Appendices Council Meeting 31 August 2021

Appendix MTBN-1: IRC Minutes 1 July 2021 Appendix MTBN-2: BEAC Minutes 14 July 2021 Appendix MTBN-3: DAIC Minutes 28 July 2021 Appendix MTBN-4: Audit Committee Minutes 28 July 2021 Appendix MTBN-5: PRDC Minutes 29 July 2021 Appendix MTBN-6: CEO Performance Review Panel Minutes 30 July 2021 Appendix MTBN-7: HAC Minutes 11 August 2021

Appendix RAC-1:Draft Local Planning Policy Appendix RAC-2: Supporting Framework Appendix RAC-3: Draft Council Policy Business Incentive Appendix RAC-4: Possible Incentive options Appendix RAC-5: Management Policy Business Incentive Appendix RAC-6: Stakeholder Consultation Summary Appendix RAC-7: Summary of Research Undertaken Appendix RAC-8: Council Policy: Street Addressing Appendix RAC-9: Council Policy: Council Delegates Reports Appendix RAC-10: Revised Council Policy Execution of Documents Appendix RAC-11: Council Policy Tree Management Appendix RAC-12: Council Policy Bushfire Inspection and Mitigation Appendix RAC-13: Closed Circuit Television System CCTV Appendix RAC-14: OAG Financial Audits of LG Entities Appendix RAC-15: OAG Local Government General Computer Controls Appendix RAC-16: OAG Regulation and Support of the LG Sector

Appendix CEO-1: Women Leaders Institute Convention Information Brochure

Appendix DSOP-1: Statement of Comprehensive Income Appendix DSOP-2: Statement of Financial Activity Appendix DSOP-3: Statement of Net Current Assets Appendix DSOP-4: Statement of Financial Position Appendix DSOP-5: Capital Projects Expenditure Summary Appendix DSOP-6: Operating Projects Expenditure Summary Appendix DSOP-7: Monthly Community Financial Report Appendix DSOP-8: Schedule of Accounts Paid Appendix DSOP-9: Proposed City of Bunbury Public Places and Local Government Property Amendment Local Law 2021 City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Appendices Ordinary Council Meeting 31 August 2021

Appendix DSC-1: Tuart Brook Structure Plan map Appendix DSC-2: Lot 801 Parade Rd Local Development Plan (Adopted) Appendix DSC-3: Lot 801 Parade Rd Local Development Plan (Proposed) Appendix DSC-4: Bushfire Management Plan Appendix DSC-5: Executive Recommendation Appendix DSC-6: Location Plan Appendix DSC-7: Development Plans Appendix DSC-8: Site Photos Appendix DSC-9: Schedule of Submissions Appendix DSC-10: Community Health and Wellness Plan 2021-2026 Appendix DSC-11: City of Bunbury Health Profile Report Appendix DSC-12: Stakeholder Engagement and Community Consultation Report Appendix DSC-14: Executive Recommendation Appendix DSC-15: Location Plan Appendix DSC-16: Development Plans and Road Safety Audit Appendix DSC-17: Schedule of Submissions

Appendix DI-1: Location Plan Blackboy Path Appendix DI-2: Public Submissions Renaming Blackboy Path

Page 2 Appendix MTBN-1

International Relations Committee

Minutes 1 July 2021

Committee Terms of Reference

1 To facilitate, support and promote cultural, sporting, education, tourism and economic partnership opportunities between Bunbury and its international partners including but not limited to its Sister City and Friendship City relationships.

2. To encourage, through Sister City and other international relationships, greater understanding and friendship between City of Bunbury residents and participating cities and in doing so contribute to the mutual benefit of all communities involved.

3. To foster the involvement of commercial, educational and community organisations in various aspects of international relationships and to encourage the development of special links with overseas counterparts.

4. To promote Bunbury’s international relationships to the wider community, in turn increasing community awareness and participation.

5. To advise Council on issues of importance and provide ideas for extending affiliations and developing new international partnerships.

6. To ensure all communications to Mayors of Bunbury’s international partners are undertaken through the Office of the Mayor.

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Table of Contents

Item No Subject Page No

1. Declaration of Opening ...... 1 2. Disclaimer ...... 1 3. Announcements from the Presiding Member ...... 1 4. Attendances ...... 2 4.1 Apologies ...... 2 4.2 Approved Leave of Absence ...... 2 5. Declaration of Interest ...... 2 6. Public Question Time ...... 3 7. Confirmation of Minutes ...... 3 8. Petitions, Presentations and Deputations ...... 3 8.1 Petitions ...... 3 8.2 Presentations ...... 3 8.3 Deputations ...... 3 9. Method of Dealing with Agenda Business ...... 4 10. Reports ...... 5 10.1 Update on Activities of International Engagement Department ...... 5 11. Applications for Leave of Absence ...... 7 12. Questions from Members ...... 7 12.1 Response to Previous Questions from Members taken on Notice ...... 7 12.2 Questions from Members ...... 7 13. Urgent Business ...... 7 14. Date of Next Meeting ...... 7 15. Close of Meeting...... 7

Page 1 1 July 2021 Minutes – International Relations Committee ______

Acknowledgement of Country

We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and future.

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

We are one team We keep each other safe WE ARE COMMUNITY We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

We are open to opportunities We actively listen and think things through WE ARE OPEN We are inclusive and treat everyone equally We are honest and open in our communications We are open to feedback to improve our performance

We lead the change, we own it We trust and empower each other WE ARE BRAVE We have the difficult conversations early We hold ourselves to the highest standard We have the courage to improve and simplify

Page 2

International Relations Committee

Minutes 1 July 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening

Cr Tresslyn Smith was the Presiding Member. Cr Smith declared the meeting open at 4:00PM.

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

Cr Smith acknowledged the sad passing and service of Ex-officio Member, Mr Mark Exeter. Mr Mark Exeter’s memorial service will be held at the Dolphin Discovery Centre at 3:00PM, 9 July 2021.

Cr Smith announced the safe arrival of Committee Member, Mrs Janice Platt and husband Harrison Platts baby girl, Cordelia.

Cr Smith advised the Committee of Carol McDowall’s resignation effective 2 July 2021. The Presiding Member thanked Carol for her commitment to the Bunbury Sister City Relationships and Carols service to the International Relations Committee.

Cr Smith advised Ex-officio Member, Mr Yan Lyu has recently left his role at the Bunbury-Jiaxing Business Office and thanked Mr Yan Lyu for his assistance to the International Relationship Committee.

Cr Smith welcomed Noah Leblanc, work experience student from Bunbury Catholic College to the Committee meeting.

Page 1 1 July 2021 Minutes – International Relations Committee ______

4. Attendances

Committee Members: Member Name Representing Cr Tresslyn Smith Presiding Member Valda Smith Community Representative Paul Springate Community Representative Helena Sahm Community Representative Brooke Gray Community Representative John Taylor Community Representative

Support Staff: Name Title Carol McDowall Senior International Engagement Officer Kylie Tucker International Engagement Officer Kristen Anderson Team Leader Economic Development

Others Members of the public 1

4.1 Apologies

Cr Todd Brown, Mrs Felicity Farnell, Ms Lyn Farrell, Ms Pauline Vukelic, Mr Gary Barbour and Mrs Felicity Anderson were apologies for the meeting.

4.2 Approved Leave of Absence

Mrs Janice Platt

5. Declaration of Interest

IMPORTANT: Committee members to complete a “Disclosure of Interest” form for each item on the agenda in which they wish to disclose a financial/proximity/impartiality interest. They should give the form to the Presiding Member before the meeting commences. After the meeting, the form is to be forwarded to the Administration Services Section for inclusion in the Corporate Financial Disclosures Register. Nil

Page 2 1 July 2021 Minutes – International Relations Committee ______

6. Public Question Time

Nil

7. Confirmation of Minutes

The Minutes of the meeting of the International Relations Committee Meeting held 19 April 2021 have been circulated.

Recommendation

The Minutes of the International Relations Committee Meeting held 19 April 2021, are confirmed as a true and accurate record.

Outcome of the Meeting held 1 July 2021

The recommendation was moved Mr John Taylor, seconded Ms Helena Sahm.

The Presiding Member put the motion to the vote, and it was adopted to become the Committee’s decision on the matter.

Committee Decision

The Minutes of the International Relations Meeting held on 19 April 2021 be confirmed as a true and correct record.

CARRIED 6 votes “for” / Nil votes “against”

8. Petitions, Presentations and Deputations

8.1 Petitions

Nil

8.2 Presentations

Nil

8.3 Deputations

Nil

Page 3 1 July 2021 Minutes – International Relations Committee ______

9. Method of Dealing with Agenda Business

Items are dealt with in the order that they appear.

Page 4 1 July 2021 Minutes – International Relations Committee ______

10. Reports

10.1 Update on Activities of International Engagement Department

File Ref: COB/523 Applicant/Proponent: Internal Report Responsible Officer: Carol McDowall, Senior Officer International Engagement Responsible Manager: Kristen Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: Appendix 1: International Relations Committee Update – July 2021

Summary

The purpose of this report is to inform the Committee on the activities of the International Engagement Office.

Executive Recommendation

That the International Relations Committee note the activity as attached at Appendix 1.

Strategic Relevance

Theme 1 Our Community and Culture Goal A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment. Objective 1.3 A welcoming community, where diverse cultures are valued, and residents have a sense of belonging

Theme 1 Our Community and Culture Goal A safe, healthy and cohesive community, with a rick cultural life, and supportive social environment Objective 1.4 Arts, culture, heritage and events that enrich our understanding and enjoyment of life, celebrate our identity and bring the community together.

Regional Impact Statement

There is no regional impact with this report.

Background

There are ongoing programs run by the City of Bunbury through our long-term, formal sister and friendship city relationships, as well as events and programs guided by the International Relations Department strategic framework. This item is designed to outline their status and future directions.

Page 5 1 July 2021 Minutes – International Relations Committee ______

Council Policy Compliance

There is no Council Policy applicable to this report.

Legislative Compliance

Local Government Act 1995.

Officer Comments

Current and future events and activities are outlined in the report.

Analysis of Financial and Budget Implications

There are no financial or budgetary implications arising from the recommendations of this report.

Community Consultation

Nil

Councillor/Officer Consultation

Not applicable.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Not applicable.

Outcome of the Meeting held 1 July 2021

The recommendation (as printed) was moved by Mr John Taylor, seconded Helena Sahm.

The Presiding Member put the motion to the vote, and it was adopted to become the Committee’s decision on the matter.

Committee Decision

That the International Relations Committee noted the report tabled by Senior Officer International Engagement.

CARRIED 6 votes “for” / Nil votes “against”

Page 6 1 July 2021 Minutes – International Relations Committee ______

11. Applications for Leave of Absence

Nil

12. Questions from Members

12.1 Response to Previous Questions from Members taken on Notice

Nil

12.2 Questions from Members

Nil

13. Urgent Business

Nil

14. Date of Next Meeting

The next meeting of the International Relations Committee will be held 16 August 2021.

15. Close of Meeting

The Presiding Member closed the meeting at 4.20PM

Page 7 Appendix MTBN-2

Bunbury Events Advisory Committee

Minutes 14 July 2021

Committee Terms of Reference

Purpose The Bunbury Event Advisory Committee (BEAC) aims to attract, support and promote events that deliver community and economic benefit and add vibrancy to Greater Bunbury.

Aims and Objectives 1. Provide strategic advice on the development and periodic review of an Events Strategy for the identification, attraction and development of vibrant and diverse events in Greater Bunbury.

2. Provides strategic advice on the development and periodic review of operational guidelines of the BEAC and City of Bunbury events in the delivery of outcomes identified in the Events Strategy.

3. Provide strategic oversight of Bunbury’s annual events calendar to ensure alignment with regional events.

4. Promote and market Greater Bunbury as a preferred events destination to key events stakeholders, through invitations to BEAC meetings and/or BEAC endorsed communications, with a focus on identifying and attracting iconic event/s to Greater Bunbury.

5. Provide advice and information to event organisers, through meetings and workshops facilitated by the Events Team, to further the development and improve the sustainability of Bunbury events.

6. Support and advocate the Grant Funding Program, Events category.

7. Assess and make recommendations in regard to applications received through the Grant Funding Program, Events category.

8. Assess and make recommendations in regard to event funding applications received outside of the Grant Funding Program. City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Table of Contents

Item No Subject Page No

1. Declaration of Opening ...... 1 2. Disclaimer ...... 1 3. Announcements from the Presiding Member ...... 1 4. Attendances ...... 1 Apologies ...... 2 4.2 Approved Leave of Absence ...... 2 5. Declaration of Interest ...... 2 6. Public Question Time ...... 2 7. Confirmation of Minutes ...... 2 8. Petitions, Presentations and Deputations ...... 3 8.1 Petitions ...... 3 8.2 Presentations ...... 3 8.3 Deputations ...... 3 9. Method of Dealing with Agenda Business ...... 3 10. Reports ...... 4 10.1 Resignation of Bunbury Events Advisory Committee Member ...... 4 11. Applications for Leave of Absence ...... 8 12. Questions from Members ...... 8 12.1 Response to Previous Questions from Members taken on Notice ...... 8 12.2 Questions from Members ...... 8 13. Urgent Business ...... 8 14. Date of Next Meeting ...... 8 15. Close of Meeting...... 8

14 July 2021 Minutes – Bunbury Events Advisory Committee ______

Acknowledgement of Country

We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and future.

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

We are one team We keep each other safe WE ARE COMMUNITY We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

Bunbury Events Advisory Committee Meeting

Minutes 14 July 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening

The Presiding Member declared the meeting open at 9:37am.

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

There were no announcements from the Presiding Member.

4. Attendances

Committee Members: Member Name Representing Cr Amanda Yip City of Bunbury Cr Cheryl Kozisek City of Bunbury David Kerr Bunbury Geographe Chamber of Commerce and Industry Suzanne Clarke Bunbury Regional Entertainment Centre Ashley Hastie Community Representative

Support Staff: Name Title Sarah Upton Manager Community Services Steve de Meillon Team Leader Community Partnerships Juaini Taylor Senior Events Officer Brody Russell Team Leader Public Relations

Page 1 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

Apologies

Apologies had been received from Cr Karen Steele, Peter Jago, Gary Barbour and Liz Allan.

4.2 Approved Leave of Absence

Nil

5. Declaration of Interest

Nil

6. Public Question Time

Not applicable to this committee.

7. Confirmation of Minutes

The minutes of the meeting of the Bunbury Events Advisory Committee held on 12 May 2021 have been circulated.

Recommendation

The minutes of the Bunbury Events Advisory Committee Meeting held on 12 May 2021, are confirmed as a true and accurate record.

Outcome of the Meeting held 14 July 2021

The recommendation (as printed) was moved by Suzanne Clarke, seconded Cr Cheryl Kozisek.

The Presiding Member put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

Page 2 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

Committee Decision

The Minutes of the Bunbury Events Advisory Committee Meeting held on 12 May 2021, are confirmed as a true and accurate record.

CARRIED 5 votes “for” / Nil votes “against”

8. Petitions, Presentations and Deputations

8.1 Petitions

Nil

8.2 Presentations

Nil

8.3 Deputations

Nil

9. Method of Dealing with Agenda Business

Items are dealt with in the order that they appear.

Page 3 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

10. Reports

10.1 Resignation of Bunbury Events Advisory Committee Member

File Ref: COB/530 Applicant/Proponent: Internal Responsible Officer: Juaini Taylor, Senior Events Officer Responsible Manager: Sarah Upton, Manager Community Services Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☒ Legislative ☐ Information Purposes Attachments: NIL

Summary

This report is presented to the Bunbury Events Advisory Committee (BEAC) to advise the resignation of committee member Christina Mitchell.

Executive Recommendation

That the Bunbury Events Advisory Committee request that Council:

1. Accept the resignation tendered by Christina Mitchell from the Bunbury Events Advisory Committee effective 17 June 2021.

2. Request the CEO to formally thank the above member for her contribution to the Bunbury Events Advisory Committee.

3. Do not advertise the vacant position on the BEAC as there is only one (1) meeting left until the October 2021 elections.

Voting Requirement: Simple Majority

Strategic Relevance

Theme 1 Our Community and culture Goal A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment. Objective 1.4 Arts, culture, heritage and events that enrich our understanding and enjoyment of life, celebrate our identity and bring the community together.

Theme 4 Our City Goal Civic Leadership, partnerships and sound governance in delivering with and for the community. Objective 4.2 A highly engaged and involved community, working together on strategy development and implementation.

Page 4 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

Regional Impact Statement

The Bunbury Events Advisory Committee (BEAC) aims to attract, support and promote events that deliver community and economic benefit, and add vibrancy to Greater Bunbury. BEAC membership is open to people from the Greater Bunbury region.

Background

Christina Mitchell the tourism representative on BEAC, submitted her resignation via email on 17 June 2021. The reason stated for the resignation was due to conflicting commitments.

BEAC meets on a bi-monthly basis (every second month). There is only one (1) scheduled meeting remaining prior to the local government elections in October 2021. All committee members will be required to reapply for their positions following the elections.

The City’s Committee Book outlines membership of BEAC to comprise ten (10) voting members:

• Three (3) City of Bunbury Councillors. • Bunbury Chamber of Commerce and Industries Representative. • Bunbury Regional Entertainment Centre Representative. • Tourism Representative. • Four (4) Community Representatives.

Section 5.19 of the Local Government Act 1995 states that a committee meeting quorum requires at least 50% of the number of members (whether vacant or not). As BEAC comprises ten (10) members, the committee requires five (5) members to attend meetings to ensure a quorum.

Including the recent resignation of Christina Mitchell, BEAC will have three (3) vacancies, including representatives for tourism and two (2) for community. This leaves a membership of seven (7) voting positions.

At the Ordinary Meeting held 18 May 2021, an item was presented to Council asking that it endorse the appointment of two (2) new members to fill the vacant community positions. Council decided (86/21):

In accordance with Standing Order 11.6A(1)(b), Council resolves to defer item 10.4.1 “Appointment of new Bunbury Events Advisory Committee Members” until after the 2021 City of Bunbury election.

Council Policy Compliance

Not applicable.

Legislative Compliance

Local Government Act 1995.

Page 5 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

Officer Comments

Christina Mitchell has been a longstanding valued member of the BEAC and served on the committee since its inception in 2014.

This resignation will reduce the committee membership to seven (7) voting members. The committee requires at least five (5) members present at meetings to achieve a quorum. The committee is therefore able to maintain quorum at ongoing meetings and still comprise a good mixture of membership.

Following the 2021 Local Government Election, all current positions on BEAC will need to be filled.

Analysis of Financial and Budget Implications

There are no financial or budgetary implications associated with this report.

Community Consultation

Not applicable.

Councillor/Officer Consultation

Not applicable.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

A report will be prepared for the Ordinary Council Meeting held on 10 August 2021.

Outcome of the Meeting held 14 July 2021.

The recommendation (as printed) was moved by Cr Amanda Yip, seconded Ashley Hastie.

The Presiding Member put the motion to the vote and it was adopted to become the Committee’s decision on the matter

Page 6 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

Committee Decision

That the Bunbury Events Advisory Committee request that Council:

1. Accept the resignation tendered by Christina Mitchell from the Bunbury Events Advisory Committee effective 17 June 2021.

2. Request the CEO to formally thank the above member for her contribution to the Bunbury Events Advisory Committee.

3. Do not advertise the vacant position on the BEAC as there is only one (1) meeting left until the October 2021 elections.

CARRIED 5 votes “for” / Nil votes “against

Page 7 14 July 2021 Minutes – Bunbury Events Advisory Committee ______

11. Applications for Leave of Absence

Not applicable to this committee.

12. Questions from Members

12.1 Response to Previous Questions from Members taken on Notice

Nil.

12.2 Questions from Members

Nil.

13. Urgent Business

Nil.

14. Date of Next Meeting

The next meeting of the Bunbury Events Advisory Committee will be held 8 September 2021. This will be the final meeting with the current committee membership.

15. Close of Meeting

The Presiding Member closed the meeting at 9:39am.

Page 8 Appendix MTBN-3

Disability Access and Inclusion Committee

Minutes 28 July 2021

Committee Terms of Reference

The Disability Access and Inclusion Committee has been established:

1. To provide an oversight role in the development and implementation of the statutory requirements of the Disability Access and Inclusion Plan (DAIP);

2. To review progress of the organisation in the achievement of the objectives of the DAIP;

3. To review the Statutory Reports required under the DAIP;

4. To review the progress of the organisation in relation to progress against the objectives of the Community Strategic Plan as it relates to MARCIA;

5. To review any reports provided by the Co-Design Access Panel.

Page 1

Table of Contents Item No Subject Page No

1. Declaration of Opening ...... 1 2. Disclaimer ...... 3 3. Announcements from the Presiding Member ...... 3 4. Attendances ...... 4 4.1 Apologies ...... 4 4.2 Approved Leave of Absence ...... 4 5. Declaration of Interest ...... 5 6. Public Question Time ...... 5 7. Confirmation of Minutes ...... 5 8. Petitions, Presentations and Deputations ...... 6 8.1 Petitions ...... 6 8.2 Presentations ...... 6 8.3 Deputations ...... 6 9. Method of Dealing with Agenda Business ...... 6 10. Reports ...... 7 10.1 Most Accessible Community in WA Awards 2021 ...... 7 10.2 Co-Design Access Panel (CoDAP) Update ...... 11 10.3 DAIC Nominations 2021 ...... 15 11. Applications for Leave of Absence...... 18 12. Questions from Members ...... 18 12.1 Response to Previous Questions from Members taken on Notice ...... 18 12.2 Questions from Members ...... 18 13. Urgent Business ...... 19 14. Date of Next Meeting ...... 19 15. Close of Meeting ...... 19

Page 1 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Acknowledgement of Country

We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and future.

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

We are one team We keep each other safe We display empathy and respect WE ARE COMMUNITY We have fun and celebrate our successes We work together to achieve great outcomes

We are open to opportunities We actively listen and think things through We are inclusive and treat everyone equally WE ARE OPEN We are honest and open in our communications We are open to feedback to improve our performance

We lead the change, we own it We trust and empower each other We have the difficult conversations early WE ARE BRAVE We hold ourselves to the highest standard We have the courage to improve and simplify

Page 1

Disability Access and Inclusion Committee

Minutes 28 July 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening

Cr Turner was the Presiding Member at the meeting. Cr Turner declared the meeting open at 4:03pm.

Cr Turner noted that Cr Steck had requested that she be able to participate in the meeting by phone.

Participation of Cr Steck

Cr Steck requests to participate in this Disability Access and Inclusion Meeting via telephone. In order for Cr Steck to participate, three conditions must be met in accordance with regulation 14A(1) of the Local Government (Administration) Regulations 1996:

a) the person is simultaneously in audio contact, by telephone or other means of instantaneous communication, with each other person present at the meeting; and b) the person is in a suitable place; and c) the council has approved of the arrangement.

Cr Steck has advised that she will be situated at 36 Frangipani Drive, Broome for the duration of the meeting.

Regulation 14A(4) defines a suitable place as a place that the council has approved as a suitable place for the purpose of this regulation and that is located:

Page 1 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

a) in a townsite or other residential area; and b) 150 km or further from the place at which the meeting is to be held under regulation 12, measured along the shortest road route ordinarily used for travelling.

This location complies with the geographical requirements of regulation 14A(4)(b), being more than 150km from the place at which the meeting is being held.

To fulfil this request, the Disability Access and Inclusion Committee consideration is required as follows:

That the Disability Access and Inclusion Committee:

1. Approves 36 Frangipani Drive, Broome as a suitable place for the purposes of Regulations 14A(1)(b) and 14A(4).

2. Approves the participation of Cr Steck at the Disability Access and Inclusion Meeting held 28 July 2021 via telephone pursuant to Regulation 14A(1)(c).

Outcome of the Meeting held 18 28 July 2021

The recommendation (as printed) was moved Charmaine Herbst, seconded Jessica Te Ngaio.

The Presiding Member put the motion to the vote and it was adopted unanimously to become the Committee’s decision on the matter.

Page 2 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Committee Decision

That the Disability Access and Inclusion Committee:

1. Approves 36 Frangipani Drive, Broome as a suitable place for the purposes of Regulations 14A(1)(b) and 14A(4).

2. Approves the participation of Cr Steck at the Disability Access and Inclusion Meeting held 28 July 2021 via telephone pursuant to Regulation 14A(1)(c).

CARRIED 4 votes “for” / Nil votes “against”

Danika Wellington phoned Cr Steck who joined the meeting at 4:05pm.

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

There were no announcements from the Presiding Member.

Danika Wellington, Senior Community Partnerships Officer introduced Lorraine Crook, Community Partnerships Officer – Inclusion who would be the Responsible Officer for the Committee going forward.

Page 3 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

4. Attendances

Committee Members: Member Name Representing Cr Karen Turner Councillor Representative Cr Michelle Steck Councillor Representative (from 4:05pm) Charmaine Herbst Community Service Organisation Representative (Wanslea NDIS) Jessica Te Ngaio Community Representative Gary Barbour Director Sustainable Communities

Support Staff: Name Title Lorraine Crook Community Partnerships Officer – Inclusion Danika Wellington Senior Community Partnerships Officer Sarah Upton Manager Community Services Liz Allan Executive Assistant (Research and Projects) to the Director Sustainable Communities.

4.1 Apologies

Mal Osborne, CEO was an apology and Gary Barbour, Director Sustainable Communities attended as his representative.

Mark Blowers and Steve de Meillon, Team Leader Community Partnerships were apologies for the meeting.

Melissa Portolan was absent from the meeting.

4.2 Approved Leave of Absence

Nil.

Page 4 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

5. Declaration of Interest

6. Public Question Time

Not applicable to this committee.

7. Confirmation of Minutes

The Minutes of the meeting of the Disability Access and Inclusion Committee Meeting held 19 May 2021 had been circulated.

Recommendation

That the Minutes of the Disability Access and Inclusion Committee Meeting held 19 May 2021 be confirmed as a true and correct record.

Outcome of the Meeting held 28 July 2021

The recommendation (as printed) was moved Jessica Te Ngaio, seconded Charmaine Herbst.

Page 5 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

The Presiding Member put the motion to the vote and it was adopted unanimously to become the Committee’s decision on the matter.

Committee Decision

That the Minutes of the Disability Access and Inclusion Committee Meeting held 19 May 2021 be confirmed as a true and correct record.

CARRIED 5 votes “for” / Nil votes “against”

8. Petitions, Presentations and Deputations

8.1 Petitions

Nil

8.2 Presentations

Nil

8.3 Deputations

Nil

9. Method of Dealing with Agenda Business

Items are dealt with in the order that they appear.

Page 6 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

10. Reports

10.1 Most Accessible Community in WA Awards 2021

Applicant/Proponent: Internal Responsible Officer: Lorraine Crook, Community Partnerships Officer Responsible Sarah Upton, Manager Community Services Manager: Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: Nil

Summary

The Regional Capitals Alliance WA are now seeking nominations for the 2021 Most Accessible Community in Western Australia (MACWA) Awards.

Executive Recommendation

That the Disability Access and Inclusion Committee note the information presented in this report.

Strategic Relevance

Theme 1: Our community and culture Goal: A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment Objective 1.5: Establish Bunbury as the Most Accessible Regional City in Australia by 2020

Regional Impact Statement

The MACWA Awards offer an opportunity to be recognised across the state for achieving excellence in access and inclusion.

Page 7 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Background

The City of Bunbury worked with the Regional Capitals Alliance WA to develop the Most Accessible Community in Western Australia (MACWA) Awards in 2018. This aligned with the City’s goal to be recognised as the Most Accessible Regional City in Australia (MARCIA) and provided a vehicle for Local Government authorities across the state to bring focus and recognition to the work they undertake to improve access and inclusion.

The awards have been delivered in 2018 and 2019 with the 2020 awards postponed due to the impact of COVID-19. This year’s nominations will cover work undertaken since July 2019 to December 2020.

Council Policy Compliance

The DAIC operates under the Council’s Code of Conduct.

The City’s DAIP commitments are outlined in the Access and Inclusion Council Policy.

Legislative Compliance

Disability Services Act 1993 (amended 2004) Local Government Act 1995

Officer Comments

The MACWA Awards are an opportunity for the City to showcase and be recognised for the ongoing commitment the City has made to improve access and inclusion. The nomination period closes on 31 July 2021.

The City will nominate as a Regional City, highlighting projects in the following categories:

Category 2: Infrastructure and public open space inclusion and accessibility • Youth Precinct Development

Page 8 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Category 3: Leadership • Co-Design Access Panel

Local Government winners of each category will receive $500 to donate to a local not-for-profit or community group in their area, with an overall winner receiving an extra $500 from the Regional Capitals Alliance of WA. Winners will be announced at the WALGA AGM in September 2021.

Analysis of Financial and Budget Implications

There are no financial or budgetary implications associated with this report.

Community Consultation

Not applicable

Councillor/Officer Consultation

Not applicable

Applicant Consultation

Not applicable

Timeline: Council Decision Implementation

The City’s application will be submitted prior to the closing date of 31 July 2021. The outcome will be announced on 20 September 2021 at the WALGA AGM.

Outcome of the Meeting held 28 July 2021

Danika Wellington, Senior Community Partnerships Officer noted that the closing date for application had been extended to 16 August 2021.

The recommendation (as printed) was moved Gary Barbour, seconded Jessica Te Ngaio.

Page 9 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

The Presiding Member put the motion to the vote and it was adopted unanimously to become the Committee’s decision on the matter.

Committee Decision

That the Disability Access and Inclusion Committee note the information presented in this report.

CARRIED 5 votes “for” / Nil votes “against”

Page 10 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

10.2 Co-Design Access Panel (CoDAP) Update

Summary

The purpose of this report is to provide an update on two key projects the Co-Design Access Panel (CoDAP) have been involved in being the Communication Boards and the Accessible Events Trailer.

Executive Recommendation

That the Disability Access and Inclusion Committee note the information presented in this report.

Strategic Relevance

Regional Impact Statement

Both projects provide widespread benefit for people with disability in the Greater Bunbury region.

Page 11 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Background

The Co-Design Access Panel (CoDAP) has completed its first two-year tenure having been established in July 2019. The CoDAP was established out of the recommendations of the MARCIA report which was adopted by Council in 2018 (Council Decision 194/18). CoDAP seeks to provide access and inclusion advice at the concept and development phase of relevant City of Bunbury projects and has a primary focus on the built environment, parks and open spaces.

Since July 2019 CoDAP has consulted on several City of Bunbury projects, including the Youth Precinct and external projects including the Department of Conservation, Biodiversity and Attractions Mangrove Cove development and the Southern Ports Authority Outer Harbour accessible fishing jetty.

Council Policy Compliance

The DAIC operates under the Council’s Code of Conduct.

The City’s DAIP commitments are outlined in the Access and Inclusion Council Policy.

Legislative Compliance

Disability Services Act 1993 (amended 2004) Local Government Act 1995

Officer Comments

CoDAP has recently been consulted on two innovative projects currently being developed:

1. Communication Boards Two community members approached the City to install communication boards in City playgrounds and facilities. These communication boards utilise Boardmaker, an evidence-based alternative communication system to enhance communication opportunities for children with limited or non-verbal communication capacity. The boards provide the child a means to communicate their

Page 12 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

needs to provide a more typical play experience and to communicate with other people and children around them.

The CoDAP provided feedback on the draft design and concept of the communication boards. The design is now being finalised and installation is planned for September 2021.

The boards will be trialled in two City of Bunbury playgrounds – Koombana Bay and Big Swamp playgrounds. Upon review of the trial, the City will look to support an expansion to relevant playgrounds and City facilities.

This is the first trial of this kind in Western Australia, based on a similar project in Queensland.

2. Accessible Events Trailer The City is working in collaboration with Enable WA to support event organisers to deliver more accessible and inclusive events through the provision of an accessible events trailer.

CoDAP was consulted on the trailer concept and asked to provide feedback on proposed equipment. Some of the proposed equipment includes kerb ramps, parking signage and portable tactiles.

The City intends to repurpose its current events trailer (previously used for traffic management however currently underutilised) and provide it to Enable WA to use for this initiative. In addition, the City will provide a safe place to store the trailer, proposed to be Hay Park Multi-Sports Pavilion carpark and equipment to be used in the trailer, such as mobi-matting and beach wheelchairs.

The trailer will be free for community groups to use with Enable WA taking sole responsibility for the ownership and administration.

As CoDAP has completed its first two-year tenure, nominations for panel members will be invited in late 2021.

Page 13 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Analysis of Financial and Budget Implications

There are no financial or budgetary implications impacting from the recommendations of this report.

Community Consultation

Not applicable

Councillor/Officer Consultation

Not applicable

Applicant Consultation

Not applicable

Timeline: Council Decision Implementation

The projects identified in the report are ongoing and updates will be provided at the next DAIC meeting.

Outcome of the Meeting held 28 July 2021

The recommendation (as printed) was moved Jessica Te Ngaio, seconded Charmaine Herbst.

The Presiding Member put the motion to the vote and it was adopted unanimously to become the Committee’s decision on the matter.

Committee Decision

That the Disability Access and Inclusion Committee note the information presented in this report.

CARRIED 5 votes “for” / Nil votes “against”

Page 14 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

10.3 DAIC Nominations 2021

Summary

The purpose of this report is to advise that due to local government elections being held in October 2021, all Council Committee positions become vacant.

Executive Recommendation

That the Disability Access and Inclusion Committee (DAIC) note the information presented in this report.

Strategic Relevance

Regional Impact Statement

The DAIC provides opportunity for community members to make decisions that benefit Bunbury through the provision of accessible and inclusive facilities, open spaces, programs and services. This contributes to Bunbury

Page 15 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

being a welcoming and inclusive city for residents and visitors to the Bunbury Geographe region.

Background

Council elections will occur in October 2021 which means all Committees of Councils will spill and re-elect for all positions. The current DAIC is now coming to the end of its two-year tenure, with the 28 July 2021 meeting being the final meeting before the election.

Council Policy Compliance

The DAIC operates under the Council’s Code of Conduct.

The City’s DAIP commitments are outlined in the Access and Inclusion Council Policy.

Legislative Compliance

Disability Services Act 1993 (amended 2004) Local Government Act 1995

Officer Comments

The DAIC provides an opportunity for community members with lived experience of disability to oversee the implementation and review of the City’s Disability Access and Inclusion Plan and MARCIA initiatives.

Current Committee members are welcome to re-apply for their position on the DAIC for the next round.

The City would like to thank all members for their contribution over the last two years and wish them all the best for their future endeavours.

Analysis of Financial and Budget Implications

There are no financial or budgetary implications impacting from the recommendations of this report.

Page 16 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

Community Consultation

Not applicable

Councillor/Officer Consultation

Not applicable

Applicant Consultation

Not applicable

Timeline: Council Decision Implementation

Membership on the Committee, including Elected Member representation should be determined within two Ordinary Council Meetings from the Local Government Elections.

Outcome of the Meeting held 28 July 2021

The recommendation (as printed) was moved Jessica Te Ngaio, seconded Charmaine Herbst.

The Presiding Member put the motion to the vote and it was adopted unanimously to become the Committee’s decision on the matter.

Committee Decision

That the Disability Access and Inclusion Committee (DAIC) note the information presented in this report.

CARRIED 5 votes “for” / Nil votes “against”

Cr Turner and Cr Steck thanked the Committee Members and staff and encouraged Committee Members to reapply for the new term.

Page 17 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

11. Applications for Leave of Absence

Nil

12. Questions from Members

12.1 Response to Previous Questions from Members taken on Notice

Nil

12.2 Questions from Members

Cr Turner asked whether the Committee could look at offering an incentive to shop owners to make their shops more accessible.

Cr Steck asked whether clip-on ramps could be considered.

The Director Sustainable Communities advised that the biggest challenge was the fact that Victoria Street is full of heritage buildings. Once a business changes the fabric of the building, they are then required to upgrade which is costly.

Danika Wellington, Senior Community Partnerships Officer noted that Lorraine Crook, Community Partnerships Officer- Inclusion would be focussing on working more with shop owners to increase accessibility.

Cr Turner noted that the area used for elections and COVID-19 vaccinations at the Homemaker Centre were not accessible. She asked whether the City could require this.

The Director Sustainable Communities advised that this was private property and the City cannot require that this be made more accessible.

Page 18 28 July 2021 Minutes – Disability Access and Inclusion Committee ______

13. Urgent Business

Nil

14. Date of Next Meeting

The next meeting of the Disability Access and Inclusion Committee will be held once the new Committee has been appointed.

15. Close of Meeting

The Presiding Member declared the meeting closed at 4:17pm.

Page 19 Appendix MTBN-4

Audit Committee

Minutes 28 July 2021

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au 28 July 2021 Minutes – Audit Committee ______

Audit Committee Terms of Reference

The duties and responsibilities of the committee will be:

a) Provide guidance and assistance to Council as to the carrying out the functions of the local government in relation to audits and matters related to financial management; b) Meet with the auditor once in each year and provide a report to Council on the matters discussed and outcome of those discussions; c) Liaise with the CEO to ensure that the local government does everything in its power to: - assist the auditor to conduct the audit and carry out his or her other duties under the Local Government Act 1995; and - ensure that audits are conducted successfully and expeditiously; d) Examine the reports of the auditor after receiving a report from the CEO on the matters to: - determine if any matters raised require action to be taken by the local government; and - oversee the implementation of any action so determined in respect of those matters; e) Review the report prepared by the CEO on any actions taken in respect of any matters raised in the report of the auditor and presenting the report to Council for adoption prior to the end of the next financial year or 6 months after the last report prepared by the auditor is received, whichever is the latest in time; f) Review the scope of the internal audit plan and program and its effectiveness; g) Review the appropriateness of special internal audit assignments undertaken by internal audit at the request of Council or the CEO; h) Review the level of resources allocated to internal audit and the scope of its authority; i) Review reports of internal audits, monitor the implementation of recommendations made by the audit and review the extent to which Council and management reacts to matters raised; j) Facilitate liaison between the internal and external auditor to promote compatibility, to the extent appropriate, between their audit programs; k) Review the local government’s draft annual financial report, focusing on: - accounting policies and practices; - changes to accounting policies and practices; - the process used in making significant accounting estimates; - significant adjustments to the financial report (if any) arising from the audit process; - compliance with accounting standards and other reporting requirements; and - significant variances from prior years; l) Consider and recommend adoption of the annual financial report to Council. Review any significant changes that may arise subsequent to any such recommendation but before the annual financial report is signed; m) Address issues brought to the attention of the committee, including responding to requests from Council for advice that are within the parameters of the committee’s terms of reference; n) Seek information or obtain expert advice through the CEO on matters of concern within the scope of the committee’s terms of reference following authorisation from the Council; o) Review the annual Compliance Audit Return and report to the council the results of that review, p) Having regard to the culture and capability of the organisation, consider the CEO’s reviews of the appropriateness and effectiveness of the local government’s systems and procedures in regard to risk management, internal control and legislative compliance, required to be provided to the committee, and report to the council the results of those reviews; q) Monitor and advise the CEO when the CEO is carrying out functions in relation to a review of the appropriateness and effectiveness of the local government’s systems and procedures in regard to risk management, internal control and legislative compliance; r) Oversee the implementation of any action required following receipt of the review of the appropriateness and effectiveness of the local government’s systems and procedures in regard to risk management, internal control and legislative compliance; s) Monitor and advise the CEO when the CEO is carrying out functions in relation to a review of the appropriateness and effectiveness of the financial management systems and procedures; t) Oversee the implementation of any action required following receipt of a review of the appropriateness and effectiveness of the financial management systems and procedures.

Page | 2

28 July 2021 Minutes – Audit Committee ______

Table of Contents

1. Declaration of Opening ...... 4 2. Disclaimer ...... 4 3. Announcements from the Presiding Member ...... 4 4. Attendances ...... 4 4.1 Apologies ...... 5 4.2 Approved Leave of Absence ...... 5 5. Declaration of Interest ...... 5 6. Public Question Time ...... 5 7. Confirmation of Minutes ...... 5 8. Presentations...... 5 9. Method of Dealing with Agenda Business ...... 5 10. Reports ...... 6 10.1 2020/21 Interim Audit Findings ...... 6 10.2 Employee Leave Balances ...... 9 10.3 Office of the Auditor General – Recent Industry Audits ...... 11 11. Questions from Members ...... 14 11.1 Response to Previous Questions from Members taken on Notice ...... 14 11.2 Committee Discussion and Questions from Members ...... 14 12. Urgent Business ...... 14 13. Date of Next Meeting ...... 14 14. Close of Meeting ...... 14

Page | 3

28 July 2021 Minutes – Audit Committee ______

Acknowledgement of Country

We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and future.

Audit Committee Minutes 28 July 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening

The Presiding Member declared the meeting open at 11.00am.

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

As this was likely to be the last meeting of this committee prior to the October election, the Chair thanked members for their input and participation over the past 2 years, and in particular the contribution of Messer’s Foster and Barratt who have both been external members of the Committee since 2013.

4. Attendances

Committee Members: Member Name Representing Mayor Gary Brennan City of Bunbury Cr Jaysen Miguel (Presiding Member) City of Bunbury Cr Cheryl Kozisek City of Bunbury

Support Staff/Visitors: Name Title Mr Greg Golinski Manager Governance Mr Mal Osborne Chief Executive Officer Mrs Odetta Robertson A/ Director Strategy and Organisational Performance Mr Dave Chandler Director Strategy and Organisational Performance

Page | 4

28 July 2021 Minutes – Audit Committee ______

4.1 Apologies

Mr John Barratt Mr Stephen Foster Cr Michelle Steck

4.2 Approved Leave of Absence

Nil

5. Declaration of Interest

Nil

6. Public Question Time

Not applicable to this committee.

7. Confirmation of Minutes

Committee Decision: Moved: Mayor Brennan Seconded: Cr Kozisek

The minutes of the Audit Committee Meeting held on 4 March 2021 are confirmed as a true and accurate record. CARRIED

8. Presentations

Nil

9. Method of Dealing with Agenda Business

All items were dealt with in the order they appeared in the agenda.

Page | 5

28 July 2021 Minutes – Audit Committee ______

10. Reports

10.1 2020/21 Interim Audit Findings

File Ref: COB/3210 Applicant/Proponent: Internal Responsible Officer: David Ransom, Manager Finance Responsible Manager: David Ransom, Manager Finance Greg Golinski, Manager Governance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: CONFIDENTIAL Appendix 1: Interim Management Letter

Summary

AMD Chartered Accountants have completed the interim audit for the year ending 30 June 2021 on behalf of the Office of the Auditor General. The purpose of this report is to provide the Audit Committee with the interim audit results as expressed in the attached management letter.

Executive Recommendation

The Committee note the information provided in the Interim Management Letter at Appendix 1.

Voting Requirement: Simple Majority

Strategic Relevance

Theme 4 Our City Goal Civic leadership, partnerships and sound governance in delivering with and for the community Objective 4.4 A skilled organisation, which exercises responsible asset stewardship, sound financial management, and exemplary customer service

Regional Impact Statement

N/A

Background

The focus of the interim audit was to evaluate the City of Bunbury’s overall control environment, but not for expressing an opinion on the effectiveness of internal control, and to obtain an understanding of the key business processes, risks and internal controls relevant to the OAG’s audit of the annual financial report.

Council Policy Compliance

City of Bunbury Risk Management Framework • Council Policy Risk Management

Page | 6

28 July 2021 Minutes – Audit Committee ______

• City of Bunbury Risk Management Strategy • City of Bunbury Risk Management Plan

City of Bunbury Compliance Framework • Corporate Guideline: Legislative Compliance

City of Bunbury Internal Control Framework • Corporate Guideline: Internal Control

Legislative Compliance

Regulation 17 of the Local Government (Audit) Regulations 1996

r.17. CEO to review certain systems and procedures

(1) The CEO is to review the appropriateness and effectiveness of a local government’s systems and procedures in relation to –

(a) risk management; and (b) internal control; and (c) legislative compliance.

(2) The review may relate to any or all of the matters referred to in sub regulation (1)(a), (b) and (c), but each of those matters is to be the subject of a review not less than once in every 3 financial years. (3) The CEO is to report to the audit committee the results of that review.

Officer Comments

The attached management letter (Appendix 1) contains a listing of deficiencies in internal control and other matters that were identified during the interim audit. These matters have been discussed with management and their comments have been included on the attachment. The matters reported are limited to those deficiencies that were identified during the interim audit that the OAG have concluded are of enough importance to merit being reported to management.

Analysis of Financial and Budget Implications

N/A

Community Consultation

N/A

Councillor/Officer Consultation

N/A

Applicant Consultation

N/A

Page | 7

28 July 2021 Minutes – Audit Committee ______

Timeline: Council Decision Implementation

N/A

Outcome of Meeting 28 July 2021

General discussion took place in relation to this item, where it was noted that only 1 matter was raised by the Auditors during their interim audit.

The recommendation was moved by Cr Kozisek and seconded by Mayor Brennan and was carried unanimously as follows:

The Committee note the information provided in the Interim Management Letter at Appendix 1.

Page | 8

28 July 2021 Minutes – Audit Committee ______

10.2 Employee Leave Balances

File Ref: COB/3797 Applicant/Proponent: Internal Responsible Officer: David Ransom, Manager Finance Responsible Manager: David Ransom, Manager Finance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: CONFIDENTIAL Appendix 2: Employee Leave Balances as at 30 June 2021

Summary

The purpose of this report is to provide the Audit Committee with information relating to Annual Leave Accruals for City staff.

Executive Recommendation

That the Audit Committee receive the update.

Voting Requirements: Simple Majority

Strategic Relevance

Theme 4: Our City Goal: Civic leadership, partnerships and sound governance in delivering with and for the community Objective 4.4 A skilled organisation, which exercises responsible asset stewardship, sound financial management, and exemplary customer service

Regional Impact Statement

N/A

Background

The CEO has previously been requested by the Committee to provide a recurring report concerning accrued staff leave. This was requested on the basis of the risk presented to the City in carrying excessive leave liabilities.

At the last meeting of the Committee held on 4 March 2021, the Committee “received the leave balance update and noted the adverse excessive leave trend in the Sustainable Communities and Infrastructure directorates for the current reporting period, to be reviewed again as at 30 June 2021.”

This report fulfils this requirement and is provided bi-annually as at 30 June and 31 December each year.

Page | 9

28 July 2021 Minutes – Audit Committee ______

Council Policy Compliance

There are no Council policies relating to this report.

Legislative Compliance

N/A

Officer Comments

The attached report (Appendix 2) detail the City’s leave liabilities as at 30 June 2021. Note that the figures represent liabilities in excess of annual entitlements (4 or 5 weeks depending on the Officer) and also liabilities in excess of 8 weeks, which is defined by Fair Work Australia as being “excessive”.

Analysis of Financial and Budget Implications

Nil

Community Consultation

N/A

Elected Member/Officer Consultation

This matter is presented to the Committee for consideration.

Timeline: Council Decision Implementation

Effective immediately once adopted by Council.

Outcome of Meeting 28 July 2021

The recommendation was moved by Mayor Brennan and seconded by Cr Kozisek and was carried unanimously as follows:

That the Audit Committee receive the update.

Page | 10

28 July 2021 Minutes – Audit Committee ______

10.3 Office of the Auditor General – Recent Industry Audits

File Ref: COB/603 Applicant/Proponent: Internal Responsible Officer: Greg Golinski, Manager Governance Responsible Manager: Greg Golinski, Manager Governance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: Appendix 3: OAG Financial Audits of LG Entities Appendix 4: OAG Local Government General Computer Controls Appendix 5: OAG Regulation and Support of the LG Sector

Summary

The purpose of this report of for the Audit Committee to receive industry audits that were undertaken by the Office of the Audit General (OAG) in the 2020/21 financial year.

The City of Bunbury participated in those audits resulting in the reports at appendices 3 and 4, obviously through the annual financial audit but also as one of 50 local governments audited as part of computer control/cyber security testing. The City’s individual results for the 19/20 financial audit have previously been presented to the Committee in November 2020, however we are still awaiting the management letter for the general computer controls/cyber security audit that was undertaken earlier in 2021.

Appendix 5 details the results of the effectiveness regulation and support of the industry by the Department of Local Government, Sport and Cultural Industries.

Executive Recommendation

That the Committee note the information provided in this report.

Voting Requirement: Simple Majority

Strategic Relevance

Regional Impact Statement

N/A

Background

Appendix 3 provides an overview of industry trends and analysis resulting from the 19/20 financial audits undertaken by the OAG of all WA local governments.

Page | 11

28 July 2021 Minutes – Audit Committee ______

Appendix 4 provides and overview of findings for computer control/cyber security audits undertaken by OAG across 11 individual local governments in late 2020/early 2021, of which the City of Bunbury was one.

Appendix 5 details the results of the effectiveness regulation and support of the industry by the Department of Local Government, Sport and Cultural Industries, as assessed by the OAG in early 2021.

Council Policy Compliance

N/A

Legislative Compliance

N/A

Officer Comments

Appendix 3: The key recommendation from this report is a matter than has consistently been mentioned by the OAG in its meetings with the audit committee, being that the Department of Local Government, Sport and Cultural Industries (DLGSC) should assess whether the current financial ratios in the FM Regulations remain valid criteria for fairly measuring and reporting the performance of each local government entity.

The OAG have advocated for this previously and in particular whether the benchmarks set by the DLSCI for the Asset Sustainability Ratio and the Operating Surplus ratio are appropriate, given widespread industry non-compliance.

Appendix 4: The report summarises the results of OAG’s 2020 annual cycle of information systems audits across a selection of 50 local government entities, of which the City of Bunbury was one.

Local government entities rely on information systems to prepare their financial statements and to deliver important services to the public. The general computer controls audits assess whether local government entities’ system controls effectively support the confidentiality, integrity and availability of their information systems and financial reporting.

The report presents a summary of the findings reported to 50 local government entities in 2019-20. For 11 of the 50 local government’s OAG performed capability maturity assessments. A general computer controls audit with a capability maturity assessment is the most comprehensive information systems audit that OAG undertake, and they use the findings to inform audit risk assessment and work programs for the sector.

At the time of writing the City’s individual management letter was yet to be received in this regard. Once received the report will be presented to the next meeting of the Committee.

Appendix 5: The OAG was somewhat uncomplimentary of the DLGSCI in terms of it providing efficient and effective regulation and support to the sector. The report is self-explanatory and is provided for the information of the Committee.

Analysis of Financial and Budget Implications

Page | 12

28 July 2021 Minutes – Audit Committee ______

N/A

Community Consultation

N/A

Councillor/Officer Consultation

This matter is presented to the Committee for information.

Applicant Consultation

N/A

Timeline: Council Decision Implementation

N/A

Outcome of Meeting 28 July 2021

General discussion took place in relation to this item.

The Manager Governance indicated that the City is yet to receive its management letter from OAG regarding the Computer Controls Audit, but that this will be made available to the committee at the earliest possible opportunity.

The Mayor also noted Appendix 5, being the audit into the Regulation and Support of the LG Sector and how the issues raised should be of concern to the industry.

Accordingly, the Mayor moved and Cr Kozisek seconded an amended motion to that of the executive recommendation through adding an additional point 2, which was carried unanimously as follows:

That the Committee request that Council:

1. Note the information provided in this report; and 2. Refer the outcomes of the OAG report into the regulation and support of the local government sector to the South West Zone of WALGA for advocacy to the State Government.

Page | 13

28 July 2021 Minutes – Audit Committee ______

11. Questions from Members

11.1 Response to Previous Questions from Members taken on Notice

Nil

11.2 Committee Discussion and Questions from Members

The Mayor queried whether the City’s assets were adequately insured given the current boom in the construction industry in particular?

The Manager Finance responded that the City’s assets are revalued every 5 years, with the last revaluation undertaken in 2021. Infrastructure assets are revalued each year. The City’s insurance policies insure our assets on reinstatement, which make provision for up to a 5% escalation of the value declared for each asset.

12. Urgent Business

Nil

13. Date of Next Meeting

TBC pending timing of the Annual Financial Audit.

14. Close of Meeting

The Presiding Member closed the meeting at 11.23am.

Page | 14

Appendix MTBN-5

Policy Review and Development Committee

Minutes 29 July 2021

Committee Terms of Reference

1 To review all existing Bunbury City Council policies within a two year period, in line with the local government election cycle and facilitate the development of new policies for consideration by Council on an ongoing basis.

2 To make recommendations to Council on matters of policy, policy and local law review and policy and local law development.

3 To explore opportunities that promote policy development in all areas that are within Council’s jurisdiction.

4 To allow any draft policy developed and fully considered by another Advisory Committee of Council to be referred directly to Council for consideration.

5 To provide Bunbury City Councillors with assistance and support to develop new Council policies.

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

PRDC Minutes 29 July 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Table of Contents Item No Subject Page No

1. Declaration of Opening ...... 2 2. Disclaimer ...... 2 3. Announcements from the Presiding Member ...... 2 4. Attendances ...... 2 4.1 Apologies ...... 2 4.2 Approved Leave of Absence ...... 2 5. Declaration of Interest ...... 3 6. Confirmation of Minutes ...... 3 7. Method of Dealing with Agenda Business ...... 3 8. Reports ...... 4 8.1 Local Planning Policy for Design Review ...... 4 8.2 Proposed New Council Policy – Business Incentive Policy ...... 8 8.3 Review of Council Policy: Street Addressing ...... 13 8.4 Review of Council Policy: Council Delegates Reports ...... 15 8.5 Review of Council Policy: Elected Member Entitlements ...... 17 8.6 Review of Council Policy: Execution of Documents ...... 20 8.7 Review of Council Policy: Tree Management ...... 23 8.8 Review of Council Policy: Bushfire Inspection and Mitigation ...... 25 8.9 Review of Council Policy: Closed Circuit Television System ...... 27 9. Questions from Members ...... 29 9.1 Response to Previous Questions from Members taken on Notice ...... 29 9.2 Questions from Members ...... 29 10. Urgent Business ...... 29 11. Date of Next Meeting ...... 29 12. Close of Meeting ...... 29

Page 1 29 July 2021 Minutes – Policy Review and Development Committee ______

1. Declaration of Opening

The Presiding Member declared the meeting open at 10.30am.

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

Nil

4. Attendances

Committee Members: Member Name Representing Mayor Gary Brennan City of Bunbury Cr Wendy Giles (Deputy for Cr Steck) City of Bunbury Cr Amanda Yip City of Bunbury Cr Cheryl Kozisek (Presiding Member) City of Bunbury Cr Tresslyn Smith City of Bunbury

Ex-officio Members (non-voting): Member Name Representing Mr Gary Barbour Director Sustainable Communities

Support Staff: Name Title Mr Greg Golinski Manager Governance Mrs Leanne French Senior Governance and Risk Officer Mr Kelvin Storey Team Leader Strategic Planning and Urban Design Mr Mark Allies Team Leader Rangers and Emergency Management Ms Kristen Anderson Team Leader Economic Development Mrs Sarah Upton Manager Community Services

4.1 Apologies

Cr Steck

4.2 Approved Leave of Absence

Nil

Page 2 29 July 2021 Minutes – Policy Review and Development Committee ______

5. Declaration of Interest

Nil

6. Confirmation of Minutes

Committee Decision: Moved: Cr Yip Seconded: Cr Smith

The minutes of the Policy Review and Development Committee Meeting held on 27 May 2021 are confirmed as a true and accurate record. CARRIED

7. Method of Dealing with Agenda Business

All items were dealt with in the order they appeared in the agenda.

Page 3 29 July 2021 Minutes – Policy Review and Development Committee ______

8. Reports

8.1 Local Planning Policy for Design Review

File Ref: COB/3401 Applicant/Proponent: Internal Report Responsible Officer: Kelvin Storey, Team Leader Planning and Urban Design Responsible Manager: Felicity Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion: ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 1.1 – Draft Local Planning Policy Appendix 1.2 – Supporting Framework

Summary

Design Review Panels (DRPs) are groups of independent experts who advise on the design quality of a project or development proposal. Over the last 18 months officers have worked with other local authorities located within the South West region to establish a South West Joint Design Review Panel (SWJDRP).

A Memorandum of Understanding (MOU) and Terms of Reference (TOR) have been prepared by the participating local governments. These and other arrangements related to the initiation of the SWJDRP was reported at the Council Meeting held on 8 June 2021.

To support the process a local planning policy is required to: • establish a ‘head of power’ to create a relationship between the development assessment and design review process • outline the types of applications that will trigger design review • address fees and charges.

Executive Recommendation

That the Policy Review and Development Committee recommends that Council:

1. In accordance with clause 4 of ‘Division 2 – Local Planning Policies’ under ‘Part 2 – Local Planning Framework’ of ‘Schedule 2 – Deemed provisions for local planning schemes’ of the Planning and Development (Local Planning Schemes) Regulations 2015, proceed to advertise the draft Local Planning Policy for Design Review for public comment for a period of not less than 21 days.

2. Following public advertising, consider for adoption the draft Local Planning Policy for Design Review, along with any submissions lodged with the City of Bunbury during the public advertising period.

Voting Requirement: Simple Majority Vote

Page 4 29 July 2021 Minutes – Policy Review and Development Committee ______

Strategic Relevance

Theme 3: Our places and spaces Goal: A natural and built environment that reflects Bunbury’s core values. Objective 3.1 A city that is easy to get around with attractive streetscapes and pathways Objective 3.2 An irresistible city centre, with thriving businesses and a vibrant inner-city residential community Objective 3.3 High-quality urban design, well-planned neighbourhoods with housing choice, and appropriate provision for diverse land uses to meet the community’s needs Objective 3.6 The public health and amenity of the community is protected

Regional Impact Statement

The local governments of Augusta-Margaret River, Boyup Brook, Bunbury, Busselton, Bridgetown, Capel, Collie, Dardanup, Donnybrook Balingup, Harvey, Nannup collectively recognise the potential benefits of establishing a joint DRP in the South West region to assist in the assessment of development applications, structure plans and local planning policy.

The South West Development Commission indicated that they would provide a $3,000 grant to assist in establishing the SWJDRP.

Background

Design review is an independent and impartial evaluation process through which a panel of experts on the built environment assesses the design of a proposal. DRPs can be used for development applications, major public works, structure plans, local development plans and design related local planning policies.

DRP panels often contain a wide range of experience that can cover architecture, heritage, urban design, landscape architecture and planning. Their focus is on pre-lodgement advice, so that the DRP can influence the drafting of plans before the applicant is committed through fully worked up drawings.

Of the 29 metropolitan local governments in Perth, 25 have established DRPs. There are no DPRs in regional WA at the present time.

The Office for the Government Architect (OGA), the Department of Planning, Lands and Heritage and the South West Development Commission are supportive of establishing the SWJDRP.

Legislative and Council Policy Compliance

State Planning Policy 7.0 states that planning authorities should establish or provide access to design review processes for complex planning proposals. This is set out in the WAPC’s “Design Review Guide – Guidance for Local Governments to set up and operate a design review process”.

The Planning and Development (Local Planning Schemes) Regulations 2015 enables local government to prepare local planning policies in response to any matter related to the planning and development of the Scheme area.

Page 5 29 July 2021 Minutes – Policy Review and Development Committee ______

Officer Comments

Documents have already been drafted to assist in establishing the SWJDRP and these include a Memorandum of Understanding, Terms of Reference, and a City of Bunbury local planning policy. The draft local planning policy seeks to strike a balance in terms of what proposals would trigger a SWJDRP review. Although the threshold can be set at the discretion of the local government, it is generally intended to only capture the larger development applications where a 90-day timeframe applies that will allow sufficient time for design review to occur.

The local planning policy as drafted allows for three design reviews at no cost to the proponent, provided one of the reviews occurs before the lodgement of a development application. This arrangement is intended to incentivise early engagement with the panel, which increases opportunities for SWJDRP feedback to be incorporated into a design at a lower cost to the proponent.

The draft Local Planning Policy for Design Review is attached at Appendix 1.

Analysis of Financial and Budget Implications

The estimated budget for operating the SWJDRP would be $33,070 annually based on 12 meetings per year. Under the terms of the MOU the meeting costs would be divided equally between those local authorities with matters to be considered at a particular meeting. If three authorities had items every meeting, the total cost to the City would be around $11,000 (one- third of $33,070).

The initial assumptions to inform the budget are based on half of the meetings having agendas shared (with other local authorities) and half without. This results in a cost of $16,535, which can be reviewed once the panel is operational and there is a better understanding of the frequency of the City’s and Shires presenting items and sharing agendas.

Based on the above, a budget allocation of $16,600 for the 21/22 financial year was requested through the budgeting process. Further explanation regarding how this figure was arrived at and the overarching framework generally is attached at Appendix 2.

Community Consultation

After being considered by the Policy Review and Development Committee the draft Local Planning Policy for Design Review will be reported to the next available meeting of Council, and then advertised for public comment for 21 days as per Part 2, Division 1, Clause 4 of the Planning and Development (Local Planning Schemes) Regulations 2015. Information will be made available during the advertising period further how the SWJDRP is intended to operate and the types of matters which will be considered.

Councillor/Officer Consultation

A series of internal planning workshops were held with officers to scope out and discuss the SWJDRP. City Officers led the ‘Design Review Panel Establishment Working Group’ with representatives attending from all South West local government authorities.

Page 6 29 July 2021 Minutes – Policy Review and Development Committee ______

The arrangements for initiating the SWJDRP was presented at the Council Meeting held on 8 June 2021.

Timeline: Council Decision Implementation

Advertising of the draft Local Planning Policy for Design Review for public comment for a period of not less than 21 days will commence following Council’s determination.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Cr Yip and seconded by Cr Smith and was carried unanimously as follows:

That the Policy Review and Development Committee recommends that Council:

Page 7 29 July 2021 Minutes – Policy Review and Development Committee ______

8.2 Proposed New Council Policy – Business Incentive Policy

File Ref: COB/2297x COB/306 Applicant/Proponent: Internal Report Responsible Officer: Cassidy McGuire, Economic Development Officer Responsible Manager: Felicity Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 2.1 – Draft Council Policy Business Incentive Appendix 2.2 – Possible Incentive options Appendix 2.3 – Management Policy Business Incentive Appendix 2.4 – Stakeholder Consultation Summary Appendix 2.5 – Summary of Research Undertaken

Summary

The purpose of this report is for the Policy Review and Development Committee to adopt a new policy for business incentives.

Executive Recommendation

That the Policy Review and Development Committee recommend that Council note and endorse the Business Incentive Policy as attached at Appendix 2.1.

Voting Requirement: Simple Majority

Strategic Relevance

Theme 2 Our Economy Goal A thriving and dynamic economy, that plays to its strengths, and confidently presents to the world. Objective 2.1 Bunbury builds on its competitive advantages, supports innovation and celebrates business success.

Theme 2 Our Economy Goal A thriving and dynamic economy, that plays to its strengths, and confidently presents to the world. Objective 2.2 Bunbury is known far and wide for its strengths as a place to live, visit and do business.

Regional Impact Statement

This Policy is aimed at supporting the development of businesses in Bunbury, which in turn, contributes to the growth of the Bunbury Geographe region.

Page 8 29 July 2021 Minutes – Policy Review and Development Committee ______

Background

The creation of a Business Incentive Policy is an identified activity within the Business Support focus area of the City of Bunbury Economic Development Action Plan 2020-2023:

‘We will develop a Business Incentive Policy that encourages and entices investment and development in our city and that increases business and employment opportunities though a consistent and transparent approach.’

In Bunbury, small business, which are businesses who employ 0-19 people, make up 95.9% of the 2,966 businesses registered in Bunbury. The small business sector, who will receive most benefit from this policy employs more people than mining, agriculture, retail and government services combined.

The actions included within the Business Support focus area recognise the importance of building relationships with our business community and ensuring the City is providing opportunities for new and existing business as a stimulus for further growth and development within Bunbury.

Furthermore, the intent of providing these incentives to the business community is to: - Support the retention and growth of businesses in Bunbury - Support the establishment of new businesses in Bunbury - Support the diversification of business offerings in Bunbury - Build capacity within businesses - Expand and grow businesses’ physical footprints, workforce, reach and markets. - Build stronger relationships with businesses that form part of the City’s economy and community - Create a city that has a reputation for being business friendly

In developing the Policy, an extensive list of possible incentive options were considered, provided at Appendix 2.2.

The list of incentives was derived from a combination of sources, including contact with over 130 local governments across Australia through email, phone call, recommendation from other local governments and website research. Officers also discovered through this research, that a number of local governments did not have investment and/or business incentive policies.

Initiatives the City is currently conducting, but not formally promoting or recognising as incentives, were also included as options for consideration.

The incentives were evaluated against a matrix. The matrix assessed each incentive against a set of criteria, including whether the incentive was a financial or soft incentive (a non-financial incentive), the impact of the incentive in encouraging business development and growth and impact timeframes of the incentive to the target audience.

In further determining the suitability of incentives to offer within the Business Incentive Policy, Officers conducted internal and external stakeholder engagement processes, which focussed on gathering feedback on incentives that the City could offer.

Page 9 29 July 2021 Minutes – Policy Review and Development Committee ______

Officer research and stakeholder feedback showed that the provision of financial incentives to business, although nice to have, did not necessarily decide where a business was going to invest or conduct their business operations.

Growing a reputation for being easy to do business with and having access to quality information and timely approvals, were ultimately much more valuable to businesses and would encourage the business community to further invest into Bunbury.

Further consistent themes that emerged from the Officer research included: - Local governments are starting to distinguish between locational incentives (to steer or attract investment into favoured sectors or regions i.e., encouraging investors into region) and behavioural incentives (to influence the character, nature and quality of such investments i.e., enticing investors in certain business activities). - The need to keep the policy simple. Companies need to understand how easy it is to comply with the eligibility criteria to qualify for the incentives. - The importance of being business and development friendly.

The list of incentives the City is able to provide is included with the associated Management Policy, attached at Appendix 2.3.

The Business Incentive Policy has been developed, taking the above information and feedback into consideration and is now presented to the Policy Review Development Committee for consideration and further presentation to Council.

Council Policy Compliance

This report facilitates the adoption of a new Council Policy.

Legislative Compliance

Local Government Act 1995

Officer Comments

When developing the Business Incentive Policy, Officers were encouraged to think innovatively and collaboratively and to reflect the feedback received from other local governments and the results of stakeholder consultation.

The incentives included within this Policy have been thoroughly assessed. The incentives included within the Policy are meaningful and considered useful for the business community to utilise.

If endorsed, this Policy is intended to be made available to all existing businesses, as well as people looking to start new business in an effort to assist our existing business community and help grow new business ventures in Bunbury.

Developing a Business Incentive Policy is just one of the methods the City can utilise to help make doing business in Bunbury a more pleasurable experience, create meaningful relationships with the business community, build capacity within Bunbury businesses and grow Bunbury’s reputation as a business friendly city.

Page 10 29 July 2021 Minutes – Policy Review and Development Committee ______

Analysis of Financial and Budget Implications

Included within this Policy are a number of incentives that the City can deliver within its existing operations, however there are also a number of incentives provided that operate at a cost to the City. These are specified below: - Provision of Bunbury Grant Finder, $4,500 exclusive of GST per annum - Provision of economic and community data, $19,250 exclusive of GST per annum - Business networking events, $6,000 exclusive of GST per annum - Small business assistance grant [subject to funding approval and dependent on environmental and economic impacts such as COVID-19]. The City’s COVID-19 Business Support Grants delivered at a total cost of $119,680.50 - Inclusion in marketing and promotional campaigns

The cost of operating these programs is delivered through PR-4249 Implement Economic Development Strategy.

Small businesses, the main target audience of this policy, make up 95.9% of businesses in Bunbury which provides jobs for 22,432 people. Of the $50.1B in economic activity generated by small business in Western Australia, this means that on average, Bunbury businesses are contributing approximately $223,214 per business.

Incentives, such as the ones included within the Business Incentive Policy, are invaluable to our community and have flow on effects for the economy such as growing new job opportunities and increasing Bunbury’s population base.

Community Consultation

The Business Incentive Policy has been informed and prepared using the results of a number of consultation processes that have been undertaken.

Wherever possible, consultation was conducted in person by officers to ensure the consultation process was as collaborative as possible.

Consultation methods included: - Survey to Bunbury business community - Round table discussions - One on one interviews - Consultation with local governments across Australia

There were some common themes in the feedback received, these included: - Appreciation for the opportunity to provide feedback - The importance of being business and development friendly. Businesses want their local government to be easy to deal with - Faster, simplified processes and clearer guidelines - Improve on the ‘can do’ culture within the local government - Flexibility in processes and decisions making is valued - There is a perception within the community that it is hard to work with the City to achieve positive development outcomes - The need to keep the policy simple. Businesses need to easily interpret eligibility criteria to qualify for incentives.

Page 11 29 July 2021 Minutes – Policy Review and Development Committee ______

A stakeholder consultation summary is attached at Appendix 2.4 and includes the results of the survey, round table discussions and one to one business interviews.

A summary of research undertaken of other local governments is attached at Appendix 2.5.

Officers used the feedback received from other local governments and the results of stakeholder consultation to develop this Policy.

Councillor/Officer Consultation

Officers collaborated internally with all relevant departments and the Executive Leadership Team on the Business Incentive Policy.

Additionally, the City’s Elected Members have been briefed on the development of the policy and invited to provide feedback and encourage business contacts to contact Officers to participate in the external stakeholder engagement process, which is now presented to the Committee for consideration.

Applicant Consultation

Not applicable to this report.

Timeline: Council Decision Implementation

Following Council endorsement, the new policy will become effective immediately. Officers will then package and promote available incentives as well as contact all external stakeholders that provided feedback on the policy development.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item. During discussion it was suggested that the policy wording be slightly amended to include the city’s commitment to continuous improvement in the context of economic growth, which was generally agreed to. With this amendment, the recommendation was moved by Mayor Brennan and seconded by Cr Yip and was carried unanimously as follows:

That the Policy Review and Development Committee recommend that Council note and endorse the Business Incentive Policy as attached at Appendix 2.1 (as amended).

Page 12 29 July 2021 Minutes – Policy Review and Development Committee ______

8.3 Review of Council Policy: Street Addressing

File No. COB/306 Internal Internal Responsible Officer: David Ransom, Manager Finance Responsible Manager: David Ransom, Manager Finance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 3: Council Policy: Street Addressing

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Street Addressing. The policy was last reviewed in March 2019 and is now due for its biennial review.

Executive Recommendation

That the Policy Review and Development Committee recommend that Council note the review of existing Council Policy – Street Addressing, with no changes recommended.

Voting Requirement: Simple Majority Vote

Strategic Relevance Theme 4: Our City Goal: Civic leadership, partnerships and sound governance in delivering with and for the community. Objective 4.4: A skilled organisation, which exercise responsible asset stewardship, sound financial management, and exemplary customer service.

Regional Impact Statement

N/A

Background

The Street Addressing Policy was developed to establish a clearly documented policy position rather than an otherwise unidentified process which residents can relate to when seeking advice or opposing proposed re-allocation of street numbers. The Policy defines the standards and procedures for the assignment and amendment of street numbering within the City of Bunbury.

This policy was last reviewed by Council in March 2019 and is presented to the PRDC for discussion and review as part of Council’s policy review schedule.

Page 13 29 July 2021 Minutes – Policy Review and Development Committee ______

Council Policy Compliance

This report facilitates the review of existing Council Policy Street Addressing.

Legislative Compliance

N/A

Officer Comments

Officers have undertaken a review of the Council Policy Street Addressing as presented at Appendix 3 and suggest that the content of the current policy is appropriate.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Not applicable.

Councillor/Officer Consultation

This matter is presented to the Policy Review and Development Committee for consideration.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Cr Giles and seconded by Mayor Brennan and was carried unanimously as follows:

That the Policy Review and Development Committee recommend that Council note the review of existing Council Policy – Street Addressing, with no changes recommended.

Page 14 29 July 2021 Minutes – Policy Review and Development Committee ______

8.4 Review of Council Policy: Council Delegates Reports

File No. COB/306 Internal Internal Responsible Officer: Greg Golinski, Manager Governance Responsible Manager: Greg Golinski, Manager Governance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 4: Council Policy: Council Delegates Reports

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Council Delegates Reports. The policy was last reviewed in March 2019 and is now due for its biennial review.

Executive Recommendation

That the Policy Review and Development Committee recommend that Council note the review of existing Council Policy – Council Delegates Reports, with no changes recommended.

Voting Requirement: Simple Majority Vote

Regional Impact Statement

Not applicable.

Background

This policy was last reviewed by Council in March 2019 and is presented to the PRDC for discussion and review as part of Council’s policy review schedule.

Council Policy Compliance

This report facilitates the review of existing Council Policy Council Delegates Reports.

Page 15 29 July 2021 Minutes – Policy Review and Development Committee ______

Legislative Compliance

Not applicable.

Officer Comments

The Council Delegate Reports policy simply stipulates circumstances where Council delegates to external committees/organisations are to provide reports back to Council on the deliberations of the external committee/organisation. This ensures that Council is kept abreast of any issues that may have the potential to affect the City in future.

Officers have reviewed the existing policy (Appendix 4) and do not consider that any changes are required.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Not applicable.

Councillor/Officer Consultation

This matter is presented to the Policy Review and Development Committee for consideration.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Cr Yip and seconded by Cr Smith and was carried unanimously as follows:

That the Policy Review and Development Committee recommend that Council note the review of existing Council Policy – Council Delegates Reports, with no changes recommended.

Page 16 29 July 2021 Minutes – Policy Review and Development Committee ______

8.5 Review of Council Policy: Elected Member Entitlements

Fine No. COB/306 Applicant: Internal Responsible Officer: Dave Chandler, Director Strategy and Organisational Performance Responsible Manager: Dave Chandler, Director Strategy and Organisational Performance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 5: Revised Council Policy Elected Member Entitlements

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Elected Member Entitlements. Specifically, the changes proposed by Officers relate to the provision of and access to ICT hardware and systems. An updated policy is provided at Appendix 5.

Executive Recommendation

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Elected Member entitlements as presented.

Voting Requirement: Simple Majority Vote

Regional Impact Statement

Not applicable.

Background

Under the terms of the current Council Policy Elected Member Entitlements, Elected Members receive the maximum annual ICT allowance as determined by the Salaries and Allowances Tribunal (SAT), currently $3,500. It is the then the responsibility of each Elected Member to source an appropriate device (tablet, laptop or similar) that will enable access to the relevant City systems and documentation to facilitate the discharge of the duties of an Elected Member.

Page 17 29 July 2021 Minutes – Policy Review and Development Committee ______

Council Policy Compliance

This report facilitates the review of existing Council Policy Elected Member Entitlements.

Legislative Compliance

The Local Government Act provides parameters for Elected Member sitting fees and allowances. Further, the SAT determines the levels of sitting fees and allowances payable, with paragraph 17 of the most recent determination into Local Government CEOs and Elected Members relevant in this context:

It is emphasised that fees and allowances, in lieu of reimbursement of expenses, provided to elected members are not considered payment for work performed in a manner akin to regular employment arrangements. Elected members are provided these fees and allowances to recognise the commitment of their time and to ensure they are not out of pocket for expenses properly incurred in the fulfilment of their duties. The Tribunal’s original 2013 determination stated that “fees and allowances provided to elected members are not intended to be full time salaries for members”. The Tribunal continues to recognise the degree of voluntary community service in the role of elected members.

Officer Comments

Officers propose an amendment to those aspects of the Elected Member Entitlements policy that govern the application of the ICT allowance, and specifically that part of the allowance be utilised by the City to provide Elected Members with suitable technology, hardware and support in lieu of the full cash payment. Notionally, the amount utilised for this purpose annually will be approximately 50% of the maximum amount payable, with the balance payable as a cash lump sum to Elected Members.

The primary reason for the proposed change is to achieve commonality across hardware, the result of which will be adequate security of Council information, compatibility with City of Bunbury systems, and recordkeeping that abides by the requirements of the State Records Act.

Historically there have been several examples of Elected Members having difficulty accessing systems and platforms utilised by the City for information dissemination and e-meetings. With the current arrangements requiring Elected Members to supply their own hardware, there is inconsistency in devices utilised for this purpose, which makes management and troubleshooting difficult for ICT staff. Further to the reasons already mentioned, commonality would also ensure that staff have the ability to assist Elected Members with any ICT issues they may be having, with appropriate training also able to be provided.

Analysis of Financial and Budget Implications

Nil, as the proposed changes to the policy still entail budgeting for the maximum ICT allowance available to Elected Members.

Community Consultation

Not applicable.

Page 18 29 July 2021 Minutes – Policy Review and Development Committee ______

Councillor/Officer Consultation

This matter is presented to the Policy Review and Development Committee for consideration, and the matter has previously also been raised for discussion at a Strategic Briefing session.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination. Should Council adopt the Executive recommendation, it is expected that hardware will be distributed to Elected Members within a four-week period.

Outcome of Meeting – 29 July 2021

Extensive discussion took place in relation to this item.

Pursuant to standing order 11.1(b), the Mayor moved and Cr Kozisek seconded that this matter be deferred until after the 2021 City of Bunbury election.

The Presiding Member put the motion to the vote and it was carried 4 votes “for” to 1 vote “against”. Cr Yip voted against the motion.

Page 19 29 July 2021 Minutes – Policy Review and Development Committee ______

8.6 Review of Council Policy: Execution of Documents

Fine No. COB/306 Applicant: Internal Responsible Officer: Leanne French, Senior Governance and Risk Officer Responsible Manager: Greg Golinski, Manager Governance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 6: Revised Council Policy Execution of Documents

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Executive of Council Documents.

Executive Recommendation

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Execution of Documents as presented.

Voting Requirement: Simple Majority Vote

Regional Impact Statement

Not applicable.

Background

The Execution of Documents Council Policy was adopted on 26 June 2018, refer Council Decision 184/18. For a document to be signed on behalf of Council, the common seal has to be affixed unless a person has been otherwise authorised by Council to do so. This is prescribed by section 9.49A of the Local Government Act 1995.

Existing Council Policy Execution of Documents governs the overarching authorisations to various City officers so that Council approval is not required every time a document needs to be signed. This power is different from a delegation, which enables any officer to exercise an express power or duty. These authorisations merely set out the City officer who can sign the class of documents identified as part of fulfilling their duties.

Page 20 29 July 2021 Minutes – Policy Review and Development Committee ______

Council Policy Compliance

This report facilitates the review of existing Council Policy Execution of Documents.

Legislative Compliance

Section 9.49A (4) of the Local Government Act 1995 states that a local government may, by resolution, authorise the chief executive officer, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation.

Officer Comments

The administrative burden of coordinating the affixing of the common seal is significant and inflexible, particularly when there is urgency to the execution of a document. Officers consider the reliance on the seal to execute documents as too great, and unnecessary in the modern organisational context. This Policy has enabled Council to move away from relying on the seal except for situations prescribed by law or where there is customary or political significance in doing so.

Documents are identified in the current system as Category 1A, 1B, 2 or 3 documents, depending on their significance. A recent review with City officers identified the need make minor amendments to Category 2 documents, as presented in Appendix 6

The position of Director of Infrastructure has been added as an authority to execute documents requirement in the management of land as landowner. This addition will assist in the streamlining of processes within the Infrastructure Directorate.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Not applicable.

Councillor/Officer Consultation

Consultation has been undertaken with City Officers from the Infrastructure Directorate. This matter is presented to the Policy Review and Development Committee for consideration.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination.

Page 21 29 July 2021 Minutes – Policy Review and Development Committee ______

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Mayor Brennan and seconded by Cr Yip and was carried unanimously as follows:

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Execution of Documents as presented.

Page 22 29 July 2021 Minutes – Policy Review and Development Committee ______

8.7 Review of Council Policy: Tree Management

Fine No. COB/306 Applicant: Internal Responsible Officer: Aileen Clemens, Manager Infrastructure Maintenance Services Responsible Manager: Aileen Clemens, Manager Infrastructure Maintenance Services Executive: Gavin Harris, Director Infrastructure Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 7: Council Policy Tree Management

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Tree Management.

Executive Recommendation

That the Policy Review and Development Committee note that Council Policy Tree Management will be reviewed following the consideration and subsequent adoption by Council of the Greening Strategy and Public Open Space Strategy.

Voting Requirement: Simple Majority Vote

Regional Impact Statement

Not applicable.

Background

At the last meeting of the PRDC held in May, Cr Smith requested that any policies relating to the management of trees be presented to a subsequent meeting of the PRDC. This report fulfils this request.

Existing Council Policy Tree Management (see Appendix 7) governs the management of trees on Council-controlled land. The City’s Private Property local law provides parameters around when City staff can intervene regarding trees on private property (i.e. dangerous trees). The local law is currently being reviewed by Officer’s and is expected to be presented to this committee at its September meeting.

Page 23 29 July 2021 Minutes – Policy Review and Development Committee ______

Council Policy Compliance

This report facilitates the review of existing Council Policy Tree Management.

Legislative Compliance

N/A

Officer Comments

It is expected that within the next two months Council will be presented with the Greening Strategy and Public Open Space Strategy for consideration and adoption. These documents will impact a number of existing policy documents (both Council and management policies) including the Tree Management policy.

Accordingly, Officers do not consider that any changes are required until such time as the two strategies above have been considered by Council.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Not applicable.

Councillor/Officer Consultation

This matter is presented to the Policy Review and Development Committee for consideration.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Cr Smith and seconded by Cr Giles and was carried unanimously as follows:

Page 24 29 July 2021 Minutes – Policy Review and Development Committee ______

8.8 Review of Council Policy: Bushfire Inspection and Mitigation

Fine No. COB/306 Applicant: Internal Responsible Officer: Mark Allies, Team Leader Rangers and Emergency Management Responsible Manager: Sarah Upton, Manager Community Services Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☒ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☐ Information Purposes Attachments: Appendix 8: Council Policy Bushfire Inspection and Mitigation

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy Bushfire Inspection and Mitigation.

Executive Recommendation

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Bushfire Inspection and Mitigation as presented.

Voting Requirement: Simple Majority Vote

Regional Impact Statement

Not applicable.

Background

The Council Policy Bushfire Inspection and Mitigation was adopted on 2 September 2014, refer Council Decision 334/14. It was last reviewed on 19 March 2019 and is now due for its biennial review.

The Policy provides how the City of Bunbury will assess the risk of bush fire to properties, apply treatments, and collaborate with the Department of Fire and Emergency Services to engage and educated the community.

Page 25 29 July 2021 Minutes – Policy Review and Development Committee ______

Council Policy Compliance

This report facilitates the review of existing Council Policy Bushfire Inspection and Mitigation.

Legislative Compliance

Pursuant to section 33 of the Bush Fires Act 1954 local governments can develop local laws, being customised strategies to reduce the risk and impact from bush fire.

