CHAPTER III: UAA

POLICIES AND

PROCEDURES RELATING

TO APPOINTMENT,

REVIEW, PROMOTION,

AND TENURE

Page 1 Page 2 POLICIES AND PROCEDURES RELATING TO APPOINTMENT,

REVIEW, PROMOTION AND TENURE

Approved by Board of Regents, December 15, 1988

The following University of Alaska Anchorage policies and procedures regarding faculty appointment, review, promotion, and tenure are to be used in conjunction with the Regents’ Policies relating to appointment, review, promotion, tenure, and sabbatical leave. If there appears to be a conflict between the policies, the Regents’ Policies will prevail. Unless otherwise explicitly stated, the following assumptions and principles shall guide the application of these UAA policies and procedures.

A. The University of Alaska Anchorage has a policy as long as he/she continues to hold a tripartite responsibility for teaching, faculty appointment unless it is changed by research/creative activity, and service. mutual agreement between the faculty Individual schools and colleges have, as a member and the appropriate dean or director. minimum, a bipartite responsibility, E. Calculating "time in rank" for years of including teaching and service, but may, service of a former community college depending on their mission, assume a faculty member shall be as follows: total tripartite responsibility. Creative activity years in lanes A and B shall count for time in refers to such things as producing original rank as instructor; total years in lane C shall works or performances in art, literature, and count for time in rank as assistant professor; the performing arts. Research refers to the total years in lanes D and E shall count for acquisition of knowledge, information, or time in rank as associate professor. data and the synthesis of that knowledge, F. “Terminal Degree” shall mean degrees at the information, or data into published works. doctoral level in the discipline unless B. It will be the responsibility of each school otherwise specifically noted by the school or and college, in concert with the overall college, and approved by the University-wide mission of the University of Alaska Faculty Evaluation Committee and the Vice Anchorage, to define the proportion of the Chancellor for Academic Affairs. efforts of its individual faculty to be Designation or revision of appropriate expended in teaching, research/creative terminal degrees in related disciplines or activity, and service. appropriate terminal degrees other than at the C. The apportionment of effort under a bipartite doctoral level shall be subject to review and or tripartite workload responsibility shall be approval at the department, school or college, set forth in writing in the job description used and university-wide levels. for the initial hire and in the annual workload Designation of the appropriate terminal description. The job description and the degree(s) (other than the doctorate) for a annual workload description will identify the particular discipline area shall be initiated by areas of activity to be evaluated for the faculty at the departmental level, shall be promotion and tenure. based on national standards, and shall be D. Individual faculty appointed to UAA ON OR approved through a process determined by BEFORE JULY 1, 1987, shall have bipartite the school or college. or tripartite workload responsibilities that A master's degree in the discipline or reflect their historical workloads consistent appropriate field shall be considered the with the position they held before terminal degree for former community restructuring. Individual faculty appointed to college faculty who transferred to the UAA AFTER JULY 1, 1987, shall have their University of Alaska Anchorage under terms bipartite or tripartite workload of Board of Regents' Policy 04.11.01 July 1, responsibilities defined at the time of initial 1987. hire. G. There will be one set of tenure-track ranks. A faculty member will retain his/her bipartite The four academic ranks will be instructor, or tripartite workload responsibility assistant professor, associate professor, and established at the time of hire or under this professor. Page 3 H. Consistent with the policies of the Board of D. Initial appointment to assistant professor. All Regents and University of Alaska non-tenured faculty appointed at the rank of Anchorage, individual schools and colleges assistant professor must be reviewed for shall determine the qualitative criteria for tenure no later than the seventh (7th) initial appointment, reappointment, tenure, consecutive year of service. and promotion to each rank. E. Initial appointment to instructor. Tenure may I. To be tenured, candidates must meet criteria be awarded to faculty holding the rank of for tenure in all areas of faculty responsibility instructor. Time in the rank of instructor specified in the faculty member's workload shall count toward tenure. agreements for the evaluation period since F. Change in bipartite or tripartite workload initial appointment to an academic rank. category prior to tenure. Faculty who desire J. To be promoted, candidates must meet the to change the designated bipartite or tripartite minimum qualifications for the rank being workload category before being awarded considered and must meet the criteria in all tenure are required to meet the criteria for areas of faculty responsibility specified in the initial appointment to the rank in the faculty member's workload agreements for workload category to which they wish to the evaluation period since the prior change. Such faculty, to be eligible for