Virtual Meeting of the Board of Education Monday, August 10, 2020 @ 6:00 PM

MINUTES - Traverse City Area Public Schools Virtual Meeting of the Board of Education Monday, August 10, 2020 @ 6:00 PM

Proposed Minutes to be approved August 24, 2020.

A meeting of the Board of Education of the Traverse City Area Public Schools, Counties of Grand Traverse, Leelanau and Benzie, Michigan, was held virtually, via Google Meet, on Monday, August 10, 2020 per Executive Order 2020-160. Board President Kelly called the meeting to order at 6:00 p.m.

BOARD MEMBERS PRESENT: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr BOARD MEMBERS ABSENT: None ADMINISTRATORS PRESENT: Berck, Biller, Guitar, Skodack, Smith, Thomas-Hill, VanWagoner

Board President Kelly welcomed those participating virtually.

PLEDGE OF ALLEGIANCE Board Treasurer Anderson led the Board and those participating virtually in the Pledge of Allegiance.

REVIEW/APPROVAL OF AGENDA The Board reviewed the agenda and Board President Kelly entertained a motion for approval.

MOVED BY LEONHARDT SUPPORTED BY KLEGMAN TO approve the agenda as presented.

The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None

MOTION CARRIED.

PUBLIC COMMENT Board President Kelly opened the meeting up to public comment and the following was provided:  Tom Mair, 612 Fifth, Traverse City – Returning to school/November election ballot  Jacqueline Burke, 6009 Robert Drive, Traverse City – School restart  Ingrid Pylvanian, 840 Carver Street, Traverse City – School reopening plans and UpNorth Virtual concerns  Allyson McBride-Culver, 9510 Pennington Drive, Traverse City - School reopening  Kendra Worden, 7303 Logan Lane, Traverse City – Advocate for full-time school

RECOGNITION Dr. John VanWagoner II, Superintendent Board President Kelly formally welcomed Dr. VanWagoner and his family to the community.

SUPERINTENDENT’S REPORT Dr. VanWagoner welcomed Shaina Biller, Associate Superintendent of Curriculum and Instruction, to the district.

Legislative Update Dr. VanWagoner reported that we are at a standstill with additional funds from the federal level. This has caused the state budget to be in flux. The current estimate shows the state to be at a $3 billion shortfall. A special Consensus Revenue Estimating Conference is scheduled for the end of this month to review state funding. Current projections are worse than expected. Like last year, the budget is not expected until October 1. Additionally, the state legislators are anticipated to have an emergency session this weekend to discuss a return to school bill, which is anticipated to provide more guidance on rules related to virtual learning. Dr. VanWagoner acknowledged the staff for the work that is being done this summer in preparation for the start of school.

District Highlights Blueprint Dr. VanWagoner informed the board that he and many staff members participated in a virtual conference with the Blueprint’s statewide field team.

Great Start Readiness Program (GSRP) Dr. VanWagoner announced a collaboration between TCAPS, the Traverse Bay Area Intermediate School District (TBAISD), and community partners to reinstate the GSRP program for the 2020-2021 school year. Under the agreement, the ISD will run up to 4 classrooms and TCAPS will run 3 classrooms (7 GSRP classrooms were run in 2019-2020). The classes will be housed within TCAPS buildings or virtually depending on the phase the region is in related to the pandemic. This is a one year agreement for the 2020/2021 school year. Dr. VanWagoner thanked the Grand Traverse County Community Foundation and area philanthropic partners for a $70,000 contribution to allow the program to run this year without deficit. The district will plan to recall 3 TCAPS GSRP teachers from layoff (4 were already placed in other positions) and aids for those classrooms.

Live From the Opera House Dr. VanWagoner shared with the board that he participated in the “Live From the Opera House: It’s Storytime!” program to promote literacy in our community.

Communication Report Dr, VanWagoner introduced Christine Guitar, Executive Director of Communications, to provide an overview of the communication and community partnerships that have occurred over the last 6 months. Some highlights include:  TCAPS has participated on the Grand Traverse County Joint Operations Center team  Communication and outreach about the new UpNorth Virtual program  Making curriculum connections with special enrichment activities which were handed out at the food distributions centers throughout the district  Celebrations throughout the community to highlight the graduating class of 2020 and TCAPS retirees  Community partnerships with the Downtown Development Authority’s (DDA’s) Give Local, Buy Local campaign, which allowed more than $14,000 worth of items to be purchased from downtown merchants and donated to TCAPS families  Collaboration with TCAPS, the City Opera House and Newton’s Road to provide summer literacy program and STEM/STEAM activities  Donor coordination efforts including pop up pantries at food distribution centers to provide additional personal care items and food to families  Since March 13, 2020, TCAPS has provided more than 255,000 meals, over 6,500 Fun Friday items have been distributed, and thousands of books have been given to families

BOARD COMMITTEE REPORTS / DISCUSSION Board members provided a brief summary of meetings held, and discuss miscellaneous topics. Board Human Resources and Policy Committee (July 22 and July 27) → Report out by Leonhardt Board Finance and Operations Committee (August 5) → Report out by Anderson District Advisory Network (multiple dates) → Report Out by Kelly

Board Office Hours @ Horizon Books 6:00pm – 7:00pm:  August 27, 2020 → CANCELED  September 24, 2020 – Attending: Leonhardt

CONSENT The purpose of the Consent Calendar is to expedite business by grouping items together to be dealt with by one board member motion without discussion. Any member of the board may ask that any item on the consent calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected.

a. Personnel Recommendations The Board considered the following Personnel Recommendations: NEW HIRES (Acknowledgment): Name Assignment Effective Date Brooke Laurent Executive Director of Special Education August 14, 2020 Tompkins Boardman Administration Center (1.0 FTE)

Allison Zimpfer-Hoerr School Social Worker September 1, 2020 Traverse Heights Elementary School (0.80 FTE)

RETIREMENT (Acknowledgment): Name Assignment Effective Date Michelle Zebell Music Teacher (Choral) June 30, 2020 Traverse City East Middle School (1.0 FTE) RESIGNATION (Acknowledgment): Name Assignment Effective Date Christina Serby Resource Room Teacher June 30, 2020 West Senior High School (1.0 FTE)

b. Board Policy Language The Board considered the following:  Policy 5610.01 - Expulsions/Suspensions (REVISED)  Guideline 8310A – Michigan Freedom of Information Act Procedures and Guidelines (REVISED)  Form 8310A F1 – Sample FOIA Request Form (REVISED)  Form 8310A F3 – Michigan Freedom of Information Act Standard Form for Detailed Itemization of the Fee Amounts (DELETED/REPLACED)  Form 8310A F3 – Traverse City Area Public Schools FOIA Fee Itemization Form (REPLACEMENT FORM)

c. Bids, Purchases, Services The Board considered the following:  Technology o Security TV Monitors . Award to Feyen Zylstra for a total not to exceed $34,332; includes a 10% contingency; funded from Capital Bond Funds allocated to Technology and Security.

d. Minutes The Board considered the minutes from their Special Meeting on July 27, 2020.

MOVED BY KLEGMAN SUPPORTED BY FORTON to approve the Consent Calendar as presented and without discussion.

The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None

MOTION CARRIED.

DISCUSSION/MOTION a. Operating Millage Resolution (Headlee Restoration, if needed) The Board considered a resolution to approve ballot language for an Operating Millage proposal (Headlee restoration, if needed) for the November 3, 2020 election.

MOVED BY ANDERSON SUPPORTED BY MOON MOHR that the Board of Education approve the Operating Millage Resolution (Headleee Restoration, if needed) and ballot language for the November 3, 2020 election, as presented.