Officer Comments

Officers have undertaken a comprehensive review of the Council Policy Bushfire Inspection and Mitigation and proposed significant changes as presented in Appendix 8.

The review has enabled officers to consider best practice processes based on Australian Standards and which are supported by current data. The Policy has been revised to ensure the City’s practices and procedures in engaging with the community, assessing risks and applying treatments are consistent and lawful with the intent to reduce risk from individual properties, leading to a reduction of risk of bush fire to the whole community and surrounding local governments.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Not applicable.

Councillor/Officer Consultation

This matter is presented to the Policy Review and Development Committee for consideration.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Cr Giles and seconded by Cr Yip and was carried unanimously as follows:

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Bushfire Inspection and Mitigation as presented.

Page 26 29 July 2021 Minutes – Policy Review and Development Committee ______

8.9 Review of Council Policy: Closed Circuit Television System

Summary

This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy Closed Circuit Television System (CCTV).

Executive Recommendation

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Closed Circuit Television System as presented.

Voting Requirement: Simple Majority Vote

Regional Impact Statement

Not applicable.

Background

This policy was last reviewed by Council on 28 May 2019 and is presented to Council by the PRDC for discussion and review as part of Council’s policy review schedule. The purpose of the Policy is to guide and direct the Council regarding its Closed Circuit Television System.

Council Policy Compliance

This report facilitates the review of existing Council Policy Closed Circuit Television System.

Page 27 29 July 2021 Minutes – Policy Review and Development Committee ______

Legislative Compliance

The following legislation applies to this Policy: • WA Criminal Code Act Compilation Act 1913 • Criminal Procedures Act 2004 • Freedom of Information Act 1992 • State Records Act 2000 and General Disposal Authority 2015 • Surveillance Devices Act 1998

Officer Comments

Officers have undertaken a comprehensive review of the Council Policy Closed Circuit Television System and proposed changes as presented in Appendix 9.

The amendments proposed will ensure that the City continues to comply with statutory requirements in regard to the control of, access to, and management of data pertaining to the City’s Closed Circuit Television System.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Not applicable.

Councillor/Officer Consultation

This matter is presented to the Policy Review and Development Committee for consideration.

Applicant Consultation

Not applicable.

Timeline: Council Decision Implementation

Any revisions to the policy will take effect immediately following Council’s determination.

Outcome of Meeting – 29 July 2021

General discussion took place in relation to this item.

The executive recommendation was moved by Cr Yip and seconded by Cr Giles and was carried unanimously as follows:

That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Closed Circuit Television System as presented.

Page 28 29 July 2021 Minutes – Policy Review and Development Committee ______

9. Questions from Members

9.1 Response to Previous Questions from Members taken on Notice

Nil

9.2 Questions from Members

Nil

10. Urgent Business

Nil

11. Date of Next Meeting

10.30am, Thursday 30 September 2021

12. Close of Meeting

The Presiding Member closed the meeting at 11.28am.

Page 29 Appendix MTBN-6

CEO Performance Review Panel

Minutes 30 July 2021

Committee Terms of Reference 1.1 Council to appoint CEO Performance Review Panel following every local government election. 1.2 The panel must comprise of five members. The panel may include an independent observer. 1.3 Council authorises the CEO Performance Review Panel to undertake the CEO performance Review and report findings and recommendations to Council. 1.4 The primary functions of the Panel include: • Developing the initial performance agreement; • Conducting the performance review in line with the Policy requirements; • Reporting the performance review findings and recommendations to Council; and • Regular meetings to discuss and provide feedback if performance issues are identified. 1.5. Responsibilities of panel members: • Be fair, impartial and undertake the process with integrity; • Assessment is made free from bias and based on evidence of the CEO’s achievements against documented performance criteria; • Findings and recommendations are impartial and transparent; and • Any information received or produced by the Panel will be kept confidential; • The report for the performance review to Council will be presented in confidence in accordance with section 5.23 of the Act; • Accurate and comprehensive records of the performance management process will be created and registered within the City’s Electronic Data Record Management System; and • Manage all records in accordance with the City’s Record Keeping Plan. 1.6 The performance review process should commence at least 4 months prior to the required completion date. 1.7 Support, limited to administrative, will be provided by the Executive Assistant to the Mayor and the Manager People and Safety.

CITY OF BUNBURY 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7234 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

Table of Contents

Item No Subject Page No.

1. Declaration of Opening ...... 4 2. Disclaimer ...... 4 3. Announcements from the Presiding Member ...... 4 4. Attendances ...... 4 4.1 Apologies ...... 4 4.2 Approved Leave of Absence ...... 4 5. Declaration of Interest ...... 4 6. Confirmation of Minutes ...... 5 7. Method of Dealing with Agenda Business ...... 5 8. Reports ...... 6 8.1 Request for Quote - CEO Performance Review 2021-2024 ...... 6 9. Questions from Members ...... 10 9.1 Response to Previous Questions from Members taken on Notice ...... 10 9.2 Questions from Members ...... 10 10. Urgent Business ...... 10 11. Date of Next Meeting ...... 10 12. Close of Meeting ...... 10

30 July 2021 Minutes – Chief Executive Officer Performance Review Panel Acknowledgement of Country

We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and future.

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

We are one team We keep each other safe WE ARE COMMUNITY We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

Page 3 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

1. Declaration of Opening

The Presiding Member declared the meeting open at 11.02am

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

4. Attendances

Committee Members: Member Name Representing Mayor Gary Brennan (Presiding Member) City of Bunbury Councillor Wendy Giles City of Bunbury Councillor Cheryl Kozisek City of Bunbury Councillor Betty McCleary City of Bunbury Councillor Kris Plumb City of Bunbury

Ex-officio Members (non-voting): Member Name Representing Mr Mal Osborne Chief Executive Officer

Support Staff: Name Title Mrs Leanne French Senior Governance and Risk Officer

4.1 Apologies

Cr Kozisek

4.2 Approved Leave of Absence

Nil

5. Declaration of Interest

Nil

Page 4 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

6. Confirmation of Minutes

Committee Decision: Moved Cr McLeary Seconded Cr Giles

The minutes of the CEO Performance Review Panel meeting held on 2 December 2020 are confirmed as a true and accurate record. CARRIED

7. Method of Dealing with Agenda Business

All items were dealt with in the order they appeared in the agenda.

Page 5 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

8. Reports

8.1 Request for Quote - CEO Performance Review 2021-2024

File Ref: COB/515 Applicant/Proponent: Internal Responsible Officer: Leanne French, Senior Governance and Risk Officer Responsible Manager: Greg Golinski, Manager Finance Executive: Office of the CEO Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☒ Legislative ☐ Information Purposes

Attachments: Appendix CRSUC-1

Summary

Quotes for the Chief Executive Officer (CEO) Performance Review 2021-2024 have been received and the CEO Performance Review Panel is requested to appoint the preferred respondent as the consultant to undertake the CEO Performance Review for the period of July 2021 to February 2024 (3 reviews).

Executive Recommendation

That the CEO Performance Review Panel: 1. In consultation with the CEO, endorse the recommended consultant to provide CEO Performance Review 2021-2024; and 2. Authorise the CEO to enter into a contract with the recommended consultant for the CEO Performance Review 2021-2024.

Voting Requirement: Simple Majority

Strategic Relevance

Theme 4: Our City Goal Civic leadership, partnerships and sound governance in delivering with and for the community. Objective 4.4: A skilled organisation, which exercise responsible asset stewardship, sound financial management, and exemplary customer service.

Regional Impact Statement

Not applicable.

Background

The City sought quotes for the services of an experienced consultant to facilitate the annual CEO Performance Review and the development of performance criteria. The length of the contract is for the period of July 2021 to February 2024 (3 reviews).

Page 6 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

A total of eight (8) suppliers viewed the advertisement and at closing three (3) responses were received. One respondent withdrew their quotation, leaving two (2) to be assessed.

The quotes were evaluated using the following criteria:

Qualitative Criteria weighting 1. Relevant Experience 50% weighting 2. Demonstrated Understanding 20% weighting 3. Respondents Resources 10% weighting 4. Price 20% weighting

The Local Price Preference was not applicable to this quotation as no local suppliers quoted.

Evaluation of the quoted prices (and ranking) has been assessed but because the results are "commercial in confidence" details are listed in a Confidential Attachment that has been circulated to members under separate cover.

Council Policy Compliance

Quoting for goods and services is conducted in accordance with:

- Council Policy Purchasing - Council Policy Access and Inclusion

The Council Policy CEO Performance and Salary Review authorises the CEO Performance Review Panel to undertake the CEO Performance Review and report findings and recommendations to Council. Section 2 (Independent Consultant) of the Council Policy provides that the Panel, through the administration support provided, may engage an external facilitator to assist with the process of performance appraisal and the development of the performance agreement.

Legislative Compliance

Schedule 2 of the Local Government (Administration) Regulations 1996 provides the Model Standards for CEO Recruitment, performance and termination.

Officer Comments

Section 2, Council Policy CEO Performance and Salary Review provides:

2 Independent consultant 2.1 If the Panel does not have the resources and expertise to meet the expected standard of performance review, the Panel, through the administration support provided via point 1.7 may engage an external facilitator to assist with the process of performance appraisal and the development of the performance agreement. 2.2 A consultant must have experience in performance review and, if possible, experience in local government or dealing with the performance review of senior executives. 2.3 A consultant must not have any interest in, or relationship with, the Council or the CEO. In this policy, interest (a) means an interest that could, or could reasonably be perceived to, adversely affect the impartiality of the person having the interest; and

Page 7 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

(b) includes an interest arising from kinship, friendship or membership of an association. 2.4 A consultant may be required to facilitate: • Setting performance criteria; • Preparing the performance agreement; • Collecting performance evidence; • Writing the performance appraisal report; • Facilitating meetings between the performance review panel; • Assisting with the provision of feedback to the CEO; • Formulating plans to support improvement (if necessary); and • Providing an objective view regarding any performance management-related matters between the concerned parties. 2.5 Consultant services must be secured in accordance with the City’s Purchasing Policy.

The option to engage an external facilitator/consultant to assist with the process of performance appraisal and the development of the performance agreement/criteria was exercised with the scope of work defined as: Conducting an annual review and key performance setting process to be undertaken in line with the adopted “Council Policy CEO Performance and Salary Review”, including the key components detailed below: • Meet with CEO Performance Review Panel to discuss performance criteria; • Design and conduct individual interviews/feedback from Elected Members; • Design and conduct 360 degree feedback from stakeholders (stakeholders identified by CEO Review Panel); • Design and conduct 360 degree feedback from staff; • Collecting performance evidence • Write Final Performance Appraisal Report; • Facilitation of setting new key performance criteria in conjunction with a nominated City of Bunbury representative, including 2 workshops with Elected Members; • Final key performance indicators and metrics report to be provided to CEO Performance Review Panel; As per the Council Policy the CEO performance review process includes two timeframe cycles (Option A and Option B) depending the year in which the Ordinary Council Election is held. 2021 Review = Option B commencing late July, with the key performance criteria to be set post Ordinary Council Election (late October). 2022 Review = Option A commencing August. 2023 = Option B commencing mid July, and if required, the key performance criteria to be set post Ordinary Council Election (late October).

The following staff formed an assessment panel and undertook the evaluation of this quotation which is provided in Appendix 1: • Mr Gary Barbour, Director Sustainable Communities • Ms Odetta Robertson, Manager People & Safety • Ms Leanne French, A/Manager Governance

The shortlisted consultant provided examples of considerable experience in undertaking performance reviews of CEO’s, experience with local governments and development of performance criteria.

Page 8 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

Analysis of Financial and Budget Implications

An allocation of $20,000 per year for the next 3 years has been budgeted for the provision of services by an external consultant to undertake facilitation of the CEO performance review and setting of performance criteria.

Community Consultation

Not applicable.

Councillor/Officer Consultation

This report and assessment are provided to the CEO Performance Review Panel to facilitate the engagement of a consultant to assist with the process of the CEO performance appraisal and the development of the performance agreement.

Applicant Consultation

Not applicable

Timeline: Committee Decision Implementation

The recommendation of the Committee will be implemented immediately.

Outcome of Meeting 31 July 2021

General discussion took place in relation to this item.

The recommendation was moved by Cr McCleary and seconded by Cr Giles and was carried unanimously as follows:

For transparency, the recommended consultant for this contract is Price Consulting Pty Ltd. The total estimated contract price for the life of the three year period including GST is $40,570.08.

Page 9 30 July 2021 Minutes – Chief Executive Officer Performance Review Panel

9. Questions from Members

9.1 Response to Previous Questions from Members taken on Notice

9.2 Questions from Members

10. Urgent Business

Nil

11. Date of Next Meeting

TBC

12. Close of Meeting

The Presiding Member closed the meeting at 11.30am.

Page 10

Heritage Advisory Committee

Minutes 11 August 2021

Committee Terms of Reference

The Heritage Advisory Committee is to provide heritage advice on:

1. City-owned heritage assets

2. strategic and statutory planning instruments

3. promotion and education of heritage and history

4. enhancement of economic development and tourism opportunities

5. matters raised by the general community

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au 11 August 2021 Minutes – Heritage Advisory Committee ______

Table of Contents Item No Subject Page No

1. Declaration of Opening ...... 3 2. Disclaimer ...... 3 3. Announcements from the Presiding Member ...... 3 4. Attendances ...... 3 4.1 Apologies ...... 4 4.2 Approved Leave of Absence ...... 4 5. Declaration of Interest ...... 4 6. Public Question Time ...... 4 7. Confirmation of Minutes ...... 5 8. Petitions, Presentations and Deputations ...... 5 8.1 Petitions ...... 5 8.2 Presentations ...... 5 8.3 Deputations ...... 5 9. Method of Dealing with Agenda Business ...... 6 10. Reports ...... 7 10.1 Key Projects 2021/22 ...... 7 10.2 Summary of Referrals and Communications ...... 11 11. Applications for Leave of Absence ...... 14 12. Questions from Members ...... 14 12.1 Response to Previous Questions from Members taken on Notice ...... 14 12.2 Questions from Members ...... 14 13. Urgent Business ...... 14 14. Date of Next Meeting ...... 14 15. Close of Meeting...... 15

Page 1 11 August 2021 Minutes – Heritage Advisory Committee ______

Acknowledgement of Country We acknowledge the Traditional owners of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and emerging.

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

We are one team We keep each other safe WE ARE COMMUNITY We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

Page 2

Heritage Advisory Committee

Minutes 11 August 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening

The Presiding Member declared the meeting open at 4:00pm.

2. Disclaimer

Not applicable to this committee.

3. Announcements from the Presiding Member

There were no announcements from the Presiding Member.

4. Attendances

Committee Members: Member Name Representing Cr Tresslyn Smith Presiding Member Mrs Del Ambrosius Community Mr Bernhard Bischoff Community Mr Stephen Craddock Community Mr Graham Houghton Community Mr Kent Lyon (from 4:03pm) Community Mr Peter Suckling Community

Page 3 11 August 2021 Minutes – Heritage Advisory Committee ______

Support Staff: Name Title Mr Gary Barbour Director Sustainable Communities Ms Lacey Brown Strategic Planning Officer (Heritage) Ms Liz Allan Executive Assistant (Research and Projects) to the Director Sustainable Communities Steve de Meillon Team Leader Community Partnerships

4.1 Apologies

Cr Todd Brown and Duncan Rutherford were apologies for the meeting.

4.2 Approved Leave of Absence

Nil

6. Declaration of Interest

Nil

6. Public Question Time

Not applicable to this Committee

Page 4 11 August 2021 Minutes – Heritage Advisory Committee ______

7. Confirmation of Minutes

The Minutes of the Heritage Advisory Committee held on 14 April 2021 have been circulated.

Recommendation

The Minutes of the Heritage Advisory Committee held 14 April 2021 are confirmed as a true and accurate record.

Outcome of the Meeting held 11 August 2021

The recommendation was moved Graham Houghton, seconded Bernhard Bischoff.

The Presiding Member put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

Committee Decision

That the Minutes of the Heritage Advisory Committee Meeting held 14 April 2021 be confirmed as a true and correct record.

CARRIED 6 votes “for” / Nil votes “against”

8. Petitions, Presentations and Deputations

8.1 Petitions

Nil

8.2 Presentations

Steve de Meillon, Team Leader Community Partnerships addressed the Heritage Advisory Committee on the City’s Reconciliation Action Plan.

Kent Lyon entered the meeting at 4:03pm.

8.3 Deputations

Nil

Page 5 11 August 2021 Minutes – Heritage Advisory Committee ______

9. Method of Dealing with Agenda Business

Items are to be dealt with in the order that they appear.

Page 6 11 August 2021 Minutes – Heritage Advisory Committee ______

10. Reports

10.1 Key Projects 2021/22

File Ref: COB/517 Applicant/Proponent: Internal Report Responsible Officer: Lacey Brown, Strategic Planning Officer (Heritage) Responsible Manager: Felicity Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: Nil

Summary

This item is to update the Heritage Advisory Committee (HAC) on the status of existing and new strategic planning (heritage) projects in the 2021/22 financial year.

Executive Recommendation

That the Heritage Advisory Committee note the information provided on the status of existing and new strategic planning (heritage) projects in the 2021/22 financial year.

Strategic Relevance

Theme 4: Our City Goal: Civic leadership, partnerships and sound governance in delivering with and for the community. Objective 4.2: A highly-engaged and involved community, working together on strategy development and implementation.

Theme 3: Our places and spaces Goal: A natural and built environment that reflects Bunbury’s core values. Objective 3.3 High-quality urban design, well planned neighbourhoods with housing choice, and appropriate provision for diverse land uses to meet the community’s needs.

Regional Impact Statement

Heritage is important for the community and has environmental, economic and social benefits as a resource for present and future generations. The City of Bunbury recognises the importance of identifying, assessing and managing heritage places within its local government area to align with contemporary community values.

Background

There are strategies, events and programs with which the HAC are affiliated. This item is designed to outline these, their current status and future direction. The post-election Heritage Advisory Committee (HAC) met for the first time in December 2019 with some new members joining the Committee. It was thought timely to conduct a strategic planning workshop in February 2020

Page 7 11 August 2021 Minutes – Heritage Advisory Committee ______

with the new Committee to revisit the terms of reference, current projects and any priorities. On completion of the workshop, the HAC members agreed on five priorities that were consistent with the terms of reference.

Council Policy Compliance

This will define strategies and actions for the continued development of projects, policies, procedures and other initiatives that contribute to preserving, enhancing and promoting its local heritage.

Legislative Compliance

The following statutory planning instruments of the State Planning Framework and Local Planning Framework are applicable to the strategic priorities: • The Burra Charter • Heritage Act 2018 • Planning and Development Act 2005 • Planning and Development (Local Planning Schemes) Regulations 2015 • Relevant Local Planning Policies for Heritage • State Planning Policy 3.5 Historic Heritage Conservation

Officer Comments

HAC Priorities

The strategic planning workshop was held with HAC members after the closing of the February 2020 HAC meeting. It was facilitated by the Strategic Planning Officer (Heritage) with the Director Sustainable Communities and the consultant Heritage Advisor providing advice as required.

The workshop focused on the HAC Terms of Reference and projects that were currently addressed in the budget. On completion of the workshop, five priorities were identified by the HAC members and officers.

Current details and status are as follows:

Priority Project Summary Timeframe Current Budget 1. Ocean Beach A heritage trail adjacent to the footpath 2021-22 $30,000 Heritage Trail predominantly along Ocean Drive. Scoping study and Noongar Art engagement completed 2020/21. Budget and project confirmed for 2021/22. 2. Asset Management The City has 10 Conservation Management 2022-23 Nil - Prioritisation Plans (CMPs) for City-owned heritage assets. A Requires a lot of the conservation works occur reactively budget bid. due to lack of budget. A qualified professional is Approx. required to assess the CMPs, prioritise works $15k across the heritage assets and assign costs. This would allow for budget preparation and a rollout of works from year to year. This has been identified as a priority in the draft Heritage

Page 8 11 August 2021 Minutes – Heritage Advisory Committee ______

Priority Project Summary Timeframe Current Budget Strategy. 3. Street-by-street After the initial preparation of the Municipal 2021-22 $30, 000 survey to inform Heritage Inventory, places have been added to Local Heritage Survey the MHI by nomination only. This has resulted in (MHI) adhoc listings. The budget will allow a street-by street assessment of the Tree Street Area and CBD. 4. Policy development - Under the The Planning and Development (Local 2021-22 Will be Significant Tree Planning Schemes) Regulations 2015, local completed Register and Heritage governments have the ability to issue tree inhouse Conservation Notices preservation orders and heritage conservation notices. A public information sheet has been drafted and officers are awaiting release of a State model policy template. Will require a contemporary review of the draft tree listings. 5. Incorporation of This has been identified in the draft Heritage Strategy Expended heritage into City- Strategy. Officers are currently finalising the reviews are wide strategies draft to prepare for public consultation. ongoing

Local Government Election 16 October 2021

Spill of all Committees for election. Please note that all existing members will need to reapply.

Operational Projects

• State Heritage Awards 2021 • City of Bunbury Heritage Awards 2022 • Bunbury Heritage Forum (in line with the National Trust Heritage Festival 2022) • Heritage Advisory Service • Heritage Advisory Committee

Analysis of Financial and Budget Implications

The project for Asset Management Prioritisation has been identified in consultation and drafting of the Heritage Strategy as a priority. A budget of at least $15,000 will be recommended as part of Council budget deliberations for 2022/23 in due course.

Community Consultation

Not applicable

Councillor/Officer Consultation

Councillor members were consulted through the Heritage Advisory Committee.

Applicant Consultation

Not applicable

Page 9 11 August 2021 Minutes – Heritage Advisory Committee ______

Timeline: Council Decision Implementation

Not applicable

Outcome of the Meeting held 11 August 2021

The recommendation was moved Kent Lyon, seconded Stephen Craddock.

The Presiding Member put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

Committee Decision

That the Heritage Advisory Committee note the information provided on the status of existing and new strategic planning (heritage) projects in the 2021/22 financial year.

CARRIED 7 votes “for” / Nil votes “against”

Page 10 11 August 2021 Minutes – Heritage Advisory Committee ______

10.2 Summary of Referrals and Communications

File Ref: COB/517 Applicant/Proponent: Heritage Advisory Committee Responsible Officer: Lacey Brown, Strategic Planning Officer (Heritage) Responsible Manager: Felicity Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy ☐ Review ☐ Executive/Strategic ☐ Quasi-Judicial ☐ Legislative ☒ Information Purposes Attachments: Nil

Summary

The Heritage Advisor and Strategic Planning Officer (Heritage) have provided details to the Heritage Advisory Committee on recent development application referrals, discussions and events since the last Committee meeting.

Executive Recommendation

That the Heritage Advisory Committee note the summary of referrals and communications as detailed in the Officer Comments.

Strategic Relevance

Theme 1: Our community and culture Goal: A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment. Objective 1.4 Arts, culture, heritage and events that enrich our understanding and enjoyment of life, celebrate our identity and bring the community together.

Regional Impact Statement

Background

The Heritage Advisory Committee (HAC) is advised of recent development applications, decisions, policy, enquiries and/or events to assist in the awareness and promotion of heritage development and education in Bunbury. This provides a transparent approach for the wider community and is consistent with the terms of reference for the HAC.

Page 11 11 August 2021 Minutes – Heritage Advisory Committee ______

Legislative/Council Policy Compliance

The following statutory planning instruments of the State Planning Framework and Local Planning Framework are applicable to the assessment of development applications and heritage advice: • The Burra Charter • Heritage Act 2018 • Planning and Development Act 2005 • Planning and Development (Local Planning Schemes) Regulations 2015 • Relevant Local Planning Policies for Heritage • State Planning Policy 3.5 Historic Heritage Conservation

Officer Comments

The referral and communications list is as follows:

1 99A Stirling Street – new grouped dwelling 2 17 Ednie Street – retrospective approval for additions/outbuilding 3 52 Stirling Street – new additions to grouped dwellings and additional outbuilding 4 Stirling Street Arts Centre - Outbuilding 5 45 Moore Street – alterations and outbuilding 6 Red Mill Store – enquiry 7 Bunbury Women’s Club – window sealing 8 149 Victoria Street – Old Commonwealth Bank – amendment to original DA 9 15 Forrest Ave – demolition of building that was relocated to site in 1953 10 19 Austral Parade – Fence 11 62 Frankel Street – signage and window treatment enquiry 12 47A Moore Street - Carport 13 151 Victoria Street – Telstra Building – Façade Upgrades 14 Flynn Street – Replacement of Timber Grave Markers 15 Carmody Place – Fmr Railway Station – Lease Renewal Conditions for Cafe 16 44 William Street – enquiry 17 21 Charles Street – enquiry 18 51 Charles Street – written planning advice 19 Bunbury Museum and Heritage Centre – internal works 20 9 Park Street – enquiry 21 National Trust Information Forum – Looking after your heritage place 22 State Heritage Awards 2021

Analysis of Financial and Budget Implications

There are no financial or budget implications associated with this report.

Community Consultation

Not applicable

Page 12 11 August 2021 Minutes – Heritage Advisory Committee ______

Councillor/Officer Consultation

Councillor members were consulted through the Heritage Advisory Committee.

Applicant Consultation

Not applicable

Timeline: Council Decision Implementation

Not applicable

Outcome of the Meeting held 11 August 2021

The recommendation was moved Del Ambrosius, seconded Peter Suckling.

The Presiding Member put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

Committee Decision

That the Heritage Advisory Committee note the summary of referrals and communications as detailed in the Officer Comments.

CARRIED 7 votes “for” / Nil votes “against”

Page 13 11 August 2021 Minutes – Heritage Advisory Committee ______

11. Applications for Leave of Absence

Not applicable to this committee.

12. Questions from Members

12.1 Response to Previous Questions from Members taken on Notice

Nil

12.2 Questions from Members

Question 1 Del Ambrosius noted the state of the Leschenault Homestead and the deterioration of this Heritage Listed historical homestead. She acknowledged that this was port land and asked if there was anything that the City could do.

Answer 1: Gary Barbour advised that he would ring the General Manager to find out what Southern Ports’ intentions were for the Leschenault Homestead.

Question 2: Members of the Committee noted that Aqwest had purchased the old GWN building as it gave employees access to stabilise the reservoir. The question was asked whether photographic archives could be taken of the building.

Answer 2: Lacey Brown advised that this building was on the Municipal Heritage Inventory and prior to any demolition archival records would be required.

Question 3: Members noted that an event should be held to commemorate the opening of Jetty Road (the Arrol Crane/Timber Jetty) and asked if the family of John Vernon, as the mover of the original Timber Jetty Presentation Society Motion, could be invited to attend.

Answer 3: Gary Barbour advised that this could be looked at subject to agreement from the Department of Transport.

13. Urgent Business

Nil

14. Date of Next Meeting

The next meeting of the Heritage Advisory Committee will be held on 13 October 2021.

Page 14 11 August 2021 Minutes – Heritage Advisory Committee ______

15. Close of Meeting

The Presiding Member closed the meeting at 5:15pm.

Page 15 Appendix RAC-1

LPP – 1.4 Local Planning Policy for Design Review

Date reviewed: - Date adopted: Date commenced:

1 Preliminary ...... 2 2 Purpose ...... 2 3 Objectives ...... 2 4 Meaning of Terms ...... 2 5 Design Review Process ...... 3 6 Threshold ...... 3 7 Fees and Charges ...... 3 8 Reporting of Outcomes ...... 3

DISCLAIMER Whilst all care has been taken to accurately portray the current Scheme and/or policy provisions, no responsibility shall be taken for any omission or errors in this documentation. Consultation with the City of Bunbury should be made to view a legal version of this document. Local Planning Policy: Design Review

1 Preliminary

1.1 Citation: This local planning policy is prepared in accordance with Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 and may be cited as Local Planning Policy 1.4: Design Review.

1.2 Policy Area: This local planning policy applies to lands within the local government district of the City of Bunbury and as such, the local planning policy area is the Scheme area.

1.3 Policy Application: The provisions of this local planning policy apply to development applications or City projects, structure plans, planning policy and other similar documents that meet the threshold set out at Part 5.

2 Purpose

2.1 The purpose of this policy is to ensure the City takes into account design principles in significant developments and the planning policy framework and to refer such proposals to the South West Joint Design Review Panel.

2.2 The South West Joint Design Review Panel will be established and operate consistent with the process outlined by the State Government Design Review Guide - Guidance for local governments (the Design Review Guide), as augmented by the adopted Terms of Reference.

3 Objectives

In accordance with the aims of the Scheme, this local planning policy:

(a) ensures higher quality built-form outcomes and an improved public realm through Design Review of development applications and City projects (b) outlines the types of applications and other planning documents that will require design review (c) sets out the weight afforded to the advice provided by a Design Review Panel (d) establishes a process for fees and charges.

4 Meaning of Terms

Unless stated otherwise below, the terms used in this Local Planning Policy shall have the same meaning as defined in the Planning and Development Act 2005, the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations), the Scheme or the Residential Design Codes (R-Codes). The meaning of other specific words and expressions relevant to this policy are given below:

‘Design Review’ means an independent and impartial evaluation process in which experts on the built environment assess the design of a proposal.

‘Design Review Panel’ means a selected panel of experts who undertake a design review of a proposal (South West Joint Design Review Panel).

‘City’ means City of Bunbury.

‘Terms of Reference’ means the adopted Terms of Reference that establishes the role and functioning of the South West Joint Design Review Panel.

City of Bunbury 2|4 Local Planning Policy: Design Review

5 Design Review Process

5.1 The City will use the South West Joint Design Review to undertake design review for matters outlined at Part 6.

5.2 The establishment and operation of the panel is to occur in accordance with an adopted term of reference.

5.3 The Design Review Panel shall assess proposals against the design principles of State Planning Policy 7.0 Design of the Built Environment (WAPC, 2019).

5.4 The Design Review Panel performs an advisory function and the decision maker shall give due regard to the panel’s advice. The Design Review Panel does not report on compliance with the scheme or policies.

5.5 The City encourages proponents to undertake design review early in the design concept stage, prior to the submission of a development application. A number of referrals to the panel may be required depending on the complexity of the proposal.

6 Threshold

6.1 Design Review may be required for the following matters:

(a) All applications that meet the mandatory or optional requirement for Development Assessment Panels applications, where there is a design element that may impact on the character, appearance or streetscape of an area (b) Major development proposals where there is a design element that may have a significant impact on the character, appearance, or streetscape of an area at the discretion of the Director of Sustainable Communities (c) Any other planning proposal (e.g. Scheme Amendment, Structure Plan, Precinct Plan, Local Planning Policy, Local Development Plan, Design Guidelines; or City project) relating to the design of development and places may be referred to the Design Review Panel at the discretion of the Director of Sustainable Communities. 6.2 The purpose of the panel is to provide independent, expert advice on the design quality of the proposed development to the applicant, City officers, Council / the decision maker, to encourage innovative, high-quality designs that meet the needs of all stakeholders and the community.

7 Fees and Charges

7.1 No charge will be incurred by the proponent for up to three design reviews, provided at least one of those occur prior to lodgement of a development application.

7.2 The proponent shall reimburse the City for the sitting fees of Design Review Panel members for all subsequent Design Review Panel meetings.

7.2 Fees are to be paid to the City in accordance with Council's adopted schedule of fees and charges.

8 Reporting of Outcomes

All South West Joint Design Review Panel considerations relevant to the City of Bunbury will be reported to Council for noting at the first Ordinary Council Meeting following the outcome of the

City of Bunbury 3|4 Local Planning Policy: Design Review decision, and prior to going to development approval or the Joint Development Assessment Panel subject to legislative requirements.

City of Bunbury 4|4 Appendix RAC-2

Supporting Framework for the South West Joint Design Review Panel (SWJDRP)

Framework Requirements

One of the first tasks of the local government authority (LGA) working group in establishing the regional design review panel (DRP) was to draft a Memorandum of Understanding (MOU), Terms of Reference (TOR) and core elements of a draft/model local planning policy.

The intended framework comprises:

1) An MOU to be signed by the participating local government authority’s (LGA) CEOs that sets out the agreement for joint working and funding arrangements. This MOU appends a TOR for the joint Design Review Panel.

The MOU and the TOR are to be reviewed every 2 years, but as all the detail is set out in the TOR and in each local government’s local planning policy, apart from incorporating updates to reflect participating members, the MOU should stand the test of time without need for further amendment.

2) TOR for the joint Design Review Panel that set out the establishment, appointment and operation of the Design Review Panel.

3) A model local planning policy that each member local government would separately adopt under their respective schemes. The local planning policy gives the ‘head of power’ to the local governments to refer development applications and other matters to the SWJDRP and enables the panel’s recommendations to be a ‘material consideration’ in assessing and determining a DA, LDP or structure plans etc. As part of preparing their own local planning policy, each local government can determine what matters should be referred to the SWJDRP and how they intend to deal with DRP referral fees and cost recovery.

4) Draft model scheme amendment provisions inserted by way of a Scheme Amendment to each local government’s current Local Planning Scheme.

Administration

The SWJDRP will require administrative support to coordinate and run meetings. This could be in the form of a dedicated admin staff member (like a minute secretary) or a rotational admin staff member as is the case for the Joint Development Assessment Panels (DAPs). This is likely to equate to an additional 0.2 – 0.3 FTE. Their responsibilities would entail booking rooms and convening meetings (noting that it would be beneficial to schedule a regular monthly meeting date for the course of the year); set an agenda based on LGA referrals; contact SWJDRP members (and possibly contact specialist members based on a particular issue to be discussed – e.g. a member with heritage experience or one with landscape experience); invoice LGAs their proportion of costs; and agree with the chairperson the meeting minutes or recommendations and communicate this to the LGAs and applicants.

To make this process work and potentially access a pool of experienced professionals from the Perth and Peel that may sit of the SWJDRP, meetings would need to have access to video recording and streaming, as well as video / audio conferencing facilities. Referral Fees

Fees will be addressed individually by each member LGA.

Many existing local governments with a DRP do not charge a fee for design review, acknowledging the significant benefit offered by a DRP process. Notwithstanding, a wide range of fee rates exists across participating LGAs. The cost associated with establishing and operating a DRP have been summarised below, some figures have been provided for comparison from other local governments:

• Expression of Interest (EOI) adverting/circulation – $2,000-3,000. • Sitting fees for members. Panels average between 4 – 6 members and matters referred can require up to three reviews from a panel.

Local Authority Renumeration Joint City of South Perth and City of $220 per hour + GST Melville Panel City of Bayswater Chair $700 per meeting, $425 for others City of Vincent Chair $500 per meeting, $400 per meeting for others

• Administration support – the City of Stirling reclassified an Administration Officer position to service the DRP at a cost of $7,275 (per annum). This would cover agenda, minute preparation and other administrative tasks such as scheduling/inviting members, organising site inspections (if required), circulating agendas.

Other matters to be considered, which may not have an immediate cost is the following:

• Preparation of material for member inductions (and future reappointments) and member inductions/training (This can be provided by the Office of the Government Architect). • Venue provision.

Cost to the City of Bunbury

The following represents an estimation of likely referrals and therefore cost to the City:

In any 12 months around 6x major DAs, 2x infrastructure projects, 2x structure plans and 2x polices will be referred to the DRP (a total of 12 items per year). If each item is referred to the DRP 3 times, this total 36 referrals per year, meaning that the City alone could have up to 3 items per meeting (assuming monthly meetings).

If DRP members were paid on the basis of a sitting fee (as per the draft TOR where the presiding member will be paid $500 meeting, and all other members paid $400 per meeting - similar to the Development Assessment Panel (DAP) members (as set out in Schedule 2 of the DAP regulations) this would equate to $1,700 per meeting (for 4 DRP members) and $23,700 for 12 monthly meetings (or $26,070 including GST). It is expected that the sitting fees in this alternative model would be equally divided by the number of LGAs that had agenda items at each meeting.

Likewise, administration costs if shared equally at around $7,000 this would come to $1,400 per local authority.

On this basis, the expected budget for operating the SWJDRP would be $33,070 annually based on 12 meeting per year. Given the terms of the MOU the meeting costs would be divided by the number of local authorities with matters to be considered. If three authorities had items every meeting, the total cost to the City would be around $11,000 (one-third of $33,070).

It is recommended the initial assumptions to inform the budget are based on half of the meetings having agendas shared and half without. This results in a cost of $16,535, which can be reviewed once the panel is operational and there is a better understanding of the frequency of the Cities and Shires presenting items and sharing of agendas.

Based on the above, a budget allocation of $16,600 for the 21/22 financial year was requested through the budgeting process. Appendix RAC-3

BUSINESS INCENTIVE COUNCIL POLICY

POLICY STATEMENT

Bunbury, Western Australia’s Second City, is the heart of the Bunbury-Geographe region. It has a diverse economic base and is the service centre of the south west corner of Western Australia.

Economic development growth within our city and region is multifaceted, interconnected and the responsibility of many, including the City. Support to our business community is central to our success.

Through effective partnerships and initiatives, the City will strive to position itself as a prosperous and flourishing place to do business, seeking to attract and support business in Bunbury in order to stimulate sustainable growth, diversify our economy and add value to Bunbury and the Bunbury- Geographe region.

This Council Policy demonstrates the City of Bunbury’s commitment to supporting business and outlines a number of financial and non-financial incentives available to new and existing business as a stimulus for further growth and development.

POLICY SCOPE

This policy is available to: - Existing businesses in Bunbury - Existing businesses who are looking to relocate their business to Bunbury - Existing and non-existing business owners looking to establish a new business in Bunbury

POLICY DETAILS

The City of Bunbury is committed to continuous improvement, and through this Policy the City will deliver incentives that support economic growth and stimulate significant economic benefits.

The intent of providing these incentives is to: - Support the retention and growth of businesses in Bunbury - Support the establishment of new businesses in Bunbury - Support the diversification of business offerings in Bunbury - Build capacity within businesses - Expand and grow businesses’ physical footprints, workforce, reach and markets - Build stronger relationships with businesses that form part of the City’s economy and community - Create a city that has a reputation for being business friendly

Page 1 of 2 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Business Incentive Council Policy

Incentives will be available as per the City’s Management Policy Business Incentives and may be accessed by contacting the City’s Economic Development Team on (08) 9792 7000 or [email protected].

COMPLIANCE REQUIREMENTS

LEGISLATION • Local Government Act 1995

INDUSTRY

ORGANISATIONAL • City of Bunbury Economic Development Action Plan 2020-2023 • City of Bunbury Purchasing Council Policy

Document Control

Document Responsibilities: Owner: Director Sustainable Communities Owner Business Unit: Economic Development Reviewer: Team Leader Economic Development Decision Maker: Council Document Management: Adoption Details Review Frequency: biennial Next Due: [20##] Review Version Decision Reference: Synopsis: DOC/ [decision date / TRIM Ref] [brief description of the adoption / changes approved] Date Printed 30 July 2021

Page 2 of 2 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Possible Incentive Rates Grant Inclusion Reconfiguration lodgement meetings Discount Economic Single Discounts Site Selection New Business Assistance Direct Financial Dedicated Business Relocation Waiving ofdeveloperContributions Retrofit IncentiveGrant Building Free Dedicated Business Extended Special Investment Project pre‐lodgementplanning MoveProgram point Business CaseManager and AssistanceGrants toDevelopmentApplications in settlement DevelopmentSponsorship toleasesand and regional IncentivetostrategicIndustries ofentryforservices resource Incentives newbuilding ofaLot RatesProgram AssistanceOfficer Facilitation (talent marketing Incentive action terms consent licences IncentivesPolicy attraction

costsIncentiveGrant meetings free campaigns Services grant Program program) fromattending Options pre Access and Single maximum ofoneyear. and A financial A financial Offers adiscount administrative conversion payment foreligible charges strengthen networks.Thegrantwould promote commercialand growth, attract developments occurringwithin Council A single taking place. A rebate to choose A financial designed lodgement ofadevelopmentapplication participation. night, livemusic,performance A grantthatisofferedtwiceayear Provision being createdforthelot Provision prospective investors,providing A dedicatedBusiness business A financial Incentive that and A financial council team state government Offers grantsof$10,000 on A financial individual Program business retail and investment tomarket A rolewhereby networks established Extended infrastructure chargesallocated for theregion. greatest A discretionaryschemewhich and For Large‐scaleinvestmentprojects,theclient industries. officers acrosstherelevantdepartments,

commercial and building reserved education which application talenttotheareaand and wishestoprovideadditional until point tourism benefits totheLocal precincts. on whereby todeliversignificant ofnegotiatedinfrastructurecharges offreepre‐lodgementplanning with settlement commercialfacadeimprovementsand business Bunbury incentiveconsisting incentivethatapplies incentivetosupport incentiverangingfrom$5,000 ‐ $30,00 incentiverangingfrom$2,500 ‐ $20,000 incentiverangingfromarefundofcertainbuilding ofanybuilding(s) inclusion in othergovernment helps rentoroccupation conversions Thegrantwould eitherownership exclusivelyforthepromotion,

ofaccessthatprovides theregion. would and industry Eligible purposes,and adedicated and totheCityofBunbury todevelopersand round communication bodies additional training over requirements.

industrial developments/projects. in employment,and/or see Government terms AssistanceOfficerwho soonerand developerswill free groups otherlocations. forgrantsofup forpeople (whicheveristheearliest). thewaiving thatwill topursuenecessaryapprovals,introductions and retailprecincts,build providers. forland co‐operativeregional officerworksone‐on rates intended expectedtocreate injectstimulus developmentsthatinvolve cover assists

and departments, venues, seeks ofthelot and ofareduction fees theshire. businesses toeachlot continuity tolargescalereconfiguration not moreefficiently. between Area. are sustainable underanumberofcategories professionals, torelocatethelocal forland rates business purchased toattractand encouragement, Further clients ofdevelopercontributions accesstocouncil generate

collectedfrombusinesses havetheopportunity tobeusedforindustrial, also programmingand and is to$20,000 i.e. through meetingstobusiness, fortheduration encourage transferred undertakingasiteselection ofadviceand aimtoincreasebusiness ordeferthe stakeholders,obtains beautification with is explanation leasedorlicensed into prelodgementmeetings. actsasasingle and who orabsolution incentivesand/or specifically economic will fromCouncil. capacityin anincomestreamwhilst additional commercialpropertyretrofits.

thelocal provides ‐one with applying potential marketing haveconnectedwith fortherelocation anappointed receive support Investorsare forexteriorimprovementstoexisting forprojectsthatsupport innovation. orincentives,toassist orwithin departmentsand payment oftheagreed developmentand theconstruction, assistance spacesforcreative targeted forfinancial oftheconstruction, economy. ongoing co‐ordinated and business clients government projectsthatwill suppliers, newfull ofrateson point tohaveapplicable campaigns and ofalot developmentofthese fromCouncil. developersand commercialor Project twoyears fordevelopmentsthat

also in deferral thatsupport timelyresponsesfrom tohelp ofcontactfor resource support tobusinesses certainbusiness operatorsand in ‐time equivalent ofaneworexpanding offerings supported supply helping approval,and incentives. newdevelopments and processand thecitypriorto area, CaseManager. advicefromCouncil construction key o bring erectionor ofanewtitle f growthoutcomes accessto onceabusiness consent deliverthe those chain federaland production busines in and tomeet projectstha with their

infrastructur anattemptt netr.Business investors. byalarger in

activityat

contacts strategic a seeking

charges precincts jobs. is s is

and

o Business Business Developers Developers Business Developers Business Developers Developers Investors Developers Business, Developers Developers Business Business netr oainlN oysYsYsN oN oNo No No No No Yes Yes yes No No Locational Investors Developers Developers Investors Business Developers Business Business Developers Investors Developers Business, Developers Business Developers Developers Business, Investors Developers Investors Developers Audience Target and and

and and and and and

and and and and and and

Incentive Locational netv e e e No Yes Yes Yes Incentive Locational netv oN e oN oN e oNo No Yes No No No No Yes No No No No No Yes No No Yes No No No Incentive Behavioural Incentive Locational netv oN e oYsN oN oNo No No No No Yes No Yes No No Incentive Behavioural netv oN oN oN oN oYes No No No No No No No No No Incentive Behavioural Incentive Locational netv oYsYsNo Yes Yes No No No Yes No No Incentive No Behavioural No Yes No No Incentive Locational netv oN e No Yes No No Incentive Locational netv oN No No No Incentive Locational Incentive Locational netv oN e oN oN oN No No No No No No No Yes No No Incentive Behavioural Incentive Locational Incentive Locational netv e oN No No No Yes Incentive Locational netv oN e oN e oN oNo No No No Yes No No Yes No No Incentive Locational Incentive Locational netv oN e oN oN e oNo No Yes No No No No Yes No No Incentive Behavioural Incentive Behavioural Incentive Locational Behavioural Incentive/ Locational incentive

oN oN No No No No No e e oN No No No Yes Yes oN oNo No No No oN e No Yes No No e e oN No No No Yes Yes oN e Yes Yes No No e e oNo No Yes Yes e e oNo No Yes Yes

Administrative

Access to information or advice

Financial Yes Type

rate and charges abatement of No No Yes No oN oYsN No No Yes No No No No No No No oN oN oNo No No No No No Incentive

rate and charges deferment oN oYsNo Yes No No No oN e oNo No Yes No No e oN oNo No No No Yes oN oN No No No No No oN oN No No No No No oN oN oFinance, No No No No No No No No No No oN oN No No No No No oN oN No No No No No oN oN No No No No No oN oN No No No No No

rate and charges reduction Land Transfer

Grants

Disincentive

Recognition and praise Development Economic Development Economic Planning Finance Development, Economic Planning Development, Economic Development Economic Development, Economic Planning Development Economic Planning Development Economic Planning Development, Economic Development Development Economic Development Customer Service Development, Economic Development, Economic Development Development Economic City partly funded an outside Development/maybe Economic Development Development Planning Development Economic Planning Planning Development Development Development department(s) Responsible deliver Planning and and and and and and and and

agency

bythe

Lands

Lands to

New New New process New rcs oN oYsYsN oImmediate No No Yes Yes No No No process program or existing Change to rcs oN e e e e oMedium term No Yes Yes Yes Yes No No process program or existing Change to New New rcs oN oYsYsYsN Immediate Long term No No Yes Yes Yes Yes Yes No No No No No No No process process rcs oN oN oYsN Medium No Yes No No No No No New process program or existing Change to rcs oN oYsN e oLong term No Yes No Yes No No No process New rcs e oYsYsN oYsImmediate Yes No No Yes Yes No Yes process program or existing Change to rcs oN oYsN oN Long term No No No Yes No No No process program or existing Change to rcs oYsYsYsYsYsYsImmediate Yes Yes Yes Yes Yes Yes No process program or existing Change to New rcs e oYsYsN e oMedium term No Yes No Yes Yes No Yes process program or existing Change to New rcs oN oYsN e oImmediate No Immediate Yes No No Yes Yes No No Yes No No No No process No process rcs e oYsYsN oYsImmediate Yes No No Yes Yes No Yes process program or existing Change to rcs oN oYsN e oMedium term No Yes No Yes No No No process rcs oN oYsN e oMedium term No Yes No Yes No No No process New rcs oN oYsN e oLong term No Yes No Yes No No No process rcs oN oYsN e oImmediate No Yes No Yes No No No process rcs oN oYsN e oImmediate No Yes No Yes No No No process program or existing Change to process New New rcs oYsYsYsYsYsYsImmediate Yes Yes Yes Yes Yes Yes No process rcs oN oYsN e oMedium term No Yes No Yes No No No process existing or programa new process Change to programor programor programor

programor programor programor programor programor programor programor programor programor program or

process

oN oYes No No No

Easier access to advice/ Information

Enhanced design outcomes Impact ofIncentive Faster outcomes

Relationship building No

Attraction of desirable/ strategic businesses oN Immediate No No

Financial impact

processes streamlined Immediate ierm Impact Impact Timeframe term

design between through Bunbury, aswellbuilding Provides encouragement design between relationshipsbetween Businesses Bunbury. Provides encouragement Bunbury. the area, Supports Generates Bunbury. Provides encouragement and for adesignated Provides anincomestresmforhteCityspecifically Target Bunbury. Provides encouragement Bunbury, aswellbuilding Provides encouragement Provides anenhancedservicetobusinesses businesses/developers encourages developmentfrom encourages development. who Provides support Generates ubr.YsYsN oN Newcastle No No No Yes Yes Bunbury. Target Bunbury. Provides encouragement one point businesses/developers encourages developmentfrom who Provides support streamlining environment, savingtimeforemployeesand source, Bunbury. Provides encouragement developers and otherwise. who Provides support design between otherwise. businesses/developers encourages developmentfrom who Bunbury. Provides encouragement streamlining environment, savingtimeforemployeesand Target in otherwise. source, Bunbury, Provides encouragement Provides support providing beautificaton are are are are audience audience audience outcomes. outcomes. outcomes. creatingamore creatinga thecreationofnewFTE. choosing choosing choosing choosing theCityand theCityand theCityand helping theCityin ofcontact. as wellbuilding business business are excellentservice. processes. processes. ofAction promoted,building shows receives receives receives area, tostimulate tobusinesses tobusinesses tobusinesses to

todevelopin todevelopin

todevelopin ofthearea. to developin more growthand growthand attractingdesirable businesses developersand developersand developersand theCityand thathelps commitmentfromtheCity who who who business business

to information consistent information fordevelopmentin fordevelopmentin fordevelopmentin fordevelopmentin fordevelopmentin fordevelopmentin fordevelopmentin fordevelopmentin fordevelopmentin Targetaudience maynot maynot maynot stronger stronger stronger thelocal

and and and and Bunbury,and Bunbury,and Bunbury,and Bunbury,and innovation innovation with friendly friendly uies e e oN No No No Yes Yes business.

developers developers developers developers advicefrom have have have relationships relationships relationships fromone fromone enhanced enhanced enhanced theupkeep economy talentto

in and

e e oN oNewcastle (NSW) No No No Yes Yes e e oNo No Yes Yes e e oYsNo Yes No Yes Yes e e oN oRockhampton No No No Yes Yes e e oN No No No Yes Yes e e oN No No No Yes Yes e e e No Yes Yes Yes e e oN oFraser Coast No No No Yes Yes e e e No Yes Yes Yes e e oN No No No Yes Yes e e oN oHume No No No Yes Yes e e oN oUpper No No No Yes Yes e e oN oWhitehorse, Albury(NSW) No No No Yes Yes e e e oN Newcastle No No Yes Yes Yes e e oN oBallina No No No Yes Yes e e oNo No Yes Yes e e oN No No No Yes Yes e e e oN Upper Hutt(NZ) No No Yes Yes Yes Yes e e oN No No No Yes Yes Linkages

SCP Appendix RAC-4 e oN No No No Yes

EDAP oropportunities

CCAP

Digital City No No No No Bunbury Promo

Campaspe (NSW), Albury(NSW) (QLD0, Cowra(NSW) Sunshine Upper Hutt(NZ) Upper Hutt(NZ) (VIC), Michell Geelong (VIC),Surf Fraser Fraser (NSW), Griffith Sunshine Places incentiveisused

Coast Hutt(NZ) (NSW) Coast Coast,Logan Coast,Albury (NSW) (NSW) (VIC),Sydney (VIC) (NSW) Coast

Change to Business, existing A reduction or rebate on the price of land purchased from Council. Developers and Locational Economic program or Provides encouragement for development in Reduced fee on property transactions Investors Incentive No No Yes No No No No No No No Development, Lands process No Yes No Yes Yes No No Long term Bunbury. Yes Yes No No No In addition to businesses feeling supported by their local Council, this incentive provides the opportunity to promote the business offerings in A program where the City provides recognition to businesses within the local government Locational Economic New program or Bunbury, encouraging spend and promoting Waverley (NSW), Victoria Business Awards Program area. Business Incentive No No Yes No No No No No No Yes Development process No No No Yes No No No Immediate Bunbury as a great place to visit. Yes Yes No No No Park (WA) Change to Business, existing Businesses feel supported by their local Council Provision of information and contact details for Industry Bodies and Chamber of Developers and Locational Economic program or and are provided with the opportunity to further Fraser Coast, Albury Industry Networking Commerce groups, including an introductory meeting. Investors Incentive No Yes No No No No No No No Yes Development process Yes No No Yes No No No Immediate expand their networks. Yes Yes No No No (NSW), Victoria Park Change to Access to business profile and marketing assistance through Council’s website, Business, existing Businesses feel supported by their local Council Business Profile & newsletter and business networks including local business support organisations and Developers and Locational Economic program or and are provided with the opportunity to further Fraser Coast, Canning Marketing & Connectivity Chambers of Commerce. Investors Incentive No Yes No No No No No No No Yes Development process Yes No No Yes No No No Medium term expand their networks. Yes Yes No No No (WA)

Business, Economic Businesses feel supported by their local Council Provision of general public relations/media advice and assistance and/or participation in Developers and Locational Development, Public New program or and are provided with the opportunity to further Fraser Coast, Albury Community Engagement marketing/awareness campaigns to assist with community engagement for relevant projects Investors Incentive No Yes No No No No No No No No Relations process Yes No No Yes No No No Medium term expand their networks. Yes Yes No No Yes (NSW) Change to Businesses are able to find information easily, A simple, easy to understand website that has specific sections that are there to assist existing creating a more business friendly environment, business by providing business assistance advice i.e. starting a business, small business Locational Economic program or saving time for employees and streamlining Business Friendly Website advice and grants for business . Business Incentive Yes Yes No No No No No No No No Development, PR process Yes No Yes Yes No No No Medium term processes. Yes Yes No Yes Yes Perth, Stirling Change to An online business network where businesses can add themselves to a local business existing Businesses feel supported by their local Council directory, find out about local events and conduct procurement processes through the Business and Locational Economic program or and are provided with the opportunity to further Localised Business Network network. Developers Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Long term expand their networks. Yes Yes No Yes Yes Victoria Park (WA) Developes and investors are able to find Business, Economic information about Bunbury more easily, An interactive site that provides a one stop solution for investing in the local government Developers and Locational Development, Public New program or encouraging investment and development into the Invest website area, including interactive website and investment prospectus. Investors Incentive No Yes No No No No No No No No Relations process Yes No Yes Yes No No No Long term city. Yes Yes No Yes Yes Victoria Park (WA) Businesses feel supported by their local Council and are provided with the opportunity to further A podcast which aims to provide relevant, timely and insightful business information to local Locational Economic New program or expand their networks and are able to access Business Podcast businesses and the wider business community. Business Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Immediate information quicker. Yes Yes No No No Canning (WA) Change to A calendar for the business community incorporates training and business events from the existing Businesses feel supported by their Council, are able local government, as well as industry bodies, business support organisations and the local Locational Economic program or to find information easily and are provided with Business Events Calendar Chamber of Commerce. Business Incentive No Yes No No No No No No No No Development process Yes No No No No No Immediate the opportunity to upskill. Yes Yes No No No (Canning (WA) Change to Business, existing Developers and Investors feel suported by the City, Delivers access to trade and investment delegations and opportunities for international Developers and Locational Economic program or encouraging investment and development into the Trade and Investment delegations connections and provides clients with key international market information. Investors Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Immediate area. Yes Yes No No No Sunshine Coast Change to Business, existing Developers and Investors feel suported by the City, For groups seeking to visit Council for purposes relating to trade and investment, Sister City Developers and Locational Economic program or encouraging investment and development into the Delegate support and Assistance relationship or technical knowledge sharing. Investors Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Long term area. Yes Yes No No No Cairns Business, Economic Developers and Investors feel suported by the City, Provision of a guided familiarisation tour to highlight the region’s unique characteristics and Developers and Locational Development, Visitor New program or encouraging investment and development into the Fraser Coast, Albury Guided Famil Tours business potential. Investors Incentive No Yes No No No No No No No Yes Centre process Yes No No Yes No No No Long term area. Yes Yes No No No (NSW) Change to Business, existing Developers and Investors feel suported by the City, Developers and Locational Economic program or encouraging investment and development into the Business Case Development Support Provision of tailored information packages to assist client investment decisions. Investors Incentive Yes No No No No No No No No No Development process Yes No Yes Yes No No No Immediate area. Yes Yes No No No Sunshine Coast Change to Business, existing Developers and Investors feel suported by the City, Provision of preliminary analysis of potential site options, site visits, support and contact Developers and Locational Economic program or encouraging investment and development into the Sunshine Coast, Fraser Customised site selection assistance with key commercial agents, and specialist relocation advice. Investors Incentive Yes No No No No No No No No No Development process Yes No Yes Yes No No No Immediate area. Yes Yes No No No Coast Change to Business, existing Easy to access information on how to register a new business, access to information on State Developers and Locational Economic program or Assistance for Businesses wanting to get started programs, grants, Federal programs, business assistance. Investors Incentive No Yes No No No No No No No No Development process Yes No No Yes No No Yes Immediate easy to find information on how to get started Yes Yes No No No Cairns Change to Business, existing Developers and Locational Economic program or Support for Businesses wanting to grow Easy to access information on support for growing businesses from Federal, State agencies. Investors Incentive No Yes No No No No No No No No Development process Yes No Yes Yes No No No Immediate easy to find support on how to grow your business Yes Yes No No No Cairns Change to Business, existing Provides enhanced design outcomes. Encourages Establishment of a Pre‐application advisory committee for Establishment of a pre‐application advisory committee to discuss the proposal and Council Developers and Locational Economic program or development in Bunbury, as well as builds stronger large scale projects processes Investors Incentive Yes No No No No No No No No No Development process Yes Yes Yes Yes No No No Immediate relationships between the City and developers. Yes Yes No No No Change to existing Business and Locational program or Businesses are appreciative of the quick turn Reducing payment times for small business Reduction of payments times on invoices for business. Developers Incentive Yes No No No No No No No No No Finance process Yes No No Yes No No No Immediate around times for payment, resulting Yes Yes No No No Geelong Change to existing Encourages development in Bunbury, as well as Fast Tracked Guaranteed Planning Approval timeframes including provision of pre‐lodgement Business and Locational Planning and program or builds stronger relationships between the City and Development Application meetings, dedicated assistance and guidance. Developers Incentive Yes No No No No No No No No No Development process No No No Yes No No Yes Immediate developers. Yes Yes No No No Fraser Coast Change to existing Creates a more business friendly environment, Business Welcome Provision of a package of information pertinent to business operations in the local Locational Economic program or saves time for employees and streamlining Fraser Coast, Victoria Park Information Package government area, to prospective investors or relocating employees. Business Incentive Yes Yes No No No No No No No No Development process Yes No Yes Yes No No Yes Medium term processes. Yes Yes No No No (WA), Canning (WA) Change to Businesses feel supported by their local Council A regional business support network which provides support through disciplines including existing and are provided with the opportunity to further accounting, legal, marketing, financial planning, banking, business mentoring, real estate, Locational Economic program or expand their networks and are able to access Business Support Network construction and more. Business Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Medium term information quicker. Yes Yes No No No Fraser Coast

Council conducts an audit twice yearly to measure occupancy trends and the industry mix at Encourages investment and development in each commercial centre. The audits identify emerging strengths and issues in commercial Business, Bunbury, as well as builds stronger relationships areas for better understanding and planning to meet the needs of business owners, residents Developers and Locational Economic New program or between the City, local business and future Commercial Centre Occupancy audits and visitors. Investors Incentive No Yes No No No No No No No No Development process Yes Yes No Yes Yes No No Medium term developers and investors. Yes Yes No Yes No Waverley (NSW)

Offering of helpful hints on how businesses can get help to save money on electricity bills Locational Economic New program or Businesses feel supported by their local Council Environmental power and water saving initiatives other programs available for reducing water costs at work. Business Incentive No Yes No No No No No No No No Development process Yes No No Yes Yes No No Immediate and are able to access information quicker. Yes Yes No No No Waverley (NSW) Change to Businesses feel supported by their local Council existing and are provided with the opportunity to further A program which provides a platform for talented business people to share their successes Locational Economic program or expand their networks and are able to access Business Forum Program and learnings to inspire and teach local business people. Business Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Medium term information. Yes Yes No No No Waverley (NSW) Council provides online access to shire specific demographic/economic data which can be Change to Waverley (NSW), Albury used freely, making information accessible to the broadest possible audience, thus Business, existing Developers and Investors feel suported by the City, (NSW), Cowra (NSW), promoting evidence‐based decision making for planning, development and growth at both Developers and Locational Economic program or encouraging investment and development into the Canning (WA),Fraser Community Profile business and community level. Investors Incentive No Yes No No No No No No No No Development process Yes No No No No No No Immediate area. Yes Yes No No No Coast Change to existing Developers and Investors feel suported by the City, Support to businesses and developers in accessing state and commonwealth government Business and Locational Economic program or encouraging investment and development into the Grant Finder grant program as well as programs offered by other private organisations. Developers Incentive No Yes No No No No No No No No Development process Yes No No No No Yes No Immediate area. Yes Yes No No No Change to existing Businesses feel supported by their local Council Locational Environmental program or and are provided with the opportunity to further Free Trade Areas Allows usage of footpaths immediately outside of a business without having to pay a fee. Business Incentive Yes No No No No No No No No No Health process No No No Yes No No Yes Medium term expand opportunites to make income. Yes Yes No No No Victoria Park (WA) Change to existing Support to local businesses by offering special permits to business owners and reserved Locational Environmental program or Parking for local business parking bay agreements. Business Incentive Yes No No No No Yes No No No No Health process No No No Yes No Yes Yes Immediate Businesses feel supported by their local Council. Yes Yes No Yes No Victoria Park (WA) Sponsors a number of participants to further develop themselves and their business at each Businesses feel supported by their local Council different stage of business. The City sponsors the cost of each successful mentee and and are provided with the opportunity to further facilitate the connection between the applicant and the agency providing the best mentoring Locational Economic New program or expand their networks and are able to access Business Mentoring Program opportunity. Business Incentive No Yes No No No No No No No No Development process Yes No No Yes No No No Medium term information quicker. Yes Yes No No No Canning (WA) Appendix RAC-5

BUSINESS INCENTIVE MANAGEMENT POLICY

POLICY STATEMENT

Bunbury, Western Australia’s Second City, is the heart of the Bunbury-Geographe region. It has a diverse economic base and is the service centre of the south west corner of Western Australia.

Economic development growth within our city and region is multifaceted, interconnected and the responsibility of many, including the City. Support to our business community is central to our success.

This Management Policy provides a framework in which the City of Bunbury officers are able to offer and negotiate a number of financial and non-financial incentives available to new and existing business as a stimulus for further growth and development.

POLICY SCOPE

Purpose and Intent of Management Policy The City provides a number of incentives to its business community. The intent of providing these incentives is to: - Support the retention and growth of businesses in Bunbury - Support the establishment of new businesses in Bunbury - Support the diversification of business offerings in Bunbury - Build capacity within businesses - Expand and grow businesses’ physical footprints, workforce, reach and markets. - Build stronger relationships with businesses that form part of the City’s economy and community - Create a city that has a reputation for being business friendly

Eligibility Criteria This policy is available to: - Existing businesses in Bunbury - Existing businesses who are looking to relocate their business to Bunbury - Existing and non-existing business owners looking to establish a new business in Bunbury

Page 1 of 3 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. BUSINESS INCENTIVE MANAGEMENT POLICY

POLICY DETAILS

Available Incentives The following incentives are available through this Management Policy:

Incentive Description Grant assistance Provision of free, online grants database filled with grants available to Bunbury businesses, as well as advice on applying for funding. Business Case Development Support Provision of local economic and research data and information to assist with business case development. Business Networking Events Provision of networking events and opportunities where the business community can interact with City staff, create connections and ask questions. Business Welcome Information Packages Packages of relevant information to a number of home-based business operators and prospective businesses looking for assistance to start their business and are not sure of the regulations or permits needed through the City. Access to tailored planning advice City Planners available during business opening hours to accommodate walk-in, telephone and email planning enquiries and provide associated information. First Point of Contact maintained In an effort to assist businesses through the development application pathway and obtain faster approvals, maintaining the first point of contact from a business owner to the Planning department, to be the contact for the life of the request, project, or relevant planning approval process. Flexible Rate Payment options Ability to enter into flexible payment plans for rates payments aiding businesses with cash flow. Free Trade Areas The area in front of a business, usually a footpath area, that the adjoining business is able to utilise to display their goods free of charge. Options for inclusion in marketing and Access and inclusion in video, local events, blogs and promotional campaigns (subject to internal editorial pieces that showcase local businesses, review) including the options to buy-in on City commissioned marketing campaigns when run. Local Pricing Preference Bunbury businesses tendering for City of Bunbury goods and services receive a 5% price preference to a maximum of $50,000 when their tender or quotation is being assessed.

Page 2 of 3 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. BUSINESS INCENTIVE MANAGEMENT POLICY

Incentive Description Small Business Assistance Grant (subject to Grant funding program to deliver direct financial funding and when in response to support to small businesses to innovate, adapt, environmental and economic impacts) foster business continuity and increase business capabilities. Small Business Information and Advice A centralised area on the City’s website that showcases the support services available to businesses located in the Bunbury LGA.

POLICY PROCEDURE

Application Procedure These incentives already exist within the City’s processes and are accessible to eligible applicants.

For access to these incentives, the applicant is required to: - Contact the City’s Economic Development team on (08) 9792 7000 or [email protected]

The applicant may be required to provide further information about their business or business venture.

COMPLIANCE REQUIREMENTS

LEGISLATION • Local Government Act 1995

ORGANISATIONAL • City of Bunbury Economic Development Action Plan 2020-2023 • City of Bunbury Purchasing Council Policy

Document Control

Document Responsibilities: Owner: Director Sustainable Communities Owner Business Unit: Economic Development Reviewer: Team Leader Economic Development Decision Maker: Executive Team Document Management: Adoption Details Review Frequency: biennial Next Due: [20##] Review Version Decision Reference: Synopsis: [decision date / TRIM Ref] [brief description of the adoption / changes approved] Date Printed 22 July 2021

Page 3 of 3 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Appendix RAC-6 Stakeholder Consultation Summary

Stakeholder Consultation Summary, no particular order

Throughout the onset of the COVID‐19 pandemic, processes were simplified and expedited‐ stakeholder encourages this to continue. Stakeholder has recognised the cost to lease premises within the CBD is high, and has queried whether disincentives could be used to encourage property owners to provide leasing opportunities. Developers are aware of the local governments that are easy to deal with. Stakeholder encouraged the City to improve the 'can do' attitude and the ease of access to information and processes. Create a business development and investor concierge roles i.e. City sales people, who are provided the flexibility to negotiate and who are responsible for maintaining strategic relationships in Bunbury. The stakeholder has encouraged a solutions orientated approach to be taken with every assessment. Direct contacts for applications is valued. Ensure forms are print friendly. Think innovatively to discover opportunities i.e. incentivise and offer land over carparks to encourage development in Bunbury. Developers will choose the easiest Council to deal with. Improve ease of access throughout the CBD i.e. CAT busses. Proactively engage developers to encourage investment within Bunbury. Present a vision of being progressive, but also follow up with action. Increase the City's rates base by providing information to home owners who have the available land to subdivide. Provide education campaigns to building representatives so they are informed of the options existing home owners can perform. The City has the ability to take on an advocacy role to support larger industries and business in relocating or expanding operations into Bunbury and the South West region. Survey other CBD's to hear about incentives offered around shopping spaces.

Stakeholder identified a number of waivers and concessions the City currently offers for consideration and provided information about the City previously having differential rates. Stakeholder advised that differential rates may be revisited based if the GRV results in an imbalance on the rates paid be residential and business members and also provided information on special business rates programs that have been investigated in the past (CBD rates), however has never gained support from the business community as no consensus could be gained on paying additional rates. Stakeholder is supportive of policies and is currently investigating applications and information provided that may not be clear or straight forward to community members. Stakeholder has advised that Public Open Space contributions often reduce the profit margin on mum and dad subdivisions. This is often a deal breaker.

Flexibility in all aspects of Council processes is appreciated and encouraged. This is the one thing stakeholder would like to see the City strive to be.

Stakeholder has requested the City improve timelines and efficiencies. Permitted uses within LPS8 are not flexible and changes made to definitions mean that it is confusing for national brands to meet requirements. Regulations don't change as quickly as the retail market/ business does. Stakeholder would like City planners to go out and meet with applicants to see the potential development and discuss the opportunities and not just give a no answer. With preliminary planning meetings, has experienced being told one thing in person and then has received something different in writing‐ consistency with advice given is appreciated. Stakeholder has encouraged the City to support growth outside of the CBD and encourage residential development. Encourage rate abatements or rates charged at undeveloped land rates instead of GRV for ten years. Stakeholder has advised that rate concessions and reliefs may assist. Shorten timeframes for change for simple applications i.e. change of use applications (currently 4‐6 weeks turn around), as the long turn around pushes lease commencement date and rent payments out. Provide online applications. There is value in pre‐lodgement preliminary planning meetings. Stakeholder would like a planner/ officer available during business hours to make an appointment, book a meeting online or conduct teleconference is useful. Improve ease of information between the City with government agencies, when approval or comment is required from government agencies. Stakeholder recommend use of a concierge system, as this is beneficial in helping navigate throughout planning and health processes. Ensure City staff and information are accessible. Alert developers of issues upfront. Provide flexibility on parking requirements. Waive application fees. Don't set precents. Create FAQ's and provide information on what developments are happening around the city. Red tape is always going to be there, the City can provide a positive service and support the community in walking businesses and developers through the red tape. Ensure the City is practicing a 'can do', helpful and pro development attitude. Concierge for investment attraction needed. Introduce a 'no such thing as no' concept. Find ways to connect with business, such as promotion and advertising and spread the message that Bunbury is recovering.

Stakeholder provided a number of incentives and considerations in relation to business that the City may wish to offer to its business community: Business grant programs (attraction) – including a ‘Start Right’ business program aimed at attracting new businesses to start‐up in the area. The grants are up to $5,000 and can be used towards fit‐out, technology (Post systems etc), signage etc. Business grant programs (retention) – various models have been trialled including ‘streams’ (technology, physical improvements and upskilling staff) Place activation grants – small quick‐fire grants of $500 to encourage businesses to activate their business and/or space outside their business (live music nights, coffee tasting experiences etc) and then promote these events for free for the businesses as part of a seasonal campaign (See Subiaco brand). Sponsoring places for business owners/innovators/start‐ups into relevant programs (Curtin Ignition, AIM management, Start‐up programs etc) or create your own such as Subiaco Connect, but would advise to sponsor places, much less stress than creating your own to only achieve the same outcome! Matched grant funding for these programs is available for LGAs via the Australian Government Entrepreneurs’ program. Low cost/free business support programs (funded by LGA or partner with external service) – bring capacity building workshops into the local area, using local business people to deliver the sessions where possible Hosting/sponsoring a range of events in the local area including events that attract innovators and start‐ups (Perth Angels Investor Pitch Nights etc), business networking events, business insights breakfasts/seminars/dinners Recognising the local areas key strengths and competitive advantage and raising profile of these through effective marketing and promotion including attending/speaking at high‐profile events as a representative of the area (Property Conferences, trade shows etc) Showcasing how the City is making it easy to be in business in the City, and to do business with the City Promote how the City is supporting Tourism businesses as a unique business group to attract visitors to the area Provide free promotional opportunities for businesses (Subiaco’s We are Subiaco campaign) or partner with local PR agencies to offer discounts to other local businesses (Subiaco’s Get Noticed scheme) Consider physical spaces to nurture business growth – low‐cost co‐working spaces or community business hub. Consider whether the local area is a potential innovation district. Place strategies – upgrades to business areas infrastructure and streetscape – these items are very important to retaining businesses. Provide Incentives for business to attend events at no cost, and pop‐up bar costs fully covered by the City (security, fences etc). Stakeholder is not aware of incentives currently offered by City of Bunbury. Would like City to offer financial assistance/incentives to obtain working premises or capital. To make doing business with the City easier, stakeholder would like to see the City correspond directly and individually with business to see where we can assist each other. Not aware of incentives currently offered by City of Bunbury. Would like City to offer an incentive of lower rates. To make doing business with the City easier, stakeholder would like to see the City cut the red tape.

Not aware of incentives currently offered by City of Bunbury. Would like City to offer discounted fees for use of city owned properties and provision of business information. To make doing business with the City easier, stakeholder would like to see the City provide further information. Not aware of incentives currently offered by City of Bunbury. Would like City to offer lower rent and the City give more benefits to small businesses. To make doing business with the City easier, stakeholder would like to see the City allow more flexibility with advertising rights and help promote small businesses.

Stakeholder has advised a business friendly website and invest website is scheduled to be live in March 2022, which can be utilised to share information, however in the meantime, the City can promote incentives though the Bunbury Brighter website if required. Stakeholder supports the idea of a business concierge. Ensure the City tailors its message to target audiences and be clear on expectations. Not aware of incentives currently offered by City of Bunbury. Would like City to offer businesses incentives to encourage them to implement the 5 Bin Waste Management plan within their business. There is a need to educate business's and connect the dots to help reduce the waste of our City. Could even aim to be low waste City (which would be amazing). Need to encourage business's to be aware of the changes with single use plastics and encourage them to start implementing changes now. stakeholder thinks the City is great to work with but doesn't know about what the City offers to make doing business with the City easier.

Not aware of incentives currently offered by City of Bunbury. Stakeholder has advised they believe incentives are like bait; you can rope someone in to take the bait, but they wont last long if they are relying on the incentive (bait), incentive programs are a short term view on things and doesn't feel they should be considered as any form of real solution for Bunbury's current or future business or developers. Stakeholder believes the focus should be on the City and government systems and process's around business and development relative to how easy they are to work with, like any relationship if its more challenging then it needs to be it wont last or wont happen at all, no diamond ring is worth being screamed at every day. Have a clearer more definitive system internally for opening new business when dealing with applications etc. perhaps a role where stakeholder can deal with one person who then assist in liaising with all the corresponding departments to avoid any confusion, overlap and time delays. The biggest thing stakeholder suggests is recognising the people in Bunbury that are making investments and listen to what they have to say, work with them on their business ideas as most of what they see, experience themself and hear from other business owners, is that its always difficult to have conversations around making changes with in a business due to a closed mind from the City of Bunbury staff, as business owners we know what's required to make sure our business's are successful not only now but years into the future, and working together with the city at times can be paramount to that long term success, there is a reason the cbd has so many empty shops. Stakeholder has also advised: I'm not naïve to think you must have some crazy request that make no sense or are a clear NO, but I'm sure you get request that may seem outside the lines however I feel what needs to happen though with these situations is that the business most of the time has a good financial reason for wanting to change something or open something and it should be understood by both the business and the city that with out profit there is no business and with out business the city is dead, therefore rather then there being a NO application closed actually sit down and work together as a team on a solution to achieve if not the original desired outcome but something similar to allow longevity in the business community, I personally have business's in other WA councils and other states and unfortunately I have found Bunbury the hardest to deal with and most closed minded, I would love to continue investing in Bunbury but at the moment I'm funnelling profits to open new business in other areas ATM as I'm uncertain with the future and lack confidence surrounding our CBD

Not aware of incentives currently offered by City of Bunbury but has utilised Post COVID‐19 incentive to engage local contractors. Would like City to offer faster approval processes and clearer outlines about what is required when applying for developments. To make doing business with the City easier, stakeholder would like to see better communication between COB departments when applications are being processed. Not aware of incentives currently offered by City of Bunbury. Would like City to make the process easier, consolidate information, dedicated business support at the City. To make doing business with the City easier, stakeholder would like to see dedicated business support contact/concierge to help cut through the red tape. Stakeholder supportive of policies, and provides a concierge service to the community when staff resourcing is available.

Aware of some incentives offered by the City and has utilised incentives with the City. stakeholder is aware that some Local Governments offered Covid Safe Packs to businesses which included signage, masks, sanitiser etc and has seen in other small towns signage in small businesses that says something like "Thankyou for supporting a local small business" with the Local Governments logo on it. Relevant talks, regular informal options to meet and greet staff. Stakeholder has advised Busselton have a monthly coffee and chat in the Library in which a Councillor and a Senior staff member are available to discuss any queries, concerns. Stakeholder encourages the City to Develop a trust type account which sets aside funds for to support small business ‐ rate contribution from business was approximately over 30% of the total Council budget yet the spend on business is under 2%. Provide advertising, and promotion opportunities. Negotiate better buying opportunities across. Discounted Sports Centre fees for two memberships per rate paying business. Facilitate a seek and find type competition getting the public to go to businesses. To make doing business with the City easier, stakeholder would like to see more access informally better responses via email, as sometimes there is no response. The Snap, Send Solve App is great though. Keep communicating with business owners and giving them opportunities for feedback and involvement. Not aware of incentives currently offered by City of Bunbury. Would like City to offer any sort of financial incentive. To make doing business with the City easier, stakeholder would like to see business after hours as they are a great way for companies like ourselves to hear from the City directly regarding upcoming opportunities and issues.

Not aware of incentives currently offered by City of Bunbury. Would like City to provide recognition of local businesses that are doing well and engagement with, and better communication/follow‐up with prospective developers, as first hand experience with this on large private/local investment option recently has been questionable. To make doing business with the City easier, stakeholder would like to see: When developers are engaged in negotiations/discussions with the City, a single point of contact that returns emails/calls diligently would be nice. Recent experience from the stakeholder was that this was lacking and has almost turned them away from large development and future development in Bunbury, where they live. Not aware of incentives currently offered by City of Bunbury. Would like City to offer ease of development and building approvals and ease of permits for trading of cafe's and bars onto footpaths. To make doing business with the City easier, stakeholder would like to see rapid approvals, lost time costs business money and simple application process for permits/approvals. Aware of one incentive offered by the City but has not utilised any incentives offered by the City. Stakeholder has advised the City does not prioritise the need for external investments and the building of larger projects here. In reports they have seen published in the past it barely gets a mention and the stakeholder has whether the City doesn't employ responsible people who can take the lead on this subject. Stakeholder runs a sole operator business and has little to do with the City from a business perspective. Stakeholder advises that the City's insistence that all business must be tendered competitively and in strict compliance with your rules discourages me from offering their services at very reasonable prices to the City.

Aware of a number of incentives offered by the City and has utilised a number of incentives by the City. stakeholder has advised of the following incentives that the City should offer: streamlining, supporting fast tracking application approval processes to make it super user friendly with minimal red tape; flexibility on development applications (working with applicants to develop acceptable proposals); a centralised super user‐friendly website for finding and accessing relevant business information especially in relation to business development & investment grants and incentives; a centralised catalogue of local (Bunbury‐Geographe) businesses; partnerships/collaborations with business associations that provide support for SMEs; grants and/or rate rebate scheme for non‐residential building upgrades especially in the CBD to enhance the look of the city; fixed term rates rebate for new start‐ups & major investment developments; easy online application forms; affordable application fees & charges; buy/support local campaigns & policies; support/assistance for local business with tendering processes; establish a small business advisory group to provide input on SME issues & support close consultation with the business community on policy & procedure reviews impacting business; shorter‐term & prompt payment for small business invoices to better support cashflow; Minimise red tape through streamlined processes & customer friendly business advice on local government processes; one‐stop shop for accessing information. Not aware of incentives currently offered by City of Bunbury. Would like City to offer increased advertising or placement of the businesses' signage possibilities and organise more events to showcase local businesses. To make doing business with the City easier, stakeholder would like to see direct lines of communication.

Not aware of incentives currently offered by City of Bunbury. Would like to see the City offer incentives for local business' employing local people and community type activities. To make doing business with the City easier, stakeholder would like to see a dedicated team to deal with local business and regular meetings/newsletters with relevant information that isn't readily available or that businesses would have to actively search for. Stakeholder discussed elements of placemaking and how this may fit into the incentive policies. Stakeholder discussed a number of incentives they are offering and recognised there is opportunity for them to be better promoted to the business community.

Stakeholder List Acumentis Property Valuers Barnes Capital Pty Ltd Bunbury Basketball Association City of Bunbury ‐ Public Relations team City of Bunbury Community Partnerships team City of Bunbury Community Services team City of Bunbury Customer Services team City of Bunbury Finance team City of Bunbury Strategic Planning team City of Bunbury survey to business Citygate Properties Clear Energy Commercial Realty Geographe Civil GHD Regional Development Australia South West Saunders Real Estate Small Business Development Corporation The Apprentice and Traineeship Company Appendix RAC-7 Summary of Research Undertaken Council State Outline of Incentives/ Programs offered by Local Government

New Move program (talent attraction program) ‐ Offers grants of $10,000 for people to relocate to Newcastle in an attempt to attract talent to Newcastle and inject stimulus into the local economy. Special business rates program ‐ collected from businesses in certain business precincts and reserved exclusively for the promotion, beautification and development of these business precincts. Annual funding for the most creative and innovative project proposals is distributed through a competitive application process. Economic Development Sponsorship program ‐ Single Newcastle NSW application round for grants of up to $20,000 for projects that support business growth, tourism and employment, and/or encourage innovation. New Move program (talent attraction program) ‐ Offers grants of $10,000 for people to relocate to Newcastle in an attempt to attract talent to Newcastle, City of NSW Newcastle and inject stimulus into the local economy. Special business rates program ‐ collected from businesses in certain business precincts and reserved exclusively for the promotion, beautification and development of these business precincts. Annual funding for the most creative and innovative project proposals is distributed through a competitive Newcastle, City of NSW application process. Economic Development Sponsorship program ‐ Single application round for grants of up to $20,000 for projects that support business growth, tourism Newcastle, City of NSW and employment, and/or encourage innovation. Developer Contributions Investment Incentive Policy ‐ Ballina Shire Council has prepared this policy to document the basis upon which developer contributions may be waived for developments that Council wishes to provide additional encouragement, or incentives, to assist those developments Ballina NSW occurring within the shire.

Business awards program ‐ Waverley's Brightest and Best Local Business Awards bring together our local business community to recognise their contribution towards making Waverley a dynamic place to live, work and shop. Through these awards, Waverley Council recognises the importance of a sustainable business community that is vibrant and robust and supports the creation of jobs and business opportunities. All Waverley businesses, Waverley Council NSW whether located in a commercial centre or village or in a home, are eligible to enter and nominate themselves for some well‐deserved recognition. Commercial Centre Occupancy ‐ Council conducts an audit twice yearly to measure occupancy trends and the industry mix at each commercial centre. This is currently measured at ground level. The audits identify emerging strengths and issues in Waverley's commercial areas for better understanding Waverley Council NSW and planning to meet the needs of business owners, residents and visitors. Environmental Power and water saving initiatives ‐ offer helpful hints on how businesses can get help to save money on electricity bills other Waverley Council NSW programs available for reducing water costs at work.

