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July 20, 2021: Committee of the Whole

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July 20, 2021: Committee of the Whole COUNTY OF OSCEOLA BOARD OF COMMISSIONERS’ COMMITTEE OF THE WHOLE AGENDA Tuesday, July 20, 2021 301 West Upton Ave., Reed City, Michigan 2nd Floor, Board of Commissioners’ Room, 9:30 a.m. NOTE: Claims will be available for review from 9:00 – 9:30 a.m. 1. Meeting Called to Order by Chairperson. 2. Additions or Deletions to the Agenda – Approval of the Agenda. 3. Brief Public Comments (Three Minute Limit). 4. Employee/Board Comments. 5. Consider Approval of the Minutes of July 6, 2021. 6. Consider Payment of Claims. 7. Consider Other Budget Amendments, Cash Transfers, and Journal Register Report from Treasurer. 8. Old Business – Discuss: a. Finance Committee 7-6-21 Meeting Update – Sally Momany: 1. PA 152 Opt Out. 2. Renew Employee Health Care Plans with BCBS-PPO, BCN-HMO & BCN-HSA. 3. County Contribution of $1,000 for BCN-HSA Plan. b. ARPA Core Committee 7-6-21 Meeting Update – Mark Watkins. c. Personnel & Administration 7-14-21 Meeting Update – Mark Gregory. d. District Court Staffing Compliance Officer – Dan Clise. e. County 2022 Budget – Susan Vander Pol: 1. Non-Union/Appointed Department Heads/Elected Officials 2022 Wage Increase. 9. New Business – Discuss: a. County’s 2020 Audit Presentation – Anderson, Tackman & Company PLC. b. Marion Location for Central Michigan District Health Department – Steve Hall. c. Friend of the Court 2017 CRP Contract Extension FY2022-2023 – David Oostdyk. d. Prosecutor 2017 CRP Contract Extension FY2022-2023 – Tony Badovinac. e. Prosecutor Victim Rights Grant FY2022 Application – Dani Taylor. f. E.M.S. Items – Jeremy Beebe: 1. ACETECH Vehicle Intelligence Quote. 2. Ambulance Rental Extension. 3. Bad Debt Report for April – June 2021. 4. Mutual Aid Agreements. g. Housing Program Income Certification – Jeremy Beebe. h. Sheriff Purchase of Dive Equipment – Mark Cool. i. Big Lake Dam Inspection Agreement with J.E. Tiffany & Sons LLC – David Belden. j. Sales Tax Reimbursements – Karen Bluhm. k. MVAA County Veteran Service Fund FY2021-2022 Grant Application – Susan Vander Pol. l. Closed Session for Property Purchase per MCL 15.267(1). 10. Other Business: 11. Employee/Board Comments. 12. Extended Public Comments (Six Minute Limit). 13. Adjournment. Note: A quorum of the Board of Commissioners may be present at the Committee meetings. PUBLIC COMMENT: The Committee welcomes public comment. We appreciate your attendance and look forward to hearing any concerns you may have. We request that the following rules of procedure be followed: At the beginning and at the end of each Committee meeting, there is time to receive public comment from the audience. If you wish to address the Committee, we ask that you stand, give your name and present your concern. If you wish to speak while the Committee is addressing a specific issue, you are asked to make arrangements ahead of time with the Committee Chairperson. No comments or questions will be taken at any other time. If you should require special assistance in order to attend the meeting, please notify the County Coordinator at (231) 832-6196, twenty-four (24) hours before the posted meeting time, for arrangements to be made. OSCEOLA COUNTY COMMITTEE OF THE WHOLE MINUTES July 6, 2021 The Committee meeting was called to order at 9:30 a.m. by Chairman Gregory. Present: Commissioners Mark Gregory, Tim Michell, James Custer, Sally Momany, David Turner, Roger Elkins and Jill Halladay Also, present: Susan Vander Pol-County Coordinator, Justin Halladay-C.O.A. Director, Tracey Cochran-Payroll / Human Resource Specialist, Tonia Hartline-County Treasurer, Mark Watkins, EMD Director and several members of the public. Motion by Commissioner Turner, seconded by Commissioner Halladay, to approve the agenda as amended. Motion carried. Brief Public Comment: Judge Scott Hill-Kennedy provided the Board with an update on Circuit Court and the return of having jury trials in Mecosta and Osceola County. Alan Gingrich, Osceola County Road Commission, spoke about the vacancy in their department with a replacement being hired soon. Sandra Keller, Hersey, Michigan provided an update on the new office for Michigan Potash on 120th Avenue and a potential date for an open house in September. Employee/Board Comment: Susan Vanderpol, County Coordinator, let the Board know the CEO of DK Security has passed away and a memorial will be held later this month but the courthouse will have security on that day. Moved by Commissioner Elkins, seconded by Commissioner Custer, to approve the minutes of June 15, 2021. Motion carried. Recommended by Commissioner Momany, seconded by Commissioner Elkins, to approve the claims in the amount of $62,454.66. Discussion held. Recommendation was unanimously supported. Budget Amendments, Cash