Dr. VanWagoner explained that the possibility of a Headlee Rollback can impact the district’s funding. He introduced Associate Superintendent Thomas-Hill to provide that board with an overview of the Headlee Restoration and Operating Millage Proposal. Some highlights include:  The Headlee Rollback is a reduction factor based on non-homestead property taxes  The district is asking for an increase of 1 mill in the event the Headlee Rollback causes the district to drop below 18 mills, with is the most the district can levy  This is not a tax increase, the district will continue to levy 18 mills  Because the November 3, 2020 election is a state election, putting the Operating Millage Proposal on the ballot then is cost effective

The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None

MOTION CARRIED. b. Bids, Purchases, Services The Board considered the following:  Curriculum o Learning Management System (Brightspace) . Purchase from Desire to Learn (D2L); the cost is $27,343 for year one and $45,000 per year for years two through five; funded from General Fund.

MOVED BY FORTON SUPPORTED BY LEONHARDT that the Board of Education approve the purchase of Brightspace Learning Management System (LMS) from Desire to Learn (D2L), as presented.

Dr. VanWagoner introduced Heidi Skodack, Director of School Improvement, to provide an overview of the LMS. Some highlights included:  All staff were invited to review several LMS platforms, over 100 staff members participated.  Staff were asked to consider the following factors as they reviewed the platforms: Training timeline, ability to link grades to PowerSchool and cost  73.1% of staff chose D2L as their first choice

The full presentation can be viewed on the board’s page of the district website.

The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None

MOTION CARRIED. c. TCAPS Assurance Document and Preparedness Plan (Return to School Roadmap) The Board considered the recommendations represented in the Return to School Roadmap to be submitted to the Traverse Bay Intermediate School District per state requirements.

MOVED BY MOON MOHR SUPPORTED BY MCGUIRE that the Board of Education approve the Assurance Document and Preparedness Plan be turned in to the Traverse Bay Intermediate School District as presented and approve the Superintendent’s anticipated recommendation for return to school.

Dr. VanWagoner introduced Heidi Skodack, Director of School Improvement, and West Middle School Principal Terry Smith to provide the board with an overview of the Return to School Roadmap. Some highlights include:  The Roadmap provides information on the mode of instruction the school may operate in depending on the phase of the pandemic we are in, allowing instruction to pivot quickly as the phases change in our region.  A Targeted Response to change mode of instruction is built into the plan to adjust based on what is happening across the district and at each site.  UpNorth Virtual is an additional program TCAPS is offering to those are looking for an online only option. Currently the classes will be taught by teachers from the online learning platforms (Lincoln Learning and Edgenuity). As the program expands, the goal is to have TCAPS teachers providing UpNorth Virtual instruction, however, it will take some time to get there.  An Instructional Outline has been created to help set expectation and provide instruction to students, regardless of the mode of delivery.

Dr. VanWagoner acknowledged the complexity of the decision on how to return to school. He indicated that he has considered survey data and emails from staff, families and the community to make his recommendation. He explained that there is a lot to learn from other districts that are opening face to face in August. Dr. VanWagoner recommended a safe start to school by beginning virtually on September 8 with face-to-face

instruction beginning on September 21. This will allow the district time to train and prepare for the safety protocols that will be required in faced to face instruction. Additionally, it will allow the district to review the opportunity to offer more UpNorth Virtual classes taught by TCAPS teachers based on feedback that has been received by families. It also allows the board to have an opportunity to review the plan further if the current COVID-19 situation in the region drastically changes.

Board members discussed the recommendation and shared their thoughts on returning to school and the complexity of the decision.

The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, McGuire, Moon Mohr NO: Leonhardt

MOTION CARRIED.

ADJOURNMENT

MOVED BY MOON MOHR SUPPORTED BY FORTON TO adjourn the meeting at 9:42 pm.

The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None

MOTION CARRIED.

Next Board Meeting – Study Session Monday, August, 24, 2020 (6:00 p.m.) Virtual Meeting (livestreamed and Cable Channel 190) See agenda for public participation information

BOARD MEMBERS: Matt Anderson, Pamela Forton, Sue Kelly, Jane Klegman, Jeff Leonhardt, Ben McGuire and Erica Moon Mohr

Board of Education Meeting August 10, 2020 COVID-19 Communications and Community Partnership Highlights

Board of Education Update August 10, 2020 ● Outreach ● 2020 Celebrations ● Community Partnerships Highlights ● March-July 2020 Donor Coordination ● By The Numbers ● COVID-19 Communications Outreach ● Joint Operations Center ● UpNorth Virtual COVID-19 Communications

❏ Grand Traverse County Joint Operations Center Communications Team Member ❏ Sample Evidences: ❏ 4/6 JOC Covid Ticker Ad ❏ 4/14 JOC Covid Ticker Ad

❏ District COVID-19 Family and Staff Communications ❏ Sample Evidences: ❏ COVID-19 Webpage (received 31,711 page views since March 13th creation)

❏ COVID-19 Response Press Releases, Printing and Social Media Outreach ❏ Sample Evidences: ❏ 3/18 TCAPS Offers Virtual Counseling Services ❏ 5/8 Press Release on 100,000 Meals Served ❏ Blair Meal Site Moving Flyer Included in Meal Packages UpNorth Virtual

❏ Press Release ❏ Website (www.tcaps.net/upnorthvirtual) ❏ Billboard ❏ Ticker Ad ❏ Facebook Ads ❏ Radio Ads ❏ Additional Outreach: TV Ads, Additional Earned Media Curriculum Connections

Specials Enrichment at Food Distribution Sites:

❏ Physical Education - Rope Jumping Activity Sheet

❏ Art - Modeling Clay Activity Sheet

❏ Music - Rhythm Sticks Activity Sheet 2020 ● Video Ceremonies ● Banners/Commencement Celebrations Quest Video Celebrations

❏ Senior Walk and Diploma Presentations Planning Assistance

❏ Honors Convocation Videos: CHS, WSH

❏ Commencement Livestream and Videos: CHS, WSH, TCHS

❏ 2020 TCAPS Retirement Ceremony Banners/Commencement Quest

❑ Due to the state-mandated school closures related to the COVID-19 pandemic, the 2019-2020 end of year celebrations were reimagined and required planning for, coordinating, and ﬁlming the events, and providing collateral materials as needed. ○ Sample Evidences: ■ Commencement Quest Map ■ June Billboards: CHS, WSH, TCHS ■ Class of 2020 Banners: CHS, WSH, TCHS and DDA ■ Class of 2020 Yard Signs ■ 5/22 Honors Convocation Ticker Ad ■ 6/4 Commencement Ticker Ad ■ Website Content ■ Facebook Posts ● DDA Buy Local, Give Local Community Campaign Partnerships ● Live from the Opera House: It’s Storytime! DDA Buy Local, Give Local Campaign

❏ More than $14,000 worth of items were hand-selected from downtown merchants and donated to TCAPS families

❏ Activities: ❏ Promotion of campaign ❏ Support with ideas for items to purchase with donations ❏ Distribution of items

Total of $61,000 was raised through the campaign to support Traverse City businesses Summer Series: Live From the Opera House: It’s Storytime!

❏ Collaboration between TCAPS, the City Opera House, and Newton’s Road to provide access to summer literacy and STEM/STEAM activities through “Live from the City Opera House: It’s Storytime!”

❏ “Live” presentations will be shared with TCAPS families and available on the district's publicly available learning and classroom extension platform(s) (tcaps247.com).

❏ The show is available to any student and family, and will be promoted by regional entities, including Newton's Road, the Traverse Area District Library, and the City Opera House.