Waverley Business Forum ‐ The Waverley Business Forum series provides a platform for talented business people to share their successes and learnings to inspire and teach local business people. The interactive Q&A part of the forum always raises interesting discussion that often seems to Waverley Council NSW continue into the networking session that follows. The forums are delivered annually by Council and supported Bondi Chamber of Commerce. Easy to do Business Program ‐ Waverley Council has partnered with Service NSW to simplify the process for locals to set up a cafe, small bar or restaurant, through the launch of the Easy to do Business program. The Easy to do Business program makes it faster for entrepreneurs to set up their business in Waverley by making it easier to complete the required applications by streamlining and designing simpler forms via an online business Waverley Council NSW portal through Service NSW. Waverley Council NSW Waverley Community Profile ‐ Tool for everyone to find out about community characteristics and demographic trends. Complimentary Economic Development support services: These are services offered by the Council and include: Dedicated business contact, property location assistance, guided familiarisation tours, assistance with business case development through the provision of specific data and/or information, the provision of an economic profile and related business and demographic reports, assistance with the Council development application process, business and industry networking, introductions, staff training and support in conjunction with Chamber of Commerce; support in accessing State and Commonwealth Government support programs and packages the provision of financial assistance to eligible applicants through ED Incentives Albury NSW Program. Economic Development Incentive Program ‐ discretionary scheme which seeks to attract, expand and support business Activities that will deliver significant benefits to the Albury LGA. Open to individuals or businesses that can demonstrate significant creation of Full Time Equivalent (FTE) jobs Albury NSW and/or capital expenditure in the Albury Local Government Area.

Local Investment Incentives ‐ Cowra Shire provides an industry incentive to establish strategic businesses in the Shire or to assist existing businesses expand. The incentive is based on the number of full‐time positions generated (10 positions or more) by the new business or proposed expansion. Cowra NSW Funds are made available subject to annual budget allocations, and specified conditions & assessment by Council of the project Complimentary ED Support Services‐ Cowra Council provides online access to shire specific demographic/economic data which can be used freely, making Cowra information accessible to the broadest possible audience, thus promoting evidence‐based decision making for planning, development Cowra NSW and growth at both business and community level. To provide a framework for the investing of Council’s funds at the most favourable return available to it at the time whilst having due consideration of risk and security for that investment type and ensuring that its liquidity requirements are being met while exercising the power to invest, consideration Inner West NSW is to be given to the preservation of capital, liquidity, and the return of investment. Mid western Regional Council NSW Destination Site ‐Live work invest visit Sutherland Shire NSW ED Support Services Business Support grants (place and industry funding) ‐ Supporting projects that promote commercial and retail precincts, build capacity in business operators and strengthen networks. The grant also aims to increase business offerings and activity at night, live music, performance venues, programming and spaces for creative production and participation. Promotes local neighbourhoods, connects businesses to opportunities, grows skills Sydney NSW and knowledge and helps advocate on key issues. ED Support Services ‐ Business facilitation ‐ ED team can establish conversations with Council staff and/or external partners to ensure you can Griffith Council NSW establish and grow your business in Griffith. Do no offer an investment or business incentive fundamentally because – •They couldn’t offer enough $ to swing a decision •Businesses which are aracted by $ incenves tend to be footloose and go to the highest bidder, i.e. you’ll lose them when some other place offers the next lot of cash. •The $ on offer are effecvely ratepayers money which could be perceived as being used to aract and enable compeon. Not popular. My best advice is to truly be easy to do business with, especially the planning team, and grow a reputation for being so. That, and getting things done well and fast, keeping people in the loop re timeframes etc are ultimately much more valuable to businesses and will start to build allegiance to your area which just might keep them there. Port Stephens NSW New Resident Incentive ‐ Just by deciding to move to Upper Lachlan Shire, new residents are automatically entitled to receive a goods and services voucher package valued at over $1000. A joint initiative of Upper Lachlan Shire Council and Upper Lachlan Business Houses, the package provides practical assistance to new residents, as well as introducing them to many of the local businesses in our community. To claim your voucher package, visit Upper Lachlan Shire Council offices located at 44 Spring St, Crookwell, 123 Yass St, Gunning or 29 Orchard St, Taralga. You’ll need to produce a signed Contract of Sale for a property or a rental agreement of at least six months duration in the Upper Lachlan Shire and one of the following documents: •A driver’s licence; •Car registration papers; or Upper Lachlan NSW •Passport Economic Development Stimulus Policy ‐ This policy seeks to stimulate economic growth within Upper Hutt by encouraging development that provides employment and economic benefit to the city, as well as by supporting building upgrades to elevate the presentation and structural safety of Upper Hutt NZ commercial/industrial building stock in Upper Hutt. Offers a series of grants. A single point of entry for service (Providing access to council departments and key federal and state government bodies to pursue necessary approvals, introductions and access to networks with industry groups and professionals, potential suppliers, supply chain contacts and education and Sunshine Coast Council QLD training providers. Sunshine Coast Council QLD Business Case and Development Support ‐ Providing tailored information packages to assist client investment decisions. Trade and investment delegations Providing access to trade and investment delegations and opportunities for international connections and key Sunshine Coast Council QLD international market information. Customised site selection assistance ‐ Offering preliminary analysis of potential site options, site visits, support and contact with key commercial Sunshine Coast Council QLD agents, and specialist relocation advice. Dedicated Business Facilitation Services ‐Industry Investment Facilitator's work one‐on‐one with clients to help bring their investment to market sooner and more efficiently. Investors are also supported by a team which helps communication between stakeholders, obtains timely responses from council and other government departments, and provides ongoing support once a business is established in the region. Financial incentives may also be available for certain employment creation projects under the Sunshine Coast Investment Incentive Scheme. Incentives may include cash payments, deferral of rates, and/or deferral of infrastructure charges to help offset various establishment costs. Applications for such Sunshine Coast Council QLD incentives are considered on a case‐by‐case basis.

Cairns Regional Council offers investment incentives to businesses wishing to locate, expand and retain their operations in the Cairns region in key strategic industries. Council will provide discretionary support to approved projects where the nature and scale of investment will stimulate significant economic and community benefits, diversity and value‐add to the wider regional economy beyond the growth of the business itself. Council's investment incenves support projects that:create new jobs, create direct value‐add through construcon and operaons, generate growth in a key strategic area, support the growth of other businesses. In‐kind support incentives: approved applicants can expect to receive priority local Cairns QLD government support through the appointment of a dedicated Case Manager, who will serve as a single point of contact in Council.

Cairns Regional Council welcomes delegates from around the world to explore our region and the vast array of opportunities it presents. Groups seeking to visit Council for purposes relating to trade and investment, Sister City relationship or technical knowledge sharing should complete and Cairns QLD submit the online application form below at least one (1) month prior to your visit to the Cairns region. Assistance for businesses wanting to get started: oRegister a business •Advance Queensland (https://advance.qld.gov.au/), State program •The Entrepreneurs Program (https://www.business.gov.au/grants‐and‐programs/entrepreneurs‐programme), Federal Program Cairns QLD •New Business Assistance with NEIS (https://www.business.gov.au/grants‐and‐programs/new‐business‐assistance‐with‐neis) Support to Grow: •Queensland Government Business Portal •Business.gov.au •Cairns Manufacturing Hub •Department of Agriculture and Fisheries •The TNQ Small Business Development Program Cairns QLD •Business QLD Guide to using the digital economy Investment Attraction Incentives Fund The City of Logan Investment Attraction Incentives Fund is available to businesses to attract future investments in key strategic industries, where the nature and scale of the proposed investment will stimulate significant economic and community benefits, diversity and value‐add to the wider regional economy beyond the growth of the business itself. The Fund is a discretionary scheme which seeks to attract and support projects that will deliver the greatest benefits to the City of Logan and is specifically targeted to businesses in the following industries: •advanced manufacturing; •transport and logistics; •health and medical; •professional and business services; •emerging and innovative industries; •agricultural and bio‐technology; and •tourism infrastructure. Eligibility criteria: All applications for the City of Logan Investment Attraction Incentives Fund will be assessed on a case‐by‐case basis. Documents and forms: •Investment Attraction Incentive Fund Fact Sheet •Investment Attraction Incentives Fund Guidelines and Application Requirements •Investment Attraction Incentives Fund – Application Form Talk to our investment attraction team on phone 07 3412 4888 or by email [email protected] to find out if your project is eligible and for other Logan QLD opportunities. Infrastructure Incentives ‐ Council has developed two infrastructure agreements designed around incentivising development in Short Term Logan QLD Accommodation and Hotels and large scale developments within our major centres of Beenleigh and Springwood. Hotel and Short‐Term Accommodation Council has introduced this economic initiative to defer infrastructure charges to encourage investment and jobs and to address the lack of short‐term accommodation options within the City. New hotel accommodation developments that achieve a 3.5 to 5 star rating with Star Ratings Australia may seek to have their infrastructure charges deferred for components such has bedrooms and suites. This deferent remains in place for the life of the development, as long as this star rating is maintained. Logan QLD For further information view the fact sheet or visit Logan City Council’s Infrastructure Planning and Charging page.

Springwood and Beenleigh Economic Development Zones New developments within the Centre Core precincts of Beenleigh and Springwood that meet multiple criteria may be eligible to defer up to $1 million Logan QLD dollars of infrastructure charges. Criteria includes mixed‐use developments with a food and drink outlet plus office space. Retirement and Aged Care Incentive The reduction of infrastructure charges for retirement and aged care accommodation developments is available for eligible development approvals Brisbane QLD given between 1 September 2016 and 31 December 2019. Student Accommodation Charges Reduction The reduction of infrastructure charges for eligible student accommodation developments is available for development approvals that take effect Brisbane QLD between 1 July 2014 and 30 June 2017 inclusive Infrastructure Charges Reduction for Eligible Community Organisations The reduction is available for 75% of the infrastructure charges levied by Council on the associated development approval, up to a maximum amount Brisbane QLD of $45,000 for development approvals given between 1 July 2016 and 30 June 2020. Development Incentives Policy The purpose of Council’s 2021 Development Incentives Policy is to deliver significant and sustainable economic development and growth outcomes for the Rockhampton Region and further provide tangible financial and non‐financial support for projects with the following land uses: •Medical, Health and Community Services •Des naon Tourism Facility •Educa onal and Training Establishment •Aged Care and Rerement Facility •Farm Stay Accommodaon •Mul ple Dwelling •Resources Sector The Development Incentives Policy seeks to attract and support projects that will deliver great economic benefits to the Rockhampton Regional Council Local Government Area. The current Development Incentives Policy applies to development applications made between 1 January 2021 and 31 December 2021. Projects must be completed within three years of the development application being approved by Council. Rockhampton Regional Council QLD This program does not replace the function or application of Adopted Infrastructure Charge Resolution (No. 5) as No's 2‐4 will not be applicable.

Reconfiguration of a Lot Incentives Policy Council's Reconfiguration of a Lot Incentives Policy applies to large scale reconfiguration of a lot approvals and is designed to deliver significant and sustainable economic development and growth outcomes for the region. Eligible developers will have the opportunity to: +have any applicable infrastructure charges allocated to each lot; or +defer the payment of the agreed infrastructure charges unl either ownership of the lot is transferred or within two years of a new tle being Rockhampton Regional Council QLD created for the lot (whichever is the earliest). Brimbank VIC Doesn't appear to be any incentives

The City of Greater Geelong is officially a small business friendly council. In December 2019 the City signed the Victorian Small Business Commission’s Small Business Friendly Charter, officially becoming a small business friendly council. By signing the Small Business Friendly Charter, we commit to: Reducing payment times for small business suppliers; Working with small businesses to manage the impacts of infrastructure projects; Streamlining the approval process for starting a business; and Helping set up and support local business networks. Signing the Small Business Friendly Charter helps us improve the trading environment for local small businesses and builds on existing support services, like our Business Concierge service that guides people through the permit process when they are starting a business in Greater Geelong. Small businesses are a huge driver of Greater Geelong’s economy and their success is important to our vision for a clever and creative future. By Geelong VIC becoming a Small Business Friendly Council we are pledging to help these businesses get started, grow and ultimately thrive. Surf Coast Shire VIC Business Concierge process un their the Better Business Approvals program

A Business Concierge Service, whereby businesses are ‘concierge’ through the permit approval process for whatever it is that they are doing ‐ Investment Facilitaon services oe.g. Site search assistance oe.g. Assistance to connect with the Victorian State Government’s Regional Development Agency – (and they do have grants – so we do play a key role there) oe.g. Other general assistance to just ﬁnd out about Mitchell, the infrastructure here, to connect them with other local businesses or our local TAFE, Mitchell Shire VIC etc., which would assist inward investors with their due diligence and considerations.

Investment and Economic Development (I&ED) Unit has a web site with a page that outlines the benefits of locating in the City of Whitehorse ‐ The I&ED Unit also makes available the Whitehorse Investment and Facilitation Service ‐ a ‘one stop shop’ for large‐scale investment projects which seeks to create an open, transparent process and improve the alignment between investment (private, government and institutional investment) and the community’s vision and aspirations for the City of Whitehorse. Key features: •Discussion with Council can begin prior to the purchase or lease of property. •Establishment of a pre‐applicaon advisory commiee to discuss the proposal and Council processes. •Coordinated advice from Council oﬃcers across the relevant departments through an appointed Project Case Manager. •Greater certainty regarding expectaons and ming. •Advice concerning requirements of other government agencies and ulies. Whitehorse City Council VIC •Applica on monitoring with progress advice and assistance

Hume Council has a strong commitment to creating local jobs for local people and offers a financial incentive to businesses undertaking a site selection process and seeking to choose Hume over other locations. This is not broadly advertised on their website as they promote it to targeted businesses through our stakeholders – State Government, Developers and Commercial Real Estate Agents. The selection criteria includes: •Minimum CAPEX of $2 million •Crea ng 10+ new jobs •Target Industries: Clean technology; advanced manufacturing (including advanced materials repurposing); food manufacturing; health and pharmaceuticals; tertiary education; visitor economy; transport/logistics and warehousing; service industries and commercial offices. Hume VIC The value of the financial incentive is between $50,000 to $250,000 and can be provided in cash or in‐kind (subject to Council approval). Business Assistance Grants offered twice a year under a number of categories for business: start up/new, small business, medium business, large Campaspe shire VIC business Fraser Coast VIC Visit site to see extent of Incentives offered. Investment Attraction Incentives Package ‐specifically targeted to businesses in the following industries: Advanced Manufacturing and Industry Aviation Mining and Resource Sector Health Education Tourism Commercial and Industry uses within designated precincts Direct Financial Incentives are offered through Council’s Infrastructure Charges Incentives Administrative Policy and Investment Attraction Incentive Policy for eligible developments/projects. These incentives are available for strategic priority projects within identified industries and locations which will diversify the economy, support jobs and investment growth and provide a net community benefit. Financial incentives for eligible developments and/or projects may include: • Reducon of infrastructure charges. • Special one‐oﬀ incenves targeted at speciﬁc industries and locaons. • Individually negoated agreements for projects which demonstrate innovave or leading edge design as an example of ‘exemplar’ development; incorporate high levels of efficiency and/or sustainability; demonstrate significant environmental awareness; or provide special community benefit. Fraser Coast VIC • Deferral of infrastructure charges Investment Attraction Incentives Fund The City of Logan Investment Attraction Incentives Fund is available to businesses to attract future investments in key strategic industries, where the nature and scale of the proposed investment will stimulate significant economic and community benefits, diversity and value‐add to the wider regional economy beyond the growth of the business itself. The Fund is a discretionary scheme which seeks to attract and support projects that will deliver the greatest benefits to the City of Logan and is specifically targeted to businesses in the following industries: •advanced manufacturing; •transport and logistics; •health and medical; •professional and business services; •emerging and innovative industries; •agricultural and bio‐technology; and •tourism infrastructure. Eligibility criteria: Logan VIC All applications for the City of Logan Investment Attraction Incentives Fund will be assessed on a case‐by‐case basis. Infrastructure Incentives Council has developed two infrastructure agreements designed around incentivising development in Short Term Accommodation and Hotels and large scale developments within our major centres of Beenleigh and Springwood. Hotel and Short‐Term Accommodation Council has introduced this economic initiative to defer infrastructure charges to encourage investment and jobs and to address the lack of short‐term accommodation options within the City. New hotel accommodation developments that achieve a 3.5 to 5 star rating with Star Ratings Australia may seek to have their infrastructure charges deferred for components such has bedrooms and suites. This deferent remains in place for the life of the development, as long as this star rating is Logan VIC maintained. Business friendly website ‐ Website is broken down into easy to interpret sections to assist business i.e. starting a business, small business advice and Perth WA grants for business Business friendly website ‐ Website is broken down into easy to interpret sections to assist business i.e. starting a business, small business advice and Stirling WA grants for business Victoria Park WA Business pack ‐ contains some of the opportunities currently available to Victoria Park's local business community Localised Business Network ‐ Localised is Victoria Park's online business network ‐ 'add yourself to the business directory, check out local events, Victoria Park WA procure locally and post your own content.' Victoria Park WA Invest Vic Park ‐ Our one‐stop‐shop for investing in the Town of Vic Park, including interactive website and investment prospectus. Canning WA Business Welcome Pack ‐ provides a free business welcome pack Canning WA Business enewsletter ‐ provides a free business eNewsletter Business in Focus Podcast ‐ aims to provide relevant, timely and insightful business information to Canning businesses and the wider business Canning WA community. Business Mentoring Program ‐ Sponsors a number of participants to further develop themselves and their business at each different stage of business ‐ Start, Sprint, Surge and Sustain. We sponsor the cost of each successful mentee and facilitate the connection between the applicant and the agency providing the best mentoring opportunity. Partner agencies manage the application and screening process as there are specific qualifying criteria Canning WA associated with each program. Canning WA Information on properties ‐ accessible public access to the City's integrative mapping tool Provision of local statistics and demographics ‐ The City of Canning's economic profile presents economic information that enables you to describe the area's role within the broader economy, explore options for economic development and promote the area's strengths. The City of Canning's economic profile presents economic information that enables you to describe the area's role within the broader economy, explore options for economic Canning WA development and promote the area's strengths. Canning WA Opportunities to tender Canning WA Business events calendar Appendix RAC-8

STREET ADDRESSING COUNCIL POLICY

POLICY STATEMENT

This Policy defines the standards and procedures for the assignment and amendment of street numbering within the City of Bunbury

POLICY SCOPE

This policy applies to employees of the City of Bunbury.

POLICY DETAILS

Any requests for the assignment, renumbering or amendment of street addresses within the City of Bunbury will be considered in accordance with the Australian / New Zealand Standard 4819:2011 – Rural and Urban Addressing.

POLICY PROCEDURE

1. Determining the Street Address The main access from a road to a property (i.e. front door) determines the correct street address. Properties must have the street number clearly displayed and visible from the road. This is in accordance with Landgate guidelines and to meet the requirements of Emergency Service responders, Australia Post and other service provider requirements.

2. Street Addressing for Subdivisions and Developments a) The start point for street addressing is to commence from the start point of the subject road. The following methods are to be used to determine the start point: i. for roads between two other roads, the start point is to be at the intersection adjoining the road of greater importance; ii. for roads of equal importance, the start point is the end closest to the GPO Bunbury; iii. the start point for cul-de-sacs is the entrance to the road; and iv. the start point of loop roads is at the end adjoining the road of greater importance.

b) Street Addressing Patterns i. Street numbers will be consecutive and where a street number has been allocated to a property, then that number must be used. ii. Odd and even numbers cannot be used on the same side of a street. Street Addressing Council Policy

iii. Odd numbers will be allocated to the left hand side of a street, and even numbers will be allocated on the right hand side, commencing from the start point. Cul-de- sacs will be numbered in the same way to the head of the cul-de-sac. iv. Every lot will be allocated a street number. Normally one street number will be allocated per lot, but if possible, extra numbers will be set aside to allow for the development potential of a lot. v. Where a lot has two street frontages and the orientation of the dwelling/building has not yet been determined, then the subject property will be allocated a street address for both roads where possible. Upon completion of the development, a primary address in one frontage shall be allocated, and the unused number will be reserved in case of future use. vi. All street addresses will be sequential, ranging from the lowest to the highest, for example 1, 1A, 2, 2A, 3, 4, 5, 6, 7 and so on. vii. If a new subdivision is being developed in stages and if the first portion occurs in the middle section of what will eventually be a continuous road, an estimate will be made of the total number of lots likely to be created along the entire road. This will be aligned with the Residential Design Code provisions for density, and lot frontage widths for properties.

c) Street numbers for subdivisions/amalgamations and vacant strata surveys will be allocated at the Clearance of Conditions stage. Surveyors, developers, owners and the WA Planning Commission will be advised of the new street address at this stage.

d) Single houses and grouped dwellings may be required to share a street number.

e) If a property containing an existing dwelling/building is redeveloped with an additional dwelling/building at the rear and where there is only one street number available, the front dwelling/building will retain the original street number and the new dwelling/building will be allocated the suffix ’A’ (e.g. 17A). Two new dwellings/buildings will be numbered with suffixes (e.g. 17A and 17B respectively).

f) Where there is more than one dwelling/building being constructed on a property and where they have individual street frontages, the allocated street numbers will follow the current street numbering pattern and where possible individual street numbers will be allocated. However, if there is a lack of spare street numbers they will be allocated numbers with suffixes (e.g. 5, 7, 7A, 9).

g) Where there is only one street number, developments of up to four units will be numbered with suffixes (e.g. 17A to 17D). More than four dwellings/buildings will be numbered with a numeric prefix (eg.1/9, 2/9…8/9).

3. Changing Street Address a) The City of Bunbury will only consider altering the address of a property if there are difficulties associated with its identification.

b) The City of Bunbury cannot accede to requests for a change in street address in the following circumstances: i. a dislike of the number; ii. superstition;

Page 2 of 4

Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Street Addressing Council Policy

iii. religious reasons; iv. personal preference; v. to improve the “feng shui” of the property; vi. where the number is considered ‘not good for business’; vii. where the property is considered difficult to sell; viii. where the number is considered to devalue the property; and/or ix. any other reason contrary to this policy and the like. c) An unused street number which has been set aside for a corner lot cannot be reallocated to the adjoining property as this number may be required for future purposes.

d) The City will only consider re-allocating other unused street numbers if the adjacent property cannot be further developed.

e) The City will consult with affected owners where a change in street address is being considered.

f) Council will consider all requests where objections to the proposal are received from affected owners.

4. Notification a) Where a change of street address is approved, the City will notify any affected owners and the relevant Government Agencies.

b) All costs associated with the change of street address notifications remain the responsibility of the property owner/developer. This includes the replacement and/or relocation of letterboxes, costs of new numbers, alterations to numbers on buildings, replacing/removing painted kerb side numbers, and notifications to other agencies, business contacts, friends and acquaintances as well as alterations to business and personal stationery.

COMPLIANCE REQUIREMENTS

LEGISLATION • Local Government Act 1995

INDUSTRY • Australian / New Zealand Standard 4819:2011 – Rural and Urban Addressing • Landgate Manual for Addressing Urban Property in WA

ORGANISATIONAL • City of Bunbury Private Property Local Law 2003

Page 3 of 4

Street Addressing Council Policy

Document Control

Document Responsibilities: Director Strategy and Organisational Owner: Owner Business Unit: Finance Performance Reviewer: Manager Finance Decision Maker: Council Document Management: Adoption Details Res 278/12 25 September 2015 Review Frequency: biennial Next Due: 2020 Review Version Decision Reference: Synopsis: Council Decision 049/20 17 March Consolidate policies and corporate guidelines in accordance with revised Policy DOC/455749[v2] 2020 Framework. Convert CG to Management Policies DOC/455749[v1] Converted from Mydocs to CM9 CP-026040 Res 055/19 19 March 2019 Reviewed no changes CP-026040 Res 318/16 6 September 2016 – Reviewed no changes Date Printed 3 August 2021

Page 4 of 4

Appendix RAC-9

COUNCIL POLICY COUNCIL DELEGATE REPORT

POLICY STATEMENT

Elected Members or Officers who are delegates to committees of other organisations as representatives of Council shall provide reports to Council on all deliberations of the committee to which the delegate is appointed.

POLICY SCOPE

This policy applies to: Elected Members and staff of the City of Bunbury.

POLICY DETAILS

A Delegate is defined as an Elected Member or staff member appointed to a committee of another organisation as a representative of Council.

Where the committee minutes are not presented to Council, all Delegates to committees of other organisations are to provide written reports to Council on those deliberations of the committee to which the delegate is appointed that are relevant to Council.

Where practicable, reports are to be presented to the first ordinary meeting of Council following the committee meeting.

COMPLIANCE REQUIREMENTS

LEGISLATION

INDUSTRY

ORGANISATIONAL

Document Control

Document Responsibilities: Owner: Chief Executive Officer Owner Business Unit: Manager Governance Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 230/16 12 July 2016 Review Frequency: biennial Next Due: 2020 Review Version Decision Reference: Synopsis: DOC/455724 CP-035748 Res 054/19 19 March 2019 Minor amendments CP-035748 Res 317/16 6 September 2016 Reviewed Date Printed 3 August 2021 Appendix 4 Council Policy Council Delegate Report

Page 2 of 2

Appendix RAC-10

EXECUTION OF DOCUMENTS COUNCIL POLICY

POLICY STATEMENT

To ensure the City’s common seal is correctly utilised and documents executed in accordance with the provisions of the Local Government Act 1995 and in a consistent and transparent manner.

POLICY SCOPE

This Policy applies to all City of Bunbury Officers who have been authorised through the provisions of this policy to execute documents on behalf of Council and the City of Bunbury.

According to section 9.49A(1) of the Local Government Act 1995 (the Act) a document is duly executed by a local government if the common seal is affixed to it or it is signed by an officer authorised to do so.

Part 21 of the City of Bunbury Standing Orders Local Law 2012, provides for the execution and procedure of the Common Seal.

Pursuant to s.9.49A(4) of the Act the local government may, by resolution, authorise the chief executive officer, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation.

In the case of: (a) Legislation; (b) The formal requirements of a Commonwealth or State department, authority or agency (as described in a Policy or procedure); or (c) A Council decision; expressly specifying a particular way in which a document is to be executed, that course of action is to take precedence over this Policy.

If it is unclear what category a document is, then the higher category is to take precedence.

If any documents are considered high risk and/or significant in nature having for example a political, historical/customary, controversial or financial impact on the City, the CEO or a Director can determine how such documents are to be executed.

POLICY DETAILS

1(A) Category 1(A) Documents Category 1(A) documents require a specific resolution of Council to execute the document as well as an authority to affix the seal. Execution of Documents Council Policy

These documents will be executed by having the common seal affixed under the authorisation of Council with the affixing of the seal in the presence of and being attested to by the Mayor and CEO or pursuant to s9.49A(3)(b) of the Act, the Mayor and a senior employee authorised by the CEO to do so.

The following is a list of Category 1(A) documents: (a) Deeds of Agreement and Release in respect to sale, purchase or other commercial dealing relating to City assets including equitable interests; (b) Local Planning Schemes and Amendments; (c) Landgate Transfer of Land forms; (d) Lease documents. This category includes, but is not limited to: • Variation of Lease; • Assignment of Lease; and • Surrender of Lease; • Extension of Lease; except where granted under delegated authority; (a) Local Laws; and (b) Licence documents.

1(B) Category 1(B) Documents Category 1(B) documents are those of a general form or category and which may be subject to time constraints for execution. These documents are to be sealed as part of a “class of documents” authorised by Council to be executed under the common seal without a specific Council resolution to affix the seal. Please note that the document may not require a Council resolution, being a Category 1(B) document, however the decision to undertake a particular course of action may still require Council approval.

The following is a list of Category 1(B) documents: (a) Agreements relating to grant funding, when the funder requires that the agreement be signed under seal; (b) Debenture documents for loans which Council has resolved to raise; (c) General Legal and Service Agreements not already listed in this policy; and (d) Extension of Lease/Licence under original lease clause or provision; (e) Sub Lease/Licence of a portion of the premises by the Lessee; (f) Minor Variation of Lease/Licence provided it does not alter the substantive terms of the Lease approved by Council (for example, changes a process within the lease). (g) Surrender of Lease/Licence These documents will be executed by having the common seal affixed under the authorisation of Council (this Policy) with the affixing of the seal in the presence of and being attested to by the Mayor and CEO, CEO where delegated authority, or pursuant to s9.49A(3)(b) of the Act, the Mayor and a senior employee authorised by the CEO to do so (the Director where the document is related to their area of responsibility).

Page 2 of 5 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Execution of Documents Council Policy

2 Category 2 Documents Category 2 documents do not require the seal to be affixed.

Under section 9.49A(4) Council authorises the Officers listed in the Table below to sign documents on behalf of the City of Bunbury. Directors only have authority where the documents are related to their area of responsibility.

Description Authority to execute Typical documents include, but are not limited to: Offer and Acceptance forms and associated CEO • standard REIWA documents required to enact a decision of Council terms to purchase or sell land. This does not include • Special conditions mortgage and Transfer of Land document which are of offer; Landgate forms listed as Category 1 documents. • Contracts of sale, etc. General deeds, legal and service agreements CEO; • settlement and/or The Responsible releases; Director; • confidentiality and non-disclosure; • sponsorship; • grant funding; • deferral of developer contributions; • bonding arrangements; • memorandums of understanding etc Leases, licences and access agreements associated CEO; • any notices required documents, the Responsible to be given under a Director; lease, etc. the City officer delegated authority by the CEO; Documents required in the management of land as a CEO; • subdivision land owner Director of Planning applications; and Development • development Services; applications, Director of • building Infrastructure applications • agreement for access and

Page 3 of 5 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Execution of Documents Council Policy

Description Authority to execute Typical documents include, but are not limited to: indemnity • works agreement, etc • native vegetation clearing permit applications Documents required to enact a decision of Council CEO; • Contractual or the Development Assessment Panel The responsible documents Director resulting from a tender process • Transfer of land forms • Notification on title as required by a condition of approval, etc

Documents required to enact a decision made under CEO; • Planning Approvals delegated authority or as a condition of approval The responsible • Building Approvals, given under delegated authority. director; etc The City officer exercising the delegated authority Other statements of intent and terms and CEO; • Letters of conditions the Responsible employment for Director or Manager casual employees • hire agreements for city facilities; • Higher duties for positions up to and including team leader/supervisor, etc

3 Category 3 Documents Category 3 documents are documents that are created in the normal course of business to discharge the duties of an officer’s position in a manner consistent with City policies corporate guidelines or procedures. Category 3 documents are to be executed by the CEO, a Director or Manager, or a City officer where the authority and accountability has been extended through an authorisation, policy, corporate guideline or a position description. It is therefore important to have a good knowledge of the documents that relate to the team which is responsible for the document.

Page 4 of 5 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Execution of Documents Council Policy

These documents include, but are not limited, to the following: (a) Letters, correspondence and other documents that reflect an operational or procedural action required in the ordinary course of business; (b) Agreements for the purchase of goods or services identified within the department’s budget (other than for tenders) and conforming to the requirements of the City's Purchasing Policy and other relevant policies. (c) when a responsible officer has a specific role such as applying for and organising receipt of grants, and which requires him/her to sign documents relevant to the grant; and (d) When a responsible officer is authorised by relevant laws or is delegated authority by Council to issue notices and infringements. The above list is not intended to be exhaustive, but rather give context to the typical nature of a category 3 document.

General: The responsible officer is required to assess the document to ensure it is appropriate for signing.

The CEO may nominate a Director to sign documents of their behalf for a specific period of time should the CEO be away from the office on City business.

All documents which provided to the CEO for execution should be accompanied by a completed “request for signature/approval” form.

COMPLIANCE REQUIREMENTS

LEGISLATION • Local Government Act 1995, s.2.7(2)(b), s.9.49A

INDUSTRY

ORGANISATIONAL • Request for Signature/Approval Form • City of Bunbury Style Guide

Document Control

Document Responsibilities: Owner: Chief Executive Officer Owner Business Unit: Manager Governance Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 184/18 26 June 2018 Review Frequency: biennial Next Due: 2021 Review Version Decision Reference: Synopsis: DOC/441861[v2] Council Decision 255/19 17/09/19 Amended with minor administrative changes Date Printed 3 August 2021

Page 5 of 5 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Appendix RAC-11

TREE MANAGEMENT COUNCIL POLICY

POLICY STATEMENT

This Policy provides clear guidelines for the for the retention, maintenance and removal of trees within the City of Bunbury on land owned or managed by the City of Bunbury.

POLICY SCOPE

This Policy will: • provide guidance in relation to the management of the City’s tree assets; • increase and retain the City’s tree canopy cover; • protect and increase the long-term viability of City trees on verges, reserves, public open spaces, and including those adjacent to development sites; • provide safe amenity to pedestrians, road traffic and property; • improve the cooling of the City in summer and help reduce the Urban heat Island Effect; • enhance the amenity of trees and reserves through the planting of new trees; and • define the circumstances under which the City’s trees may be removed or pruned.

POLICY DETAILS

1. Council may consider the removal of trees for the following reasons: 1.1. The tree is dead; 1.2. The tree is dying from disease that cannot be successfully treated unless it is defined that they must remain in the landscape for habitat provision or other purposes; 1.3. The tree is structurally weak or dangerous and places public at unacceptable risk; 1.4. The tree affects sight distance as per Austroads Guide to Road Design: Part4A; 1.5. The tree interferes with essential services i.e. Western Power, AlintaGas, Aqwest, Water Corporation, MainRoads; 1.6. The tree is causing or likely to cause significant damage to property or infrastructure i.e. road surfaces, walls, fences, buildings, footpaths, kerbing and drainage. 1.7. Where development approval has been granted. The applicant will be required to pay removal costs and the amenity value of the tree, calculated in accordance with the City’s Amenity Formula, and reinstatement costs of replacement tree prior to removal.

Page 1 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version. Tree Management Council Policy

Note: In the case of clauses 1.3, 1.4, 1.5 and 1.6 removal will only be considered after alternatives have been identified and evaluated by an appropriately trained City officer or qualified arborist e.g. root barriers, redesign of structure, crown pruning, root pruning, tree relocation. 2. Requests for the removal of trees will not be considered for the following circumstances: 2.1. When the removal is requested to improve or create views; 2.2. Where a tree is considered to have some significant value i.e. an historic tree, conservation value and is habitat for native and threatened species; a rare species or form of species; 2.3. Where proposed development can be altered to avoid conflict with existing trees; 2.4. Due to the creation of natural litter e.g. leaves, twigs, flowers, sap, fruit; 2.5. Due to unwanted shading of lawns, gardens or infrastructure; 2.6. Due to unjustified property damage claims; 2.7. Due to causing minor allergenic or irritant responses. 3. Requests for tree removal from the public will only be considered when a request has been submitted and in accordance with the Council Policy Tree Management

PROCEDURE

Planting, pruning and removal of City trees is the responsibility of the City of Bunbury, the City bares this responsibility for various reasons. Trees are an important social (environmental and aesthetic) utility.

The City spends considerable funds on its annual maintenance program and utilises qualified arborists. The City has a duty to exercise reasonable care in the management of vegetation for which it is responsible, including verge trees, to avoid creating a hazard or allowing one to manifest.

The City does not support residents pruning trees due to risk of injury to oneself and other residents, but also injury and spread of diseases to the tree and poor practice that could lead to weakening of the tree.

The City has 16,477 rateable/non-rateable land assessments and 14,575 street tree assets captured (Feb 2016). Residents are not permitted to plant, prune or remove City trees.

The City of Bunbury actively manages its tree assets to ensure the City’s residents receive all the economic, environmental, and social and health benefits that trees afford our community. These include: • Reducing air pollution and airborne particulates • Storing and sequestering of carbon from the atmosphere • Reducing heat from built environment • Creating microclimates that reduce the effects of summer heat, reflection and glare, ultra- violet radiation, wind and evaporation. • Helping to control erosion, dust, atmospheric pollution, smoke from fires, noise, and fire risks.

Page 2 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

• Reducing energy costs due to shading in summer decreasing the need for air conditioning • Providing habitat for native fauna • Providing a sense of place and creation of local identity and character • Increasing property values • Architectural abilities for delineating space, screening, linking and providing privacy. • Potential to contribute towards traffic calming • Aesthetic qualities in terms of form, texture, colour, seasonal change, movement, sound and perfume. • Heritage value, through recognition of historic, cultural and local significance • Defining areas

1. Tree Planting Tree planting bolsters ecological linkages in the urban forest. Landscape and Open Space (LOS) undertakes tree planting in winter, subject to funding. Property owners may request that a tree be planted on the verge. The species provided is as selected by the City and in most cases this is determined by the predominant suitable tree species in the existing streetscape.

Any request will be assessed by the City and crossovers, intersections, powerlines, environmental factors and existing street trees are all considered as part of the assessment. The applicant is responsible for watering the tree during its establishment period.

The below table outlines the clearance required between trees and infrastructure:

Planting Locations Prior to planting, the City may liaise with service providers to ensure below ground assets are not compromised. Infrastructure Clearance Required - Metres

Street intersection 10 Traffic signals (from pole) 10 Crossovers 3 Power pole 3 Underground services pits 2 from edge Storm water inlet 2 from edge Bus stop 10 - subject to site conditions Signs - Stop, Give Way & Speed 5 if in front or 2 if behind the sign Signs - Other 2 Roadside kerbline 1.5

The below table outlines preferred tree spacing and heights in verges

Tree Spacing in Verges

Page 3 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

Verge Width Type Verge Width Approximate Tree Approximate Tree Metres Height Spacing Metres Metres Very Narrow Up to 2 Small Trees to 5 3-5

Narrow 2-3 Small Trees to 9 5-7 Medium 4-6 Medium Trees to 15 7-10

Wide 7-10 Tall Trees to 22 10-13 Very Wide Over 10 Very Tall Trees Over 13-17 22 2. Street Tree Watering Street trees installed by the City will receive an initial watering at time of planting and the City encourages property owners to water the street tree during its establishment period

3. Unauthorised Tree Planting Trees planted without the City’s approval are considered unauthorised plantings and will be considered as one of the following: • A tree planted of an inappropriate species for location. • A tree planted out of desired alignment. • A tree of an undesirable species. • A tree that has self-germinated. Where an unauthorised tree planting is identified, the City will determine whether the planting will be retained or removed dependent on its suitability for the location. Where an unauthorised planting will not be retained, the resident will be given the opportunity to relocate the tree onto their own property prior to removal.

Trees are not to be privately planted on the verge without prior written approval from the City.

4. Pruning of Trees Pruning is generally only undertaken by the City to remove structural hazards or to extend a trees useful life expectancy.

Pruning of trees unaffected by powerlines does not normally occur, however pruning may be undertaken in the interests of:

• Public safety; • Traffic and pedestrian access; • Removing growth abnormality or disease; • Maintaining views from public lookouts; • Protecting public art and signage; and • Managing the health and well-being of the tree.

Page 4 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

The City’s qualified arboricultural contractors undertake an annual ground up visual inspection on each street tree in the City. For trees other than street trees, where a hazard has been reported, a visual ground up inspection will be undertaken by arboricultural contractors or an appropriately trained Officer of the City.

Pruning of trees located near aerial power lines is necessary to prevent trees form growing into the Western Power exclusions zones around the aerial lines. The City undertakes these works to comply with Western Power statutory requirements, although, Western Power has authority to prune without consulting the City.

Any tree works are to comply with AS4373 (2007) – Pruning of Amenity Trees and should be undertaken by suitably qualified/trained City of Bunbury staff members or by suitably qualified/trained arborists as appointed by the City.

The following reasons will not warrant consideration for pruning:

• Too tall or wide; • Ugly; • Perceived fire risk; • Due to leaf litter, bark, twigs, flowers, sap, fruit; • Tree shades lawns, gardens, houses, pools, solar panels etc.; • Overhanging property boundary; • A perceived and unwarranted danger that the tree or a limb may fail; • Unsubstantiated damage to infrastructure; • Perceived risk of damage to property; • To enhance or clear views, inclusive of advertising signage; • The tree attracts birdlife or other fauna; • The tree causes allergies or health problems; • The tree is dropping litter on footpath; • The tree shape and structure is not liked; • For the installation of non-essential crossovers or verge paving.

Residents are not permitted to prune city trees

Section 5.2(h) of the City of Bunbury Local Government and Public Property Local Law states: “a person must not, without a permit – (h) fell any tree on or across any public place…”.

Section 5(1)(a) of the Local Government (Uniform Local Provisions) Regulations 1996 states: “a person must not, without lawful authority – interfere with the soil of, or anything on, land that is local government property”.

Part 8.8 of the City of Bunbury Local Government and Public Property Local Law states:

Page 5 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

“A person shall not on, in or from any local government property, without having first obtained a written approval from the local government to do so— (m) cut, break, injure, deface, pull up, pick, remove, or destroy any tree, shrub, flower, grass or plant of any kind…”.

The City of Bunbury can issue infringement notices or prosecute people found in breach of this law and/or regulation. Parties who breach the regulation and/or this Local Law may also be responsible for the amenity value, replacement and establishment costs of a suitable replacement tree.

5. Significant Trees Register The City maintains a Significant Tree Register as part of the City of Bunbury Municipal Inventory 2001.

6. Tree Removals Trees are assessed by suitably qualified City staff, where possible, using the Quantified Tree Risk Assessment method – an internationally accepted approach to tree assessment. QTRA measures the probability of failure against the likelihood of harm based on the Tolerability of Risk framework (HSE 2001).

Council may consider the removal of trees for the following reasons: a) The tree is dead; b) The tree is dying from disease that cannot be successfully treated unless it is defined that they must remain in the landscape for habitat provision, conservation value or other purposes; c) The tree is structurally weak or dangerous and places public at unacceptable risk; d) The tree affects sight distance as per Austroads Guide to Road Design: Part4A; e) The tree interferes with essential services i.e. Western Power, AlintaGas, Aqwest, Water Corporation, Main Roads; f) The tree is causing or likely to cause significant structural damage to property or infrastructure i.e. road surfaces, walls, fences, buildings, footpaths, kerbing and drainage. g) Where development approval has been granted. The applicant is required to pay removal costs, amenity value calculated in accordance with the City’s Amenity Formula and reinstatement costs prior to removal. Note: In the case of clauses d, e, f and g removal will only be considered after alternatives have been identified and evaluated e.g. root barriers, redesign of structure, crown pruning, root pruning, tree relocation. Trees will not be considered for removal under the following circumstances: h) When the removal is requested to improve or create views; i) Where a tree is considered to have some significant value i.e. an historic tree, conservation value, a rare species or form of species, and its removal will detract from the aesthetics of the area;

Page 6 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

j) Where proposed development can be altered to avoid conflict with existing trees; k) Due to the creation of natural litter e.g. leaves, twigs, flowers, sap, fruit; l) Due to unwanted shading of lawns, gardens or infrastructure; m) Due to unjustified property damage claims; n) Due to causing minor allergenic or irritant responses.

6.1 General tree removal procedure: The following process will be followed after a tree removal request is submitted: 3.1. Acknowledgement sent to the applicant informing receipt of application; 3.2. Initial inspection by a qualified City of Bunbury officer or person appointed by the City of Bunbury to undertake the inspection; 3.3. Where a tree is removed under the Tree Management Policy a replacement tree shall, wherever possible, be provided in its place or nearby. The replacement tree species is that provided by the City and specified as an appropriate species for the location.

7. Tree Removal for Development Where a City tree prevents the impending development of an abutting property, and all possible design solutions have been deemed exhausted by an authorised planning officer, a request for assessment will be forwarded to a LOS Officer. Permission for the removal of a City tree may be granted by the LOS officer under this Policy. If approved, the associated cost of the tree (as calculated using the City’s Amenity valuation method) is to be paid to the local government or representative prior to removal by the City’s authorised arboricultural contractor.

Process: i. Initial planning application assessed by a planning officer; ii. Where the development cannot be altered to accommodate the tree, planning submits an assessment request to LOS officer and the tree is valued. iii. LOS Officer advises planning of the valuation and planning process the transaction. LOS notified once payment is received and action removal. The costs associated with the removal of a tree include: a) Removal costs: amounting to the fees incurred by the City for assessing and removing the tree; b) Amenity value: calculated in accordance with the City’s amenity formula; and or c) Reinstatement Greening Costs: calculated in accordance with the greening required to replace the loss incurred by removal as determined by Council, taking into consideration the location, significance and the amenity of the tree.

Page 7 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

The VALUATION of a tree is calculated using the City of Bunbury tree valuation formula: Tree Value= Basic Value x Tree Size x Aesthetics X Locality x Species x Special Species X Form X Condition X Habitat X Significance.

8. Development Trees can be killed or damaged by a wide range of construction activities and need to be protected at development sites. All developments, where trees may be affected will need to comply with Australian Standard 4970-2009 – Protection of trees on development sites. Developments will include a suitable advice note and/or condition of approval and bonds may be held.

Tree Protection Zone (TPZ) Requirements at Development Sites

For all demolition and construction works the developer/owner is responsible for the protection of all City trees on City managed land adjacent to the property by adhering to the following:

• A fence must be installed to create a TPZ at the cost of the applicant. • The type of fencing must be in line with the Australian Standard 4970 for Protection of Trees on Development Sites. • The size of the TPZ will be determined by the use of the tree tec formula http://www.treetec.net.au/TPZ_SRZ_DBH_calculator.php. • At minimum, the TPZ will cover two metres by two metres around the tree trunk- any lesser exceptions must first be approved by the City of Bunbury. • The TPZ should not obstruct roads or footpaths unless approved alternatives are in place 9. Intentional Damage Section 5(1)(a) of the Local Government (Uniform Local Provisions) Regulations 1996 states: “a person must not, without lawful authority – interfere with the soil of, or anything on, land that is local government property”.

Part 8.8 of the City of Bunbury Local Government and Public Property Local Law states: “A person shall not on, in or from any local government property, without having first obtained a written approval from the local government to do so— (m) cut, break, injure, deface, pull up, pick, remove, or destroy any tree, shrub, flower, grass or plant of any kind..”.

Page 8 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Tree Management Council Policy

10. Native Vegetation Under the Environmental Protection Act 1986, which is administered by the Department of Water and Environmental Regulation, a permit may be required to remove or prune native vegetation.

COMPLIANCE REQUIREMENTS

LEGISLATION • Local Government Act 1995 • Environmental Protection Act 1986 • Aboriginal Heritage Act 1972

INDUSTRY • Australian Standards – AS 4373-2007 Pruning of Amenity Trees, AS 4970-2009 Protection of Trees on Development Sites • Austroads Guide to Road Design: Part4A • Quantified Tree Risk Assessment Practice Note V5.2.3 (Au) 2017

ORGANISATIONAL • City of Bunbury Significant Tree Register • City of Bunbury Local Planning Policies • City of Bunbury Local Government and Public Property Local Law

Document Control Document Responsibilities: Owner: Director Infrastructure Owner Business Unit: Landscape and Open Space Reviewer: Manager Landscape and Open Space Decision Maker: Council Document Management: Adoption Details Res 386/0421 December 2014 – Review Frequency: biennial Next Due: 2022 Review Version Decision Reference: Synopsis: DOC/455753[v3] Council Decision 123/20 23 June 2020 Policy revised with minor amendments Council Decision 049/20 17 March Consolidate policies and corporate guidelines in accordance with revised DOC/455753[v2] 2020 Policy Framework. CP-011265 v2 Res 135/181 May 2018 – Reviewed with changes CP-011265 v1 Res 59/168 March 2016 – Reviewed with changes Res 80/1517 March 2015 – Reviewed with changes Res 121/1029 June 2010 – July 2007 22 February 2005 Date Printed 3/08/2021

Page 9 of 9 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix RAC-12

BUSHFIRE INSPECTION AND MITIGATION COUNCIL POLICY

POLICY STATEMENT

The Council is committed to managing exposure to bush fire risk, through:

• Determining Assessing risk of bush fire to City of Bunbury properties using actual bush fire risks to properties, using a contemporary processes, which uses based on several Australian Standards and supported by current data as it’s basis, • Using these risk levels to apply a suite of tiered mitigation and enforcement standards, to properties within the CityApplying treatments to council assets that align with requirements of the Bush Fires Act 1954 with consideration to ecological communities under consultation with the Department of Conservation, Biodiversity and Attractions (DBCA) and City Environmental officers., • Engage and educate the community and enforce only when necessary to achieve compliance with the requirements of the Bush Fires Act 1954. • Collaborate with Department of Fire and Emergency Services (DFES) to educate community members and stakeholders on fire risk mitigation. • Using the factors influencing the risk exposure, to educate community on risk sources and develop a ‘shared responsibility’ to bush fire risk reduction, across the City.

POLICY SCOPE

This policy applies to: • All properties within the City of Bunbury; • Extend consultation with owners of bush land properties that present risk to others within the community. The intent would be to reduce risk from these individual properties, leading to a reduction of risk of bush fire to the whole community and surrounding local governments. • all properties within the City of Bunbury; • extend consultation with owners of bush land properties which present risk to others within the community. The intention would be to reduce risks from these properties, leading to the reduction of net bush fire risk.

POLICY DETAILS

The Bush Fires Act:1954 (the Act), specifically section 33 (1), enables local governments to develop local laws, being customised strategies to reduce the risk and impact from bush fire. Bushfire Inspection and Mitigation Council Policy

• The City endorsed,, spreadsheets and historical informationDepartment Fire Emergency Services ()Properties are identified for assessment utilising the City’s own database software (Content Manager). This allows us to prepare a list of all vacant lots and recent demolitions in the City. Residents who have been previously identified as non-compliant with the requirements of the Act are also added to the list along with properties reported by community members, agencies and Rangers. bush fire risk management process will be used as the instrument to determine bush fire risk levels across the City. Risk maps will be produced indicating risk exposures to individual assets. This determination of risk exposure will be a factor of the condition of the property, plus any external sources of risk. • Premises that are determined to be at an identified risk level of ‘Extreme’, ‘Very High’ and ‘High’ will be signalled out for individual inspection and specialist risk treatments. These treatments will be scaled to match the determined risk level. • A community engagement program will be part of this strategy is part of this strategy, to ensure that the change to Council Policy is understood by community.. All residents are provided with a Public Notice listing compliance requirements in July of each year plus adverts in the newspaper and online are posted in September. In partnership with the Department of Fire and Emergency Services (DFES) This campaign willwe The City continuously provide additional information through an ongoing educational campaign aim to assist the community understand their risk exposure towards engendering a ‘shared responsibility’ for the risk of bush fireown potential risk exposure while fostering a greater community awareness and support for fire risk mitigation. • Formatted: Indent: Left: 1 cm, No bullets or numbering • Enforcement of this policy will be targeted to areas of higher risk, rather than the previous regime, where resources are required to inspect every property within the City. This will result in net risk reduction, with a more focussed and efficient use of existing staff resources. • This bush fire risk management strategy exceeds the rigour within the methodology being recommended by the State Government (State Planning Policy 3.7) to assess risks to new development proposals. This also permits treatments to be encouraged across tenures, where with the State Policy, treatment options cannot be retrospectively applied. This strategy will encourage those existing asset owners to understand the reasons that their properties would not be approved, if they were proposed under the now implemented State policy. This strategy would also be due diligence for the City, in that it is proactively encouraging ‘at-risk’ residents to better appreciate their exposure to their risks. Risk levels used within this policy are determined by using the process contained within the document titled “Bush Fire Risk Management – Developing a Bush Fire Risk Register & Schedule”. This process results in a risk score which is developed using a wide range of factors and is underpinned by IS 31000 (Risk Management Standard), AS 3959 (Construction of Buildings within Bushfire Prone Areas) and the National Emergency Risk Assessment Guidelines. The Risk Levels are explained in Appendix ‘A’ – Threat Categories. This process has been uploaded and automated into a software program by a company named Swiftworks. Formatted: Justified, Indent: Left: 0 cm, Hanging: 1 cm, Bulleted + Level: 1 + Aligned at: 0.63 cm + Indent at: 1.27 cm POLICY REQUIREMENTS - FIRE PREVENTION:

1. Annual Schedule and Council practices

1.1 Work Procedures Review - The and Team Leader Rangers and& Emergency Management (TLREM) / Deputy Chief Bush Fire Control Officer (DCBFCO) /Chief Bush Fire Control Officer (CBFCO) Manager Community Law, Safety & Emergency

Page 2 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Management/CBFCO shall review this procedure and current practices, in September of each year.

1.2 Joint Meeting - The Team Leader Rangers and Emergency ManagementTLREM/ DCBFCO Manager Community Law, Safety & Emergency Management Services/CBFCO shall convene and attend a meeting with other Fire Control Officers and other relevant staff, prior to the fire season each year. The meeting will assess the situation for the coming season and a list of Council properties shall be identified including treatments required to minimise fire hazards (e.g. rotary hoe, burn, slash, fire-breakfirebreak).

If required, advice on implementing fire hazard reduction strategies shall be sought from relevant organisations, such as Department Fire Emergency Services (DFES) and/or the Department of Biodiversity Conservation and Attractions (DBCA .).

Where the estimated cost of proposed works cannot be accommodated within the annual budget, the annual risk treatment schedule recommended by the Team Leader Rangers and Emergency ManagementTLREM/DCBFCO Manager Community Law, Safety & Emergency ManagementServices /CBFCO shall be referred to the Executive Leadership Team (ELT) with recommendations, regarding any rescheduled risk priorities in the fire hazard reduction programme.

1.3 Implementation of the hazard reduction programme prepared by the joint meeting (or if necessary, the priorities as determined by ELT) shall be carried out as soon as possible after the joint meeting.

The Team Leader - Community Safety and Emergency Management/ DCBFCO TLREM / Deputy CBFCO will arrange required hazard reduction work. Controlled burns will be carried out prior to the commencement (or after the cessation) of the prohibited burning period each year, as the weather conditions permit, in collaboration with DFES Coordinators..

1.4 Annual Residential Inspections Formatted: Font: Bold 1. In September every year, the TLREM will prepare the statutory advertisements Formatted: Font: Not Bold for publishing in the local newspaper and online at the town’sCity’s website. This Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, is to be checked by the Manager Community Services and approved by the Chief Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: Executive Officer. 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 cm

The physical advert should be provided to the Administration Officer and the Formatted: Font: Not Bold digital version supplied to Public Relations. Formatted: Indent: Left: 3 cm Formatted: Font: Not Bold 2. In early October every year, the Ranger Administration Officer will prepare a List Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, of vacant lots and recent demolitions within the City. Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 cm 3. All properties on the List are to be checked by Rangers to determine whether Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, they require a notice to clear land. Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 cm 4. Any other properties observed or reported that fall into the category of a fire Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, hazard should be added to the List for inclusion in the fire break Notice mail Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 cm

Page 3 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

merge by the Ranger Administration Officer. All properties are to be initially inspected by end of first week of December. Formatted: Font: Not Bold

5. A Register of vacant properties is to be prepared and attached to the Fire Break Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, Notice for that year by the Ranger Administration Officer. All documentation is to Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 be presented to the TLREM for signing under delegated authority. Once all cm documentation has been approved, the original Notice with the Team Leader's Formatted: Font: Not Bold signature and the Register of vacant properties is to be scanned and registered in Formatted: Font: Not Bold Content Manager (CM). Formatted: Font: Not Bold 6. A Notice along with a "Firebreak Tips" leaflet is to be mailed to all affected Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, landowner(s) requesting them within 14 days to clear and then maintain the Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 required fire break up to and including 30 March. cm Formatted: Font: Not Bold 7. On or after the expiry of the 14-day period, all vacant/over-grown land that was Formatted: Font: Not Bold subject to a Notice should be re-inspected by a Ranger to assess whether compliance has been achieved. Formatted: Font: Not Bold Formatted: Font: Not Bold 8. Where non-compliance is observed, the Ranger is to photograph the property as Formatted: Font: Not Bold evidence. All photographs to be registered in CM (to the property, Owner and Formatted: Font: Not Bold subject). Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 9. If the land has been cleared or is no longer a fire hazard, no further action is cm required. Formatted: Font: Not Bold

Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, 10. If the land has not been cleared, then: Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: (a) a follow up Notice and standard letter must be sent to the landowner 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 notifying them of possible further action including infringement Notices and/or cm work orders to clear their property of all flammable material by the City's Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: nominated contractor. 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 (b) the Owner is to be given a further 7 days to comply. The Ranger should cm telephone the Owner (and if possible, confirm in an email) to ensure the follow Formatted: Indent: Left: 2.5 cm, Hanging: 0.75 cm, up correspondence was received and to enquire when works will be undertaken Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 to comply with the Notice. cm Formatted: Indent: Left: 3 cm 11. After the 7 days has expired from the date of issue of the follow up Notice (and Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, being no later than 1 January of that same year), the land should be re-inspected. Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: If the land has been cleared or is no longer a fire hazard and complies, no further 11 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 cm action is required. Formatted: Font: Not Bold 12. If the land has not been cleared and no action has been taken: Formatted: Indent: Hanging: 2.94 cm, Numbered + Level: 1 a) if no valid reason or explanation is provided, an Infringement Notice may be + Numbering Style: 1, 2, 3, … + Start at: 11 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 cm issued to the landowner, under section 33 (3) of the Bush Fires Act 1954. Formatted: Indent: Hanging: 0.52 cm, Numbered + Level: 1 b) with the approval of the Team Leader Rangers & Emergency Management, the + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left Senior Ranger should seek three quotes by appropriately trained professional(s) + Aligned at: 2.63 cm + Indent at: 3.27 cm to clear the block to the town’s City’s specifications. The acceptance of quotes Formatted: Font: Not Bold will be in accordance with the City’s procurement processes. The professional who provides the cheapest quote shall be awarded the work.

Page 4 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

c) a Ranger must be present at the time of clearing as per the Bush Fires Act 1954, Section 33, 4(b). d) when the Contractor's invoice has been received, an inspection must be undertaken by a Ranger to confirm that the property has been satisfactorily cleared. The invoice is to be authorized by the Team Leader and can then be passed to the finance section for processing.

13. A Report detailing all infringements and escalations for non-compliant properties Formatted: Indent: Left: 2.5 cm, Hanging: 0.5 cm, must be submitted by the Senior Ranger to the TLREM at the end of the Fire Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 13 + Alignment: Left + Aligned at: 4.81 cm + Indent at: 5.44 Season or once all properties have been confirmed to be compliant (whichever cm comes first). Formatted: Font: Not Bold

Should the City be required to engage a contractor The City’s procurement processes will be Formatted: Font: Not Bold followed with regards to engaging and paying contractors to undertake work ; the Formatted: Indent: Left: 1 cm, Hanging: 1 cm, Numbered + contractor's invoice is to be paid by the City. An invoice request is to be completed and Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + provided to finance, attaching a copy of the invoice. Finance will raise an invoice which Alignment: Left + Aligned at: 3.54 cm + Indent at: 4.17 cm is to be sent to the property owner to pay. Check with finance after a month has passed to make sure it has been paid. 1.4 Property Inspections - Fire Control Officers will carry out an inspection of all ‘High’ Bushfire risk rated properties, prior to the end of the restricted burning period and issue an infringement notice and notices, to all land owners/occupiers who have not complied with the requirements of the ‘First and Final Fire Notice’. Infringement notices issued to land owners/occupiers, will define the fire hazard reduction works that are required to be completed and the notice shall stipulate that these works shall be completed within a 14 day period from the date of the notice.

1.5 After the initial 14 day period, Fire Control Officers will again inspect all properties where Notices were previously issued. Those land owners/occupiers who have not complied with the requirements will be issued with a further infringement notice requiring that the fire hazard reduction works are to be completed within 7 days from the date of the second notice. After the expiration of the further 7 day period, Fire Control Officers will again inspect all properties where second Notices were previously issued and land owners/occupiers who have still not complied with the requirements of the second notice, shall be issued with a further infringement Notice and a contractor will be engaged to carry out the required work, at the land owners/occupiers expense.

2. Permits to Burn

The eam Leader Rangers and Emergency Management/DCBFCO Manager Community Law, Safety & Emergency Management /CBFCO TLREM and the Chief Executive Officer (CEO), are Formatted: Highlight delegated the authority to extend the Restricted Burning Period for up to fourteen days, in accordance with provisions of the Act.

Permits are required to burn within the Restricted Burning Period and these will be issued (subject to the Act) to the public, by the Rangers/Fire Control Officers.

Permits issued will carry specific risk minimisation conditions and shall comply with the Act.

Page 5 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Notification of intention to commence a permitted burn must be given to all abutting land owners and occupiers, between a minimum of 4 days and a maximum of 28 days, prior to commencement of any burning.

Notification of the intention to burn must be provided by the permit holder to City’s Ranger Services Community Law, Safety & Emergency Management, Career Fire and Rescue Service, DFES ComCen and where stipulated on the permit, to Department of Primary Industries & Regional DevelopmentDPaW, (DPIRD) on the morning of the day of commencement. This requirement shall be noted on the permit.

Fire Control Officers shall be responsible for ensuring that the permit holder is made aware of all conditions and requirements.

Due to the increasing numbers of external fixed or portable solid fuel heaters (herein known as the device), the City may issue permits for these to be used during Restricted Burning Periods. Property owners/occupiers who want to use the device will be required to apply to the City, who may inspect the device and determine the associated risks from their use. Where such an inspection indicates that a low risk exists to the property where the device is to be used (and also to neighbouring properties), a permit may be issued in writing, authorising the use of such a device for a determined period. These permits shall indicate that they become invalid, whereOn days where the Bureau of Meteorology has issued a fire danger rating of Very High (or greater), for any period of that daythe DFES has issued a ‘Total Fire Ban’ for that day it is the responsibility of the land owner to check the status from the DFES website.. In order to conduct any of the following activities during a Total Fire Ban (TFB), there are specific conditions which need to be complied with: • Blasting • Gas flaring • Hot work • Road work (grading and bituminising) • Off-road activity • Catering activity Before conducting any of the above activities during a Total Fire Ban, DFES must be notified via the Online Notification Form at least 30 minutes prior to the activity commencing.

If the activity is occurring within 3 kilometres from land managed by the DBCAParks and Wildlife Service, the respective local District or Regional Duty Officer from DBCA Parks and Wildlife must be notified at least 30 minutes prior to the activity commencing

3. Standard Requirements

3.1 Private property (includes residential, commercial and industrial) To protect from the risk of ember attack, from bushfire:

(a) Where the area of land is 2000m² or less, occupants must slash/mow all grass to a height no greater than five (5) centimetres and remove all slashed materials and other flammable matter from the land. This standard must be maintained until 31 March 2020; the following year; and

Page 6 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

(b) Where the area of land is greater than 2000m² firebreaks free of all flammable material and at least 3 metres wide, are to be installed immediately inside all external boundaries of the land and also immediately surrounding all buildings and haystacks situated on the land. Where several adjoining lots are held or used by the owner/occupier, the firebreaks may be provided inside and along the external boundaries of the group or lots. (a) Where the area of land is 2024m² (approximately ½ acre) or less, all flammable material on the land is to be removed, except living, standing trees, from the whole of the land; and

(b) Where the area of land exceeds 2024m² firebreaks free of all flammable material and at least 3 metres wide, are to be provided immediately inside all external boundaries of the land and also immediately surrounding all buildings and haystacks situated on the land. Where several adjoining lots are held or used by the owner/occupier, the firebreaks may be provided inside and along the external boundaries of the group or lots.

Total removal of flammable material from the property (as per (a) above) would be considered an acceptable alternative.

Inspections to these properties may occur.

3.2 For properties assessed as ’High’, as for 3.1 (above), plus: Communication with the resident/landowner, explaining bush fire risk assessment result for their property. They are to be advised that their hazard rating has been assessed as ‘High’ and their property is at a dangerous threat from bushfire. Advise them of the AS 3959 implications (even though this cannot be retrospectively applied) suggesting their consideration of the following strategies: • sealing all gaps in the structure to have no openings greater than 3mm diameter, • consider acquiring non-combustible ember protective covers for evaporative air conditioners, • change flyscreens to non-corrosive metal materials, or non-flammable window shutters, • remove all combustible, dry vegetation prior to 30 November (annually), • consider measures to remove any likelihood of embers starting fires, • throughout summerwarmer months, Formatted: Indent: Left: 2 cm, Hanging: 0.98 cm, Bulleted • be prepared for a vigorous inspection regime from 1 December (annually), + Level: 1 + Aligned at: -0.63 cm + Indent at: 0 cm (every property within this hazard rating is likely to receive a visit from the Formatted: Font: Not Bold Rangers), with possible fines infringement notices issued for non-compliance, a possibility, • encourage contact with the City of Bunbury Rangers, for further advice.

3.3 For Properties assessed as ‘as ‘Very High’, as for 3.2 (above), plus: Communication with the resident/landowner, explaining the bush fire risk assessment result for their property. They are to be advised that their hazard rating has been assessed as ‘Very High’ and their location is at a very dangerous threat from bushfire. Advise them of the AS 3959 implications (even though this cannot be retrospectively applied), suggesting their consideration of the following strategies:

Page 7 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

• construction in this location may no longer be permitted to take place (AS 3959:2009 – Construction of Buildings in Bush Fire Prone Areas), • sealing all gaps in the structure to have no openings greater than 3mm diameter, • consider our strong recommendation that they acquire non-combustible ember protective covers for evaporativefor evaporative air conditioners, • change flyscreens to non-corrosive metal materials, or non-flammable window shutters (constructed to AS 3959 [clause 3.7]), • remove all dry combustible vegetation prior to 30 November (annually), • take measures to remove any likelihood of embers starting fires, throughout summer, • be prepared for a very vigorous inspection regime from 1 December (annually),(), (every property in this hazard rating will receive an inspection from City Rangers), Formatted: Font: Not Bold with fines infringement notices issued for non-compliances with to at least the conditions of 3.1 (3.1 (above) a probabilityhighly likely, • encourage contact with the City of Bunbury Rangers, for further advice.

3.4 For all properties assessed as ‘as ‘Extreme’, as for 3.31 (above), plus Communication with the resident/landowner, explaining the bush fire risk assessment result for their property. They are to be advised that their hazard rating has been assessed as Extreme and their location is at an extremely dangerous threat from bushfire. To advise them of the AS 3959 implications (even though this cannot be retrospectively applied) suggesting their serious consideration of the following strategies: • that construction in this location would no longer be permitted to take place (AS 3959:2009 – Construction of Buildings in Bush Fire Prone Areas), • sealing all gaps in the structure to have no openings greater than 3mm diameter, • consider our strong recommendation that they acquire non-combustible ember protective covers, for evaporative air conditioners, • change all flyscreens to non-corrosive metal materials, or non-flammable window shutters (constructed to AS 3959 [clause 3.7]), • remove all dry combustible vegetation prior to 30 November (annually), • take measures to remove any likelihood of embers starting fires, throughout summer, • be prepared for a very vigorous inspection regime prior to 1 December (annually), (every property in this hazard rating will receive an inspection from City Rangers), Formatted: Font: Not Bold with fines infringement notices for non-compliances with to at least the conditions of 3.1 (above) a certainty, Formatted: Font: Not Bold • residents/occupiers consider developing and practicing an evacuation plan, with established triggers for action, • encourage contact with the City of Bunbury Rangers, for further advice.

3.5 Fuel and Gas Depots In respect of land owned and/or occupied, on which is situated any container normally used to contain liquid or gas fuel, including the land on which any ramp or supports are constructed, you shall have the land clear of all flammable material.

Page 8 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

3.6 Plantations Boundary Firebreaks – On the horizontal plane, a firebreak shall be provided 15 metres wide and immediately adjoining all external boundaries of the planted area. The outer 10 metres will be cleared of all flammable material while the inner 5 metres, i.e. that portion closest to trees may be kept in a reduced fuel state, i.e. by slashing or grazing grass provided that the height of the grass does not exceed 8cm. On the vertical plane a clear space 5 metres high will be maintained above the outer 10 metres of the firebreak. Internal Firebreaks - Plantations shall be subdivided into areas not exceeding 30 hectares by firebreaks a minimum of 6 metres wide, which shall be cleared of all flammable material. In the vertical plane a clearance of a minimum height of 5 metres from the ground level will be maintained above the firebreak. 3.7 Burning Permits, Burning of Bush, Grass and Garden Refuse Burning of anything including bush, grass and garden refuse is totally prohibited from 30th December to 28th March (inclusive), annually. Permits to burn are required for any burning including garden refuse at any time between 15 November and 29 December (inclusive) and between 29 March and 10 May (inclusive), annually. Permits to burn will only be issued to land owners/occupiers for hazard reduction burning until 30 November (inclusive), annually. From 1 December to 29 December (inclusive), annually, permits to burn will not be issued to land owner/occupiers for hazard reduction burning. From 1 December to 29 December (inclusive), annually, permits to burn will only be issued to fire brigades established in accordance with the Fire Brigades Act 1942 or the Bushfires Act 1954 and for any other burning as approved by the Team Leader Rangers and Emergency Management/DCBFCOManager Community Law, Safety & Emergency ManagementServices/ CBFCO. 3.8 Campfires Campfires are totally banned within the whole of the District of the City of Bunbury from 15 November until 10 May (inclusive), annually. 3.9 Prohibited and Restricted Burning Periods Prohibited Burning Period, as it applies within the Bunbury District, is from 30 December to 28 March (inclusive) annually. Restricted Burning Periods, as they apply within the Bunbury District, are 15 November to 29 December (inclusive) and 29 March to 10 May (inclusive), annually. These dates may be subject to variation according to seasonal conditions, but any changes shall be advertised in a newspaper, circulating the Bunbury District. If it is considered for any reason to be impractical to clear firebreaks or if natural features render fire-breaks unnecessary, a property owner/occupier may apply to the Council or its duly authorised officer, not later than 15 November annually, for permission to provide firebreaks in alternative positions, or to take alternative action to abate fire hazards on the land. If permission is not granted by the Council City of

Page 9 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Bunbury or its duly authorised officer, the requirements as stipulated in the Councils First and Final Fire Notice shall be complied with. If the requirements of the Councils First and Final Fire Notice are carried out by burning, such burning must be in accordance with the relevant provisions of the Act.

COUNCIL PRACTICE: General Notification - Because of the complexity of this Policy and the impact of changing weather conditions, Council will follow these steps to notify the general public: • Make the residents aware of Council’s burn-off period and conditions, through the Council’s website, social media and in newspapers circulating the Bunbury District. • Provide information relating to who and how to contact a Council officer. • Specific Notification - Team Leader Rangers and Emergency Management/DCBFCO The Manager Community Law, Safety & Emergency ManagementServices /CBFCO shall ensure that property owners/occupiers in the area of a proposed hazard reduction burn will receive specific notification of the intended burn, in accordance with the Act. APPOINTMENT, QUALIFICATIONS AND TRAINING FOR COUNCIL BUSHFIRE CONTROL OFFICERS TRAINING: Where required, all bushfire brigade members and relevant Council staff, shall be trained by suitably qualified instructors from DFES and other suitable/recognised training organisations. The minimum standard of training required of bushfire brigade members and relevant Council staff is attached at Appendix ‘B’. Unless stipulated otherwise, all training shall be valid for a period not exceeding 5 years after which time the brigade member or Council staff, shall be required to again undertake the relevant training course, or demonstrate relevant competency maintenance activity, through log books or endorsement from the Brigade Captain Drivers of emergency vehicles shall be required to undertake relevant DFES driving courses, to enable the driving of emergency vehicles in emergency and off-road situations. The Team Leader Rangers and Emergency Management/DCBFCOTLREM Manager Community Law, Safety & Emergency Management Services/CBFCO shall ensure that all Council fire personnel are trained and qualified to perform their duties, in accordance with the Act and this work procedure. ANNUAL APPOINTMENT OF FIRE CONTROL OFFICERS: Council shall appoint Fire Control Officers in accordance with the Act and the relevant appointments shall be advertised in newspapers circulating the Bunbury District annually. ANNUAL FIREBREAK NOTIFICATIONS: Pursuant to Section 33 of the Bush Fires Act 1954, Council shall post annual Firebreak Notices on the Council Website, local Newspaper publications and on noticeboards in the City of Bunbury Administration building. This public notice will provide residents with the legislated requirements of each property. Procedure: Council will fulfil its obligations under the Act in accordance with the following guidelines:

First Adopted: (28) (a) – Council – 16 September, 1991 Formatted: Space After: 0 pt

Page 10 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Review by EMT: 26 May, 2014 Source of Procedure: Senior Administration Officer, Review Date: Annually, in September Review Responsibility: Team Leader, Community Safety and Emergency Management Rangers & Emergency Management

POLICY PROCEDURE

Using the City of Bunbury Bushfire Risk Assessment Process, areas of bushfire threat can be mapped, indicating risk levels. These assesments are demonstrated on a risk register. Firebreak procedure and Bushfire Risk Assessment process we the risk of fire can reasonablereasonably mitigated and will the risk of fire and ensure our activities comply with the Bush Fires Act 1954. Acting in accordance with the Act will ensure any treatments or remedial activities are both reasonable and effective. Any actions that require federal exemptions, especially in any area primarily populated by people, should only be considered when the treatments offered in the Bush Fires Act are proven ineffective.Suggested treatment options prioritized and employed to reduce the resultant risk, by treating the bush land (ie creating Hazard Separation Buffers, etc) where the risk is ‘Extreme’ or ‘Very High’. It is suggested that this will eventually be extended to include areas at ‘High’ risk, in time. This development compliments the new requirement under the Planning (Bushfire) Regulations, for the City to ensure compliance for development application within Bushfire Prone Areas.

The second stage is be to concentrate on the community engagement and inspection/enforcement campaigns on the areas within the City, that remain within areas of ‘Extreme’, ‘Very High’ and ‘High’ bush fire threat levels. The standard of treatment required for these zones, would be scaled according to risk and inspected to ensure compliance to those standards. education component of the process which aligns with educational material provided by DFES, public notices provided within the Bush Fire Act 1954 and consistent with the activities of other Local Governments. The City Ranger team is committed to education and consultation with our theCommunity to achieve compliance. Enforcement options are utilised only in the event the landowner/occupier chooses not comply following the education process outlined in the procedure.This information is included in the City’s Bush Fire Notice and Requirements publication.

The mapping enables the communication to community, of the risk ratings and this awareness works as part of the engagement process. Being aware of the risk and the cause agents of this risk, has worked to inform the community of what can be done to manage that risk. This goes beyond the regime of forcing compliance to a set of standards, that in the past had been poorly understood. Further, previous standards had no regard for other risk factors, such as ember attack landing in combustible materials within and around the property. This engagement with community has better enabled that awareness to be raised.

Risk Assessment

The various risks associated with the option of accepting the status quo and the new Council Policy are considered in Table 1 (Appendix ‘B’).All identified properties are assessed as per the requirements of the Bush Fires Act 1954. They will be risk assessed as per the requirements listed in section 3 of this document.

Conclusion

Page 11 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Community members throughout Western Australia have become increasingly aware of Fire and the impacts on communities and the Country. Most recently the devastation in NSW caused by fires in 2019 and domestic fires in areas like Yarloop and Roleystone that ravished entire towns.The previous regime used by local governments within the South West of WA was a product of a bygone era, where the risk of bushfire was better understood by the community. Generations of rural living educated community as to the risk and also, what they needed to do to survive that risk. As this awareness recedes and the emergency services appear to become more effective, we now have a community who through a lack of exposure to serious bush fires, increasingly wants to live in the rural urban interface and country areas. The resilience of these people would have to be considered as being diminished.

These catastrophic events have increased the awareness of residents and the knowledge required to mitigate the risk. It has also increased the community’s expectations on Local Governments to proactively employ quality systems and process to reduce the risk and assist in protecting their lives and assets. Section 33 (Bush Fires Act : 1954) infringements were increasingly being challenged by aggrieved community members, resulting in political representation.

While the traditional approach adopted across Regional Western Australia was previously followed by Bunbury, this City is unique, in that it is predominately built out and the majority of it’s lands are developed, save Manea Park, the Maidens Reserve and a number of smaller parcels of bush land. It is therefore reasonable to consider that a unique approach is appropriate for the City, one that better suits it’s unique situation.

COMPLIANCE REQUIREMENTS

LEGISLATION • Bush Fires Act:1954, section 33 (1) • Australian Standard 3959:2009 – Construction of Buildings in Bush Fire Prone Areas • International Standard 31 000 – Risk Management -Principles and Guidelines • Draft State Planning Policy 3.7 • Local Government Act:1995

INDUSTRY • National Risk Assessment Guidelines (NERAG) 2015

ORGANISATIONAL

Document Control

Document Responsibilities: Community Law, Safety & Emergency Owner: Director Sustainable Communities Owner Business Unit: ManagementManager Community Services Team Leader, Community Law, Safety and Reviewer: Emergency Management Rangers and Emergency Decision Maker: Council Management

Page 12 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Document Management: Adoption Details Res 334/14 2 September 2014 Review Frequency: biennial Next Due: 2020 Review Version Decision Reference: Synopsis: Council Decision 049/20 17 March Consolidate policies and corporate guidelines in accordance with revised Policy DOC/455536[v2] 2020 Framework. DOC/455536[v1] Converted from Mydocs to CM9 CP-037583 Res 053/19 19 March 2019 Minor amendments CP-037583 Res 439/19 13 December 2016 [brief description of the adoption / changes approved] 3 August 202119 July 202112 July Date Printed 202129 April 2021 • City of Bunbury First and Final Fire Notice • Bush Fire Risk Management – Developing a Bush Fire Risk Register & Schedule

Page 13 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Option Formatted Table Status Quo Table 1 – Risk Matrix New Policy (proposed)

Amend existing to use the New Bushfire Assessment Process

Page 14 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy Appendix ‘B’ Bush Fire Risk Treatment : Decision-Making Flow Chart

Risk Assessment Extreme Risk Area Treatment Inspection Remedial

Process Schedule ‘A’ Priority & Effort Effort

Very High Risk Treatment Formatted: Centered Area Schedule ‘B’

High Risk Area Treatment Schedule ‘C’

Moderate Risk Treatment Area Schedule ‘D’

≤Low Risk Area No treatment – Ongoing education

Community Expression of Concern on Bush Fire Risk, or complaint

Ongoing Community Engagement and Education Programs

Ongoing Bushland Risk Treatment Schedule

Page 15 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy Appendix ‘C’

Bush Fire Risk Management Treatment Schedule Treatment Treatment Strategy Formatted: Indent: Left: 0 cm, Add space between Schedule Table 2 – Treatment of Bush Fire Risk – A Risk Related, Tiered Approach paragraphs of the same style Letter sent to resident/landowner, explaining the change in philosophy and the assessment result for their property. The hazard rating has Formatted: Centered been assessed as Extreme and their location is at an extremely dangerous threat from bushfire. To advise them of the AS 3959 implications (even though this can not be retrospectively applied) suggesting serious consideration of the following:

• that construction in this location would no longer be permitted to take place (Planning (Bushfire) Regulations 2015), Formatted: Centered, Add space between paragraphs of the “A” • sealing all gaps in the structure to have no openings greater than 3mm diameter, same style, No bullets or numbering Ext • a strong recommendation that they acquire non-combustible ember protective covers, for evaporative air conditioners, Risk Score • that they change all flyscreens to non-corrosive metal materials, or non-flammable window shutters (to AS 3959), of • that they remove all hazardous vegetation prior to summer, 450+ • that they take measures to remove any likelihood of embers starting fires, throughout summer,

• that they be prepared for a very vigorous inspection regime in November, every property in this hazard rating will receive an inspection from City Rangers, with fines for non-compliance a probability, • call the City of Bunbury Rangers for further advice. Letter sent to resident/landowner, explaining the change in philosophy and the assessment result for their property. The hazard rating has Formatted: Centered been assessed as Very High and their location is at a very dangerous threat from bushfire. To advise them of the AS 3959 implications (even though this can not be retrospectively applied) suggesting consideration of the following: “B” • sealing all gaps in the structure to have openings no greater than 3mm diameter, Formatted: Centered, Add space between paragraphs of the Very High • a strong recommendation that they acquire non-combustible ember protective covers for evaporative air conditioners, same style, No bullets or numbering Risk Score • that they change flyscreens to non-corrosive metal materials, or non-flammable window shutters (to AS 3959), of • that they remove all hazardous vegetation prior to summer, 250-449 • that they take measures to remove any likelihood of embers starting fires, throughout summer, • that they be prepared for a very vigorous inspection regime in November, every property in these hazard ratings will receive an inspection from City Rangers, with fines for non-compliance a probability, • call the City of Bunbury Rangers for further advice. Letter sent to resident/landowner, explaining the change in philosophy and the assessment result for their property. The hazard rating has Formatted: Centered “C” been assessed as High and their location is at a dangerous threat from bushfire. To advise them of the AS 3959 implications (even though this High can not be retrospectively applied) suggesting consideration of the following: Risk Score • sealing all gaps in the structure to have no openings no greater than 3mm diameter, Formatted: Centered, Add space between paragraphs of the 100-249 same style, No bullets or numbering

Page 16 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

• that they consider acquiring non-combustible ember protective covers for evaporative air conditioners, • that they change flyscreens to non-corrosive metal materials, or non-flammable window shutters, • that they remove all hazardous vegetation prior to summer, • that they consider measures to remove any likelihood of embers starting fires, throughout summer, • that they be prepared for a vigorous inspection regime in November, every property in this hazard rating are likely to receive a visit from the Rangers, with fines for non-compliance a possibility, • call the City of Bunbury Rangers for further advice. Public information will be disseminated widely, explaining the change in the City’s Bush Fire Risk Management philosophy and that Bush Fire Formatted: Centered Risk assessments have been made for every property in Bunbury. The Hazard ratings applied to these properties will then indicate the risk “D” treatment standard required, to lower that risk. The City of Bunbury’s ‘First and Final Fire Notice’ should then advise property Mod. owners/residents in areas rated as Moderate risk, that they still have to be concerned about embers bringing fire into their property. Any fine Risk Score combustible material lying around may cause a new fire to start in their yards, or in their homes. This includes shade cloth, leaves, furniture, of open windows, etc. 50-99 There is likely to be random inspections from November each year, to ensure compliance to the standard level of protection indicated within the City of Bunbury ‘First and Final Fire Notice’, annually. • Call for further advice. Formatted: Centered, Add space between paragraphs of the Public information will be published generally, explaining the change in the City’s Bush Fire Risk Management philosophy and that Bush Fire same style, No bullets or numbering Risk assessments have been made for every property in Bunbury. The Hazard ratings applied to these properties will then indicate the risk Formatted: Centered Low or treatment standard required, to lower that risk. The City of Bunbury’s ‘First and Final Fire Notice’ should then advise property Very Low owners/residents in areas rated as Low/Very Low risk, that they still have to be concerned about embers bringing fire into their property. Any Risk Score fine combustible material lying around may cause a new fire to start in their yards, or in their homes. This includes shade cloth, leaves, of furniture, open windows, etc. 0-49 Random inspections can be expected from November each year, to ensure compliance to the standard level of protection indicate within the City of Bunbury ‘First and Final Fire Notice’, annually. • Call for further advice. Formatted: Centered, Add space between paragraphs of the same style, No bullets or numbering Formatted: Centered, Space After: 0 pt, Line spacing: single Table 3 – Treatment Schedules - Against AssessedAppendix Bushfire ‘D’ Risk Level Formatted: Strikethrough

Page 17 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Maximum Strategic Risk Reduction Rating AS 3959 Implications Ember Attack Precautions Risk Education Required kW/m2 Required Very Low Low No prescribed requirements yes Low 12.5 Sections 3 + 5 yes Moderate 19 Sections 3 + 6 yes High 29 Sections 3 + 7 yes possibly monitor Very High 40 Sections 3 + 8 yes Yes yes Extreme FZ Sections 3 + 9 (avoid) yes yes yes

3 = toughened glass >5mm, Formatted: Centered Weep holes < 3mm, Gaps in joints < 2mm, Ember resistant covers to evaporative A/C units, Metal fly screens. 4 = No prescribed requirements above standard Formatted: Centered

construction 5, 6 and 7 = shutters over windows, or metal screens, Formatted: Centered No flammable external material, Solid (>35mm) doors + 8 = construction not recommended, no retrospectivity Formatted: Centered

– however, risk exists beyond reasonable. Formatted: Space After: 0 pt, Line spacing: single Formatted: Centered, Indent: Left: 0 cm, First line: 0 cm Table 4– Treatment Schedules – Matrix to AS 3959:2009 – Construction of Buildings in Bush Fire Prone Areas Formatted: Strikethrough

Page 18 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Bushfire Inspection and Mitigation Council Policy

Appendix ‘E’ Formatted: Centered City of Bunbury Bushfire Risk Ratings Formatted: Right: 1.5 cm, Top: 3.17 cm, Bottom: 3.17 cm, Width: 27.94 cm, Height: 21.59 cm, Not Different first page Risk Rating Risk Score Range header Formatted: Centered Extreme >450 Very High 250<449 Formatted: Centered High 100<249 Formatted: Centered Moderate 50<99 Formatted: Centered Low 0<49 Formatted: Centered Formatted: Centered Table 5 – Bushfire Risk ratings and Scores Formatted: Left

Page 19 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix RAC-13

APPENDIX 9 COUNCIL POLICY CLOSED CIRCUIT TELEVISION SYSTEM CCTV

POLICY STATEMENT

The City of Bunbury provides a CCTV system to the district in order to: • Deter criminal, anti-social and suspicious activity; • Review and record criminal, anti-social and suspicious activities. • Identify opportunities to reduce the fear of crime within the City of Bunbury. • Provide WA Police and the City of Bunbury compliance team with lines of enquiry and evidence to support with investigations and prosecutions. • Provide internal assistance with event coordination, emergency management and other public activities within the City of Bunbury. The City of Bunbury provides a CCTV system to the district in order to assist: • with the deterrence of offences against person or property; • facilitate a rapid response by City staff, WA Police Officers or other emergency service personnel to incidents of concern; and • improves the safety of traders, retailers, workers, visitors and City of Bunbury staff.

