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200/20 Radcliffe-On-Trent Parish Council Minutes of The

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200/20 Radcliffe-On-Trent Parish Council Minutes of The 200/20 Radcliffe-on-Trent Parish Council Minutes of the Extraordinary Full Council Committee Meeting held by remote zoom video conference on Monday 14 December 2020 at 7.00pm Cllr Maggie Clamp (A) Cllr Gillian Dunn Cllr Alice Tomlinson Cllr Matthew Douglas Cllr Diane Farthing Cllr Sonal Modhvadia (A) Cllr Lorraine Foster Cllr David Graham Cllr Phil Thomas Cllr Tracy James Cllr Harry Curtis Cllr Anne Mcleod Cllr Barbara Deavin Cllr Josephine Spencer (PC Chairman), Cllr Sue Clegg (PC Vice Chairman) Also present Jacki Grice (Parish Clerk), Lisa Simpson (Grange Hall Manager), Sally Horn (Accounts Clerk), RBC Cllr’s Neil Clarke, Abby Brennan, Roger Upton and NCC Kay Cutts (from 8pm). Plus one member of the public. 1. Apologies Cllr’s Clamp and Modhvadia - Approved 2. Declarations of Interest None received. 3. Minutes of the Full Council Extraordinary Remote Meeting held on 30th November 2020 for Approval It was Resolved: “That the minutes were approved as an accurate record and will be signed by the Chairman at the next available meeting” 4. Chairman’s Announcements • Congratulations to SNA Art Department who have been shortlisted for the artwork at Radcliffe on Trent Railway Station. • The Chairman confirmed that Platform 29, who help run Radcooks are providing meals for vulnerable people in Radcliffe on Trent on Christmas Day for 100 people. The Chairman will be providing the turkeys via the Chairman’s Fund. 5. Clerk’s Report on Previous Minutes M.5 Skatepark Lighting: The lighting engineer still needs to adjust the light settings. Currently the lights go off at 8pm. M.10 Two letters have been sent to the Planning Inspectorate regarding the Planning Appeal for the Johns Road application. M.17 & 18 Grange Grounds Enhancements: The work will commence in January on crowning and lifting the trees and the planting of the whips. 6. Open Session for members of the public to raise relevant matters, limited to 15 minutes One member of the public attended; no matters were raised. 7. To Approve Amendments to Standing Orders to Accommodate 2021 Meeting Format It was Resolved: to approve the amendments. 8. Growth Board Meeting with RBC Officers: Update Noted: It was noted that Cllrs Clegg, Graham and Spencer along with the Clerk met with officers at RBC for the Growth Board Sub - Meeting. It proved a positive meeting, and the RBC Officers are happy to submit proposals for the majority of ideas for the Grange Grounds to the Strategic Board in the New Year with a view to obtaining match funding. Full Council Minutes 14.12.2020 Remote final 14 December 2020 201/20 9. Planning & Environment Applications to Consider (Resolved) 19/01353/OUT – Samworth Farms Ltd, Land North of Grantham Road Single storey side extension Residential development of up to 280 dwellings, including remodelled junction to the A52 (Outline application with all matters reserved except for access) Dec Vote Comments DNO 12 FOR No comments 1 AG ------------------------------------------------------------------------------------------------------------------------------------------ 20/03022/FUL – 6 Hammersmith Close, Upper Saxondale, NG12 2NQ Single storey side extension Dec Vote Comments DNO UNAN No comments ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 10. Planning Decisions: (Noted) Rushcliffe Borough / County Council Decisions Ref Applicant Location 20/02319/FUL – Mr and Mrs A Standeven, Hazelcroft, 111 Shelford Road, NG12 1AU Replacement and enlargement of existing single storey garage carport extension to create annexe. Alterations to dwelling and erection of detached garage RBC Grant Permission P.C DNO ------------------------------------------------------------------------------------------------------------------------------------------ 20/02548/FUL – Rob Carter, 73 Whitworth Drive, NG12 2ER Erection of single storey rear extension RBC Grant Permission P.C - DNO ------------------------------------------------------------------------------------------------------------------------------------------ 20/02305/FUL – Phil Ruff, 86 Shelford Road, NG12 1AW Erection of new wall to front highway facing boundary RBC Grant Permission P.C - DNO ------------------------------------------------------------------------------------------------------------------------------------------ 20/02483/TPO – Dr Jaswant Bilkhu, 12 Yew Tree Close, NG12 2AZ Trees: T1 (Yew) Fell RBC Grant Consent P.C - DNO ------------------------------------------------------------------------------------------------------------------------------------------ 20/02416/FUL – Mr and Mrs Peter Tuohy, 11 Orford Avenue, NG12 2DD Construction of single storey