View Pilot Episode Pilot Episode Activity Sheet Sunrise Rotary’s Born Greene PoWer! Book to Read program giving Construction Bags empower out books: and TBA Credit children to Mondays - Silver Lake Union Host play, write and Wednesdays - Traverse read Pop-Up Heights Fridays - Long Lake Pantries

April May June July August

TADL Book Giveaways Fun Fridays Specials activity at Traverse Heights continue and curriculum Elementary sheets through the distributed summer

2020 Donor Coordination Efforts TCAPS Food and Distribution Sites:

● 255,000+ Meals Distributed Since March 13th

By The ● 6,500+ Fun Friday Items Numbers Distributed ● Thousands of Books Given Away by TADL, Born to Read, and PoWer! Book Bags

Board of Education Meeting August 10, 2020 Headlee Amendment The Headlee Amendment, which was passed in 1978 requires the school district to reduce its millage when annual growth on existing property exceeds the Consumer Price Index (CPI) or 5%, whichever is less. Therefore, the millage rate gets “rolled back” so that the resulting growth in property tax revenue is no more than the rate of inﬂation.

Source: Michigan Municipal League BFOC 08.05.20 Headlee Rollback Annually, the district must apply a Headlee rollback factor. The annual factor is then added to prior years to determine the cumulative Headlee rollback factor or the “millage reduction fraction”. The total “millage reduction factor” is then applied to the millage originally authorized by a vote of the district’s taxpayers. The actual mills available to be levied by the district is the result of the authorized millage rate times the total millage reduction factor.

Source: Michigan Municipal League BFOC 08.05.20 Operating Millage Information

● By law, we cannot levy more than 18 mills ● This is the amount (18 mills) we are required to levy in order to receive our full foundation allowance ● This tax does not apply to primary residences and other exempt property, it is only levied against properties considered “non-primary residence”, which are essentially businesses, industrial property, and second homes located in our school district

BFOC 08.05.20 TCAPS Details:

● In 2014, voters approved a 10 year operating millage rate of 19.0961 as a renewal ● The District’s 2018 authorized millage rate was 18.6970 ● The 2019 Headlee reduction factor was .9924 resulting in an authorized millage rate of 18.5549 ● Last year at this time we projected a .99 reduction factor which would have kept us above 18 mills for 3 years at 18.0038 ● Our 2020 Headlee reduction factor is .9864 resulting in an authorized millage rate of 18.3025 ● In order to stay above 18 mills next year, our reduction factor cannot exceed .9835 or we are in jeopardy of losing a portion of our FY22 foundation funding

BFOC 08.05.20 Information to consider:

● This is not a tax increase. The district is asking to continue to levy the 18 mills we have in the past, so the district can receive the full foundation allowance from the State ● FY21 - November's election (2020) would cost the district very little (attorney fees) ● If we wait until the May 2021 election, we would likely be the only item on the ballot and it would be quite costly ● We would need to inform townships by August 11, 2020 at 4pm for the November 3rd election ● In order to say we are "renewing" the millage, we will have to do so before June 2025 which will require an additional election ● The District could wait until November 2021, but there would be a small risk if the reduction factor exceeds .9835 and this would not be statewide election which would make it more costly.

BFOC 08.05.20 DRAFT BALLOT LANGUAGE

TRAVERSE CITY AREA PUBLIC SCHOOLS OPERATING MILLAGE PROPOSAL

This proposal will allow the school district to levy the statutory rate of not to exceed 18 mills on all property, except principal residence and other property exempted by law, required for the school district to receive its revenue per pupil foundation allowance.

Shall the limitation on the amount of taxes which may be assessed against all property, except principal residence and other property exempted by law, in Traverse City Area Public Schools, Grand Traverse, Leelanau and Benzie Counties, Michigan, be increased by 1 mill ($1.00 on each $1,000 of taxable valuation) for a period of 5 years, 2021 to 2025, inclusive, to provide funds for operating purposes; the estimate of the revenue the school district will collect if the millage is approved and levied in 2021 is approximately $38,065 (this millage is to restore millage lost as a result of the reduction required by the Michigan Constitution of 1963 and will be levied only to the extent necessary to restore that reduction)? BFOC 08.05.20

Board of Education Meeting August 10, 2020 Learning Management System

Desire to Learn (D2L) Brightspace Learning Management System (LMS)

What is an LMS? A learning management system (LMS) is an online platform that enables the delivery of materials, resources, tools, and activities to students both in and out of the classroom environment. It allows teachers to offer tailored instruction that can be accessed by students anytime, anywhere without geographic constraints. At its technological center it stores and organizes data using servers and networks.

Timeline and review of Learning Management System Adoption LMS Reviews

● Canvas ● Desire to Learn (D2L) Brightspace ● Mavin ● Otus ● Seesaw ● Schoology LMS Reviews

● Participation was open to all staff and was publicized in the INFocus, the Principals News, emails to teacher curriculum leaders, and referrals from staff members.

● Over 100 staff members participated in the vendor presentation reviews

● 341 reviews were completed total LMS Reviews

● The scope was narrowed down to the top three vendors based on all data collected. Desire to Learn (D2L), Schoology, and Seesaw (elementary only).

● Final Staff review survey of top three choices based on three major factors: ○ Training timeline ○ The ability to link grades to PowerSchool ○ Cost LMS Timeline

LMS VENDOR PRESENTATIONS July 15th

July 22nd STAFF FINAL REVIEW

IDENTIFICATION AND REVIEW OF TOP 3 July 23rd

Data & Survey Results - Final Survey July 24th

Board Finance Aug 5th Final Survey Results Three major factors to consider are cost, training timeline, and the ability to link grades to PowerSchool. Those factors are listed below. With those factors in mind, along with what you learned about each platform during the demo day, select your #1 choice for a Learning Management System. Final Survey Results

In your opinion, how important is it to have a single district LMS? Final Survey Results

In your opinion, how important is an automated connection with our SIS (PowerSchool) to pass back data like rosters and grades? Professional Development

Pre-Training - Access to D2L Webinars Begin Aug 6th

Week of Aug 10th Training Opportunities

D2L - Train the Trainer (Tentative) Week of Aug 17th

Continued opportunities for Staff D2L training Week of Aug 24th

PD Day for Staff Week of Sept 1st

Board of Education Meeting August 10, 2020 TCAPS Covid 19 Preparedness and Response Plan

MI Safe Schools: Michigan’s 2020-21 Return to School Roadmap

35 Introduction

What is the Michigan Return to School - MI Safe Schools: Michigan’s 2020-21 Return to School Roadmap and Executive Orders

Six Phases ○ Required ○ Strongly Recommended ○ Recommended

36 TCAPS Response to the Roadmap

When did the work start? What was our process? Who was involved?

Development and Support Teams ● Secondary Principal Work Group ● Elementary Principal Work Group ● Teachers, Parents & Students ● Operations & Facilities ● Union leadership Work Groups ● Human Resources ● TBA ISD

37 38 39 In-person Instruction

● Continue with historical face to face practices with additional health procedures and protocols ● Common Online platform with common template ● Streamline Communication ● Emphasis on Power Standards ● Learning Expectations ● Instructional tools for teacher ● Remediation & Extension Opportunities ● PD for staff, parents, students

40 41 Hybrid Instruction

● A/B Schedule ● Continue with historical face to face practices with additional health procedures and protocols ● Common Online LMS with common template ● Streamline Communication ● Emphasis on Power Standards ● Learning Expectations ● Instructional tools for teacher ● Remediation & Extension Opportunities ● PD for staff, parents, students ● Instructional tools for teachers

42 43 Remote Learning

● Common online LMS ● Streamline Communication District & School Webpage with Classroom Links ● Curricular Leaders continue to support each department with content standards ● Implement TCAPS HQI for online learning ● Power Standards identified by Curriculum Leaders ● Learning Expectations ● Weekly Calendar ● PD Trainings and Resources available for Students, Staff, and Families ● Instructional tools for teachers (i.e. resource page, intentional lesson plan designs, etc ● Special Education support provided as outlined in the IEP or contingency plan.