POLICY SCOPE

This policy applies to employees at the City of Bunbury.

POLICY DETAILS

1. Role and Purpose of CCTV System The City of Bunbury provides a CCTV system to the district in order to:  deter offences against person or property;  facilitate a rapid response by City staff, WAPOL or other emergency service personnel to incidents of concern; and  enhance the safety of traders, retailers, workers, visitors and City of Bunbury staff.

Formatted: Heading 1, Left, Border: Bottom: (Single solid line, Text 2, 0.75 pt Line width) 1. 2.Definitions

“Suspicious Activity” means any activity whereby an officer may reasonably assume an offence is occurring, or an occurrence is imminent. Appendix 9 Council Policy Closed Circuit Television System Cctv

“Authorised Person” means a person appointed by the Chief Executive Officer (CEO) of the City of Bunbury, to manage, maintain and monitor the City’s CCTV system.

“CEO” means the Chief Executive Officer of the City of Bunbury.

“CCTV” means Closed Circuit Television System.

“DATA” refers to any isolated audio, video or images recorded on the CCTV system.

“MOU” refers to a Memorandum of Understanding established between the City of Bunbury and WA Police.

“WAPOL” means the West Australian Police and/or any sworn officer of the West Australian Police force.

2. Ownership and Control of the CCTV System a. The CCTV system is owned by and is the sole property of the City of Bunbury. b. The City of Bunbury Team Leader Rangers & Emergency Management (TLREM) shall be responsible for the management of the CCTV system and operations. c. All maintenance and upgrades of the CCTV system to be managed by City of Bunbury Information Communication and Technology (ICT) staff in collaboration with the TLREM. d. A member of WAPOL is permitted to operate the CCTV system in accordance with this Policy and in accordance with the MOU (Appendix 1). e. A member of WAPOL may not direct any City of Bunbury authorised person to undertake any task relating to the CCTV system unless in accordance with this Policy or the MOU. f. All camera locations shall be provided to the WA Police CCTV register via this internet portal: wastatecctvregister.police.wa.gov.au

3. CCTV Staff a. Any staff involved in the monitoring operations of the CCTV system must be duly authorised by the CEO. b. All staff must provide a current Police Clearance certificate prior to access to CCTV monitoring equipment. c. Any staff involved in CCTV monitoring and operations must follow this policy and any relevant procedures, at all times.

4. Access to CCTV a. Only persons authorised by the CEO are permitted access to the CCTV monitoring system. b. No community member may have direct access to footage or monitoring systems. Access to the CCTV room must be in the presence of an Authorised person or WA Police officer for the purpose of investigating an alleged offence.

5. Surveillance

Page 2 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix 9 Council Policy Closed Circuit Television System Cctv

a. Surveillance of an individual or group shall only take place if the Authorised Person observes suspicious activity of a nature to reasonably assume a threat to persons or property is likely. b. Members of the public going about their normal and lawful business shall not be the subject of undue or illegal surveillance. It is an offence to record visually, or observe, a private activity to which that person is not a party.

6. CCTV System Control 6.1 Storage and Management of Data a. Video and still photographs may only be recorded by an Authorised Person if actual suspicious activity has been observed. b. At no time shall copying of images or still photographs be undertaken of members of the public going about their lawful business. c. All information recorded and collected from the CCTV system shall remain the sole property of the City of Bunbury. d. All saved data shall be recorded in a register kept for that purpose including date, time and category of incident. e. Any saved data shall be ‘stamped’ with time, date and location. Any printed still images must also have the Authorised Officers signature. f. All saved data must remain on the Drive within the locked CCTV Monitoring room, unless a written request has been received from WA Police or an approved member of City of Bunbury staff. Access to the CCTV monitoring room must be restricted to Authorised Person only. g. All data must be retained for a minimum of thirty-one (31) days. Following this period, data and still photographs not used in an investigation by either the City or an Authority may be erased and still photographs destroyed. All data should not be retained for more than one (1) year, which essentially covers the WA Statute of Limitations for simple offences according to the Criminal Procedure Act 2004. Pursuant to the General Disposal Authority (GDA) 2015, section 100.04 footage used in an investigation by either the City or an Authority must be retained for 7 years, then destroyed.

h. All written requests for CCTV data shall be filed at the City of Bunbury.

6.2 Viewing of Recorded Footage a. WA Police, Lawyers acting on behalf of individuals engaged in legal proceedings related to a recorded incident, or individuals acting as their own legal counsel in relation to a recorded incident, may request to view the footage of that incident. b. Any request for footage must specify the date, time and location of the incident. c. Requests by lawyers and individuals shall be made in writing and lodged with the CEO. d. Members of the general public will not have access to images retained in these systems unless such access is ordered by a legal ruling or approved Freedom of Information application.

6.3 Copying of Recorded Footage and Still Photographs

Page 3 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix 9 Council Policy Closed Circuit Television System Cctv

a. Access to copies of data from these systems will only be provided to WA Police or City of Bunbury staff unless such access is ordered by a legal ruling or approved Freedom of Information application. b. Copying of footage is to be made only by a City of Bunbury Authorised Person. c. Where the City of Bunbury provides a copy of recorded footage or still photograph or any other material, it shall be done in accordance with Section 570B of the Criminal Code. d. Certified copies will only be released to the parties named above when written permission to do so has been received from an Authorised Person and on the completion of the appropriate documentation.

6.4 Release of Copy of Recorded Footage or Still Photographs a. A copy of recorded footage and still photographs shall not be released to any person or organisation unless requested under s.711 of the WA Criminal Code Act Compilation Act 1913, by court summons or by other legal instrument. Nothing in this section prohibits the provision of a copy of recorded footage or still photographs by an Authorised Person or WAPOL if required in accordance with the disclosure of evidence provisions under the Criminal Procedures Act 2004. b. At no time shall original or copied recordings or still photographs be released to any media organisation, journalist or other individual or group without the written approval of the CEO. c. Any member of the public can request to see any images recorded of them personally. Once a third party is contained within the data, then access is available only through the Freedom of Information Act via a written request to the CEO. The Freedom of Information Act provides access to any document (which Formatted: List Paragraph, Indent: Left: 3.75 cm, First line: includes electronic data) but not answers to questions. The City of Bunbury can 0 cm choose to refuse access to data that is listed as exempt under Schedule 1 of the Freedom of Information Act 1992. Formatted: Font: (Default) +Body (Calibri), Italic

7. Joint Operations with WA Police a. Members of WAPOL may request the cooperation of the City of Bunbury for the purpose of covert surveillance of WAPOL operations. b. Such requests shall be made in writing by WAPOL to the CEO. c. The request shall detail the times and general purpose for which surveillance support is requested. d. The City of Bunbury may decline to provide cooperation. e. Any Authorised Person may withdraw cooperation at any time during the operation should they consider that the use of the CCTV is contrary to this Policy and/or the MOU.

COMPLIANCE REQUIREMENTS

LEGISLATION • Local Government Act 1995 • WA Criminal Code Act Compilation Act 1913

Page 4 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix 9 Council Policy Closed Circuit Television System Cctv

• Criminal Procedures Act 2004 • State Records Act 2000 • Surveillance Devices Act 1998 • Freedom of Information Act 1982 • General Disposal Authority 2015

INDUSTRY

ORGANISATIONAL

• Memorandum of Understanding – Western Australia Police and City of Bunbury Formatted: Font: Not Italic • City of Bunbury Record Keeping Plan

Definitions “Situation of Concern” means a situation which may lead to a breach of statute law, a situation where it appears that a person may be in physical distress or a situation likely to cause a public nuisance or disturbance.

“Authorised Person” means a person appointed by the Chief Executive Officer (CEO) of the City of Bunbury, to manage, maintain, view and have access to the City’s CCTV system.

“CEO” means the Chief Executive Officer of the City of Bunbury.

“CCTV” means Closed Circuit Television System.

“MOU” means the CCTV Memorandum of Understanding established between the City of Bunbury and WAPOL.

“WAPOL” means the Western Australia Police and where the context requires any person duly sworn as a member of the WA Police.

3. Ownership and Control of the CCTV System a. The CCTV system is owned by and is the sole property of the City of Bunbury.

Document Control Document Responsibilities: Owner: Chief Executive Officer Owner Business Unit: Director Sustainable Communities Reviewer: Team Leader Rangers & Emergency Management Decision Maker: Council Document Management: Adoption Details Res 33/01 13 February 2001 Review Frequency: biennial Next Due: 2021 Review Version Decision Reference: Synopsis: DOC/455558 CP-028892 v 2.0 Res 133/19 28 May 2019 Reviewed and amended CP-028892 v 1.0 Res 97/17 21 March 2017 Reviewed and Amended CP-028892 v 0.7 Res 142/15 12 May 2015 Reviewed Res 121/10 29 June 2010 July 2007 22 February 2005 18 November 2003 Date Printed 3 August 2021

Page 5 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix 9 Council Policy Closed Circuit Television System Cctv

b. The City of Bunbury Manager Community Law, Safety and Emergency Management (CLSEM) shall manage the system at all times. c. Maintenance/replacement of the CCTV system to be undertaken by City of Bunbury Information Communication and Technology (ICT) staff. d. A member of the WAPOL is permitted to operate the CCTV system in accordance with this Policy and in accordance with the MOU (Appendix 1). e.. A member of the WAPOL may not direct the City of Bunbury authorised person to undertake any task relating to the CCTV system unless in accordance with this Policy or the MOU.

4. CCTV Staff a. All staff having any duties pertaining to the CCTV system must be duly authorised by the CEO. b. All staff shall have a police clearance certificate. c. All staff shall follow this Policy and any procedures pertaining to the CCTV at all times.

5. Access to CCTV a. Only persons authorised by the CEO are permitted access to the CCTV System. b. Public may have access to certain CCTV cameras at the discretion of Council only for the purpose of gaining a panoramic view of the City and its tourist destinations. The camera shall be so installed to ensure that the public does not have access to view private properties or individuals and/or groups going about their normal and lawful daily business.

6. Surveillance a. Authorised Persons including the CLSEM shall scan and monitor all cameras routinely. b. Surveillance of an individual or group shall only take place if the Authorised Person has a reasonable belief that a situation of concern either is taking or is likely to take place. c. Members of the public going about their normal and lawful business shall not be the subject of undue or illegal surveillance.

7. CCTV System Control 7.1 Recording of Images and Still Photographs a. Images and still photographs may only be recorded by an Authorised Person. b. Copying images or still photographs shall only occur if the City of Bunbury Authorised Person is of the opinion that a situation of concern is being or is likely to be committed. c. At no time shall copying of images or still photographs be undertaken of the public going about their lawful business. d. At no time shall the CCTV system be used to provide surveillance of individuals or groups engaging in rallies, protests or other political behaviour unless there is a well-founded belief that an offence against statute law is likely to or is taking place. e. All information recorded, collected and collated by means of the CCTV system shall remain the sole property of the City of Bunbury. f. Any incident recorded or still photograph taken shall be recorded in a register kept for that purpose including date, time and category of incident. g. The date, time and incident details shall be noted on the rear of any still photograph taken. h. All recordings and still photographs taken shall be recorded in a register kept for that purpose including date, time and category of incident. i. All original recordings shall be erased and still photographs shredded after twenty eight (28) days after the date of the recording unless a request is made in writing for it to be held. j. All written requests for access to original recordings shall be filed at the City of Bunbury. k. Authorised Persons may view any recording on a random basis.

Page 6 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix 9 Council Policy Closed Circuit Television System Cctv

7.2 Viewing of Recorded Footage a. WAPOL, Lawyers acting on behalf of individuals engaged in legal proceedings related to a recorded incident, or individuals acting as their own legal counsel in relation to a recorded incident may request to view the footage of that incident. b. Such a request must specify the subject, date, time and location of the incident, which the person wants to view. c. Requests by lawyers and individuals shall be made in writing and lodged with the CEO.

7.3 Copying of Recorded Footage and Still Photographs a. The CEO, Director Planning and Development or CLSEM may authorise the copying of original recorded footage where a recorded incident is the subject of legal proceedings. b. Copying of original recorded footage is to be made only by the City of Bunbury or an Authorised Person . c. Any copy of recorded footage is to be marked “copy” and certified as such. d. Where the City of Bunbury provides a copy of recorded footage or still photograph or any other material, it shall be done in accordance with Section 570B of the Criminal Code. e. Certified copies will only be released to the parties named above when written permission to do so has been received from an Authorised Person and on the completion of the appropriate documentation.

7.4 Release of Copy of Recorded Footage or Still Photographs a. A copy of recorded footage and still photographs shall not be released to any person or organisation unless requested under s.711 of the WA Criminal Code Act Compilation Act 1913, by court summons or by other legal instrument. Nothing in this section prohibits the provision of a copy of recorded footage or still photographs by an Authorised Person or WAPOL if required in accordance with the disclosure of evidence provisions under the Criminal Procedures Act 2004. b. At no time shall original or copied recordings or still photographs be released to any media organisation, journalist or other individual or group without the written approval of the CEO.

8. Joint Operations with WA Police a. Members of WAPOL may request the cooperation of the City of Bunbury for the purpose of covert surveillance of WAPOL operations. b. Such requests shall be made in writing by WAPOL to the CEO. c. The request shall detail the times and general purpose for which surveillance support is requested. d. The City of Bunbury may decline to provide cooperation. e. Any Authorised Person may withdraw cooperation at any time during the operation should they consider that the use of the CCTV is contrary to this Policy and/or the MOU.

9. Record Keeping a. Community Law, Safety and Emergency Management shall be responsible for the keeping of records relating to the CCTV system including recorded footage and still photographs.

COMPLIANCE REQUIREMENTS LEGISLATION Local Government Act 1995

Page 7 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix 9 Council Policy Closed Circuit Television System Cctv

WA Criminal Code Act Compilation Act 1913 Criminal Procedures Act 2004 State Records Act 2000 INDUSTRY ORGANISATIONAL Memorandum of Understanding – Western Australia Policy and City of Bunbury

Document Control

Document Responsibilities: Director of Planning and Development Owner: Chief Executive Officer Owner Business Unit: Services Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 33/01 13 February 2001 Review Frequency: biennial Next Due: 2021 Review Version Decision Reference: Synopsis: DOC/455558 CP-028892 v 2.0 Res 133/19 28 May 2019 Reviewed and amended CP-028892 v 1.0 Res 97/17 21 March 2017 Reviewed and Amended CP-028892 v 0.7 Res 142/15 12 May 2015 Reviewed Res 121/10 29 June 2010 July 2007 22 February 2005 18 November 2003 Date Printed 30 October 2018

Page 8 of 8 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Appendix RAC-14

Western Australian Auditor General’s Report

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities

Report 30: 2020-21 16 June 2021

Office of the Auditor General Western Australia

National Relay Service TTY: 133 677 (to assist people with hearing and voice impairment)

We can deliver this report in an alternative format for those with visual impairment.

ISSN: 2200-1913 (print) ISSN: 2200-1921 (online)

The Office of the Auditor General acknowledges the traditional custodians throughout Western Australia and their continuing connection to the land, waters and community. We pay our respects to all members of the Aboriginal communities and their cultures, and to Elders both past and present.

WESTERN AUSTRALIAN AUDITOR GENERAL’S REPORT

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities

Report 30: 2020-21 June 2021

THE PRESIDENT THE SPEAKER LEGISLATIVE COUNCIL LEGISLATIVE ASSEMBLY

AUDIT RESULTS REPORT – ANNUAL 2019-20 FINANCIAL AUDITS OF LOCAL GOVERNMENT ENTITIES Under section 24 of the Auditor General Act 2006, this report covers the third year of a 4-year transition for my Office to conduct the annual financial audits of the local government sector, following proclamation of the Local Government Amendment (Auditing) Act 2017. This report on the 2019-20 financial audits of 117 of the applicable 132 local government entities includes: • results of the audits of local government entities’ annual financial reports, and their compliance with applicable legislation for the financial year ending 30 June 2020 • issues identified during these annual audits that are significant enough to bring to the attention of the Parliament. I wish to acknowledge the assistance provided by the councils, chief executive officers, finance officers and others, including my dedicated staff and contract audit firms throughout the annual financial audit program and in finalising this report.

CAROLINE SPENCER AUDITOR GENERAL 16 June 2021

Contents

Auditor General’s overview ...... 3

Executive summary ...... 5

Key findings ...... 5 Recommendations ...... 7 About our financial audits ...... 8

Annual financial reporting framework, timeline and audit readiness ...... 8 Summary of audit results ...... 10

Qualified audit opinions on annual financial reports ...... 10 Prior year qualified opinions removed in 2019-20 ...... 11 Emphasis of Matter paragraphs included in auditor’s reports ...... 11 Material matters of non-compliance with legislation ...... 12 Adverse trends in the financial position of LG entities ...... 16 132 audit certifications issued ...... 17 Management control issues ...... 18

Information system controls ...... 23

Financial reporting issues for 2019-20 ...... 24

Valuation of assets ...... 24 Valuation of assets transferred between entities ...... 24 Local government financial management regulations ...... 25 Accounting standards reporting changes for 2019-20 ...... 26 Opportunities to improve the efficiency of financial reporting...... 28

Reduced disclosure reporting by LG entities ...... 28 Quality of financial reports submitted for audit ...... 29

Impact of COVID-19 on LG entities and our audit approach ...... 32

Advice to LG entity management ...... 32 LG regulations amended for COVID-19 response ...... 32 COVID-19 impacts on LG entities ...... 34

Appendix 1: 2019-20 LG entities audits by OAG ...... 36

Appendix 2: LG entities’ certifications issued ...... 40

Appendix 3: Position paper on local government financial management regulation changes ...... 44

Appendix 4: COVID-19 Financial control matters ...... 46

Appendix 5: Security considerations for remote working arrangements ...... 48

Appendix 6: Better practice guidance ...... 50

Glossary and acronyms ...... 52

2 | Western Australian Auditor General

Auditor General’s overview

The 2019-20 financial year marked the third year of a 4-year transition of local government financial auditing to the Office of the Auditor General, following proclamation of the Local Government Amendment (Auditing) Act 2017. We performed the 2019-20 audits for 132 of the State’s 148 local government entities (LG entities), of which we completed 117 audits by 31 May 2021. Fifteen remained outstanding. In addition to summarising the results of the audits for Parliament, I have taken the opportunity to provide further insight into our financial audits of the local government sector. 2020 was an extraordinary year for local government financial reporting. The COVID-19 pandemic created resourcing pressures, while the new revenue accounting standards proved particularly difficult for many entities in the sector to adopt. Furthermore, amendments to the Local Government (Financial Management) Regulations 1996, gazetted on 6 November 2020, were retrospectively applicable from 30 June 2020. This caused unprecedented delays in entities finalising their financial reports as almost half of them needed to be recast after they had been submitted. The number of LG entities recasting and submitting many versions of their financial statements (the highest being 27 versions) during the audit process is also disappointing as this results in significant additional work for both the LG entity and the auditor and delays the finalisation of the audit. I have delayed tabling this report until almost 90% of the auditor’s reports have been issued. Of the 117 auditor’s reports issued to 31 May, 1 included a qualified opinion on the financial report (page 10). There may be further qualifications in the opinions yet to be issued. There is little room for complacency as a clear audit opinion is the minimum we should all expect. Although most entities had satisfactory audit outcomes, it is concerning that we reported 101 material matters of non-compliance in the auditor’s report for 45 entities, and 890 significant or moderate weaknesses in financial management and information systems controls in our management letters. Some of these were unresolved from the previous year. These omissions and exposures increase the risk of financial loss, error or fraud. As we conclude our third year of transition into the financial audits of LG entities, I am encouraged that entities are adapting to the audit processes of my Office and embracing the changes suggested during our audits. Our recent seminar for audit committee chairs was open to local government representatives and I am pleased many attended online. With better informed and active audit committees, they will be equipped to quality review the financial report and assess the accountability and integrity of reporting and the operational activities of their entity. Our audits again highlighted the need for the Department of Local Government Sport and Cultural Industries (DLGSC) to provide centralised professional support to assist entities to fulfil their financial reporting requirements. This includes professional advice on preparing for changes in accounting standards and legislation. This would be both financially beneficial and time efficient for all entities. However, my recent report into how effectively the DLGSC regulates and supports the local government sector found the Department has much work to do to provide the desired centralised sector support function.1 Further, we continue to support the need for the DLGSC to lead change in the sector’s financial reporting requirements. This includes adopting reduced reporting principles, updating the long-standing legislative requirements for entities to report 7 financial ratios, and for the auditor’s report to disclose any adverse trends. In the absence of cohesive advice for the Western Australian public sector, my office has recently produced a better practice guide

1 Western Australian Auditor General’s Report, Regulation and Support of the Local Government Sector, Report 21: April 2021

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities | 3

to assist local and State government entities with the preparation of their annual financial statements. I wish to thank my incredibly hardworking staff, our contract audit firm partners and staff in the LG entities who contributed to this year’s audit process. Their adaptability, professionalism, skill and cooperation in working through uncommon challenges to complete the audits is appreciated.

4 | Western Australian Auditor General

Executive summary

This Audit Results Report contains findings from our 2019-20 financial audits of local governments and regional councils (LG entities). Following proclamation of the Local Government Amendment (Auditing) Act 2017 (Amendment Act), the Auditor General has progressively assumed responsibility for the annual financial audits of LG entities. We were responsible for 132 audits for 2019-20, the third year of the transition, and will have responsibility for all 148 Western Australian LG entities by 2020-21. Our annual financial audits focus on providing assurance over an entity’s annual financial report. During an audit we also make related recommendations in respect to compliance, financial management and information system controls. This report summarises our findings. Key findings • We issued auditor’s reports for the 2019-20 financial year for 65 of the 132 LG entities by the required date of 31 December 2020 (96 of 112 in 2019) and a further 52 entities by 31 May 2021. The results of the remaining 15 will be tabled in Parliament once complete. (page 10) • All but 1 auditor’s report included a clear (unqualified) audit opinion on the financial report (page 10). However, we reported 101 material matters of non-compliance with the Local Government Act 1995, Local Government (Financial Management) Regulations 1996 (FM Regulations) or other written law in 45 of our auditor’s reports. (page 12) • An Emphasis of Matter was included in the auditor’s report of most entities as the FM Regulations require vested land to be measured at zero cost and vested improvements at fair value. This is a departure from the Australian Accounting Standards AASB 16 Leases which requires LG entities to measure the vested improvements also at zero cost. (page 11) • We issued 120 certifications to LG entities to acquit funding received under Commonwealth and State Government programs for projects such as Roads to Recovery and other capital works projects. We also certified 12 LG entities’ annual claims for pensioner deferments of rates and charges. (page 17) • We reported the following control weaknesses to LG entity management, those charged with governance (mayor, president or chairperson of the council) and to the Minister for Local Government:

o 704 financial management control weaknesses at 117 entities, (802 at 107 entities for all entities last year). We considered 88% to be significant or moderate risk if not resolved in the short term (86% last year). Eighty percent of the weaknesses related to expenditure, financial management, payroll and human resources, and revenue. (page 18)

o 382 information system (IS) control weaknesses at 50 entities (202 at 38 entities last year). Our capability assessments at 11 of the 50 LG entities showed that 79% of the audit results were below our minimum benchmark. (page 23) • We continue to support the need for the DLGSC to develop more thorough and balanced performance assessment criteria to replace the existing reporting and audit of 7 financial ratios and any adverse trends in these ratios. (page 16)

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 5

• Sixty-seven of the 132 audits were not completed by 31 December 2020. Reasons mainly include entities adjusting their financial report to comply with late FM Regulation amendments that were not gazetted until 6 November 2020, and poor quality financial reports. We also acknowledge that our audit teams could not always immediately re-prioritise audits of entities not completed in their schedule. (page 9) • In addition to the FM Regulation amendments, entities were required to apply 3 new accounting standards from 1 July 2019. Many entities were not adequately prepared for the impact of these changes and this resulted in further delay in finalising their financial report. (page 26) • The quality of financial reports submitted for audit varied significantly across entities. Quality issues included multiple instances of statements that did not balance, not taking up prior year balances for the current year, and many entities not applying the new accounting standards or FM Regulations correctly. This resulted in significant additional audit work and consequential delays in finalising the audits. (page 29) • During this, our third, year of performing annual financial audits in the local government sector, we have made further general observations included in this report, with a view to minimising the cost of financial reporting and auditing in the future. These relate mainly to:

o amendment of the FM Regulations from 6 November 2020 simplifies entities’ reporting of certain classes of assets and reduces the cost burden of having external valuations of plant and equipment assets (page 25)

o valuation of assets transferred between entities must be appropriately disclosed in accordance with the Australian Accounting Standards in the financial reports of both entities (page 24)

o opportunities to reduce the financial reporting burden on small and medium sized entities, as the quantity of detail that is being reported is onerous and exceeds that reported by most WA State government entities. (page 28) • Entities benefited from the Local Government (COVID-19 response) Act 2020 being enacted and amendments to a variety of the local government regulations being gazetted to allow modified operations during the COVID-19 pandemic. These changes temporarily remove restrictions on entities’ operations for the benefit of the district or part of the district while a state of emergency declaration is in force. These changes included holding public meetings electronically, access to information when the council offices were closed and revised budgetary requirements, such as re-purposing money. (page 32) • Entities generally did not separately account for COVID specific expenditures. They considered that any extra cleaning costs were offset by savings at their closed community facilities. However, there was added budgetary pressure on each entity as a result of their community facilities raising no revenue, and other financial waivers for local households, businesses, tenants and sporting and community groups to reduce their financial hardship. (page 34) • The budget implications of the Minister for Local Government’s Circular No 3-2020 that LG entities freeze their rates for 2020-21 will extend well beyond 1 year, as entities’ current year budget restraint deals with only the short term ramifications. There will be significant challenges for entities preparing their long term financial plans and budgets for some years. (page 35)

6 | Western Australian Auditor General

Recommendations 1. The Department of Local Government, Sport and Cultural Industries (DLGSC) should assess whether the current financial ratios in the FM Regulations remain valid criteria for fairly measuring and reporting the performance of each LG entity. This could also include a simplification of LG entity reporting requirements for financial ratios, and review of the requirement under the FM Regulations for the auditor to report on any adverse trends in the ratios as part of the annual financial audit. (page 17) 2. LG entities should ensure they maintain the integrity of their financial control environment by: a. periodically reviewing and updating all financial, asset, human resources, governance, information systems and other management policies and procedures and communicating these to staff b. conducting ongoing reviews and improvement of internal control systems in response to regular risk assessments c. regularly monitoring compliance with relevant legislation d. promptly addressing control weaknesses brought to their attention by our audits, and other audit and review mechanisms e. maintain currency with new and revised accounting standards for their impact on financial operations in order to prepare a compliant financial report at year end. (page 22) 3. The DLGSC should seek ministerial approval for any proposed regulatory amendments well in advance of the financial year end to ensure timely gazettal to facilitate action and avoid rework by all entities when finalising their end of year financial report. (page 26) 4. LG entities should complete their assessment of the impact of any new regulations or accounting standards and prepare a position paper on the necessary adjustments to their financial report. If required, entities should seek external consultation when completing their assessment and adjust their financial report, prior to submitting it for audit. (page 26) 5. DLGSC should provide timely guidance to assist LG entities to update their accounting practices to ensure that their future reporting is compliant with all current accounting standards. (page 27) 6. DLGSC should re-assess the amount of detail required to be included in annual financial reports, in particular for small and medium sized LG entities. (page 28) 7. To improve the quality of financial reports and achieve greater consistency across LG entities, the DLGSC should prepare timely regulation amendments for the Minister’s approval which improve the sector’s financial report framework. The DLGSC should also provide accounting support services to the sector. Proper management of financial resources is the most basic priority as from there all else is enabled or eroded. (page 31) 8. We encourage entities to make use of our WA Public Sector Financial Statements – Better Practice Guide to improve their financial management and reporting practices, processes and procedures. (page 31)

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 7

About our financial audits

Our office was responsible for 132 LG entity audits for 2019-20. This year, OAG staff performed 21 of these, with the other 111 performed by contract audit firms on our behalf. Our oversight of the local government audits, coupled with our in-house audits, has provided our staff with valuable insight and understanding of the sector. We will increase the number of audits we perform in house over time. However, we anticipate a large proportion will continue to be performed by our accredited contract audit firms. These will be periodically re- tendered to provide open and fair competition, and to ensure value for money. We are committed to supporting the regions and, where possible and appropriate, we use local financial auditing professionals. From 2021 onwards we are seeking to leverage efficiencies by allocating sub-regions to a single firm. Almost $43 billion of total assets were audited for the 117 LG entities. Their combined total operating revenue was $3.9 billion, of which rates contributed $2.3 billion (58%) and fees and charges $1.0 million (26%). The combined total operating expenditure was $4.0 billion. Annual financial reporting framework, timeline and audit readiness

Reporting framework and content Each LG entity is required to prepare an annual financial report that includes: • a Statement of Financial Position, Statement of Comprehensive Income by Nature or Type, Statement of Comprehensive Income by Program, Statement of Changes in Equity and Statement of Cash Flows • a Rate Setting Statement • 7 financial ratios required under section 50(1) of the Local Government (Financial Management) Regulations 1996 (FM Regulations), to be reported in the Notes to the annual financial report • other note disclosures such as trading undertakings and major land transactions. The quantity of detail reported is onerous and exceeds that reported by most WA State government entities and by local governments in other jurisdictions. On page 28 we have recommended that the DLGSC re-assess the amount of detail required in annual financial reports.

Financial reporting timeliness Under section 6.4(3) of the Local Government Act 1995 (LG Act), entities must submit their annual financial reports to the OAG for audit by 30 September. Although many entities had supplied their financial reports within this timeframe, they could not be officially finalised because amendments to the FM Regulations, applicable to all entities for their 30 June 2020 year end reporting, had not been progressed by the DLGSC. These regulations impacted the asset values reported in the financial report of LG entities for their year ended 30 June 2020. The amendments were only provided for consideration on 3 November 2020 and gazetted on 6 November 2020, some 4 months after the end of the reporting year. Many entities prepared their financial reports with the proposed changes in anticipation of gazettal of the amendments. However, we were unable to issue our auditor’s report until the amendments were gazetted.

8 | Western Australian Auditor General

Of the 132 entities we audited for 2019-20, 18 received approval from the Minister to extend their submission deadline to beyond 30 September, the latest being 30 November. Other entities did not meet the statutory deadline and did not have approval. We completed 65 of the 132 audits (49%) by 31 December 2020 (compared to 96 of 112 (86%), by the same time last year) as required by section 7.9 of the LG Act. The main reason for the delay was that entities could not submit their finalised financial reports for audit on time. In addition to the late gazettal of regulation amendments, many entities had not revised their financial reporting for the recent accounting standards amendments relating to revenue recognition and leases. Their statements needed to be revised or notes added to inform users of their limitations on this matter. Some entities also experienced problems with insufficient evidence to support the financial report, numerous errors requiring correction or resignation of key persons preparing their financial report. Overall, while there are some LG entities whose financial management procedures are sound and their teams are well prepared for audit, we again found the quality and timeliness of information provided by LG entities is lower than for the State sector. Generally, those entities that could not provide turnaround amendments following the regulation changes, or had significant other audit issues, staffing or skills shortages, were not finalised by 31 December. With our tertiary audit cycle (December year-end for universities and TAFEs) peaking from January to mid-March, and State sector interim audits commencing in March, OAG teams and contract firms have had to schedule LG audit finalisation so as to minimise impact on the rest of the work program. This has resulted in regrettable delays that have frustrated LG entities and our Office. Timely LG regulation changes and financial reporting advice to the sector is a core responsibility of the DLGSC and we trust such delays will not recur in the future. By 31 May 2021 we had completed a further 52 of the 67 audits that were incomplete at 31 December 2020, with 15 still outstanding.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 9

Summary of audit results

At 31 May 2021, we had issued auditor’s reports for 117 entities for the financial year ending 30 June 2020 (89% of the LG sector audits to be completed by the OAG this year). The auditor’s report includes: • the audit opinion on the annual financial report • any significant non-compliance in relation to the financial report or other financial management practices • any material matters that indicate significant adverse trends in the financial position of the entity. Under the Amendment Act, an entity’s chief executive officer (CEO) is required to publish their annual report, including the audited financial report and the auditor’s report, on the entity’s website within 14 days of the annual report being accepted by the LG entity’s council. Appendix 1, from page 36, outlines the date we issued each LG entity’s 2019-20 auditor’s report. Qualified audit opinions on annual financial reports An unqualified audit opinion in the auditor’s report indicates the LG entity’s annual financial report was based on proper accounts and records, and fairly represented performance during the year and the financial position at year end. All but 1 entity received an unqualified (clear) audit opinion. There were 6 qualified auditor’s reports issued the previous year. We issue a qualified opinion in our auditor’s report on an annual financial report if we consider it is necessary to alert readers to material inaccuracies or limitations in the financial report that could mislead readers. The following entity received a qualified opinion on their 2019-20 financial report:

Shire of Goomalling We issued a qualified opinion to the Shire as we identified that the balances for rates revenue and corresponding expenses for the year ended 30 June 2019 are not comparable to the balances for the year ended 30 June 2020. The Shire recognised rates revenue totalling $110,140 from its own properties during the year ended 30 June 2019. This is not in accordance with the presentation requirements of the Australian Accounting Standard AASB 101 Presentation of Financial Statements, and overstated the total revenue and total expenses for the year ended 30 June 2019 by $110,140. We issued a qualified opinion for the year ended 30 June 2019 in relation to this matter. We also were unable to obtain sufficient appropriate audit evidence to confirm that roads, drainage and footpaths infrastructure assets reported in the financial report represent fair value, or whether any adjustment to the values were necessary. These assets have not been revalued since June 2015. We were unable to determine whether the infrastructure assets of $38,841,166 are stated at fair value in the Statement of Financial Position.

Audits in progress Audits yet to be finalised may result in modified opinions. Generally, audits in progress relate to entities that have more significant or complex issues to be resolved from a financial reporting and auditing perspective, or the LGs do not have the in-house expertise needed to manage their financial reporting. While some LGs collaborate and seek help to overcome these issues, this is often informal and ad-hoc. In the absence of formal support from the DLGSC or other sources, these issues have an impact on finalisation of the financial audits.

10 | Western Australian Auditor General

Prior year qualified opinions removed in 2019-20 Three entities revised their financial reporting or took necessary action to resolve the matters that led to a qualified opinion on their 2018-19 financial report and we removed the qualification for 2019-20.

Shire of Bruce Rock An independent valuation of infrastructure assets of the Shire was undertaken and disclosed in note 10(b) of the Shire’s 2019-20 financial statements. This action addressed the 2018-19 asset valuation qualification which has now been removed.

Shire of Ravensthorpe The Shire’s 2018-19 qualified opinion related to the reported valuation of assets at 30 June 2018. This balance is not included in the 2019-20 financial report, so the qualification has been removed.

Shire of Wagin The Shire’s 2018-19 audit opinion was qualified as the year end value of drainage assets for 2018 and 2019 may not have been comparable, as the 30 June 2019 value was adjusted following an independent valuation. As the 2018 value is not included in the 2019-20 financial report, the qualification has been removed.

Emphasis of Matter paragraphs included in auditor’s reports If a matter is appropriately presented or disclosed in the financial report but, in our judgement, is of such importance that it should be drawn to the attention of readers, we may include an Emphasis of Matter paragraph in our auditor’s report. This year, we again drew attention to the notes in each entity’s annual financial report describing the basis of accounting. For 2019-20 this related to application of the new leases accounting standard from 1 July 2019 and entities being required to report some aspects of these standards differently due to the requirements of the FM Regulations. Further explanation of this matter is on page 25. We did not modify our auditor’s opinion but included an Emphasis of Matter in the auditor’s report to state that entities continued their previous recognition of some categories of land, including land under roads, at zero cost. This treatment complies with the following amendments of the FM Regulations: (i) Regulation 17A requires a LG entity to measure vested improvements at fair value and the associated vested land at zero cost. This is a departure from AASB 16 Leases which would have required the entity to measure the vested improvements also at zero cost. (ii) In respect of the comparatives for the previous year ended 30 June 2019, regulation 16 did not allow a LG entity to recognise some categories of land, including land under roads, as assets in the annual financial report. The following were other noteworthy matters that we highlighted through Emphasis of Matter paragraphs:

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 11

City of Stirling – Infrastructure Assets Revaluation Our Emphasis of Matter highlighted the City’s note 8(f) which explains the basis for their infrastructure assets revaluation in the year ended 30 June 2020 and the associated change in estimates. The opinion was not modified in respect of this matter.

Mindarie Regional Council – Contingent Liability The Council’s opinion included an Emphasis of Matter drawing attention to Note 34 ‘Contingent liabilities’ which disclosed a contingent liability relating to the Tamala Park Waste Management Facility site. The opinion was not modified in respect of this matter.

Town of Victoria Park – Land Assets Revaluation The Town’s opinion included an Emphasis of Matter drawing attention to Note 7 of the financial report which explains the basis for the significant land revaluation decrement in the year ended 30 June 2020. The opinion was not modified in respect of this matter. Material matters of non-compliance with legislation Under Regulation 10(3)(b) of the Local Government (Audit) Regulations 1996 (LG Audit Regulations), we are required to report any matters indicating that a LG entity is non-compliant with: • part 6 of the LG Act • FM Regulations • applicable financial controls in any other written law. The matters may relate to the financial report or to other financial management matters. In determining which matters to report, we apply the principles of materiality, as required by Australian Auditing Standard ASA 320 Materiality in Planning and Performing an Audit. Factors that we consider include the extent and frequency of the non-compliance, and the effect or potential effect. We also consider regulation 5(1) of the FM Regulations to be particularly important, because failure to effectively apply those requirements can result in significant financial loss, inefficiency, financial misreporting or fraud. If we find matters of non-compliance at an LG entity, we will report this in the auditor’s report which becomes part of their annual report published on their website. There was no discernible trend regarding the type or size of entity to which these findings relate. For the convenience of Parliament and the public, we have summarised in Table 1 the noteworthy matters of the 101 matters of non-compliance we reported to 45 LG entities.

Issue Finding Controls over accounting At 8 entities we found that accounting journal entries were journal entries often posted with no evidence of independent review and approval by another person. Accounting journals can represent significant adjustments to previously approved accounting transactions, and could result in, for example, one type of expenditure being re-coded to another type of expenditure. If not closely controlled, unauthorised journals could result in errors in financial reports, or fraud. Journals should therefore be subject to independent review.

12 | Western Australian Auditor General

Issue Finding Bank reconciliation process At 5 entities bank reconciliations of their municipal, reserve incomplete and/or trust accounts were not prepared, had long outstanding unreconciled items and/or there was no independent review by management. While we considered these instances to warrant reporting in the auditor’s report, several other less significant control shortcomings in relation to bank reconciliations were reported to entities in our management letters. Other reconciliation findings At several entities we reported weaknesses in key controls for ensuring the completeness and accuracy of financial data within the general ledger and reported in the financial report: • Reconciliations to the general ledger were not performed in a timely manner for payroll or the fixed asset register of property, plant and equipment and infrastructure

• Reconciliations for trade payables, bank accounts and borrowings account were not sufficiently evidenced as completed and reviewed

• Monthly reconciliations of cash, sundry debtors, rates debtors, sundry creditors and fixed assets were not carried out from July 2019 to May 2020.

Quotes not obtained or no At 10 entities between 2% and 77% of purchase transactions evidence retained sampled had inadequate or no evidence that a sufficient number of quotations was obtained to test the market and no documentation to explain why other quotes were not sought. This practice increases the likelihood of not receiving value for money in procurement or favouritism of suppliers. Tender register details The tender register at 1 entity did not include details of each tender and the names of the successful tenders. Procurement without purchase At 10 entities purchase orders were not prepared or were orders prepared after the suppliers’ invoices were received. Procurement without required At 2 entities approximately 30% of their purchase orders did procedures not state a dollar value, quantity procured or there was inadequate or no evidence that a sufficient number of quotations were obtained to test the market, and no documentation to explain why other quotes were not sought. Procurement without At 2 entities the same officer requisitioned, approved and appropriate segregation of raised the purchase order then also approved the associated duties invoice payment for approximately 26% to 28% of sampled purchase transactions. Procurement transactions At 1 entity 6% of the purchase transactions did not have without payment approval evidence of payment approval prior to payment occurring. Other procurement findings We reported other instances of non-compliance with procurement policies and procedures: • Declarations of interest were not made by panel members prior to evaluation of tender documents, increasing the risk that any actual or perceived conflicts of interest were not adequately identified and managed by the entity.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 13

Issue Finding • Goods and services were procured from suppliers without fully executed tender contracts, increasing the risk of not obtaining value for money or dispute over contract terms or conditions.

• Expenditure transactions were not in the LG entity’s adopted budget and not supported by an authorised budget variation request. These practices increase the risk of fraud or favouritism of suppliers, not obtaining value for money in procurement, and inappropriate or unnecessary purchases.

• Delegations of authority were approved for officers, but payment limits per officer had not been set.

• Delegated officers did not evidence examining supporting documents prior to authorising payment.

• There was inadequate segregation of duties within the procurement process as officers that prepare financial information also had access to authorise payments from the bank account.

• At 1 entity some services were procured where the total spend for each supplier during the year exceeded $150,000, however tenders were not called. Section 11(1) of the Local Government (Functions and General) Regulations 1996 requires public tenders to be invited for services that are above $150,000.

• Credit card transactions were not posted, reviewed or reconciled in a timely manner, early payments were made effectively increasing the credit card monthly limit and a card holder did not sign the credit card acknowledgement form prior to using the card.

Records not presented to The list of accounts paid from the municipal and trust funds Council meetings as required and the statement of financial activity were not presented to by FM Regulations Council within the timeframe specified in the FM Regulations for periods of 5 to 7 months. Financial ratios not reported Nineteen entities did not report the Asset Renewal Funding Ratio, mostly for the 3 years, 2020, 2019 and 2018, in their annual financial report as required by FM Regulation 50(1)(c). Reasons for non-reporting included: • planned capital renewals and required capital expenditures were not estimated as required to support the long term financial plan and asset management plan respectively

• management could not confirm the reliability of the available information on planned capital renewals and required capital expenditure

• information on planned capital renewals and required capital expenditure over a 10 year period was not available.

14 | Western Australian Auditor General

Issue Finding Review not performed of At 3 entities a review of the financial management systems and financial management systems procedures was not completed at least once every 3 financial and procedures years as required by FM Regulation 5(2)(c). Review not performed of risk At 2 entities a review of systems and procedures in relation to management, internal control risk management, internal control and legislative compliance and legislative compliance was not completed at least once every 3 years as required by LG Audit Regulation 17. No review and authorisation of There was no evidence of independent review and changes to masterfiles authorisation of changes made to the creditor masterfile at 8 entities, the payroll masterfile at 3 entities and debtors and rate assessment masterfiles at 1 entity. This increased the risk of unauthorised changes to key information. Payroll and human resources Several findings of payroll and employment non-compliance findings were also reported: • a letter of employment was not signed by the employee until after commencement, resulting in an incorrect pay rate being paid

• the payroll function was not supported by formal policies and supporting procedures

• employee pay rate changes were not reviewed by an independent officer.

Revenue findings There was an increased risk that discounts, refunds or price changes may be unauthorised or go undetected, resulting in a loss of revenue. Findings included:

• inadequate internal controls over debtors accounts and staff discounts

• no process in place to review changes made to approved rates, to ensure issue of correct rate invoices

• a large number of users were able to issue refunds at a recreational facility with no independent review of the refunds issued

• more employees than necessary having the ability to change rates, fees and charges within the finance and revenue systems and no process in place to review the price changes.

Asset control finding One entity did not have formal policies and procedures for proper control over its fixed assets.

General computer control In depth findings of our IS audits at a selection of 50 LG findings entities are detailed in our Local Government General Computer Controls Report, Report 23, tabled on 12 May 2021. We reported 328 control weaknesses to 50 LG entities, with 10% (33) of these rated as significant and 72% (236) as moderate. As these weaknesses could significantly compromise the confidentiality, integrity and availability of information systems, the LG entities should act promptly to resolve them. Our financial audit approach to reporting IS issues and general computer controls changed partway through our 2019-20 audit

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 15

Issue Finding cycle. This has resulted in audits completed later in our cycle having material matters of non-compliance with their IS and general computer controls included in the auditor’s reports. In 2019-20 the following material matters of non-compliance were included in our auditors’ reports: • At 1 entity we reported significant weaknesses in their general computer controls. These weaknesses increase the risk of inappropriate or unauthorised access to systems and loss of sensitive information, and undermine the confidentiality, integrity and availability of the entity’s business systems and information.

• At other entities we reported instances of non-compliance that could lead to inappropriate use of systems and unauthorised changes, although our audit did not identify any. These include access controls over a key system being inadequate to enforce adequate segregation of duties and more employees than necessary having full access to key financial systems and no evidence of independent review of changes made to the systems or records.

Source: OAG Table 1: Material non-compliance with legislation reported in auditor’s reports Adverse trends in the financial position of LG entities We are required by Regulation 10(3)(a) of the LG Audit Regulations to report ‘any material matters that in the opinion of the auditor indicate significant adverse trends in the financial position or the financial management practices of the local government’. We conducted a high level assessment of whether the 7 financial ratios reported in each LG entity’s financial report achieved the standards set by the DLGSC. When determining whether a trend was significant and adverse, in some instances we allowed for a ratio to be slightly lower than the DLGSC standard, in recognition that failing to meet some standards are more significant and representative of an entity’s financial position than failing to meet others. Our financial audit assessments of the ratios are conducted objectively on the audited figures from the financial report on a comparable and consistent basis. Our assessments do not consider other aspects of the entity’s finances, or the inter-relationships between the ratios. These considerations are outside the scope of the legislative audit requirement of regulation 10(3)(a) and more relevant to a performance audit into adverse trends. Entities report their ratios for the current year and the preceding 2 years. Our trend analysis is therefore limited to these 3 years. This year, we reported that 139 ratios at 89 entities indicated adverse trends. Last year, for the 2018-19 audits, the comparative figures were 113 ratios with adverse trends at 76 entities.

Review of financial ratios It continues to be our view that the annual financial report audit does not provide the opportunity for a thorough assessment of any adverse trends that may be apparent from the ratios, and that a more thorough performance assessment is needed to conclude on the overall financial position of an entity. For this reason, after completing our first year of auditing the local government sector for 2017-18, we identified the need for the DLGSC to review Regulation 10(3)(a) of the LG Audit Regulations.

16 | Western Australian Auditor General

We have also previously recommended that the DLGSC give consideration to simplifying and streamlining the ratios defined in FM Regulation 50(1). This may include using different financial indicators, possibly fewer in number, that are more commonly used in the not-for- profit and government sectors. WALGA formed a Working Group in 2020 to review the current suite of ratios and provide recommendations going forward. The Working Group is comprised of sector representatives together with officers from the DLGSC, Office of the Auditor General and WA Treasury Corporation. The Working Group’s Local Government Financial Ratios Report was provided to the WALGA State Council Meeting on 5 May 2021. The report includes recommendations for prescribed ratios and other financial reporting related matters. WALGA State Council is the decision making representative body of all member councils with responsibility for advocating on sector-wide policy and strategic planning on behalf of local government. The report’s recommendations were carried by the WALGA State Council who resolved that WALGA advocate the recommended changes to the Minister for Local Government. Along with ratio changes the group also recommended the DLGSC prepare a model set of financial statements and annual budget statements, in consultation with the local government sector. Our Office continues to support the need for change in financial ratio reporting and auditing and commends WALGA for its work. However, we also consider that the DLGSC should be taking a more proactive role in this change process.

Recommendation 1. The Department of Local Government, Sport and Cultural Industries (DLGSC) should assess whether the current financial ratios in the FM Regulations remain valid criteria for fairly measuring and reporting the performance of each LG entity. This could also include a simplification of LG entity reporting requirements for financial ratios, and review of the requirement under the FM Regulations for the auditor to report on any adverse trends in the ratios as part of the annual financial audit. 132 audit certifications issued In addition to the auditor’s report on the annual financial report, we also conduct audit work to certify other financial information produced by entities. These audit certifications enable entities to meet the conditions of State or Commonwealth funding or specific grant requirements or legislation. Our audit certification of these statements may be required to enable entities to receive ongoing funding under existing agreements or to apply for new funding. Appendix 2, commencing on page 40, lists the 132 certifications issued and the date of issue under 3 headings: • 12 claims by administrative authorities for pensioner deferments under the Rates and Charges (Rebates and Deferments) Act 1992 • 112 statements acquitting Roads to Recovery Funding under the National Land Transport Act 2014 • 8 other certifications for projects by entities.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 17

Management control issues

We also report control weaknesses related to expenditure, financial management, human resources, revenue and asset management to LG entity management in our management letters. Controls weaknesses that represent matters of material non-compliance form part of the overall auditor’s report that we provide under section 7.12AD of the LG Act to the mayor, president or chairperson, the CEO and the Minister for Local Government. During 2019-20, we alerted 117 entities of control weaknesses that needed their attention. Twelve percent of these were reported in our auditor’s report as matters of material non-compliance. Our management letters provide a rating for each matter reported. We rate matters according to their potential impact and base our ratings on the audit team’s assessment of risks and concerns about the probability and/or consequence of adverse outcomes if action is not taken. We consider the: • quantitative impact – for example, financial loss from error or fraud • qualitative impact – for example, inefficiency, non-compliance, poor service to the public or loss of public confidence.

Risk category Audit impact Significant Finding is potentially a significant risk to the entity should the finding not be addressed by the entity promptly. Moderate Finding is of sufficient concern to warrant action being taken by the entity as soon as practicable. Minor Finding that is not of primary concern, but still warrants action being taken. Source: OAG Table 2: Risk categories for matters reported to management

We give LG entity management the opportunity to review our audit findings and provide us with comments prior to the completion of the audit. When they respond, we request they set a time frame for remedial action to be completed. Often management improves policies, procedures or practices soon after we raise them and before the audit is completed. Other matters may take longer to remedy and we will follow them up during future annual financial audits. We reported 704 control weaknesses across the 3 risk categories as shown in Figure 1. The first chart shows the number of weaknesses in each risk category for the differing number of entities we audited during our first 3 years of LG entity transition into our audit program. The second chart shows the comparative proportion of weaknesses in each risk category. The charts show that the proportion of control weaknesses with a significant rating have increased in number and by proportion over the last 3 years, and that weaknesses with a minor rating have decreased. The decline in minor weaknesses is in part because entities have been addressing minor issues detected in the early years of the OAG auditing the sector.

18 | Western Australian Auditor General

Financial management control weaknesses

1000

800 209 600 222

400 477 57 399 200 Number of Numberof weaknesses 186 116 0 47 83 2018 2019 2020 290 issues at 802 issues at 704 issues at 39 of 46 entities 107 of 112 entities 117 of 132 entities audited audited audited to date

Minor Moderate Significant

Comparative ratings of control issues

100% 90% 57 209 80% 222 70% 60% 50% 186 477 40% 399 30% 20% 10% 47 116 83 0% 2017-18 2018-19 2019-20

Minor Moderate Significant

Source: OAG Figure 1: Number of control weaknesses reported to management in each risk category and comparative ratings of the control weaknesses Note: 2018-19 figures are higher than in last year’s LG audit results report as not all LG entity audits were completed in time for inclusion in the report. The 704 control weaknesses identified in our 2019-20 management letters are presented in their different financial management control categories in Figure 2. The control weaknesses relating to expenditure, financial management, and payroll and human resources accounted for 494 or 70% of the control weaknesses reported, compared to 487 or 61% in 2018-19.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 19

Source: OAG Figure 2: Financial management control weaknesses reported to entities

Examples of the weaknesses are below. We recommend that entities take timely action to improve their current practices and procedures to strengthen the accountability and integrity of their financial reporting and to comply with their legislated requirements.

Expenditure We reported that good procurement procedures, such as obtaining quotes and completing purchase orders to start the ordering process and accountability trail, were not routinely practiced. These included: • Quotes were not obtained as required by the entities’ policy guidelines. There were also instances where evidence of the quotes received was not retained for the items purchased. This increases the risk of favouring specific suppliers and/or not obtaining value for money. • We found purchase order control weaknesses at 47 entities. Purchase orders were often raised after the goods had been supplied or after the supplier’s invoice had been received. The lack of adequate controls over purchase ordering increases the risk of inappropriate purchases or the entity being committed to pay for purchases made by officers who do not have authority or who have exceeded their delegated purchase limits. • In some entities there was not adequate separation of tasks between ordering and receiving goods. Without this segregation, the entity needs other controls to ensure that all payments for goods are reviewed and authorised by an independent officer. • Some entities’ tender processes were not conducted in accordance with the entity’s policies and procedures, including panel members not declaring their interests. At 29 entities we reported that changes were made to the supplier masterfile without appropriate evidence of authorisation of the change or there was no independent review to

20 | Western Australian Auditor General

confirm checking for related party interests, authorisation, completeness and accuracy. These review procedures are essential as technology has increased the risk of fraud. We found payment acquittal procedures at 24 entities need improvement. Full supporting documentation for payments needs to be retained, along with the correctly coded payment acquittal approved by an appropriately authorised or delegated officer. Of the 15 entities with control weaknesses over their purchasing cards, we found that 4 entities did not have evidence of signed purchasing card agreements with cardholders. These agreements set out the terms, conditions and the entity’s level of authority for the cardholder’s use of their purchasing card. Untimely acquittal and late cancellation of purchasing cards were also reported.

Financial management The accounting procedures and practices of the financial management team should include appropriate controls for preparing the entity’s financial report and mandatory annual reporting requirements. • Fifty-three entities had not completed their review to assess and recognise the initial and subsequent application of the new accounting standards for revenue recognition and leases. Non-compliance with the revenue standards may result in earlier income recognition, which means the entity’s 2019-20 revenue may be overstated. Non-compliance with the lease standard can result in depreciation and interest expense being understated and lease expenses being overstated for the 2019-20 year. Further details and information on these accounting standards issues are on page 26. • Bank reconciliations were not routinely prepared on a monthly basis or were not reviewed by a second officer. Where long outstanding cheques continue to be reported, entities need to review these debts to locate the supplier and, if not found, action these funds as unclaimed money. Entities also recorded unreconciled items, which were not investigated and resolved when they were identified and remain unreconciled. The bank reconciliation is a key control. If not performed regularly and independently reviewed, there is a risk of erroneous or unusual (including fraudulent) reconciling items not being detected and investigated in a timely manner. • Journal entries were made without supporting documentation or were not reviewed by an independent officer. These can represent significant adjustments to previously approved accounting transactions, and unauthorised journals could result in errors in financial reports, or fraud. They should therefore be clearly explained and subject to independent review. • Access to the financial management, payroll and human resources systems was not restricted to appropriate staff. In some instances, we considered more staff than necessary for the efficient operation of the entity had passwords to access the key systems. Monitoring of access privileges needs to be conducted on a regular basis by a senior staff member.

Payroll and human resources Payroll and human resource management are essential elements of any employer’s business. During our interim and final audits of entities we reported: • Some employees were not taking their annual and long service leave entitlements and therefore accumulating excessive leave balances. Entities should have a leave management plan to ensure suitable staff can undertake the roles of key staff while they are on leave and to continue to deliver the entity’s required services. Infrequent

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 21

taking of leave and associated rotation of staff roles, increases the likelihood of any frauds remaining undetected. • Commencement and termination processes were not completed promptly to ensure timely and accurate processing and payment of staff. Evidence needs to be retained of all employment contracts, which should be signed by both parties on execution. • Changes made to employee masterfiles need to be supported by appropriate authorisation from the employee. Masterfile changes also need to be independently reviewed for accuracy and completeness, to reduce the risk of payroll errors or fraud. • Payroll reports sent to cost centre or business managers for confirmation of employees to be paid were not returned. Without regular checks by relevant managers on their current employees and their hours worked, especially for casual and contract staff, there is an increased risk of payment errors, ghosting or fraud passing undetected.

Recommendation 2. LG entities should ensure they maintain the integrity of their financial control environment by: a. periodically reviewing and updating all financial, asset, human resources, governance, information systems and other management policies and procedures and communicating these to staff b. conducting ongoing reviews and improvement of internal control systems in response to regular risk assessments c. regularly monitoring compliance with relevant legislation d. promptly addressing control weaknesses brought to their attention by our audits, and other audit and review mechanisms e. maintain currency with new and revised accounting standards for their impact on financial operations in order to prepare a compliant financial report at year end.

22 | Western Australian Auditor General

Information system controls

Information systems (IS) underpin most aspects of government operations and services. It is important that entities implement appropriate controls to maintain reliable, secure and resilient information systems. Audits of general computer controls help to support our financial audits and are a major part of the IS audit work we undertake. These audits provide insights about the extent to which entities’ IS controls support reliable and secure processing of financial information. We reported 328 control weaknesses to 50 LG entities, with 10% (33) of these rated as significant and 72% (236) as moderate. Last year we reported 202 control weaknesses to 38 LG entities. As these weaknesses could significantly compromise the confidentiality, integrity and availability of information systems, the LG entities should act promptly to resolve them. Our capability assessments at 11 of the 50 LG entities show that none met our expectations across 6 control categories, with 79% of the audit results below our minimum benchmark. We found weaknesses in controls for information security, business continuity, change management, physical security and IT operations. Entities also need to improve how they identify and treat information risks. Five of the entities were also included in last year’s in- depth assessment and could have improved their capability by promptly addressing the previous year’s audit findings but, overall, did not discernibly do so Of the weaknesses identified in 2019-20: • 49% related to information security issues. These included system and network vulnerabilities and unauthorised and inappropriate access to systems and networks • 28% related to information technology (IT) operations issues. In particular, poor controls over the processing and handling of information, inadequate monitoring and logging of user activity, and lack of review of user access privileges • 10% related to business continuity. For example, inadequate disaster recovery and business continuity plans • 13% related to inappropriate IT risk management, poor environmental controls for the server room, and a lack of change management controls. The information provided above is included in our Report 23, May 2021, Local Government General Computer Controls, tabled on 12 May 2021. Further details of the IS audit work and case studies from our IS audits of LG entities are included in the report.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 23

Financial reporting issues for 2019-20 Valuation of assets We continue to have concerns about inconsistencies in the valuation of property and infrastructure in the WA local government sector. Our Report 15: March 20192 and Report 16: March 20203 detailed concerns about the variety of valuation methodologies used, especially for land with restricted use. Valuation concerns arise from LG entities engaging different valuers who use different methodologies or interpret some principles of the Australian Accounting Standards differently. This is particularly apparent for restricted assets. Consequently, LG entities can see significant valuation swings when they change their valuer, depending on which assumptions the valuer uses when assessing restricted land. Most entities revalued these assets in 2017 or 2018, in accordance with the LG FM Regulations, and their next 3-5 yearly valuations are due at the latest by 2022 or 2023. As mentioned last year, the International Public Sector Accounting Standards Board and the Australian Accounting Standards Board have projects under way relating to fair value of public assets. Our Office will work with other audit offices to prepare a submission to this fair value project. Valuation of assets transferred between entities Our State government audit work in 2019-20 highlighted the need for entities to act fairly and openly where assets are transferred between them.4 Our role as auditor is to ensure that land sales and asset transfers are properly disclosed. The value or benefit of the asset to the ultimate owners, as well as any trade-offs must be adequately communicated and disclosed to residents and ratepayers. These particular transactions can represent significant value. During 2019-20 the State Government decided to progress the Ocean Reef Marina project following community consultation on this development proposal, including its impact on the community and the City of Joondalup, which was undertaken over a number of years. Following this, the City of Joondalup reviewed the fair value of the land assets included within scope of this development proposal. After seeking independent valuation advice and in consultation with Development WA, it was agreed that the City would transfer the associated land assets to Development WA in 2021 for $1 per lot for each of the two parcels of land in order for land development to proceed. Following this decision, the City reclassified the associated land assets from Property, Plant and Equipment with a fair value of $63.1 million to Inventory (Land held for transfer) with a net realisable value of $1 per lot. The City recognised the resulting land revaluation decrement in its asset revaluation reserves in accordance with the accounting standards, and disclosed the decrement at note 6 in its 2019-20 annual financial report. Documenting agreements between the parties of any transaction is prudent as it provides essential evidence of both parties’ agreement to the transaction. The financial report of each

2 Report 15: March 2019 – Audit Results Report – Annual 2017-18 Financial Audits of Local Government Entities

3 Report 16: March 2020 - Audit Results Report – Annual 2018-19 Financial Audits of Local Government Entities

4 Page 37 of Audit Results Report – Annual 2019-20 Financial Audits of State Government Entities, Report 7, November 2020

24 | Western Australian Auditor General

entity must provide sufficient disclosure of the transaction in accordance with accounting standards. Transparency of all such transactions – their costs and benefits - is paramount. Local government financial management regulations Amendments to the FM Regulations were gazetted on 6 November 2020. As requirements in these regulations impacted the financial reporting of entities for the year ending 30 June 2020, finalising and signing off each entity’s financial report was delayed until after this gazettal. Following the gazettal, we issued a position paper on 6 November 2020 (Appendix 3) to assist entities to meet the new reporting requirements. Any changes in reporting from the previous year are disclosed in the financial report of each entity. The key changes relate to the revaluation of certain asset classes, revenue recognition and accounting for leases.

Valuation of certain classes of assets Amendment of FM Regulation 17(A) simplified LG entities’ reporting of some classes of assets and reduced the cost burden of having valuations undertaken.

Plant and equipment Entities no longer have to revalue plant and equipment assets they own and needed to transition to the cost model from the beginning of 2019-20, and report all plant and equipment at depreciated cost at year-end on 30 June 2020. Previously these assets were held at fair value.

Land, building, infrastructure and investment property These assets continue to be carried at fair value, with the revaluation cycle reduced to a 5-year cycle rather than 3-yearly, unless the fair value is materially different from the carrying value.

Lease right-of-use assets controlled by entities Amendment of regulation 17A removed the requirement to fair value all assets, including right-of-use assets. Removal of regulation 16 from 6 November 2020 impacts on the way LG entities are now required to report on commercial and concessionary leases under Accounting Standard AASB 16 Leases.

Commercial leases Leases of assets such as vehicles, machinery, offices and ICT equipment from 2019-20 are now recognised on the balance sheet as the right-of-use asset and corresponding liability.

Concessionary leases These peppercorn type leases relate to assets controlled or managed but not owned by the entity. They include vested crown land and other land, such as land under roads. These concessionary lease right-of-use assets are to be reported at cost, which in most cases is zero. Previously, entities reported land under roads at zero cost, and this continues. However, adjustments were needed for land underneath buildings or other infrastructure, such as golf courses, showgrounds, racecourse or any other sporting or recreational facilities, so that this land is also reported at zero cost. Previously these lands were reported at fair value. The FM Regulations retain reporting of improvements on these vested lands at fair value.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 25

Recommendations 3. The DLGSC should seek ministerial approval to any proposed regulatory amendments well in advance of the financial year end to ensure timely gazettal to facilitate action and avoid rework by all entities when finalising their end of year financial report. 4. LG entities should complete their assessment of the impact of any new regulations or accounting standards and prepare a position paper on the necessary adjustments to their financial report. If required, entities should seek external consultation when completing their assessment and adjust their financial report, prior to submitting it for audit. Accounting standards reporting changes for 2019-20 LG entities were required to apply 3 new accounting standards of the Australian Accounting Standards Board (AASB) from 1 July 2019. Unfortunately, entities could not adequately prepare as the DLGSC did not advise entities what FM Regulation changes in accounting treatments would be gazetted on 6 November 2020. Consequently, entities were delayed in finalising their financial reports and some incurred additional audit costs. Fifty-three entities received a management letter issue as they had not taken appropriate steps to implement the new standards for their 30 June 2020 reporting. Entities that applied the standards elected to apply the modified retrospective option for their transition. This approach meant comparative figures for prior years did not need to be restated, therefore reducing the amount of work required. A note in the financial report disclosed the impact of these changes in accounting treatment from 1 July 2019.

Reporting revenue and income under AASB 15 and AASB 1058 From 1 July 2019, revenue from contracts (AASB 15), such as grant money received with specific performance obligations, is reported by allocating the grant money to each performance obligation and recognising the revenue as or when the obligations are satisfied. Similarly, grant money received with an obligation to acquire or construct an asset that will be retained by the entity (i.e. a capital grant under AASB 1058) is recognised as income as or when the obligation to acquire or construct the asset is satisfied. For example, LG entities receiving Roads to Recovery funding from the Commonwealth Government were required to report their grants in this manner. This means a grant received for the construction of an asset is recognised as income in stages during the construction. The full value of the grant is recognised by the time the constructed asset is put into operation. Under AASB 1058, transactions relating to assets acquired at significantly less than fair value also have new recognition principles. Where these standards were implemented, the LG entities adjusted their opening equity and recognised their contract liabilities and capital grant liabilities as required.

Reporting of leases – AASB 16 The key change in AASB 16 is that most operating leases, which were previously recorded off-balance sheet, are now required to be capitalised on the balance sheet (Statement of Financial Position). Accordingly, most property, motor vehicle and equipment operating leases are now accounted for as right-of-use assets with their associated lease liability. A note in the financial report explains the impact of this standard. Using this approach, on initial application of AASB 16 from 1 July 2019, LG entities were required to recognise right-of-use assets and the lease liabilities.

26 | Western Australian Auditor General

Future impact of changes to accounting standard The new standard, AASB 1059 Service Concession Arrangements: Grantors, applies for years beginning on or after 1 January 2020 (2020-21 reporting year). This standard is applicable to LG entities (grantors) that enter into service concession arrangements with generally private sector operators. It requires grantors to recognise a service concession asset and, where applicable, a service concession liability on the balance sheet. The initial balance sheet accounting, as well as the ongoing income statement impacts, will have significant financial statement implications for grantors.

Recommendation 5. DLGSC should provide timely guidance to assist LG entities to update their accounting practices to ensure that their future reporting is compliant with all current accounting standards.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 27

Opportunities to improve the efficiency of financial reporting

This section includes opportunities for LG entities that may contribute to savings in financial reporting costs and improved governance. It is important to note that while some of these issues may relate to all entities, others may only be applicable to some. Reduced disclosure reporting by LG entities As noted on page 8, the quantity of information that is being reported in the annual financial reports of LG entities is onerous and exceeds that reported by most State government entities. Western Australian State and LG entities also include several disclosures that are not common practice in other states. This contributes to the time and cost to prepare annual financial reports, and to audit costs. The changes made to the FM Regulations gazetted on 6 November 2020 simplified some reporting by LG entities for 2019-20. Refer page 25. However, other opportunities still exist to introduce a tiered reporting structure and reduce the amount of detail in local government financial reports without impacting the usefulness and completeness for users. We encourage efforts to streamline financial framework obligations, particularly for small and medium sized entities, wherever it does not impair accountability and transparency. The AASB has a project to revisit the financial reporting framework for public sector entities, which may reduce the reporting burden on LG entities. Currently the LG Regulations do not provide LG entities as much opportunity to reduce financial report disclosures as State government entities.

Recommendation 6. DLGSC should re-assess the amount of detail required to be included in annual financial reports, particularly for small and medium sized LG entities.

28 | Western Australian Auditor General

Quality of financial reports submitted for audit

The quality of financial reports submitted for audit varied significantly across LG entities. This is not unexpected as some entities have finance staff without formal accounting qualifications and professional support is not readily available in some regions. We found that many entities were unable to implement the new accounting standards without professional assistance. Our audits also noted that various LG entities: • had poor record keeping practices and were unable to locate requested records, such as prior period valuations • had conflicting priorities and urgency to comply with requests for information as part of normal operations and council business, plus audit and other independent investigations • were unable to provide information within 2 weeks of a request by audit • experienced finance staff turnover and attrition during crucial times in the financial year, or key personnel were not available to respond to the auditors at key times as they had taken leave. We identified numerous errors that were corrected by the LG entities during the audit process. These errors included: • incorrect or no adjustments made for adoption of the new revenue and lease standards due to lack of understanding of the standards and no assistance or direction on what action was needed, until raised by the auditor • financial reports that did not balance • data errors, such as the incorrect take up of closing balances from the prior year as opening balances for the current year • accounting differently for the same transactions, balances or disclosures • not recognising contingent liabilities or remediation provisions for contaminated sites • not correctly accounting for their share of a joint arrangement with another party or parties, such as a library or contribution towards the local regional council • prior year errors that had not been corrected. Also disappointing was the number of LG entities submitting many versions of their financial statements to us during the audit process. This results in significant additional work for both the LG entity and the auditor and delays the finalisation of the audit. For example, 1 entity submitted 27 versions of its financial statements and our auditor’s report was not issued until 20 May 2021. We are pleased to support audit committees in State and local government through our audit committee forums. These seminars aim to improve audit committee members’ knowledge and understanding of their role and responsibilities in the entity’s financial management review process. These audit committees are becoming more active in their control oversight and quality review roles. This will assist entities to ensure the completeness and accuracy of their financial report and the supporting working papers presented for audit. To ensure timely and accurate financial reports it is important that management in each reporting entity keeps proper accounts and records. Management should undertake various

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 29

best practice initiatives throughout the financial year and after year end to improve the quality of their financial reporting. Well before the beginning of the financial year, entities should confirm the accounting policies and accounting standards to be applied in the coming year. Entities should also determine, at that time, whether expert assistance is required in order to accurately adopt standards. Sharing specialist resources across LG entities may be cost effective and result in more timely resolution. Before year end, entities need to: • prepare a project plan of human and financial resources, assign responsibilities for tasks and set time frames for financial reporting • avoid receiving asset valuations late in the financial year or after year end and ensure that management reviews the valuations before they are included in the financial reports • identify and review changes to accounting standards and reporting requirements and confirm the approach to any changes with the auditors. After year end, entities need to: • analyse variations between actual and budget as well as previous year results to identify and correct omissions and/or errors • ensure the draft financial report has received an internal quality assurance review, preferably by internal audit or other suitably qualified professionals. Many LG entities would benefit from centralised support from the DLGSC, similar to that provided to State government entities by the Department of Treasury through the Treasurer’s Instructions. The DLGSC’s support should address timely regulation amendments to improve the financial report framework and offer practical accounting assistance. Actions should include: • decluttering entities’ financial reports • implementing tiered reporting for different size of entities or the complexity of their operations • providing a model financial report with current sample notes • providing technical and accounting standards support to entities through a help desk. These improvements would improve the quality of the sector’s financial reports and also reduce the reporting burden on smaller LG entities. Our Report 21: Regulation and Support of the Local Government Sector tabled on 30 April 2021 reports that LG entities’ expectations are that the DLGSC should be providing support, guidance and education on the financial reporting framework and other sector issues, such as adoption of new accounting standards, to assist them to achieve good governance and reporting. To assist public sector entities to assess their financial management and reporting practices, we have tabled a guide later titled Western Australian Public Sector Financial Statements – Better Practice Guide. This guide should assist entities to implement better practices, processes and procedures and achieve more efficient and timely financial reporting for their entity.

30 | Western Australian Auditor General

Recommendation 7. To improve the quality of financial reports and achieve greater consistency across LG entities, the DLGSC should prepare timely regulation amendments for the Minister’s approval which improve the sector’s financial report framework. The DLGSC should also provide accounting support services to the sector. Proper management of financial resources is the most basic priority as from there all else is enabled or eroded. 8. We encourage entities to make use of our WA Public Sector Financial Statements – Better Practice Guide to improve their financial management and reporting practices, processes and procedures.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 31

Impact of COVID-19 on LG entities and our audit approach

In response to COVID-19, we engaged extensively with audited LG entities and State government entities around audit flexibility, key priorities, and other considerations. We communicated with all stakeholders on the need to work together and maintain good governance and controls during the time of disruption. Advice to LG entity management On 27 March 2020 we emailed all mayors, presidents and CEOs, recognising that LG entities have a role to play in the State Pandemic Plan. We advised of our commitment to working with entities to minimise any disruption our audit work may have while still needing to deliver a level of essential assurance to the Parliament, local government councils, the public and other stakeholders on public sector finance and performance during the pandemic period and subsequently. As a workforce accustomed to conducting audit work remotely, our well-established systems and processes only required some adjustments. Our strategies included: • working with entities to identify audit areas that could be done earlier or later • reducing the amount and length of audit meetings, conducting these via audio or video conference wherever possible or postponing them • making increased use of technology to enable the collection of evidence and analysis of financial and performance data • continuing to use a secure portal to transmit and receive all audit documents electronically • re-evaluating our forward performance audit program. At an early stage of the pandemic, we sent the following advice to entities about key risks that can be heightened in times of crisis: • Good business governance and controls can be at risk during times of disruption, particularly in environments of crisis and urgent response. There are some who may seek to take advantage of any sense of chaos for their own interests. We encourage entities to maintain good controls, particularly over cash, expenditure and assets throughout this period. • Information systems may be the subject of increased cyber-attacks and phishing attempts, so there needs to be continued focus on information security. We also published on our website a guidance paper ‘COVID-19 Financial controls matters’ and an extract from our Report 18: 2019-20 – Information Systems Audit report 2020 – State Government Entities, ‘Security considerations for remote working arrangements’. These guidance papers are presented as Appendix 4, page 46, and Appendix 5, page 48. For other better practice guidance published by our office, refer to the index at Appendix 6, page 50. LG regulations amended for COVID-19 response The Local Government (COVID-19 Response) Act 2020 received Royal Assent on 21 April 2020. This allows LG entities to suspend a local law or part of it to temporarily remove restrictions for the benefit of the district or part of the district during the state of emergency.

32 | Western Australian Auditor General

The Act also enables the Minister, where such an order is necessary to deal with the consequences of the COVID-19 pandemic, to modify or suspend provisions of the LG Act. Some of these gazetted changes related to the requirement to hold public meetings, access to information when council offices are closed and budgetary matters. Other amendments were detailed in specific regulations and also applied during the period the district or part of the district was in a state of emergency.

Local Government (Functions and General) Regulations 1996 Amendments to the procurement regulations allowed LG entities to: • extend the use of their own purchasing policy and apply local content provisions more readily to acquire good and services via written quotes to the increased threshold of $250,000, similar to the State Government tendering thresholds • source and secure essential goods or service to address needs arising from or impacts or consequences of the hazard to which the emergency relates, without publicly inviting tenders • use discretion to renew or extend a contract that expires, even if not an option in the original contract. There were some limitations on this exemption • purchase goods or services from an extended list of recognised goods or services supplied by Aboriginal businesses.

Local Government (Financial Management) Regulations 1996 These regulation amendments increased the flexibility of LG entities, to: • decide and minute the reasons for changing the ‘use of money’ set aside in a Reserve Account without the public notice period, where it was used to address a need relating to the pandemic • borrow money or re-purpose borrowed money, without the public notice period, to address a need arising from the pandemic. Any decision and reasons must be recorded in the council minutes.

Local Government (Long Service Leave) Regulations 1996 These regulation amendments gave local government employees who had been stood down during the state of emergency greater access to paid leave.

Local Government (Administration) Amendment Regulations 1996 Gazettal of these amendments on 25 March 2020 allowed local government councils to hold meetings electronically via teleconference, video conference or other electronic means during a public health emergency. This included committee meetings. Provision for notice of any meeting and public question time were also amended to allow electronic facilitation of meetings.

Minister for Local Government’s Circular No 03-2020, Local Government (COVID-19 Response) Order The Minister’s Circular of 8 May 2020 requested LG entities to freeze rates, and fees and charges during the pandemic period. Furthermore, residential and small business ratepayers suffering financial hardship as a consequence of the pandemic would not be charged interest in the 2020-21 financial year. The Circular also detailed maximum instalment interest charges and late payment interest charges. The Minister noted that removing red tape and

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 33

compliance requirements were other means of assisting LG entities and the community to deal with the pandemic. COVID-19 impacts on LG entities As part of our audits we considered the impact of COVID-19 on each entity’s financial reporting process and control environment. Risk assessment and responsive procedures were updated and additional attention was given to transactions testing for the March to June 2020 period. We noted that the majority of staff generally continued to work from the office, sometimes on a rotation basis. The Small Business Development Corporation’s website has detailed information about local government COVID-19 initiatives. This includes a summary of the initiatives put in place by LG entities for their local small business community, and concludes with a link to the LG entity’s own website for further details. Information on the pandemic’s impacts appear in each entity’s annual report which are available on their websites. Some of the key or recurring disclosures are summarised below.

Disruption of services and reduced revenue Local government venues were closed including council offices, recreational and sporting facilities, swimming pools, libraries and community facilities. These closures were intended to safeguard the health and wellbeing of residents, visitors, businesses, employees and volunteers but resulted in reduced revenue collections. Larger LG entities also reported a reduction in parking fees and infringement revenue. Some city councils also reduced parking fees for on-street, carparks or all day parking.

Creation of COVID-19 emergency reserve The FM Regulation amendments permitted entities to re-purpose reserves to address a need relating to the pandemic. At 31 May 2021 17 of the 117 audited to date had transferred $19.4 million of their funds into a reserve fund for this purpose during 2019-20. At 30 June 2020, 2 entities had cleared their emergency reserve accounts, while the remaining entities held a total of $17.0 million in their COVID reserve accounts.

LG entities’ expenses for directly managing the impact of COVID-19 Differentiating between COVID specific expenditure and normal expenditure was difficult as entities generally did not separately account for these expenses. Extra cleaning was incurred at certain facilities, while other facilities were closed and did not incur their normal cleaning fees. In general, LG entities did not report incurring any significant expenditure as potential extra expenses were offset by savings elsewhere.

Stimulus or initiatives administered by LG entities LG entities’ actions supporting their local households, businesses, tenants and sporting and community groups included: • stopping all interest charges on outstanding payments to the LG entity • waiving loan repayments for sporting clubs and associations • waiving lease payments for not-for-profit groups and sporting associations, and for commercial tenancies where hardship was demonstrated.

34 | Western Australian Auditor General

Future potential effect of COVID-19 LG entities generally prepared their 2020-21 budgets on the basis of no rate increase as requested by the Minister for Local Government’s Circular No 3-2020. Entities were therefore challenged to rationalise services to pare back their budgeted expenses or seek other revenue sources to comply with this request when finalising their 2020-21 budget. The impact of budget restraint for 2020-21 may impact on entities and the services they can reliably deliver in the short term. Although these 2020-21 budgetary constraints may provide significant short term challenges, the ongoing ramifications will continue to be experienced in the forward estimates and budgets of entities for some years.

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 35

Appendix 1: 2019-20 LG entities audits by OAG

We completed 117 of the 132 audits for 2019-20 by 31 May 2021. The auditor’s reports issued are listed by entity in alphabetical order in the table below.