promotion or since initial appointment to an appointment to tenure, shall have three (3) academic rank if there has been no years of service in the workload category promotion. under which the application is made, K. Except as specified elsewhere, faculty may including the two (2) years immediately prior stand for promotion and tenure at any time to the year of consideration. provided they are reviewed for tenure by the G. Change in bipartite or tripartite workload end of their seventh year. If tenure is not responsibility after tenure. Tenure, once awarded by the end of the seventh year, the granted, shall not be affected by a change in faculty member shall be offered a one-year, bipartite or tripartite workload responsibility. terminal appointment. H. Denial of tenure. Faculty who are not L. No person holding any academic rank may be awarded tenure by the end of their mandatory appointed to tenure without faculty review. year of review shall be offered a terminal appointment for one additional year of Appointment to Tenure service. A faculty member may stand for A faculty member may request an evaluation for tenure prior to the mandatory year of review. award of tenure during any year of service. In so doing, the candidate may withdraw at However, a faculty member must be reviewed for any step in the process prior to review by the tenure in accordance with the following: Chancellor. If the decision of the Chancellor is to deny tenure, the faculty member shall be A. Initial appointment to full professor. Faculty offered a terminal appointment. initially appointed to the rank of full professor will be awarded tenure at the time Special provisions applying to the integration of of appointment. former community college faculty: B. Initial appointment to associate professor. Former community college faculty who were Initial appointment to the rank of associate appointed to the University of Alaska professor may be made with or without Anchorage under terms of Board of Regents' tenure. Faculty receiving such appointment Policy 04.11.01 may apply for tenure at the without tenure must be reviewed for tenure rank to which they were appointed on July 1, no later than the fourth (4th) consecutive year 1987. To be eligible for tenure, a faculty of service. Appointments to associate member must present evidence of successful professor may continue beyond the fifth (5th) service in all areas specified in the faculty year only with tenure. member's workload agreements during the C. Promotion to associate professor. Non- years prior to being considered for tenure and tenured faculty undergoing review for the workload agreement in effect during the promotion to associate professor must also be year of review for tenure. reviewed for tenure. Promotion to associate For the purpose of review for tenure and professor cannot be made without prior or promotion, the awarding of a continuing simultaneous award of tenure. appointment shall be deemed evidence of Page 4 "successful" years of service for those years Associate Professor prior to July 1, 1987. Terminal degree in the discipline or In accordance with Board of Regents' Policy appropriate field and five (5) years 04.11.01, and the Regents' Policies relating to successful performance at the rank of appointment, review, promotion, tenure, and assistant professor, including evidence of sabbatical leave approved on September 23, accomplishment in the area of 1988, former community college faculty research/creative activity. must stand for tenure no later than the 1993- Professor 94 academic year. If tenure is not awarded, Initial appointment to the rank of professor is the faculty member shall be offered a an extraordinary event. A professor may be terminal appointment for one additional year appointed based on exemplary academic of service. A faculty member may elect to performance. Terminal degree in the stand for tenure at any time prior to the 1993- discipline or appropriate field and national or 94 academic year. In so doing, the candidate international reputation for excellence within may withdraw at any step in the process prior the discipline or field as demonstrated by to review by the Chancellor. If the decision evidence of outstanding performance in of the Chancellor is to deny tenure, the teaching, service, research/creative activity faculty member shall be offered a terminal or a national or international reputation for appointment. excellence within the discipline or field relevant to the proposed assignment may be Special provision applying to former UAA grounds for such an appointment. faculty: Time in rank of instructor on or after July 1, Initial Appointment: Bipartite Academic 1989, shall count toward tenure. Tenure may The criteria listed below are intended as the be awarded to faculty holding the rank of minimum for determining eligibility for initial instructor. appointment. However, it is specifically recognized that university programs may require Initial Appointment: Tripartite Academic faculty whose education and/or experience may The criteria listed below are intended as the be different from the stated criteria. Exceptions minimum for determining eligibility for initial to the minimum time in rank, or terminal degree, appointment. However, it is specifically or experience qualifications for rank must be fully recognized that university programs may require justified through all review levels. The basis for faculty whose education and/or experience may exception shall be outstanding academic be different from the stated criteria. Exceptions performance