44 45 UpNorth Virtual

● K-5 - Lincoln Learning Solutions Instructors & TCAPS Teacher Mentor ○ Option of TCAPS instructors for ELA & Math ● 6-12 - Edgenuity Instructors & TCAPS Teacher Mentor ● Learning Labs ● NCAA Approved ● Expansion to shift to TCAPS teachers.

46 Targeted Response

Allows Flexibility to respond to the needs of parts of our District ● Responds to potential staffing concerns ○ Teaching staff shortages or support staff shortages Examples: ● Shift all Secondaries to Remote Learning, Elementary Face to Face ● Shift some schools to remote learning based on Covid 19 impacts to our area ● Some schools continue Face to Face , some shift to Hybrid mode ● Responds to needs of staffing issues

Flexible and Nimble

48 COVID-19 Preparedness and Response Plan

● Face coverings ● Budget, Food Service, Enrollment, Staffing ● Hygiene ● Technology ● Spacing, Movement and Access ● Responding to Positive Tests Among Staff ● Cleaning and Students ● Athletics ● Medically Vulnerable Students and Staff ● Screening Students & Staff ● Busing and Student Transportation ● Testing Protocols for Students & Staff and ● Food Service, Gathering, and Responding to Positive Cases Extracurricular Activities ● Communications and Family Supports ● Mental & Social-Emotional Health ● Professional Learning ● Instruction ● Operations ● Governance

49 Next Steps:

● Finalize Roadmap for board approval August 10th ● Submit To ISD by August 15th ● ISD Finalizes to the State of Michigan August 17th ● PD & Training on LMS August throughout school year

50 20/21 Fall Planning Staff & Parent Survey Results

Board of Education Update August 10, 2020 ● Survey open July 31 - August 7

20/21 Staff ● Emailed to all staff on July 31

Survey ● Reminder email on August 5 Results ● Posted on For Staff webpage ● Total Responses: 923

53.0% (489) TCEA 4.6% (42) AFSCME 3.6% (33) FSEA .9% (8) Substitute

19.2% (177) TCCAPSA 3.6% (33) Non Affiliated Administrator 2.7% (25) TCTA

7.8% (72) Non Affiliated Support Staff 3.1% (29) TCAA 1.6% (15) Retiree

52.5% (485) Elementary Building 14.5% (134) Middle School Building Remaining % “Other” - Random locations (garage, sabin, all of above) 23.6% (218) High School Building 1.4% (13) Boardman

35.9% (331) 10 Years or Less 12.3% (113) 21-24 Years 7.9% (73) 30 Years or More

33.9% (313) 11-20 Years 10.1% (93) 25-29 Years

60.1% (555) Very Likely

25.5% (235) Likely

10.5% (97) Somewhat Likely

3.9% (36) Unlikely

29.2% (31) child care leave

26.4% (28) medical leave

18.9% (20) unpaid leave

16% (17) resign

9.4% (10) retire

60.9% (562) Very Likely

24.9% (230) Likely

10.0% (92) Somewhat Unlikely

4.2% (39) Unlikely

42.5% (48) child care leave

21.2% (24) medical leave

17.7% (20) unpaid leave

4.2% (16) resign

4.4% (5) retire

65.5% (605)Very Likely

21.2% (196) Likely

6.6% (61) Unlikely

6.6% (61) Somewhat Unlikely

51.9% (54) child care leave

18.3% (19) resign

14.4% (15) medical leave

12.5% (13) unpaid leave

2.9% (3) retire

64.1% (592) Not applicable 6.2% (57) Likely

14.4% (133) Unlikely 5.4% (50) Somewhat Unlikely 9.9% (91) Very Likely

64.7% (597) Not Applicable 6.6% (61) Likely

14.7% (136) Unlikely 5.3% (49) Somewhat Unlikely 8.7% (80) Very Likely ● Survey open July 31 - August 7

● Emailed to all staff and families on July 31 20/21 Parent ● Reminder email to parents on Survey August 5

Results ● Posted on the news feed of district and school websites

● Total Responses: 4,764

62.3% (2,967) remain in TCAPS 10.0% (474) non-TCAPS option Remaining % “Other” (home school, 17.9% (854) unsure at this time 6.4% (303) UpNorth Virtual unknown or random)

59.4% (2,824) remain in TCAPS 4.6% (696) UpNorth Virtual Remaining % “Other” (home school, 17.0% (811) unsure at this time 5.0% (239) non-TCAPS option Montessori, or random comment)

62.9% (2,994) remain in TCAPS 9.5% (454) UpNorth Virtual Remaining % “Other” (home school, 15.7% (745) unsure at this time 8.3% (395) non-TCAPS option Montessori, or random comments, etc.)

73.6% (3,500) remain in TCAPS 9.8% (464) UpNorth Virtual Remaining % “Other “ (homeschool, 12.7% (605) unsure at this time 1.9% (89) non-TCAPS option withdraw, unsure, or random comments)

Board of Education Meeting August 10, 2020 TCAPS COVID-19 Preparedness and Response Plan

Traverse City Area Public Schools Great Community, Great Schools

Name of District: Traverse City Area Public Schools Address of District: 412 Webster Street District Code Number: 28010 Web Address of the District: www.tcaps.net Name of Intermediate School District: Traverse Bay Intermediate School District Table of Contents Traverse City Area Public Schools Great Community, Great Schools

TCAPS Introduction ...... 1 TCAPS Back to School Options ...... 2 Instructional Key Components ...... 3 Preparedness Plan Introduction ...... 4 MI Safe Start Plan ...... 4 TCAPS Preparedness Plan Assurances ...... 5 TCAPS Preparedness Plan ...... 6 Phase 1, 2, or 3 of the Michigan Safe Start Plan ...... 6 Phase 4 ...... 7 Face coverings ...... 7 Hygiene ...... 8 Spacing, Movement and Access ...... 9 Cleaning ...... 10 Athletics ...... 10 Screening Students & Staff ...... 11 Testing Protocols for Students & Staff and Responding to Positive Cases ...... 12 Responding to Positive Tests Among Staff and Students ...... 12 Medically Vulnerable Students and Staff ...... 13 Busing and Student Transportation ...... 13 Food Service, Gathering, and Extracurricular Activities ...... 14 Mental & Social-Emotional Health ...... 14 Instruction ...... 15 Governance ...... 14 Instruction ...... 14 Communications and Family Supports ...... 15 Professional Learning ...... 15 Operations ...... 15 Budget, Food Service, Enrollment, Staffi ng ...... 16 Technology...... 16 Phase 5 ...... 17 Strongly Recommended Protocols That Will Be Implemented in Phase 5 ...... 17

Great Community, Great Schools www.tcaps.net | T V 190 TCAPS Introduction Traverse City Area Public Schools Great Community, Great Schools

The following people have contributed to the thinking and guidance in many diff erent ways to the development of the Preparedness and Response plan and the Continuity of Learning Plan. Thank you all for your leadership, collaborative spirit, dedication, and expertise.