Local government Opinion issued Bunbury-Harvey Regional Council 15/12/2020 City of Albany 03/12/2020 City of Armadale 11/12/2020 City of Bayswater 08/02/2021 City of Belmont 13/11/2020 City of Bunbury 02/12/2020 City of Busselton 17/11/2020 City of Canning 22/12/2020 City of Cockburn 02/12/2020 City of Fremantle 01/04/2021 City of Gosnells 15/02/2021 City of Greater Geraldton 10/02/2021 City of Joondalup 07/12/2020 City of Kalamunda 03/12/2020 City of Kalgoorlie - Boulder 17/12/2020 City of Karratha 07/04/2021 City of Kwinana 08/12/2020 City of Melville 04/12/2020 City of Nedlands Audit in progress City of Perth 10/12/2020 City of Rockingham 23/11/2020 City of South Perth 03/12/2020 City of Stirling 25/02/2021 City of Subiaco Audit in progress City of Swan 18/12/2020 City of Vincent 08/12/2020 City of Wanneroo 09/12/2020 Eastern Metropolitan Regional Council 25/11/2020 Mindarie Regional Council 08/03/2021 Murchison Regional Vermin Council 16/02/2021 Pilbara Regional Council Audit in progress Rivers Regional Council 11/11/2020 Shire of Ashburton 23/02/2021 Shire of Augusta-Margaret River 17/12/2020

36 | Western Australian Auditor General

Local government Opinion issued Shire of Beverley 07/05/2021 Shire of Boddington Audit in progress Shire of Boyup Brook Audit in progress Shire of Bridgetown-Greenbushes 07/12/2020 Shire of Brookton 22/02/2021 Shire of Broome 26/11/2020 Shire of Broomehill-Tambellup 24/03/2021 Shire of Bruce Rock 19/05/2021 Shire of Capel 27/11/2020 Shire of Carnarvon 18/05/2021 Shire of Carnamah 29/03/2021 Shire of Chapman Valley 29/01/2021 Shire of Chittering 26/03/2021 Shire of Christmas Island 30/11/2020 Shire of Cocos (Keeling) Islands 26/11/2020 Shire of Coolgardie 10/12/2020 Shire of Coorow 17/02/2021 Shire of Corrigin 14/12/2020 Shire of Cranbrook 11/02/2021 Shire of Cuballing 24/02/2021 Shire of Cue 12/02/2021 Shire of Cunderdin 19/03/2021 Shire of Dalwallinu 15/12/2020 Shire of Dandaragan 13/11/2020 Shire of Dardanup 14/12/2020 Shire of Denmark 19/02/2021 Shire of Derby-West Kimberley 16/02/2021 Shire of Donnybrook-Balingup 11/12/2020 Shire of Dowerin 17/12/2020 Shire of Dumbleyung 16/12/2020 Shire of Dundas 26/02/2021 Shire of Exmouth 11/12/2020 Shire of Gnowangerup 09/12/2020 Shire of Goomalling (Qualified opinion. Refer page 10.) 27/04/2021 Shire of Halls Creek 16/12/2020 Shire of Harvey 03/12/2020 Shire of Irwin 04/02/2021 Shire of Jerramungup 11/12/2020

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 37

Local government Opinion issued Shire of Katanning 08/03/2021 Shire of Kellerberrin 16/12/2020 Shire of Kojonup Audit in progress Shire of Kondinin 14/12/2020 Shire of Koorda 17/12/2020 Shire of Kulin 30/03/2021 Shire of Lake Grace 17/12/2020 Shire of Laverton Audit in progress Shire of Leonora 17/02/2021 Shire of Manjimup 11/05/2021 Shire of Meekatharra 16/12/2020 Shire of Menzies 31/05/2021 Shire of Merredin Audit in progress Shire of Mingenew 11/12/2020 Shire of Moora 04/05/2021 Shire of Morawa 21/12/2020 Shire of Mount Magnet 07/04/2021 Shire of Mount Marshall 03/03/2021 Shire of Mukinbudin 18/12/2020 Shire of Mundaring 07/12/2020 Shire of Murchison Audit in progress Shire of Murray 19/02/2021 Shire of Nannup 18/03/2021 Shire of Narembeen 04/12/2020 Shire of Narrogin Audit in progress Shire of Northam 21/12/2020 Shire of Northampton 04/02/2021 Shire of Nungarin 11/03/2021 Shire of Peppermint Grove Audit in progress Shire of Perenjori Audit in progress Shire of Pingelly 16/12/2020 Shire of Ravensthorpe 11/03/2021 Shire of Sandstone Audit in progress Shire of Serpentine-Jarrahdale 22/12/2020 Shire of Shark Bay 19/02/2021 Shire of Tammin 23/12/2020 Shire of Three Springs 16/12/2020 Shire of Trayning 09/03/2021

38 | Western Australian Auditor General

Local government Opinion issued Shire of Upper Gascoyne 17/12/2020 Shire of Victoria Plains 25/02/2021 Shire of Wagin 19/02/2021 Shire of West Arthur 10/12/2020 Shire of Westonia 18/12/2020 Shire of Wickepin 16/12/2020 Shire of Williams 04/12/2020 Shire of Wiluna Audit in progress Shire of Woodanilling 20/04/2021 Shire of Wyalkatchem 01/04/2021 Shire of Yalgoo Audit in progress Shire of York 04/12/2020 South Metropolitan Regional Council 23/12/2020 Town of Bassendean 16/02/2021 Town of Cambridge 16/04/2021 Town of Claremont 08/03/2021 Town of Cottesloe 18/02/2021 Town of East Fremantle 22/12/2020 Town of Mosman Park 22/12/2020 Town of Port Hedland 16/03/2021 Town of Victoria Park 20/05/2021 Western Metropolitan Regional Council 14/12/2020 Source: OAG

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 39

Appendix 2: LG entities’ certifications issued

In addition to annual auditor’s reports, some entities needed to acquit moneys received from other sources under grant agreements or other legislation. We issued the following 132 certifications on statements of income and expenditure of entities, to help them discharge their financial reporting obligations, some being for Commonwealth grants.

Local government certifications Certifications issued Claims by administrative authorities – Pensioner deferments under the Rates and Charges (Rebates and Deferments) Act 1992 City of Belmont 26/10/2020 City of Busselton 20/10/2020 City of Gosnells 26/11/2020 City of Joondalup 05/11/2020 City of Kalamunda 23/11/2020 City of South Perth 09/11/2020 City of Vincent 30/10/2020 Shire of Brookton 28/05/2021 Shire of Dandaragan 05/11/2020 Shire of York 16/12/2020 Town of Cambridge 06/05/2021 Town of Mosman Park 05/11/2020 Source: OAG Local government certifications Certifications issued Roads to Recovery Funding under the National Land Transport Act 2014 City of Albany 21/10/2020 City of Armadale 28/10/2020 City of Bayswater 30/10/2020 City of Belmont 28/10/2020 City of Bunbury 21/10/2020 City of Busselton 29/10/2020 City of Canning 30/10/2020 City of Cockburn 30/10/2020 City of Fremantle 27/10/2020 City of Gosnells 13/10/2020 City of Greater Geraldton 30/10/2020 City of Joondalup 27/10/2020 City of Kalamunda 21/10/2020 City of Kalgoorlie-Boulder 01/04/2021 City of Karratha 30/10/2020 City of Kwinana 30/10/2020

40 | Western Australian Auditor General

Local government certifications Certifications issued Roads to Recovery Funding under the National Land Transport Act 2014 City of Melville 02/11/2020 City of Nedlands 30/10/2020 City of Rockingham 30/10/2020 City of South Perth 27/10/2020 City of Subiaco 09/11/2020 City of Swan 30/10/2020 City of Vincent 28/10/2020 City of Wanneroo 29/10/2020 Shire of Augusta-Margaret River 23/10/2020 Shire of Beverley 27/10/2020 Shire of Boyup Brook 10/11/2020 Shire of Bridgetown-Greenbushes 28/10/2020 Shire of Brookton 30/10/2020 Shire of Broome 27/10/2020 Shire of Bruce Rock 28/10/2020 Shire of Capel 23/10/2020 Shire of Carnamah 27/10/2020 Shire of Carnarvon 15/12/2020 Shire of Chapman Valley 21/10/2020 Shire of Chittering 17/12/2020 Shire of Christmas Island 09/10/2020 Shire of Cocos (Keeling) Islands 31/03/2021 Shire of Coorow 06/10/2020 Shire of Corrigin 19/10/2020 Shire of Cuballing 21/10/2020 Shire of Cue 29/10/2020 Shire of Cunderdin 26/02/2021 Shire of Dalwallinu 26/10/2020 Shire of Dandaragan 30/10/2020 Shire of Dardanup 20/10/2020 Shire of Denmark 08/02/2021 Shire of Derby-West Kimberley 23/02/2021 Shire of Donnybrook-Balingup 26/10/2020 Shire of Dowerin 29/10/2020 Shire of Dumbleyung 28/10/2020 Shire of Dundas 29/10/2020 Shire of Exmouth 21/10/2020

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 41

Local government certifications Certifications issued Roads to Recovery Funding under the National Land Transport Act 2014 Shire of Gnowangerup 20/10/2020 Shire of Goomalling 22/03/2021 Shire of Halls Creek 10/02/2021 Shire of Harvey 28/10/2020 Shire of Irwin 22/10/2020 Shire of Katanning 12/02/2021 Shire of Kellerberrin 22/10/2020 Shire of Kojonup 27/10/2020 Shire of Kondinin 29/10/2020 Shire of Koorda 26/10/2020 Shire of Kulin 29/10/2020 Shire of Lake Grace 30/10/2020 Shire of Laverton 21/10/2020 Shire of Leonora 28/10/2020 Shire of Manjimup 26/10/2020 Shire of Meekatharra 27/10/2020 Shire of Menzies 27/04/2021 Shire of Merredin 18/12/2020 Shire of Mingenew 29/10/2020 Shire of Moora 24/11/2020 Shire of Morawa 29/10/2020 Shire of Mount Magnet 26/10/2020 Shire of Mount Marshall 10/10/2020 Shire of Mukinbudin 24/11/2020 Shire of Mundaring 26/10/2020 Shire of Murray 02/11/2020 Shire of Nannup 12/02/2021 Shire of Narembeen 16/10/2020 Shire of Northam 08/12/2020 Shire of Northampton 28/10/2020 Shire of Nungarin 30/10/2020 Shire of Peppermint Grove 28/10/2020 Shire of Perenjori 28/10/2020 Shire of Pingelly 28/10/2020 Shire of Ravensthorpe 10/11/2020 Shire of Sandstone 18/03/2021 Shire of Serpentine-Jarrahdale 10/11/2020

42 | Western Australian Auditor General

Local government certifications Certifications issued Roads to Recovery Funding under the National Land Transport Act 2014 Shire of Shark Bay 11/11/2020 Shire of Tammin 09/11/2020 Shire of Three Springs 22/10/2020 Shire of Trayning 21/10/2020 Shire of Victoria Plains 29/10/2020 Shire of Wagin 28/10/2020 Shire of West Arthur 27/10/2020 Shire of Westonia 22/10/2020 Shire of Wickepin 27/10/2020 Shire of Williams 20/10/2020 Shire of Wiluna 20/10/2020 Shire of Wyalkatchem 29/10/2020 Shire of Yalgoo 28/10/2020 Shire of York 26/10/2020 Town of Bassendean 29/10/2020 Town of Cambridge 10/12/2020 Town of Claremont 15/12/2020 Town of Cottesloe 27/10/2020 Town of East Fremantle 28/10/2020 Town of Mosman Park 29/10/2020 Town of Port Hedland 30/10/2020 Town of Victoria Park 10/11/2020 Source: OAG Local government certifications Certifications issued Other certifications City of Bunbury – UATToilet Facility to Des Ugles Park Public Toilet Facility 10/11/2020 City of Bunbury – Koombana Bay Community / Southern Ports Recreational Fishing and Crabbing Platform 10/11/2020 City of Joondalup – Community Sport Infrastructure Grant Program – Whitfords Nodes Park Health and Wellbeing Hub 30/03/2021 City of Kalamunda – Development Contribution Area 1 – Forrestfield Light Industrial Area 08/12/2020 Shire of Dandaragan – Bushfire Risk Management Plan 08/07/2020 Shire of Dandaragan – Jurien Bay Civic Centre Outgoings for Department of Biodiversity, Conservation and Attractions Tenancy 04/11/2020 Shire of Dandaragan – Regional Airports Development Scheme 16/07/2020 Town of East Fremantle – Better Bins kerbside Collection Program 16/02/2021 Source: OAG

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 43

Appendix 3: Position paper on local government financial management regulation changes

We issued this to all LG entities on 6 November 2020 following gazettal of regulatory changes

44 | Western Australian Auditor General

Source: OAG

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 45

Appendix 4: COVID-19 Financial control matters

We issued this to all public sector entities on 6 April 2020

Source: OAG

46 | Western Australian Auditor General

Source: OAG

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 47

Appendix 5: Security considerations for remote working arrangements

This was included in our Information Systems Audit Report 2020 – State Government Entities report tabled in Parliament on 6 April 2020

Source: OAG

48 | Western Australian Auditor General

Source: OAG

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 49

Appendix 6: Better practice guidance

We continue to develop better practice guidance to help the Western Australian public sector perform efficiently and effectively. This includes: • practical guidance in the application of standards • case studies • checklists to assess existing frameworks and processes • information to help entities to better understand how to comply with legislation and standards.

Topic Report Date Public sector financial Western Australian Public Sector 14 June 2021 statements Financial Statements – Better Practice Guide Grants administration Grants Administration 28 January 2021 Western Australian Public Western Australian Public Sector Audit 25 June 2020 Sector Audit Committees Committees – Better Practice Guide Managing technical Information Systems Audit Report 2020 25 June 2020 vulnerabilities – Local Government Entities Contract management – Local Government Contract Extensions 4 May 2020 extensions and variations and Variations Controls for the management Control of Monies Held for Specific 30 April 2020 of monies held for specific Purposes purposes COVID-19 financial and Stand alone guidance 6 April 2020 governance matters Security considerations for Information Systems Audit Report 2020 6 April 2020 remote working arrangements – State Government Entities Purchasing cards Controls over Purchasing Cards 25 March 2020 Effective fee-setting Fee-setting by the Department of 4 December 2019 Primary Industries and Regional Development and Western Australian Police Force Fraud prevention Fraud Prevention in Local Government 15 August 2019 Regulating building approvals Local Government Building Approvals 26 June 2019 Project management PathWest Laboratory Information 19 June 2019 System Replacement Project Verifying employee identity Verifying Employee Identity and 19 June 2019 and credentials principles Credentials Engaging consultants for Engaging Consultants to Provide 5 June 2019 strategic advice Strategic Advice Cloud application (software as Information Systems Audit Report 2019 15 May 2019 service agreement) Records management Records Management in Local 9 April 2019 Government

50 | Western Australian Auditor General

Topic Report Date Management of supplier Management of Supplier Master Files 7 March 2019 master files Procurement Local Government Procurement 11 October 2018 Online services Delivering Services Online 25 May 2016 Contract management Health Department’s Procurement and 17 February 2016 Management of its Centralised Computing Services Contract Source: OAG

Audit Results Report – Annual 2019-20 Financial Audits of Local Government Entities| 51

Glossary and acronyms

AASB Australian Accounting Standards Board Amendment Act Local Government Amendment (Auditing) Act 2017 Auditor’s report The Auditor General’s auditor’s report that is published in the local government’s annual report by the CEO, in accordance with section 5.55A of the LG Act. This includes the audit opinion. It may also include any instances of material non-compliance that we identified. Audit report The overall report under section 7.12AD of the LG Act, formally issued to the Mayor, President or Chairperson, the CEO and the Minister for Local Government on completion of the audit, including the Auditor’s Report and the management letter(s). CEO Chief Executive Officer Clear opinion Auditor General’s opinion expressed when an annual financial audit concludes that (or unqualified in all material respects the financial report is presented fairly in accordance with the opinion) LG Act and, to the extent that they are not inconsistent with the Act, Australian Accounting Standards. Contract audit Audit of a local government undertaken by an appropriately qualified individual or firm, on behalf of the Auditor General, appointed under a contract. DLGSC Department of Local Government, Sport and Cultural Industries Emphasis of A paragraph included in an auditor's report that refers to a matter that is Matter appropriately presented or disclosed in the financial report but which, in the auditor's judgment, is of such importance that it should be emphasised in the auditor’s report. Entity/entities Western Australian local government cities, towns, shires and regional councils Financial audit Work performed to enable an opinion to be expressed regarding a financial report prepared by the party who is accountable for the financial transactions. LG Act Local Government Act 1995 LG Audit Local Government (Audit) Regulations 1996 Regulations FM Regulations Local Government (Financial Management) Regulations 1996 Management A letter to management of a local government that conveys significant audit findings letter and results of the audit. On completion of the audit, the management letter forms part of the audit report sent to the CEO, to the Mayor, President or Chairperson, and to the Minister for Local Government. OAG Office of the Auditor General Qualified Auditor General’s opinion expressed when an audit identifies aspects of the annual opinion financial report that are likely to be misleading to users, there was material conflict with applicable financial reporting frameworks or a limitation of scope on audit work.

52 | Western Australian Auditor General

Auditor General’s 2020-21 reports

Number Title Date tabled

29 Information Systems Audit Report 2021 – State Government 16 June 2021 Entities

28 Western Australian Public Sector Financial Statements – 14 June 2021 Better Practice Guide

27 Opinion on Ministerial Notification – Port Agreements 11 June 2021

26 Audit Results Report – 2020 Financial Audits of Universities 2 June 2021 and TAFEs

25 Delivering Essential Services to Remote Aboriginal 2 June 2021 Communities – Follow-up

24 Opinion on Ministerial Notification – DPIRD Capability 18 May 2021 Review

23 Local Government General Computer Controls 12 May 2021

22 Opinion on Ministerial Notification – Hospital Facilities 6 May 2021 Services

21 Regulation and Support of the Local Government Sector 30 April 2021

20 Opinions on Ministerial Notifications – Policing Information 28 April 2021

19 Opinion on Ministerial Notification – Bennett Brook Disability 8 April 2021 Justice Centre

18 Regulation of Consumer Food Safety by the Department of 1 April 2021 Health

17 Department of Communities’ Administration of Family and 11 March 2021 Domestic Violence Support Services

16 Application Controls Audits 2021 8 March 2021

15 Opinions on Ministerial Notifications – Tax and Funding Information Relating to Racing and Wagering Western 26 February 2021 Australia

14 Opinion on Ministerial Notification – Hotel Perth Campaign 24 February 2021 Reports

13 Opinion on Ministerial Notification – Release of Schedule of 24 February 2021 Stumpage Rates

12 Grants Administration 28 January 2021

11 COVID-19 Relief Fund 21 December 2020

Number Title Date tabled

10 COVID-19: Status of WA Public Testing Systems 9 December 2020

Western Australian Registry System – Application Controls 9 26 November 2020 Audit

8 Regulating Minor Pollutants 26 November 2020

Audit Results Report – Annual 2019-20 Financial Audits of 7 11 November 2020 State Government Entities

6 Transparency Report: Major Projects 29 October 2020

Transparency Report: Current Status of WA Health’s COVID- 5 24 September 2020 19 Response Preparedness

4 Managing the Impact of Plant and Animal Pests: Follow-up 31 August 2020

3 Waste Management – Service Delivery 20 August 2020

Opinion on Ministerial Notification – Agriculture Digital 2 30 July 2020 Connectivity Report

1 Working with Children Checks – Managing Compliance 15 July 2020

Office of the Auditor General Western Australia

7th Floor Albert Facey House 469 Wellington Street, Perth

Perth BC, PO Box 8489 PERTH WA 6849

T: 08 6557 7500 E: [email protected] W: www.audit.wa.gov.au

@OAG_WA

Office of the Auditor General for Western Australia

Appendix RAC-15

Western Australian Auditor General’s Report

Local Government General Computer Controls

Report 23: 2020-21 12 May 2021

Office of the Auditor General Western Australia

Audit team: Jordan Langford-Smith Kamran Aslam Paul Tilbrook Fareed Bakhsh Steven Bertke Ben Goodwin Sayem Chowdhury Reshma Vikas

National Relay Service TTY: 133 677 (to assist people with hearing and voice impairment)

We can deliver this report in an alternative format for those with visual impairment.

ISSN: 2200-1913 (print) ISSN: 2200-1921 (online)

WESTERN AUSTRALIAN AUDITOR GENERAL’S REPORT

Local Government General Computer Controls

Report 23: 2020-21 May 2021

THE PRESIDENT THE SPEAKER LEGISLATIVE COUNCIL LEGISLATIVE ASSEMBLY

LOCAL GOVERNMENT GENERAL COMPUTER CONTROLS This report has been prepared for submission to Parliament under the provisions of section 25 of the Auditor General Act 2006. Information systems audits focus on the computer environments of entities to determine if these effectively support the confidentiality, integrity and availability of information they hold. This is the second local government annual Information Systems Audit Report by my Office. The report summarises the results of our 2020 annual cycle of information systems audits across a selection of 50 local government entities. I wish to acknowledge the entities’ staff for their cooperation with this audit.

CAROLINE SPENCER AUDITOR GENERAL 12 May 2021

Contents

Auditor General’s overview ...... 2

Introduction ...... 3

Conclusion ...... 4

What we found: Capability assessments ...... 5

What we found: General computer controls...... 7

Information security ...... 8 Business continuity...... 11 Management of IT risks ...... 11 IT operations ...... 12 Change control ...... 12 Physical security ...... 13 Recommendations ...... 14

Auditor General’s overview

This is the second local government annual Information Systems Audit Report by my Office. The report summarises the results of our 2020 annual cycle of information systems audits across a selection of 50 local government (LG) entities. Information systems underpin most aspects of LG entity operations and services. It is important that entities implement appropriate controls to maintain reliable, secure and resilient information systems. These controls are equally important in smaller LG entities who may not have dedicated IT staff but rely on contractors to provide the necessary support. In the 11 LG entities where we performed capability maturity assessments, none met our benchmark in all areas, with information security remaining a significant area of concern where no audited entities achieved our minimum capability maturity. Throughout the report, we have included a number of audit case studies to help highlight the risks associated with weak information system controls. Included in the case studies are real life examples of how extremely poor general computer controls can result in system breaches, loss of sensitive and confidential information and financial loss. They serve as important reminders of the need to remain ever vigilant against constant cyber threats. While legacy systems can take some time to replace or upgrade, not all controls require expensive technology investments. Well implemented processes and fine-tuning existing practices can achieve a good baseline to build resilience to internal and external threats. Educating staff on cyber risks and periodically testing their responses to simulated threats will give valuable feedback to entity executive and council. I have chosen to not identify the audited LG entities given the nature of the findings, a custom extended from my Office’s similar audits in the State sector. Over time, this practice may change to identify entities so as to provide an incentive to public entities to more promptly address identified control shortcomings.

2 | Western Australian Auditor General

Introduction

Local government (LG) entities rely on information systems to prepare their financial statements and to deliver important services to the public. Our general computer controls (GCC) audits assess whether LG entities’ system controls effectively support the confidentiality, integrity and availability of their information systems and financial reporting. They are performed as an integral part of, and inform, our financial audit program. This report presents a summary of the findings reported to 50 local government entities in 2019-20. For 11 LG entities we performed capability maturity assessments. A GCC audit with a capability maturity assessment is the most comprehensive information systems audit we undertake. We use the findings to inform our audit risk assessment and work program for the sector. For our capability maturity assessments, we asked the 11 LG entities to self-assess against the provided capability maturity model. We then compared their results to ours (which were based on the results of our GCC audits). These assessments are a way to see how well- developed and capable entities’ established IT controls are. For the remaining 39 LG entities, the GCCs were examined by contract audit firms or by our financial audit teams who did not undertake the capability maturity modelling. Information system findings identified during these audits are included in this report. The methodology we have developed for our GCC audits is based on accepted industry good practice. Our assessment is also influenced by various factors including the: • business objectives of the LG entity • level of dependence on IT • technological sophistication of computer systems • value of information managed by the LG entity. We focused on the following 6 categories (Figure 1) for both our GCCs and capability assessments.

Source: OAG Figure 1: GCC categories

Throughout the report we have included real life case studies that illustrate the significant impact poor controls can have on LG entities. All case studies, except case study 7, are from metropolitan LG entities.

Local Government General Computer Controls | 3

Conclusion

LG entities need to improve their general computer controls. We reported 328 control weaknesses to 50 LG entities, with 10% (33) of these rated as significant and 72% (236) as moderate. As these weaknesses could significantly compromise the confidentiality, integrity and availability of information systems, the LG entities should act promptly to resolve them. Our capability assessment results show that none of the 11 audited LG entities met our expectations across 6 control categories, with 79% of the audit results below our minimum benchmark. We found weaknesses in controls for information security, business continuity, change management, physical security and IT operations. Entities also need to improve how they identify and treat information risks. Five of the entities were also included in last year’s in-depth assessment and could have improved their capability by promptly addressing the previous year’s audit findings but, overall, did not discernibly do so.

4 | Western Australian Auditor General

What we found: Capability assessments

We conducted in-depth capability assessments at 11 LG entities, 5 of which were also audited in 2018-19. We used a 0 to 5 rating scale1 (Figure 2) to evaluate each entity’s capability maturity level in each of the GCC categories. The model provides a reference for comparing entity results from year to year. We expect entities to achieve a level 3 (Defined) rating or better across all the categories.

Source: OAG Figure 2: Rating scale and criteria

None of the 11 LG entities met our expectations across all control categories. In the area of information security, all 11 entities were below our benchmark. Entities did not have adequate controls to effectively manage information security, change management, IT operations, physical security and business continuity. Poor controls in these areas left systems and information vulnerable to misuse and could impact critical services provided to the public. We have included specific case studies that provide more detail where we identified weaknesses in controls that could potentially compromise entities’ systems. Figure 3 shows the results of our capability assessments across all 6 control categories for the 11 entities we assessed in 2019-20.

1 The information within this maturity model assessment is derived from the criteria defined within COBIT 4.1, released in 2007 by ISACA.

Local Government General Computer Controls | 5

Source: OAG Figure 3: 2019-20 capability maturity model assessment results

6 | Western Australian Auditor General

What we found: General computer controls

We reported 328 general control weaknesses to 50 LG entities, with 10% rated as significant requiring prompt action, 72% as moderate which should be addressed as soon as possible, and the remaining 18% as minor. Like last year, nearly half of all issues were about information security. We reported these weaknesses to LG entities in a management letter. However, as management letters are often made public, we removed sensitive technical details which could increase the risk of cyber-attacks to entities. We reported these details separately through confidential letters to assist entities in addressing weaknesses. Entities generally agreed to implement our recommendations. Figure 4 summarises the distribution of the significance of our findings across the 6 control categories. While the majority of our findings are rated as moderate, a combination of these issues can leave entities with more serious exposure to risk.

Source: OAG Figure 4: Distribution of ratings for GCC findings in each control category we reviewed

Local Government General Computer Controls | 7

Information security Good information security practices are critical to protect the information held in key financial and operational systems from accidental or deliberate threats and vulnerabilities. Our GCC audits and capability maturity model include an assessment against better practice controls for information and cyber security. Figure 5 lists some of the important better practice controls for information security.

Source: OAG Figure 5: Information security – Better practice controls included in our GCC audits

8 | Western Australian Auditor General

Many entities either lacked or had inadequate information security polices to inform staff of their responsibilities to protect entity information, which also includes the personal information of ratepayers. Staff and contractors were often not given sufficient training to understand the potential risks and threats to entity information. Case study 1 highlights the risks associated with a poor awareness of cyber threats.

Case study 1: Poor awareness and a lack of security controls results in a loss of confidential information

One entity we audited did not have an effective security awareness program to guide and educate staff on cyber and information security risks. A user’s account details (username and password) were stolen because of a phishing attack which was not detected or prevented by the entity’s security controls. The attack resulted in a fraudulent credit card transaction on the user's corporate credit card, which was immediately cancelled. Further investigation by the entity revealed the attacker downloaded 10GB of entity information in the form of sensitive emails. If effective controls are not in place to detect and prevent attacks, this could result in loss of sensitive and confidential information. Along with technical controls, staff education and awareness are important to combat these threats. Without ongoing information security awareness training there is an increased risk that individuals will not understand the risks to the entity and their responsibilities to protect information. This may result in inappropriate actions which could compromise the confidentiality, integrity and availability of information.

Another common weakness was that entities did not have policies, procedures and processes to effectively manage technical vulnerabilities. Our vulnerability scans of key entity systems identified a range of critical and high severity vulnerabilities which had not been patched. These vulnerabilities can be exploited by malicious attackers to compromise entity systems. Network segregation adds a layer of security to protect systems from cyber intrusions. It is most common to separate internal networks from external-facing systems. The network is divided into smaller zones with rules to restrict communication between areas and services. This strategy limits the impact of cyber intrusions by restricting attackers’ ability to discover critical systems and gain access to sensitive information. We found many entities did not appropriately segregate their network, which makes it easier for an attacker to locate and access sensitive information once the network is compromised. Case study 2 highlights the risks to information when networks aren’t segregated.

Case study 2: Network security issues increase the risk of successful cyber attacks

One entity had not segregated its internet facing systems from the internal network. There was insufficient physical or logical segregation of its internal and external network. This meant that public facing and internal systems sat in the same network which is a serious situation. Internet facing systems are under constant cyber threats, the current network design would allow a potential attacker or malicious software application (i.e. malware) full access to the network once the perimeter is breached. It would be difficult for the entity to contain any breach because communication between network segments was not controlled. We also found that the entity did not have adequate controls in place to prevent or detect the use of unauthorised devices on the network. There is an increased risk that

Local Government General Computer Controls | 9

unauthorised devices could be used to attack internal systems or could result in the spread of malware to the entity’s network and systems.

Multi-factor authentication (MFA) adds a layer of security to protect systems from unauthorised access. We found many entities did not have MFA for remote access to their network and allowed access with a username and password only (Case study 3). This leaves entities at risk of attacks such as phishing and password spraying.2

Case study 3: Information at risk due to poor remote access controls

At 1 entity we found the following issues relating to remote access into the network: • MFA was not used to access the network and systems remotely over the virtual private network (VPN) and remote desktop services (RDS). MFA adds a layer of security to protect systems from unauthorised access and brute force attacks. • There were no audit trails to detect whether staff working remotely had copied entity information to personal devices increasing the risk of information loss. When remote access is not appropriately managed, there is an increased risk of inappropriate or unauthorised access to the entity’s IT systems and information. In addition, without controls to prevent or monitor information copied to personal devices, there is an increased risk of unintentional or inappropriate disclosure of critical information.

We found many entities were not managing privileged access to their networks and systems. There were many instances where large numbers of staff were given the highest level of access privilege, allowing them to make changes to system configuration and information. At several entities the highly privileged default administrator account had not been renamed and the password not changed for many years, even after staff turnover. When such an account gets compromised it can give an authorised user or malicious attacker complete control of the network.

Case study 4: Privileged access rights are not appropriately restricted and controlled

At 1 entity the allocation and use of privileged access rights to the network (active directory) were not appropriately restricted and controlled. The entity had not changed the password for the default network administrator account since 2002, even though a number of IT staff who knew the password had left. We found instances where this account was used out of office hours and the entity was unable to explain this use. We also found individuals assigned with the highest level of privileges which, were not appropriate for their role and responsibilities. Without appropriate management of privileged access there is an increased risk that unauthorised or unintentional modifications of IT systems will occur. This could impact the confidentiality, integrity and availability of the entity’s systems and information.

2 Password spraying is a technique where cybercriminals try common passwords on user accounts to gain unauthorised access to systems. Each password is used on multiple accounts before attempting the next password.

10 | Western Australian Auditor General

Cybercriminals frequently use email scams to compromise entity system and information. Therefore, it is vital for entities to secure their email systems by implementing controls to check the integrity and authenticity of the emails (Case study 5).

Case study 5: Inadequate controls to secure emails and business information

At 1 entity we found there were inadequate controls to check the integrity and authenticity of emails. This means malicious users could impersonate genuine individuals to gain unauthorised access to systems and information. Without appropriate controls to secure emails the entity is at increased risk of successful cyber-attacks The entity also did not monitor the use of public cloud storage as staff were using many different cloud storage services to share entity’s business information. This puts the entity’s sensitive information at risk.

Business continuity Good continuity planning helps ensure that key business functions and processes are restored promptly after a disruption. Business continuity and disaster recovery plans should be regularly tested. This minimises the risk of extended outages which could disrupt the delivery of important services. Weaknesses we found included: • entities did not have up-to-date business continuity and disaster recovery arrangements in place. While many had developed continuity plans in response to COVID-19, they only covered the pandemic • entities that did have continuity plans did not regularly test them. An up-to-date business continuity plan, disaster recovery plan and incident response plan play a crucial part in enabling the entity to operate during a disruption and restore business services timely. Management of IT risks Entities should be aware of the nature of risks associated with IT and have appropriate risk management policies and practices in place such as risk assessments, registers and treatment plans. Weaknesses we found included: • no policies and procedures to document, assess, review and report IT risks • key risks were not documented. This meant entities were unaware if appropriate controls were in place to protect their information • entities had not reviewed their risk registers within a reasonable time. Without appropriate IT risk policies and practices, threats may not be identified and treated within reasonable timeframes. When risks are not identified and treated properly, entities may not meet their business objectives.

Local Government General Computer Controls | 11

IT operations IT operations include day-to-day tasks designed to keep services running, while maintaining data integrity and the resilience of IT infrastructure. We tested whether entities had formalised procedures and monitoring controls to ensure processes were working as intended. Weaknesses we found included: • a lack of user access reviews. Regular review of access ensures that only current authorised individuals have access to networks and key systems and the privileges assigned are appropriate for the tasks they perform • no logging of user access and activity to key systems and sensitive information. This could result in malicious activity going undetected • network logs not kept for adequate duration • a lack of incident management procedures • IT staff were not required to complete a background check (e.g. police clearance). These staff had highly privileged access to the entities IT systems and information. Without appropriate plans and supporting procedures, IT operations may not be able to respond to business needs and recover from errors or failures. The following case study highlights the risk to entities when user access is not appropriately controlled and monitored.

Case study 6: Shared generic accounts increase the risk of fraud

At 1 entity, staff could redirect payments for council rates, infringements, licence and application fees to another bank account by changing a file hosted on a shared server. Access to the server was not appropriately controlled because staff used a shared generic account to access and manage the server. This issue was further compounded because changes to the file and user activity were not logged and monitored. This meant that it would be difficult for the entity to identify and hold someone accountable, in the event of a fraudulent change.

Change control We reviewed whether changes to IT systems were authorised, tested, implemented and recorded in line with management’s intentions. Weaknesses we found included: • a lack of appropriate policies and procedures to implement changes • change procedures were applied inconsistently • a critical system was not covered by change procedures. If changes are not controlled, they can compromise the integrity and availability of systems. As a result, systems will not process information as intended and entities’ operations and services may be disrupted.

12 | Western Australian Auditor General

An overarching change control framework is essential to ensuring changes are made consistently, reliably and efficiently. When examining change control, we expect entities to be following their approved change management procedures. The following case study highlights the risk to entities when changes are not controlled and monitored.

Case study 7: Poor monitoring of user activity and changes could result in incorrect rate statements

We discovered an instance where unauthorised changes were made to property valuations used to calculate rates. This resulted in the LG entity spending additional time and resources to identify the discrepancies and to ensure rate statements being issued for 2020-21 were correct. The entity had not implemented a process to regularly review audit logs to identify unauthorised changes made to rates, despite us raising this issue with them in 2 previous audits. Without independent reviews of system and information changes, there is an increased risk of financial loss to the entity or incorrect fees being charged to customers because of erroneous or fraudulent data entry.

Physical security We examined if IT systems were protected against environmental hazards and related damage. We also reviewed if entities had implemented and monitored physical access restrictions to ensure that only authorised individuals had the ability to access or use computer systems located at entity premises. Weaknesses we found included: • a lack of policies and appropriate environmental controls to protect IT infrastructure. This could result in system damage or malfunction due to heat or humidity and service outages • no reviews of staff and contractors’ access to server rooms. This increases the risk of unauthorised access to systems and information • no backup power to maintain systems in case of power outage, increasing the risk of service outages.

Case study 8: Server rooms not well protected

One entity did not have an effective process to review who had access to the server room. We sampled 3 visitor access cards and found all allowed access to the building and server room. This had previously been identified by internal audit and entity management thought the issue had been resolved, but it had not been at the time of our audit. In addition, we found combustible materials such as non-essential equipment and cardboard boxes in the server room. Server rooms should be independent, restricted access rooms.

Local Government General Computer Controls | 13

Recommendations 1. Information security To ensure security strategies align with, and support, business objectives senior executives should implement appropriate frameworks and management structures. Management should ensure good security policies and practices are implemented for all control areas identified in figure 5 and continuously monitored. 2. Business continuity LG entities should have an appropriate business continuity plan, disaster recovery plan and incident response plan to protect critical services and systems from disruptive events. These plans should be tested on a periodic basis to ensure unexpected events do not affect business operations. 3. Management of IT risks LG entities need to identify threats and risks to their operations arising from information technology. These should be assessed and treated within appropriate timeframes. These practices should become a core part of business activities and have executive oversight. 4. IT operations LG entities should use good practice standards and frameworks as a reference to implement good controls for IT operations. Entities should have appropriate policies and procedures in place to manage incidents, IT risks, information security and business continuity. Additionally, entities should ensure IT strategic plans and objectives support their overall business strategies and objectives. 5. Change control Change control processes should be well developed and consistently followed when applying patches, updating or changing computer systems. All changes should be subject to thorough planning and impact assessment to minimise the occurrence of problems. Change control documentation should be current, and approved changes formally tracked. 6. Physical security LG entities should develop and implement physical and environmental control mechanisms to prevent unauthorised access or accidental or environmental damage to computing infrastructure and systems.

Under section 7.12A of the Local Government Act 1995, the 50 audited entities are required to prepare an action plan addressing significant matters relevant to their entity for submission to the Minister for Local Government within 3 months of this report being tabled in Parliament and for publication on the entity’s website. This action plan should address the points above, to the extent that they are relevant to their entity.

14 | Western Australian Auditor General

Auditor General’s 2021-22 reports

Number Title Date tabled

22 Opinion on Ministerial Notification – Hospital Facilities Services 6 May 2021

21 Regulation and Support of the Local Government Sector 30 April 2021

20 Opinions on Ministerial Notifications – Policing Information 28 April 2021

19 Opinion on Ministerial Notification – Bennett Brook Disability 8 April 2021 Justice Centre

18 Regulation of Consumer Food Safety by the Department of Health 1 April 2021

17 Department of Communities’ Administration of Family and 11 March 2021 Domestic Violence Support Services

16 Application Controls Audits 2021 8 March 2021

15 Opinions on Ministerial Notifications – Tax and Funding Information 26 February 2021 Relating to Racing and Wagering Western Australia

14 Opinion on Ministerial Notification – Hotel Perth Campaign Reports 24 February 2021

13 Opinion on Ministerial Notification – Release of Schedule of 24 February 2021 Stumpage Rates

12 Grants Administration 28 January 2021

11 COVID-19 Relief Fund 21 December 2020

10 COVID-19: Status of WA Public Testing Systems 9 December 2020

9 Western Australian Registry System – Application Controls Audit 26 November 2020

8 Regulating Minor Pollutants 26 November 2020

Audit Results Report – Annual 2019-20 Financial Audits of State 7 11 November 2020 Government Entities

6 Transparency Report: Major Projects 29 October 2020

Transparency Report: Current Status of WA Health’s COVID-19 24 September 5 Response Preparedness 2020

4 Managing the Impact of Plant and Animal Pests: Follow-up 31 August 2020

3 Waste Management – Service Delivery 20 August 2020

Opinion on Ministerial Notification – Agriculture Digital Connectivity 2 30 July 2020 Report

1 Working with Children Checks – Managing Compliance 15 July 2020

Office of the Auditor General Western Australia

7th Floor Albert Facey House 469 Wellington Street, Perth

Perth BC, PO Box 8489 PERTH WA 6849

T: 08 6557 7500 F: 08 6557 7600 E: [email protected] W: www.audit.wa.gov.au

@OAG_WA

Office of the Auditor General for Western Australia

Appendix RAC-16

Western Australian Auditor General’s Report

Regulation and Support of the Local Government Sector

Report 21: 2020-21 30 April 2021

Office of the Auditor General Western Australia

Audit team: Jason Beeley Andrew Harris

National Relay Service TTY: 133 677 (to assist people with hearing and voice impairment)

We can deliver this report in an alternative format for those with visual impairment.

ISSN: 2200-1913 (print) ISSN: 2200-1921 (online)

WESTERN AUSTRALIAN AUDITOR GENERAL’S REPORT

Regulation and Support of the Local Government Sector

Report 21: 2020-21 April 2021

THE PRESIDENT THE SPEAKER LEGISLATIVE COUNCIL LEGISLATIVE ASSEMBLY

REGULATION AND SUPPORT OF THE LOCAL GOVERNMENT SECTOR This report has been prepared for submission to Parliament under the provisions of section 25 of the Auditor General Act 2006. Performance audits are an integral part of my Office’s overall program of audit and assurance for Parliament. They seek to provide Parliament and the people of WA with assessments of the effectiveness and efficiency of public sector programs and activities, and identify opportunities for improved performance. This audit assessed whether the Department of Local Government, Sport and Cultural Industries effectively regulates and supports the local government sector. I wish to acknowledge the Department’s staff for their cooperation with this audit.

CAROLINE SPENCER AUDITOR GENERAL 30 April 2021

Contents

Auditor General’s overview ...... 2

Executive summary ...... 3

Introduction ...... 3 Background ...... 3 Audit conclusion ...... 4 Key findings...... 4 Recommendations ...... 8 Audit focus and scope ...... 10

Audit findings ...... 11

The Department is not targeting its regulation and support activities to key risks ...... 11 The Department does not effectively measure its performance in supporting and regulating LG entities ...... 15 Appendix 1: The Department’s responsibilities to regulate and support LG entites .. 21

Appendix 2: Status of the Department’s 2018 internal audit recommendations...... 25

Auditor General’s overview

The local government (LG) sector provides a range of essential and valued services to the Western Australian community – more than simply “roads, rates and rubbish”. Good governance and transparency are central to LG entities performing well and maintaining the confidence and support of the community, and have been a focus of attention as the legislative framework that establishes and supports the LG sector has been reviewed and reformed. Given the diversity of LG entities across Western Australia – ranging from large city councils to very small remote shires – there is a range of maturity in governance and administration, and there are varying risks to service delivery and resource management. We see those risks in the interactions and findings from our financial, information systems and performance audits, and in the complaints and referrals my Office receives about the sector. The Parliament too sees those risks in the submissions to its Inquiries, and the issues raised with Members on a daily basis in their electorates. While each LG entity is responsible for its own good governance, the Department of Local Government, Sport and Cultural Industries (Department) is charged with regulating and supporting the LG sector. It has a role for the LG sector that is similar to central agencies such as the Departments of Treasury and Finance in the State sector, which includes for example advising on, promulgating and overseeing the financial framework. Like all State government entities, the Department has limited resources, and implementing the legislative reform agenda has been both a priority and significant workload. However, as this report shows, the Department’s use of its limited resources is not underpinned by a good understanding of risk and clear objectives for the LG sector. Moreover, its performance in regulating and supporting the sector does not currently reflect the expectations of LG entities and their communities. One impact of this has been an increase in reactive regulation – investigations and inquiries – which has absorbed resources at the expense of preventative earlier interventions such as education, guidance and monitoring. This is not cost-effective, and the Department needs to rebalance its regulatory activities if it is to make a significant contribution to improving good governance in LG entities. I am pleased that the Department has already commenced steps to address some of the findings from this audit. Our recommendations will help the Department establish a more effective LG regulatory framework and help it to target resources to areas of greatest risk and impact.

2 | Western Australian Auditor General

Executive summary Introduction This audit assessed whether the Department of Local Government, Sport and Cultural Industries (Department) effectively regulates and supports the local government (LG) sector. It focused on how the Department fulfils its regulatory functions under the Local Government Act 1995 (Act) and the support activities it provides to Western Australian local governments and regional councils (LG entities). Background The Department is established by legislation and funded by Parliament to regulate and support the LG sector. It has a statutory role to assist the Minister for Local Government in administering the Act and its associated regulations. In 2019-20, the Department allocated $14.4 million to LG regulation and support activities. Western Australia (WA) has 148 LG entities for a population of approximately 2.5 million people. LG entities make a significant contribution to the State’s economy and provide a wide range of services and facilities to their communities. They spend more than $4 billion a year, employ around 17,000 staff and administer approximately $45 billion in assets. LG entities range in size, governance capacity and levels of risk. For example, the City of Stirling has a population of more than 200,000 people and an operating expenditure of more than $230 million. Whereas the Shire of Sandstone has a population of under 100 people and around $7 million of operating expenditure. The Shire of Peppermint Grove is widely acknowledged as the smallest and wealthiest LG area in Australia. The Department’s stated strategic objective is to support the sector through a fit for purpose, sound legislative framework, that enables efficient and effective services to communities, good governance and compliance. A full list of the Department’s regulatory and support responsibilities is in Appendix 1. These include: • advising the Minister in exercising functions under the Act • processing of statutory approvals • conducting authorised inquiries into LG entity operations and affairs • developing policy and legislation • advising the LG sector on the operation of the Act • supporting the WA LG Grants Commission, the LG Advisory Board and the LG Standards Panel • managing the State LG Partnership Agreement. An effective and efficient LG policy agency and regulator provides timely advice and assistance to build capacity and conducts early intervention to prevent governance or relationship breakdowns. When there are breaches in the Act, the Department needs to investigate them in a timely way. Figure 1 summarises the key elements of a standard good practice regulatory framework, which we have adapted to suit the regulation and support of LG.

Regulation and Support of Local Government Sector | 3

Source: OAG Figure 1: Key elements of a good practice regulatory framework Audit conclusion We recognise that there has been a significant LG reform agenda in recent years. However, the Department is not providing efficient and effective regulation and support to the LG sector and lacks fundamental aspects of a good regulatory framework. It is not effectively using the information it has available to assess the risk of non-compliance in the LG sector or to identify the areas where support is most required. Internally the Department is not addressing risks to its own delivery of regulatory and support services, some of which were identified as having significant gaps in a 2018 internal audit report and remain unresolved. It does not have a plan that links its regulatory and support activities for LG entities into achieving its overall objectives for the sector and does not have targets and measures in place to track its delivery and performance. This means that the Department’s regulatory intervention is largely reactive to emerging issues, rather than preventing breakdowns in governance. Not providing timely advice or effective capability-building increases the risk that LG entities will not provide good government and services to their communities. Key findings

The Department is not targeting its regulation and support activities to key risks

It does not have a structured approach to gathering intelligence and using it to understand key risks in the sector The Department is not using internal and annually reported information about the sector and individual LG entities effectively, and is not gathering external intelligence and linking it into its risk assessment. The Department’s LG risk assessment register, developed in 2017, has not been maintained since 2018.

4 | Western Australian Auditor General

The Department is therefore missing opportunities to identify and target areas of regulatory and support risk and inform its strategic and operational planning. This impacts its ability to provide effective and efficient proactive regulation and support and allocate resources to where they are most needed. This increases the risk that non-compliance and poor governance will not be addressed. The Department has advised us that it has undertaken extensive consultations with the LG sector on legislative reform and that it has worked with a consultant over the last 6 months to develop a risk analysis tool for the LG sector that will be finalised in May 2021.

There is no strategic plan for regulation and support activities that links into the achievement of overall objectives for LG entities or usefully guides departmental actions The Department’s responsibilities for the regulation and support of LG entities are described in legislation and strategic documents available on its website. Although its Strategic Directions: 2020-2023 document lists several programs in the LG sector, we found that the Department does not have a plan that links its LG regulation and support activities into the achievement of its overall objectives. Consequently, the Department cannot demonstrate how it prioritises its regulatory and support activities, determines what resources it needs and show how it allocated the more than $14 million it spent on these functions in 2019-20. The Department has advised us that a specific LG statement of purpose with key outcomes will be developed based on risk profiling by 30 June 2021.

Regulation and Support of Local Government Sector | 5

The Department does not effectively measure its performance in supporting and regulating LG entities

The Department has not set measures and targets to effectively assess how well it delivers its regulatory and support functions. This makes it hard for the Department and stakeholders to know how well it is doing and understand operational performance.

The level of early intervention has reduced as resources were directed to other more reactive and high-profile activities Regulatory activities include proactive early intervention and reactive activities including authorised inquiries and investigations responding to minor and serious breach complaints. We found that: • the level of early intervention has reduced in the last few years, in part because resources were directed to minor and serious breaches and authorised inquiries • the trends in minor and serious breach complaints and authorised inquiries illustrate the imbalance between preventative and reactive regulatory activities • finalising authorised inquiries and investigations into minor and serious breach complaints can take a long time. This indicates that the Department’s regulation has become more reactive and less preventative. Increased numbers of complaints and inquiries are both an indicator that standards in LG governance may not be being maintained and greater education and support is required. In the absence of time targets and performance measures it is also hard to assess if these regulatory functions are managed efficiently and effectively. The Department has advised us that it has focused on completing long-standing authorised inquiries and minor and serious breach matters, reducing the resources available for preventative activities like guidance and support.

The Department has limited understanding of how effectively its LG support functions build capability within the sector Support is provided through the LG advisory hotline, guidance documents and several projects to build capability within the sector. But the Department does not analyse which of these approaches is effective in supporting and improving good governance in LG entities. For example, a significant fall in the number of calls to the LG advisory hotline since 2015 could reflect improved capability within LG entities or it could indicate that LG entities believe they can no longer rely on the Department. Understanding the reasons for fewer calls could help improve the support provided to the sector. The Department told us that it must manage expectations about the level of support it provides, as most of its resourcing is used for reactive regulation, resolving complaints and minor and serious breach investigations. It also told us that it intends to reallocate resources towards capacity building in the LG sector once the legislative reform process is completed. At the time of reporting, a new LG Act is expected to be completed in 2021.

Audited key performance indicators only provide a limited view of the Department’s regulation and support activities The Department’s 3 audited key performance indicators (KPIs) that measure performance against LG business objectives provide high-level insights into operational aspects. Although the Department has discussed future KPIs with our Office and has proposed changes, that the Department believes would provide a more effective measurement of activities and functions, the KPIs need to be supported by robust performance measures and analysis to

6 | Western Australian Auditor General

examine the impact of the Department’s LG activities. On their own, the KPIs do not inform where the Department should focus its strategies and resources, and rarely provide sufficient information for sound internal decision-making.

Regulation and Support of Local Government Sector | 7

Recommendations The Department should: 1. review how it gathers, records and reports information to maintain an up to date LG sector risk assessment Department response: Agree Implementation timeframe: by 31 August 2021 2. target its regulation and support activities to areas of highest risk, with regard to the potential benefits to improved outcomes across the LG sector Department response: Agree Timeframe for implementation: by 31 August 2021 3. clearly define its LG regulation and support objectives, deliverables, and targets. This should include robust performance monitoring measures and reporting that are communicated to staff, LG entities and other key stakeholders. Department response: Agree Implementation timeframe: by 31 August 2021

8 | Western Australian Auditor General

Response from the Department of Local Government, Sport and Cultural Industries The Department is currently updating a risk-based approach to be able to align regulatory and compliance frameworks, and to direct resources, support and guidance towards the greatest threats to local government’s ability to govern and function effectively in the interests of the community. The updated risk analysis tool will be completed by May 2021. In addition, the Department’s operational plan for 2020/21 includes all outstanding audit items which will be completed by 30 June 2021. As part of normal operations, the Department monitors the local government sector through environmental scanning (including print and social media and intelligence from various sources), industry reviews and audits. This has informed the development of the risk analysis tool to better guide the prioritisation of targeted proactive regulation.

Regulation and Support of Local Government Sector | 9

Audit focus and scope

This audit assessed whether the Department of Local Government, Sport and Cultural Industries (Department) effectively regulates and supports the local government (LG) sector. Our specific criteria were: • Does the Department effectively regulate LG entities? • Does the Department effectively support LG entities? We focused on how the Department fulfils its regulatory functions under the Local Government Act 1995 (Act), and the support activities it provides to LG entities. During the audit we: • reviewed relevant Department policies, procedures, strategic and operational planning documents, including its Local Government Compliance Framework and its draft Capacity Building and Compliance Framework • interviewed key Department staff involved in regulation and support functions • analysed calls to the LG advisory hotline over the period 2014 to 2020 and reviewed minor and serious breach complaints received from 2017 to 2020 • assessed the implementation status (on 6 October 2020) of recommendations from the Department’s internal audit of enforcement, investigations and authorised inquiries • met with the WA Local Government Association (WALGA) and Local Government Professionals Australia WA (LG Pro WA), the peak LG industry and representative bodies in the State, to discuss and examine the Department’s role and responsibilities in regulating and supporting the LG sector from the perspective of key stakeholders • drew on results of other OAG audit work in the LG sector. We did not review as part of this audit: • the assessment and outcomes of individual LG entity complaints, investigations and authorised inquiries • the Department’s role in managing other legislation within the LG portfolio, which includes the control and management of domestic animals and the regulation of caravanning, camping and off-road vehicle use • the activites of the other oversight agencies (such as the Corruption and Crime Commission, Public Sector Commission and Ombudsman Western Australia) and the peak LG industry and representative bodies in the State. This was an independent performance audit, conducted under Section 18 of the Auditor General Act 2006, in accordance with Australian Standard on Assurance Engagements ASAE 3500 Performance Engagements. We complied with the independence and other ethical requirements related to assurance engagements. Performance audits focus primarily on the effective management and operations of entity programs and activities. The approximate cost of undertaking the audit and reporting was $341,000.

10 | Western Australian Auditor General

Audit findings The Department is not targeting its regulation and support activities to key risks

The Department does not have a structured approach to gathering intelligence and using it to understand key risks in the LG sector Information about the sector and individual LG entities is not being used effectively and the Department is not actively gathering external intelligence and linking it into its risk assessment. This increases the risk that LG entities’ non-compliance and poor governance will not be addressed. The Department’s LG risk assessment register, developed in 2017, has not been maintained since 2018. The Department is therefore missing opportunities to identify areas of regulatory and support risk and use this to inform its strategic and operational planning. This impacts its ability to provide effective and efficient regulation and support and allocate resources to where they are most needed. There is a range of information that could be used more effectively to maintain the risk assessment. For example: • the Department’s complaints database • requests for advice received by the LG advisory hotline and other staff within the Department • LG entity compliance audit returns • non-compliance and control weaknesses identified in the Office of the Auditor General’s (OAG) annual financial audits of LG entities • information reported and able to be shared by various integrity agencies, who receive a significant number of minor misconduct allegations from the LG sector. This information and intelligence can provide important insights into risks across the sector and identify areas where the Department’s regulatory and support activities are needed most. In 2018-19, OAG financial audits of 112 LG entities identified: • 111 material matters of non-compliance at 52 entities such as non-compliance with specific sections of the Act or associated regulations. These included 11 instances where LG entities had not completed reviews of their systems and procedures for financial management or risk management, internal control and compliance as required at least once every 3 years under LG regulations • 857 significant or moderate control weaknesses in financial management and information systems controls such as weak controls over accounting journal entries, bank reconciliation, procurement, financial ratios, changes to master files and management review. The Department advised us that it is aware of these issues and that it will follow-up non- compliance where necessary. It also told us that it: • has undertaken extensive consultations with the LG sector on legislative reform

Regulation and Support of Local Government Sector | 11

• has worked with a consultant over the last 6 months to develop a risk analysis tool for the LG sector that will be finalised in May 2021. By updating the risk-based regulatory approach, the Department advised that it would understand the key risks and direct resources towards the greatest threats to the LG sector’s ability to govern and function effectively in the interests of the community. The completed analysis tool will enable the Department to ensure that (staffing) structures and resources are effectively allocated to the key sector risks • established a new Executive Director LG position in August 2020 to integrate the Department’s 5 LG function areas to achieve cohesion and efficiencies, whilst retaining the separation between complaint investigations and general support and compliance.

Internal risks to effective and efficient delivery of regulation and support have not been addressed Significant risks to the delivery of regulation and support were identified in a 2018 internal audit of the Department’s LG enforcement, investigations and authorised inquiries.1 Three risks required immediate management action: • the functional structure was under review and the overall objectives of its compliance program, structure and resourcing requirements had not been defined • a draft Capacity Building and Compliance Framework had been prepared but had not been endorsed • only limited resources had been allocated to LG advice, education and support. Fourteen of the 17 audit recommendations to reduce these risks have not been fully implemented (Appendix 2 details the 17 recommendations and their implementation status). This increases the risk that: • investigations will not be completed in a proactive manner • serious breaches of the Act will not be identified and actioned in a timely manner • education and advice may not provide appropriate support to the sector. One of the recommendations was to finalise the Capacity Building and Compliance Framework that was drafted in August 2017. The new framework has not been approved or published. The draft framework: • described the Department’s proposed risk-based regulatory approach • provided guidelines for LG entities to understand the Department’s approach to improve the sector’s performance • acted as a diagnostic tool for the Department to identify and implement the most appropriate capacity building and compliance strategies for each LG entity. Had it been finalised, the framework would have informed the LG sector of the Department’s approach and helped target support to known capability, accountability and legislative compliance risks. The Department has advised us that it will complete all 14 outstanding recommendations by 30 June 2021. Completing these should be a management priority.

1 Department of Local Government, Sport and Cultural Industries internal audit report Enforcement, Investigations & Authorised Inquiries, June 2018.

12 | Western Australian Auditor General

There is a lack of proactive input into financial framework matters, including timely guidance on a key financial reporting matter The Department does not effectively manage the LG financial framework, contributing to reporting uncertainty and inefficiency in the sector. For example, it has not updated financial management guidance for some years to address emerging reporting concerns or to build capability to support fit-for-purpose financial reporting for LG entities. The Department is responsible for advising the Minister and sector on the financial framework, but it has been largely absent from this space in recent years. The LG accounting manual for the sector has not been fully updated and 2 sections have been under review since 2012. Furthermore, the Department was recently very slow in determining its position and amending regulations following changes to Australian Accounting Standards.2 The result of which meant that there was a risk that 2019-20 financial reporting of some assets by LG entities, if they complied with the LG financial management regulations, would not comply with Australian Accounting Standards. Failure to comply with the new accounting standard would have a material impact on many LG entities’ reported asset values, and therefore financial statements and compliance status. The lack of timely guidance and appropriate regulatory change by the Department has contributed to a delay in the finalisation of financial statements and audits for a significant number of LG entities for the year ended 30 June 2020. Moreover, the level of effort required by the OAG in supporting the Department on this matter strongly indicated a lack of capability and engagement by the Department in routine financial framework matters affecting the LG sector. Further information on this matter is highlighted in the case study below.

Case study: The Department’s lack of timely or effective engagement and guidance about financial framework changes following amendment to Australian Accounting Standards

2 Australian Accounting Standard AASB 16 Leases dated February 2016, Australian Accounting Standard AASB 2018-8 Amendments to Australian Accounting Standards – Right-of-Use Assets of Not-for-Profit Entities dated December 2018.

Regulation and Support of Local Government Sector | 13

Following the change to the accounting standard, key stakeholders and LG entities contacted the OAG for advice and cited a lack of guidance and support from the Department, and uncertainty as to the impact on their financial reporting obligations. These extensive inquiries were not just an impost on OAG audit planning resources for the 2019-20 LG financial audit cycle but, more concerning, demonstrated an absence of participation in these matters by the Department. During the 2019 audit season, we advised the Department that there had been a change to the financial reporting (accounting) standards. We asked whether it had considered the impact of the change on LG entities’ reporting of assets, and the possibility of amending the Local Government (Financial Management) Regulations 1996 (FM Regulations) to reduce the reporting requirements relating to the change. Ultimately, the Department did not commence formal consultation with the sector, through WALGA and LG Pro WA, about proposed changes to the FM Regulations until 12 August 2020, after the end of the relevant financial year. Our Office was then asked to present at a LG Pro WA webinar to explain the proposed changes and how they might apply to LG 2019-20 financial statements. We also distributed a draft position paper to assist LG entities understand the issues and facilitate discussion. The relevant changes to the FM Regulations were included in the Local Government (Financial Management) Amendment Regulations 2020 which were gazetted on 6 November 2020, over 4 months after the end of the relevant financial year. We issued a position paper to provide guidance to LG entities on the application of the changes to the FM Regulations. While we are working actively to support enhanced financial management and capability across the LG sector, the level of OAG involvement required to progress this particular financial framework matter was surprising, and we would consider excessive for the independent auditor. The momentum and action on this should more appropriately have been driven by the central policy agency for the sector, the Department, as part of the regulation and support role for which it is funded.

The Department does not have a LG strategic plan to guide its regulatory and support functions The Department’s responsibilities for the regulation and support of the LG sector are described in legislation, its strategic intent and a Local Government Compliance Framework which are available on its website. Although the Department’s Strategic Directions: 2020-2023 document lists several programs in the LG sector, the Department does not have a LG plan that sets out how it will achieve its overall objectives for LG and guide its regulatory and support functions. Consequently, the Department cannot demonstrate how it prioritises its regulatory and support activities, how it determines what resources it needs to deliver those functions, or show the appropriateness and outcomes of the more than $14 million allocated to these functions in 2019-20. The Department has advised us that a specific LG statement of purpose with key outcomes will be developed based on risk profiling by 30 June 2021. The Department’s Strategic Intent 2019-21 and Local Governement Compliance Framework outlined the Department’s overall objectives and approach to the regulation and support of LG. The strategic intent focused on improving LG capability and outcomes and listed 8 LG initiatives. These included LG Act reform, developing a risk assessment model, performance framework and vision for LG, and conducting better practice reviews.

14 | Western Australian Auditor General

In October 2020, the Department published its new Strategic Directions 2020-2023 document which reiterates a focus on improving LG capability and outcomes. The Department has also recently established a Local Government Operational Plan 2020-2021. Although the plan provides transparency over the delivery of 65 projects, it is not clear how the projects link to the achievement of its overall objectives for the sector. The Local Government Compliance Framework was established in 2011. It provides a summary of how the Department aims to ensure a high-level of integrity in the LG sector, structured around 4 key strategies (Figure 2). The compliance framework’s pyramid approach is consistent with recognised risk management frameworks, which apply higher levels of intervention and treatments to escalating risks.

Source: OAG and the Department Figure 2: The Department’s compliance framework’s pyramid approach, with examples of regulatory and support activities The Department does not effectively measure its performance in supporting and regulating LG entities Apart from 3 high-level KPIs the Department has not set measures and targets to assess how well it delivers its regulatory and support functions. This makes it hard for the Department and stakeholders to know how well it is doing and understand operational performance. It also limits informed operational and strategic decision-making. LG entity regulation involves proactive early intervention and reactive activities including authorised inquiries and investigations in response to minor and serious breach complaints. In the absence of time targets and performance measures, it is hard to assess if these regulatory functions are managed efficiently and effectively. Key stakeholders WALGA and LG Pro WA have publicly raised concerns regarding the Department’s regulation and support of LG entities in submissions to Parliament’s recent Select Committee into Local Government.3 Among the issues raised were the Department’s ability to respond to issues and the time it takes to complete authorised inquiries. We have

3 WALGA’s submission to the 40th Parliament’s Select Committee into Local Government dated September 2019 and LG Pro WA’s submission to the 40th Parliament’s Select Committee into Local Government dated 19 August 2019.

Regulation and Support of Local Government Sector | 15

also received several responses through the Have Your Say form on our website indicating concerns about the management of minor breach complaints.

The level of early intervention has reduced as resources were directed to other more reactive activities Early intervention is an effective and efficient way to prevent breakdowns in governance and help build capability within the sector. We found that the level of early intervention by the Department has reduced in the last few years, in part because resources were directed to minor and serious breaches and authorised inquiries. This indicates that the Department’s regulation is becoming more reactive and less preventative. Between 2015 and 2017, 18 better practice reviews were completed. The Department also previously conducted probity audits at LG entities. We found that no better practice reviews have been conducted since 2017 and no probity audits have been conducted since the 2018-19 financial year. Better practice reviews and probity audits are important elements of proactive regulation. If these activities are not carried out there is a risk that breakdowns in governance will not be addressed. Early intervention through targeted proactive compliance and capacity building is also likely to be more cost efficient and effective than reactive regulation involving lengthy investigations and authorised inquiries. The Department advised us that expectation of the levels of support that can be provided need to be considered in the context of resourcing and priorities, specifically much of the Department’s support and capacity building resources being applied to the resolution of complaints and minor and serious breaches.

The trends in minor and serious breach complaints and authorised inquiries illustrate the imbalance between preventative and reactive regulatory activities Increased numbers of complaints and inquiries are both an indicator that standards in LG entity governance may not be being maintained and greater education and support is required. In addition, increased complaints also require a greater proportion of regulatory resources to try and provide timely resolution. This presents the risk of a negative cycle as growing complaints absorb preventative capacity building resources leading to continued higher levels of complaints. There are strong indications that this risk is being realised. The number of minor breach complaints referred to the LG Standards Panel4 has increased significantly since 2017. However, we recognise that the Department has reduced the time it takes to finalise minor breach complaints (Table 1). This is in part because the panel has been meeting more frequently than it did in the past but is also because resources have been diverted from education and support to reactive complaint resolution.

Calendar Number of minor Number of minor Median time Shortest Longest year breach complaints breach complaints taken (days) (days) (days) received finalised 2017 62 78 205 37 513 2018 133 68 183 8 280 2019 125 168 156 0 346 2020 154 119 112 0 873 Source: OAG using Department data Table 1: Number of minor breach complaints received and the length of time to finalise

4 The LG Standards Panel makes binding decisions to resolve allegations of minor misconduct submitted by a LG.

16 | Western Australian Auditor General

The pattern with serious breach complaints is less clear, but the overall trend is for increasing numbers of complaints and time taken to resolve them. Again, this absorbs increased resources, and reduces the Department’s capacity to deliver preventative activity. Table 2 shows how many serious breach complaints were received in the last 4 years and how long it took to finalise investigations.

Calendar Number of serious Number of serious Median time Shortest Longest year breach complaints breach complaints taken (days) (days) (days) received finalised 2017 46 34 54 0 197 2018 78 36 109 0 336 2019 36 70 357 0 665 2020 57 59 184 8 736 Source: OAG using Department data Table 2: Number of serious breach complaints received and the length of time to finalise The most resource intensive part of complaint resolution are authorised inquiries. The 6 authorised inquiries finalised in the last 2 years took between 13 and 32 months to complete. There are 5 authorised inquiries into LG entities underway that have been ongoing for between 10 and 27 months. Lengthy authorised inquiries and investigations into minor and serious breach complaints increase the risk that poor governance will continue and generally involve significant costs to the Department and LG entities. We recognise that the time to complete authorised inquiries, and minor and serious breach complaints can depend on the complexity of issues and the need to provide LG entities with time to respond to information requests and recommendations. An example of this is an inquiry under Part 8 Division 1 of the Act where the Department is required to provide LG entities up to 35 days (or longer if the Minister allows) to respond to report recommendations. However, the Department does not currently have timeliness targets for complaints and inquiries. Setting targets would manage stakeholder expectations and enable the Department to identify the levels of resources it needs to meet its reactive regulatory obligations. In turn this would also allow it to identify the level of resource needed for preventative activities and potentially demonstrate the impact of those activities. Other regulatory and oversight entities have timeliness targets which measure the time taken to complete investigations. The Department also has targets and performance indicators that measure the time it takes to approve applications processed under delegation from the Minister for Local Government. These include applications under the Act to determine the method of valuation of land to be used by a LG entity as the basis for a rate and for differential general rates. We have recommended that the Department should clearly define its LG regulation and support objectives, deliverables and targets. This should include robust performance monitoring measures. The Department has advised that the development of a risk analysis tool for the LG sector will help it define objectives, deliverables and targets.

Regulation and Support of Local Government Sector | 17

There are varying perceptions and trends around the Department’s effectiveness, some of which were highlighted in WALGA and LG Pro WA’s submissions to the recent Select Committee into Local Government. Without good measures and analysis, it is hard for Parliament and other stakeholders to understand if the sector is improving or not. The Department told us that it must manage expectations about the level of support it provides, as most of its resourcing is used for reactive regulation, resolving complaints and minor and serious breach investigations. It also told us that it intends to reallocate resources towards capacity building in the LG sector once the legislative reform process is completed. At the time of reporting, a new LG Act is expected to be completed in 2021. Examples of the support the Department provides include: • guidance, advice, and support on legislative changes through governance bulletins, operational guidelines, and the WA Local Government Accounting Manual • operation of the LG advisory hotline to support LG officers and elected members • online LG council candidate induction • attendance at meetings and workshops with WALGA, LG Pro WA and LG entities • providing administrative support to the WA LG Grants Commission under the Local Government Grants Act 1978, the LG Advisory Board and managing the WA State LG Agreement. The Department also provides funding to support several WALGA and LG Pro WA activities. In 2019-20 these included: • $133,250 payment to WALGA to build capability within the LG sector supporting the LG Corporate Partnership Agreement. This helped delivery of key outcomes relating to State Government priorities. The funding supported the promotion of diversity within councils, research, and delivery of capacity building strategies, and the 2019 LG Convention • $169,000 to LG Pro WA to improve content and performance of LG integrated planning and reporting. The agreement was increased by an additional $100,000 in response to COVID-19 • a total of $104,100 to LG Pro WA to support the Corporate Partnership Agreement and CEO Support Program, Emerging Leader Award and Standardised Chart of Accounts.

There has been a decrease in the number of calls to the LG advisory hotline, but the Department is not clear if this indicates improved LG capability There has been an overall decline in the number of calls to the LG advisory hotline. For example, in 2015, the hotline received approximately 4 times as many calls as it did in 2019. There was then an increase in calls in 2020, albeit at a level lower than during 2014-17 (Figure 3). The overall downward trend in requests for advice and support could reflect improved capability within LG entities, or it could indicate that LG entities believe they can no longer rely on the Department. The Department’s Legislative Reform team informed us they also receive calls from LG entities seeking advice, however these calls are not recorded in the hotline register. We saw no evidence that the Department had sought to identify the reasons for the significant fall in the number of calls received. Understanding the reasons for fewer calls could help improve the support provided.

18 | Western Australian Auditor General

The Department advised that a sector education and capability building framework is due to be completed by the end of April 2021. This framework will guide the development of sector educational materials and includes a toolkit of proactive strategies (e.g. revised better practice reviews and governance health checks).

1400

1200 1193 1000

800 737 600 729 582 581 400 379

Number of call received 200 292

0 phone contacts for advice 2014 2015 2016 2017 2018 2019 2020

Source: OAG using the Department’s data Figure 3: LG advisory hotline calls received 2014 to 2020

Audited KPIs only provide a limited view of the Department’s regulation and support activities The Department’s 3 audited KPIs that measure performance against LG business objectives provide high-level insights into operational aspects. Although the Department has discussed future KPIs with our Office and has proposed changes, that the Department believes would provide a more effective measurement of activities and functions, the KPIs need to be supported by robust performance measures and analysis to examine the impact of the Department’s LG activities. On their own, the KPIs do not inform where the Department should focus its strategies and resources, and rarely provide sufficient information for sound internal decision-making. In 2019-20, the Department achieved its target in 2 of the 3 KPIs (Table 3).

KPI Description 2018-19 2019-20 2019-20 Variance actual target actual 2019-20 Effectiveness Percentage of LG entities that 49% 55% 61% 6% Measure LG1 did not have an action taken against them under the Department’s framework Effectiveness Percentage of LG entities with 87% 25% 100% 75% Measure LG2 integrated planning and reporting plans reviewed Efficiency Average cost per LG entity for $76,743 $90,129 $99,795 $9,666 Measure 1.1 regulation and support Source: OAG Table 3: The Department’s performance against its LG KPIs in 2019-20

Regulation and Support of Local Government Sector | 19

We considered what the 3 KPIs reveal about the operational performance of the Department in the context of what we found during this audit. The first KPI (Effectiveness Measure LG1) provides a high-level indication of how LG entities perform in fulfilling their statutory requirements. This measure is designed to allow the Department to understand how LG entities are performing their governance to fulfil their statutory requirements. The KPI shows that in 2019-20, 61% of LG entities did not have an action taken against them under the Department's regulatory framework. The Department reports that the increase in KPI performance in 2019-20 has been attributed to some compliance actions not being undertaken in 2019-20, as well as an overall decrease in the number of new complaints. By itself, the KPI provides limited insights into where the Department should focus its resources to build capability in the sector. Other information could be used to inform decision-making. For example, how long the actions took, if LG entities had multiple actions, or if there were common issues within or across LG entities. This information is critical to target proactive regulation and support and build capacity within the sector. This in turn, should contribute to increasing good governance and a fall in the number of minor breach complaints, investigations, and authorised inquiries. We reviewed the actions that made up the 2019-20 KPI (Effectiveness Measure LG1). In total, 122 actions were taken against 54 LG entities (Table 4). Some LG entities had several different actions taken against them.

Category Number of actions Authorised inquiries 9 Serious breach investigations 85 Recurrent breach 3 General non-compliance 14 Offence (non-elected member) 5 Other 6 Total 122 Source: OAG using Department information Table 4: Actions taken against LG entities in 2019-20 The second KPI (Effectiveness Measure LG2) provides information about the support provided by the Department to review LG entities’ integrated planning and reporting plans. This measure allows the Department to assess the level and currency of LG integrated planning. Although the Department reviewed all LG entity plans in 2019-20, there is no evidence that the Department used this review process to inform its approach to regulatory and support strategies for the sector, and we note this KPI provides limited insights into the Department’s performance against its regulatory and support strategies. The third KPI (Efficiency Measure 1.1) assesses the efficiency of the Department’s resources. It is calculated by dividing the total cost allocation to regulatory and other services for LG by the total number of WA LG entities.5 In 2019-20, the cost was $9,666 (11%) higher than the target. The Department has attributed this to its continued focus to support and build the capacity of the sector, however the efficiency and effectiveness of delivery of specific actions for the LG sector, and any improvements over time, remains undemonstrated by the Department.

5 137 – the number of WA LG entities used to calculate the cost. It excludes the 2 Indian Ocean Territory LGs and 9 regional LGs.

20 | Western Australian Auditor General

Appendix 1: The Department’s responsibilities to regulate and support LG entites

During our audit, the Department provided us with the following description of its roles and responsibilities to regulate and support LG entities. It is included in this report to help inform the LG sector and other stakeholders.

Area of responsibility Function Roles and responsibilities Administration and Legislative Departmental interpretation only (not legal advice) on management of LG interpretation legislation within the LG portfolio, provided to the system and advice Minister, sector stakeholders and the general public, in the form of: • responses to telephone, email and written enquiries or complaints • Ministerial briefing notes and draft correspondence • guidelines and other advisory publications • information bulletins and circulars • website content on portfolio legislation • in person seminars and workshops with sector stakeholders • presentations including live and recorded online seminars (webinars). Special support is also provided to the Indian Ocean Territory Shires of Christmas Island and Cocos (Keeling) Islands under a Service Delivery Agreement between the State and Commonwealth Governments. Legislative Ongoing review and amendment of Acts (and development associated regulations) in the LG portfolio, including the following: • Local Government Act 1995 and Local Government (Miscellaneous Provisions) Act 1960 • Local Government Grants Act 1978 • City of Perth Act 2016 • Caravan Parks and Camping Grounds Act 1995 • Cat Act 2011 • Cemeteries Act 1986 • Control of Vehicles (Off-road Areas) Act 1978 • Dog Act 1976 (and Dog Amendment Act 2013). The Department is currently in Phase 2 of the review to develop a new LG Act. Legislative Assessment of draft local laws, providing advice and assistance to assistance on correct drafting, and statutory LG entities processes for consultation and gazettal. Policy advice Policy advice provided to the Minister on all portfolio legislation, and proactive engagement with the LG sector to achieve the Act's intent and objectives. Data collection Collation of data from strategic plans for the future and prepared under the Act and Local Government performance (Administration) Regulations 1996, as well as annual reporting budgets, budget reviews and annual financial reports prepared under the Act and Local Government (Financial Management) Regulations 1996.

Regulation and Support of Local Government Sector | 21

Area of responsibility Function Roles and responsibilities The Department collates this data from its online Smart Hub portal and assesses it for the purposes of advising the Minister on issues of interest or concern. It also uses the information to provide comparative data for LG entities on the MyCouncil website. Active role in Provision only of a support role in elections, as Part 4 local of the Act gives each LG entity direct authority to government conduct its own council elections or to engage the elections Western Australian Electoral Commission to conduct them. Departmental support has traditionally included: • telephone, email and written advice on compliance with legislative requirements for the electoral process • presentations at LG entity induction sessions for prospective candidates and newly elected councillors • elections fact sheets and timetables, including information for prospective candidates • promotional publications and website content • CEO support materials, including bulletins and a regularly revised manual for returning officers • Ministerial reports and briefing notes on vacancies, nominations, voter participation and final results. Investigation and Compliance Assessment of compliance audit returns lodged on the compliance audits online Smart Hub portal in accordance with the Local Government (Audit) Regulations 1996, to assess general legislative compliance in the sector. The Department periodically conducts probity audits into individual LG entities. These are not mandated by legislation but are sometimes prompted by ongoing Departmental monitoring of the sector in areas such as legislative compliance and financial management. They can sometimes be requested by the Minister for a particular LG entity, or by the council of a LG entity itself, to assist in achieving good governance. Investigation of Under Parts 8 and 9 of the Act, the Minister and councils Department have authority to inquire into the affairs and performance of LG entities, suspend or dismiss council members, and hold employees accountable for misapplication of LG funds or property. The Minister and Department have power to: • order a LG entity, council member, CEO or employee to provide any information concerning the LG entity or its operations or affairs • inquire into any aspect of a LG or its operations or affairs • prosecute for any offence under the Act. Support of The Department liaises as necessary with, and other (external) monitors the findings of, a number of other review government agencies including: mechanisms

22 | Western Australian Auditor General

Area of responsibility Function Roles and responsibilities Advice and • Western Australian Ombudsman (for complaints implementation regarding LG administrative processes and on findings from customer service) external bodies • Public Sector Commission (for complaints regarding minor misconduct by LG employees) • Corruption and Crime Commission (for investigation of serious misconduct by LG elected members or employees) • Office of the Auditor General (for issues arising from LG audits and legislative compliance). Findings by these agencies inform the Department in planning sector wide education and, where warranted, Departmental or Ministerial intervention. Investigation of Departmental jurisdiction over the general conduct of council council members derives from the Local Government members (Model Code of Conduct) Regulations 2021. (including code Departmental investigative functions include: of conduct • investigation of minor breaches of the Act and complaints) enforceable provisions of the Local Government (Model Code of Conduct) Regulations 2021 • investigation of recurrent and serious breaches of the Act • administrative support for the Minister’s Local Government Standards Panel. Training and Part of the Department's role in assisting with the education administration of the Act is to build capacity in the (sector wide) sector. The Department generally facilitates training rather than providing it directly, engaging external providers to provide training sessions and programs on both a metropolitan and regional basis. In the case of elected members, some training is a regulatory requirement, and must be undertaken with approved providers. Training and Departmental training for individual LG entities tends education to target those with identified issues or problems. (individual Depending on the content, external parties may be councils) engaged to provide the service because of relevant expertise in problem areas. The Department also facilitates mentors for LG CEOs as part of the CEO Support Program. Direct The Department does not become directly involved in involvement in LG administration, but Departmental officers may work council closely with a particular LG entity’s elected members management and employees when conducting targeted probity (e.g. placement audits or better practice reviews. of an officer in a council) Grants management State Local The Department provides administrative support to the Government Western Australian Grants Commission under the Grants Local Government Grants Act 1978 and is also Commission responsible for review or amendment of that legislation. Grants to Grants are allocated to LG entities by the Western councils Australian Grants Commission.

Regulation and Support of Local Government Sector | 23

Area of responsibility Function Roles and responsibilities Functional Administration In addition to statutory approvals (see below), the responsibilities of other Department performs administrative functions under legislation other legislation in the LG portfolio including: • administrative support when required to the Minister's Caravan Parks and Camping Grounds Advisory Committee - Caravan Parks and Camping Grounds Act 1995 • administrative support to the Minister on the constitution and appointment of members to cemetery boards - Cemeteries Act 1986 • establishment and closure of off-road vehicle permitted and prohibited areas - Control of Vehicles (Off-road Areas) Act 1978 • administrative support when required to the Minister's Off-road Vehicle Advisory Committee - Control of Vehicles (Off-road Areas) Act. Statutory Processing of statutory approvals includes: approvals • approvals to reduce requirements for quorums and majority votes at council and committee meetings in particular cases, to allow participation by someone declaring an interest, or to exempt someone from declaring an interest • approvals for LGs to change land valuation methods for rates, or impose certain differential rates or minimum payments • granting of exemptions from rates • revestment of land in the Crown • granting of exemptions from requirements of the Caravan Parks and Camping Grounds Regulations • approvals for burials outside proclaimed cemeteries and orders for exhumations • variations to off-road vehicle registration requirements and approvals for off-road vehicle use outside permitted areas • appointment of authorised officers for off-road vehicle enforcement • approvals for assistance dogs, and appointment of public access test assessors. Other Management of The Department provides administrative support to the council LG Advisory Board which monitors and makes boundaries and recommendations to the Minister on LG boundaries, representation ward structures and representation numbers. It also processes applications for Ministerial approvals for regional LG entities and regional subsidiaries, and amendments to their establishment agreements or charters. Management of The Department maintains the MyCouncil website, council which collates data from sources including LG information budgets, budget reviews, annual reports and annual website financial reports, to provide comparative data for all LG entities in WA. Source: Department and OAG

24 | Western Australian Auditor General

Appendix 2: Status of the Department’s 2018 internal audit recommendations

The table below provides a status update for the recommendations from the Department’s 2018 internal audit of processes and practices for managing LG enforcement, investigations and authorised inquiries. The status was provided by the Department and represents the position in late 2020. The Department has advised us that all outstanding recommendations will be completed by 30 June 2021.