and/or outstanding professional to the minimum time in rank, or terminal degree, experience. or experience qualifications for rank must be fully Instructor justified through all review levels. The basis for Competence in the profession or discipline exception shall be outstanding academic and the ability to effectively communicate performance and/or outstanding professional training and subject matter to others. experience. Appointees will hold minimum credentials Instructor appropriate to the discipline, such as Competence in the profession or discipline professional certifications or licensure or and the ability to effectively communicate appropriate academic degrees. training and subject matter to others. Assistant Professor Appointees will hold minimum credentials Master’s degree in the discipline or appropriate to the discipline, such as appropriate field and two (2) years professional certifications or licensure or documented successful teaching and service. appropriate academic degrees. Associate Professor Assistant Professor Master’s degree in the discipline or Terminal degree in the discipline or appropriate field and eight (8) years appropriate field and evidence of a potential successful teaching and service in an for successful teaching, service, and appropriate institution of higher education research/creative activity. and evidence of professional development in the area of teaching or pedagogically related activities or creativity. Up to three (3) years Page 5 of programmatic graduate study beyond the Associate Professor master’s degree in an appropriate discipline Master's degree in the discipline or may be substituted in partial fulfillment of appropriate field and three (3) years the eight (8) years requirement. documented successful teaching or Professor Bachelor's degree plus 30 semester hours of Initial appointment to the rank of professor is systematic study in a closely related an extraordinary event. A professor may be discipline area, at least 15 of which are at the appointed based on exemplary academic graduate level, or an equivalent amount of performance and terminal degree in the professional/technical recurrent training at an discipline or appropriate field and evidence appropriate level and five (5) years of outstanding teaching or teaching related documented professional experience beyond activity as evidenced by recognition by peers the apprentice level in an area directly related outside the institution, such as national or to the faculty appointment. international awards for teaching or Professor innovation in teaching, or the development of Initial appointment to the rank of professor is pedagogical materials adopted for use at an extraordinary event. A professor may be other institutions of higher education or a appointed based on exemplary academic national or international reputation for performance and Master's degree in excellence within the discipline or field vocational education or other appropriate relevant to the proposed assignment may be field and six (6) years outstanding grounds for such an appointment. documented teaching and/or professional experience beyond the apprentice level in an Initial Appointment: Bipartite Vocational area directly related to the faculty Education appointment or a national or international The criteria listed below are intended as the reputation for excellence within the discipline minimum for determining eligibility for initial or field relevant to the proposed assignment appointment. However, it is specifically may be grounds for such an appointment. recognized that university programs may require faculty whose education and/or experience may Promotion: Tripartite Academic be different from the stated criteria. In special The criteria listed below are intended as the cases, 5-year degrees or certified advanced minimum for determining eligibility for professional competency may be substituted for consideration for promotion. However, it is advanced degrees. Exceptions to the minimum specifically recognized that university programs time in rank, or terminal degree, or experience may require faculty whose education and/or qualifications for rank must be fully justified experience may be different from the stated through all review levels. The basis for exception criteria. Exceptions to the minimum time in rank, shall be outstanding academic performance and/or terminal degree, or experience qualifications for outstanding professional experience. rank must be fully justified through all review Instructor levels. The basis for exception shall be Competence in the profession or discipline outstanding academic performance and/or and the ability to effectively communicate outstanding professional experience. training and subject matter to others. Assistant Professor Appointees will hold minimum credentials Meet criteria for initial appointment to appropriate to the discipline, such as assistant professor. professional certifications or licensure or Associate Professor appropriate academic degrees. Meet criteria for initial appointment to Assistant Professor associate professor or terminal degree in the Bachelor’s degree in the discipline or discipline or appropriate field and appropriate field and two (2) years demonstrated evidence of successful college- documented successful teaching and/or level teaching, service, and research/creative related work experience beyond the activity and five (5) years at the rank of apprentice level in an area directly related to assistant professor, of which three (3) must the faculty appointment. be at UAA.