Traverse Bay Intermediate School District Superintendent: Dr. Nick Ceglarek Associate Superintendent: Carol Greilick Director: Paul Bauer

Traverse City Area Public Schools School Board Members: Matt R. Anderson, Pamela G. Forton, M. Sue Kelly, Jane E. Klegman, Jeff rey A. Leonhardt, Benjamin L. McGuire, and Erica L. Moon Mohr TCAPS Superintendent: Dr. John VanWagoner Interim Superintendent: James Pavelka Executive Team Members: Dr. Cindy Berck, Shaina Biller, Christine Guitar, and Christine Thomas-Hill Central Offi ce Directors: Heidi Maltby-Skodack, Andy Phillips, and Tiff any Pomaville

Administrative Team Members: Kate Burwinkel, Ben Berger, Angie Camp, Jason Carmien, Victoria Derks, Jana DuGuay, Joe Esper, Emily Fetters, Rose Gallagher, Brian Guiney, Jessie Houghton, Kirsten Jones- Morgan, Bryan Kay, Nate Kepler, Charles Kolbusz, Ben Lantz, Lance Morgan, Dan O’Berski, Evan OBranovic, Marshall Perkins, Ryan Ranger, Biz Ruskowski, Angela Sides-McKay, Terry Smith, Zac Stevenson, Kristin Stuedemann, Dan Tiesworth, Toby Tisdale, Lisa VanLoo and Andy Wares.

Teacher Leaders: Kristina Brunink, Maria Chargo, Annette Cole, Mary Jane Collins, Shelagh Fehrenbach, Megan Hancock, Juleen Jenkins-Whall, Erin Jongekrijg, Brittany Kay, Mandy LaBarre, Kristin Laing, Mike Livengood, Brent McCall, Jody Meyers, Jane Porath, Julie Puckett, Kirk Ranney, Tak Ready, Mya Sagan, Kathleen Schneider, Briget Sheeran, Erin Sorenson, Katelyn Stark, Angela Stricker, Maria Taplin, Jessica Unger, Jenny Walter and Heather Wares. We are grateful for each of the contributions our teachers have made to develop resources and will make to ensure success.

Community Leaders: Thank you to Nate Alger, Wendy Hirschenberger, and all of the participants of the Grand Traverse County COVID-19 Joint Operations Center, which includes key community partners from health, government, fi rst responders, education, social service and business sectors. Association Leaders: Jeff Adamick, Allyson McBride-Culver, Trish Hackett, Deb Jones, Julie Nesky and Dan Tiesworth

With special recognition for the ongoing support for students to: The Facilities and Transportation Departments, the Food and Nutrition Services Department, the Human Resources Department, the Business Offi ce, the Technology Department, and the Printing Department.

Great Community, Great Schools www.tcaps.net | T V 190 TCAPS Back to School Options Traverse City Area Public Schools Great Community, Great Schools

Back to School Options Traverse City Area Public Schools Great Community, Great Schools

Option 1 Option 2 Curriculum and Instruction by TCAPS Teachers 100% Virtual via Curriculum and instruction by TCAPS teachers could be provided in any one of the following three scenarios depending on the region’s phase in the MI Safe Start Plan. The district is planning for all three and will be ready to implement any one of these scenarios should they be required. Parents should be prepared for all three scenarios as they may change throughout the year, as necessary. • 100% virtual learning experience In-person Instruction Hybrid Instruction Remote/Distance • Open K-12 students in • Students attend school • Students attend school on a Learning five-county region every day rotating basis to limit number • Students receive instruction • K-5 Lincoln Learning/ of students and allow for social remotely full-time 6-12 Edgenuity platforms • Curriculum taught by distancing TCAPS teachers • Curriculum taught by • Support from TCAPS teacher/ • Student A: M-T in-person TCAPS teachers mentor & local learning labs • Common online learning instruction, W-F distance platform utilized learning, Student B: M-W • Daily check-ins/meetings • Belong to a local school distance learning, Th-F community, participate in • Additional health procedures with teachers in-person instruction school activities in place • Common online learning • Curriculum taught by platform utilized • Access to school resources TCAPS teachers like counseling services

• Common online learning platform utilized

• Additional health procedures in place

Great Community, Great Schools www.tcaps.net | T V 190 TCAPS Instructional Key Components Traverse City Area Public Schools Great Community, Great Schools

Key Components - Instructional

Learning Management System (LMS): Instructional Schedules Instructional Scope & Sequence: Curriculum Leaders have worked to develop scope and At a glance, weekly instructional guides provide TCAPS plans to adopt Brightspace by Desire to sequence guidance for all CORE curriculum. Scope and students and parents access to weekly learning Learn (D2L), as their Learning Management Sequence documents provide unit lesson designs that schedules that allow for additional information System. D2L provides an integrated learning integrate instructional delivery plans that meet the prior to weekly instruction. Weekly lessons and environment that allows curriculum content, needs of the various learning modes we may activities are designed to integrate both communication, assignments, assessment, experience depending on which learning mode we are synchronous and asynchronous learning to allow collaboration and integration with our PowerSchool in. for easy transition between learning modes of in- student information system. struction.

Student Connections: Grading & Assessment Flexibility & Choice: We will return to a grading system consistent with With the addition of UpNorth Virtual, we are able to Principals, teachers and staff will continue to build those utilized prior to the COVID-19 closure last spring. provide an additional instructional delivery option for connections with our students and families using a Grading and assessment practices will be used to families who would prefer a fully remote learning variety of methods to support students academic and inform students and parents of where students are in experience. In this option, students are able to enroll non-academic needs. their learning progression and development. at semester intervals and have access to an on- campus learning lab as well as participate in activities and services at their homeschool.

Great Community, Great Schools www.tcaps.net | T V 190 Preparedness Plan Introduction On May 7, 2020, Governor Whitmer outlined the MI Safe Start Plan with the six phases of the pandemic.

Governor Whitmer’s Executive Order 2020-142 “provides a structure to support all schools in Michigan as they plan for a return of pre-K-12 education in the fall. Under the order, school districts must adopt a COVID-19 Preparedness and Response Plan laying out how they will cope with the disease across the various phases of the Michigan Safe Start Plan.” MI Safe Start Plan In turn, the accompanying Michigan Return to School Roadmap off ers a guide to the types of safety protocols appropriate during each phase. “There’s no one-size-fi ts-all solution: What works in Lansing may not work in Sault Sainte Marie. Districts will retain the fl exibility to tailor their instruction to their particular needs and to the disease conditions present in their regions.” (EO-2020-142) Each district (public, public school academy (PSA), nonpublic, and intermediate school district (ISD) that educates pre-K-12 students) shall submit a single completed Assurance Document and Preparedness Plan to its Board in time for approval by August 15 or seven days before the fi rst day of school, whichever comes fi rst. This template, when completed, serves as a single Assurance Document and Preparedness Plan.

The Preparedness Plan will be collected by the Intermediate School District for public school districts, the authorizing body for public school academies, or the chief/designated school administrator for nonpublic schools for transmission to the State Superintendent of Public Instruction and State Treasurer by August 17, 2020. Additionally, this Preparedness Plan must be posted on the district’s/PSA’s, or nonpublic school’s public website home page no later than August 17, 2020. A single application should be fi led by the district rather than multiple applications for individual schools within a district. 4 TCAPS Preparedness Plan Assurances The District agrees to meet all of the following requirements of Executive Order 2020-142

The District assures that when it provides in-person instruction to its students without disabilities, the district must also provide in-person instruction to its students with disabilities, consistent with their individualized education programs (IEPs).

The District assures that when schools are closed to in-person instruction, districts must strive in good faith and to the extent practicable, based upon available resources, technology, training, and curriculum, as well as the circumstances presented by COVID-19, to provide equal access to any alternative modes of instruction to students with disabilities from birth through age 26. This assurance includes the provision of auxiliary services under section 1296 of the Revised School Code, MCL 380.1296.