Recommendations Risk Implementation rating status The Department should finalise its draft capacity building and Extreme Open compliance framework, should establish strategic priorities for the compliance function and should use this to establish resourcing requirements and structure. This should include allocating appropriate resources to ensure the Department: • has an effective, responsive LG education function that ensures common areas of risk are identified and supported, advice and education is provided to LG entities in those key areas • has an effective sector monitoring and compliance function that proactively monitors CARs (compliance audit returns) and LG financial reporting to identify and report risks of non- compliance • has an effective investigations functions that ensures all investigations and inquiries commence and conclude in a timely manner • should ensure staff members in the Department’s compliance function have appropriate training to ensure they have contemporary skills and knowledge to ensure best practice in investigation, monitoring and education. The Department should review and update existing policies and High Open procedures and should consolidate these into a comprehensive manual for LG legislative compliance, covering all aspects of the compliance framework providing a full policy and procedure guide. This should include the process involved in issuing show-cause notices, including the roles and responsibilities of the Department in pre-assessment prior to decisions being made, collecting evidence to support the case, processes involved during the show-cause notice period, and processes to be followed after the show-cause-notice is issued. The end-to-end policy and procedures should also capture the High Closed process for authorised inquiries, including timelines, key stakeholders, escalation processes, evidence gathering, reporting and follow up and enforcement. The Department should develop a mechanism for rating compliance High Open risks based on data derived from the CAR. This should include allocating a compliance risk rating of high, medium or low which could be used as an input to the LG entity’s overall risk assessment. This could be included as a function of the SMART Hub portal used by LG entities to report CAR data. The Department should issue a non-compliance risk rating report or High Open letter to the CEO of the respective LG entities where high or medium

Regulation and Support of Local Government Sector | 25

Recommendations Risk Implementation rating status overall risk ratings are established. The Department should also make recommendations to LGs to manage compliance risks. The Department should use the risk ratings derived from CARs to High Open escalate compliance risks to complete probity audits, integrity audits and investigations. The Department should monitor CAR data trends to determine the High Open improvements in LG compliance and identify key risk areas. The Department should establish a process for random audits of LG High Open entities to validate CAR data reported by LG entities. The Department should ensure decisions taken whether to High Open investigate complaints are reviewed and endorsed by a second officer before the investigation commences. The Department should promote the need for a formal, agreed High Open information sharing framework with other regulatory bodies including the CCC, WA Police and the OAG. A formal and documented conflict of interest process should be Moderate Open performed for each investigation. This could be incorporated in the investigation database, as part of a mandatory checklist prior to commencement of investigations by the respective investigations officer. The Department should establish achievable target driven KPIs that Moderate Open are aligned to the objectives of the LG compliance function. KPI based performance reporting should be established and this should be regularly reported and reviewed. The Department should ensure investigations are allocated in a Moderate Closed timely manner to ensure there are no undue delays in the investigation process. Any investigations that are not allocated in a timely manner should be reported to management. The Department should also establish a more stringent screening Moderate Open process for complaints made by members of the public. This should include developing criteria for the escalation of complaints to the Manager Sector Governance and the initiation of an investigation. The Department should introduce a mechanism for complainant Low Open feedback, including a short survey containing questions asking the complainant to rate the Department’s service on a scale of 1-10. A target timeframe for completion of each investigation should be Low Open established within the CRM. Investigations that remain open past that target time frame should be highlighted to management to reassess resourcing requirements for the investigation. Statistics on average hours taken for investigations should be used to inform broader resourcing requirements for the LG compliance function. The Department should promote a mediation process between the Low Closed complainant and the LG entities prior to complaint lodgement with the Department. At the end of the mediation process, the complainant would have the option to decide whether to lodge their complaint with the Department. Risk rating (defined by the internal audit report) Extreme – immediate management action required. Moderate – management action required. High – urgent management action required. Low – some management action required. Source: Department and OAG

26 | Western Australian Auditor General

Auditor General’s 2021-22 reports

Number Title Date tabled

20 Opinions on Ministerial Notifications – Policing Information 28 April 2021

19 Opinion on Ministerial Notification – Bennett Brook Disability 8 April 2021 Justice Centre

18 Regulation of Consumer Food Safety by the Department of 1 April 2021 Health

17 Department of Communities’ Administration of Family and 11 March 2021 Domestic Violence Support Services

16 Application Controls Audits 2021 8 March 2021

15 Opinions on Ministerial Notifications – Tax and Funding 26 February 2021 Information Relating to Racing and Wagering Western Australia

14 Opinion on Ministerial Notification – Hotel Perth Campaign 24 February 2021 Reports

13 Opinion on Ministerial Notification – Release of Schedule of 24 February 2021 Stumpage Rates

12 Grants Administration 28 January 2021

11 COVID-19 Relief Fund 21 December 2020

10 COVID-19: Status of WA Public Testing Systems 9 December 2020

Western Australian Registry System – Application Controls 9 26 November 2020 Audit

8 Regulating Minor Pollutants 26 November 2020

Audit Results Report – Annual 2019-20 Financial Audits of 7 11 November 2020 State Government Entities

6 Transparency Report: Major Projects 29 October 2020

Transparency Report: Current Status of WA Health’s COVID- 24 September 5 19 Response Preparedness 2020

4 Managing the Impact of Plant and Animal Pests: Follow-up 31 August 2020

3 Waste Management – Service Delivery 20 August 2020

Opinion on Ministerial Notification – Agriculture Digital 2 30 July 2020 Connectivity Report

1 Working with Children Checks – Managing Compliance 15 July 2020

Office of the Auditor General Western Australia

7th Floor Albert Facey House 469 Wellington Street, Perth

Perth BC, PO Box 8489 PERTH WA 6849

T: 08 6557 7500 F: 08 6557 7600 E: [email protected] W: www.audit.wa.gov.au

@OAG_WA

Office of the Auditor General for Western Australia

8TH ANNUAL Appendix CEO-1

A Covid- Safe Event

23–24 NOVEMBER 2021 Organised by: BUSINESS EMPOWERMENT, LEADERSHIP AND CAREER ADVANCEMENT FOR EMERGING AND ESTABLISHED LEADERS

FEATURING INSPIRING AND INFLUENTIAL LEADERS INCLUDING:

Rt Hon. Helen Clark Kate Jenkins Maya Vanden Driesen Professor Mayor Vonda Malone Former Prime Minister Sex Discrimination Group General Counsel Stephen Chapman Torres Shire Council New Zealand Government Commissioner Wesfarmers Vice-Chancellor & President Australian Human Edith Cowan University Rights Commission

Co-located with : STAY CONNECTED WITH US! Women Leaders Institute @womenleadersinstitute @womenleadersinstitute +61 2 8378 4334 / [email protected] / perth.womenleadersummit.com @womenleadersin EVENT INTRODUCTION 23–24 November 2021

For the last 9 years, the Women Leaders Institute has created a safe space for NEW FOR 2021 emerging and established leaders to be inspired, connect and grow. We are delighted to announce that the 8th Annual Women in Leadership Summit returns to Perth this November. Tune in to: Rt Hon. Helen Clark, This year we bring you a unique approach to invest in your leadership journey, Former Prime Minister of New Zealand unlock your true potential, and rediscover your resilience through multiple interactive sessions. Be inspired by some of the region’s most powerful thought Coming to you live from Wellington, hear from the Former Prime Minister of New Zealand as she shares leaders to overcome self-doubt, put your hand up for new opportunities, and her global leadership experiences and ideas around unapologetically take a seat at the leadership table. responsive leadership. Hear fresh perspectives from our diverse line-up of leaders, and proactively address the external and internal roadblocks that hinder your leadership Bring along a male ally (at no extra cost!) to our Diverse Leadership Talent growth by: sessions on the morning of Day Two. Garner the support you need to • Developing a comprehensive action plan to accelerate your career trajectory transform your organisational DNA to create equal opportunities for all.

• Fostering a culture of inclusivity and becoming a true ally to empower our Formulate your Leadership Action Plan – End the conference by intersectional women leaders participating in a mini masterclass, designed for you to take ownership and • Overcoming counterproductive perfectionism by nurturing your leadership accountability of your growth. skills through our Leadership Coaching Clinic SEND YOUR TEAM AND SAVE In line with our vision of connecting leadership communities, tune in to select sessions from key speakers live-streamed from locations across Book on as a group and receive a discount on top of the current early bird rate. Australia and New Zealand. Join the community and find out more at womenleadersinstitute.org. GROUP GROUP GROUP GROUP OF 3 OF 4 OF 5+ OF 7+ RECEIVE RECEIVE RECEIVE RECEIVE $100 OFF $200 OFF $300 OFF $400 OFF THE WOMEN The Women Leaders Institute is pleased to PER PERSON PER PERSON PER PERSON PER PERSON LEADERS INSTITUTE announce our inaugural $20,000 Developing TOTAL $300 TOTAL $800 TOTAL $1,500 TOTAL $2,800 Diverse Leaders Scholarship initiative. We FIRST NATIONS strongly believe in the need to build a diverse For group and table bookings, contact us at pipeline of leaders that are executive-ready to SCHOLARSHIP [email protected] for a special discount. better reflect the communities we serve. We are offering scholarship assistance to women of Aboriginal and Torres Strait Islander background to attend our annual Women in Leadership Summit. The scholarship will cover “Such an inspiration to hear the journey of so many the two-day conference fee. phenomenal women” Visit our website for more information. – Change coach, Barb Grant Consulting

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com EVENT INTRODUCTION 23–24 November 2021

KEY REASONS TO ATTEND ONSITE SAFETY GUIDELINES Your safety remains our number one priority, and we want you to feel confident attending our • Hear from some of Australia’s most influential thought leaders on fostering face-to-face events. To ensure optimal health and sanitary conditions onsite, safety measures that will be implemented on the day include: gender diversity, equity and inclusion within the workforce

• Chart your leadership trajectory by applying the strategies, techniques and Signage lessons learnt from other high-performing leaders Reminders on safe protocol will be placed throughout the venue. • Learn to coach and sponsor the best leadership talent to grow your organisation Social distancing Be mindful and always keep a safe distance. We are working closely with the venue to ensure that • Network with like-minded leaders, create meaningful connections, and our seating plan and crowd flow adhere to the distancing rule. share best practice strategies in taking your career to the next level Hygiene and Sanitation • Engage in interactive leadership workshops and formulate a clear path of We encourage you to practice good hygiene (wash your hands!) and will provide sanitation stations stocked with anti-bacterial hand sanitisers and disinfectant wipes onsite. The event space will be aired action to advance your leadership skills and sanitised during the break and all shared materials/equipment will be sanitised between users. • Curate an organisational culture founded on respect and recognition for talented employees from diverse backgrounds Temperature checks Attendee temperature will be measure before allowing entry to the event. Those with heightened body temperature will be encouraged to follow health advice and seek further medical attention. • Employ best practice methods and procedures to attract, nurture and retain high-performing women in your workplace Catering • Establish allyship amongst your workforce to reduce toxic competition We are working closely with the venue to ensure that food are prepared safely. All refreshments and collaborate as an organisation to achieve optimal outcomes will be pre-packed and served in a no-contact way.

Contact tracing Our event registration processes, both pre-event and onsite, ensure that we have all your details. WHO SHOULD ATTEND: We may implement a seating plan to assist in contact tracing if necessary, and also encourage you Regardless of gender or role – whether you are a board director, CEO, senior to download the contact tracing app COVIDSafe (Australia). or middle manager, entrepreneur or young emerging leader, the Women in Leadership Summit is a valuable platform of information, insights, and networking opportunities for you. CEOs, Directors, General Managers, Managers and Executives ‘Well worth taking the time to step away from work and into a forum to listen, share, discuss with like-minded Human Resources Professionals, Recruitment and Talent Specialists people’ Diversity and Inclusion Professionals Commercial Manager, North Power Women Leadership Programme Managers Mentors, Mentorship Programme Managers, Sponsors, Coaches Changemakers championing diversity in the workplace including male “It was wonderful, I felt part of a genuine alliance and allies and advocates surrounded by amazing sisterhood” Budding and established entrepreneurs – Diversity and Inclusion Lead, Welsey Mission Aspiring leaders, managers, millennials, and recent graduates

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com HEAR FROM LEADING SPEAKERS 23–24 November 2021

Rt Hon. Helen Clark Kate Jenkins Tania Constable PSM Mayor Vonda Malone Tanya Eales Former Prime Minister Sex Discrimination Commissioner Chief Executive Officer Torres Shire Council Chief People and Culture Officer New Zealand Government Australian Human Rights Commission Minerals Council Australia Westrac Proprietary Limited

Maya Vanden Driesen Kelly McKenzie Debra Sayce Michael McNulty Sara Chillemi Group General Counsel Chief People Officer Executive Director Office Managing Partner Executive Manager HR Wesfarmers CBH Group Catholic Education Western Australia Western Australia Bankwest Deloitte Australia

Fiona Smith Professor Stephen Chapman Carolyn Turnbull Adele Creighton Yvonne Yong General Manager People & Safety Vice-Chancellor & President Executive Director - Industry, Aviation National Head of Healthcare at General Manager Finance Water Corporation Edith Cowan University and Markets Macquarie Business Banking Roy Hill Holdings Tourism Western Australia Macquarie Bank

Marie Bourgoin Andrew Hadley Lorna Rechichi Erin Walsh Ivy Chen General Manager Integrated Chief Executive Officer General Manager Heavy Lift, General Manager Mining and Principal Consultant, CSA Global; Board of Production and Remote Operations P&N Bank Engineering Construction Division Resources Director, Australasian Institute of Mining and BHP Monadelphous Telstra Metallurgy; Director, Multicultural Futures; Board Member, Horizon Power

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com HEAR FROM LEADING SPEAKERS 23–24 November 2021

Elisa Fear Anna Dartnell Sandra De Kock Sam Retallack Layla Mehravari Non Executive Director, Western Power; General Manager Bulk - Iron Ore General Manager People and Culture Head of People and Culture General Manager - Human Resources Council Member, Chair Health and Safety & Central, Aurizon; Non-Executive Perth Airport IGO Limited & Industrial Relations Committee, Member Audit Risk and Director, Brightwater Care Group Mineral Resources Compliance Committee, Curtin University

Nicole Duncan Liz Harris PSM Joanne Horne Candy Choo Jeanene Williams Former Chief Legal Officer and Executive Coach Executive Manager People, Culture & Chief Executive Officer Deputy Manager Software Company Secretary Integral Development WHSE Local Government Professionals WA Development, IT Vision Australia; South32 Limited ASC Pty Ltd National Diversity & Inclusion Council, Australian Computer Society

Geraldine Reilly Jordan Foster Briege Whitehead Dr. Lucy Furfaro Zahra Al Hilaly Partner Managing Director, Clinical Founder Forrest Prospect Fellow, Forrest Core Group Representative to the GRG Consulting Psychologist and Founder, ySafe White Spark Pictures Research Centre; Generation Equality Core Group 2020 Telstra Business Women’s Award Raine/Robson Fellow, The University UN Women Winner of Western Australia

Sophie Stewart Sonya Liddle Kim Smith Sophie Hancock Campaign Coordinator, Social Manager Inclusion and Diversity Director Governance Committee Member Reinvestment WA; Brunel Australia Standing Strong International Pty Ltd Australian Institute of Geoscientists Founding Director, Swim for Refugees

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com CONFERENCE DAY ONE / TUESDAY 23 NOVEMBER 2021

8.20 Registration and Morning Refreshments 12.50 Networking Lunch 8.45 Welcome to Country 8.50 Chairperson’s Opening Address LEADING BY EXAMPLE Veena Mendez, Category Specialist - Asset Development & Technical, Chevron; Co-Founder & Chair, Women in Oil and Gas 1.50 Keynote: How to empower your Board • How new and aspiring board members can develop corporate governance to succeed in their first LEADING A SAFE AND HEALTHY WORKFORCE Board role 9.00 Combatting gender inequality and preventing sexual harassment through transparency, • Bringing your authentic self to the Board table accountability, and strong leadership • Leveraging your expertise and skills to align with the organization and Board • Preventing and responding to sexual harassment in an effective manner through an intersectional lens Elisa Fear, Non Executive Director, Western Power; Council Member, Chair Health and Safety • Changing attitudes and overcoming ‘silence culture’ - Evaluating current protocols and policies Committee, Member Audit Risk and Compliance Committee, Curtin University towards sexual harassment • Understanding the societal impact and consequences of an unsafe work environment 2.20 Conscientiously adapting to change in turbulent times • Recognising a leader’s role in setting the tone for a safe and protected workforce • New ways of understanding and addressing important workplace concerns such as preventing stress, Kate Jenkins, Sex Discrimination Commissioner, Australian Human Rights Commission enhancing productivity and learning • Changing perceptions on failure and setbacks to create long-term resolutions and personal goals 9.30 Instilling a culture of safety and health through boosting respect within the workplace • Reducing anxiety and fear in your teams to promote a healthy and successful work environment • Driving cultural change and eliminating sexual harassment within the workplace Carolyn Turnbull, Executive Director - Industry, Aviation and Markets, Tourism Western Australia • Providing multiple pathways for employees to seek help • Managing safety and health through practical toolkits and displaying committed leadership 2.50 Afternoon Tea Tania Constable, CEO, Minerals Council Australia

10.00 K eynote: In Conversation with Helen Clark (Virtual) 3.10 Explanation of how the Interactive Workshop will run Rt Hon. Helen Clark, Former Prime Minister, New Zealand Government 3.20 Interactive Coaching Clinic: Climbing the Leadership Ladder 10.40 DELEGATE SPOTLIGHT / Table Discussion / Get to know your table A. New leaders Why are you here today? Strategies for new and aspiring leaders to excel in their first managerial role and tips for first-time What do you want to get out from the conference? leaders. Recognising that all leaders started somewhere, what helpful tips and strategies can new leaders learn to get a head start and transition successfully into their new role. 11.00 Morning Tea B. Middle to senior management NEXT-GEN LEADERSHIP: SUPPORTING AND DEVELOPING LEADERSHIP TALENT Sharing solutions to overcome common leadership challenges faced across middle and senior management. Share best practice strategies on how you can best support your managers to progess to 11.30 Building ally-ship to form a united front and working in solidarity to achieve greatness the next level. • Establishing a support system which fosters equality and eliminates unhealthy competition between Sara Chillemi, Executive Manager HR, Bankwest groups • Promoting transparency and visibility in support for diverse women within leadership roles C. Top Level Management • Employing active listening skills and adopting a proactive approach to pushing for gender equity within the workforce How to progress to board level, looking beyond existing networks and actively creating opportunities Moderator: Andrew Hadley, Chief Executive Officer, P&N Bank for women, women of colour, young leaders and other under-represented groups to drive diversity. Jeanene Williams, Deputy Manager Software Development, IT Vision Australia; National Diversity & Creating a meaningful career through making sense of the challenges faced and leveraging inclusivity. Inclusion Council, Australian Computer Society Anna Dartnell, General Manager Bulk - Iron Ore & Central, Aurizon; Non-Executive Director, Michael McNulty, Office Managing Partner Western Australia, Deloitte Australia Brightwater Care Group Kelly McKenzie, Chief People Officer, CBH Group Professor Stephen Chapman, Vice-Chancellor & President, Edith Cowan University 4:10 Break

12.10 Panel Discussion: How the new generation is changing the trajectory of leadership 4.20 Re-energising and amassing the strength to be resilient in the face of denial • Bridging the intergenerational divide and building the leaders of tomorrow • Overcoming the imposed feeling of ‘inferiority’ that is a result of unconscious bias within the • Leveraging millennials distinctive abilities to accomplish organisational objectives workplace • Attracting and retaining millennial talent by encouraging a motivated and determined nature in our • Advocating flexible work practices within senior level olesr to change the perception around an young female leaders employee’s inability to perform in high-level jobs based on their familial obligations Briege Whitehead, Founder, White Spark Pictures • Maintaining momentum and motivation within employees experiencing deflation and sense of Jordan Foster, Managing Director, Clinical Psychologist and Founder, ySafe, 2020 Telstra Business Women’s Award Winner insufficiency - retaining high potential gender diverse talent Dr. Lucy Furfaro, Forrest Prospect Fellow, Forrest Research Centre; Raine/Robson Fellow, The Fiona Smith, General Manager People & Safety, Water Corporation University of Western Australia Zahra Al Hilaly, Core Group Representative to the Generation Equality Core Group, UN Women 4.40 Chairperson’s Closing Address Sophie Stewart, Campaign Coordinator, Social Reinvestment WA; Founding Director, Swim for Refugees 4.50 Networking Drinks

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com CONFERENCE DAY TWO / WEDNESDAY 24 NOVEMBER 2021

8.30 Registration and Morning Refreshments Self-Leadership How to set your own course and lead yourself to achieve your personal and professional goals 8.50 Chairperson’s Opening Address Layla Mehravari, General Manager - Human Resources & Industrial Relations, Mineral Resources Kim Smith, Director, Standing Strong International Pty Ltd Upward Leadership BRING ALONG A MALE ALLY FOR THIS BLOCK OF SESSIONS! How to influence upwards and ‘manage up’ to gain real influence at work Sandra De Kock, General Manager People and Culture, Perth Airport LEADERSHIP FOR WOMEN FROM ALL BACKGROUNDS Confidence 9.00 Boosting representation of intersectional women within senior leadership roles Step up and stand out – how to increase your visibility in the workplace • Understanding women beyond a singular collective, a group who do not think and behave same Joanne Horne, Executive Manager People, Culture & WHSE, ASC Pty Ltd • Flexible programs and practices that address the unique needs and challenges of intersectional women Innovative Leadership • Advancing women leadership proportionately – employ diverse solutions and measure progress Become a leader who thinks outside of the box – how to develop unique leadership skills that will set against multi-dimensional metrics you apart Ivy Chen, Principal Consultant, CSA Global; Board of Director, Australasian Institute of Mining and Adele Creighton, National Head of Healthcare at Macquarie Business Banking, Macquarie Bank Metallurgy; Director, Multicultural Futures; Board Member, Horizon Power Mayor Vonda Malone, Torres Shire Council Equitable Leadership 9.40 Inclusive Leadership Panel: Leveraging a diverse perspective and realising leadership is for anyone Stay true to the movement – how to deliver equitable outcomes as a leader – debunking the concept of biological leaders Sonya Liddle, Manager Inclusion and Diversity, Brunel Australia • Br eaking free of the social constructs excluding diverse women from performing in higher level occupations Proactive Leadership • Cr eating a new version of the ‘ideal leader’ as a positive alternative to the ‘traditional’ leader figure How to be a leader of action and take the first step in a crisis • Recognising the value of diversity and providing equal opportunities for success Geraldine Reilly, Partner, GRG Consulting Moderator: Nicole Duncan, Former Chief Legal Officer and Company Secretary, South32 Limited Debra Sayce, Executive Director, Catholic Education Western Australia. Revisiting Organisational Culture Candy Choo, Chief Executive Officer, Local Government Professionals WA Curating a good culture into today’s hybrid working environment Pamela Naidoo-Ameglio, Group Executive, Nuclear Precinct, ANSTO Sam Retallack, Head of People and Culture, IGO Limited Yvonne Yong, General Manager Finance, Roy Hill Holdings Marie Bourgoin, General Manager Integrated Production and Remote Operations, BHP 2.40 Afternoon Tea

10.20 Table Discussion: How to drive diversity and inclusion from the boardroom to the frontline? DRIVING A POSITIVE WORKPLACE CULTURE

10.40 Morning Tea 3.00 Interactive Fireside Chat: Cultivating confidence – Maximising your leadership capability • Incorpora ting a human rights approach to promote identity and an employee’s unique characteristics CHARTING YOUR LEADERSHIP TRAJECTORY • Best practices for dealing with the pressure of perfection • Be your own visionary by celebrating accomplishments and embracing your failures Tanya Eales, Chief People and Culture Officer, Westrac Proprietary Limited 11.10 Presentation (Virtual) Erin Walsh, General Manager Mining and Resources, Telstra Maya Vanden Driesen, Group General Counsel, Wesfarmers 11.40 Overcoming the sabotaging effects of tall poppy syndrome and establishing a network of women supporting other women EMPOWERING CHANGE AND TAKING ACTION • Connecting and collaborating with other women to form a uniting force, elevating overall equality for womenkind within the workforce • Over coming cultural and systematic barriers to success through leveraging valuable relationships 3.30 Mini Masterclass: Rebuilding confidence and resilience when dealing with the fatigue of constantly formed through network circles amongst women proving oneself • Breaking the mould of ‘every woman for herself’ through creating job and development opportunities, • Overcoming the nugget of self-doubt which often arrives when working within an environment from one female to another “traditionally” not meant for you Kathleen Jahour, General Manager, South Australia and Western Australia, ANZ Australia • Rejecting the common notions “what if I’m not good enough to be here” “what if this is a man’s job after all” 12:10 Networking Lunch • Engaging in an empowering session of myth busting and realising your true potential Liz Harris PSM, Executive Coach, Integral Development GROWING YOUR LEADERSHIP SKILLS AND CAPABILITIES 4.00 Interactive Activity / Reflecting and distilling what we have learned / Putting together an Action Plan 1.10 Leadership Coaching Clinic Our Coaching Clinic will help you nurture core leadership skills. Each session will run for 30 minutes. 4.10 Chairperson’s Closing Address Delegates will have the opportunity to participate in three discussions. 4.20 End of Conference Courageous Leadership Leading by example – how to inspire your team to greatness Lorna Rechichi, General Manager Heavy Lift, Engineering Construction Division, Monadelphous

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com PRESENTS PERTH

Since 2012 the Women Leaders Institute was created to inspire action and drive change for aspiring and established women leaders through business empowerment, leadership and career advancement. Join the community and find out more at womenleadersinstitute.org. Kuala Lumpur 12 London 6 Singapore CITIES: COUNTRIES: Perth, Brisbane, Melbourne, Hong Kong Australia, New Zealand Sydney, Adelaide, Canberra, United Kingdom, Singapore Darwin, Auckland, Singapore, Hong Kong, Malaysia Kuala Lumpur, Hong Kong and London

Darwin Melbourne

Brisbane Perth Auckland 4038 40 PARTICIPANTS SUCCESSFUL EVENTS

Adelaide Canberra Sydney

We bring together the most successful and highly accomplished global women JOIN THE COMMUNITY: leaders who have made a difference in their businesses and communities. Our Women in Leadership Series aims to celebrate the positive changes in advancing Women Leaders Institute @womenleadersinstitute gender diversity, learn from the experiences of women who have succeeded, and analyse concrete steps to overcome challenges faced in the leadership journey. @womenleadersinstitute @womenleadersin

+61 2 8378 4334 / [email protected] / perth.womenleadersummit.com GENERAL TERMS: 8TH ANNUAL Organised by: 1. Payment terms: Payment is due within 14 days of the date of your invoice or immediately if the event will be held in less than 14 days between the invoice and date of the event. PERTH 2. Payment must be received before the event date in order to allow you entry. 3. All invoiced sums, including applicable taxes, are payable in full 23–24 NOVEMBER 2021 by the delegate to Aventedge. 4. Payment is applicable when registration fees have been invoiced. 5. Completing the online registration process or a registration form, is considered a commitment by all parties associated to the registration, for the delegate(s) to attend the event. 6. Should a delegate be unable to attend the event a substitute delegate is welcome at no extra charge. However, no pass PRICING OPTIONS REGISTRATION DETAILS sharing at the event is allowed. 7. Should a delegate be unable to attend the event and wish to Delegate 1 Delegate 2 cancel their invoiced registration then this will be subject to the Register today and save with our Early-Bird Discounts! following: Name Name - All requests for cancellation need to be made in writing to the relevant Aventedge office Job Title Job Title - Cancellations 15 days or more before the event: a credit $500 voucher valid for 12 months will be issued less a $250 + GST SAVE Tel Tel administration fee will be charged per delegate - Within 14 days before the event: no credit notes permitted BOOK BEFORE Email Email STANDARD PRICE - Registrations can be transferred to a colleague from the same 20 AUGUST company before the event without incurring a fee Package Package 8. The event pass is valid for the designated person only. Pass sharing is not permitted. 2-Day Conference Delegate 3 Delegate 4 9. Aventedge will make its best endeavours to run the event per $1,699 $2,199 the published programme but reserves the right to alter the (Online Rate) Name Name programme without notice including the substitution, alteration or cancellation of speakers, topics or the alteration of the dates Job Title Job Title of the event. 2-Day Conference $1,899 $2,399 10. Aventedge is not responsible for any loss or damage as a result Tel Tel of a substitution, alteration, postponement or cancellation of an event. Email Email 11. All Intellectual Property rights in all materials produced CLICK HERE TO REGISTER ONLINE or distributed by Aventedge in connection with this event Package Package is expressly reserved and any unauthorised duplication, All prices are in AUD and exclude GST. The Group Discounts compound on top of the Early-bird publication or distribution is prohibited. Discounts. Early-bird discounts are subject to availability. 12. Client information is kept on our database and used to assist Company Details in providing selected products and services which may be of interest to the Client and which will be communicated by letter, GROUP DISCOUNTS Company Name phone, fax, email or other electronic means. 13. Important note: While every reasonable effort will be made Authorising Manager to adhere to the advertised package, we reserve the right to SAVE MORE WITH OUR GROUP DISCOUNTS change event dates, sites or location or omit event features, Tel Email or merge the event with another event, as deemed necessary without penalty and in such situations no refunds, part Address refunds or alternative offers shall be made. In the event that we permanently cancel an event for any reason whatsoever, GROUP GROUP GROUP GROUP (including, but not limited to any force majeure occurrence) and provided that the event is not postponed to a later date OF 3 OF 4 OF 5+ OF 7+ PAYMENT METHOD nor is merged with another event, the Client shall receive a RECEIVE RECEIVE RECEIVE RECEIVE credit note for the amount that the Client has paid to such permanently cancelled event, valid for up to one year to be $100 OFF $200 OFF $300 OFF $400 OFF Please tick your preferred method of payment. used at another Aventedge event. No refunds, part refunds or PER PERSON PER PERSON PER PERSON PER PERSON alternative offers shall be made. TOTAL $300 TOTAL $800 TOTAL $1,500 TOTAL $2,800 Bank Transfers: (we will send you details in the invoice) 14. Governing Law: This Agreement shall be governed and construed in accordance with the laws of the country this event is being held, and the parties submit to the exclusive jurisdiction Credit Card: Visit perth.womenleadersummit.com to pay with your credit card of the Courts in that country. However, Aventedge only is entitled to waive this right and submit to the jurisdiction of the courts in which the Client’s office is located. Card type Visa MasterCard AMEX CONTACT US FOR MORE INFORMATION 15. If you need to contact us for any reason concerning your registration, please email us at [email protected] Card No 16. If, for any reason, Aventedge decides to cancel or postpone +61 2 8378 4334 this conference, Aventedge is not responsible for covering Expiry Date Security consequential costs (airfare, hotel, or other travel costs) REGISTER [email protected] incurred by clients. 17. Completing and returning this Registration Form to us implies NOW! ID No acceptance of the above Terms & Conditions. perth.womenleadersummit.com 18. Occasionally your details may be obtained from, or made Cardholder’s Name available to, external companies who wish to communicate with you offers related to your business activities. Cardholder’s Signature

© 2021 Aventedge. The Women in Leadership brand and event is CLICK HERE TO SUBMIT YOUR COMPLETED FORM the property of Aventedge. All content in this brochure, on the event website and any marketing material remains the Intellectual Property of Aventedge. Copying any part of brochure, website or marketing materials is prohibited without the written permission of Aventedge. ABN: 35 615 522 168 Appendix DSOP-1

STATEMENT of COMPREHENSIVE INCOME

Period Ending June 2021

Monday, 16 August, 2021 City of Bunbury Year to Date Monday, 16 August, 2021 Statement of Comprehensive Income Actual Budget % Original Current Forecast Period Ending June 2021 Var Budget Budget Operating Income

Rates Rates General Inc 39,722,51239,722,512 0 39,718,603 39,722,512 39,722,511 Rates Interim Inc 3,7205,000 26 68,290 5,000 3,720 Rates Specified Area Inc 50,036 50,036 0 49,442 50,036 50,036 39,776,267 39,777,548 0 39,836,335 39,777,548 39,776,267 Operating Grants and Subsidies Operating Grant Inc 2,829,1362,838,487 0 2,567,729 2,838,487 2,829,137 2,829,136 2,838,4870 2,567,729 2,838,487 2,829,137 Contributions Reimbursements and Donation Contribution Inc 456,916499,754 9 314,384 499,754 456,915 Donation Inc 4,0096,698 40 2,600 6,698 4,009 Reimbursement Inc 893,999693,200 (29) 376,819 693,200 893,999 1,354,924 1,199,652(13) 693,803 1,199,652 1,354,923 Fees and Charges Building and Planning Fee Inc 545,480381,283 (43) 394,400 381,283 545,480 Fine and Penalty Fee Inc 226,069143,554 (57) 147,452 143,554 226,069 General Hire Fee Inc 40,44635,976 (12) 33,053 35,976 40,446 Miscellaneous Fee and Charge Inc 1,654,3811,285,824 (29) 1,063,933 1,285,824 1,654,382 Parking Fee Inc 439,291301,029 (46) 184,542 301,029 439,291 Property Lease and Rental Fee Inc 787,450727,927 (8) 652,543 727,927 787,449 Rating Fee Inc 132,510132,188 0 142,000 132,188 132,510 Sports Facility Fee Inc 3,285,8812,523,888 (30) 2,430,073 2,523,888 3,285,882 Waste Collection Charge Inc 5,915,9275,913,852 0 5,909,430 5,913,852 5,915,927 13,027,435 11,445,521(14) 10,957,426 11,445,521 13,027,436 Interest Received Cash and Investment Interest Inc 230,752232,621 1 660,114 232,621 230,752 Rates Debtor Interest Inc 400,886375,039 (7) 147,500 375,039 400,886 631,638 607,660(4) 807,614 607,660 631,638 Other Revenue Miscellaneous Inc 558,990320,238 (75) 218,195 320,238 558,989 558,990 320,238(75) 218,195 320,238 558,989

Total 58,178,391 56,189,10655,081,102 56,189,106 58,178,390 City of Bunbury Year to Date Monday, 16 August, 2021 Statement of Comprehensive Income Actual Budget % Original Current Forecast Period Ending June 2021 Var Budget Budget Operating Expenditure

Employee Costs Other Employee Related Exp (3,419,511) (3,412,697) 0 (3,406,291) (3,412,697) (3,419,510) Salary Accruals Exp (426,749) (576,390) 26 (576,390) (576,390) (426,749) Salary Exp (22,677,746) (23,052,789) 2 (23,383,689) (23,052,789) (22,677,746) (26,524,006) (27,041,876 ) 2)(27,366,370 (27,041,876 ) (26,524,005 ) Material and Contracts Bank Fee and Charges Exp (127,239) (132,150) 4 (137,150) (132,150) (127,239) Consultants Exp (1,561,800) (2,361,622) 34 (2,728,174) (2,361,622) (1,561,803) Contract Employment Exp (1,607) (1,607) 0 ‐ (1,607) (1,607) Contractors Exp (8,937,676) (11,505,581) 22 (11,558,023) (11,505,581) (8,937,678) Equipment Lease or Hire Exp (124,286) (98,419) (26) (56,020) (98,419) (124,286) Fuel Exp (369,923) (377,742) 2 (427,742) (377,742) (369,922) Material Exp (2,177,158) (2,796,614) 22 (2,516,942) (2,796,614) (2,177,155) Software License or Maintenance Exp (908,034) (974,312) 7 (846,072) (974,312) (908,034) (14,207,723) (18,248,047 ) 22(18,270,123 ) (18,248,047 ) (14,207,724 ) Insurance Insurance Exp (652,171) (660,182) 1 (648,422) (660,182) (652,171) (652,171) )(660,182 1)(648,422 )(660,182 )(652,171 Interest Expense Interest Accrual Exp 8,760‐ 0 ‐ ‐ 8,760 Interest Loan Borrowings Exp (553,611) (554,442) 0 (554,442) (554,442) (553,610) (544,851) )(554,442 2)(554,442 )(554,442 )(544,850 Utilities Electricity Exp (1,720,018) (1,717,646) 0 (1,737,051) (1,717,646) (1,720,017) Gas Exp (181,817) (154,120) (18) (154,120) (154,120) (181,816) Sewerage Exp (59,083) (59,111) 0 (62,536) (59,111) (59,085) Water Exp (529,105) (624,331) 15 (618,594) (624,331) (529,109) (2,490,024) )(2,555,208 3)(2,572,301 )(2,555,208 )(2,490,027 Depreciation Depreciation Arts and Culture Exp (3,791) (29,052) 87 (29,052) (29,052) (3,791) Depreciation Bridges Exp (162,255) (162,255) 0 (163,478) (162,255) (162,255) Depreciation Building Exp (3,136,536) (3,136,536) 0 (3,136,536) (3,136,536) (3,136,536) Depreciation Equipment Exp (965,003) (965,003) 0 (893,003) (965,003) (965,003) Depreciation Furniture and Fittings Exp (25,453) (25,453) 0 (25,453) (25,453) (25,453) Depreciation Lease Expense (126,452) (126,452) 0 (126,452) (126,452) (126,452) Depreciation Marine Exp (757,588) (757,588) 0 (677,157) (757,588) (757,588) Depreciation Open Space Exp (770,284) (770,284) 0 (712,690) (770,284) (770,284) Depreciation Other Infrastructure Exp (976,582) (976,582) 0 (710,310) (976,582) (976,582) Depreciation Pathways Exp (1,420,919) (1,420,919) 0 (1,356,365) (1,420,919) (1,420,919) Depreciation Plant and Vehicle Exp (1,004,789) (1,004,789) 0 (774,789) (1,004,789) (1,004,789) Depreciation Roads Exp (4,039,970) (4,039,970) 0 (4,039,970) (4,039,970) (4,039,968) Depreciation Stormwater Exp (1,318,550) (1,318,550) 0 (1,189,778) (1,318,550) (1,318,550) Depreciation Structures Exp (372,151) (372,151) 0 (406,180) (372,151) (372,151) (15,080,323) (15,105,584 ) 0)(14,241,213 (15,105,584 ) (15,080,321 ) City of Bunbury Year to Date Monday, 16 August, 2021 Statement of Comprehensive Income Actual Budget % Original Current Forecast Period Ending June 2021 Var Budget Budget Operating Expenditure

Other Expense Contrib, Donation and Sponsorship Exp (1,236,709) (1,440,932) 14 (1,408,884) (1,440,932) (1,236,709) Elected Member Exp (499,526) (513,700) 3 (523,750) (513,700) (499,526) Miscellaneous Exp (450,352) (403,415) (12) (182,996) (403,415) (450,355) Taxation and Levy Exp (66,080) (66,080) 0 (60,550) (66,080) (66,080) Write‐Off Exp (64,719) (87,476) 26 (83,030) (87,476) (64,720) (2,317,386) )(2,511,603 8)(2,259,210 )(2,511,603 )(2,317,390

Total (61,816,483) (66,676,942) (65,912,081) (66,676,942) (61,816,488)

OPERATING SURPLUS or (DEFICIT) (3,638,092) (10,487,836) (10,830,979) (10,487,836) (3,638,098) City of Bunbury Year to Date Monday, 16 August, 2021 Statement of Comprehensive Income Actual Budget % Original Current Forecast Period Ending June 2021 Var Budget Budget Non Operating Income and Expenditure

Grants and Contributions for the Development of Assets Capital Grant Subsidy and Contrib Inc 7,904,8908,544,110 7 8,562,007 8,544,110 7,904,891 Self Supporting Loans ‐ Debtors (45,362) (45,362) 0 (45,362) (45,362) (45,362) Self Supporting Loans Inc 45,36245,362 0 45,362 45,362 45,362 7,904,890 8,544,1107 8,562,007 8,544,110 7,904,891 Interest on Capital Grants Interest on Capital Grants 16,11015,165 (6) ‐ 15,165 16,109 16,110 15,165(6) ‐ 15,165 16,109 Proceeds from Disposal of Assets Proceeds Civil Asset Disposals 3,636‐ 0 ‐ ‐ 3,636 Proceeds Plant and Vehicle Disposals 413,273592,246 30 550,388 592,246 413,272 416,909 592,24630 550,388 592,246 416,908 Value of Assets Disposed Value of Buildings Disposed (147,718) ‐ 0 ‐ ‐ (147,718) Value of Plant and Vehicles Disposed (325,281) (664,276) 51 (664,276) (664,276) (325,281) (472,999) )(664,276 29 (664,276) )(664,276 )(472,999

Total 7,864,910 8,487,245 8,448,119 8,487,245 7,864,909

NET RESULT 4,226,819 (2,000,591) )(2,382,860 (2,000,591) 4,226,811 Appendix DSOP-2

STATEMENT of FINANCIAL ACTIVITY

Period Ending June 2021

Wednesday, 18 August, 2021 City of Bunbury Year to Date Wednesday, 18 August, 2021 Statement of Financial Activity Period Ending June 2021 Actual Budget % Original Current Forecast Var Budget Budget

Operating Revenues Grants and Subsidies ‐ Operating 2,829,136 2,838,487 0 2,567,729 2,838,487 2,829,137 Contributions Reimbursements and Donations 1,354,924 1,199,652 (13) 693,803 1,199,652 1,354,923 Fees and Charges 13,027,435 11,445,521 (14) 10,957,426 11,445,521 13,027,436 Interest Received 631,638 607,660 (4) 807,614 607,660 631,638 Other Revenue 558,990 320,238 (75) 218,195 320,238 558,989 Total Revenues (Excluding Rates) 18,402,123 16,411,558 15,244,767 16,411,558 18,402,123

Operating Expenses Employee Costs (26,524,006) (27,041,876) 2 (27,366,370) (27,041,876) (26,524,005) Material and Contracts (14,207,723) (18,248,047) 22 (18,270,123) (18,273,047) (14,207,724) Depreciation (15,080,323) (15,105,584) 0 (14,241,213) (15,105,584) (15,080,321) Interest Expense (544,851) (554,442) 2 (554,442) (554,442) (544,850) Utilities (2,490,024) (2,555,208) 3 (2,572,301) (2,555,208) (2,490,027) Insurance (652,171) (660,182) 1 (648,422) (660,182) (652,171) Other Expense (2,317,386) (2,511,603) 8 (2,259,210) (2,486,603) (2,317,390) Total (61,816,484) (66,676,942) (65,912,081) (66,676,942) (61,816,488)

Funding Balance Adjustments Add Back Depreciation 15,080,323 15,105,584 0 14,241,213 15,105,584 15,080,321

Net Operating (Excluding Rates) (28,334,038) (35,159,800) (36,426,101) (35,159,800) (28,334,044)

Movement in Non‐Current Assets and Liabilities Adjust Non Current Provisions and Accruals (24,855) 62,100 62,100 62,100 (24,855) Total (24,855) 62,100 62,100 62,100 (24,855)

Capital Revenues Grants and Contributions for the Development of Assets 7,904,890 8,544,110 7 8,562,007 8,544,110 7,904,891 Interest Received on Capital Grants 16,110 15,165 (6) ‐ 15,165 16,109 Proceeds on Disposal of Assets 416,909 592,246 30 550,388 592,246 416,908 Proceeds from New Debentures 450,000 100 8,150,000 450,000 (0) Transfers from Restricted Cash (2,720,725) 3,495,633 178 8,508,205 3,495,633 (2,720,725) Loan Repayments ‐ Self Supporting 45,362 45,362 0 45,362 45,362 45,362 Total 5,662,546 13,142,516 25,815,962 13,142,516 5,662,545

Capital Expenses Acquisition of Assets (15,751,462) (20,888,368) 25 (32,408,611) (20,888,368) (15,751,462) Repayment of Debentures (2,063,417) (2,063,416) (0) (2,026,178) (2,063,416) (2,063,416) Right of Use Lease Payments (120,210) (120,210) (0) (120,210) (120,210) (120,210) Total (17,935,089) (23,071,994) (34,554,999) (23,071,994) (17,935,088)

Total Net Operating and Capital (40,631,436) (45,027,178) (45,103,038) (45,027,178) (40,631,442)

Rates 39,776,267 39,777,548 0 39,836,335 39,777,548 39,776,267 Add Surplus (Deficit) July 1 Brought Forward 5,333,827 5,333,827 0 5,390,155 5,333,827 5,333,827

Closing Funding Surplus (Deficit) 4,478,662 84,197 123,452 84,197 4,478,661 Less: Federal Assistance Grants Received in Advance for 2021/22 (833,398) (833,398) Projects to be carreid forward to 2021/22 (2,865,753) (2,865,753) Funds required to balance the 2021/22 budget (685,000) (685,000) Unallocated Closing Surplus to 30 June 2021 94,511 94,510

Year to Date unfavourable variance greater than 10% and $25,000 Appendix DSOP-3

STATEMENT of NET CURRENT ASSETS

Period Ending June 2021

Wednesday, 18 August, 2021 City of Bunbury Wednesday, 18 August, 2021 Statement of Net Current Assets Opening YTD Current End Year Period Ending June 2021 Balance Actual Budget Forecast

Current Assets

Cash Unrestricted 15,649,982 14,778,950 6,056,677 14,778,950

Cash Restricted 22,644,750 25,365,475 19,149,117 25,365,475

Trade and Other Receivables 3,321,644 3,160,908 3,321,644 3,160,908

Inventories 112,232 109,390 112,232 109,390

41,728,608 43,414,723 28,639,670 43,414,723

Current Liabilities

Provisions 4,235,674 4,676,542 4,749,964 4,676,542

Contract Liabilities 5,001,685 2,881,528 143,720 2,881,528

Trade and Other Payables 4,467,310 5,966,114 4,467,310 5,966,114

13,704,669 13,524,184 9,360,994 13,524,184

NET CURRENT ASSETS 28,023,939 29,890,539 19,278,676 29,890,539

Less

Cash ‐ Restricted 22,644,750 25,365,475 19,149,117 25,365,475

Receivables 45,362 46,403 45,362 46,403

NET CURRENT ASSET POSITION 5,333,827 4,478,662 84,197 4,478,661 Appendix DSOP-4

STATEMENT of FINANCIAL POSITION

Period Ending June 2021

Wednesday, 18 August, 2021 City of Bunbury Wednesday, 18 August, 2021 Statement of Financial Position Opening YTD Current End Year Period Ending June 2021 Balance Actual Budget Forecast

Current Assets

Cash and Investments 38,294,732 40,144,425 25,205,794 40,144,425 Trade and Other Receivables 3,321,644 3,160,908 3,321,644 3,160,908 Inventories 112,232 109,390 112,232 109,390

41,728,608 43,414,723 28,639,670 43,414,723

Current Liabilities

Trade and Other Payables 9,468,995 8,847,642 4,611,030 8,847,642 Current Provisions 4,235,675 4,676,542 4,749,964 4,676,542 Current Loan Liability 2,183,626 2,261,420 2,811,026 2,261,420 15,888,296 15,785,604 12,172,020 15,785,604

Non Current Assets

Non Current Receivables 962,926 916,523 917,563 916,523 Property, Plant and Equipment 245,594,749 239,859,726 239,643,189 239,859,726 Infrastructure 292,886,073 283,067,774 283,067,774 283,067,774 Work in Progress 1,605,365 17,356,826 22,493,733 17,356,826 541,049,113 541,200,849 546,122,259 541,200,849

Non Current Liabilities

Non Current Payables 12,204 12,204 12,204 12,204 Non Current Provisions 654,187 629,331 716,287 629,331 Non Current Loan Liability 11,133,640 8,872,220 8,772,615 8,872,220 11,800,031 9,513,755 9,501,106 9,513,755

Equity

Retained Surplus 197,364,154 198,447,834 198,436,782 198,447,834 Reserves ‐ Cash Backed 22,222,336 25,365,475 19,149,117 25,365,475 Reserves ‐ Asset Revaluation 335,502,904 335,502,904 335,502,904 335,502,904 555,089,394 559,316,213 553,088,803 559,316,213 Appendix DSOP-5

Capital Projects Summary (With Comments)

Period Ending June 2021

Tuesday, 3 August, 2021 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Art Gallery PR-4184 Purchase of new Public Art 2020/21 % Complete 0 - - 25,000 25,000 25,000 - )(25,000

Project Progress Comments: The funding from this project to be returned to the reserve at the end of the financial year.

PR-4185 Purchase artworks for the City Art Collection 2020/21 % Complete 100 - 31,103 20,000 20,000 20,000 31,103 11,103

Project Progress Comments: This has been completed with acquisition of art from the Biennale exhibition.

PR-4939 Renew sound system at Bunbury Regional Art Gallery % Complete 100 - 5,164 6,000 6,000 6,000 5,164 (836)

Total for Art Gallery ‐ 36,267 51,000 51,000 51,000 36,267 (14,733)

Community Safety and Emergency Management PR-4738 Install additional CCTV cameras at Regional Animal Facility % Complete 100 - 8,209 8,209 8,000 8,209 8,209 -

PR-4739 Construct stairs to mezzanine level at Regional Animal Facility % Complete 100 - 20,000 20,000 20,000 20,000 20,000 -

Total for Community Safety and Emergency Management ‐ 28,209 28,209 28,000 28,209 28,209 ‐

Economic Development PR-3730 Dispose of Lot 70 Winthrop Avenue (Amended College Grove % Complete 0 - - 4,500 20,000 4,500 - (4,500) Joint Venture) Project Progress Comments: Offer and Acceptance has been drafted for the sale of Lot 70 Winthrop.

Page 2 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Economic Development PR-4943 Implement land exchange, land acquisition and rationalisation % Complete 50 - 3,819 195,226 195,226 195,226 3,819(191,407 ) of lots along Withers Crescent, Boulters Heights Project Progress Comments: 13/05/21 - Proposed Deed for Land Exchange was received Dec 20. Land Exchange Deed to be reviewed and executed to enable finalisation of land transaction. Project carried forward to the 2021/22 financial year.

Total for Economic Development ‐ 3,819 199,726 215,226 199,726 3,819 (195,907)

Engineering PR-2385 Renew foreshore marine walls - Leschenault Inlet % Complete 0 - - - 25,722 - - -

Project Progress Comments: Funds reallocated to Marlston Promenade

PR-4219 Install hotspot street lighting 2020/21 % Complete 100 - 18,607 20,000 20,000 20,000 18,607 )(1,393

PR-4223 Renewal of bus stops, bus shelters and public transport - road % Complete 0 - - - 20,000 - - - network expansion 2020/21

PR-4230 Repair jetties 2020/21 % Complete 0 - - - 69,700 - - -

Project Progress Comments: Funds to be reallocated to the Marlston Jetty Refurbishment (PR4761)

PR-4725 Construct carpark at Kelly Park playground % Complete 0 - - - 55,000 - - -

Project Progress Comments: Money Reallocated to Hay Park - Project to be Rescheduled.

Page 3 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Engineering PR-4936 CBD Road Works % Complete 0 - - - 550,000 - - -

Project Progress Comments: Commencement is reliant on the completion of PR-4948 - Detailed Road Design for Blair / Casuarina and Prinsep / Haley.

Total for Engineering ‐ 18,607 20,000 740,422 20,000 18,607 (1,393)

Executive Leadership ‐ Infrastructure PR-3898 Construct heritage interpretation, Bunbury Timber Jetty % Complete 15 - 47,285 142,246 142,246 142,246 47,285(94,961 )

Project Progress Comments: Design being reviewed in house and discussions with Department of Transport regarding interpretive panels and ownership of the area underway. Project carried forward to the 2021/22 financial year.

PR-4360 Installation of new Way Finding Parking Signs % Complete 0 - - - 32,864 - - -

PR-4937 Construct Southern Ports Authority Fishing Jetty % Complete 100 - 12,101 12,101 28,263 12,101 12,101 -

Total for Executive Leadership ‐ Infrastructure ‐ 59,386 154,347 203,373 154,347 59,386 (94,961)

Finance PR-4186 Support the Stirling Street Arts Centre for 2020/21 % Complete 100 - 7,099 10,000 20,000 10,000 7,099 (2,901)

Total for Finance ‐ 7,099 10,000 20,000 10,000 7,099 (2,901)

Fleet PR-2281 Replace corporate vehicles 2019/20 % Complete 100 - 273,017 273,922 273,922 273,922 273,017 )(905

Page 4 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Fleet PR-2290 Replace corporate heavy plant 2018/19 % Complete 100 - 258,358 261,223 225,311 261,223 258,358 )(2,865

PR-2291 Replace corporate heavy plant 2019/20 % Complete 100 - 551,880 553,892 583,005 553,892 551,880 )(2,012

PR-4177 Replace waste vehicles and plant 2020/21 % Complete 0 - - 267,311 267,311 267,311 - )(267,311

Project Progress Comments: Mini Sweeper monies rolled forward to 21/22 financial year due to insufficient budget. Project carried forward to the 2021/22 financial year.

PR-4178 Replace corporate heavy plant 2020/21 % Complete 50 - 142,216 300,262 390,262 300,262 142,216 )(158,046

Project Progress Comments: Project carried forward to the 2021/22 financial year.

PR-4181 Replace corporate vehicles 2020/21 % Complete 5 - 89,703 425,747 425,747 425,747 89,703 )(336,044

Project Progress Comments: Orders have been placed for final vehicles, awaiting delivery. Project carried forward to the 2021/22 financial year.

Total for Fleet ‐ 1,315,174 2,082,357 2,165,558 2,082,357 1,315,174 )(767,183

Parks and Reserves PR-1303 Replace playground equipment 2019/20 % Complete 95 - 187,559 198,955 198,955 198,955 187,559 )(11,396

Project Progress Comments: Project carried forward to the 2021/22 financial year.

PR-1523 Replace automatic reticulation systems 2019/20 % Complete 100 - 104,331 104,966 107,188 104,966 104,331 )(635

Page 5 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Parks and Reserves PR-1543 Install landscaping and irrigation systems at Boulters Heights % Complete 40 - 23,898 100,000 100,000 100,000 23,898(76,102 )

Project Progress Comments: Landscaping works for the Stirling St frontage are currently in progress. Project carried forward to the 2021/22 financial year.

PR-4060 Renew open space furniture and equipment 2020/21 % Complete 10 - 2,941 100,000 100,000 100,000 2,941 )(97,059

Project Progress Comments: RFQ currently being prepared for replacement softfall surfacing at Big Swamp playground. Project carried forward to the 2021/22 financial year.

PR-4231 Renew Shade Sails in Public Open Space 2020/21 % Complete 10 - 3,080 50,000 50,000 50,000 3,080 )(46,920

Project Progress Comments: Staff are currently reviewing Shade Sail assets to determine priority renewals. Project carried forward to the 2021/22 financial year.

PR-4232 Replace barbecues 2020/21 % Complete 100 - 7,735 10,000 13,000 10,000 7,735 )(2,265

PR-4233 Install drinking fountains in parks and on cycleways 2020/21 % Complete 100 - 10,505 12,000 12,000 12,000 10,505 (1,495)

PR-4234 Replace automatic reticulation systems 2020/21 % Complete 100 - 47,443 50,000 50,000 50,000 47,443 )(2,557

Page 6 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Parks and Reserves PR-4235 Replace playground equipment 2020/21 % Complete 75 - - 275,000 275,000 275,000 - )(275,000

Project Progress Comments: Trinity Green Playground - Due to current lead times for the supply of play equipment, on ground works are now scheduled to commence in August 2021. Maidens Reserve Playground - Due to current lead times for the supply of play equipment, on ground works are now scheduled to commence in September 2021. Project carried forward to the 2021/22 financial year.

PR-4236 Replace bore pumps 2020/21 % Complete 100 - 80,448 85,000 85,000 85,000 80,448 )(4,552

Total for Parks and Reserves ‐ 467,940 985,921 991,143 985,921 467,940 (517,981)

Project Delivery PR-1809 Construct Hay Park North Pavilion % Complete 50 - 1,701,307 1,551,983 3,903,196 1,551,983 1,701,307 149,324

Project Progress Comments: External Walls lined, Roof completed, Internal services being installed. Door frames in and window frames and glazing being installed. First stage carparking and south of the building underway. Project carried forward to the 2021/22 financial year.

PR-2403 Replace Forrest Park Pavilion % Complete 100 - 52,775 45,513 2,005,983 45,513 52,775 7,262

Project Progress Comments: A Flora and Fauna study has been commissioned and received. An application will need to be made for Peppermint Tree Removal (6 month process). Concept Design to commence mid to late June and be completed with submission to Council 21 September 2021. Project carried forward to the 2021/22 financial year.

Page 7 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Project Delivery PR-4015 Improve City's Landscaping, Parks, Gardens and Entry % Complete 50 - 189,807 1,118,031 1,118,031 1,118,031 189,807(928,224 ) Statements Project Progress Comments: Works commenced on Eelup Rotary. Project carried forward to the 2021/22 financial year.

PR-4786 Detailed design, contract documentation and construction of % Complete 40 - 1,026,742 1,252,777 6,493,632 1,252,777 1,026,742 (226,035) Youth Precinct Project Progress Comments: Bulk earthworks complete. Sewer and water connections commenced. Construction contract issued to Advanteering. Project carried forward to the 2021/22 financial year.

PR-4799 Upgrade Halifax Business Park infrastructure % Complete 95 - 2,188,144 2,374,436 2,368,445 2,374,436 2,188,144 )(186,292

Project Progress Comments: Sewer construction completed. Remaining funds to be spent on additional CCTV cameras. Works to be coordinated by BGCCI. Project carried forward to the 2021/22 financial year.

PR-4801 Infrastructure development works at Lot 3002 Lyons Cove % Complete 100 - 430,543 430,543 423,367 430,543 430,544 1 (Sykes Foreshore)

PR-4802 Installation of digital billboard, Forrest Highway Entry Statement % Complete 100 - 177,565 180,527 180,527 180,527 177,565(2,962 )

PR-4845 Upgrade Waste Recycle Centre and Container Deposit Scheme % Complete 20 - 34,833 749,100 749,100 749,100 34,833(714,267 ) refund point Project Progress Comments: Project being assessed internally for other options. Project carried forward to the 2021/22 financial year.

Page 8 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Project Delivery PR-4946 Upgrade Maidens Reserve % Complete 75 - 361,751 593,130 593,130 593,130 361,751 )(231,379

Project Progress Comments: Carpark construction complete. Lighting installed. Playground RFQ awarded and equipment ordered. Project carried forward to the 2021/22 financial year.

Total for Project Delivery ‐ 6,163,468 8,296,040 17,835,411 8,296,040 6,163,468 (2,132,572)

Project Planning and Asset Management PR-1283 Expand cycleways (implement Bunbury Bike Plan) 2020/21 % Complete 100 - 191,675 200,000 200,000 200,000 191,675(8,325 )

PR-2408 Replace athletics track surface % Complete 5 - 5,191 5,280 1,000,000 5,280 5,191(89 )

Project Progress Comments: Works delayed due to Covid Border Closures. Project carried forward to the 2021/22 financial year.

PR-4222 Reseal roads projects (yet to be determined) for Roads to % Complete 100 - 620,307 556,314 556,314 556,314 620,307 63,993 Recovery 2020/21

PR-4229 Traffic calming and minor intersection treatments 2020/21 % Complete 100 - 100,098 100,000 100,000 100,000 100,099 99

PR-4578 Renew and upgrade Big Swamp shared path % Complete 100 - 178,803 180,000 200,000 180,000 178,803 )(1,197

PR-4746 Replace footbridge at Ocean Drive and Hayward Street % Complete 30 - 11,214 100,000 100,000 100,000 11,214 (88,786)

Project Progress Comments: Design complete. Procurement document being drafted. Construction expected 2021/22 Project carried forward to the 2021/22 financial year.

Page 9 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Project Planning and Asset Management PR-4761 Repair and renew Marlston Jetty % Complete 20 - 14,805 137,199 67,499 137,199 14,805 )(122,394

Project Progress Comments: RFQ mandatory site meeting held 16/06/2021. Project carried forward to the 2021/22 financial year.

PR-4800 Renew Marlston seawalls % Complete 100 - 444,096 599,756 474,034 599,756 444,096 )(155,660

Project Progress Comments: Negative variation of $115k to assist with Marlston Jetty

Total for Project Planning and Asset Management ‐ 1,566,188 1,878,549 2,697,847 1,878,549 1,566,190 )(312,359

Property Management and Maintenance PR-1252 Redevelop Stirling Street Arts Centre % Complete 100 - 171,139 173,180 173,180 173,180 171,139 )(2,041

Project Progress Comments: Works are complete

PR-3404 Refurbish community buildings % Complete 100 - 90,610 100,000 100,000 100,000 90,610 )(9,390

PR-3409 Renew or refurbish community, corporate, sport and leisure % Complete 95 - 95,146 107,538 150,000 107,538 95,146 (12,392) buildings as per AMP 2020/21 Project Progress Comments: Money remaining for Maidens contingency if required. Project carried forward to the 2021/22 financial year.

PR-3701 Carry out replacement to air-conditioning units South West % Complete 0 - - - 60,000 - - - Sports Centre (SWSC) Project Progress Comments: Money and project not required this year.

Page 10 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Property Management and Maintenance PR-3764 Redevelopment of Bunbury Regional Art Gallery (BRAG) foyer to % Complete 100 - 77,779 103,361 88,919 103,361 77,779(25,582 ) provide appropriate levels of customer service, security and amenity Project Progress Comments: Customer Services Counter now installed.

PR-3998 Renew South West Sports Centre (SWSC) aquatic changeroom % Complete 100 - 421,377 432,042 443,853 432,042 421,377(10,665 ) amenities

PR-4107 Renew South West Sports Centre (SWSC) plant and machinery % Complete 20 - 722 722 181,137 722 722 - 2019/20 Project Progress Comments: Project for Spa filtration and shed is under funded and will require more money to go ahead initial costings amount to nearly $325000. project budget $181000 shortfall of $144000. Design works have been completed. Project carried forward to the 2021/22 financial year.

PR-4112 Upgrade facilities to meet the goal of becoming the Most % Complete 100 - 167,452 166,245 182,217 166,245 167,452 1,207 Accessible Regional City in Australia

PR-4191 Support Bunbury Regional Entertainment Centre (BREC) through % Complete 0 - - 100,000 100,000 100,000 - (100,000) the purchase of equipment 2020/21 Project Progress Comments: Project carried forward to the 2021/22 financial year.

PR-4215 Replace timber shelters 2020/21 % Complete 100 - - - 11,000 - - -

Project Progress Comments: Funds diverted to roof replacement Lot 12 Wellington Street.

PR-4216 Replace boardwalks and lookouts 2020/21 % Complete 100 - 55,107 56,868 70,000 56,868 55,107 )(1,761

PR-4726 Renew Ocean Drive pathway and carpark lighting % Complete 100 - 22,014 25,000 25,000 25,000 22,014 )(2,986

PR-4727 Renew minor parks and reserves lighting % Complete 100 - 7,540 7,540 7,500 7,540 7,540 -

Page 11 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Property Management and Maintenance PR-4730 Renew City Library Building Management System % Complete 100 - 46,980 46,980 60,000 46,980 46,980 -

PR-4731 Replace solar hot water system at South West Sports Centre % Complete 0 - - 20,000 20,000 20,000 -(20,000 ) (SWSC) Project Progress Comments: Funds will be will be rolled into the energy efficiency project and carried forward to the 2021/22 financial year.

PR-4732 Replace Council Chambers air-conditioning APAC units and % Complete 100 - 46,480 47,259 47,259 47,259 46,480(779 ) ducting

PR-4748 Replace street lighting 2020/21 % Complete 100 - 25,000 25,000 25,000 25,000 25,000 -

PR-4770 Building maintenance and refurbishment for Lot 12 Wellington % Complete 100 - 150,000 150,000 149,809 150,000 150,000 - Street Project Progress Comments: Allocation to the Car Museum to refurb the ablution facilities.

PR-4781 Replace South West Sports Centre (SWSC) fire system % Complete 40 - - 377,476 377,476 377,476 - (377,476)

Project Progress Comments: DFES approved revised scope, awaiting revised pricing from Protector Fire. Project carried forward to the 2021/22 financial year.

PR-4847 Construct new UAT Public Facility at Des Ugle Park % Complete 100 - 14,462 14,462 132,698 14,462 14,462 -

Project Progress Comments: Completed and acquittal done.

PR-4901 Refurbish City Facilities changerooms and public conveniences % Complete 100 - 82,309 107,568 120,000 107,568 82,309(25,259 ) 2020/21 Project Progress Comments: Remainder of funds to assist Maidens refurbishment project.

Page 12 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Property Management and Maintenance PR-4906 Renew City Facilities lighting 2020/21 % Complete 100 - 42,232 41,000 41,000 41,000 42,232 1,232

PR-4912 Install Nightscape lighting 2020/21 % Complete 100 - 68,217 66,002 66,002 66,002 68,218 2,216

PR-4940 Renew major intersection signage % Complete 100 - 9,944 10,000 10,000 10,000 9,943(57 )

PR-4950 Roof replacement on Lot 12 Wellington Street % Complete 100 - 89,004 97,537 - 97,537 89,004 )(8,533

Total for Property Management and Maintenance ‐ 1,683,514 2,275,780 2,642,050 2,275,780 1,683,514 )(592,266

Sport and Recreation PR-4205 Renew South West Sports Centre (SWSC) plant and machinery % Complete 25 - 8,593 40,000 40,000 40,000 8,593 (31,407) 2020/21 Project Progress Comments: This project is partially completed with new Competition pool pump and motor to be installed. Project carried forward to the 2021/22 financial year.

PR-4206 Renew South West Sports Centre (SWSC) aquatics equipment % Complete 100 - 15,108 16,620 16,620 16,620 15,108 (1,512) 2020/21

PR-4759 Renew South West Sports Centre (SWSC) carpet % Complete 100 - 34,089 40,000 40,000 40,000 34,089 )(5,911

Total for Sport and Recreation ‐ 57,790 96,620 96,620 96,620 57,790 (38,830)

Technology PR-4282 Upgrade and expand Bunbury Regional Art Gallery (BRAG) CCTV % Complete 80 - 4,229 40,700 15,000 40,700 4,229 (36,471) System Project Progress Comments: Awaiting installation of CCTV cameras at BRAG. Project carried forward to 2021/22 financial year.

Page 13 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Technology PR-4787 Connecting Bunbury Geographe - Connect Digitally % Complete 100 - - 32,810 32,810 32,810 - (32,810)

Project Progress Comments: Project not proceeding.

Total for Technology ‐ 4,229 73,510 47,810 73,510 4,229 )(69,281

Waste Services PR-4237 Renew bin enclosures 2020/21 % Complete 100 - 26,701 27,000 27,000 27,000 26,701 )(299

PR-4238 Replace bins - Annual bin replacement program 2020/21 % Complete 100 - 43,242 43,242 43,500 43,242 43,242 -

PR-4239 Renew 1,100 litre skip bins 2020/21 % Complete 100 - 22,706 22,707 24,000 22,707 22,707 -

Total for Waste Services ‐ 92,650 92,949 94,500 92,949 92,650 (299)

Wildlife Park PR-1535 Renew landscaping and irrigation systems at Bunbury Wildlife % Complete 100 - 15,538 35,000 49,360 35,000 15,538 (19,462) Park

PR-2604 Renew landscaping and reticulation in main walkthrough aviary % Complete 100 - 8,815 8,815 4,989 8,815 8,815 - at Bunbury Wildlife Park

PR-4462 Expand path network in Bunbury Wildlife Park to % Complete 100 - 10,877 10,878 10,000 10,878 10,877 (1) create/improve access to exhibits Total for Wildlife Park ‐ 35,230 54,693 64,349 54,693 35,230 (19,463)

Works PR-1103 Realign and widen Ocean Drive, South Bunbury % Complete 100 - 779,887 750,000 750,000 750,000 779,887 29,887

PR-1112 Reseal and repair pavement Sandridge Road, East Bunbury (King % Complete 100 - 288,540 300,000 300,000 300,000 288,540 (11,460) Rd to Eelup RAB)

Page 14 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Works PR-1188 Reconstruct, widen and improve drainage on Estuary Drive, % Complete 100 - 551,021 626,954 750,000 626,954 551,021(75,933 ) Pelican Point (St Andrews to Railway crossing)

PR-1224 Asphalt overlay and kerbing Vittoria Road, Glen Iris % Complete 100 - 93,047 93,047 100,000 93,047 93,047 -

PR-1843 Renew and Upgrade Paths 2019/20 % Complete 100 - 119,827 119,827 98,958 119,827 119,827 -

PR-3449 Upgrade Forrest Avenue and Blair Street intersection and % Complete 100 - 50,226 50,000 150,000 50,000 50,226 226 construct slip lane

PR-3700 Reseal and upgrade Harris Road including drainage % Complete 95 - 304,156 350,000 300,000 350,000 304,156(45,844 )

Project Progress Comments: Civil works complete. Awaiting line marking weather permitting. Awaiting final claims from contractor. Project carried forward to the 2021/22 financial year.

PR-4051 Renew pavement and drainage, and re-seal Victoria Street % Complete 85 - 416,021 600,000 450,000 600,000 416,021 (183,979)

Project Progress Comments: Carey Street Roundabout Complete. Clifton Street Roundabout 80% complete. Midblock Car Bay Reconstruction 90% Complete. Hotmix and Linemarking to be completed when weather permits in coming weeks. Project carried forward to the 2021/22 financial year.

PR-4220 Expand path network 2020/21 % Complete 100 - 465,839 480,000 520,000 480,000 465,839 )(14,161

PR-4221 Renew and upgrade paths 2020/21 % Complete 100 - 121,285 122,385 100,000 122,385 121,285 )(1,100

Project Progress Comments: Cross Street completed.

Page 15 of 16 City of Bunbury Tuesday, 3 August, 2021 Capital Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Works PR-4226 Renew stormwater infrastructure as per Asset Management % Complete 100 - 321,324 320,000 320,000 320,000 321,324 1,324 Plan 2020/21 Project Progress Comments: Proffit Street Drainage - Works completed. Hockey Club Drainage - Works completed.

PR-4723 Blair Street drainage upgrade % Complete 100 - 39,210 60,000 60,000 60,000 39,210 )(20,790

Project Progress Comments: Design completed. Multi-year project. Project carried forward to the 2021/22 financial year.

PR-4745 Construct Washington Avenue cycle lanes (Stage 3 - Parade % Complete 100 - 379,649 380,000 300,000 380,000 379,649(351 ) Road to Ocean Drive)

PR-4850 Construct Turkey Point carpark % Complete 100 - 5,821 5,862 6,344 5,862 5,821 (41)

PR-4925 Renew Hamersley Drive (Kennedy to Sweeney) % Complete 100 - 270,377 270,592 250,000 270,592 270,377 )(215

Project Progress Comments: Project Complete

PR-4927 Replace pumps at pump stations % Complete 75 - 5,660 60,000 60,000 60,000 5,660 )(54,340

Project Progress Comments: Pump ordered. Awaiting delivery. Project carried forward to the 2021/22 financial year.

Total for Works ‐ 4,211,890 4,588,667 4,515,302 4,588,667 4,211,890 )(376,777

Capital Projects Expenditure Total ‐ 15,751,462 20,888,368 32,408,611 20,888,368 15,751,462 (5,136,906)

Page 16 of 16 Appendix DSOP-6

Operating Projects Summary (With Comments)

Period Ending June 2021

Sunday, 8 August, 2021 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Airport PR-4797 Prepare Airport Development Plan % Complete 100 - 60,169 65,000 65,000 65,000 60,169 )(4,831

Total for Airport ‐ 60,169 65,000 65,000 65,000 60,169 (4,831)

Art Gallery PR-4187 Revalue public art assets % Complete 100 - - 8,000 8,000 8,000 -)(8,000

Project Progress Comments: This project has been deferred as legislative requirements do not require re-valuation of public art this financial year.

PR-4386 Conduct Indigenous Arts Program at BRAG % Complete 92 - 154,923 148,900 148,900 148,900 154,923 6,023

Project Progress Comments: The project is progressing as planned with delivery of key programs. This is a multi-year project.

PR-4428 Display Bunbury Biennale % Complete 100 - 18,329 25,000 25,000 25,000 18,329 )(6,671

Project Progress Comments: The Biennale exhibition is concluding in early June 2021. Total for Art Gallery ‐ 173,252 181,900 181,900 181,900 173,252 (8,648)

Community Partnerships PR-3294 Conduct Grandfamilies Fun Day % Complete 100 - 14,611 14,750 14,750 14,750 14,611 )(139

Project Progress Comments: Event was successfully delivered with overwhelming community support. The event had over 2,000 people enter the Wildlife Park, in addition to people who only attended the free activities outside the park. Over 30 local organisations ran stalls and small activities.

Page 2 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Community Partnerships PR-4337 Prepare, Implement and Deliver Reconciliation Action Plan % Complete 80 - 6,045 15,000 29,954 15,000 6,045(8,955 ) Initiatives Project Progress Comments: The City Officers are working towards an initial meeting with Local Elders to discuss moving towards a RAP Working Group. Looking to host the first meeting next financial year. In addition to the above, City Officers continue to build connections with various Aboriginal organisations and providing support as needed. Project carried forward to the 2021/22 financial year.

PR-4425 Implement Aged Friendly Community Strategic Plan Outcomes % Complete 90 - - 5,000 5,000 5,000 - (5,000)

Project Progress Comments: The City's Implementation Plan 2017 - 2020 for the Age Friendly Communities Strategy needs to be evaluated. This evaluation will include identifying successes, challenges and gaps to allow for future planning. Project carried forward to the 2021/22 financial year.

PR-4426 Implement Early Years Strategic Plan Outcomes % Complete 100 - 3,781 5,000 5,000 5,000 3,781 )(1,219

Project Progress Comments: The Early Years Event was delivered in partnership with community service providers on 15 March 2021. Over 200 parents and children attended through out the morning. It was a great day of activities and collaboration. Total for Community Partnerships ‐ 24,438 39,750 54,704 39,750 24,437 (15,313)

Page 3 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Community Safety and Emergency Management PR-4947 Undertake Department of Fire and Emergency Services % Complete 20 - - 151,432 302,868 151,432 -(151,432 ) Mitigation Activity program Project Progress Comments: 03/06/2021 MA: On 25/05/2021 City of Bunbury staff met with officials from Department of Biodiversity, Conservation and Attractions (DBCA) and Department of Fire and Emergency Services (DFES) to review previously planned bushfire mitigation activities at the targeted sites. Concern had previously been regarding potential harm to Threatened and Priority Ecological Communities. Alternative measures were discussed and on 08/06/2021 officials from the above agencies along with CoB staff will meet at these sites and plot adjusted treatments that will enhance DFES ability to manage fire, reduce potential for damage through fire and mitigate risk to ecological communities at these locations. An independent environmental assessment has also been commissioned by CoB at the South West Sports Centre (SWSC) location to improve our understanding of the area. Currently the projected completion date for this project is November/December 2021. Project carried forward to the 2021/22 financial year. Total for Community Safety and Emergency Management ‐ ‐ 151,432 302,868 151,432 ‐ (151,432)

Corporate Governance PR-4622 Conduct a review of the City's local laws % Complete 100 - 2,766 3,500 9,601 3,500 2,766 )(734

Project Progress Comments: LG and Public Property LL has now been gazetted. Pending confirmation from the joint standing committee on delegated legislation, there is no intent to review any other LLs this FY. Total for Corporate Governance ‐ 2,766 3,500 9,601 3,500 2,766 )(734

Page 4 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Economic Development PR-4249 Implement Economic Development Strategy % Complete 100 - 49,909 175,000 225,000 175,000 49,910 )(125,090

Project Progress Comments: 2/6/20 - Activities originally identified to be conducted from this project have now be selected to respond to and provide relief for COVID-19. Work orders are currently being set up for the individual activities. Project carried forward to the 2021/22 financial year.

PR-4334 Design and development of infrastructure for the Regional % Complete 5 - 6,250 31,780 31,780 31,780 6,250(25,530 ) Tourism Strategy Project Progress Comments: BunGeo Business Guide is in production. Project carried forward to the 2021/22 financial year.

PR-4348 Marketing of Strategic Sites % Complete 100 - 7,798 8,450 2,303 8,450 7,798 )(652

Project Progress Comments: 24/06/21 - Lot 330 Ocean Drive - Draft sales and development agreement being reviewed by City and DPLH. Buyers updated on progress

Lot 3 Blair Street - 90 Day Due Diligence exclusive dealing period entered into with proponent in order to identify potential offers and development of the site.

Lots 66 and 497 Ocean Drive - Currently not being actively promoted or marketed while City considers zoning and future use of the Back Beach precinct. Lot 1881 Koombana - This property has been disposed of.

Page 5 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Economic Development PR-4629 Implement LandCorp MOU for Punchbowl Caravan site % Complete 50 - - 45,636 45,636 45,636 -(45,636 )

Project Progress Comments: 13/05/21 - Investigation results were received Feb 2020 which highlighted site constraints requiring further discussion with Development WA. Discussions placed on hold during onset of COVID-19 but have since recommenced in Sep 2020, to consider potential development options around site constraints. Project carried forward to the 2021/22 financial year.

PR-4763 Produce Regional mountain bike maps % Complete 0 - - 7,000 7,000 7,000 - )(7,000

Project Progress Comments: This is now being delivered by ASW. Formal agreement being developed early 2022 and project can be assessed at that time. Project carried forward to the 2021/22 financial year.

PR-4764 Participate in Xiuzhou (Jiaxing) Reciprocal Art Exchange % Complete 100 - 10,500 10,000 7,195 10,000 10,500 500

Project Progress Comments: In conjunction with the Noongar Arts Officer at BRAG and the RAP this project will progress to produce 20 Noongar paintings to be gifted to our Friendship City of Jiaxing. 20 paintings have now been selected. Payments for these paintings are being processed. These paintings will be sent to Jiaxing as part of the 20th Anniversary celebrations in October.

PR-4789 Deliver connect with Asia % Complete 5 - - 79,550 79,550 79,550-(79,550 )

Project Progress Comments: Amended grant application with SWDC for roll out of project over 4 stage process, with majority of spend schedule for July-October 2020. Approval on-hold due to the COB IT component of the project. Project carried forward to the 2021/22 financial year.

Page 6 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Economic Development PR-4932 Support South West Development Commission feasibility study % Complete 100 - 10,000 10,000 10,000 10,000 10,000 - for Bunbury Advanced Manufacturing Hub Project Progress Comments: Funding contribution towards Advanced Manufacturing Hub feasibility study transferred to South West Development Commission. Activity completed.

PR-5001 Implementation of the Bunbury Geographe Tourism Partnership % Complete 25 - 92,300 223,000 - 223,000 92,300(130,700 ) Strategy Project Progress Comments: BGTP Strategy – Multi year project. ASW have taken on BGTP responsibility. ASW will be working with Bun-Geo CEO’s in early 2022 to prepare a service level agreement. Project can be more adequately reviewed at that time. Project carried forward to the 2021/22 financial year.

PR-5009 Sale of Lot 330 Ocean Drive (College Grove JV) % Complete 40 - - 15,500 - 15,500 - )(15,500

Project Progress Comments: 24/06/21 - Lot 330 Ocean Drive - Draft sales and development agreement being reviewed by City and DPLH. Buyers updated on progress. Met with DPLH Wed 23/06/21 to discuss and progress road closure. Project carried forward to the 2021/22 financial year. Total for Economic Development ‐ 176,757 605,916 408,464 605,916 176,758 (429,158)

Engineering PR-1106 Install street lighting 2020/21 % Complete 100 - 226,765 150,000 50,000 150,000 226,765 76,765

Project Progress Comments: Street lights installation complete. Awaiting energizing by Western Power, and removal of old poles.

PR-4624 Undertake Drainage Catchment Studies % Complete 100 - 52,242 52,242 49,762 52,242 52,242 -

Page 7 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Engineering PR-4627 Support Industry Road Safety Alliance (RoadWise) % Complete 100 - 2,836 6,870 6,870 6,870 2,836(4,034 )

PR-4942 Undertake Safe Active Streets program % Complete 100 - 50,078 50,000 50,000 50,000 50,078 78

Project Progress Comments: Community Engagement completed in April 2021. Comments being collated and Reviewed. Final Detailed Design Expected 2021/22

PR-4948 Implement CBD Action Plan - Detailed Road Design for % Complete 5 - 570 220,000 220,000 220,000 570(219,430 ) Blair/Casuarina and Prinsep/Haley Project Progress Comments: Project carried forward to the 2021/22 financial year. Total for Engineering ‐ 332,491 479,112 376,632 479,112 332,491 (146,621)

Page 8 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Environmental Health PR-1578 Develop and implement a public health plan % Complete 90 - 20,918 49,400 49,400 49,400 20,918 )(28,482

Project Progress Comments: This project was commenced in 2019-2020. An RFQ was issued through VendorPanel in February 2020 to undertake stakeholder engagement and community consultation. Due to COVID-19, this process was required to be placed on hold and consequently the project was not able to be completed within the original timeframe. RFQ submissions will be assessed and awarded in September 2020 with the view to engagement and consultation occurring in November 2020 (dependent on COVID-19 restrictions in place at this time), and the project being finalised by June 2021. A revised RFQ was issued through Vendor Panel on 15 December 2020. Contract was awarded to Mark George Chadwick in February 2021 to undertake development of the public health plan and associated stakeholder engagement and community consultation. Original date for provision of the final report to the City was 29 May 2021. This has now been extended to 15 June 2021 due to some minor delays. A local health profile report has been submitted to the City and stakeholder engagement and community consultation via an online survey and workshops is scheduled for April 2021. Stakeholder engagement and community consultation has been undertaken. First draft of action plan received, reviewed and returned to consultant for further refining. Final draft of the full public health plan has been received from the consultant and will be circulated to executives, managers and other internal stakeholders for comment prior to being presented to Council for endorsement and being made available for a public comment period. Project carried forward to the 2021/22 financial year. Total for Environmental Health ‐ 20,918 49,400 49,400 49,400 20,918 (28,482)

Page 9 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Events PR-4189 Provide funding for an "Arts and Culture" Funding Round % Complete 100 - 15,600 20,605 20,605 20,605 15,600(5,005 )

Project Progress Comments: All successful applicants have been awarded their funding agreements, and paid their first installment. 2 events have yet to be held.

PR-4190 Provide funding for a "Minor Community Grants" Funding % Complete 100 - 8,843 15,756 25,756 15,756 8,843(6,913 ) Round PR-4198 Provide funding for a "Community Grants" Funding Round % Complete 60 - 68,611 103,023 103,023 103,023 68,611(34,412 )

Project Progress Comments: Project carried forward to the 2021/22 financial year.

PR-4211 Provide funding for an "Events Grants" Funding Round % Complete 100 - 185,453 257,556 257,556 257,556 185,453(72,103 )

Project Progress Comments: Large variance due to cancellation of Groovin the Moo and a number of events as a result of COVID.

PR-4241 Provide funding to secure state, national and international % Complete 50 - 29,500 45,500 100,000 45,500 29,500 (16,000) sporting events through Sports Marketing Australia Project Progress Comments: The following events have been postponed due to COVID: CLB 3x3, Darts Australia and F5WC. Project carried forward to the 2021/22 financial year.

PR-4299 Provide funding for seed funding round % Complete 0 - - - 60,000 - - -

PR-4358 Refurbish Hay Park grounds following Groovin the Moo event % Complete 0 - - - 23,993 - - -

Project Progress Comments: No income received from Groovin the Moo ticket sales, due to event cancellation as a result of COVID. No works required to Hay Park.

PR-4762 Conduct City of Bunbury Staff Conference % Complete 100 - 18,771 25,000 25,000 25,000 18,771 )(6,229

Page 10 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Events PR-4849 Deliver Smart Communities Innovation Forum % Complete 0 - - - 10,000 - - -

PR-5010 Provide funding for iconic event funding round % Complete 100 - 10,000 60,000 - 60,000 10,000 )(50,000

Project Progress Comments: $10,000 used to fund the Lost and Found Festival. Remaining funds were unspent due to review of the current iconic event program guidelines. Project carried forward to the 2021/22 financial year. Total for Events ‐ 336,777 527,440 625,933 527,440 336,778 (190,662)

Executive Leadership ‐ Chief Executive PR-3875 Support Regional Cities Alliance % Complete 100 - 15,000 15,000 15,000 15,000 15,000 -

PR-3877 Management of funds for the Bunbury Marines Facilities: % Complete 65 - 112,693 345,444 353,444 345,444 112,693 (232,751) Engineering, Environmental and Planning Studies Project Progress Comments: The City administers contract payments as approved by the South West Development Commission (SWDC). This project is a multi-year project and the balance of unspent grant funds are required to be carried forward.