Page 6 Professor to the minimum time in rank, terminal degree, or Terminal degree in the discipline or experience qualifications for rank must be fully appropriate field and evidence of exemplary justified through all review levels. The basis for teaching, service and research/creative exception shall be outstanding academic activity and five (5) years at the rank of performance and/or outstanding professional associate professor, of which three (3) must experience. be at UAA. Assistant Professor Meet criteria for initial appointment to Promotion: Bipartite Academic assistant professor or associate degree and The criteria listed below are intended as the competency-based professional credentials minimum for determining eligibility for signifying recognized authority status in the consideration for promotion. However, it is field and documented evidence of successful specifically recognized that university programs teaching and service and two (2) years at the may require faculty whose education and/or rank of instructor. *** experience may be different from the stated Associate Professor criteria. Exceptions to the minimum time in rank, Meet criteria for initial appointment to terminal degree, or experience qualifications for associate professor or Master's degree or rank must be fully justified through all review bachelor's degree plus 30 semester hours of levels. The basis for exception shall be systematic study, at least 15 of which are at outstanding academic performance and/or the graduate level, or an equivalent amount outstanding professional experience. of professional/technical recurrent training at Assistant Professor an appropriate level and documented Meet criteria for initial appointment to evidence of successful teaching and service assistant professor. *** and five (5) years at the rank of assistant Associate Professor professor, of which three (3) must be at Meet criteria for initial appointment to UAA. *** associate professor or Master’s degree in the Professor discipline or appropriate field and Master’s degree in Vocational Education or documented evidence of successful college- other appropriate field and evidence of level teaching and service and five (5) years exemplary teaching and service and five (5) at the rank of assistant professor, of which years at the rank of associate professor, of three (3) must be at UAA. *** which three (3) must be at UAA. *** Professor *** Calculating “time in rank” for years of Terminal degree in the discipline or service as a former community college faculty appropriate field. A master's degree in the member shall be as follows: total years in lanes A discipline or appropriate field shall be and B shall count for time in rank as instructor; considered the terminal degree for former total years in lane C shall count for time in rank community college faculty who transferred to as assistant professor; total years in lanes D and the University of Alaska Anchorage under E shall count for time in rank as associate terms of Board of Regents' Policy 04.11.01 professor. July 1, 1987 and evidence of exemplary teaching and service and five (5) years at the Review Process rank of associate professor, of which three A. Roles of Schools and Colleges (3) must be at UAA. *** 1. School and college faculties will determine specific qualitative criteria Promotion: Bipartite Vocational Education consistent with Board of Regents' and The criteria listed below are intended as the UAA policies for appointment, retention, minimum for determining eligibility for and promotion to each faculty rank and consideration for promotion. However, it is for tenure. specifically recognized that university programs 2. School and college faculties will may require faculty whose education and/or establish school and college peer review experience may be different from the stated processes, consistent with Board of criteria. In special cases, 5-year degrees or Regents' and UAA policies, for faculty certified advanced professional competency may appointment, retention, promotion, and be substituted for advanced degrees. Exceptions tenure recommendations and decisions. Page 7 3. Schools and colleges will submit the next level of review, and an qualitative criteria and review processes opportunity to appeal a negative decision to the University-wide Faculty by a dean or director regarding Evaluation Committee and Vice reappointment or a negative decision by Chancellor for Academic Affairs for the Chancellor regarding promotion or review and approval. tenure, in the manner provided by the 4. Schools and colleges will initiate faculty appeal policy contained elsewhere in this peer review and supervisory processes policy. for initial appointments, workload 6. Reviewers at each level will provide description determinations and changes, copies of their recommendations to all and promotions and tenure decisions. previous levels of review as well as to B. Appointment Process and Workloads the faculty member under consideration. 1. New Faculty Appointments. Job 7. Steps in the review process will be as descriptions, rank determination, and the follows: bipartite or tripartite workload a. Reappointment (and periodic responsibility shall be determined reviews where applicable) through consultation between the (1) Peer review(s) and discipline/department faculty and the chair/supervisor (if applicable), responsible administrator(s). in the order established by the 2. Job descriptions, appointments, and school or college. workloads will be consistent with and (2) Dean or Director contribute to school or college, b. Promotion and tenure reviews departmental, and program missions (1) Peer review(s) and developed in consultation with the chair/supervisor (if applicable), faculty. in the order established by the C. Evaluation Process school or college. 