Transfer & Journal Register Report Commissioner Momany reviewed the budget amendments presented for approval. Recommended by Commissioner Momany, seconded by Commissioner Michell, to approve the budget amendments as presented. Recommendation was unanimously supported. E.M.D. Mark Watkins, Emergency Management Director, provided an update on the re-opening of County buildings. He issued an Executive Directive on June 25, 2021 for all general county buildings to open to the public and released departments from the County imposed COVID-19 restrictions not otherwise required by MIOSHA. He stated there are a few items that he is wrapping up from the state of emergency and the EOC will not be required to be open any longer for 10 hours. Recommended by Commissioner Michell, seconded by Commissioner Custer that per Emergency Management Executive Directive issued June 25, 2021, all general county buildings are open to the public with elimination of the required mask policy, termination of the COVID-19 public screening and appointment requirements and the departments are released from County imposed COVID-19 restrictions not otherwise required by MIOSHA. Recommendation was unanimously supported. Page 2 Committee Minutes July 6, 2021 COVID-19 Policies and Compliance Direction Susan Vander Pol, County Coordinator, stated that departments need to make sure they are following the MIOSHA guidelines and the policies regarding extra benefit time, leaves of absence and unnecessary time off expired June 30, 2021 Health, Safety & Grounds Committee 6-15-21 Meeting Update Commissioner David Turner, provided an update from the Health, Safety & Grounds Committee meeting that was held on 6-15-21. Discussion was held regarding C.O.A using the Upton St. building or the Hersey building and plans going forward. C.O.A. Various Updates Justin Halladay, Commission on Aging Director, provided an update on the Reed City/ Hersey Senior Center project with potential timelines. He spoke of the tremendous support that was received for the golf outing fundraiser. Additionally, as of today’s date the meal sites are open again. Animal Control Staffing Michelle Kuz, Animal Control Director, spoke about the request to move a part time employee to a full-time position and feels it would promote longevity. Discussion held. Recommended by Commissioner Momany, seconded by Commissioner Turner to make the two part-time Animal Control Office Manager positions into one full-time position and fill the position with the current employee. Recommendation was supported with Commissioners voting yes, (Momany, Halladay, Elkins and Custer) and Commissioners voting no, (Gregory, Turner and Michell). Friend of the Court Staffing Commissioner Momany spoke about her conversation with David Oostdyk Friend of the Court, and the open Enforcement Officer position. She provided specifics and grant funding of the position. Recommended by Commissioner Momany, seconded by Commissioner Turner to approve filing the Account/Enforcement Officer Friend of the Court position. Recommendation was unanimously supported. Treasurer Huntington Bank Commercial Card Agreement Tonia Hartline, County Treasurer, presented the Board with the Huntington Commercial Card Account Agreement for approval. Recommended by Commissioner Turner, seconded by Commissioner Elkins to authorize the utilization of the Commercial Car Account with Huntington Bank and Authorize the appropriate signatures on the Agreement. Recommendation was unanimously supported. Gypsy Moths Commissioner Elkins spoke about current gypsy moth problem and how surrounding counties are handling the problem. Some counties have a millage for the spraying of gypsy moths and some counties have encountered little or no effect of the spraying, depletion of funds for the spraying, etc. It was noted that the gypsy moth issue is one of a financial issue not a political issue. Addressing the problem now is matter of timing, such as being “notified too late” or “after the fact” and the inability to spray within a certain proximity of federal land. Interlocal Agreement with City of Evart Susan Vanderpol, County Coordinator, spoke about the Board about an interlocal agreement with the City of Evart for their board of appeals. Discussion was held regarding the agreement with no policy currently in place. Page 3 Committee Minutes July 6, 2021 Recommended by Commissioner Elkins, seconded by Commissioner Custer, motion fails with (4) commissioners voting no and (3) commissioners voting yes. Building Inspections/ Emergency Management Internet Service Jon-Thomas Burgess, Technology Coordinator, spoke about the internet service for the EMD Office that is currently being shared with the health department. He provided the Board with the cost of having internet put in place for the EMD Office. Discussion held. C.O.A.
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