PR-4504 Provide disaster assistance % Complete 100 - 20,000 20,000 20,000 20,000 20,000 -

PR-4573 Contribution towards Busselton Margaret River Regional Airport % Complete 100 - 10,000 10,000 10,000 10,000 10,000 - Marketing Fund Project Progress Comments: Air services to the Busselton Margaret River Regional Airport are due to commence in late 2019. The City's five year annual contribution commenced in 2019/20.

Page 11 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Executive Leadership ‐ Chief Executive PR-4630 Conduct Service Reviews % Complete 60 - 29,568 60,000 60,000 60,000 29,568 )(30,432

Project Progress Comments: Project carried forward to the 2021/22 financial year.

PR-4631 Develop Business Cases for Future Capital Works % Complete 25 - 55,611 100,000 100,000 100,000 55,611 )(44,389

Project Progress Comments: Multi-year program. Project carried forward to the 2021/22 financial year.

PR-4944 Relief, Recovery and Promotion post COVID-19 % Complete 100 - 99,866 96,485 256,000 96,485 99,866 3,381

Total for Executive Leadership ‐ Chief Executive ‐ 342,738 646,929 814,444 646,929 342,738 (304,191)

Executive Leadership ‐ Infrastructure PR-4602 Support Community Works Program % Complete 100 - 8,589 21,214 21,214 21,214 8,589 )(12,625

Total for Executive Leadership ‐ Infrastructure ‐ 8,589 21,214 21,214 21,214 8,589 )(12,625

Finance PR-3840 Support King Cottage Museum % Complete 100 - 31,544 31,544 31,544 31,544 31,544 -

PR-3844 Support Bunbury City Band % Complete 100 - 10,000 10,000 10,000 10,000 10,000 -

PR-3848 Support Bunbury Regional Entertainment Centre (BREC) - % Complete 100 - 432,695 432,695 432,695 432,695 432,695 - operating subsidy Project Progress Comments: There is an MOU in place between the City and the Bunbury Regional Entertainment Centre. Operational Funding is paid quarterly.

Page 12 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Finance PR-3852 Support Stirling Street Arts Centre (SSAC) - operating subsidy % Complete 100 - 66,625 66,625 66,625 66,625 66,625 -

PR-4349 Provide support to Bunbury Regional YouthCare % Complete 100 - 12,000 12,000 12,000 12,000 12,000 -

Project Progress Comments: A Five Year MOU has been signed by both parties for funding, which commenced in 2018/19.

PR-4350 Support South West Clontarf Academy (Newton Moore College) % Complete 100 - 15,000 15,000 15,000 15,000 15,000 -

Project Progress Comments: An MOU has been signed by both the City of Bunbury and Clontarf for funding and in-kind support.

PR-4356 Contribute to a rail-line reinstatement trust with Arc % Complete 100 - 13,462 13,462 13,462 13,462 13,462 - Infrastructure PR-4366 Support Newton Moore Girls Academy % Complete 100 - 7,500 15,000 15,000 15,000 7,500 )(7,500

PR-4517 Bunbury Geographe Seniors and Community Centre Financial % Complete 100 - 50,000 50,000 50,000 50,000 50,000 - Support Total for Finance ‐ 638,826 646,326 646,326 646,326 638,826 (7,500)

Fleet PR-2308 Replace corporate minor plant % Complete 100 - 31,742 30,000 30,000 30,000 31,741 1,741

Total for Fleet ‐ 31,742 30,000 30,000 30,000 31,741 1,741

Library PR-4304 South West Library Consortia Purchasing % Complete 100 - - 3,000 3,000 3,000 - )(3,000

Page 13 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Library PR-4554 Replacement of children's toys in City Library Children's Area % Complete 100 - 430 430 500 430 430 -

Project Progress Comments: The required toys required have been purchased and this program is complete.

PR-4805 Deliver "Be Connected Capacity Building" program % Complete 85 - 13,456 28,784 28,784 28,784 13,457 (15,327)

Project Progress Comments: This project is well progressed and the grant agreement stipulates that it be delivered by end of the financial year. Project carried forward to the 2021/22 financial year.

PR-4807 Deliver "The Makerspace" digital and technology skills program % Complete 100 - - - 25,795 - - -

Project Progress Comments: This project is no longer being conducted due to Covid impact and timing of delivery. Total for Library ‐ 13,886 32,214 58,079 32,214 13,887 (18,327)

Museum PR-3858 Acquire Bunbury Museum and Heritage Centre collection items % Complete 100 - 4,464 5,000 5,000 5,000 4,464 (536)

PR-4852 Provide financial support to Perth History Association % Complete 100 - 27,482 27,482 27,482 27,482 27,482 -

Project Progress Comments: This activity has re-commenced post Covid-19 and is under the control of a 3rd party - Perth Museum.

PR-4938 Revalue museum assets % Complete 100 - - - 4,000 - - - Project Progress Comments: This project is no longer required under the legislation and appropriate valuation cover is provided through the insurance schedule. Total for Museum ‐ 31,946 32,482 36,482 32,482 31,946 (536)

Page 14 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Natural Environment PR-2590 Participate in Peron Naturaliste Partnership % Complete 100 - 16,696 20,000 20,000 20,000 16,696 )(3,304

Project Progress Comments: Monthly (June) coastal monitoring was undertaken. The PNP submitted an EOI for the Regional Alliance Program - we are awaiting to see if successful.

PR-3196 Conduct detailed contaminated site investigation for Nuytsia % Complete 80 - 77,144 99,675 114,675 99,675 77,144 (22,531) Ave depot Project Progress Comments: Nuytsia DSI draft report received and reviewed. The third party auditor review identified that another groundwater monitoring event should be undertaken in winter. The City have commissioned Talis to undertake this work in July 2021 which will form an addendum to the DSI. Project carried forward to the 2021/22 financial year.

PR-3326 Develop and implement environmental projects 2019/20 % Complete 50 - 3,008 12,734 12,734 12,734 3,008 (9,726)

Project Progress Comments: Detailed site investigation (DSI) at Mangles Street Reserves is underway (in reporting stage), with the draft report scheduled for completion September 2021 as per DWER direction. Project carried forward to the 2021/22 financial year.

PR-3711 Management of Environmental Offset Site - Bunbury Regional % Complete 90 - 7,930 25,000 25,000 25,000 7,930 (17,070) Airport - Rescue Helicopter Base and Hangar Development Project Project Progress Comments: Weed mapping and management is required in the Airport Offset Site, pending endorsement of the FY21/22 budget. Project carried forward to the 2021/22 financial year.

Page 15 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Natural Environment PR-3800 Management of Big Swamp contaminated site % Complete 75 - 25,731 29,583 29,583 29,583 25,731 )(3,852

Project Progress Comments: Historical landfill site at Big Swamp is being investigated and managed in accordance with advice from the DWER that a Detailed Sited Inspection (DSI) is required before Dec 2021. A draft SAQP has been prepared and reviewed by the City. The next step is to implement the SAQP, which will involve installation of groundwater monitoring bores, soil sampling and landfill gas sampling. The RFQ will be released next month to commission a consultant.

PR-4214 Investigation and management of Council contaminated sites % Complete 100 - 30,838 65,000 50,000 65,000 30,838(34,162 )

Project Progress Comments: This project will be rolled into GL-500509 in the 21/22 FY. We are currently down to base operations waiting for the new budget to be endorsed, which involves ACM walkovers following periods of heavy rain, and mitigation activities such as spreading soil/mulch over rubbish and ACM emerging on the landfill.

PR-4286 Prepare City of Bunbury Coastal Hazard Risk Management and % Complete 10 - 19,248 100,000 100,000 100,000 19,248(80,752 ) Adaptation Plan Project Progress Comments: The project website is close to being posted, with the implementation of the Stakeholder and Community Engagement Plan commencing in the coming weeks. Project carried forward to the 2021/22 financial year.

PR-4449 Implement South West Sport Centre (SWSC) Bushfire Mitigation % Complete 15 - 12,530 350,000 350,000 350,000 12,530(337,470 ) Project Project Progress Comments: Environmental report received, currently being assessed by staff. Project carried forward to the 2021/22 financial year.

Page 16 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Natural Environment PR-4604 Implement culling of introduced Corellas % Complete 100 - 7,079 15,000 34,404 15,000 7,079 )(7,921

Project Progress Comments: Our Corella management contract ended on 30 June 2021. We will re-assess the approach to corella management during the off season before re-advertising the contract in September 2021. Total for Natural Environment ‐ 200,202 716,992 736,396 716,992 200,204 (516,788)

Parks and Reserves PR-4721 Conduct irrigation system audits % Complete 100 - 15,895 20,000 20,000 20,000 15,895 )(4,105

PR-4722 Develop the Greener Bunbury Strategy % Complete 50 - 32,256 58,240 58,240 58,240 32,256 )(25,984

Project Progress Comments: Due to unforeseen delays the Draft Strategy is now expected to be received by the end of June 2021. Project carried forward to the 2021/22 financial year.

PR-4895 Develop a Public Open Space Strategy for Parks and Playgrounds % Complete 50 - 28,605 50,000 50,000 50,000 28,605 (21,395)

Project Progress Comments: Draft Strategy has been received and is currently being reviewed by staff. Project carried forward to the 2021/22 financial year. Total for Parks and Reserves ‐ 76,756 128,240 128,240 128,240 76,756 (51,484)

Page 17 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Project Delivery PR-4626 Prepare a plan and design for Hands Oval redevelopment % Complete 7 - 128,741 129,131 459,722 129,131 128,741(390 )

Project Progress Comments: Hands Oval Design Development and Supervision Tender submitted for Tender 22 May 2021. Submissions due 16/06/2021. Project carried forward to the 2021/22 financial year.

PR-4949 Implement CBD Action Plan - Greening Bunbury % Complete 50 - 8,288 50,000 50,000 50,000 8,288 )(41,712

Project Progress Comments: RFQ for the supply of plants has been awarded, with on ground works scheduled to commence in June. Project carried forward to the 2021/22 financial year. Total for Project Delivery ‐ 137,029 179,131 509,722 179,131 137,029 (42,102)

Project Planning and Asset Management PR-3665 Koombana Bridge (Bridge 1319) general maintenance % Complete 50 - - 514,157 314,157 514,157 -(514,157 )

Project Progress Comments: 50% Works complete. Awaiting bearing replacement, latest advice from Mains Roads is that this will be a carry over as final works won't be undertaken until July - (100% funded). Project carried forward to the 2021/22 financial year.

PR-4588 Dredging of Pelican Point Grand Canals % Complete 100 - 16,987 23,705 517,940 23,705 16,987 )(6,718

Project Progress Comments: Canals resurveyed to determine need for dredging.

PR-4589 Survey and monitoring of Pelican Point Grand Canals % Complete 100 - 20,120 20,000 20,000 20,000 20,120 120

Project Progress Comments: Detailed Hydrographic Survey completed. Currently evaluating results.

Page 18 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Project Planning and Asset Management PR-4928 Repoint Pelican Point marine seawalls % Complete 100 - 50,724 50,724 50,000 50,724 50,724 -

Total for Project Planning and Asset Management ‐ 87,831 608,586 902,097 608,586 87,831(520,755 )

Property Management and Maintenance PR-1168 Replace signs and linemarking % Complete 100 - 18,079 20,000 20,000 20,000 18,078 )(1,922

Project Progress Comments: Reinstatement of lines and signs throughout the City.

PR-1652 Paint administration building % Complete 100 - - - 20,000 - - -

Project Progress Comments: Reallocated to Souths Roof.

PR-1683 Paint South West Sports Centre (SWSC) % Complete 100 - - - 19,105 - - -

Project Progress Comments: Reallocated to Souths Roof.

PR-1928 Paint sport and leisure buildings % Complete 100 - - - 35,000 ---

Project Progress Comments: Reallocated to Souths roof.

PR-3952 Undertake general improvements to carparks % Complete 100 - 12,052 25,000 25,000 25,000 12,052 )(12,948

Project Progress Comments: Upgrades to CBD carparking.

PR-4268 Renewable Energy and Energy Efficient Projects % Complete 40 - 126,826 300,000 300,000 300,000 126,826 )(173,174

Project Progress Comments: SWSC Solar Heating tender issued. Project carried forward to the 2021/22 financial year.

Page 19 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Property Management and Maintenance PR-4611 Review City Facilities security systems % Complete 100 - 5,000 5,000 5,000 5,000 5,000 -

PR-4612 Implement City Facilities master key system % Complete 100 - 2,727 5,000 5,000 5,000 2,727 )(2,273

PR-4673 Replace office furniture and equipment % Complete 100 - 18,173 23,000 10,000 23,000 18,173 )(4,827

Project Progress Comments: Ongoing Awaiting reactive requests

PR-4773 Implement CBD Action Plan - Lighting Up Bunbury % Complete 65 - 189,528 209,150 209,150 209,150 189,528 )(19,622

Project Progress Comments: SCADA (Link Lighting controller) Project carried forward to the 2021/22 financial year.

PR-4935 Replace Christmas street decorations % Complete 100 - 25,113 25,113 25,000 25,113 25,113 -

Total for Property Management and Maintenance ‐ 397,497 612,263 673,255 612,263 397,497 (214,766)

Public Relations PR-4010 Update digital library % Complete 100 - 4,250 4,000 6,000 4,000 4,250 250

PR-4771 Implement Bunbury Promotional Strategy % Complete 75 - 58,320 92,320 82,401 92,320 58,320 )(34,000

Project Progress Comments: Currently implementing Bunbury Brighter campaign January - May. Small amount of budget being held over for further campaign (late 2021) in 21/22 FY. Total for Public Relations ‐ 62,570 96,320 88,401 96,320 62,570 (33,750)

Page 20 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Sport and Recreation PR-3829 Support South West Academy of Sport (SWAS) % Complete 100 - 6,000 6,000 6,000 6,000 6,000 -

Project Progress Comments: Support provided to SWAS as per project parameters.

PR-4204 Renew South West Sports Centre (SWSC) electrical equipment % Complete 100 - 2,800 3,190 3,190 3,190 2,800(390 ) 2020/21 PR-4207 Renew South West Sports Centre (SWSC) childcare and % Complete 100 - 12,945 10,270 10,270 10,270 12,945 2,675 administration equipment 2020/21 Project Progress Comments: Creche replacement equipment is schedule for refurbishment on 14 June 2021.

PR-4717 Deliver Department of Sport and Recreation "Every Club" % Complete 80 - 6,843 7,740 7,740 7,740 6,843(897 ) funding program Project Progress Comments: The deliverables for this grant have been implemented as per the schedule with variation of delivery date due to Covid-19. Project carried forward to the 2021/22 financial year.

PR-4795 Support Bunbury Football Club CSRFF application % Complete 5 - - 25,000 - 25,000 - (25,000)

Project Progress Comments: This project has not commenced as awaiting to find out if the grant has been successful.

PR-4930 Prepare a preliminary feasibility study and concept design plans % Complete 50 - 119,778 140,000 140,000 140,000 119,778(20,222 ) for South West Sports Centre redevelopment Project Progress Comments: Council has had 1 presentation on the community consultation aspect of the project. Currently scheduling is underway for Cox Architecture to present concept design options for Council so further engagement can then take place with stakeholders. Project carried forward to the 2021/22 financial year.

Page 21 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Sport and Recreation PR-4941 Support CRSFF application for Moorabinda Croquet Club % Complete 100 - 18,833 18,833 26,436 18,833 18,833 -

Project Progress Comments: This project has been completed with lighting installed and operating. Total for Sport and Recreation ‐ 167,199 211,033 193,636 211,033 167,199 (43,834)

Strategic Planning and Urban Design PR-3589 Review Local Planning Strategy (LPS) for Integrated Transport % Complete 100 - - - 4,100 - - -

Project Progress Comments: Cardno submitted the final CBD and Spencer traffic modelling report in August. The report has been reviewed and accepted by City Officers. Practical Completion achieved.

PR-3591 Prepare Local Planning Strategy (LPS) for Housing and Lifestyle % Complete 90 - - 25,000 25,000 25,000 -(25,000 )

Project Progress Comments: Remaining funds intended to be used towards final report (presentation), LPS capture and to instigate elements of the strategy's proposed action plan. Project carried forward to the 2021/22 financial year.

PR-4030 Review Local Planning Strategy (LPS) for Integrated Transport % Complete 5 - 50,381 50,381 100,000 50,381 50,381 -

Project Progress Comments: Deferred. Remaining funds unlikely to be spent this financial year due to other priority project work being completed first to support this strategy e.g. sub-regional strategy (DPLH), housing and employment strategies. Project carried forward to the 2021/22 financial year.

Page 22 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Strategic Planning and Urban Design PR-4921 Review Local Planning Strategy for Heritage and Character % Complete 100 - 24,505 25,000 25,000 25,000 24,505 (495)

Project Progress Comments: Scoping undertaken September 2020. Preparation of project brief / RFQ underway. Invitation to quote sent out. Consultant appointed. Project inception meeting and desktop analysis completed Community survey commenced 5/2/21 Focus groups (x2) 24/2/21 Engagement Plan Completed Drafting underway April/May 2021 Draft received mid May 2021 Workshop scheduled with HAC 9/6/21

PR-4969 Glen Iris District Structure Plan % Complete 20 - 8,250 33,000 - 33,000 8,250 )(24,750

Project Progress Comments: Project carried forward to the 2021/22 financial year. Total for Strategic Planning and Urban Design ‐ 83,136 133,381 154,100 133,381 83,136 (50,245)

Strategy PR-4301 Undertake an annual community satisfaction and perception % Complete 100 - 8,000 20,000 20,000 20,000 8,000(12,000 ) survey Total for Strategy ‐ 8,000 20,000 20,000 20,000 8,000 )(12,000

Technology PR-4290 Develop new website and digital platform for City of Bunbury % Complete 15 - 103,874 324,462 324,462 324,462 103,874(220,588 )

Project Progress Comments: Expression of Interest being prepared. Project carried forward to the 2021/22 financial year.

Page 23 of 24 City of Bunbury Sunday, 8 August, 2021 Operating Projects Summary with Comments YTD YTD Original Revised End Year Forecast Period Ending June 2021 Committed Actual Budget Budget Budget Forecast Change

Technology PR-4777 Implement online requisitioning and community portal % Complete 100 - 14,068 14,068 12,619 14,068 14,068 -

PR-4945 Develop Business Intelligence and Human Resource Information % Complete 20 - 19,235 150,000 150,000 150,000 19,235(130,765 ) System Project Progress Comments: Expression of Interest being prepared. Project carried forward to the 2021/22 financial year. Total for Technology ‐ 137,177 488,530 487,081 488,530 137,177 (351,353)

Waste Services PR-5000 Better Bins Plus "Go FOGO" Kerbside Collection program % Complete 100 - 62,944 62,956 - 62,956 62,944 (12)

PR-5007 Increase E-Waste collections, enabling infrastructure and media % Complete 60 - 34,353 40,000 - 40,000 34,353 (5,647) campaign Project Progress Comments: Graphics Complete. Containers Supply Complete. Soft Launch underway. Final infrastructure spend pending final location of container. Project carried forward to the 2021/22 financial year. Total for Waste Services ‐ 97,297 102,956 ‐ 102,956 97,297 (5,659)

Operating Projects Expenditure Total ‐ 3,649,991 6,810,047 7,573,975 6,810,047 3,649,992 (3,160,055)

Page 24 of 24 Appendix DSOP-7

MONTHLY COMMUNITY FINANCIAL REPORT As at 30 June 2021

Highlighting how the City of Bunbury is tracking against financial ratios

Financial Snapshot (Year to Date) Actual (000’s)

Operating Revenue $58,178

Operating Expenditure (Including Non-Cash Items) $61,816

Non-Cash Items $15,080

Capital Revenue $8,338

Capital Expenditure $15,751

Loan and Lease Repayments $2,184

Transfers (to)/from Restricted Cash ($2,721)

Unallocated Surplus Brought Forward 1 July 2020 $5,334

Current Surplus Position at 30 June 2021 $4,479

Did you know?

The City of Bunbury adopted the 2021/22 Annual Budget on 27 July 2021. Total budgeted expenditure is $82M comprises of $25.6M in capital works, $54.2M in operating expenditure and $2.2M in loan repayments.

Page | 1 CITY OF BUNBURY | www.bunbury.wa.gov.au  Financial Health Indicators

BILLS SELF SUFFICIENCY DEBTS

Ability to Pay Bills Ability to Cover Costs Ability to Pay Debts through Own Revenue

(Unrestricted Current Ratio) (Own Source Revenue (Debt Service Cover Ratio) Coverage Ratio)

Minimum Target is 0.80 Minimum Target is 0.60 Minimum Target is > 2.0

Bunbury’s End of Year Bunbury’s End of Year Bunbury’s End of Year Forecast is 1.23 Forecast is 0.89 Forecast is 4.58

Do we measure up? Do we measure up? Do we measure up?

YES YES YES

 Cash in the Bank (at 30 June 2021)

Available for Total Cash in the Reserves and Unspent Operation and Capital Loans Expenditure Bank - = $25.36M $14.78M $40.14M

Page | 2 CITY OF BUNBURY | www.bunbury.wa.gov.au

 How are we tracking against our budgeted targets?

Operating Surplus Ratio Minimum Target is > 1

A measure of the City’s ability to cover its Bunbury’s Performance is (0.07) operational costs including depreciation and have funds left over to cover capital expenditure (including principal loan repayments) without relying on debt or reserves. Do we meet the target?

The reason that the Operating Surplus Ratio does not meet the minimum target is that operating expenditure exceeds operating revenue. This is being addressed with the following actions: 1. All operating expenditure is subject to review with the aim to reduce costs. 2. A significant amount of operating expenditure is in depreciation ($15.1M or 22% of total operating expenditure). 3. Operating revenue is also subject to review.

Asset Sustainability Ratio Minimum Target is > 0.90

Measures if the City is replacing or renewing Bunbury’s Performance is 0.71 existing non-financial assets at the same rate that its overall asset stock is wearing out.

Depreciation for 2020/21 is $15.1M. Do we meet the target?

Capital expenditure (renewal and upgrade) for 2020/21 is $10.8M.

Page | 3 CITY OF BUNBURY | www.bunbury.wa.gov.au

 Debt Levels

The City required no loan borrowings in 2020/21. As at 30 June 2021 the City’s loan liability is $11.13M. This includes the following loans:  Road, Path and Marine Wall Constructions $2.4M  Depot Construction $2.2M  Civic Administration Building $1.7M  Bunbury Entertainment Centre Expansion $1.5M  Sport Pavilions $0.7M  Stirling Street Arts Centre $0.7M

The Debt Service Cover Ratio measures the City’s ability to service debt. The higher the ratio the stronger the position the City is in to repay annual principal and interest repayments. The City continues to meet the Department of Local Government basic standard of over 2.00 in 2020/21.

Any feedback in this document is greatly appreciated and can be emailed to [email protected]

Page | 4 CITY OF BUNBURY | www.bunbury.wa.gov.au

Appendic DSOP-8

SCHEDULE OF ACCOUNTS PAID

For the period 1 July 2021 to 31 July 2021

CITY OF BUNBURY

Municipal Account 2 - 46

Trust Account 47 - 48

Visitor Information Centre Trust Account 49 - 50

For further details on any payments made please contact David Ransom on (08) 9792 7160; or Vicki Gregg on (08) 9792 7162 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

Cheque Payments 00156294 06/07/2021 On Mission Games 500.00 RFD 2615868 Bond Refund 500.00 00156295 06/07/2021 Perth Licensed Surveys 10.00 INV 6.2021.36954.1 Refund ‐ Building Approval Certificate Application 10.00 00156296 06/07/2021 Questacon 300.00 INV Refund Refund ‐ Cancellation of Booking 300.00 00156297 06/07/2021 Victoria Park Xavier Hockey Club 1,000.00 RFD 2429715 Bond Refund 500.00 RFD 2616895 Bond Refund 500.00 00156298 06/07/2021 Australian Communications and Media Authority 904.00 INV 502561757 Annual ACMA Renewal License 2021/2022 904.00 00156299 06/07/2021 Shorewater Marine Pty Ltd 4,001.25 INV 45109 Retrieval of Swimming Pontoon 4,001.25 00156300 09/07/2021 Mr R J Normington 3,200.00 INV SERVICE Recognition of Staff Service of 32 Years 3,200.00 00156301 13/07/2021 Petty Cash Recoup ‐ Bunbury Wildlife Park 412.45 INV 300621 Petty Cash 412.45 00156302 13/07/2021 Petty Cash Recoup ‐ City Library 21.10 INV 300621 Petty Cash 21.10 00156303 13/07/2021 Petty Cash Recoup ‐ City of Bunbury 640.95 INV 300621 Petty Cash 640.95 00156304 13/07/2021 Petty Cash Recoup ‐ South West Sports Centre 138.60 INV 300621 Petty Cash 138.60 00156305 13/07/2021 Petty Cash Recoup ‐ Art Gallery 280.85 INV 300621 Petty Cash 280.85 00156306 20/07/2021 Water Corporation 2,014.86 INV 9006418433/JUL21 Service Charge ‐ 01/07/2021 to 31/08/2021 413.97 INV 9006412437/JUL21 Service Charge ‐ 01/07/2021 to 31/08/2021 712.32 INV 9011702404/JUL21 Consumption Charges ‐ 07/05/2021 to 08/07/2021 888.57 00156307 26/07/2021 Shire of Dardanup 550.00 INV 32492 Annual Contribution to BWGC 2021/22 550.00 00156309 26/07/2021 Water Corporation 7,455.67 INV 9006438960/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 1,104.52 INV 9020372398/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 199.75 INV 9006413907/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 156.67 INV 9006440593/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 92.04 INV 9006415152/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 8.88 INV 9011486107/JUL21 1,183.81 SWSC Trade Waste Charges & Usage

2 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 9008894687/JUL21 Usage & Service Charges ‐ 10/05/2021 to 31/08/2021 241.61 INV 9010357995/JUL21 Usage & Service Charges ‐ 10/05/2021 to 31/08/2021 454.57 INV 9006424710/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 48.96 INV 9006431881/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 609.06 INV 9006455090/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 70.50 INV 9006473635/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 113.59 INV 9006479711/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 199.75 INV 9006495826/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 1,061.44 INV 9008869844/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 113.59 INV 9009036596/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 70.50 INV 9009784711/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 113.59 INV 9010734420/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 70.50 INV 9011600811/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 70.50 INV 9013424671/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 156.67 INV 9013424807/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 221.30 INV 9013554038/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 522.89 INV 9016188934/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 113.59 INV 9017114574/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 48.96 INV 9022481256/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 92.04 INV 9023690906/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 138.18 INV 9006421173/JUL21 Service Charges ‐ 01/07/2021 to 31/08/2021 178.21 00156310 26/07/2021 Linda Bull 15.00 INV Refund Refund ‐ Dog Sterilisation 15.00 Total: Cheque Payments $21,444.73 EFT Payments 6852.1034‐01 09/07/2021 Koombana Bay Sailing Club Incorporated 500.00 INV INV‐3670 Awards Night 2021 ‐ Venue Hire Deposit 500.00 6852.178‐01 09/07/2021 Bentley Systems International Limited 8,491.50 INV 48205487 Annual Subscription ‐ MicroStation Select 2021/22 8,491.50 6852.5629‐01 09/07/2021 Scavenger Supplies Pty Ltd 9,023.72 INV INV‐12012 Fiberglass Reinforced Plastic Grates ‐ SLSC 9,023.72 6853.9289‐01 09/07/2021 Anita Louise Bowditch 314.70 INV ASN9396 Rates Refund 314.70 6853.9295‐01 09/07/2021 Ian Brian Angus 1,188.11 INV ASN50208 Rates Refund 1,188.11 6854.1061‐01 09/07/2021 Leschenault Community Nursery Incorporated 1,406.80 INV 11909 Plants & Trees 1,160.00 INV 11901 Plants and Trees 246.80 6854.110‐01 09/07/2021 Australia's South West Inc 12,760.00

3 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 20210197 Advertising ‐ BG Tourism Partnership SWDC Funding 12,760.00 6854.1120‐01 09/07/2021 Malatesta Road Paving & Hotmix 8,552.86 INV I38303 Asphalt 600.00 INV I38339 Reseal of Pavement ‐ Ragna Court 2,880.90 INV I38321 Spray & Spread Emulsion Seal ‐ Nuytsia Avenue 4,971.96 INV I38395 Asphalt 100.00 6854.1181‐01 09/07/2021 Metal Artwork Creations 935.00 INV 83306 Staff Name Badges 804.10 INV 83289 Staff Name Badges 130.90 6854.1434‐01 09/07/2021 Rexel Electrical Supplies Pty Ltd 3,077.62 INV 11178137 Electrical Supplies ‐ Tree Curtain Lights, Fairy Lights 1,829.26 INV 11178140 Electrical Supplies ‐ Tree Curtain Blue Lights 1,248.36 6854.1490‐01 09/07/2021 Bunbury State Emergency Service Unit 15,000.00 INV 2021/04 Emergency Services ESL Funding ‐ 2021/2022 15,000.00 6854.1532‐01 09/07/2021 Soils Ain't Soils Bunbury 44.00 INV 80554 Clean Fill Sand 44.00 6854.1536‐01 09/07/2021 SOS Office Equipment 925.95 INV 573959 Photocopier Meter Readings ‐ June 2021 177.52 INV 573974 Photocopier Meter Readings ‐ June 2021 401.67 INV 573976 Photocopier Meter Readings ‐ June 2021 19.87 INV 573977 Photocopier Meter Readings ‐ June 2021 74.99 INV 573961 Photocopier Meter Readings ‐ June 2021 84.44 INV 573967 Photocopier Meter Readings ‐ June 2021 117.78 INV 573962 Photocopier Meter Readings ‐ June 2021 49.68 6854.161‐01 09/07/2021 BCE Surveying Pty Ltd 2,475.00 INV 13415 Feature Survey ‐ Bunbury Airport 2,475.00 6854.1621‐01 09/07/2021 South West Rubber Stamps 295.40 INV 56068 Rubber Stamps & Ink Pads ‐ Christmas in the City 295.40 6854.1704‐01 09/07/2021 Toll Transport Pty Ltd 50.44 INV 0511‐C209150 Freight 50.44 6854.1714‐01 09/07/2021 Totally Workwear ‐ Bunbury 3,097.53 INV 7100255562 Staff Uniform ‐ Rangers 2,073.63 INV 7100255286 Staff Uniform ‐ Rangers 1,023.90 6854.174‐01 09/07/2021 Benara Nurseries 771.76 INV 305398 Supply Plants 771.76 6854.1830‐01 09/07/2021 West Australian Newspapers Ltd ‐ Advertising 546.94 INV 73620062021 Newspapers ‐ SWSC 119.74 INV 95916/JUN21 Newspapers ‐ Administration 427.20 6854.1838‐01 09/07/2021 Synergy 35,273.85

4 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 894693950/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 1,541.58 INV 297214110/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 292.88 INV 194258760/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 838.16 INV 804080240/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 1,302.81 INV 756355870/JUN21 Electricity Charges ‐ 15/04/2021 to 16/06/2021 418.23 INV 978840750/JUN21 Electricity Charges ‐ 20/04/2021 to 18/06/2021 423.23 INV 558309150/JUN21 Electricity Charges ‐ 22/04/2021 to 23/06/2021 953.59 INV 218944510/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 22,290.05 INV 337812770/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 415.60 INV 557784950/JUN21 Electricity Charges ‐ 28/04/2021 to 24/06/2021 492.53 INV 160946670/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 686.33 INV 214566030/JUN21 Electricity Charges ‐ 28/04/2021 to 24/06/2021 222.06 INV 126324540/JUN21 Electricity Charges ‐ 28/04/2021 to 24/06/2021 287.28 INV 283018640/JUN21 Electricity Charges ‐ 28/04/2021 to 24/06/2021 107.00 INV 173089710/JUN21 Electricity Charges ‐ 24/04/2021 to 24/06/2021 123.84 INV 553315070/JUN21 Electricity Charges ‐ 24/04/2021 to 23/06/2021 147.27 INV 526183150/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 3,005.65 INV 870096240/JUN21 Electricity Charges ‐ 28/04/2021 to 25/06/2021 116.01 INV 513585790/JUN21 Electricity Charges ‐ 28/04/2021 to 25/06/2021 132.00 INV 500058110/JUN21 Electricity Charges ‐ 30/04/2021 to 25/06/2021 126.39 INV 488457540/JUN21 Electricity Charges ‐ 28/04/2021 to 25/06/2021 276.96 INV 953020910/JUN21 Electricity Charges ‐ 28/04/2021 to 25/06/2021 603.38 INV 266632270/JUN21 Electricity Charges ‐ 28/04/2021 to 25/06/2021 280.37 INV 123540670/JUN21 Electricity Charges ‐ 28/04/2021 to 25/06/2021 190.65 6854.1867‐01 09/07/2021 Work Clobber ‐ Bunbury 562.71 INV 21‐00010387 Staff Uniform ‐ Works 562.71 6854.2026‐01 09/07/2021 South West Audio Visual 704.00 INV 2336 Projector Repairs ‐ Museum 704.00 6854.2070‐01 09/07/2021 Passionate Baker 123.12 INV 148296 Cafe Supplies ‐ SWSC 31.58 INV 148399 Cafe Supplies ‐ SWSC 31.58 INV 148529 Cafe Supplies ‐ SWSC 28.38 INV 148620 Cafe Supplies ‐ SWSC 31.58 6854.2197‐01 09/07/2021 South West Pets 460.69 INV I0000001282 Animal Supplies ‐ BWP 460.69 6854.2209‐01 09/07/2021 Craven Foods 1,542.68 INV 4685387 Cafe Supplies ‐ SWSC 662.35 INV 4685156 Cafe Supplies ‐ SWSC 880.33 6854.2269‐01 09/07/2021 Phillip Best Plumbing Pty Ltd 9,560.13

5 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 13228 Plumbing Repairs ‐ BWP 380.60 INV 13202 Plumbing Repairs ‐ BRAG 1,039.35 INV 13229 Plumbing Repairs ‐ Sykes Foreshore Toilets 107.42 INV 13230 Plumbing Repairs ‐ San Marco Promenade Toilets 1,068.31 INV 13232 Plumbing Repairs ‐ Koombana Beach Female Toilets 561.25 INV 13233 Plumbing Repairs ‐ Library 90.20 INV 13234 Plumbing Repairs ‐ Back Beach Toilets 107.42 INV 13235 Plumbing Repairs ‐ Stirling Street Boat Ramp 132.72 INV 13237 Plumbing Repairs ‐ BREC 114.98 INV 13195 Plumbing Repairs ‐ Hay Park Pavilion 5,572.71 INV 13231 Plumbing Repairs ‐ Administration 97.35 INV 13239 Plumbing Repairs ‐ Ned Myles Pavilion 287.82 6854.269‐01 09/07/2021 Bunbury Freight Services 99.69 INV CIBFS438089 Freight 99.69 6854.2693‐01 09/07/2021 Kmart 150.00 INV 166612 Wooden Toys, Basketballs, Storage, Lights ‐ SWSC 150.00 6854.275‐01 09/07/2021 Bunbury Holden 48.40 INV 779155 Vehicle Maintenance ‐ BY736 48.40 6854.282‐01 09/07/2021 Bunbury Lawn and Garden 415.00 INV I24935 Greenwaste Dump Fee 415.00 6854.2859‐01 09/07/2021 Promote You 5,280.00 INV 128339 Drawstring Bags ‐ SWSC 5,280.00 6854.2884‐01 09/07/2021 Business News Pty Ltd 2,200.00 INV INV‐2036365 Business of Local Government Advertising 2,200.00 6854.289‐01 09/07/2021 Bunbury Mower Service Pty Ltd 60.00 INV 57907#6 Stilh Tool Bags x20 60.00 6854.292‐01 09/07/2021 Bunbury Nissan 239.85 INV 301769 Vehicle Service ‐ BY231Y 239.85 6854.3‐01 09/07/2021 A & L Printers 845.00 INV 54333 Fridge Magnet Design & Production ‐ Museum 556.00 INV 54357 Wall Title Noongar Arts ‐ BRAG 289.00 6854.3093‐01 09/07/2021 RTS Diesel South West 3,495.62 INV 3252 Plant Service/Maintenance ‐ 1GJQ438 1,221.64 INV 3251 Plant Maintenance ‐ BY749 377.58 INV 3243 Plant Weekly Maintenance ‐ Various 426.80 INV 3248 Plant Weekly Maintenance ‐ Various 426.80 INV 3239 Plant Weekly Maintenance ‐ Various 793.10 INV 3223 Plant Maintenance ‐ BY749 249.70 6854.3167‐01 09/07/2021 Perfect Landscapes 19,112.50

6 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV INV‐6175 Lawn & Garden Maintenance ‐ BWP 880.00 INV INV‐6183 Lawn & Garden Maintenance ‐ Old Coast Road 484.00 INV INV‐6179 Lawn & Garden Maintenance ‐ Davenport 924.00 INV INV‐6182 Lawn & Garden Maintenance ‐ East Bunbury 6,314.00 INV INV‐6180 Lawn & Garden Maintenance ‐ Somerville Dr 462.00 INV INV‐6199 Lawn & Garden Maintenance ‐ Ince Road 390.50 INV INV‐6181 Lawn & Garden Maintenance ‐ Carey Park 7,386.50 INV INV‐6169 Lawn & Garden Maintenance ‐ Picton 2,271.50 6854.3204‐01 09/07/2021 PFD Food Services Pty Ltd 959.80 INV KY667351 Cafe Supplies ‐ SWSC 959.80 6854.3307‐01 09/07/2021 Kone Elevators Pty Ltd 41.64 INV 193699471 Sim Card Charge Library ‐ 01/08/21 to 31/08/21 41.64 6854.335‐01 09/07/2021 Bunnings Group Limited 1,317.18 INV 2179/01472480 General Building/Maintenance Supplies 54.30 INV 2179/01253528 General Building/Maintenance Supplies 332.96 INV 2179/01474792 Hard Hats, Fuel Can, Abrasive Discs ‐ Depot 188.10 INV 2179/01158690 Storage Cases STEAM ‐ Library 68.36 INV 2179/01473850 General Building/Maintenance Supplies 159.38 INV 2179/01252610 General Building/Maintenance Supplies 36.81 INV 2179/01675783 Gumboots & Valve ‐ BWP 40.04 INV 2179/01474753 Cleaning Supplies 437.23 6854.3549‐01 09/07/2021 Repco 51.70 INV 4310209599 Headlight Globes ‐ BY786 51.70 6854.3665‐01 09/07/2021 Prime Industrial Products Pty Ltd T/A Prime Supplies 259.60 INV 240085319 Out of Service Tags 242.00 INV 260059894 Tools ‐ Drill Bit 17.60 6854.371‐01 09/07/2021 Carbone Bros Pty Ltd 834.68 INV I95331 Limestone 834.68 6854.3834‐01 09/07/2021 SecurePay Pty Ltd 131.67 INV 553795 eServices Online Transactions ‐ June 2021 131.67 6854.3873‐01 09/07/2021 Australind Mini Earthworks 1,823.24 INV 1747 Earthworks ‐ Blair Street 561.00 INV 1748 Earthworks ‐ Victoria/Clifton Street 677.87 INV 1745 Earthworks ‐ Maidens Park 584.37 6854.3958‐01 09/07/2021 JCW Electrical Pty Ltd 7,703.51 INV 18534 Electrical Maintenance ‐ Kimberley Park 4,171.88 INV 18559 Electrical Maintenance ‐ SWSC 3,177.90 INV 18611 Electrical Maintenance ‐ SWSC 353.73 6854.4014‐01 09/07/2021 Bunbury Geographe Seniors and Community Centre Inc. 13,750.00

7 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV INV‐2176 Grant Funding 2020/21 ‐ 4th Quarter 13,750.00 6854.4074‐01 09/07/2021 Nutrition Systems 370.70 INV SO152608 Supplements Merchandise ‐ SWSC 370.70 6854.4167‐01 09/07/2021 The Print Shop Bunbury 239.80 INV 1407348 Reskin Pricing Signage ‐ BWP 239.80 6854.4254‐01 09/07/2021 Links Modular Solutions 2,674.10 INV IN0288073 BVIC Links Software Subscription ‐ 2021/22 2,674.10 6854.4296‐01 09/07/2021 ThinkWater Bunbury 407.00 INV R8356 Pipe x2 407.00 6854.4378‐01 09/07/2021 WeatherSafe WA 2,180.15 INV G15433 Tree Guards 2,180.15 6854.4437‐01 09/07/2021 Department of Transport 214.20 INV 8002222 Vehicle Searches ‐ May 2021 214.20 6854.4440‐01 09/07/2021 Dynamic Gift International Pty Ltd 2,783.00 INV ORD16784 Dog Leads ‐ Rangers 1,182.50 INV ORD16785 250x Pet Dispenser Bags ‐ Rangers 1,600.50 6854.4567‐01 09/07/2021 People Sense 3,115.84 INV 25194 Employee Assistance Program ‐ June 2021 1,190.84 INV 376033 Mediation & Report June 2021 1,925.00 6854.4712‐01 09/07/2021 Light Application Pty Ltd 1,200.01 INV 83715 Annual Remote Support ‐ July 2021 to June 2022 1,200.01 6854.4858‐01 09/07/2021 Arbor Guy 8,143.74 INV 86686 Tree Maintenance ‐ Carey Street 665.28 INV 86685 Tree Maintenance ‐ Lowe Street 2,993.76 INV 86692 Tree Maintenance ‐ Hands Oval 1,568.16 INV 86691 Tree Maintenance ‐ Parkdale Avenue 498.96 INV 86690 Tree Maintenance ‐ Beach Road 552.42 INV 86689 Tree Maintenance ‐ Orchid Drive 516.78 INV 86695 Tree Maintenance ‐ Koombana Drive 498.96 INV 86694 Tree Maintenance ‐ Rodwell Place 332.64 INV 86693 Tree Maintenance ‐ Barker Boulevard 516.78 6854.499‐01 09/07/2021 Courier Australia 84.23 INV C209150‐0412 Freight 84.23 6854.5036‐01 09/07/2021 Environex International Pty Ltd 26.40 INV 291946 Cleaning Chemicals ‐ SWSC 26.40 6854.5178‐01 09/07/2021 Landmark Products Ltd ‐ PML (Supplier) 528.00 INV 127226 Install Drink Fountain 528.00 6854.5228‐01 09/07/2021 Carpet Court Bunbury 35,737.90 INV 16125 32,722.80 Replace Carpet to Foyer & Surrounds ‐ SWSC

8 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 16220 Supply Spare Carpet Tiles for Foyer ‐ SWSC 831.60 INV 16209 Floorsafe Silicon Tactile Tacpads & Carpet ‐ SWSC 2,183.50 6854.5283‐01 09/07/2021 The Decorative Lighting Company 4,044.25 INV 12657 Supply Fairy Lights for Tree Activations 2,001.48 INV 12658 Supply Fairy Light Tree Curtains 2,042.77 6854.553‐01 09/07/2021 David Nowland Hydraulics 60.50 INV INV109289 Vehicle Maintenance ‐ BY749 60.50 6854.5610‐01 09/07/2021 Bolinda Publishing Pty Ltd 44.44 INV 234256 Local Stock ‐ Library 44.44 6854.5725‐01 09/07/2021 Officeworks Superstores Pty Ltd ‐ Bunbury (50693711) 184.10 INV 17896920 It Equipment ‐ Memory Cards 149.00 INV 17971311 Stationery ‐ Museum 35.10 6854.5740‐01 09/07/2021 Bollig Design Group 5,555.00 INV 1982/F10 Hands Oval Concept Design Variation 3 & 4 5,555.00 6854.5982‐01 09/07/2021 Geographe Underground Services 1,419.00 INV INV‐8792‐F Removal of Concrete Footing ‐ Forrest Ave 1,419.00 6854.6081‐01 09/07/2021 Marketforce Pty Ltd 829.17 INV 37163 Bunbury Brighter Campaign ‐ Digital June 2021 829.17 6854.6191‐01 09/07/2021 WA Jacobs Toymaker 997.26 INV 2021274 Merchandise ‐ BWP 997.26 6854.6247‐01 09/07/2021 Octy Water Pty Ltd T/A Aquamonix 31,307.10 INV 67856 Supply & Install Water Controller ‐ Kimberley Park 11,198.00 INV 67855 Supply & Install Water Controller ‐ DC Foster Park 12,747.90 INV 67854 Supply and Install Water Controller ‐ Bob Howell Pa 7,361.20 6854.6266‐01 09/07/2021 CB Traffic Solutions Pty Ltd 12,204.67 INV 6621 Traffic Management ‐ Estuary Drive 1,660.74 INV 6626 Traffic Management ‐ Clifton Street 3,014.55 INV 6625 Traffic Management ‐ Blair/Vittoria Street 503.67 INV 6622 Traffic Management ‐ Ocean Drive 2,105.40 INV 6656 Traffic Management ‐ Underwood St 1,095.60 INV 6653 Traffic Management ‐ Constitution St 532.95 INV 6651 Traffic Management ‐ McCombe / Prosser St 600.60 INV 6652 Traffic Management ‐ Ganfield St 600.60 INV 6650 Traffic Management ‐ McCombe Rd/ Queen St 546.15 INV 6654 Traffic Management ‐ Lefroy St 573.38 INV 6655 Traffic Management ‐ Underwood St 971.03 6854.6453‐01 09/07/2021 ASP Security Personnel / Alliance Security Personnel 16,242.00 INV 3655 Container Deposit Scheme 4,060.50 INV 3663 4,060.50 Container Deposit Scheme

9 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 3659 Container Deposit Scheme 4,060.50 INV 3642 Container Deposit Scheme 4,060.50 6854.6476‐01 09/07/2021 South Side Quills Writers Group 400.00 INV 3/21 Minor Community Grant ‐ South Side Quills Writers 400.00 6854.6512‐01 09/07/2021 The Gelo Company 2,543.75 INV INV‐7480 Christmas in the City 2022 ‐ Entertainment & MC 2,543.75 6854.6532‐01 09/07/2021 SG Fleet Australia Pty Ltd ‐ Novated Leases 133.21 INV GST700792 GST on Novated Leases ‐ June 2021 133.21 6854.6580‐01 09/07/2021 Senversa Pty Ltd 5,940.00 INV INV6903 COB Bunbury Carey Park Audit 5,940.00 6854.6599‐01 09/07/2021 K's Home Kitchen 840.00 INV 2389 Catering ‐ DAP Meeting 150.00 INV 2388 Catering ‐ This Is Me Talk Workshop 570.00 INV 2401 Catering ‐ BGEA Meeting 120.00 6854.6685‐01 09/07/2021 DX Print Group Pty Ltd 1,848.00 INV 94568 Waste Calendars ‐ Waste 1,848.00 6854.6694‐01 09/07/2021 Dalyellup Veterinary Clinic 49.95 INV 1078746 Veterinary Consultations ‐ BWP 49.95 6854.6723‐01 09/07/2021 Miss O M O'Donnell 77.45 INV Refund Reimbursement ‐ Dieback Working Group 77.45 6854.6787‐01 09/07/2021 McDonald Fencing ‐ Heelan Family Trust 1,720.00 INV INV‐3884 Supply SWSC Emergency Gate 1,720.00 6854.6798‐01 09/07/2021 WINC Australia Pty Ltd 273.93 INV 9036286400 Stationery ‐ BRAG 36.29 INV 9036285575 Stationery ‐ BRAG 237.64 6854.6858‐01 09/07/2021 Work Metrics Pty Ltd 154.00 INV 26818 Subscription ‐ On‐line Induction Portal June 2021 154.00 6854.6974‐01 09/07/2021 MGM Bulk Pty Ltd 4,141.50 INV 10112 Crushed Recycled Concrete Basecourse 797.50 INV 10113 Blended Budget Mix 1,672.00 INV 10114 Blended Budget Mix 1,672.00 6854.7002‐01 09/07/2021 Bianca Turri Photographer 2,500.00 INV INV‐0330 Photography Services ‐ Administration Images 750.00 INV INV‐0334 Photography Services ‐ Corporate Image Update Admi 1,750.00 6854.7229‐01 09/07/2021 Blue Steel Roofing 7,282.00 INV IV00000000688 Roof Maintenance ‐ SWSC 2,992.00 INV IV00000000690 Roof Maintenance ‐ BRAG 220.00 INV IV00000000692 Roof Maintenance ‐ BRAG 3,850.00 INV IV00000000691 220.00 Roof Maintenance ‐ Koombana Bay Kiosk

10 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6854.739‐01 09/07/2021 Brownes Food Operations Pty Ltd 500.91 INV 16031665 Cafe Supplies ‐ SWSC 500.91 6854.7393‐02 09/07/2021 Bunbury Geographe Economic Alliance 5,500.00 INV 1087 Sponsorship ‐ 2021 Future Jobs Expo 2nd Payment 5,500.00 6854.7498‐01 09/07/2021 MSPD WA Pty Ltd 2,805.00 INV INV‐1413 Painting ‐ SWSC 1,760.00 INV INV‐1397 Apply Stain Block & Paint Brick Walls ‐ Music Shell 1,045.00 6854.7551‐01 09/07/2021 Combined Team Services Pty Ltd 1,056.00 INV 5674 Staff Training (Computer/Word Training) ‐ Rangers 1,056.00 6854.7690‐01 09/07/2021 Barr & Standley Real Estate 292.34 INV 3780962 Maintenance / Repair Leaking Tap ‐ Fitzroy Street 292.34 6854.777‐01 09/07/2021 Garage Doors South West 255.00 INV 17455 Roller Shutter Service ‐ Depot Main Store 255.00 6854.7914‐01 09/07/2021 Busselton Farmers Market 341.40 INV 1150683 Animal Feed ‐ BWP 144.86 INV 1150682 Animal Feed ‐ BWP 95.29 INV 1150689 Cafe Supplies ‐ SWSC 101.25 6854.8033‐01 09/07/2021 Essential Coffee Pty Ltd 238.33 INV SI‐00224700 Coffee ‐ BWP 238.33 6854.8057‐01 09/07/2021 A1 Sign Shop 2,185.35 INV INV‐2052 Signage Materials ‐ SWSC 1,794.85 INV INV‐2053 Signage Materials ‐ SWSC 390.50 6854.8063‐01 09/07/2021 Tracie Jane Anderson 110.00 INV 1005 Ceramic Workshop Facilitation ‐ BRAG 110.00 6854.8089‐01 09/07/2021 Paradigm Cleaning and Professional Services Pty Ltd 108.90 INV 8895 Cleaning ‐ Bricknell Shell 108.90 6854.8144‐01 09/07/2021 WA Mechanical and Site Services 1,804.11 INV INV‐0966 Generator Service/Maintenance ‐ Various 1,804.11 6854.8193‐01 09/07/2021 St Aidan Wines Pty Ltd 629.20 INV 1254 Biennale Opening Event ‐ BRAG 629.20 6854.83‐01 09/07/2021 Aqwest 1,587.63 INV 41233156/JUN21 Consumption Charges ‐ 31/03/2021 to 06/05/2021 1,587.63 6854.8311‐01 09/07/2021 Marchese Enterprises Pty Ltd t/as MJ Goods 653.40 INV N928 Degreaser 653.40 6854.8498‐01 09/07/2021 Kerrie Louise Bassett 184.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 184.00 6854.8499‐01 09/07/2021 Louise Craig 138.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 138.00 6854.8500‐01 09/07/2021 Dana Gibaut 69.00

11 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 69.00 6854.8502‐01 09/07/2021 Christine Lucy Worsfold 299.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 299.00 6854.8505‐01 09/07/2021 Danielle Butson 391.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 391.00 6854.8506‐01 09/07/2021 Teresa Maria Halligan 322.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 322.00 6854.8507‐01 09/07/2021 Julie Combes 667.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 667.00 6854.8508‐01 09/07/2021 Rebekka Flockton 207.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 207.00 6854.8582‐01 09/07/2021 The Trustee for the AI & I Family Trust T/A Lokah Trading Co & Fine Pr 2,486.00 INV INV‐0063 Youth Advisory Council Shirts x100 2,486.00 6854.8663‐01 09/07/2021 Bunbury Trucks 3,005.20 INV 186578C Vehicle Parts ‐ BY749 3,005.20 6854.8732‐01 09/07/2021 Shannon Jade Clohessy 431.00 INV 16062021 Professional Development Course ‐ BRAG 431.00 6854.8755‐01 09/07/2021 Rob Carr Pty Ltd 89,093.48 INV 03W142.005 Halifax Business Park Sewer Upgrade 89,093.48 6854.8778‐01 09/07/2021 Victoria Merritt 69.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 69.00 6854.8779‐01 09/07/2021 Emily Coutts 46.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 46.00 6854.8880‐01 09/07/2021 Iconic Property Services Pty Ltd 592.90 INV PSI015232 Cleaning ‐ BRAG May 2021 592.90 6854.8941‐01 09/07/2021 Booktopia Pty Ltd 910.32 INV 14445150 Stock / Books & Publications ‐ Museum 910.32 6854.8952‐01 09/07/2021 Teaching Shop Pty Ltd T/A Teacher Superstore 94.89 INV TSS248402 Teaching Resources / History & Seafaring ‐ Museum 94.89 6854.8994‐01 09/07/2021 Renee Alana Golden 138.00 INV SWSCUMPIRE SWSC Umpire Netball ‐ 14/06/2021 to 30/06/2021 138.00 6854.9059‐01 09/07/2021 Larrikin House Pty Ltd 64.50 INV 1570 Local Stock ‐ Library 64.50 6854.9115‐01 09/07/2021 Mr A Lindsay 1,108.00 INV SALARYSAC Reimbursement of Expenses ‐ Mobile Phone 1,108.00 6854.9197‐01 09/07/2021 Wardandi Media 1,200.00 INV INV‐0001 Filming of Reconciliation Week Walk 2021 1,200.00 6854.9234‐01 09/07/2021 Combat Clothing Australia Pty Ltd 2,997.50 INV 22944 2,997.50 Staff Uniforms ‐ Rangers Vests

12 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6854.926‐01 09/07/2021 Call Associates Pty Ltd 979.55 INV 106660 Call Centre Fees ‐ May 2021 979.55 6854.9264‐01 09/07/2021 Sports Entertainment Network Pty Ltd 522.50 INV C123587 Radio Advertising ‐ BWP 522.50 6854.9271‐01 09/07/2021 Chop Street Music Productions 1,050.00 INV 62 Unleashed Workshop School Holiday Program 1,050.00 6854.9284‐01 09/07/2021 The Trustee for Life Lessons Trust T/A Life Lessons Global 348.00 INV 888 Minor Community Grant 348.00 6854.9285‐01 09/07/2021 Return On Pty Ltd T/A Custom Gear 3,996.30 INV 30484 Gym Towels ‐ SWSC 3,996.30 6854.958‐01 09/07/2021 South West Isuzu 122,852.36 INV 1066055 Truck Purchase ‐ BY846Z 122,852.36 6854.959‐01 09/07/2021 Jetline Kerbing Contractors 54,676.60 INV INV‐0191 Kerb & Pram Ramps ‐ Clifton St Roundabout 32,542.40 INV INV‐0207 Supply & Install Path ‐ Maiden Park Reserve 22,134.20 6856.2753‐01 21/07/2021 BP Australia Ltd 26,523.91 INV 11657000 Fuel ‐ June 2021 26,523.91 6857.136‐01 13/07/2021 Australian Taxation Office 195,033.76 INV PY01‐01‐Australi PAYG for COB Staff ‐ F/E 06/07/2021 194,818.76 INV PY99‐01‐Australi PAYG for COB Staff ‐ F/E 06/07/2021 215.00 6858.3048‐01 21/07/2021 Ampol (Caltex) Australia Petroleum Pty Ltd 9,827.72 INV 0301954890 Fuel ‐ June 2021 9,827.72 6859.7877‐01 16/07/2021 Zonta Club of Bunbury Inc 200.00 INV 961 Minor Community Grant Funding 200.00 6860.8694‐01 16/07/2021 Mrs K Morgan 118.84 INV 300621 Reimbursement of Expenses ‐ Noongar Arts Program 118.84 6860.9305‐01 16/07/2021 Sonja Leanne O'Connor & David Anthony Cahill 999.34 INV ASN7975 Rates Refund 999.34 6860.9306‐01 16/07/2021 Susan Lorraine Rowe 912.15 INV ASN7585 Rates Refund 912.15 6860.9309‐01 16/07/2021 Peter Anthony Booth & Pauline Booth 2,376.32 INV ASN14795 Rates Refund 2,376.32 6861.5560‐01 01/07/2021 City of Bunbury ‐ Manager Finance ‐ Credit Card 2,502.09 INV 126911901 Library NBN Monthly Charge 109.99 INV 4725 Christmas in the City ‐ Cards and Envelopes 229.54 INV IN20000804205‐1 Domain Renewal ‐ SWSC 20.21 INV 2021/22REGO Vehicle Registration Renewals 51.00 INV MC12745165 MailChimp Subscription SWSC 20/21 84.90 INV 10582659 47.95 Spotify Subscription SWSC 20/21

13 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 473‐3333‐3 NAP Accommodation 396.00 INV AdobeJune2021 Adobe Subscription 142.98 INV 230621 Catering ‐ BEAC Grant Assessors Panel 86.75 INV INV91579370 Zoom Subscription ‐ Community Partnerships 23.09 INV WORLDVISION20/21 World Vision Sponsorship 2020/2021 48.00 INV 858196 Hydrowipes ‐ Museum Collection 183.92 INV CCJUNE2021 Books for Museum Collection 149.50 INV MSW9174 My SouthWest Directory ‐ Museum Listing 159.00 INV 287936WEB GoFax Monthly Fees 2020/21 14.95 INV 16448709 Gordon Darling Travel Fund ‐ BRAG 754.31 6861.5563‐01 01/07/2021 City of Bunbury ‐ Director Strategy & Organisation Perf ‐ Credit Card 698.61 INV JUNE2021 Membership 6.99 INV 020621 Stationery 79.62 INV 17709090 Whiteboards 612.00 6861.5567‐01 01/07/2021 City of Bunbury ‐ CEO ‐ Credit Card 2,538.19 INV 348785 Accommodation ‐ RCAWA Meeting 2021 1,105.84 INV 1130198661 Car Hire Broome ‐ RCAWA Meeting 2021 616.30 INV CCJUNE2021 Accommodation for Staff Training 816.05 6861.5568‐01 01/07/2021 City of Bunbury ‐ Asst to CEO ‐ Credit Card 567.90 INV 913598 Infrastructure WA ‐ Strategy Event 50.00 INV 10590 10 Year Service Recognition 100.00 INV 15716690 Accommodation for Staff Training 217.90 INV 21‐00013266 20 Years Service Recognition 200.00 6861.5569‐01 01/07/2021 City of Bunbury ‐ Asst to Mayor ‐ Credit Card 1,021.99 INV 290621 Council Meeting Catering 29/06/2021 165.00 INV 118704694 Staff Amenities 287.00 INV INV92395515 Zoom Subscription 23.09 INV 90329140 Function Room Restock 291.90 INV 150621 Council Meeting Catering 15/6/2021 106.00 INV 080621 Council Meeting Catering 8 June 2021 149.00 6861.5570‐01 01/07/2021 City of Bunbury ‐ Parking Meter Test ‐ Credit Card 8.00 INV CCJUNE2021 Parking Machine Credit Card Testing ‐ June 2021 8.00 6861.6129‐01 01/07/2021 City of Bunbury ‐ Manager People & Safety ‐ Corporate Credit Card 1,166.81 INV 100621 Catering for Corporate Training 256.00 INV 090621 Catering for Corporate Training 300.50 INV 220621 Catering for Corporate Training 78.00 INV 220621 Headphones with Microphones for Staff Training 108.00 INV M16079017 Stationery 231.51 INV 080621 175.80 Catering for Staff Training

14 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 080621 Catering ‐ Corporate Training 17.00 6861.6491‐01 01/07/2021 City of Bunbury ‐ Public Relations ‐ Corporate Credit Card 311.96 INV FBJUNE2021 Facebook Advertising ‐ June 2021 127.70 INV 354838 The West Digital Subscription 28.00 INV MC06055849 BRAG Mailchimp Subscription ‐ June 2021 40.70 INV MC11145837 Mailchimp Subscription ‐ June 2021 115.56 6861.6618‐01 01/07/2021 City of Bunbury ‐ SWSC Corporate Credit Card 1,488.51 INV VIM54644541 SWSC Vimeo Subscription 713.90 INV JUNE2021 SWSC ‐ Cafe Purchases 292.55 INV INV07988169 SWSC SendGrid Subscription ‐ June 2021 119.52 INV 100621 Catering ‐ Sport & Recreation Workshop 39.00 INV 100621 Catering ‐ Sport & Recreation Workshop 19.00 INV 100621 Catering for Sport & Recreation Workshop 45.30 INV 170621 Plates and Mugs for SWSC Cafe 41.25 INV 3091‐1495955 SWSC Canva Pro Monthly Subscription 17.99 INV SWSCFBJUNE21 SWSC Facebook Advertising 200.00 6861.6620‐01 01/07/2021 City of Bunbury ‐ Fleet ‐ Credit Card 94.00 INV CCJUNE2021 Vehicle Registration Renewals 94.00 6861.7857‐01 01/07/2021 City of Bunbury ‐ Asstistant to Director Infrastructure 2,691.21 INV B0556862 Relocate Western Power Pole ‐ South Bunbury 497.92 INV 90691408 Staff Amenities ‐ June 2021 365.79 INV 114433643931 Native Vegetation Clearing Permit 400.00 INV INVOrder#20437 Digital Rawlinsons Handbook 2021 450.00 INV 14486397570 Native Vegetation Clearing Permit 400.00 INV W17528/W17539 WA Deconstructed Conference 577.50 6861.7858‐01 01/07/2021 City of Bunbury ‐ Assistant to Director Sustainable Communities 1,268.00 INV 16545 Storytelling & Exhibition Design Attendance 88.00 INV P231326X Asbestos Awareness Staff Training 75.00 INV 41302 Staff Training 544.50 INV WEB‐377362 Pool Lifeguard Requalification 159.00 INV ORD001102 Instagram Marketing Training 145.00 INV 3271746151 Accommodation for Staff Training 256.50 6861.9181‐01 01/07/2021 City of Bunbury Corporate Credit Card ‐ IT Services 331.87 INV E0800EW8C6 Microsoft Power BI Pro Annual Licence 180.84 INV CCJUNE2021 Microsoft Licence 151.03 6862.1845‐01 14/07/2021 Westrac Pty Ltd 320,208.01 INV 1800018878 Purchase 1x IT Loader 320,208.01 6863.1120‐01 30/07/2021 Malatesta Road Paving & Hotmix 167,725.78 INV I38332 300.00 Asphalt

15 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 138345 Asphalt 200.00 INV I38342 Asphalt 700.00 INV I38371 Asphalt 900.00 INV I38372 Asphalt 100.00 INV I38380 Asphalt 200.00 INV I38386 Surface Preparation/Sweeper Hire ‐ Nuytsia Avenue 792.00 INV I38394 Asphalt 100.00 INV I38406 Supply & Lay Asphalt ‐ Sandridge Road 109,399.66 INV I38430 Asphalt 100.00 INV I38407 Supply & Lay Asphalt ‐ Harris Road 54,834.12 INV I38417 Asphalt 100.00 6863.3021‐01 30/07/2021 Geographe Civil Pty Ltd 352,736.39 INV 171557 Maidens Reserve Carpark Construction ‐ June Claim 18,772.64 INV 171563 Victoria Street Car Bay Reconstruction ‐ June 107,541.78 INV 171556 Youth Precinct Bulk Earthworks ‐ June Claim 226,421.97 6863.5101‐01 30/07/2021 JAK Civil Pty Ltd 80,800.89 INV 3785 Hay Park North Carpark Construction 80,800.89 6863.9179‐01 30/07/2021 Sanpoint Pty Ltd T/A LD Total 141,369.91 INV 114163 Bunbury Entry Statements Landscaping ‐ April 2021 141,369.91 6864.9303‐01 16/07/2021 Miss A Gorman 42.65 INV Refund Reimbursement ‐ Big Swamp Planting Day 42.65 6864.9315‐01 16/07/2021 Patricia Ann Duggan 200.00 INV ASN11976 Rates Refund 200.00 6865.109‐01 16/07/2021 Australia Post 5,202.89 INV 1010709964 Postage ‐ June 2021 5,202.89 6865.1091‐01 16/07/2021 Lomax Media 7,768.75 INV INV‐0727 Production ‐ Bunbury Brighter Promotional Material 5,940.00 INV INV‐0728 Decorative Lighting & AI Promotional 1,828.75 6865.1104‐01 16/07/2021 M & B Sales Pty Ltd 230.42 INV 1481408 Maintenance Supplies ‐ Door Furniture 230.42 6865.1206‐01 16/07/2021 Modern Teaching Aids Pty Ltd 925.68 INV 44409578 Literacy Program Supplies ‐ Library 925.68 6865.1419‐01 16/07/2021 Holcim Australia Pty Ltd 539.00 INV 9407596017 Concrete ‐ Hay Park Pavilion 539.00 6865.1434‐01 16/07/2021 Rexel Electrical Supplies Pty Ltd 1,683.52 INV 11180635 Electrical Supplies ‐ Floodlights LED 191.77 INV 11217541 Electrical Supplies ‐ Fairy Lights 1,058.44 INV 11212569 Electrical Supplies ‐ Floodlights 433.31 6865.1463‐01 16/07/2021 The Royal Life Saving Society WA Inc 237.60

16 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 129894 Staff Training ‐ SWSC 59.40 INV 129756 Staff Training ‐ SWSC 138.60 INV 129895 Staff Training ‐ SWSC 39.60 6865.1528‐01 16/07/2021 Slee Anderson and Pidgeon 624.80 INV 4931 Legal Fees 624.80 6865.1532‐01 16/07/2021 Soils Ain't Soils Bunbury 22.00 INV 80569 Clean Fill Sand 22.00 6865.1536‐01 16/07/2021 SOS Office Equipment 3,121.02 INV 573960 Photocopier Meter Readings ‐ June 2021 768.06 INV 573964 Photocopier Meter Readings ‐ June 2021 144.71 INV 573973 Photocopier Meter Readings ‐ June 2021 314.44 INV 573965 Photocopier Meter Readings ‐ June 2021 254.89 INV 573966 Photocopier Meter Readings ‐ June 2021 27.91 INV 573968 Photocopier Meter Readings ‐ June 2021 25.96 INV 573969 Photocopier Meter Readings ‐ June 2021 969.19 INV 573970 Photocopier Meter Readings ‐ June 2021 154.65 INV 573971 Photocopier Meter Readings ‐ June 2021 47.55 INV 573972 Photocopier Meter Readings ‐ June 2021 74.49 INV 573975 Photocopier Meter Readings ‐ June 2021 153.98 INV 574056 Photocopier Meter Readings ‐ June 2021 96.83 INV 573963 Photocopier Meter Readings ‐ June 2021 88.36 6865.1541‐01 16/07/2021 Southern Lock and Security 362.00 INV C8360 Door Lock/Bolts 362.00 6865.1600‐01 16/07/2021 South West Auto Electrical and Air Conditioning 583.00 INV 16948 Vehicle Maintenance/Repairs ‐ BY778 583.00 6865.1678‐01 16/07/2021 Plant Supply Co 18,562.50 INV 65060 Plants and Trees 18,562.50 6865.1704‐01 16/07/2021 Toll Transport Pty Ltd 250.09 INV 0512‐C209150 Freight 250.09 6865.1722‐01 16/07/2021 Townsend Paint Supplies 724.70 INV 80780 Paint Supplies 164.30 INV 80586 Paint Supplies 124.80 INV 80758 Paint Supplies 149.80 INV 80775 Paint Supplies 27.05 INV 80853 Paint Supplies 91.25 INV 80799 Paint Supplies 167.50 6865.174‐01 16/07/2021 Benara Nurseries 33,915.60 INV 307566 Plants and Trees ‐ Various Locations 12,799.40 INV 307567 12,607.70 Plants and Trees ‐ Various Locations

17 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 306506 Plants and Trees ‐ Entry Statement 8,508.50 6865.1809‐01 16/07/2021 Laundry Services Bunbury 519.54 INV 2360 Laundry Services ‐ June 2021 175.84 INV 2332 Laundry Services ‐ Meat Inspectors June 2021 343.70 6865.1830‐01 16/07/2021 West Australian Newspapers Ltd ‐ Advertising 196.57 INV 95915/JUN21 Newspapers ‐ Administration 101.97 INV 73627062021 Newspapers ‐ SWSC 94.60 6865.1838‐01 16/07/2021 Synergy 101,161.78 INV 995010120/JUN21 Electricity Charges ‐ 29/04/2021 to 28/06/2021 113.96 INV 868062650/JUN21 Electricity Charges ‐ 30/04/2021 to 29/06/2021 112.53 INV 155651490/JUN21 Electricity Charges ‐ 24/04/2021 to 23/06/2021 151.86 INV 506257720/JUN21 Electricity Charges ‐ 01/06/2021 to 30/06/2021 1,401.59 INV 944110160/JUN21 Electricity Charges ‐ 28/04/2021 to 24/06/2021 1,676.68 INV 946266110/JUL21 Electricity Charges ‐ 25/01/2021 to 21/06/2021 75,286.32 INV 304215320/JUL21 Gas Charges ‐ 1/06/2021 to 30/06/2021 20,397.48 INV 224851820/JUL21 Electricity Charges ‐ 28/05/2021 to 27/06/2021 1,390.19 INV 936780590/JUL21 Electricity Charges ‐ 30/04/2021 to 25/06/2021 105.15 INV 220548770/JUL21 Electricity Charges ‐ 16/04/2021 to 16/06/2021 526.02 6865.1867‐01 16/07/2021 Work Clobber ‐ Bunbury 2,383.35 INV 21‐00012029 Staff Uniform ‐ Works 602.95 INV 21‐00015069 Staff Uniform ‐ Parks & Reserves 305.25 INV 21‐00013466 Staff Uniform ‐ Parks & Reserves 513.26 INV 21‐00013918 Staff Uniform ‐ Works 117.49 INV 21‐00018500 Staff Uniform ‐ Works 161.10 INV 21‐00018166 Staff Uniform ‐ Waste 165.60 INV 21‐00015686 Staff Uniform ‐ Project & Asset Management 156.60 INV 21‐00018633 Embroidery Digitising Logo ‐ SWSC 47.00 INV 21‐00016274 Staff Uniform ‐ Parks & Reserves 137.70 INV 21‐00016593 Staff Uniform 176.40 6865.1941‐01 16/07/2021 Bunbury Geographe Chamber of Commerce & Industry 35.00 INV INV‐LGVOIB4Q Annual Budget Breakfast 2021/22 35.00 6865.197‐01 16/07/2021 BOC Limited 59.52 INV 4028723153 Gas Charges ‐ Depot 59.52 6865.2197‐01 16/07/2021 South West Pets 703.66 INV I0000001284 Animal Supplies ‐ BWP 703.66 6865.2209‐01 16/07/2021 Craven Foods 1,465.73 INV 4686106 Cafe Supplies ‐ SWSC 21.19 INV 4686105 Cafe Supplies ‐ SWSC 677.47 INV 4685929 381.75 Cafe Supplies ‐ SWSC

18 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 4686596 Cafe Supplies ‐ SWSC 385.32 6865.2269‐01 16/07/2021 Phillip Best Plumbing Pty Ltd 2,237.72 INV 13251 Plumbing Repairs ‐ Bunbury Airport 151.42 INV 13252 Plumbing Repairs ‐ Des Ugle Park 529.05 INV 13249 Airconditioning Repairs ‐ Bunbury Library 1,243.64 INV 13250 Plumbing Repairs ‐ BREC 313.61 6865.2301‐01 16/07/2021 BookEasy Australia Pty Ltd 220.00 INV 19698 BookEasy Fee ‐ June 2021 220.00 6865.256‐01 16/07/2021 Bunbury Cleaning Services 1,500.60 INV 8627 BBQ Cleaning ‐ June 2021 750.30 INV 8640 BBQ Cleaning ‐ July 2021 750.30 6865.2693‐01 16/07/2021 Kmart 34.00 INV 167016 4x Ear Phones ‐ SWSC 34.00 6865.277‐01 16/07/2021 Bunbury Hyundai and Volkswagen 147.80 INV HYFHB68787 Vehicle Maintenance ‐ BY786 73.90 INV HYFHB68806 Vehicle Maintenance ‐ BY776 73.90 6865.2779‐01 16/07/2021 City of Bunbury Volunteer Bushfire Brigade 7,500.00 INV 88 Emergency Services Levy 2021/22 7,500.00 6865.282‐01 16/07/2021 Bunbury Lawn and Garden 100.00 INV I24951 Greenwaste Dump Fee 100.00 6865.2883‐01 16/07/2021 Bunbury City Motorcycles 379.90 INV PI12104337 Purchase Helmet ‐ Rangers 379.90 6865.292‐01 16/07/2021 Bunbury Nissan 240.00 INV 302263 Vehicle Service ‐ BY748 240.00 6865.2927‐01 16/07/2021 West Oz Linemarking 330.00 INV 7653 Removal of Graffiti ‐ George & Strickland Street 330.00 6865.3‐01 16/07/2021 A & L Printers 8,539.25 INV 54418 Supply Map Pads ‐ BVIC 1,958.00 INV 54419 City Map Brochures ‐ BVIC 1,353.00 INV 54377 Catalogues 200x ‐ BRAG 2,343.25 INV 54453 Koombana Drive Billboard Update 1,427.50 INV 54452 Ocean Drive Billboard Update 1,457.50 6865.306‐01 16/07/2021 Bunbury Regional Entertainment Centre 1,000.00 INV 1251 Japanese Film Festival Satellite 2021 ‐ BREC Hire 1,000.00 6865.3093‐01 16/07/2021 RTS Diesel South West 4,650.99 INV 3257 Plant Maintenance ‐ BY713D 298.38 INV 3253 Plant Weekly Maintenance ‐ Various 426.80 INV 3258 Plant Maintenance ‐ BY716B 3,499.01 INV 3261 426.80 Plant Weekly Maintenance ‐ Various

19 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6865.311‐01 16/07/2021 Bunbury Runners Club Inc 750.00 INV 2021‐07‐04 Grant Funding Bunbury 3 Waters Running Festival 750.00 6865.317‐01 16/07/2021 City of Bunbury Surf Life Saving Club Inc 22,190.55 INV 2020/21 2020/2021 Capital Equipment Grant 11,254.48 INV 2019/20 2019/2020 Capital Equipment Grant 10,936.07 6865.3204‐01 16/07/2021 PFD Food Services Pty Ltd 1,402.60 INV KY707608 Cafe Supplies ‐ SWSC 812.00 INV KY737327 Cafe Supplies ‐ SWSC 590.60 6865.3307‐01 16/07/2021 Kone Elevators Pty Ltd 2,263.26 INV 198006353 Elevator Maintenance ‐ Administration 2,263.26 6865.335‐01 16/07/2021 Bunnings Group Limited 2,156.47 INV 2179/01674485 General Building/Maintenance Supplies 26.79 INV 2179/01476599 Orbital Sanding Discs 17.18 INV 2179/01674657 Edge Pull Sliding Door x2 & Adhesive 41.06 INV 2179/01481160 General Building/Maintenance Supplies 166.88 INV 2179/01262942 General Building/Maintenance Supplies 387.04 INV 2179/01481958 General Building/Maintenance Supplies 876.74 INV 2179/01481158 Grunt Rubbish Bags ‐ Waste 40.68 INV 2179/01479836 General Building/Maintenance Supplies 256.08 INV 2179/01480650 General Building/Maintenance Supplies 242.56 INV 2179/01262943 Supplies for Bin Repairs ‐ Waste 101.46 6865.3473‐01 16/07/2021 Instant Racking 600.00 INV 45329 Safety Inspection & Report ‐ 40 Bays Racking 600.00 6865.3511‐01 16/07/2021 Forkwest 710.23 INV 98404 CDS Refund Point Forklift Hire ‐ June 2021 710.23 6865.3549‐01 16/07/2021 Repco 265.05 INV 4310209732 Battery Charger 265.05 6865.364‐01 16/07/2021 Cape Automation 225.00 INV INV‐6321 Gate Repairs ‐ Depot 225.00 6865.3665‐01 16/07/2021 Prime Industrial Products Pty Ltd T/A Prime Supplies 495.18 INV 240088416 Safety Glasses/Cutting Discs/Coveralls ‐ Waste 495.18 6865.373‐01 16/07/2021 Cardno WA Pty Ltd 14,168.00 INV ICW212338 Koombana Bay Environmental Works 14,168.00 6865.3835‐01 16/07/2021 Avdata Australia 1,681.85 INV 150053719/JUN21 Flight Data/Transcription ‐ Bunbury Airport 1,681.85 6865.3848‐01 16/07/2021 Bunbury Farmers Market 387.69 INV 23349 Men's Group Catering ‐ BRAG 387.69 6865.3958‐01 16/07/2021 JCW Electrical Pty Ltd 8,365.09 INV 18570 838.30 Electrical Maintenance ‐ Hay Park Sth Multi Sports

20 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 18591 Electrical Maintenance ‐ Marlston Promenade 6,509.29 INV 18610 Electrical Maintenance ‐ Squash Courts SWSC 1,017.50 6865.3977‐01 16/07/2021 Western AG Pty Ltd 1,624.00 INV 70670 Herbicide Equipment 1,624.00 6865.4089‐01 16/07/2021 West Coast Shade Pty Ltd 3,388.00 INV 11241 Annual Shade Sail Repairs 2021 3,388.00 6865.4133‐01 16/07/2021 Freehills 2,530.00 INV 51023517 Legal Fees 1,980.00 INV 51023601 Legal Fees 550.00 6865.4159‐01 16/07/2021 Natural Area Holdings Pty Ltd 14,309.02 INV 15434 Stabilisation & Revegetation ‐ Boulter Heights 13,945.80 INV 15769 Natural Area Management Services 363.22 6865.4328‐01 16/07/2021 Bridgestone Australia Ltd 1,383.80 INV 86083714 Tyre Service ‐ BY749 1,383.80 6865.4437‐01 16/07/2021 Department of Transport 748.00 INV 8002768 Vehicle Searches ‐ June 2021 748.00 6865.446‐01 16/07/2021 Civica Pty Ltd 5,500.00 INV C/LGO21464 Authority Account Top Up 5,500.00 6865.4495‐01 16/07/2021 Toll Transport Pty Ltd ‐ City Library 29.23 INV 0152‐B796030 Freight 29.23 6865.4712‐01 16/07/2021 Light Application Pty Ltd 3,960.00 INV 83810 Koombana Bay Reprogram Feature Lighting ILCS 3,960.00 6865.48‐01 16/07/2021 Alinta Energy 1,480.90 INV 552000358/JUN21 Gas Charges ‐ 26/03/2021 to 28/06/2021 1,480.90 6865.4858‐01 16/07/2021 Arbor Guy 50,369.26 INV 86719 Tree Maintenance ‐ Prince Philip Drive 332.64 INV 86728 Tree Maintenance ‐ Western Power Cutting List 46,059.20 INV 86740 Tree Maintenance ‐ Regents Place 1,995.84 INV 86744 Tree Maintenance ‐ Ecclestone St 990.79 INV 86745 Tree Maintenance ‐ Clarke Street 990.79 6865.4899‐01 16/07/2021 Mastec Australia Pty Ltd 5,445.00 INV 81368 Bins ‐ Waste 5,445.00 6865.4984‐01 16/07/2021 Talent Propeller Trust 3,990.16 INV IN743603 Website Job Vacancy Advertisement ‐ June 2021 638.00 INV IN743633 Website Job Vacancy Advertisement ‐ June 2021 2,758.16 INV IN742604 Website Subscription ‐ June 2021 539.00 INV IN745586 Website Job Vacancy Amendment Fee 55.00 6865.4993‐01 16/07/2021 Vorgee 2,906.20 INV 158442 2,906.20 Googles & Swim Accessories ‐ SWSC

21 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6865.5012‐01 16/07/2021 Geographe French Australian Festivals Inc 33,000.00 INV INV‐0476 Grant Funding for Cinefest Oz 33,000.00 6865.5036‐01 16/07/2021 Environex International Pty Ltd 1,220.74 INV 292563 Chemicals and Cleaning Supplies 1,220.74 6865.5040‐01 16/07/2021 Australia Post ‐ Rates 115.68 INV 1010673678 Commission on Rates Payments ‐ June 2021 115.68 6865.5062‐01 16/07/2021 Department of Fire & Emergency Services 920.00 INV 53020901 DFES False Fire Alarm Attendance ‐ BREC 920.00 6865.527‐01 16/07/2021 Cross Security Services 577.50 INV 27634 Stirling Street Arts Centre ‐ Alarm Call Out 136.40 INV 27694 Security Access Update ‐ Admin Building 192.50 INV 27687 Security Software Update 248.60 6865.5283‐01 16/07/2021 The Decorative Lighting Company 1,960.84 INV 12667 Lighting Supplies 1,960.84 6865.5392‐01 16/07/2021 Acurix Networks Pty Ltd 2,600.40 INV 3069 Wi‐Fi Access Services BRAG & SWSC ‐ 2021/2022 2,600.40 6865.5412‐01 16/07/2021 Picton Civil Pty Ltd 407.00 INV P15039 Remove & Dispose Asbestos Pipe & Bag Big Swamp 407.00 6865.5625‐01 16/07/2021 DS Agencies Pty Ltd 1,622.50 INV INV‐156226 Park Seat 1,622.50 6865.5725‐01 16/07/2021 Officeworks Superstores Pty Ltd ‐ Bunbury (50693711) 965.90 INV 17846651 IT Equipment ‐ Bluetooth Mouse 114.00 INV 17853256 IT Equipment ‐ Bluetooth Mouse 56.00 INV 17493665 Vital Records Stationery 159.90 INV 17794953 Office Chair ‐ Strategy & Digital 636.00 6865.5741‐01 16/07/2021 Picton Tyre Centre Pty Ltd 1,296.00 INV J72944 Replace Tyres & Wheel Alignment ‐ BY726 1,296.00 6865.5795‐01 16/07/2021 Welcome Site 3,058.00 INV INV‐20953 Portable Washstand Hire 26/05/2021 to 23/06/2021 3,058.00 6865.5963‐01 16/07/2021 Wizard Pharmacy Bunbury Central 299.97 INV 250279 3x Epi‐Pens ‐ SWSC 299.97 6865.6095‐01 16/07/2021 PVR Industrial Pty Ltd 104.50 INV R11773 Pump Station Maintenance ‐ Surf Club 104.50 6865.6164‐01 16/07/2021 Westate Holdings Pty Ltd T/A Hancock Memorials 1,760.00 INV 29 Plain Bronze Plaque x2 1,760.00 6865.6202‐01 16/07/2021 Easisalary (Easifleet) 2,185.12 INV 171861 Novated Lease Payment ‐ F/E 06/07/2021 2,185.12 6865.6247‐01 16/07/2021 Octy Water Pty Ltd T/A Aquamonix 24,349.00 INV 67985 2,244.00 Water Controller Repair ‐ Supply Emflux