The District assures that while any state of emergency or disaster related to the COVID-19 pandemic continues, it shall comply with guidance from the United States Department of Education, including its Offi ce of Civil Rights and Offi ce of Special Education and Rehabilitative Services, and the Michigan Department of Education concerning the delivery of alternative modes of instruction to students with disabilities in light of the impact of COVID-19.

The District assures that it shall, to the extent practicable and necessary, make individualized determinations whether and to what extent compensatory services may be needed for students with disabilities in light of the school closures during the 2019–2020 school year.

The District assures that during Phase 1, 2, or 3 of the Michigan Safe Start Plan it will close its buildings to anyone except: (a) District employees or contractors necessary to conduct minimum basic school operations consistent with a Preparedness Plan, including those employers or contractors necessary to facilitate alternative modes of instruction, such as distributing materials and equipment or performing other necessary in-person functions. (b) Food-service workers preparing food for distribution to students or their families. (c) Licensed child-care providers and the families that they serve, if providers follow all emergency protocols identifi ed by the state.

The District assures that during Phase 1, 2, or 3 of the Michigan Safe Start Plan it will suspend athletics, after-school activities, inter-school activities, and busing.

The District assures that during Phase 1, 2, or 3 of the Michigan Safe Start Plan it will provide for the continued pay of school employees while redeploying staff to provide meaningful work in the context of the Preparedness Plan, subject to any applicable requirements of a collective bargaining agreement.

The District assures that in Phases 1, 2, or 3 of the Michigan Safe Start Plan it will provide for the continuation of food distribution to eligible students.

The District assures that during Phase 4 of the Michigan Safe Start Plan it will prohibit indoor assemblies that bring together students from more than one classroom.

The District assures cooperation with the local public health department if a confi rmed case of COVID-19 is identifi ed, and agrees to collect the contact information for any close contacts of the aff ected individual from two days before he or she showed symptoms to the time when he or she was last present in school. 5 TCAPS Preparedness Plan TCAPS has developed a COVID-19 Preparedness and Response Plan (“Preparedness Plan”) that is informed by Michigan’s 2020-21 Return to School Roadmap (“Return to School Roadmap”) from the COVID-19 Task Force on Education and Return to School Advisory Council. Safety protocols that are required must be implemented by all Michigan schools that serve students in grades preK-12. They are the most feasible protocols that will minimize risk of exposure to COVID-19. Safety protocols that are either strongly recommended or recommended are optional and all schools may choose to implement these safety protocols to minimize spread of COVID-19. In accordance with Executive Order 2020-142, the following TCAPS plan addresses the phases outlined in the order: Phase 1, 2, or 3 of the Michigan Safe Start Plan The policies and procedures that the District will follow when the region in which the district is located is in Phase 1, 2, or 3 of the Michigan Safe Start Plan.

The district will off er alternative modes of instruction other than in-person instruction providing a summary of materials to each student. Parents or guardians will need to meaningfully access the alternative modes of instruction included in the Preparedness Plan. The Preparedness Plan will rely on electronic instruction and the district will consider how to aid students who lack access to computers or to the internet. This is also in the Continuity of Learning and COVID-19 Response Plan submitted in April.

The district will provide instruction primarily in an online learning environment in Phases 1, 2, or 3.

1. The district will provide instruction primarily in an online learning environment in Phases 1, 2, or 3.

2. Instruction will be organized on a district approved learning management system (LMS).

3. The online learning environment will be facilitated by the individual, content or grade level teacher.

4. Personal connections will be made between students and staff through the Google Meet (or other district approved) platform.

5. Instruction will be delivered via live class meetings and through asynchronous designed or assigned by teachers and synchronous using Google Meet or similar.

6. Teachers will also be available to students and parents through email, phone, and via individual video conferences.

7. Additionally, the district is under contract with several publishing companies, which are vital components of curriculum delivery. Consumables will be picked up by parents or students at the beginning of the year. Online access to associated programs is also provided through these publishing companies.

8. If a student does not have online capabilities, and consumables are not part of the curriculum for certain content areas, hard copies will be provided to students using TCAPS designated pick up locations or supported with at-home delivery systems.

9. School and TCAPS staff will support with printing.

10. Teaching staff and support staff will be utilized to communicate with, support, and assist with instruction using written and phone communications.

11. TCAPS will do their best to provide internet access to all students and provide a list of local internet access points.

12. Personal connections will also be made between students and staff through phone calls, utilizing teachers as well as support staff .

6 Phase 4 Safety protocols that are required must be implemented by all Michigan schools that serve students in grades preK-12. They are the most feasible protocols that will minimize risk of exposure to COVID-19. Safety protocols that are either strongly recommended or recommended are optional and all may choose to implement these safety protocols to minimize spread of COVID-19.

The following are policies and procedures that TCAPS will adhere to when the region in which TCAPS is located is in Phase 4 of the Michigan Safe Start Plan. These policies and procedures will be implemented if in the Hybrid or Face to Face options.

1. Face coverings

All staff and all students in grades preK-12 when on a school bus.

1. Face masks will be worn by all adult staff when on the bus.

2. Students will also be required to wear masks.

3. Bus drivers will enforce social distancing rules as laid out in the MI Safe Start Plan.

4. Bus drivers will clean each time the students have cleared the bus. All staff and all students in grades preK-12 when in indoor hallways and common areas.

1. Require face coverings for all students and staff when inside in Phases 4 or 5, following guidelines provided by the Governor.

2. Students without a face covering will be given a basic face mask.

3. Staff will be surveyed in early August on their face covering plan.

4. The district will provide masks to teachers, based on need.

5. Plexiglass will be installed in all offi ces.

6. Offi ce doors will require signage to indicate traffi c fl ow if applicable.

7. The cafeteria will not be used in Phases 4 or 5, other than for food pickup for students.

8. Meals will be eaten in classrooms.

9. In secondary schools, staff will help with coverage for hallways and bathroom breaks.

10. Flow/timing for open campus students at Central High School will be defi ned and specifi c. In elementary schools, teachers will manage bathroom breaks, including monitoring social distancing requirements. Classrooms Prek-12

1. Require face coverings for all students and staff when inside in Phases 4 or 5, following guidelines provided by the Governor.

2. Students without a face covering will be given a basic face mask.

3. Staff will be surveyed in early August on their face covering plan.

4. The district will provide masks to teachers, based on need.

7 2. Hygiene Please describe how you will implement the requirements for hygiene protocols from the Return to School Roadmap (p. 22-23).

1. Proper handwashing techniques will be taught, using age-appropriate strategies, to all students on the fi rst day of in person school and revisited throughout the year. Students and staff will wash hands using soap and water for at least 20 seconds and/or use hand sanitizer anytime students change classrooms.

2. Hand sanitizing products that contain at least 60% alcohol and stations will be located in prominent places around school campuses.

3. Signage reinforcing safe hygiene in regards to handwashing will also be displayed in appropriate and prominent places.

4. Students and teachers must have scheduled handwashing with soap and water every 2-3 hours.

5. Staff will systematically and frequently check and refi ll the soap and hand sanitizer stations.

6. Appropriate coughing and sneezing techniques will be taught, using age-appropriate strategies. Signage will also be displayed.

7. Appropriate disposal of tissues, disposable face masks, etc. will be covered with students by staff .

8. The use of shared tools will be discouraged as much as possible. For example, in a kindergarten class, table totes with common materials for tablemates to share will not be used.

9. Items that must be shared will be sanitized between uses.

10. Lockers will not be shared with other students.

11. All classrooms will be cleaned, per recommendations by the MI Safe Schools Roadmap.

12. In secondary schools, staff will perform all required cleaning in classrooms between periods (desks, surfaces, tools).

