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Meeting of the Transportation District Commission of Hampton Roads Thursday, January 31, 2019 • 1:00 P.M

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Meeting of the Transportation District Commission of Hampton Roads Thursday, January 31, 2019 • 1:00 P.M Meeting of the Transportation District Commission of Hampton Roads Thursday, January 31, 2019 • 1:00 p.m. 2nd Floor Board Room • 3400 Victoria Boulevard, Hampton, VA _____________________________________________________________ A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, January 31, 2019 at 1:00 p.m. at 3400 Victoria Boulevard, Hampton, VA. The meeting is open to the public and in accordance with the Board’s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review. Meeting of the Transportation District Commission of Hampton Roads Thursday, January 31, 2019 • 1:00 p.m. 2nd Floor Board Room • 3400 Victoria Boulevard, Hampton, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of December 13, 2018 Meeting Minutes 4. President’s Monthly Report - William Harrell A. Board Updates 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer November & December 2018 Financial Reports Acceptance of the Annual Financial Audit B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Contract No: 18-79499 – Automated Bus Technology Consortium (Phase I) Recommending Commission Approval: Award of a contract to AECOM Technical Services, Inc. for participation in a transit agency consortium for an automated bus technology deployment program in the not-to-exceed amount of $100,000. Contract No: 18-78378 – Elizabeth River Ferry Dock Reconstruction Recommending Commission Approval: Award of a contract to Corman Kokosing Construction Company to perform Elizabeth River Ferry dock reconstruction in the not-to-exceed amount of $2,637,000. Contract No: 18-78367 – Legal Services (Renewal) Recommending Commission Approval: Award of a renewal contract to Williams Mullen, Vandeventer Black, and Pender & Coward to provide legal services in the combined not-to-exceed amount of $2,975,000 for a term of five (5) years. Contract No: 18-78353 – Security Guard Services (Renewal) Recommending Commission Approval: Award of a renewal contract to Top Guard Services to provide security guard services in the not-to-exceed amount of $5,636,332.32 over a five-year period. Contract No: 18-79496 – TRAFFIX General Communications and Marketing Consultant Services Recommending Commission Approval: Award of a contract to Siddall Communications, Inc. to provide HRT’s TRAFFIX Department with general communications and marketing consultant services in the not-to- exceed amount of $450,000. Contract No: 18-78498 – Two (2) 40’ MAX Suburban Diesel Buses Recommending Commission Approval: Award of a contract to Gillig to procure two (2) heavy duty 40’ Suburban buses in the total amount of $1,001,306. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee – Brian DeProfio/ Conner Burns, Chief Financial Officer F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee – Ms. Doris Johnson, Chair 6. Old and New Business Resolution No. 01-2019: Authorizing the issuance of bonds, notes and other obligations in a maximum principal amount not to exceed $17,000,000.00 to evidence a revolving line of credit. 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, February 28, 2019 at 1:00 p.m. in the 2nd Floor Board Room at 509 E. 18th Street, Norfolk, VA. Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, December 13, 2018 • 3:00 p.m. 2nd Floor Board Room • 509 E. 18th Street, Norfolk, VA Call to order A quorum was attained, and Chairman Fuller called the meeting to order at 3:04 p.m. Commissioners in attendance: Chairman Fuller, Chesapeake Past Chair Woodbury, Newport News Vice Chair Hunter, Portsmouth Commissioner West, Chesapeake Alt. Commissioner Sorey, Chesapeake Commissioner Pittard, VDRPT Alt. Commissioner Cipriano, Newport News Commissioner Gray, Hampton Commissioner McClellan, Norfolk Alt. Commissioner Inman, Norfolk Commissioner Rowe, Portsmouth Commissioner Ross-Hammond, Virginia Beach Commissioner Wood, Virginia Beach Alt. Commissioner Reel, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Debbie Ball, Assistant Director of Finance Keisha Branch, Capital Programs & Grant Administration Officer Conner Burns, Chief Financial Officer David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director