22 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 67996 SCADA Cloud Base System Subscription 10,546.80 INV 67940 Reticulation Control Meter 3,887.90 INV 68065 Water Controller Repair ‐ Hay Park Soccer 933.90 INV 68067 Water Controller Repair ‐ Various 825.00 INV 68078 Supply and Install Flow Meter 5,911.40 6865.6266‐01 16/07/2021 CB Traffic Solutions Pty Ltd 12,063.86 INV 6682 Traffic Management ‐ Tingle & Kingia Street 3,107.79 INV 6684 Traffic Management ‐ Sandridge Road 600.60 INV 6683 Traffic Management ‐ Estuary Drive 925.65 INV 6685 Traffic Management ‐ Clifton Street 6,847.92 INV 6834 Traffic Management ‐ Washington Ave 581.90 6865.6453‐01 16/07/2021 ASP Security Personnel / Alliance Security Personnel 1,988.80 INV 3673 Banking & Mail Collection ‐ June 2021 1,334.30 INV 3674 Parking Meter Coin Collection ‐ June 2021 654.50 6865.6475‐01 16/07/2021 St John Ambulance Western Australia Ltd 128.00 INV FAINV00824364 Staff First Aid Training ‐ Community Facilities 128.00 6865.6532‐01 16/07/2021 SG Fleet Australia Pty Ltd ‐ Novated Leases 2,684.01 INV FTR2701561 Novated Lease Payment ‐ F/E 06/07/2021 2,684.01 6865.6593‐01 16/07/2021 Spencer Signs 495.00 INV 25408 23x Banner Bags for Events Banners 495.00 6865.6643‐01 16/07/2021 Trustee for Teamworx Unit Trust 453.00 INV 4182291 Merchandise ‐ BWP 453.00 6865.6685‐01 16/07/2021 DX Print Group Pty Ltd 407.00 INV 94567 Waste Calendars ‐ Waste 407.00 6865.6742‐01 16/07/2021 Pablo Sheamus Hughes 100.00 INV 30062021 Artist Talk ‐ BRAG 100.00 6865.6749‐01 16/07/2021 Smith Constructions WA 360,990.18 INV INV‐01333 Hay Park North Sports Pavilion ‐ Claim 7 360,990.18 6865.6787‐01 16/07/2021 McDonald Fencing ‐ Heelan Family Trust 121.00 INV INV‐3969 Fencing ‐ Maidens Reserve 121.00 6865.7018‐01 16/07/2021 On2it Graphics 66.00 INV INV‐2607 20x Isolation Stickers 66.00 6865.7065‐01 16/07/2021 Dynamic Security Management Pty Ltd 2,332.55 INV 27 Alarm Call Outs ‐ June 2021 2,332.55 6865.7122‐01 16/07/2021 Integra WaterTreatment Solutions 198.00 INV PB607387 Quarterly Service Solar System ‐ SWSC 198.00 6865.7125‐01 16/07/2021 Ultimate Auto Service & Restoration Centre 1,402.00 INV 231946 Vehicle Service ‐ BY432J 1,094.90 INV 231978 307.10 Vehicle Service ‐ BY724

23 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6865.7206‐01 16/07/2021 Active Discovery 550.00 INV 182233 Repair Flying Fox Cableway ‐ Koombana Foreshore 550.00 6865.7229‐01 16/07/2021 Blue Steel Roofing 1,479.50 INV IV00000000695 Roof Maintenance ‐ SWSC / SWAS Office 176.00 INV IV00000000696 Roof Maintenance ‐ Council Chambers 1,303.50 6865.7254‐01 16/07/2021 Bossea Pty Ltd T/A South West Recycling 396.00 INV INV‐4465 Confidential Document Disposal 132.00 INV INV‐4496 Confidential Document Disposal 132.00 INV INV‐4512 Confidential Bin Disposal ‐ 2nd Floor 66.00 INV INV‐4493 Confidential Document Disposal ‐ Depot 66.00 6865.7317‐01 16/07/2021 VROC Australia Pty Ltd 26,400.00 INV INV‐0161 Decorative Lighting Project 26,400.00 6865.7326‐01 16/07/2021 The Information Management Group Pty Ltd (TIMG) 516.38 INV 92931235 Records Offsite Storage Fee ‐ June 2021 516.38 6865.7335‐01 16/07/2021 Naturaliste Turf 3,748.35 INV INV‐0797 Bunbury Airport Ground Maintenance 2020/2021 3,748.35 6865.739‐01 16/07/2021 Brownes Food Operations Pty Ltd 261.87 INV 16043686 Cafe Supplies ‐ SWSC 261.87 6865.7464‐01 16/07/2021 Bunbury Transmission and Driveline (Vinewalk Enterprises Pty Ltd) 1,055.00 INV 18566 Vehicle Maintenance ‐ BY901K 1,055.00 6865.7607‐01 16/07/2021 Photography Group of Bunbury 1,000.00 INV PGOB002 Photography Sponsorship ‐ Biennial Exchange 1,000.00 6865.7875‐01 16/07/2021 Miss S J Duke 35.44 INV REIMBURSE Reimbursement for Parking (Training) 35.44 6865.8018‐01 16/07/2021 Tracy Elizabeth Bellotti 500.00 INV 30062021 Workshop Facilitation Katanning NAP ‐ BRAG 500.00 6865.8032‐01 16/07/2021 Abacus Solutions Pty Ltd 129.80 INV CB‐8137 Monthly Subscription ‐ BWP July 2021 129.80 6865.8046‐01 16/07/2021 Palmzy Images 350.00 INV 31 Photography Services / Noongar Country 2021 ‐ BRAG 350.00 6865.8089‐01 16/07/2021 Paradigm Cleaning and Professional Services Pty Ltd 108.90 INV 9044 Clean Bricknell Shell for NAIDOC Event 108.90 6865.8111‐01 16/07/2021 Protector Fire Services Pty Ltd 427.90 INV 10053805 Fire Equipment Servicing ‐ Animal Care 157.30 INV 10054131 Fire Equipment Service ‐ Withers Library 270.60 6865.8144‐01 16/07/2021 WA Mechanical and Site Services 2,427.80 INV INV‐0962 Vehicle Maintenance ‐ BY83298 298.78 INV INV‐0960 Vehicle Maintenance ‐ BY719 291.75 INV INV‐0964 738.65 Vehicle Maintenance ‐ BY906W

24 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV INV‐0963 Vehicle Maintenance ‐ BY83299 147.18 INV INV‐0957 Vehicle Maintenance ‐ 1TTB999 197.51 INV INV‐0958 Vehicle Maintenance ‐ BY112S 753.93 6865.8226‐01 16/07/2021 Nutrien Ag Solutions Limited 1,214.40 INV 904944678 Herbicide 1,214.40 6865.83‐01 16/07/2021 Aqwest 63.67 INV 41233156/JUN21 Interim Supply Fee Adjustment ‐ Reserve Jetty Bath 63.67 6865.8403‐01 16/07/2021 AMD Audit & Assurance Pty Ltd 462.00 INV 802391 Acquittal Audit ‐ Prepare Airport Development Plan 462.00 6865.849‐01 16/07/2021 Hanson Construction Materials Pty Ltd 319.00 INV 73407523 Concrete ‐ White Street 319.00 6865.8522‐01 16/07/2021 Rohin Patrick Kickett 720.00 INV 2001358 NAP Workshop ‐ BRAG 720.00 6865.853‐01 16/07/2021 Harradine & Associates Veterinary Surgeons 49.95 INV 1078746 Veterinary Consultations ‐ BWP 49.95 6865.869‐01 16/07/2021 Acumentis South West ‐ Southpoint Nominees Pty Ltd 2,200.00 INV 2106027298.1 Valuation ‐ South Western Highway Picton 2,200.00 6865.8729‐01 16/07/2021 Logiwest Express 37.18 INV 288966 Freight 37.18 6865.8732‐01 16/07/2021 Shannon Jade Clohessy 720.00 INV 30062021 Workshop Facilitation in Katanning ‐ BRAG 500.00 INV 16062021 NAP Professional Development Course ‐ BRAG 220.00 6865.8868‐01 16/07/2021 Fuller New & Secondhand 699.00 INV 2318 Vintage Wooden Desk ‐ Museum 699.00 6865.8885‐01 16/07/2021 Cox Architecture Pty Ltd 7,700.00 INV 620092.00‐6 SWSC Feasibility Study & Concept Design 7,700.00 6865.9002‐01 16/07/2021 Fernihough Pty Ltd T/A Brick and Mortar Restoration 7,130.20 INV I14422CLAIM#2 Brick Restoration ‐ Lady Mitchell Health Clinic #2 7,130.20 6865.9060‐01 16/07/2021 The Trustee for the Chisholm Family Trust T/A Birds Eye Media 6,222.92 INV INV‐0744 Time Lapse Camera Hire ‐ Bunbury Youth Precinct 6,222.92 6865.906‐01 16/07/2021 Huggable Toys 276.76 INV 45874 Merchandise ‐ BWP 276.76 6865.9065‐01 16/07/2021 Ms J Scott 121.09 INV Refund Reimbursement ‐ Items for Museum 121.09 6865.9114‐01 16/07/2021 Ausmic Pest Control 385.00 INV 2740 Pest Control ‐ Bryant & Wisteria Street 385.00 6865.9156‐01 16/07/2021 Whiskey & Boots 1,000.00 INV 2051 Artist Fee / Mama Stitch ‐ BRAG 1,000.00 6865.9269‐01 16/07/2021 Woolkabunning Kiaka Aboriginal Corporation 643.50

25 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV INV‐0970 Mayor & Councillor Visit/Function Hire & Lunch 643.50 6865.9282‐01 16/07/2021 Victoria Coyne 500.00 INV 1 Noongar Arts Program Workshop Facilitation ‐ BRAG 500.00 6865.9287‐01 16/07/2021 Ahoy Management 495.00 INV 105 Advertising ‐ Lost and Found Festival Program 495.00 6865.9290‐01 16/07/2021 Mr J Quinn 488.71 INV 29062021 Administration Support Noongar Country ‐ BRAG 488.71 6865.9297‐01 16/07/2021 C.E.M. Alliance Pty Ltd 21,692.00 INV 7687 Replace Fire Doors to BREC Substation 21,692.00 6865.9299‐01 16/07/2021 Julian Vassay 1,820.00 INV 1 Man vs Fat Program Coach ‐ SWSC 1,820.00 6865.9300‐01 16/07/2021 Katelyn Whitehurst 100.00 INV 04072021 Artist Talk / Noongar Country 2021 ‐ BRAG 100.00 6865.9302‐01 16/07/2021 Corey James Khan 500.00 INV BRAG‐0001 Noongar Country Exhibition Film Entry ‐ BRAG 500.00 6868.2873‐01 23/07/2021 Smart Urban 1,716.00 INV 30326 Bollard Black Sleeves with Inserts x50 1,716.00 6869.9296‐01 23/07/2021 Paul David Rossiter & Joanne Rossiter 2,491.12 INV ASN50111 Rates Refund 2,491.12 6869.9321‐01 23/07/2021 Ian Millichamp & Rachel Nicole Millichamp 1,555.99 INV ASN51530 Rates Refund 1,555.99 6869.9322‐01 23/07/2021 Janine Dawn Eriksson 489.49 INV ASN10383 Rates Refund 489.49 6869.9332‐01 23/07/2021 Steve Emil Johnston & Sharon Ann Johnston 1,816.10 INV ASN51107 Rates Refund 1,816.10 6870.1275‐01 23/07/2021 O'Brien Glass Industries 439.08 INV 781369547 Supply & Fit Windscreen ‐ BY97920 439.08 6870.1295‐01 23/07/2021 Outdoor World Bunbury 310.20 INV 5.2021.120.1 Refund ‐ Planning Application & Advertising 228.60 INV 5.2021.152.1 Refund ‐ Advertising Planning Not Required 81.60 6870.1419‐01 23/07/2021 Holcim Australia Pty Ltd 211.20 INV 9407605052 Concrete ‐ Victoria/Clifton Street 211.20 6870.1434‐01 23/07/2021 Rexel Electrical Supplies Pty Ltd 2,186.77 INV 11177863 Electrical Supplies ‐ Lights, Ext Leads 2,186.77 6870.1437‐01 23/07/2021 Ricoh Business Centre 47.76 INV 150396 Photocopier Meter Readings ‐ Withers Library 47.76 6870.1541‐01 23/07/2021 Southern Lock and Security 150.02 INV C9254 Indicator Bolts 150.02 6870.1552‐01 23/07/2021 Spotlight 194.50

26 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 84020016692 Craft Materials / School Holiday Program ‐ Museum 194.50 6870.1555‐01 23/07/2021 Spurling Engineering 12,815.00 INV 12543 Modify Beach Mat Ramp 324.50 INV 12529 Repairs to Bollards 275.00 INV 12525 Repair Damaged Tail Gate ‐ BY792 742.50 INV 12548 Modify Whipper Snipper Support Brackets ‐ BY83298 352.00 INV 12551 Supply & Fit Ladders ‐ BY742 1,969.00 INV 12527 Modify Trailer Tail Gate ‐ BY86687 148.50 INV 12524 Supply 8x Aluminium Cover Plates 302.50 INV 12528 Fabricate 7x HDG Sign Bases for Jetty Timbers 1,848.00 INV 12550 Repair Hands Oval Scoreboard Floor, Replace Timber 6,578.00 INV 12526 Straighten & Repair Damaged Sign Base 275.00 6870.1561‐01 23/07/2021 Staley Food & Packaging 244.72 INV 1794162 Cafe Supplies ‐ SWSC 244.72 6870.1613‐01 23/07/2021 South West Locksmiths 3,576.61 INV 17382 Key/Lock Repairs ‐ Carpark Electrical Cabinet 130.81 INV 17441 Key/Lock Repairs ‐ Electrical Cabinet Richmond St 350.74 INV 17462 Lock Repairs ‐ Koombana Bay Wheel Chair Store 164.67 INV 17485 Key/Lock Repairs ‐ Multi Sports Pavilion 2,414.83 INV 17509 Key/Lock Repairs ‐ Bunbury Library 318.67 INV 17510 Key/Lock Repairs ‐ Maidens Park BBQ 196.89 6870.1623‐01 23/07/2021 South West Septics 588.50 INV IV00000001697 Empty Waste Oil Sumps ‐ Depot 588.50 6870.1704‐01 23/07/2021 Toll Transport Pty Ltd 23.87 INV 0513‐C209150 Freight 23.87 6870.1747‐01 23/07/2021 U R Safe Pty Ltd 268.40 INV 16586 Electrical Fence Service ‐ Dog Pound 268.40 6870.1790‐01 23/07/2021 Western Australian Local Government Association 33,525.97 INV I3087877 Local Laws Service Subscription 2021/22 709.50 INV I3087878 Governance Service Subscription 2021/22 1,217.37 INV I3087875 Association Membership Subscription 2021/22 26,341.10 INV I3087876 Tax & Procurement Services Subscription 2021/22 5,258.00 6870.1830‐01 23/07/2021 West Australian Newspapers Ltd ‐ Advertising 6,152.70 INV 1009146220210531 Advertising ‐ May 2021 4,234.80 INV 1009146220210630 Advertising ‐ June 2021 1,917.90 6870.1838‐01 23/07/2021 Synergy 6,489.63 INV 202454690/JUN21 Electricity Charges ‐ 18/05/2021 to 14/06/2021 4,222.58 INV 772901230/JUL21 Electricity Charges ‐ 14/05/2021 to 13/07/2021 122.38 INV 747890830/JUL21 119.97 Electricity Charges ‐ 13/05/2021 to 13/07/2021

27 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 636506250/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 223.01 INV 720027020/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 109.10 INV 552595330/JUL21 Electricity Charges ‐ 07/05/2021 to 06/07/2021 112.73 INV 988423140/JUL21 Electricity Charges ‐ 12/05/2021 to 09/07/2021 443.89 INV 338023710/JUL21 Electricity Charges ‐ 12/05/2021 to 09/07/2021 126.12 INV 770120590/JUL21 Electricity Charges ‐ 12/05/2021 to 09/07/2021 125.26 INV 778356350/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 109.10 INV 520755940/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 126.94 INV 251599630/JUL21 Electricity Charges ‐ 12/05/2021 to 09/07/2021 425.74 INV 951172100/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 109.97 INV 795575230/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 112.84 6870.1867‐01 23/07/2021 Work Clobber ‐ Bunbury 1,346.90 INV 21‐00007072 Staff Uniform ‐ Community Services 1,166.90 INV 21‐00019911 Staff Uniform ‐ Infrastructure 180.00 6870.187‐01 23/07/2021 Big W Discount Store 11.00 INV 83575 Library Room Hire Equipment 11.00 6870.1996‐01 23/07/2021 Win Television WA Pty Ltd 872.30 INV 1080318‐3 Advertising ‐ BWP 872.30 6870.2070‐01 23/07/2021 Passionate Baker 255.84 INV 149064 Cafe Supplies ‐ SWSC 31.58 INV 148971 Cafe Supplies ‐ SWSC 28.38 INV 148867 Cafe Supplies ‐ SWSC 28.38 INV 148741 Cafe Supplies ‐ SWSC 47.58 INV 149519 Cafe Supplies ‐ SWSC 28.38 INV 149281 Cafe Supplies ‐ SWSC 31.58 INV 149389 Cafe Supplies ‐ SWSC 31.58 INV 149186 Cafe Supplies ‐ SWSC 28.38 6870.2197‐01 23/07/2021 South West Pets 455.51 INV I0000001288 Animal Supplies ‐ BWP 455.51 6870.2202‐01 23/07/2021 Woolworths Limited 1,137.00 INV 4062021 Local Stock ‐ Library 1,137.00 6870.2209‐01 23/07/2021 Craven Foods 1,018.72 INV 4686874 Cafe Supplies ‐ SWSC 632.28 INV 4689128 Cafe Supplies ‐ SWSC 256.17 INV 4688978 Cafe Supplies ‐ BWP 130.27 6870.2267‐01 23/07/2021 Les Mills Asia Pacific 1,395.39 INV 1144130 SWSC Gym Licence Fee ‐ July 2021 1,395.39 6870.2269‐01 23/07/2021 Phillip Best Plumbing Pty Ltd 4,855.46 INV 13272 416.60 Plumbing Repairs ‐ Stephen St Exeloo

28 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 13277 Plumbing Repairs ‐ Pelican Point Boat Ramp 214.12 INV 13279 Plumbing Repairs ‐ Venezia Boulevard 191.86 INV 13280 Plumbing Repairs ‐ Depot 189.20 INV 13285 Plumbing Repairs ‐ Lyons Cove Sykes Foreshore Toil 90.20 INV 13287 Plumbing Repairs ‐ Library 361.51 INV 13213 Plumbing Repairs ‐ SWSC 1,361.00 INV 13276 Plumbing Repairs ‐ SWSC 166.10 INV 13273 Plumbing Repairs ‐ Surf Club Toilet Block 123.92 INV 13274 Plumbing Repairs ‐ SWSC Group Fitness Male Toilets 178.78 INV 13281 Plumbing Repairs ‐ Koombana Bay Male Toilets 132.72 INV 13282 Plumbing Repairs ‐ Hands Oval Main Changerooms 404.80 INV 13283 Plumbing Repairs ‐ Stirling St Boat Ramp Toilets 157.30 INV 13284 Plumbing Repairs ‐ Multisports Pavilion 225.50 INV 13286 Plumbing Repairs ‐ SSAC 641.85 6870.2306‐01 23/07/2021 United Equipment Pty Limited 71.50 INV 62IP10122 Gas for Forklift 71.50 6870.2342‐01 23/07/2021 iSUBSCRIBE 3,270.15 INV INV‐41586 Periodical Subscriptions 2021/2022 ‐ Library 3,270.15 6870.242‐01 23/07/2021 Bunbury Batteries & Radiators 607.40 INV 120601 Vehicle Maintenance ‐ BY90K 345.40 INV 120592 Vehicle Maintenance ‐ BY721 262.00 6870.2453‐01 23/07/2021 Dormakaba Australia Pty Ltd 647.82 INV 35WA879982 Automatic Door Servicing ‐ Museum 647.82 6870.2685‐01 23/07/2021 Youth Affairs Council WA Inc 275.00 INV 3715 Youth Affairs Council WA Membership 2021/22 275.00 6870.271‐01 23/07/2021 Bunbury Harvey Regional Council 48,604.73 INV INV‐0710 Waste Disposal Stanley Road Rangers ‐ June 2021 22.00 INV INV‐0668 Waste Disposal Stanley Road ‐ June 2021 30,746.02 INV INV‐0697 Organics Disposal Banksia Road ‐ June 2021 17,096.31 INV INV‐0676 Waste Disposal C&M, Parks & Gardens ‐ June 2021 740.40 6870.282‐01 23/07/2021 Bunbury Lawn and Garden 200.00 INV I24969 Greenwaste Dump Fee 120.00 INV I24996 Greenwaste Dump Fee 80.00 6870.283‐01 23/07/2021 Bunbury Machinery 609.26 INV SIB08560 Plant Maintenance ‐ BY112S 372.90 INV SIB08794 Machinery Hire ‐ Excavator 236.36 6870.2849‐01 23/07/2021 Waterlogic Australia Pty Ltd 471.24 INV CD‐3145864 SWSC Equipment Rental Service ‐ July 2021 471.24 6870.3‐01 23/07/2021 A & L Printers 77.00

29 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 54504 Exhibition Didactics / Remembrance ‐ BRAG 77.00 6870.3093‐01 23/07/2021 RTS Diesel South West 426.80 INV 3263 Pant Weekly Maintenance ‐ Various 426.80 6870.3167‐01 23/07/2021 Perfect Landscapes 10,153.00 INV INV‐6225 Lawn & Garden Maintenance ‐ Carob/Holywell St 726.00 INV INV‐6216 Lawn & Garden Maintenance ‐ Usher 5,104.00 INV INV‐6212 Lawn & Garden Maintenance ‐ Northwood Gardens 110.00 INV INV‐6215 Lawn & Garden Maintenance ‐ Forrest & Old Coast Rd 4,213.00 6870.3204‐01 23/07/2021 PFD Food Services Pty Ltd 3,579.30 INV KY644683 Cafe Supplies ‐ SWSC 636.60 INV KY775912 Cafe Supplies ‐ SWSC 637.20 INV KY804681 Cafe Supplies ‐ SWSC 792.10 INV KY865076 Cafe Supplies ‐ SWSC 655.30 INV KY992029 Cafe Supplies ‐ SWSC 858.10 6870.335‐01 23/07/2021 Bunnings Group Limited 1,701.13 INV 2179/01478867 Torches 60.64 INV 2179/01167241 General Building/Maintenance Supplies 90.18 INV 2179/99842433 Shadecloth & Roofing Steel ‐ BWP 825.76 INV 2179/00154487 Pots, Basket Liners, Pebbles 55.72 INV 2179/00156907 Equipment for Planting Days 466.84 INV 2179/01479103 General Building/Maintenance Supplies 122.57 INV 2179/01476434 Spanner & Wrench Sets ‐ BY983802 79.42 6870.3376‐01 23/07/2021 Sonic HealthPlus 440.56 INV 2370767 Pre‐Employment Medicals 440.56 6870.3426‐01 23/07/2021 Department of Premier and Cabinet 185.40 INV 1000813 Gazette Publishing ‐ Scheme Amendment Rezoning / C 185.40 6870.3511‐01 23/07/2021 Forkwest 571.99 INV 98403 Equipment Hire ‐ Rotator & Slipper June 2021 571.99 6870.36‐01 23/07/2021 Airport Lighting Specialists 1,111.00 INV IN23051 Maintenance Supplies & Repair ‐ Airport 1,111.00 6870.3665‐01 23/07/2021 Prime Industrial Products Pty Ltd T/A Prime Supplies 89.76 INV 240090503 Knee Pads 89.76 6870.3836‐01 23/07/2021 Southern Cross Austereo Pty Ltd 4,653.00 INV 71201157 SWSC Radio Advertising 4,653.00 6870.3873‐01 23/07/2021 Australind Mini Earthworks 3,599.72 INV 1749 Earthworks ‐ Laneway Behind Old Fire Station 210.37 INV 1750 Earthworks ‐ Koombana Beach 303.87 INV 1752 Earthworks ‐ Back Beach Access Ramps 444.12 INV 1751 748.00 Earthworks ‐ Maidens Reserve

30 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 1754 Earthworks ‐ Albert Road 724.62 INV 1753 Earthworks ‐ Remove Sand Pelican Point, Surf Club 864.87 INV 1755 Earthworks ‐ Big Swamp 303.87 6870.3958‐01 23/07/2021 JCW Electrical Pty Ltd 49,911.34 INV 18615 Electrical Maintenance ‐ Administration 5,995.00 INV 18622 Electrical Maintenance ‐ Maidens Reserve 21,219.14 INV 18631 Electrical Maintenance ‐ Ocean Drive 13,750.00 INV 18632 Electrical Maintenance ‐ BRAG 86.35 INV 18633 Electrical Maintenance ‐ Container Deposit Scheme 83.38 INV 18649 Electrical Maintenance ‐ Bunbury Yacht Club 286.00 INV 18621 Electrical Maintenance ‐ Boulters Heights 2,220.90 INV 18638 Electrical Maintenance ‐ SWSC 124.30 INV 18589 Electrical Maintenance ‐ BREC 6,146.27 6870.415‐01 23/07/2021 City & Regional Fuels 580.11 INV 575737 Unleaded Petrol 580.11 6870.4159‐01 23/07/2021 Natural Area Holdings Pty Ltd 7,906.86 INV 15623 Natural Area Management Services ‐ Various 2,500.03 INV 15679 Natural Area Management Services ‐ Various 3,344.90 INV 15743 Natural Area Management Services ‐ Various 2,061.93 6870.4208‐01 23/07/2021 Seek Limited 2,971.69 INV 97654682 Recruitment Advertising ‐ June 2021 2,971.69 6870.4328‐01 23/07/2021 Bridgestone Australia Ltd 2,749.45 INV 86034490 Tyre Service ‐ BY713D 1,361.25 INV 86123313 Tyre Service ‐ BY749 1,388.20 6870.454‐01 23/07/2021 Cleanaway Pty Ltd (SWSC) 829.48 INV 21633806 Bin Hire ‐ SWSC 829.48 6870.462‐01 23/07/2021 Coca Cola Amatil (Aust) Pty Ltd 4,312.62 INV 225766722 Cafe Supplies ‐ SWSC 3,060.61 INV 225875589 Cafe Supplies ‐ SWSC 351.48 INV 225990961 Cafe Supplies ‐ SWSC 900.53 6870.4918‐01 23/07/2021 Hastie Waste 110.00 INV 50701 Hooklift Bin Hire 110.00 6870.5036‐01 23/07/2021 Environex International Pty Ltd 877.73 INV 292316 Chemicals and Cleaning Supplies ‐ SWSC 877.73 6870.5099‐01 23/07/2021 Talis Consultants Pty Ltd 2,406.75 INV 23079 Mangles Reserve GME 2020/2021 825.00 INV 23078 Site Investigation ‐ Nuytsia DSI 1,581.75 6870.5119‐01 23/07/2021 Seashore Engineering Pty Ltd 2,222.00 INV SE084‐21 2,222.00 Pelican Point Canals Dredging Consulting

31 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6870.5256‐01 23/07/2021 Advanced Electrical Equipment Pty Ltd 424.60 INV 1288674 Electrical Supplies ‐ Downlights 424.60 6870.5347‐01 23/07/2021 Bunbury Poolwerx 695.70 INV INVBUN6805 Public Art Service ‐ Brother & Sister 290.70 INV INVBUN6804 Public Art Service ‐ Revolving Ball 405.00 6870.5412‐01 23/07/2021 Picton Civil Pty Ltd 12,687.40 INV P15115 Removal of Logs 748.00 INV P15111 Hire of Machinery ‐ Dog Pound 11,939.40 6870.5467‐01 23/07/2021 JB Hi‐Fi Group Pty Ltd 27,177.00 INV BD0500678 IT Equipment ‐ Docks/Keyboards/Tablets 9,482.00 INV BD0504703 IT Equipment ‐ HP ProBook's, Pro Docking Stations, 7,406.00 INV BD0504847 IT Equipment ‐ HP ProBook 9,975.00 INV BD0504609 IT Equipment ‐ Cables 314.00 6870.5610‐01 23/07/2021 Bolinda Publishing Pty Ltd 54.23 INV 234582 Local Stock ‐ Library 54.23 6870.5725‐01 23/07/2021 Officeworks Superstores Pty Ltd ‐ Bunbury (50693711) 351.66 INV 17970982 Stationery, Display & Sign Holders ‐ Museum 92.12 INV 606329638 Wall Planner ‐ Rangers 27.98 INV 17970561 Stationery ‐ Museum 231.56 6870.5741‐01 23/07/2021 Picton Tyre Centre Pty Ltd 113.00 INV J72921 Tyre & Tube Replacement ‐ BY754S 74.00 INV J72984 Tyre Repairs ‐ BY83298 39.00 6870.591‐01 23/07/2021 Landgate 1,236.91 INV 366408‐10000417 Rates Schedule G2021/11 & 12 1,236.91 6870.601‐01 23/07/2021 Dial Before You Dig WA Ltd 1,565.19 INV 162369 DBYD Referral Fee ‐ April to June 2021 1,565.19 6870.6045‐01 23/07/2021 IXOM Operations Pty Ltd 337.26 INV 6401174 Chlorine ‐ SWSC 337.26 6870.6081‐01 23/07/2021 Marketforce Pty Ltd 1,115.54 INV 39155 Public Notice ‐ Local Government Tenders 328.94 INV 39154 Public Notice ‐ Local Government Tenders 305.76 INV 39156 Public Notice ‐ Local Government Tenders 480.84 6870.6095‐01 23/07/2021 PVR Industrial Pty Ltd 104.50 INV R11774 Pump Station Maintenance ‐ Multi Sports/Hockey 104.50 6870.6139‐01 23/07/2021 Better Telco Solutions Pty Ltd 2,150.28 INV 92689 CCTV Maintenance ‐ Various 1,522.40 INV 92690 CCTV Maintenance ‐ Carey Street 330.88 INV 92691 CCTV Maintenance ‐ Bonnefoi Boulevard 297.00 6870.6221‐01 23/07/2021 West Australian Newspapers Ltd ‐ SWSC 208.98

32 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 73604072021 Newspapers ‐ SWSC 97.91 INV 73611072021 Newspapers ‐ SWSC 111.07 6870.6247‐01 23/07/2021 Octy Water Pty Ltd T/A Aquamonix 16,992.25 INV 68029 Supply & Install Water Controller ‐ Kimberley Park 5,854.75 INV 68028 Supply & Install Water Controller ‐ DC Foster Park 5,854.75 INV 68027 Supply & Install Water Controller ‐ Bob Howell Park 5,282.75 6870.6258‐01 23/07/2021 Targa West 1,050.00 INV INV‐0029 Grant Funding ‐ Targa Bunbury Rallysprint 1,050.00 6870.6266‐01 23/07/2021 CB Traffic Solutions Pty Ltd 24,291.47 INV 6799 Traffic Management ‐ Tingle Street 3,411.79 INV 6797 Traffic Management ‐ Sandridge Road 6,659.96 INV 6800 Traffic Management ‐ Carey St & Ommaney St 1,034.55 INV 6801 Traffic Management ‐ Blair Street 245.03 INV 6802 Traffic Management ‐ Harris Road 1,260.60 INV 6804 Traffic Management ‐ Trinity & Ocean Drive 791.59 INV 6798 Traffic Management ‐ Clifton Street 7,865.28 INV 6805 Traffic Management ‐ Halifax Drive & Profit St 830.37 INV 6796 Traffic Management ‐ Sandridge Road 526.35 INV 6803 Traffic Management ‐ Harris Road 476.85 INV 6722 Traffic Management ‐ Clifton/Victoria Street 1,189.10 6870.6365‐01 23/07/2021 Corsign WA Pty Ltd 6,613.20 INV 58145 Signage Materials 1,137.40 INV 58290 Signage Materials 2,112.00 INV 58151 Signage Materials 1,625.80 INV 57214 Signage Materials 1,738.00 6870.6381‐01 23/07/2021 Holiday Guide Pty Ltd 67.02 INV INV‐2833 WA Holiday Guide Marketing Fee/BookEasy May & June 67.02 6870.6453‐01 23/07/2021 ASP Security Personnel / Alliance Security Personnel 8,121.00 INV 3721 Container Deposit Scheme 4,060.50 INV 3720 Container Deposit Scheme 4,060.50 6870.6475‐01 23/07/2021 St John Ambulance Western Australia Ltd 256.00 INV FAINV00837246 Staff First Aid Training ‐ Rangers 128.00 INV FAINV00835545 Staff First Aid Training ‐ Project & Asset Management 128.00 6870.6529‐01 23/07/2021 SUEZ Recycling & Recovery Pty Ltd 22,359.57 INV 43623742 Recycling Disposal ‐ June 2021 22,359.57 6870.6599‐01 23/07/2021 K's Home Kitchen 800.00 INV 2407 Catering ‐ Netsuke Exhibition 2021 800.00 6870.6616‐01 23/07/2021 RPS Australia West Pty Ltd 28,113.25 INV AWI038622 28,113.25 Koombana Bay Marine Structures

33 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6870.67‐01 23/07/2021 Collins Booksellers Bunbury 605.48 INV 352719 Books Local Stock ‐ Library 605.48 6870.6787‐01 23/07/2021 McDonald Fencing ‐ Heelan Family Trust 8,851.00 INV INV‐3926 Storm Damage Repairs to Ocean Dr Basketball Crts 7,843.00 INV INV‐3942 Supply & Install Chemical Store Area Entry Gates 1,008.00 6870.6798‐01 23/07/2021 WINC Australia Pty Ltd 2,188.27 INV 9036159324 Stationery ‐ SWSC 122.11 INV 9036159326 Stationery 217.18 INV 9036244710 Stationery ‐ Library 4.22 INV 9036269767 Stationery ‐ SWSC 230.56 INV 9036298510 Laptop Desk ‐ SWSC 200.20 INV 9036290538 Stationery ‐ Administration 32.31 INV 9036298869 Stationery ‐ Administration 486.42 INV 9036293445 Stationery ‐ Administration 10.47 INV 9036273126 Stationery ‐ BVIC 161.40 INV 9036350792 Tissues ‐ BVIC 1.90 INV 9036379365 Stationery ‐ Depot 16.52 INV 9036379368 Stationery ‐ SWSC 77.28 INV 9036419050 Stationery 513.15 INV 9036496967 Stationery ‐ SWSC 114.55 6870.6830‐01 23/07/2021 TPG Network Pty Ltd 159.50 INV 16611704 Telephone Charges ‐ BVIC June 2021 159.50 6870.7002‐01 23/07/2021 Bianca Turri Photographer 1,525.00 INV INV‐0331 Photography Services ‐ Corporate Image Update 1,525.00 6870.7005‐01 23/07/2021 Your Turn Events 450.00 INV INV‐289 RSA for Netsuke Exhibition ‐ 9 July 2021 450.00 6870.7165‐01 23/07/2021 Plant Force Investments Pty Ltd T/A Plantrite 6,723.78 INV 38119 Audit of Irrigation Systems ‐ Robertson Drive 6,723.78 6870.7187‐01 23/07/2021 Aqua Pure 686.40 INV IV00000000750 Rent AquaChill Water Cooler ‐ 27/07/21 to 27/07/22 686.40 6870.7229‐01 23/07/2021 Blue Steel Roofing 2,458.50 INV IV00000000699 Roof Maintenance ‐ Hands Oval 352.00 INV IV00000000698 Roof Maintenance ‐ SWSC 786.50 INV IV00000000700 Roof Maintenance ‐ Old Railway Station 665.50 INV IV00000000701 Roof Maintenance ‐ Museum 654.50 6870.7254‐01 23/07/2021 Bossea Pty Ltd T/A South West Recycling 702.00 INV INV‐4689 Confidential Waste Bin Annual Rental ‐ 2021/2022 78.00 INV INV‐4563 Confidential Waste Bin Annual Rental ‐ 2021/2022 624.00 6870.7269‐01 23/07/2021 Kleen Conscience 191.40

34 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV INV‐2253 Cleaning of Meat Inspector's Office ‐ June 2021 191.40 6870.7289‐01 23/07/2021 The Trustee for Bunbury TT Unit Trust T/A Bunbury TT Pty Ltd 151.95 INV 84722 Tools/Maintenance Equipment 151.95 6870.7317‐01 23/07/2021 VROC Australia Pty Ltd 11,885.68 INV INV‐0168 Supply & Install Remote Access & Lighting 4,902.26 INV INV‐0169 Complete Lighting at Richmond Street Reserve 220.00 INV INV‐0167 Complete Sporting Field Lighting 5,702.35 INV INV‐0170 Complete Lighting at Koombana Bay 1,061.07 6870.7337‐01 23/07/2021 Engie Mechanical Services (WA) Pty Limited 1,973.40 INV 2400859 Air‐Con Maintenance / Repairs ‐ SWSC 1,973.40 6870.7357‐01 23/07/2021 West Coast Waste Pty Ltd 660.00 INV 15236 Hook Bin Hire ‐ Depot 660.00 6870.739‐01 23/07/2021 Brownes Food Operations Pty Ltd 1,013.64 INV 16055949 Cafe Supplies ‐ SWSC 541.37 INV 16089817 Cafe Supplies ‐ SWSC 472.27 6870.7483‐01 23/07/2021 Lorna Jane Pty Ltd 1,654.38 INV LJ790 Amy Leggings ‐ SWSC 1,654.38 6870.7488‐01 23/07/2021 Impact Apps Pty Ltd 1,848.00 INV INV‐0109 Waste App Update ‐ Address & Collection Days 1,848.00 6870.7622‐01 23/07/2021 Centaman Systems Pty Ltd 2,750.00 INV CINV3497 Pre Paid SMS Bundle ‐ SWSC 2,750.00 6870.7681‐01 23/07/2021 The Trustee for the Petvet Unit Trust T/A Petstock Vet Bunbury 255.46 INV 1234463 Veterinary Consultations ‐ BWP 255.46 6870.780‐01 23/07/2021 GasIt Pipe Contracting 1,323.30 INV 26035 Provide Cable & Pipe Locations ‐ Gibson Street 1,323.30 6870.7867‐01 23/07/2021 JBS&G Australia Pty Ltd T/A Strategen‐JBS&G 3,322.00 INV 87842 SWSC Bushfire Buffer Environmental Advice 1,342.00 INV 87981 Glen Iris District Bushfire Management Plan 1,980.00 6870.7893‐01 23/07/2021 LitSupport Pty Limited 1,430.00 INV INV493298 Scanning ‐ June 2021 1,430.00 6870.7914‐01 23/07/2021 Busselton Farmers Market 1,026.02 INV 1150841 Cafe Supplies ‐ SWSC 74.80 INV 1151069 Cafe Supplies ‐ SWSC 118.70 INV 1151182 Cafe Supplies ‐ SWSC 84.02 INV 1151401 Cafe Supplies ‐ SWSC 126.31 INV 1151290 Animal Feed ‐ BWP 261.32 INV 1150960 Animal Feed ‐ BWP 243.75 INV 1151646 Cafe Supplies ‐ SWSC 117.12 6870.8033‐01 23/07/2021 Essential Coffee Pty Ltd 1,506.89

35 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV SI‐00225618 Coffee ‐ SWSC 854.86 INV SO‐00225845 Coffee ‐ BWP 413.70 INV SI‐00227228 Coffee Vending Machine Hire ‐ BWP 238.33 6870.8041‐01 23/07/2021 Warringtonfire Australia Pty Ltd 759.00 INV 24692 Peer Review Cladding Report Variation 3 ‐ BREC 759.00 6870.8111‐01 23/07/2021 Protector Fire Services Pty Ltd 6,360.20 INV 10053781 Fire Equipment Service ‐ BWP 652.30 INV 10053979 Fire Equipment Service ‐ SSAC 44.00 INV 10053949 Fire Equipment Service ‐ SES 52.80 INV 10053950 Fire Equipment Service ‐ Shoestring Cafe 13.20 INV 10053955 Fire Equipment Service ‐ SSAC 760.65 INV 10053935 Fire Equipment Service ‐ Parade Rd Community Hall 254.65 INV 10053946 Fire Equipment Service ‐ Senior Citizens Computer 22.00 INV 10053942 Fire Equipment Service ‐ Senior Citizens Centre 249.15 INV 10053929 Fire Equipment Service ‐ Museum 279.40 INV 10053911 Fire Equipment Service ‐ Multisports Pavilion 892.65 INV 10053891 Fire Equipment Service ‐ Meals on Wheels 22.00 INV 10053887 Fire Equipment Service ‐ Kings Cottage 13.20 INV 10053886 Fire Equipment Service ‐ City Band 13.20 INV 10053883 Fire Equipment Service ‐ Citizens Advice Bureau 17.60 INV 10053881 Fire Equipment Service ‐ BRAG 1,126.40 INV 10053870 Fire Equipment Service ‐ Croquet Club 8.80 INV 10053829 Fire Equipment Service ‐ Library 930.05 INV 10053822 Fire Equipment Service ‐ Animal Shelter 414.15 INV 10054129 Fire Equipment Service ‐ Volunteer Fire Brigade 61.60 INV 10054133 Fire Equipment Service ‐ Cash for Cans 356.40 INV 10054130 Fire Equipment Service ‐ Waste Services 56.10 INV 10054126 Fire Equipment Service ‐ BVIC 30.80 INV 10054120 Fire Equipment Service ‐ Surf Life Saving Club 80.30 INV 10053893 Fire Equipment Service ‐ Croquet Club 8.80 6870.8119‐01 23/07/2021 Garry Stewart Holland 1,958.00 INV 9072021 Paisley Centre Toilet Proposal Upgrade 1,958.00 6870.8226‐01 23/07/2021 Nutrien Ag Solutions Limited 4,565.00 INV 905011515 Herbicide 4,565.00 6870.8311‐01 23/07/2021 Marchese Enterprises Pty Ltd t/as MJ Goods 245.00 INV N1050 KWD Hand Soap 5lts 245.00 6870.8367‐01 23/07/2021 Bunbury Glass Pty Ltd 495.00 INV 5926 Replace Damaged Security Screen on Bus Shelter 495.00 6870.8663‐01 23/07/2021 Bunbury Trucks 170.00

36 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 186571 Vehicle Maintenance ‐ BY763 170.00 6870.8690‐01 23/07/2021 Redlight Auto Electrics & South West Battery Supplies 1,146.62 INV 6837 Vehicle Maintenance ‐ BY85909 98.50 INV 6836 Vehicle Maintenance ‐ BY734 435.50 INV 6835 Vehicle Maintenance ‐ BY768 82.00 INV 6834 Vehicle Maintenance ‐ BY1143 530.62 6870.8880‐01 23/07/2021 Iconic Property Services Pty Ltd 14,274.21 INV PSI015282 Cleaning ‐ BRAG June 2021 2,934.86 INV PSI015281 Cleaning ‐ Brag Ablutions June 2021 741.13 INV PSI015280 Cleaning ‐ BVIC June 2021 381.15 INV PSI015279 Cleaning ‐ Museum June 2021 793.91 INV PSI015277 Cleaning ‐ Library June 2021 2,753.04 INV PSI015275 Cleaning ‐ Council Chambers & Rooms June 2021 328.57 INV PSI015274 Cleaning ‐ Administration June 2021 5,313.87 INV PSI015276 Cleaning ‐ Depot June 2021 160.08 INV PS1015278 Cleaning ‐ Library Withers June 2021 867.60 6870.8881‐01 23/07/2021 Element Advisory Pty Ltd T/A The Planning Group WA Pty Ltd 2,546.50 INV 53938 Heritage Strategy 2,546.50 6870.908‐01 23/07/2021 Veolia Environmental Services 14,414.68 INV 2960201275 Drain Cleaning ‐ 23/06/2021 to 24/06/2021 4,946.15 INV 2960200389 Drain Cleaning ‐ 15/06/2021 to 18/06/2021 9,468.53 6870.9090‐01 23/07/2021 Karrak Designs 1,000.00 INV 190 Cultural Facilitation Workshop NAIDOC Week 1,000.00 6870.9097‐01 23/07/2021 Flick Anticimix Pty Ltd 3,355.00 INV 730 Pest Control ‐ Waste Depot 110.00 INV 731 Pest Control ‐ Works & Services 330.00 INV 729 Pest Control ‐ SWSC 220.00 INV 728 Pest Control ‐ BWP 110.00 INV 727 Pest Control ‐ Old Railway Station Visitor Centre 110.00 INV 724 Pest Control ‐ Shoestring Cafe 110.00 INV 725 Pest Control ‐ Senior Citizen Centre 220.00 INV 726 Pest Control ‐ Administration & Council Chambers 220.00 INV 723 Pest Control ‐ Library 220.00 INV 721 Pest Control ‐ SSAC 110.00 INV 722 Pest Control ‐ BRAG 220.00 INV 754 Spider/Ant Treatment to Cabinets ‐ Various 825.00 INV 832 Pest Control ‐ Container Deposit Scheme 110.00 INV 820 Pest Control ‐ Animal Shelter 110.00 821 110.00 INV Pest Control ‐ Museum

37 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 819 Pest Control ‐ Kings Cottage 220.00 6870.9100‐01 23/07/2021 Wooster Pty Ltd 3,426.50 INV 12223 Relocation of Illuminated Street Sign ‐ Blair St 3,426.50 6870.9159‐01 23/07/2021 Broadreach Consulting 32,524.80 INV INV‐1711 Enterprise/Business Architecture & Analysis 32,524.80 6870.9229‐01 23/07/2021 The Trustee for Bell Trust T/A HW & Associates 8,250.00 INV 5643 Hands Oval Stadium Variation 8,250.00 6870.9254‐01 23/07/2021 Lawrence & Hanson Group Pty Ltd T/A Electrical Distributors 191.62 INV 2681740 Electrical Supplies ‐ LED Light Panel 191.62 6870.9310‐01 23/07/2021 RCM Systems Pty Ltd T/A Led Screens Pty Ltd 632.50 INV 2020118 Remote CMS Subscription & Ongoing Hosting Account 632.50 6870.9313‐01 23/07/2021 Kehaan Lange McGuire 500.00 INV 15072021 Facilitation of NAP Art Project ‐ BRAG 500.00 6870.9318‐01 23/07/2021 Wendy Jean Hayden 800.00 INV 20072021 NAP Workshop Facilitation Katanning Expo ‐ BRAG 800.00 6870.9320‐01 23/07/2021 Bunbury Town Team under Town Team Movement Ltd‐Kyra Nimmo 400.00 INV 1 Minor Community Grant Funding 400.00 6870.9329‐01 23/07/2021 Pathways South West Inc 250.00 INV 20618 Minor Community Grant Funding ‐ Sewing/Craft Group 250.00 6871.136‐01 30/07/2021 Australian Taxation Office 212,987.76 INV PY01‐02‐Australi PAYG for COB Staff ‐ F/E 20/07/2021 212,987.76 6872.9334‐01 26/07/2021 Jaimee Loren Earl 535.00 INV 15535 Verge Crossover Contribution 535.00 6872.9335‐01 26/07/2021 Gillian Disney 200.00 INV ASN11529 Rates Refund 200.00 6873.327‐01 30/07/2021 Bunbury Veterinary Clinic 89.00 INV 1/356583 Veterinary Consultation ‐ Rangers 89.00 6875.5421‐01 30/07/2021 Councillor W Giles 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.5423‐01 30/07/2021 Councillor B McCleary 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.5424‐01 30/07/2021 Mayor G Brennan 8,880.42 INV SITTINGFEES Mayoral Allowance & Sitting Fees ‐ 2021/22 8,880.42 6875.5425‐01 30/07/2021 Councillor J De San Miguel 3,813.91 INV SITTINGFEES Deputy Mayoral Allowance & Sitting Fees 2021/22 3,813.91 6875.5612‐01 30/07/2021 Councillor M Steck 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.5614‐01 30/07/2021 Councillor K Steele 2,345.08 INV SITTINGFEES 2,345.08 Councillor Meeting Allowance 2021/22

38 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6875.6845‐01 30/07/2021 Councillor T Smith 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.6846‐01 30/07/2021 Councillor T Brown 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.7977‐01 30/07/2021 Councillor A Yip 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.7978‐01 30/07/2021 Councillor K Turner 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.7979‐01 30/07/2021 Councillor K Plumb 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6875.7980‐01 30/07/2021 Councillor C Kozisek 2,345.08 INV SITTINGFEES Councillor Meeting Allowance 2021/22 2,345.08 6876.1120‐01 30/07/2021 Malatesta Road Paving & Hotmix 4,243.75 INV I38454 Repair Bitumen Surface ‐ BMX Carpark Hay Park 1,920.60 INV I38452 Supply & Lay Asphalt ‐ Laneway off Alexander St 1,923.15 INV I38439 Asphalt 300.00 INV I38448 Asphalt 100.00 6876.1220‐01 30/07/2021 LGIS Insurance Broking 1,164.22 INV 062‐210961 2021/22 Marine Hull Insurance Premium 644.47 INV 062‐210960 2021/22 Marine Cargo Insurance Premium 519.75 6876.1221‐01 30/07/2021 LGISWA ‐ Liability Scheme 255,245.12 INV 100‐142882 2021/22 Corporate Travel Insurance Premium 1,167.32 INV 100‐142884 2021/22 Personal Accident Insurance Premium 467.50 INV 100‐142145 2021/22 Bushfire Insurance Premium 5,216.64 INV 100‐142906 LGIS Liability 2021/22 ‐ Instalment 1 143,718.83 INV 100‐142148 Vehicle Insurance Renewal 2021/22 58,980.99 INV 100‐142146 LGIS Commercial Crime & Cyber Liability Insurance 15,465.95 INV 100‐142147 Management Liability Insurance Renewal 2021/22 30,227.89 6876.1222‐01 30/07/2021 LGISWA ‐ Property Scheme 159,801.73 INV 100‐142893 LGIS Property Insurance 2021/22 ‐ Instalment 1 159,801.73 6876.1419‐01 30/07/2021 Holcim Australia Pty Ltd 1,540.00 INV 9407556420 Concrete ‐ Estuary Drive 227.04 INV 9407579085 Concrete ‐ Estuary Drive 253.44 INV 9407588620 Concrete ‐ Trinity Rise 567.60 INV 9407588627 Concrete ‐ Maidens Reserve 491.92 6876.161‐01 30/07/2021 BCE Surveying Pty Ltd 4,873.00 INV 13427 Wall Monitoring Survey ‐ Various Locations Bunbury 4,873.00 6876.1696‐01 30/07/2021 Thomsons Smash Repairs 500.00 INV 18099 500.00 Insurance Excess ‐ BY112V

39 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6876.1709‐01 30/07/2021 Total Eden Pty Ltd / Nutrien Water 30.59 INV 411591173 Retic Parts 30.59 6876.1710‐01 30/07/2021 Total Hygiene Services 374.00 INV INV‐6314 Sanitary Disposal Service ‐ Paisley / Old Train St 374.00 6876.1838‐01 30/07/2021 Synergy 9,312.68 INV 695705350/JUL21 Electricity Charges ‐ 15/05/2021 to 14/07/2021 112.98 INV 260868030/JUL21 Electricity Charges ‐ 15/05/2021 to 14/07/2021 139.22 INV 662405930/JUL21 Electricity Charges ‐ 07/05/2021 to 06/07/2021 1,668.14 INV 520407430/JUL21 Electricity Charges ‐ 14/05/2021 to 13/07/2021 129.09 INV 613497450/JUL21 Electricity Charges ‐ 15/05/2021 to 14/07/2021 41.80 INV 716747120/JUL21 Electricity Charges ‐ 15/05/2021 to 14/07/2021 112.98 INV 684226670/JUL21 Electricity Charges ‐ 15/05/2021 to 14/07/2021 135.76 INV 207029190/JUL21 Electricity Charges ‐ 12/05/2021 to 10/07/2021 152.17 INV 706549630/JUL21 Electricity Charges ‐ 15/05/2021 to 14/07/2021 325.60 INV 404999390/JUL21 Electricity Charges ‐ 15/05/2021 to 15/07/2021 590.81 INV 795625870/JUL21 Electricity Charges ‐ 15/05/2021 to 15/07/2021 1,255.01 INV 804935070/JUL21 Electricity Charges ‐ 15/05/2021 to 15/07/2021 208.56 INV 379241070/JUL21 Electricity Charges ‐ 28/04/2021 to 24/06/2021 134.55 INV 444045800/JUL21 Electricity Charges ‐ 16/05/2021 to 15/07/2021 113.01 INV 262006000/JUL21 Electricity Charges ‐ 18/05/2021 to 15/07/2021 115.96 INV 191682160/JUL21 Electricity Charges ‐ 16/05/2021 to 16/07/2021 169.09 INV 363824400/JUL21 Electricity Charges ‐ 18/05/2021 to 16/07/2021 677.92 INV 650277130/JUL21 Electricity Charges ‐ 16/05/2021 to 15/07/2021 160.02 INV 734367830/JUL21 Electricity Charges ‐ 16/05/2021 to 16/07/2021 339.93 INV 988414510/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 171.50 INV 791961750/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 109.10 INV 649993300/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 269.38 INV 136133950/JUL21 Electricity Charges ‐ 11/05/2021 to 08/07/2021 1,134.25 INV 112786640/JUL21 Electricity Charges ‐ 12/05/2021 to 10/07/2021 128.57 INV 407491810/JUL21 Electricity Charges ‐ 16/06/2021 to 12/07/2021 917.28 6876.1867‐01 30/07/2021 Work Clobber ‐ Bunbury 466.80 INV 21‐00017728 Staff Uniform ‐ Works 174.60 INV 21‐00016277 Staff Uniform ‐ City Growth 292.20 6876.187‐01 30/07/2021 Big W Discount Store 12.50 INV 256200 Materials ‐ Library 12.50 6876.1915‐01 30/07/2021 Australasian Performing Right Association Limited 4,576.83 INV 146617 Council Music Licence Fees ‐ 1/07/21 to 30/06/22 4,576.83 6876.197‐01 30/07/2021 BOC Limited 151.04 INV 4028774281 151.04 Gas Charges ‐ SWSC

40 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6876.2070‐01 30/07/2021 Passionate Baker 94.74 INV 149910 Cafe Supplies ‐ SWSC 28.38 INV 149741 Cafe Supplies ‐ SWSC 34.78 INV 149622 Cafe Supplies ‐ SWSC 31.58 6876.2079‐01 30/07/2021 Database Consultants Australia 4,997.30 INV INV37399 Parking Locator Annual Fee ‐ 2021/2022 4,997.30 6876.2197‐01 30/07/2021 South West Pets 449.51 INV I0000001293 Animal Supplies ‐ BWP 449.51 6876.2202‐01 30/07/2021 Woolworths Limited 135.00 INV 83575 Library Room Hire Equipment 135.00 6876.2209‐01 30/07/2021 Craven Foods 1,240.64 INV 4687793 Cafe Supplies ‐ BWP 2.22 INV 4687384 Cafe Supplies ‐ SWSC 571.22 INV 4687204 Cafe Supplies ‐ SWSC 92.92 INV 4687602 Cafe Supplies ‐ SWSC 574.28 6876.2269‐01 30/07/2021 Phillip Best Plumbing Pty Ltd 5,677.62 INV 13308 Plumbing Repairs ‐ Pelican Point Foreshore Toilets 183.42 INV 13306 Plumbing Repairs ‐ Koombana Bay Toilets 115.12 INV 13304 Plumbing Repairs ‐ Paisley Centre 330.16 INV 13307 Plumbing Repairs ‐ SWSC 112.20 INV 13305 Plumbing Repairs ‐ Back Beach Toilets 196.52 INV 13311 Plumbing Repairs ‐ Maidens Reserve 2,631.00 INV 13303 Plumbing Repairs ‐ Pelican Point Foreshore Toilets 728.16 INV 13302 Plumbing Repairs ‐ Dog Pound 213.48 INV 13300 Plumbing Repairs ‐ Hands Oval 253.00 INV 13309 Plumbing Repairs ‐ Paisley Museum 914.56 6876.2273‐01 30/07/2021 ABC Filters 50.60 INV 21119 Filters ‐ SWSC 50.60 6876.2693‐01 30/07/2021 Kmart 50.00 INV 167347 Towels ‐ SWSC 50.00 6876.283‐01 30/07/2021 Bunbury Machinery 390.93 INV SIB08155 Machinery Hire ‐ Excavator 236.36 INV SIB08317 Plant Parts ‐ Silvan Sprayer Connectors 72.07 INV SIB09585 Renderoc HB40 ‐ Concrete Retarder 82.50 6876.3‐01 30/07/2021 A & L Printers 1,758.25 INV 54573 Exhibition Didactics / Oblivion ‐ BRAG 77.00 INV 54475 Business Cards 94.00 INV 54588 Business Cards 282.00 INV 54599 1,231.00 Noongar Country 2021 Catalogue Reprint ‐ BRAG

41 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 54622 Noongar Country Awards Certificates ‐ BRAG 74.25 6876.3167‐01 30/07/2021 Perfect Landscapes 3,610.20 INV INV‐6213 Lawn & Garden Maintenance ‐ South Bunbury 1,177.00 INV INV‐6214 Lawn & Garden Maintenance ‐ Withers 2,433.20 6876.3204‐01 30/07/2021 PFD Food Services Pty Ltd 1,127.15 INV KY848729 Cafe Supplies ‐ SWSC 1,100.25 INV KY848730 Cafe Supplies ‐ SWSC 26.90 6876.335‐01 30/07/2021 Bunnings Group Limited 137.55 INV 2179/01590168 General Building/Maintenance Supplies 79.94 INV 2179/01481074 General Building/Maintenance Supplies 57.61 6876.3376‐01 30/07/2021 Sonic HealthPlus 110.20 INV 2372237 Pre‐Employment Medicals ‐ SWSC 55.10 INV 2372236 Pre‐Employment Medicals ‐ SWSC 55.10 6876.3621‐01 30/07/2021 Environmental Health Australia WA Inc 550.00 INV 31603 Foodsafe Online Subscription ‐ 1/07/21 to 30/06/22 550.00 6876.3665‐01 30/07/2021 Prime Industrial Products Pty Ltd T/A Prime Supplies 196.08 INV 260061411 Threaded Rods/Washers/Nuts/Pump/Pencils 196.08 6876.371‐01 30/07/2021 Carbone Bros Pty Ltd 57,743.13 INV CLAIM#02202103 Harris Road Reconstruction ‐ Claim 2 57,743.13 6876.3958‐01 30/07/2021 JCW Electrical Pty Ltd 22,116.02 INV 18682 Electrical Maintenance ‐ Rocky Point 17,600.00 INV 18658 Electrical Maintenance ‐ Cr Stephen St & Victoria 187.55 INV 18668 Electrical Maintenance ‐ SWSC 321.27 INV 18673 Electrical Maintenance ‐ SWSC 180.20 INV 18655 Electrical Maintenance ‐ BWP 130.90 INV 18664 Electrical Maintenance ‐ Bob Howells Park 3,122.25 INV 18671 Electrical Maintenance ‐ SWSC 573.85 6876.4012‐01 30/07/2021 Australian Parking & Revenue Control Pty Ltd 507.98 INV INV‐00058893 Parking Credit Card Transactions ‐ June 2021 507.98 6876.4167‐01 30/07/2021 The Print Shop Bunbury 425.00 INV 1410663 Printing ‐ 10x Environmental Health Premise Inspect 425.00 6876.4391‐01 30/07/2021 Battery World Bunbury 259.90 INV IN6100070096 2x Batteries 259.90 6876.4505‐01 30/07/2021 CipherTel Pty Ltd 3,300.00 INV 15338 Depot Microwave Link ‐ July 2021 3,300.00 6876.462‐01 30/07/2021 Coca Cola Amatil (Aust) Pty Ltd 794.17 INV 225933045 Cafe Supplies ‐ SWSC 794.17 6876.48‐01 30/07/2021 Alinta Energy 1,873.45 INV 558309150/JUL21 167.55 Gas Charges ‐ 19/04/2021 to 14/07/2021

42 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 114999618/JUL21 Gas Charges ‐ 16/04/2021 to 16/07/2021 773.50 INV 786114270/JUL21 Gas Charges ‐ 14/04/2021 to 13/07/2021 287.90 INV 565998968/JUL21 Gas Charges ‐ 23/04/2021 to 23/07/2021 644.50 6876.4858‐01 30/07/2021 Arbor Guy 13,830.08 INV 86813 Tree Maintenance ‐ Vincent Park 2,661.12 INV 86811 Tree Maintenance ‐ Shenton Street 332.64 INV 86808 Tree Maintenance ‐ Trinity Rise 5,037.12 INV 86807 Tree Maintenance ‐ Woodley Road 566.06 INV 86806 Tree Maintenance ‐ Halsey Street 1,568.16 INV 86814 Tree Maintenance ‐ Columba Street 837.54 INV 86809 Tree Maintenance ‐ Cambridge Crescent 665.28 INV 86783 Tree Maintenance ‐ Orchid Drive 332.64 INV 86782 Tree Maintenance ‐ Benson Court 665.28 INV 86781 Tree Maintenance ‐ Godwin Street 498.96 INV 86780 Tree Maintenance ‐ Nuytsia Avenue 665.28 6876.5036‐01 30/07/2021 Environex International Pty Ltd 1,319.19 INV 292597 Chemicals and Cleaning Supplies ‐ SWSC 295.02 INV 292716 Chemicals and Cleaning Supplies ‐ SWSC 861.91 INV 292598 Chemical & Cleaning Supplies ‐ SWSC 162.26 6876.5208‐01 30/07/2021 Jeffrey Peirce 297.00 INV 1106 Website Subscription ‐ ANZAC Heroes 297.00 6876.527‐01 30/07/2021 Cross Security Services 416.90 INV 27632 Alarm System Maintenance 416.90 6876.5300‐01 30/07/2021 BCF Boating Camping Fishing ‐ Bunbury 269.80 INV 103600001034346 Animal Feed ‐ BWP 269.80 6876.5467‐01 30/07/2021 JB Hi‐Fi Group Pty Ltd 10,758.15 INV BD0502070 IT Equipment ‐ Monitors x22 6,570.00 INV BD0501930 IT Equipment ‐ Galaxy Tablets x2 2,998.00 INV BD0505376 IT Equipment ‐ HP Desktop Towers 1,190.15 6876.5504‐01 30/07/2021 Konnect Shop 491.15 INV 1785473728 Stainless Steel Bolts/Nuts/Washers 491.15 6876.5699‐01 30/07/2021 Specialty Feeds Pty Ltd 139.06 INV 34819 Animal Food ‐ BWP 139.06 6876.591‐01 30/07/2021 Landgate 267.00 INV 1108057 Landgate Online Transaction Summary ‐ June 2021 267.00 6876.6202‐01 30/07/2021 Easisalary (Easifleet) 1,294.70 INV 171897 Novated Lease Payment ‐ F/E 20/07/2021 1,294.70 6876.6221‐01 30/07/2021 West Australian Newspapers Ltd ‐ SWSC 99.10 INV 73618072021 99.10 Newspapers ‐ SWSC

43 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6876.6333‐01 30/07/2021 ENGIE Mechanical Services Australia Pty Ltd 5,434.83 INV 2353534 Preventative Maintenance 1/12/2020 to 31/1/2021 5,434.83 6876.6453‐01 30/07/2021 ASP Security Personnel / Alliance Security Personnel 8,121.00 INV 3735 Container Deposit Scheme 4,060.50 INV 3734 Container Deposit Scheme 4,060.50 6876.6472‐01 30/07/2021 Maker & Co Collective Pty Ltd 18,810.00 INV INV‐0864 Grant Funding for Planet Zero 18,810.00 6876.6538‐01 30/07/2021 Local Government Professionals Australia ‐ WA 866.00 INV 22565 Membership Renewal 2021/2022 185.00 INV 22214 Membership Renewal ‐ 2020/2021 531.00 INV 31121 Job Vacancy Advertising July 2021 150.00 6876.6567‐01 30/07/2021 Sportspower Bunbury 1,000.00 INV INV‐3569 Vouchers ‐ SWSC 1,000.00 6876.6599‐01 30/07/2021 K's Home Kitchen 270.00 INV 2411 Catering ‐ AWS Smart City Session 270.00 6876.6798‐01 30/07/2021 WINC Australia Pty Ltd 34.89 INV 9036430549 Cleaning Supplies 34.89 6876.69‐01 30/07/2021 Animal Pest Management Services 2,114.20 INV A‐18341 Corella Management Program ‐ May to June 2021 2,114.20 6876.6936‐01 30/07/2021 Maia Financial Pty Limited 41,069.74 INV C33187 SWSC Gym Equipment Lease ‐ 01/07/21 to 30/09/21 41,069.74 6876.7018‐01 30/07/2021 On2it Graphics 148.50 INV INV‐2636 3x Contaminated Site Signs 148.50 6876.7031‐01 30/07/2021 Anywhere Adventures 175.01 INV 49 Catering ‐ Unleashed Program 175.01 6876.7229‐01 30/07/2021 Blue Steel Roofing 369.60 INV IV00000000702 Roof Maintenance ‐ BRAG 369.60 6876.7332‐01 30/07/2021 Palmfield Holdings Pty Ltd T/A Warrick Welding 2,714.32 INV S51972 Refurbish Various Bus Shelters 2,714.32 6876.7365‐01 30/07/2021 Bunbury Carpentry & Maintenance 770.00 INV 2477 Building Maintenance ‐ Bus Station 770.00 6876.739‐01 30/07/2021 Brownes Food Operations Pty Ltd 565.02 INV 16066356 Cafe Supplies ‐ SWSC 565.02 6876.7486‐01 30/07/2021 Bliers Pty Ltd T/A Bunbury Floorworld 620.00 INV 1869 Supply & Instal Sheet Vinyl ‐ Museum Store Room 620.00 6876.7498‐01 30/07/2021 MSPD WA Pty Ltd 825.00 INV INV‐1431 Painting Maintenance ‐ Various Locations 825.00 6876.7690‐01 30/07/2021 Barr & Standley Real Estate 7,448.38 INV 3790620 5,500.00 Fitzroy Street Rent (CDS Site) ‐ August 21

44 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

INV 3833828 Fitzroy St Property Outgoings (CDS Site) ‐ August 21 1,948.38 6876.7792‐01 30/07/2021 Rural Press Ltd T/A Australian Community Media 444.00 INV 1171188/JUN21 Advertising ‐ This is Me / Bunbury Mail 444.00 6876.7832‐01 30/07/2021 Tahlia Bennell 125.00 INV INV0005 Artist Talk Fee for Vacation Care Program ‐ BRAG 125.00 6876.7893‐01 30/07/2021 LitSupport Pty Limited 27.50 INV INV493496 Box Scanning ‐ July 2021 27.50 6876.7914‐01 30/07/2021 Busselton Farmers Market 397.90 INV 1151647 Animal Feed ‐ BWP 268.03 INV 1151943 Cafe Supplies ‐ SWSC 129.87 6876.7952‐01 30/07/2021 Spirited Thinking Pty Ltd 1,001.00 INV INV‐3034 Artist Technical Enablement ‐ BRAG 1,001.00 6876.799‐01 30/07/2021 Glenn Buck Milk Distribution 694.40 INV 26 Milk ‐ Administration 473.90 INV 27 Milk ‐ Depot 220.50 6876.8027‐01 30/07/2021 Howard and Heaver Architects t/as H & H Architects 4,180.00 INV 6580 Hay Park North Sports Pavilion 4,180.00 6876.8033‐01 30/07/2021 Essential Coffee Pty Ltd 676.35 INV SI‐00226227 Coffee ‐ SWSC 676.35 6876.8111‐01 30/07/2021 Protector Fire Services Pty Ltd 604.56 INV 10054188 Fire Equipment Service ‐ Depot 483.45 INV 10054780 Fire Equipment Servicing ‐ Wither Library 121.11 6876.8129‐01 30/07/2021 Beverly Thomson 100.00 INV 22072021 Artist Talk / Noongar Country Exhibition ‐ BRAG 100.00 6876.8260‐01 30/07/2021 Andrea Carolyn Schell 375.00 INV 25072021 Art Tuition / July Holiday Program ‐ BRAG 375.00 6876.8395‐01 30/07/2021 Seton Australia 1,805.76 INV 9347168617 Cleaning Supplies ‐ 20x Retractable Barrier Poles 525.58 INV 9347180801 Cleaning Supplies ‐ 20x Hand Sanitizing Station 1,280.18 6876.8713‐01 30/07/2021 Coastal Rowing WA Inc 350.00 INV 14 Minor Community Grant ‐ Competition Uniforms 350.00 6876.8791‐01 30/07/2021 The Trustee for the Folan Family Trust T/A Inspired Dev't Sol Pty Ltd 5,570.40 INV 1553 Culture Coaching Services 5,570.40 6876.8940‐01 30/07/2021 BIC Services Pty Ltd 29,733.76 INV 58395 Cleaning Services ‐ July 2021 29,733.76 6876.9051‐01 30/07/2021 George Willam Mark Chadwick 3,300.00 INV 003‐21 Community Health & Wellness Plan Graphic Design 3,300.00 6876.9232‐01 30/07/2021 C L Couanon & E Couanon T/A Calm Tiling Contractors 12,819.35 INV INV‐2112917 12,819.35 Tiling ‐ Maidens Reserve

45 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Municipal Account Reference No. Date Payee Description Amount

6876.9311‐01 30/07/2021 Monarch Institute Pty Ltd 1,075.00 INV INV‐30346 Staff Training / Accounting Diploma ‐ Finance 1,075.00 6876.9316‐01 30/07/2021 West Australian Newspapers Ltd ‐ Libraries 83.20 INV 959288/JUL21 Newspapers ‐ Library 83.20 6876.9341‐01 30/07/2021 EA Learning Pty Ltd 3,289.00 INV ORD‐403 Staff Training / Applied Business Architecture 3,289.00 6876.957‐01 30/07/2021 Henderson Photographics 801.35 INV 1219 Photography Services ‐ Citizenship Ceremony 801.35 6876.959‐01 30/07/2021 Jetline Kerbing Contractors 13,109.80 INV INV‐0213 Instal Path ‐ Fitzgerald Park 13,109.80 6877.1223‐01 30/07/2021 LGISWA ‐ Workcare Scheme 212,538.21 INV 100‐142923 Workcare Insurance Renewal 2021/22 Instalment 212,538.21 6890.1802‐02 21/07/2021 Western Australian Treasury Corporation 35,689.60 INV GFEEJUNE2021 Government Guarantee Fee ‐ June 2021 35,689.60 6891.1802‐01 27/07/2021 Western Australian Treasury Corporation 5,260.22 INV 384/6 Loan Repayment 384 ‐ Bunbury Bowling Club SSL 5,260.22 6892.1802‐01 04/07/2021 Western Australian Treasury Corporation 142,461.38 INV 367/29 Loan Repayment 367 ‐ Glen Iris Skate Park 7,926.81 INV 362/29 Loan Repayment 362 ‐ BREC Extension 134,534.57 Total: EFT Payments $4,822,328.97 Payroll Transfers PY01‐01 07/07/2021 COB Municipal Account Payroll ‐ P/E 07/07/2021 656,430.41 PY99‐01 08/07/2021 COB Municipal Account Payroll ‐ P/E 08/07/2021 1,090.67 PY01‐02 21/07/2021 COB Municipal Account Payroll ‐ P/E 21/07/2021 684,273.48 Total: Payroll Transfers $1,341,794.56 Total: COB Municipal Account $6,185,568.26 CERTIFICATION BY MANAGER FINANCE This Schedule of Accounts Paid is submitted to the Council Meeting on 31 August 2021 in accordance with the Local Government (Financial Management) Regulations 1996 Section 13. These accounts have been checked and are fully supported by vouchers and invoices, which have been duly certified as to the receipt of goods and the rendition of services and as to prices, computations and costings.

D. RANSOM MANAGER FINANCE

46 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Trust Account Reference No. Date Payee Description Amount

EFT Payments 6874.419‐01 31/07/2021 City of Bunbury 2,273.40 INV 310721 BRAG ‐ Commission on Sale of Artwork 2,207.40 INV May‐21 BMHC ‐ Commission on Consignment Sale 66.00 6874.7663‐01 31/07/2021 Amanda Bell 127.30 INV 1485 BRAG ‐ Sale of Artwork 36.85 INV 1482 BRAG ‐ Sale of Artwork 53.60 INV 1484 BRAG ‐ Sale of Artwork 36.85 6874.7811‐01 31/07/2021 Anthony Brett Windberg 336.00 INV 1532 BRAG ‐ Sale of Artwork 336.00 6874.8018‐01 31/07/2021 Tracy Elizabeth Bellotti 214.40 INV 1472 BRAG ‐ Sale of Artwork 80.40 INV 1479 BRAG ‐ Sale of Artwork 60.30 INV 1477 BRAG ‐ Sale of Artwork 73.70 6874.8059‐01 31/07/2021 Dellas Bennell 36.85 INV 1471 BRAG ‐ Sale of Artwork 36.85 6874.8129‐01 31/07/2021 Beverly Thomson 73.70 INV 1476 BRAG ‐ Sale of Artwork 36.85 INV 1478 BRAG ‐ Sale of Artwork 36.85 6874.8131‐01 31/07/2021 Lera Bennell 683.40 INV 1473 BRAG ‐ Sale of Artwork 93.80 INV 1666 BRAG ‐ Sale of Artwork 589.60 6874.8181‐01 31/07/2021 Rhona Wallam 53.60 INV 1474 BRAG ‐ Sale of Artwork 53.60 6874.8785‐01 31/07/2021 Leanne Gaye Zilm 90.45 INV 1475 BRAG ‐ Sale of Artwork 53.60 INV 1481 BRAG ‐ Sale of Artwork 36.85 6874.9014‐01 31/07/2021 Davida Palmer 65.60 INV 1543 BRAG ‐ Sale of Artwork 53.60 INV May‐21 BMHC ‐ Consignment Sale 12.00 6874.9032‐01 31/07/2021 Samantha Victoria Anne Laird 117.00 INV 1664 BRAG ‐ Commission on Sale of Artwork 117.00 6874.9205‐01 31/07/2021 Jodie Marie Riley 73.70 INV 1480 BRAG ‐ Sale of Artwork 36.85 INV 1483 BRAG ‐ Sale of Artwork 36.85 6874.9288‐01 31/07/2021 Art Collective WA 264.00 INV 1589 BRAG ‐ Commission on Sale of Artwork 132.00 INV 1532 BRAG ‐ Commission on Sale of Artwork 132.00 6874.9293‐01 31/07/2021 Kevin John Lewis 80.00

47 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 COB Trust Account Reference No. Date Payee Description Amount

INV 6.2021.36901.1 CTF Levy Refund 80.00 6874.9324‐01 31/07/2021 Noelene Mantellato 603.00 INV 1651 BRAG ‐ Sale of Artwork 603.00 6874.9325‐01 31/07/2021 Melissa Riley 1,005.00 INV 1658 BRAG ‐ Sale of Artwork 1,005.00 6874.9326‐01 31/07/2021 David Bert Williams 187.60 INV 1654 BRAG ‐ Sale of Artwork 187.60 6874.9337‐01 31/07/2021 Candy Riley 1,206.00 INV 1662 BRAG ‐ Sale of Artwork 1,206.00 Total: EFT Payments $7,491.00

Total: COB Trust Account $7,491.00

48 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 BVIC Trust Account Reference No. Date Payee Description Amount

Cheque Payments 00009522 19/07/2021 Mr P Carberry 175.00 INV 9399366/9688759 Refund of Cancelled Booking ‐ The Clifton 175.00 Total: Cheque Payments $175.00 EFT Payments 6866.1682‐01 15/07/2021 The Rose Hotel 235.85 INV 9419882/9710370 City of Bunbury ‐ Read 115.70 INV 9519506/9812326 Hislop 120.15 6866.288‐01 15/07/2021 Bunbury Motel 497.51 INV 9520526/9813407 Ryder 266.11 INV 9524838/9817471 Dzonic 231.40 6866.419‐01 15/07/2021 City of Bunbury 122.54 INV 9419882/9710370 The Rose Hotel ‐ City of Bunbury ‐ Read 14.30 INV 9513083/9806032 The Clifton ‐ Marsh 31.90 INV 9519506/9812326 The Rose Hotel ‐ Hislop 14.85 INV 9520526/9813407 Bunbury Motel ‐ Ryder 32.89 INV 9524838/9817471 Bunbury Motel ‐ Dzinic 28.60 6866.8808‐01 15/07/2021 Clifton Motel & Grittelton Lodge 258.10 INV 9513083/9806032 Marsh 258.10 6880.3372‐01 31/07/2021 Ocean Centre Hotel 1,062.66 INV 9535733/9828528 Clayton 1,062.66 6880.419‐01 31/07/2021 City of Bunbury 236.81 INV 9535733/9828528 Ocean Centre Hotel ‐ Clayton 131.34 INV 9535961/9829783 Bunbury Seaview Apartments ‐ Palmer 23.10 INV 9542036/9834691 The Clifton ‐ Spooner 44.55 INV 9544450/9836931 Octopus Garden Marine Charters ‐ Benz 7.50 INV 9549520/9841989 South West Tourist Services ‐ Benz 10.63 INV 9569303/9861339 Bunbury Hotel ‐ Hooper 19.69 6880.4763‐01 31/07/2021 Octopus Garden Marine Charters 52.50 INV 9544450/9836931 Benz 52.50 6880.6068‐01 31/07/2021 Bunbury Seaview Apartments 186.90 INV 9535961/9829783 Bunbury Seaview Apartments ‐ Palmer 186.90 6880.6413‐01 31/07/2021 South West Tourist Services (SWTS) 74.37 INV 9549520/9841989 Benz 74.37 6880.7502‐01 31/07/2021 South Pacific Union Group Pty Ltd T/A Bunbury Hotel Koombana Bay 159.31 INV 9569303/9861339 Hooper 159.31 6880.8808‐01 31/07/2021 Clifton Motel & Grittelton Lodge 360.45 INV 9542036/9834691 Spooner 360.45 6881.419‐01 31/07/2021 City of Bunbury 356.21

49 City of Bunbury Schedule of Accounts Paid for Period 1/07/2021 to 31/07/2021 BVIC Trust Account Reference No. Date Payee Description Amount

INV 310721 Commission 01.07.2021 ‐ 31.07.2021 356.21 6881.5945‐01 31/07/2021 South West Transit Group 1,735.86 INV 050721 Consignment Sales 201.00 INV 060721 Consignment Sales 19.50 INV 070721 Consignment Sales 143.30 INV 080721 Consignment Sales 128.10 INV 090721 Consignment Sales 50.40 INV 100721 Consignment Sales 29.56 INV 120721 Consignment Sales 72.00 INV 130721 Consignment Sales 2.90 INV 140721 Consignment Sales 130.90 INV 150721 Consignment Sales 95.10 INV 160721 Consignment Sales 103.60 INV 190721 Consignment Sales 81.20 INV 200721 Consignment Sales 136.40 INV 210721 Consignment Sales 148.70 INV 220721 Consignment Sales 53.20 INV 260721 Consignment Sales 58.60 INV 280721 Consignment Sales 37.80 INV 270721 Consignment Sales 145.60 INV 290721 Consignment Sales 19.60 INV 310721 Consignment Sales 78.40 6881.7503‐01 31/07/2021 The Trustee for Abbott Trust T/A Vanessa Australia 49.98 INV 260721 Consignment Sales 49.98 Total: EFT Payments $5,389.05 Total: BVIC Trust Account $5,564.05 CERTIFICATION BY MANAGER FINANCE This Schedule of Accounts Paid is submitted to the Council Meeting on 31 August 2021 in accordance with the Local Government (Financial Management) Regulations 1996 Section 13. These accounts have been checked and are fully supported by vouchers and invoices, which have been duly certified as to the receipt of goods and the rendition of services and as to prices, computations and costings.

D. RANSOM MANAGER FINANCE

50 Appendix DSOP-9

LOCAL GOVERNMENT ACT 1995 CITY OF BUNBURY PUBLIC PLACES AND LOCAL GOVERNMENT PROPERTY AMENDMENT LOCAL LAW 2021

Under the powers conferred by the Local Government Act 1995 and all other powers enabling it, the Council of the City of Bunbury resolved on 2021 to make the following local law.

1. Short title This local law may be cited as the City of Bunbury Public Places and Local Government Property Amendment Local Law 2021.

2. Commencement This local law comes into operation 14 days after the day of its publication in the Government Gazette.

3. Principal Local Law amended This local law amends the City of Bunbury Public Places and Local Government Property Local Law 2020 as published in the Government Gazette on 20 October 2020.

4. Clause 1.4 amended (1) In clause 1.4 replace the definition of “entertainment licence” with a new definition as follows–

entertainment licence means a licence of the kind referred to in clause 1.8(1)(c);

(2) In clause 1.4 replace the definition of “market licence” with a new definition as follows–

market licence means a licence of the kind referred to in clause 1.8(1)(b);

(3) In clause 1.4 replace the definition of “public place” with a new definition as follows–

public place has the meaning given by clause 1.6;

(4) In clause 1.4 after the definition of “trading licence”, add a new definition as follows–

trading licence means a licence of the kind referred to in clause 1.8(1)(a);

5. Clause 2.1 amended In clause 2.1(1)(c) delete “2.8(3)” and replace with “2.8(2)”.

Dated: 2021

The Common Seal of the City of Bunbury was affixed under the authority of a resolution of Council in the presence of–

______GARY BRENNAN, Mayor.

______MAL OSBORNE, Chief Executive Officer.