13. In elementary schools, staff will clean desks, surfaces, and tools during the lunch break.

14. Staff must wear gloves, surgical masks, and face shields when performing all cleaning activities.

15. When available, water bottle drinking fountains will be utilized for refi lling personal water bottles.

16. All non-water bottle stations will be covered and turned off when possible.

17. Door handles and light switches will be wiped down by staff throughout the day.

18. In elementary art and music rooms as well as the gymnasiums, staff will follow the same protocols as outlined above for secondary classrooms.

19. In secondary schools, music classrooms will require additional support for cleaning due to the size of the spaces, as well as things like music stands, using the same standards as outlined above.

20. Handwashing and/or sanitizing stations will be set up throughout school buildings.

8 3. Spacing, Movement and Access

1. In classrooms where large tables are utilized, students will be spaced as far apart as feasible.

2. As feasible, desks will be facing the same direction toward the front of the classroom.

3. Teachers should maintain six feet of spacing between themselves and students as much as possible.

4. Family members or other guests are not allowed in the school building except under extenuating circumstances determined by district and school offi cials.

5. Signage will be posted to indicate proper social distancing.

6. Floor tape or other markers should be used at six foot intervals where line formation is anticipated.

7. Provide social distancing fl oor/seating markings in waiting and reception areas.

8. Post signs on the doors of restrooms to indicate proper social distancing and hand hygiene techniques.

9. Adult guests entering the building should be screened for symptoms, wear a facial covering, and wash/sanitize hands prior to entering. Strict records, including date and time, should be kept of non-school employees or other visitors entering and exiting the building.

4. Cleaning Please describe how you will implement the cleaning requirements for cleaning protocols from the Return to School Roadmap (p. 27).

1. Frequently touched surfaces will be disinfected by district staff . This includes light switches, door knobs, bathroom surfaces, etc.

2. TCAPS staff housed in hands on rooms like art, music, and the library will be given fi ve minutes between periods to disinfect desks or shared equipment. Staff will be provided the appropriate PPE (gloves, surgical mask, and face shield) for cleaning.

3. Student desks in elementary classrooms will be wiped down during lunchtime with an appropriate disinfectant. Student desks in secondary classrooms will be wiped down between each period.

4. Playground equipment will be cleaned at least weekly. Playground equipment (like kickballs) will not be allowed to be brought from home. Playgrounds may be zoned, especially in Phase 4, to allow for minimal contact with others outside of a student’s homeroom.

5. TCAPS will ensure safe and correct use and storage of cleaning and disinfection products, including storing products securely away from children, and with adequate ventilation when staff use products.

9 5. Athletics Please describe how you will implement the requirements for athletics protocols from the Return to School Roadmap (p. 27).

1. District athletic directors will maintain communication with the Michigan High School Athletics Association (MHSAA) and the National Federation of State High School Associations (NFHS) in order to ensure that TCAPS is following all guidance from those organizations.

2. A meeting structure has been established to provide a venue for the directors to discuss these guidelines with central offi ce administration and facilities staff to ensure that the district is able to support the Athletics Department with guidelines.

3. Proper hand hygiene techniques will be utilized before and after every practice. Players will provide their own water bottles. Screening techniques will continue to be utilized.

4. All equipment will be disinfected before and after use.

5. Handshakes, fi st bumps, and other unnecessary contact will not occur.

6. If our region is in Phase 4, athletes will not be allowed to use indoor weightlifting facilities or do conditioning indoors. Any outdoor conditioning in Phase 4 will follow social distancing guidelines. In Phases 4 or 5, any shared equipment will be disinfected after each use.

7. Spectators will be limited to the number that is recommended by the MHSAA or the Governor.

8. In Phase 4, athletes who are not participating in a contest and all coaches will wear a facial covering.

9. If buses are used to transport athletes, the same protocols used during the school day will be in place for travel related to athletics.

10 6. Screening Students & Staff Please describe how you will implement the requirements for screening protocols from the Return to School Roadmap (p. 24).

1. TCAPS will cooperate with the Grand Traverse County Health Department regarding all established screening protocols for staff and students.

2. Buildings will provide a dedicated quarantine/isolation area and adequate staffi ng to care for students who become ill.

3. Students presenting symptoms of COVID-19 will be placed in the quarantine until parent/guardian come to pick the student up.

4. Symptomatic students sent home from school should be kept home until they have tested negative or have completely recovered according to CDC guidelines.

5. All staff who work on campus and all students are required to complete the daily health assessment.

6. Anyone with a temperature of 100.4 or greater, or who exhibits any respiratory or gastrointestinal symptoms will not be permitted to attend classes or to come to campus to work.

7. Staff will complete the screening independently. Medically Vulnerable Students and Staff

8. TCAPS will have care plans up to date and we will have a list of the students that are vulnerable as well as their siblings and what school they go to should there be an exposure. We will follow CDC and the Health Department Guidelines for these students.

7. Testing Protocols for Students & Staff and Responding to Positive Cases Please describe how you will implement the requirements for testing protocols from the Return to School Roadmap (p. 25).

1. TCAPS will cooperate with the Grand Traverse County Health Department regarding all established testing protocols for staff and students.

2. Students who develop a fever or become ill with COVID-19 symptoms will be required to quarantine.

3. Any staff who develop a fever or become ill with COVID-19 symptoms at work should seek additional guidance from their primary care physician.

4. Symptomatic students and staff should stay home or be kept in quarantine until they have tested negative for COVID-19, or have been released from isolation according to CDC Guidelines.

5. In the event of a lab or clinically diagnosed case of COVID-19, the family will be referred to the health department and we will follow the health department guidance.

11 8. Responding to Positive Tests Among Staff and Students

1. TCAPS will cooperate with the Grand Traverse County Health Department if a confi rmed case of COVID-19 is identifi ed, and will collect the contact information for any close contacts of the aff ected individual from two days before the individual showed symptoms.

2. TCAPS will notify the Grand Traverse County Health Department, staff and students immediately of any possible case of COVID-19 while maintaining confi dentiality consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state privacy laws.

3. TCAPS will partner with the Grand Traverse County Health Department regarding contact tracing and quarantine directives as appropriate.

4. Staff will be trained on confi dentiality laws and statutes that protect student and staff health information.

5. Student communicable disease related information is protected health information. (Even if a family/student acknowledges and publicly discloses a positive test, TCAPS staff must not participate in discussions or acknowledge a positive test.)

6. Employees with a confi rmed case of COVID-19 should only return to the workplace after they are no longer infectious. Local health offi cials will provide instruction about return to work, using the most current guidelines from the CDC for this determination.

7. Employees with a confi rmed case of COVID-19 should return to campus only after they are no longer infectious.

8. The Grand Traverse County Health Department will provide instruction about return to work using the most current guidelines from the CDC for this determination.

9. Staff will wear a surgical mask, gloves, and a face shield when performing cleaning.

9. Medically Vulnerable Students and Staff

1. Systematically review all current plans (e.g. Individual Healthcare Plans, Individualized Education Programs, Individualized Family Service Plans, or 504 plans) for accommodating students with special healthcare needs and updating their care plans as needed to decrease their risk for exposure to COVID-19.

2. Create a process for students/families and staff to self-identify as high-risk for severe illness due to COVID-19 and have a plan in place to address requests for alternative learning arrangements or work reassignments.

3. Human Resources will work with staff who self identify and are medically vulnerable to determine ways to support.

12 10. Busing and Student Transportation Please describe how you will implement the requirements for busing and student transportation protocols from the Return to School Roadmap (p. 28).

1. Hand sanitizer will be provided on every bus. Students entering the bus will be required to sanitize their hands. Students refusing to do so will not be allowed to ride the bus that day.