1. Faculty members subject to evaluation (2) Dean or director reviews or eligible for promotion or (3) University-wide Faculty tenure reviews will be notified by the Evaluation Committee Vice Chancellor for Academic Affairs (4) Vice Chancellor for Academic (or designee) in advance to allow Affairs compilation of relevant review materials. (5) Chancellor 2. Evaluation reviews will be based on each 8. The calendar for the review process will faculty member's performance in those be developed annually by the Office of areas of responsibility specified in the the Vice Chancellor for Academic individual workload agreements and Affairs. workload category apportionment for the D. Faculty Evaluation Files review period. 1. The evaluation file for non-tenured 3. Non-tenured faculty will be reviewed for faculty members subject to retention retention annually. Tenured faculty will reviews and for tenured faculty members be reviewed periodically, but not less subject to periodic reviews must include, frequently than every three years. but is not limited to: 4. The primary evidence for evaluation a. workload agreement for the review reviews will be contained or entered into year(s), the faculty member's evaluation file. b. annual activity report, The file will be maintained by the dean c. self-review, including objectives for or director (or designee) in cooperation the current year, with the faculty member. d. current vita, 5. The faculty member will have access to e. for non-tenured faculty, copies of all all information used in the evaluation, be past reviews; for tenured faculty, notified of all recommendations, and copy of last review (other reviews have rights of rebuttal and appeal. There available upon request), will be an opportunity to submit a f. student course evaluation summaries written response to the recommendation for the review year(s), at each review level for consideration at Page 8 g. course syllabi for the review year(s), evaluated and at least one member from and each of the other tracks. h. verification of certificates, licenses, 4. The principal responsibilities of the degrees, and courses. University-wide Faculty Evaluation 2. The evaluation file for faculty members Committee are: who are candidates for promotion or a. To review school and college tenure is cumulative and must in addition evaluation criteria and processes for include: consistency with Board of Regents' a. further documentation of and University Policies, and to make research/creative activity, teaching, recommendations to the Vice and service corresponding to Chancellor for Academic Affairs for applicable workload agreements, any needed changes. b. letters of recommendation from both b. To review the recommendations of internal (UAA) and external peers, school and college peer review and committees and of deans and c. copies of all review files since initial directors for their consistency with appointment for tenure review Board of Regents' and University and/or copies of all review files Policies and with the requirements since previous promotion or initial adopted by the schools and colleges. appointment, whichever applies. c. To make recommendations on E. Peer Review Committees faculty promotion and tenure to the 1. All peer review committees in schools Vice Chancellor for Academic and colleges will be established through Affairs. a process agreed upon by the faculty F. Appeals (Exclusive process for members of the schools and colleges. reconsideration of reappointment, promotion, and 2. Promotion peer review committees in tenure decisions.) schools and colleges will consist of The Faculty Senate shall establish a Faculty faculty members who are at or above the Evaluation Appeals Committee of five (5) tenured rank to which the candidate seeks faculty members, elected by the faculty for one promotion. Tenure peer review (1) year terms. No one on a promotion and tenure committees in schools and colleges will committee at a prior level and no one standing for consist of tenured faculty members. promotion or tenure is eligible to serve on the Both conditions must be met when a committee. To the extent that it is not faculty member is a candidate for both inconsistent with this policy, the Faculty promotion and tenure. Evaluation Appeals Committee will operate 3. The Faculty Senate shall establish one according to the UA grievance procedures as University-wide Faculty Evaluation contained in Board of Regents' Policy and Committee consisting of a total of fifteen University Regulations. (15) tenured full professors, five (5) A faculty member denied reappointment may from each workload category (bipartite seek reconsideration of the dean's or director's vocational, bipartite academic, and decision by appealing to the Faculty Evaluation tripartite academic). No more than two Appeals Committee. After reviewing the matter, (2) may be from an individual school or the committee will make a recommendation to the college. Tenured associate professors dean or director. The dean's or director's final may be elected if there is an insufficient decision may be appealed to the Vice Chancellor number of full professors to staff the for Academic Affairs only where the dean's or committee. director's final decision is inconsistent with the The committee shall establish recommendation of the Faculty Evaluation subcommittees composed of committee Appeals Committee. members for the purposes of evaluation of individual faculty. Each A faculty member denied promotion or tenure subcommittee shall include a majority of may seek reconsideration of the decision by representatives from the same workload appealing to the Faculty Evaluation Appeals category as the faculty member being Committee. After reviewing the matter, the committee will make a recommendation to the Page 9 Chancellor. The Chancellor's final decision may be appealed to the President only in cases of denial of tenure or denial of promotion to full professor and where the Chancellor's final decision is inconsistent with the recommendation of the Faculty Evaluation Appeals Committee.