rear extension and garage conversion RBC Grant Permission P.C - DNO ------------------------------------------------------------------------------------------------------------------------------------------ 20/02430/TPO – Mrs Kate O’Callaghan, 11 Hammersmith Close, Upper Saxondale, NG12 2NQ Trees: T1 (Lime) Fell, T2 (Chestnut) Fell RBC Grant Consent P.C – DNO ------------------------------------------------------------------------------------------------------------------------------------------ 20/02452/FUL – Mr Cameron McHugh, 48 Bailey Lane, NG12 2DA Single and two storey rear extension with additional windows, external timber cladding and new canopy porch (retrospective) RBC Grant Permission P.C. DNO ------------------------------------------------------------------------------------------------------------------------------------------ 11. To Consider a Carbon Neutral Policy and Statement: It was resolved: To set up a Working Group to discuss ways in which to help make Radcliffe on Trent Parish Council carbon neutral. RBC Cllr Abby Brennan offered to do a presentation in line with RBC policies. Cllr Phil Thomas will lead with this project. Full Council Minutes 14.12.2020 Remote final 14 December 2020 202/20 12. Roadworks Bulletins Noted: temporary roadworks at Harlequin Close from Monday 14th – 17th December. For maintenance and iron works resetting. 13. Amenities Hall Managers Report • Nothing to report 14. Grange and Hall Pricing Review: It Was Resolved: To keep the prices discounted for the whole of January. There will be a Personnel meeting on 4th January to assess the Hall opening and staff requirements and to discuss the groups that can come back legally under the appropriate tiers. 15. Grange Grounds Improvements Working Group Discussions: Items to put forward as proposals to the Growth Board for match funding (Working Group to confirm specifications for final recommendations. i. Gazebo/shelter with electric hook up, concrete floor, wheelchair access and planters around the edge (replacing the three-tier planter). It was Resolved: agreed in principle to install a gazebo after sourcing costings. ii. The removal of the triple notice boards in the corner of the grounds (nearest the roundabout) and be re-placed to a different location e.g. on the toilet block wall or Walkers Yard. It was Resolved: to take the triple notice boards down and replace them in a different location. iii. Addition of picnic tables and seating within The Grange grounds: It was Resolved: to go ahead with the addition of more seating and picnic tables. iv. Removal of boundary wall from the toilets to the corner and levelling the grounds: It was Resolved; to keep all of the wall and enhance the already existing front pedestrian gates access. To also level and landscape the area nearest the corner wall and gates. Items that cannot be put forward to the Growth Board for match funding – Working Group to confirm specifications for final recommendations. v. To excavate land behind the Trent Room, put in a retaining wall, enhance the room with patio doors and create a small patio area – to seek prices for the proposed works. A plan of the grounds and enhancements specifications to be presented to the Growth Board in the new year for consideration. 16. Finance and General Purposes a) Income and Expenditure Figures and Payments November 2020 Noted and accepted. b) Rolling Budget No.2 November 2020/21 It was noted – thanks go to the Clerk and the Accounts Clerk for their prudent action in reducing expenditure and utilising the funds gained from RBC and NCC during the Covid-19 crisis. c) Budget, Precept and Designated Reserves 2021/22: First Draft Cllr Dunn, Chair of Finance and General Purposes presented the draft budget for consideration. It has been a difficult process due to the uncertainty of current times. The key recommendations included: • A balanced net budget of £316,998 resulting in a 2.67% / £2.50 precept increase (Band D) Full Council Minutes 14.12.2020 Remote final 14 December 2020 203/20 Positive outturn forecast 20/21 - Create or increase designated reserves for Public Realm, Bungalow Maintenance, and Skatepark future redevelopment, Play Areas, Leisure and Cemetery. The balance of funds to be held in free reserves and potentially used for contingency as the income budget is subject to the effects of the Governments Covid restrictions and the 2021/22 budget has no contingency allocation. The Budget working group will meet again on 4th January to further review after Christmas and bring final recommendations to the 11th January meeting. It was Resolved –To approve (in principle) the draft 2021/22 budget, precept and allocated reserves presented subject to formal approval on 11 January 2021 with final recommendations. 17. Correspondence None to date.
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