2. Bus drivers will enforce social distancing rules as laid out in the MI Safe Start Plan.

3. In Phases 4 or 5, students and staff on a bus will be required to wear a facial covering unless they cannot medically tolerate wearing one.

4. Staff will clean and disinfect the bus between routes. They will wear appropriate PPE (surgical mask, face shield, and gloves) while cleaning.

5. Weather permitting, bus windows will be open during transit, during cleaning, and between trips to promote air fl ow.

6. Weather permitting, consider keeping windows open while the vehicle is in motion to help reduce spread of the virus by increasing air circulation, if appropriate and safe.

7. Students or staff will not be allowed on buses if they are showing symptoms of COVID-19 to the extent feasible.

8. If a student becomes sick during the day, they must not use group transportation to return home and must follow protocols outlined above. If a driver becomes sick during the day, they must follow protocols for sick staff outlined above and must not return to drive students.

11. Food Service, Gathering, and Extracurricular Activities

1. In Phase 4 there will be no indoor assemblies that bring together students from more than one classroom.

2. The cafeteria will not be used in Phases 4 or 5, other than for food pickup for students.

3. Meals will be eaten in classrooms or spaces that allow for increased social distancing.

4. Serving and cafeteria staff should use barrier protection including gloves, face shields, and masks.

5. Students, teachers, and cafeteria staff wash hands before and after every meal.

6. All gatherings, including those that occur outdoors (e.g., graduations) should comply with current and future executive orders that set caps on congregations of people.

7. If fi eld trips occur, they should comply with transportation guidelines within this document, including mandatory facial covering.

12. Mental & Social-Emotional Health

1. Staff will watch for at-risk students and will coordinate with on-campus school counselors and the school support staff to provide support.

2. Social-emotional learning practices will be incorporated throughout the curriculum and delivered through the advisory system and numerous other avenues.

3. Supports for staff experiencing diffi culties are made available and published through the Human Resources offi ce.

13 13. Instruction

Governance

1. The District Network has examined and identifi ed opportunities for improvements in curriculum and instruction to be implemented in the fall.

2. Staff , students and parents provided feedback during the planning process.

3. Feedback processes and protocols surrounding hybrid and remote learning have been developed and reviewed Instruction

1. Instructional vision for the fall includes recognition for the potential gaps in learning for students from the wide variety of approaches to the spring 2020 term that students have experienced.

2. Educational support needs for students will be monitored throughout the year, and assistance will be provided as appropriate.

3. Activities and programming outside of the school day will be leveraged to provide additional support to students as appropriate.

4. Remote learning contingencies have accountability factors to ensure regular connectivity, student engagement, attendance tracking, and student assessment. Communications and Family Supports

1. Communication through the summer months is occurring on a regular basis with enrolled families regarding the return to campus plan for the fall, and will continue throughout the school year.

2. Family orientation sessions will be provided online prior to the start of school to provide an additional vehicle to share information about new campus protocols for the 2020-21 school year. Professional Learning

1. Professional development for staff will help staff identify students who are in need of additional support.

2. Professional development for staff will include goals to off er restorative support for teachers and learning around equity and implicit bias, social-emotional learning and culturally responsive education.

3. Professional development will include additional training opportunities in remote learning methodologies, and developing curricula that can transition easily should there be a need to engage in a remote learning environment, appropriate signage for handwashing, hygiene issues, and physical distancing.

4. Personal protective equipment has been procured for all cleaning protocols.

14 14. Operations

Operations

1. Supply needs specifi c to COVID-19 cleaning protocols and personal protective equipment are being monitored for current inventory as well as 30, 60, and 90 day anticipated needs.

2. Guidance for cleaning and disinfecting surfaces are included with all cleaning supplies, and staff are trained on the proper use of equipment.

3. OSHA and CDC guidance is reviewed regularly by the facilities staff to ensure protocols are up to date and refl ect current best practices.

4. Facilities staff have received additional training specifi c to COVID-19 protocols.

5. Summer months have been utilized to deep clean facilities.

6. Campus facilities have been audited for classroom size, capacity, and ventilation, and additional non-classroom facilities have been audited for potential repurposing.

7. Facilities have been checked for proper use of HVAC systems, appropriate signage for handwashing, hygiene issues, and physical distancing.

8. Personal protective equipment has been procured for all cleaning protocols. Budget, Food Service, Enrollment, Staffi ng

1. Policies for students and staff have been updated to include appropriate modifi cations for new procedures on campus and special COVID-19 concerns.

2. The daily schedule has been modifi ed, keeping safety protocols in mind.

3. Food service staff has been engaged in updating protocols and procedures for the dining services area and food handling procedures that are based on current public health guidance. Technology

1. Technology staff have been engaged in identifying any additional needs that may occur should there be a return to remote learning including the addition of an LMS.

2. Contact information for the information technology help desk is readily available to staff , students and families to troubleshoot issues and concerns.

15 Phase 5 The following are policies and procedures that the district will follow when the region in which the district is located is in Phase 5 of the Michigan Safe Start Plan. TCAPS will continue to keep student and staff safety as our highest priority. TCAPS’s position is that all of the required elements in Phase 4 are important enough to student and staff safety that they will be carried forward into Phase 5. Therefore, Phase 5 implementation of protocols will mirror Phase 4. This will also allow for consistency with students and district protocols as our community shifts between Phases 4 and 5. Strongly Recommended Protocols That will be implemented in Phase 5 The following are strongly recommended protocols from the Return to School Roadmap the district will include in its Preparedness Plan when the region in which the TCAPS is located is in Phase 5 of the Michigan Safe Start Plan.

• Face coverings • Hygiene • Spacing, Movement and Access • Cleaning • Athletics • Screening Students & Staff • Testing Protocols for Students & Staff and Responding to Positive Cases • Responding to Positive Tests Among Staff and Students • Medically Vulnerable Students and Staff Busing and Student Transportation Food Service, Gathering, and Extracurricular Activities Mental & Social-Emotional Health • Instruction Governance Instruction Communications and Family Supports • Professional Learning • Operations Budget, Food Service, Enrollment, Staffi ng Technology

16 The following are the strongly recommended protocols from the Return to School Roadmap the district will not include in its Preparedness Plan when the region in which the district is located is in Phase 5 of the Michigan Safe Start Plan.

Excluded Items:

1. Keep students’ personal items separate and in individually labeled cubbies, containers, or lockers. (Some schools will not be using lockers, if in use they will be provided individually.)

2. Due to spacing limitations, spacing of desks six feet apart will not always be possible.

3. If possible, smaller areas such as individual classrooms should be closed for 24 hours before cleaning to minimize the risk of any airborne particles. (Clorox 360 machines, or similar will be used in the room prior to students or staff returning.)

After considering all the protocols that are strongly recommended in the Return to School Roadmap, please indicate if a school plans to exclude protocols that are strongly recommended for any of the categories above in Phase 4.

Excluded Items:

1. Keep students’ personal items separate and in individually labeled cubbies, containers, or lockers. (Some schools will not be using lockers, if in use they will be provided individually.)

2. Due to spacing limitations, spacing of desks six feet apart will not always be possible.

Date of Approval by the District Board of Education, PSA Board of Directors, or nonpublic school chief/designated school administrator:

Link to the Board Meeting Minutes or Signature of Board President, or signature of nonpublic school chief/designated school administrator:

Link to the approved Plan posted on the District/PSA/nonpublic school website:

17 Traverse City Area Public Schools Great Community, Great Schools

Name of District/PSA/Nonpublic Leader Submitting Plan: Traverse City Area Public Schools

Date Received by the ISD/Authorizing Body/Chief or designated School Administrator: August 11, 2020

Date Submitted to State Superintendent and State Treasurer:

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