N.B. - By provision of Articles 6.1 and 6.5 of the collective bargaining agreement between the ACCFT and the University of Alaska, the above stated appeals process “…shall not apply to Faculty Members” (bargaining unit faculty). The exclusive review process for bargaining unit faculty is the grievance procedure set forth in Article 4 of the collective bargaining agreement.

Page 10 GUIDELINES FOR REVISIONS TO COLLEGE/SCHOOL CRITERIA AND PROCEDURES FOR PROMOTION, TENURE, AND RETENTION REVIEWS

1. All changes should be accompanied by a cover letter stating who is submitting the proposed changes.

2. Include documentation that the college/school has followed appropriate procedures and that the college/school faculty have approved the proposed revisions.

3. A copy of the entire document should be included showing new/changed text in bold text or in parentheses and noting what it will be replacing. Ease of reading will increase the committee’s ability to respond quickly to proposed changes.

4. Include page numbers on all documents.

5. All revisions must be approved by the end of the spring semester for implementation the following fall. Proposed revisions should be submitted to the UWFEC by February 15 of the year during which they are to be implemented. If new criteria and procedures are not approved by the end of the spring semester, the former criteria and procedures will be used for the next academic year.

6. After recommending proposed changes, the UWFEC forwards their recommendations to the Provost.

7. UA and UAA policies and procedures always supersede college/school policies and procedures; therefore it is not necessary to reiterate them.

Approved by: Faculty Senate

Provost Beverly Beeton Chancellor Donald F. Behrend

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