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Confidential O.Syndicate 27-01-2016 the Maharaja

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Confidential O.Syndicate 27-01-2016 the Maharaja CONFIDENTIAL O.SYNDICATE 27-01-2016 THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA An Ordinary meeting of the Syndicate was held on Wednesday, 27st January, 2016 at 3.00 p.m. in the University Office. The following members were present : 1 Prof. Parimal Vyas –Hon’ble Acting Vice Chancellor and Pro Vice-Chancellor 2 Prof. Uma M. Iyer 3 Prof. Maganbhai N. Parmar 4 Shri Parimal R. Sheth 5 Shri Ashwin A. Chokshi 6 Shri Satyen N. Kulabkar 7 Dr. Kamal R. Shah 8 Shri Mukundbhai B. Shah 9 Shri Satyakant H. Shastri 10 Prof. Hemant Mathur 11 Prof. R. G. Aiyer 12 Shri Minesh M. Shah 13 Dr. Beejaysinh G. Rathod 14 Dr. Kishorilal S. Agrawal 15 Ms. Hemal D. Mehta 16 Shri Jigar Inamdar 17 Dr. Ashok Mehta 18 Shri Jignesh B. Soni 19 Smt. Tejalben Amin Dr. Neerja Jaiswal, Registrar (O.S.D.) and Secretary to the Syndicate The following members could not attend the meeting : 1. The Commissioner of Higher Education 2. The Commissioner of Technical Education 3. The Commissioner of Health, Medical Services & Medical Education 4. Shri Rajesh G. Kelkar 1. Confirmation of the minutes of the Ordinary Meeting of the Syndicate held on 31-12-2015. Resolved that the minutes of the ordinary meeting of the Syndicate held on 31.12.2015 are approved with modifications as follows : With regard to Item no. 03 : Existing Resolution Modified Resolution Resolved that the recommendations of the Finance Resolved that the recommendations of the Finance and Establishment Standing Committee meeting held and Establishment Standing Committee meeting held on 22-12-2015 as in Appendix-2 of the agenda are on 22-12-2015 as in Appendix-2 of the agenda are approved. approved. Further resolved that a negotiation committee be Further resolved that a negotiation committee be constituted for the purchase of unanimously approved constituted for the purchase of unanimously approved folder to be needed for Degree certificate to be folder to be needed for Degree certificate to be awarded in the convocation 2015-2016 to be awarded in the convocation 2015-2016 to be procured from from M/s. Swastik Prints, Vadodara for procured from from M/s. Swastik Prints, Vadodara for the Convocation : the Convocation : 1. Shri Mukund Shah - Convener 1. Shri Mukund Shah- Convener 2. Dr. R. G. Aiyer - Member 2. Dr. R. G. Aiyer - Member 3. Dr. Ashok Mehta - Member 3. Dr. Ashok Mehta - Member VC is authorized to take final decision related to the purchase of the Degree folders for the university Convocation. With regard to item no. 16 : Existing Resolution Modified Resolution Resolved that the proposal received from Shri Jigar Resolved that the proposal received from Shri Jigar Inamdar, Honorary Director, Institute of Leadership Inamdar, Honorary Director, Institute of Leadership & Governance (ILG) established at the Maharaja & Governance (ILG) established at the Maharaja Sayajirao University of Baroda vide S. R. No. 2.3 Sayajirao University of Baroda vide S. R. No. 2.3 dated 7th December 2015 for the requirements dated 7th December 2015 for the requirements regarding Infrastructure & various other activities to regarding Infrastructure & various other activities to be undertaken as in Appendix-14 of the agenda is be undertaken as in Appendix-14 of the agenda is approved as follows : approved as follows : Item No. Resolution Item No. Resolution Item No. 1 The item is noted. Item No. 1 The item is noted. Item No. The item no. 2,3, 4 & 5 are Item No. The item no. 2,3, 4 & 5 are 2,3,4 & 5 Approved. The budget head 2,3,4 & 5 Approved. The budget head for the expenditure to be for the expenditure to be incurred for item no. 2,3,4 & 5 incurred for item no. 2,3,4 & 5 be “Higher Payment be “Higher Payment Management Charges”. Management Charges”. Item No. 6 The item is Approved. 1 Further resolved that the allocated The Vice-Chancellor be authorized to take decisions related to the Institute of Leadership & Governance. budget be approved for the purchase of chairs and tables and any other items for the Institute of Leadership and Governance. The Vice-Chancellor is authorized to take decisions related to the Institute of Leadership & Governance. 2. Report of the follow-up actions taken on the resolutions of the Ordinary meeting of the Syndicate held on 31-12-2015. (Appendix-1) (ADM) Resolved that the follow-up actions taken on the resolutions of the ordinary meeting of the Syndicate held on 31-12-2015 as in Appendix-1 of the agenda are noted. 