of Marketing & Communications Rodney Davis, Director of Customer Relations Margaret Denoncourt, Internal Auditor Glenda Dixon, Director of ERP Services Sheri Dixon, Manager of Revenue Services Angela Glass, Director of Budget & Financial Analysis William Harrell, President and CEO Tom Holden, Media Relations Specialist Keith Johnson, Manager of Paratransit 1 Sonya Luther, Director of Procurement Shanti Mullen, Auditor I Sibyl Pappas, Chief Engineering & Facilities Officer Mike Perez, Director of Rolling Stock Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brandon Singleton, Assistant Director of Budget Brian Smith, Chief of Staff Mark Stemple, Director of Maintenance Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Tracy Bedgood, Cherry Bekaert Consultants Judith Brown, League of Women Voters Krista Edoff, Cherry Bekaert Consultants Andrew Innis, VADRPT Carl Jackson, City of Portsmouth Denise Johnson, Chair, Transit Ridership Advisory Committee Roy Kientz, WSP Ina Kreps, Citizen – Paratransit Customer Simon Mosbah, WSP Janice Taylor, Chair, Paratransit Advisory Committee Constantinos Velissarios, City of Newport News Andrew Zalewski, Foursquare ITP The TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda Meeting Minutes President’s Report Presentation Social Media Analytics Committee Reports Alt. Commissioner Sorey and Commissioner Ross Hammond arrived 3:07 p.m. Public Comments Ms. Judith Brown stated that she traveled to the Commission meeting by bus and shared some insight on what made it a very pleasant experience to include a very courteous operator. A motion to close the Public Comments was made by Alternate Commissioner Iman and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: 2 Ayes: Commissioners Fuller, Sorey, Pittard, Gray, Inman, Jackson, Ross-Hammond, and Wood. Nays: None Abstain: None Approval of the November 2018 TDCHR Meeting Minutes A motion to approve the November 2018 meeting minutes, was made by Alternate Commissioner Jackson and properly seconded by Commissioner Gray. A roll call vote resulted as follows: Ayes: Commissioners Fuller, Sorey, Pittard, Gray, Iman, Jackson, Ross-Hammond, and Wood. Nays: None Abstain: None President’s Monthly Report Mr. Harrell welcomed everyone to the meeting. Commissioner Jim Wood was recognized for his commitment and dedication to the Commission. Commissioner Wood gave some words of thanks and noted City Councilman Aaron Rouse will be representing the City of Virginia Beach on the Board. Mr. Harrell thanked everyone for pushing the meeting back to 3:00 p.m. and accommodating the Joint HRTPO/HRTAC meeting that was held in Chesapeake. Mr. Harrell stated that the regional Transit Transformation Project was underway and introduced Dr. Brian Smith. Dr. Smith provided information on the project and introduced Roy Kienitz of WSP, who is the lead consultant on the project. Mr. Kienitz gave a presentation on a Performance Diagnostic of HRT that was recently completed, comparing HRT with eight peer agencies using data from the National Transit Database. Key observations that were noted included: HRT operating costs are 20% below average, the lowest among peers. Bus service offered per rider is 25% above the peer average. The base bus fare of $2.00 is slightly above average, however fare discounting and longer average trips contribute to fare earnings per mile at 25% below average. HRT farebox recovery ratio is slightly below average. HRT bus ridership is down 15% over 10 years, while ridership at peers agencies is down 20%. 3 The HRT bus fleet is older and experiences more breakdowns than the peer average. The region spends significantly less per capita on transit compared to peers. It was stated that HRT is efficient overall, but services may not be aligned with highest demand and that WSP would be looking at what a different bus network for the region could look like. There was discussion on how new service may look different. There was a discussion regarding ridership and its relation to the size of the bus fleet. There was some discussion regarding geography playing a role in the length of time passengers are on a bus. Commissioner Rowe stated that where we send our buses is more important and that HRT needs to go where people are. Mr. Harrell commented on the benefit of having this data as the project evaluates and determines
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