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Invitation to Tender Appendix 2 – Alpine Shire Council Additional Indigo Shire Council and Alpine Shire Council Invitation to Tender Provision of Swimming Pools Management Services Appendix 2 – Alpine Shire Council Additional Information 1 | Page 1. ABOUT ALPINE SHIRE COUNCIL Location: 320km from Melbourne Region: North East Victoria Area: 4,787 km2 Population: 12,730 Census Data April 2018 Alpine Shire is located in Victoria’s North East about 300 km North East of Melbourne. Alpine Shire is bounded by Indigo Shire in the north, Towong Shire and East Gippsland Shire in the east, Wellington Shire in the south and Rural City of Wangaratta in the west. Alpine Shire is predominantly rural, with significant areas of national park, and snowfields at Dinner Plain and Mount Buffalo. The Shire includes the townships of Bright, Mount Beauty and Myrtleford, the smaller townships of Dederang, Harrietville, Porepunkah, Tawonga, Tawonga South and Wandiligong, and the ski villages of Bogong and Dinner Plain. The Shire surrounds the two major ski resorts of Falls Creek and Mount Hotham. Rural land is used largely for agriculture, particularly dairy farming and fruit and nut growing, with some beef farming, forestry and viticulture. Hydroelectricity and tourism are important industries. The Shire encompasses a total land area of about 4,800 square kilometres. 2 | Page 2. ALPINE SHIRE SWIMMING POOLS Alpine Shire Council has two outdoor pool facilities located in Myrtleford and Mount Beauty, two river pools located in Bright and Porepunkah and 1 indoor pool/fitness centre located in Bright. The Alpine Shire 2018/19 outdoor pool season ran from 1pm, Saturday 10 November 2018 to 7pm, Sunday April 7, 2019. Low season was from 10 November to 16 December and 28 January to 7 April 2019. High season was from 17 December to 27 January. The Bright and Porepunkah River Pools are supervised by Lifeguards over the summer holiday period, Bright was supervised from 1pm – 6pm December 21 2108 to January 27 2019. Porepunkah River Pool was supervised 1pm – 6pm on weekends from December 21 2018 to January 26 2019. The Bright Sports Centre is open year round. Pool opening hours are 7am – 1pm and 4pm – 8pm M-F and 9am -12pm Sat The Mount Beauty complex has a 33m pool, an intermediate pool, toddlers pool, a small splash park and multisport stadium. The stadium is used year round by a variety of users including schools, Indoor soccer and basketball however is excluded from this tender for management services. The Myrtleford complex has a 25m pool, and intermediate pool and wading pool. The Bright Sports Centre has a 17m indoor pool, spin room, weights/cardio rooms, group exercise room and 3 squash courts. The centre is available for use by members, casual users and groups. The centre provides after hour access for members. Both outdoor pools have a mixture of morning lap swimmers, swimming clubs, recreational swimmers and school swimming programs. Bright sports centre offers both membership and casual visitations, runs and extensive Learn to Swim program (year round) and limited school swimming programs. The river pools are somewhat unique with Bright offering a diving board and slide. Bright experiences particularly heavy use with numbers of people under supervision over summer average close to 100 at any time. As our community ages there is an increasing demand for recreational opportunities that are low impact, swimming being one of the most popular especially in summer when it is too hot to walk through parks and gardens or on walking trails. Kiosks are located at Myrtleford and Mount Beauty pools sites that sell a limited range drinks, ice- creams and confectionary as well as some small swimming accessories such as goggles and floaties. There is currently no hot food served at these kiosks. 3 | Page 3. SWIMMING POOL ATTENDANCE The table below provides a summary of attendances for operation of Alpine Shire swimming pools for the 2017/18 season, with comparisons to previous seasons. Mount Beauty Pool was opened 5 weeks late in the 2018/19 season due to delays in completion of pool capital works. Attendance for this season are lower as a result of this. 45,000 40,000 35,000 30,000 Myrtleford 25,000 Mount Beauty 20,000 BSC Annual 15,000 TOTAL 10,000 5,000 0 2015/16 2016/17 2017/18 2018/19 POOL 2015/16 2016/17 2017/18 2018/19 Myrtleford 8,169 8,836 9,319 11060 Mount Beauty 12,332 13,338 14,067 8617* BSC Annual 21,896 17,492 15,113 9156** TOTAL 42,397 39,666 38,499 28,833 *Mt Beauty Pool opened 5 weeks late (Dec 16) due to delays in completion of works **BSC visitation data is up to end of March 2019 4 | Page 4. OUTDOOR POOLS FEES AND CHARGES 2019/20 Item 2018/19 draft budget Adult daily $5.00 $5.00 Child/concession daily $2.50 $2.50 Supervising parent $4.00 $4.00 Family season - early bird $85.00 $89.00 Adult season $75.00 $77.00 Child/concession season $40.00 $41.00 Adult 10 visit pass $44.00 $45.00 Child/concession 10 visit pass $22.50 $22.50 Community stadium hire/hour (Mt $26.00 $26.00 Beauty only Aqua fit/concession $7.20 $7.50 Aqua fit/adult $10.30 $10.50 Arthritis group $3.00 $3.00 Lane hire/hour $28.50 $29.00 Learn to swim/lesson $16.50 $17.00 Learn to swim (private lesson) $52.50 $54.00 Pool hire with lifeguard/hour $100.00 $100.00 Pool hire no lifeguard/hour $65.00 $67.00 Additional Lifeguard/LTS instructor (per $36.00 $36.00 hour) Seniors Hour $3.00 $3.00 5. OUTDOOR POOLS BOOKINGS Group Bookings Group bookings are an important part of our community’s use of the pool. The 2017/18 bookings of Mount Beauty and Myrtleford pools included: 76 Swim Club bookings 27 Vic Swim bookings 8 Swimming Carnivals and Pennants 91 Gentle exercise group classes 122 School bookings by 9 schools 10 other – triathlon, elite squad, blue light Swimming Club Use of Pools. Two swimming clubs use the outdoor pools, one at Myrtleford and one at Mount Beauty. Usually two to three lanes are used per booking. They swim two to three days per week across the whole season. The clubs are not charged for lane use but individual pool users pay admission or use season passes. 5 | Page Carnivals Bookings for Carnivals are made through our booking forms. These usually require full use of the pool and charges are based upon the hourly pool hire rate. Where additional lifeguards are required the event holder will be charged according to our fee schedule. Group Exercise Two regular group exercise formats are held two to three days per week at Mount Beauty Pool. Participants are charged entry to the pool or use season passes. VIC SWIM VIC Swim run programs at both outdoor pools during the January school holiday period. Other Bookings A number of other training groups book the pools, particularly during the summer holiday period. These are usually triathlon or elite training groups. Use of the pool is based upon lane/pool hire charges and usually occur outside of public swimming times. School Bookings: Total for 18/19 = 133 Total for 17/18 = 122 School bookings are an integral part of our Pool’s community. Schools across the shire utilise our Aquatics facilities to run school carnivals, learn to swim programs, practice for representative carnivals outside the shire, as well as for completing courses such as the Bronze Medallion. The process for School group bookings is that they must fill out the booking form and send into Council along with a copy of their public liability insurance. Lane/pool hire is charged to the schools with additional costs for extra lifeguards or LTS instructors provided by Council. In some cases, Council provides LTS instructors for schools and in some cases the schools provide their own. Individual entry fees do not apply to school bookings. Schools are invoiced at the end of each term for their use of the pools. 6. RIVER POOLS Council provides lifeguards for supervision of two river pools during the summer school holiday period. Bright River Pool is usually supervised daily (excluding Xmas Day) for the duration of the summer school holiday period. Lifeguard supervision occurs from 1-6pm daily. Lifeguard numbers vary depending on whether conditions. 3 to 4 lifeguards would be normal. During hotter weather conditions the river pool supervision may be extended to after 6 pm. Porepunkah River Pool is supervised daily from Boxing day through New Years day then on weekends only until the end of the school holidays. Lifeguard supervision occurs from 1pm – 5pm. Usually only one lifeguard is on duty at any time at the Porepunkah River Pool. The river pools are free to enter. 6 | Page The contractor will not be responsible for costs associated with maintenance of river pool. Some lifeguard equipment will be provided by Council at the commencement of a contract after which time the contractor will be responsible for the provision of lifeguard equipment including rescue equipment and other items. 7. OUTDOOR POOL UTILITY COSTS Electricity usage Year Mount Beauty Myrtleford Total 2017/18 46045 kwh 20704 kwh 66,749 kwh 2018/19* 36730 kwh (est) 24986 kwh (est) 61,716 kwh(est) *2018/19 has used Nov-Feb actual elec use as estimate for Feb-May Electricity costs Year Mount Beauty Myrtleford Total 2017/18 $8,148 $3,363 $11,511 2018/19* $10,152 (est) $6,700 (est) $16,852 (est) *2018/19 has used Nov-Feb elec use as estimate for Feb-May Water usage (kl) Year Mount Beauty Myrtleford** Total 2017/18* 3637 kl (est) 5631 kl 9,268 kl 2018/19* 3637 kl (est) 3356 kl 6993 kl * Due to metering issues during both seasons a combination of metered volumes has been used to provide estimate of water use.
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