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Meeting of the Transportation District Commission of Hampton Roads Thursday, December 13, 2018 • 3:00 P.M

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Meeting of the Transportation District Commission of Hampton Roads Thursday, December 13, 2018 • 3:00 P.M Meeting of the Transportation District Commission of Hampton Roads Thursday, December 13, 2018 • 3:00 p.m. 2nd Floor Board Room • 509 E. 18th Street, Norfolk, VA _____________________________________________________________ A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, December 13, 2018 at 3:00 p.m. at 509 E. 18th Street, Norfolk, VA. The meeting is open to the public and in accordance with the Board’s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review. Meeting of the Transportation District Commission of Hampton Roads Thursday, December 13, 2018 • 3:00 p.m. 2nd Floor Board Room • 509 E. 18th Street, Norfolk, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of November 8, 2018 Meeting Minutes 4. President’s Monthly Report - William Harrell A. Board Updates Transit Benchmarking Metrics – WSP Annual Financial Statements – Cherry Bekaert 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer October 2018 Financial Report B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Contract No: 18-78368 – Provision of Magnetic Fare Media (Renewal) Recommending Commission Approval: Award of a contract to a contract to Electronic Data Magnetic, Inc. to provide magnetic fare media in the not- to-exceed amount of $165,330.00 over a three-year period. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee – Brian DeProfio/ Conner Burns, Chief Financial Officer F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee – Ms. Doris Johnson, Chair 6. Old and New Business Overview of Rail State Safety Oversight by the Virginia Department of Rail and Public Transportation (DRPT). This presentation will be provided by Andrew Ennis, Program Manager. Resolution 08-2018 – Adopting Update to the HRT Capital Improvement Plan (CIP) for FY 2019 - FY 2025 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, January 24, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 3400 Victoria Boulevard, Hampton VA. Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, November 8, 2018 • 1:00 p.m. 2nd Floor Board Room • 509 E. 18th Street, Norfolk, VA Call to order A quorum was attained, and Chairman Fuller called the meeting to order at 1:01 p.m. Commissioners in attendance: Chairman Fuller, Chesapeake Vice Chair Hunter, Portsmouth Alt. Commissioner Sorey, Chesapeake Commissioner Mitchell, VDRPT Alt. Commissioner Cipriano, Newport News Commissioner Gray, Hampton Commissioner Kanoyton, Hampton Commissioner Parnell, Norfolk Alt. Commissioner Inman, Norfolk Commissioner Rowe, Portsmouth Commissioner Ross-Hammond, Virginia Beach Commissioner Wood, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Debbie Ball, Assistant Director of Finance Keisha Branch, Capital Programs & Grant Administration Officer Conner Burns, Chief Financial Officer Danielle Burton, Operations Support Technician David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director of Marketing & Communications Rodney Davis, Director of Customer Relations Margaret Denoncourt, Internal Auditor Glenda Dixon, Director of ERP Services Sheri Dixon, Manager of Revenue Services Angela Glass, Director of Budget & Financial Analysis William Harrell, President and CEO Tom Holden, Media Relations Specialist Keith Johnson, Manager of Paratransit Sonya Luther, Director of Procurement Shanti Mullen, Auditor I 1 Sibyl Pappas, Chief Engineering & Facilities Officer Mike Perez, Director of Rolling Stock Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brandon Singleton, Assistant Director of Budget Brian Smith, Chief of Staff Mark Stemple, Director of Maintenance Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Judith Brown, League of Women Voters Rob Case, HRPTO Mark Geduldig-Yatrofsky, Portsmouthcitywatch.org Mike Hayes, City of Hampton Carl Jackson, City of Portsmouth Denise Johnson, Chair, Transit Ridership Advisory Committee Ina Kreps, Citizen – Paratransit Customer Jeff Raliski, HRTPO Janice Taylor, Chair, Paratransit Advisory Committee Constantinos Velissarios, City of Newport News Evan Watson, 13 News The TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda Meeting Minutes President’s Report Presentation Social Media Analytics Committee Reports Public Comments Mr. Mark Geduldig-Yatrofsky stated how pleased he was that HRT will receive funding for electric vehicles; he also provided his opinion on the pros and cons of the electric vehicles. Ms. Diane Mitchell stated her concerns regarding bus transportation. (Rodney Davis, Director of Customer Relations, followed-up with Operations on the complaint) A motion to close the Public Comments was made by Commissioner Sorey and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: Ayes: Commissioners Fuller, Hunter, Sorey, Mitchell, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. 2 Nays: None Abstain: None Approval of the October 2018 TDCHR Meeting Minutes A motion to approve the October 2018 meeting minutes, was made by Commissioner Rowe and properly seconded by Commissioner Parnell. A roll call vote resulted as follows: Ayes: Commissioners Fuller, Hunter, Sorey, Mitchell, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. Nays: None Abstain: None President’s Monthly Report Mr. Harrell welcomed everyone to the meeting. Mr. Harrell stated that as a result of the Capital Improvement Budget Workshop, more information will be provided to the Commission for formal action next month. An update was provided on the Transform Transit study, to include a video that was produced to encourage the public’s input. The Governor’s Transportation Conference were summarized. COMMITTEE REPORTS Audit and Budget Committee An overview of the Audit and Budget Committee meeting was not provided. A summary will be provided at the next meeting. Operations and Oversight Committee Commissioner Parnell called on Ms. Sonya Luther, Director of Procurement, to present the contracts for approval. Ms. Luther presented the following contracts for approval: Contract No: 18-78375, Commercial Banking Services (Renewal) was recommended for Commission approval to award a contract to Towne Bank to provide commercial banking services in the amount of $264,079.80. A motion to approve Contract No: 18-78375, Commercial Banking Services was made by Commissioner Parnell on behalf of the Operations and Oversight Committee and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: 3 Ayes: Commissioners Fuller, Sorey, Mitchell, Kanoyton, Cipriano, Parnell, Inman, Ross- Hammond and Wood. Nays: None Abstain: Commissioners Rowe, Hunter and Gray Contract No. 18-78388, Eleven (11) 35’ Low Floor Diesel Buses was recommended for Commission approval to award a contract to Gillig to procure eleven (11) heavy duty 35’ low floor diesel buses in the total amount of $5,317,917. Contract No. 18-78387, Six (6) 40’ Low Floor Diesel Buses was recommended for Commission approval to award of a contract to Gillig to procure six (6) heavy duty 40’ low floor diesel buses in the total amount of $2,926,440. A motion to approve Contract 18-78388 and Contract 18-78387 was made by Commissioner Parnell on behalf of the Operations and Oversight Committee and properly seconded by Commissioner Sorey. A roll call vote resulted as follows: Ayes: Commissioners Fuller, Hunter, Sorey, Mitchell, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. Nays: None Abstain: None Planning and New Starts Development Committee The Planning and New Starts Development Committee did not meet in November and no report was given. External Legislative Advisory Committee (ELAC) Commissioner Kanoyton provided an overview of the ELAC meeting. Including an update on public engagement and the Transformation Transit program. Commissioner Kanoyton presented a letter from Dr. Smith, advocating for additional revenue services for the ferry and light rail Commissioner Kanoyton implored the cities to write similar letters. Mr. Harrell stated that light rail is a special mode of transportation that needs care and HRT wants to ensure that it is competitive in the new process. Mr. Harrell stated that further evaluations, specific to light rail, will be done. Management Finance Advisory Committee (MFAC) Commissioner DeProfio provided an overview of the MFAC meeting including. An update on the TSP plan, a review of the FMO presentation and report, and the connection MFAC believes it share with 4 the Audit and Budget Review committees. It was stated that all localities should provide
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