3. Consideration of the recommendations of the Finance & Establishment Standing Committee meeting held on 23-01-2016 at 3.00 pm in the University Office. (Appendix-2) (ADM) Resolved that the recommendations of the Finance & Establishment Standing Committee meeting held on 23-01-2016 as in Appendix-2 of the agenda are approved with the modifications as below : FE Item 1 : In case of item no.1, 4, 5 and 13 of the purchase meeting and other purchases, a fact finding committee of the following members is constituted to examine the modalities of purchase, authenticity of quotations submitted, prices quoted by vendors and any other matter related to the purchases and thereafter the report of the Committee be brought back to the Syndicate for necessary decision in the matter. 1. Prof. Ranjan Aiyer - Convener, Syndicate member 2. Dr. Ashok Mehta - Member, Syndicate member 3. Mr. Minesh Shah - Member, Syndicate member 4. Ms. Hemal Mehta - Member, Syndicate member 5. Ms. Vidisha Shah - Auditor, Member Secretary Further resolved that the recommendations of the negotiations committee for the important purchases only be placed in the Syndicate meeting. 2 FE Item 3 : Recommended by FE in its meeting Recommended by Syndicate in its held on 23.01.2016 (Existing) meeting held on 27.01.2016 (Modified) Resolved to recommend to the Syndicate that the Resolved to recommend to the Syndicate that the letter dated 16th January, 2016 received from Shri letter dated 16th January, 2016 received from Shri Rajiv B. Shah, Lecturer, Dept. of Applied Rajiv B. Shah, Lecturer, Dept. of Applied Mathematics, Polytechnic for granting him Leave Mathematics, Polytechnic for granting him Leave Without Pay under Ordinance 211 for a period from Without Pay under Ordinance 211 for a period from 20-06-2016 to 06-12-2017 (535 days) joining with 20-06-2016 to 06-12-2017 (535 days) joining with the summer vacation from 09-05-2016 to 18-06- the summer vacation from 09-05-2016 to 18-06- 2016 for personal visit to U.S.A. as in Annexure-3 of 2016 for personal visit to U.S.A. as in Annexure-3 of the agenda be approved. the agenda be approved from 08.05.2016 to 18.06.2017. 4. Consideration of the minutes of the meeting of the Building Committee held on 22-01-2016 at 4.00 p.m. in the University Office. (Appendix-3) (CDU) Resolved that the minutes of the meeting of the building committee held on 22-01- 2016 as in Appendix-3 of the agenda are approved. 5. Consideration of the letter No. MoES / P.O. (Seismo) / 1(270) / AFM / 2015 dated 11 / 14-12-2015 from Mr. Kailash Chand, Under Secretary to the Govt. of India, Ministry of Earth Sciences, Government of India (Seismology Division), New Delhi sanctioning Research Project entitled “Integrated Project on Active Fault Mapping in Kachchh Basin, Western India” with financial assistance of Rs. 79,70,000/- (Component I Rs. 54,20,200 + Component II Rs. 25,50,000) out of Rs. 3,07,50,660/- in VIII Components (Two Components for Maharaja Sayajirao University of Baroda and remaining Six Components to other University / Institute) for a period of 5 years with Prof. L. S. Chamyal, Department of Geology as Coordinator and Prof. D. M. Maurya, Department of Geology, Faculty of Science (Rs.54,20,000) and Prof. Prafulla K. Jha, Department of Physics (Rs.25,50,000) as Principal Investigators & the Question of appointment of Coordinator, and Principal Investigators for its implementation & the Question of appointment of Coordinator, and Principal Investigators for its implementation & other matters relating to the Project & Office Note there on. (Appendix-4) (GCU) Resolved that the letter no. MoES / P.O. (Seismo) / 1(270) / AFM / 2015 dated 11 / 14-12-2015 from Mr. Kailash Chand, Under Secretary to the Govt. of India, Ministry of Earth Sciences, Government of India (Seismology Division), New Delhi sanctioning Research Project entitled “Integrated Project on Active Fault Mapping in Kachchh Basin, Western India” with financial assistance of ` 79,70,000/- 3 (Component I ` 54,20,200 + Component II ` 25,50,000) out of ` 3,07,50,660/- in VIII Components (Two Components for Maharaja Sayajirao University of Baroda and remaining Six Components to other University / Institute) for a period of 5 years are noted. Further resolved that the appointment of Prof. L. S. Chamyal, Department of Geology is appointed as Co-ordinator and Prof. D. M. Maurya, Department of Geology, Faculty of Science as principal Investigator for the research component I with the budget cost of ` 54,20,000 for its implementation and other matters related to the project. It was further resolved that the appointment of Prof. Prafulla K. Jha, Department of Physics as Principal Investigator for the research component – II at the total budget cost of ` 25,50,000/- for its implementation and other matters related to the project is accepted. Further resolved that the Vice Chancellor is authorized to take such actions as may be found necessary for the timely and successful implementations of the Project from time to time till the completion of the Project.
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