We still show a little bit of a presence and issue tickets for yellow curbs, loading zones, etc. but currently are not downtown as much as we usually would be.

PLANNING & GROWTH DEVELOPMENT – MAY 2021 REPORT 17 SWIFT CURRENT FIRE DEPARTMENT MAY 2021 – MONTHLY CAO REPORT

Report from April 24 – May 26

Year to date emergency calls:

Type of call: April Year-to-date Fire 3 27 Medical 33 144 MVC 2 20 Rescue 0 2 Hazardous condition 1 11 Other 8 44 Total 47 248

Fire calls have been composed of dumpster fires, cooking fires, vehicle fires, power line down fire, electrical equipment arcing fire, grass fire, building fire, mutual aid fire request, and a railcar fire in our railyard.

Inspections: May 2021: 95 Year-to-date: 353

Career Development Courses:

ICS 300 Disaster Recovery EOC Essentials Total # people 1 1 1 Cost per $390 $435 $435 $1,260

Repairs: Pump testing and service on 2 units $2,253

Career Training:

Practical: - Rural water supply, UTV operation, Wildland fires & propane prop training - Driver / Pump operator training for summer certification - Aqua Eye (Underwater locating device) received and training ongoing Mutual: - N/A Medical: - Full drug review - Acetylsalicylic Acid & Activated Charcoal - ITLS & mechanical airways - Renewal Online: - Operations - water supply

SWIFT CURRENT FIRE DEPARTMENT – MAY 2021 REPORT 18 Auxiliary Training:

- SCBA Training - Search & Rescue Drills - Fireground Survival review and practice - Pump and Ladder practice - NFPA 1001 - training for certification when complete

Bill-Outs:

- SGI: At Fault Dependant - Bottle Fill: $500 - Total: $500

No fatalities, no injuries, when its not your time…. It’s not your time. This incident was from 2019 and happened at the intersection of highway #4 and Memorial drive. It involved this truck along with a semi hauling a large track hoe. A small vehicle decided to stop at the in- tersection and perform a u-turn in the middle of the highway with this truck directly behind him and a semi hauling a large track hoe driving in the opposite direction. The grain truck changed lanes to avoid the small car and went head on into the semi travelling the other direction. Absolutely amazing that everyone walked away.

SWIFT CURRENT FIRE DEPARTMENT – MAY 2021 REPORT 19 20 21 22