MINUTES - Traverse City Area Public Schools Virtual Meeting of the Board of Education Monday, August 10, 2020 @ 6:00 PM Proposed Minutes to be approved August 24, 2020. A meeting of the Board of Education of the Traverse City Area Public Schools, Counties of Grand Traverse, Leelanau and Benzie, Michigan, was held virtually, via Google Meet, on Monday, August 10, 2020 per Executive Order 2020-160. Board President Kelly called the meeting to order at 6:00 p.m. BOARD MEMBERS PRESENT: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr BOARD MEMBERS ABSENT: None ADMINISTRATORS PRESENT: Berck, Biller, Guitar, Skodack, Smith, Thomas-Hill, VanWagoner Board President Kelly welcomed those participating virtually. PLEDGE OF ALLEGIANCE Board Treasurer Anderson led the Board and those participating virtually in the Pledge of Allegiance. REVIEW/APPROVAL OF AGENDA The Board reviewed the agenda and Board President Kelly entertained a motion for approval. MOVED BY LEONHARDT SUPPORTED BY KLEGMAN TO approve the agenda as presented. The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None MOTION CARRIED. PUBLIC COMMENT Board President Kelly opened the meeting up to public comment and the following was provided: Tom Mair, 612 Fifth, Traverse City – Returning to school/November election ballot Jacqueline Burke, 6009 Robert Drive, Traverse City – School restart Ingrid Pylvanian, 840 Carver Street, Traverse City – School reopening plans and UpNorth Virtual concerns Allyson McBride-Culver, 9510 Pennington Drive, Traverse City - School reopening Kendra Worden, 7303 Logan Lane, Traverse City – Advocate for full-time school RECOGNITION Dr. John VanWagoner II, Superintendent Board President Kelly formally welcomed Dr. VanWagoner and his family to the community. SUPERINTENDENT’S REPORT Dr. VanWagoner welcomed Shaina Biller, Associate Superintendent of Curriculum and Instruction, to the district. Legislative Update Dr. VanWagoner reported that we are at a standstill with additional funds from the federal level. This has caused the state budget to be in flux. The current estimate shows the state to be at a $3 billion shortfall. A special Consensus Revenue Estimating Conference is scheduled for the end of this month to review state funding. Current projections are worse than expected. Like last year, the budget is not expected until October 1. Additionally, the state legislators are anticipated to have an emergency session this weekend to discuss a return to school bill, which is anticipated to provide more guidance on rules related to virtual learning. Dr. VanWagoner acknowledged the staff for the work that is being done this summer in preparation for the start of school. District Highlights Blueprint Dr. VanWagoner informed the board that he and many staff members participated in a virtual conference with the Blueprint’s statewide field team. Great Start Readiness Program (GSRP) Dr. VanWagoner announced a collaboration between TCAPS, the Traverse Bay Area Intermediate School District (TBAISD), and community partners to reinstate the GSRP program for the 2020-2021 school year. Under the agreement, the ISD will run up to 4 classrooms and TCAPS will run 3 classrooms (7 GSRP classrooms were run in 2019-2020). The classes will be housed within TCAPS buildings or virtually depending on the phase the region is in related to the pandemic. This is a one year agreement for the 2020/2021 school year. Dr. VanWagoner thanked the Grand Traverse County Community Foundation and area philanthropic partners for a $70,000 contribution to allow the program to run this year without deficit. The district will plan to recall 3 TCAPS GSRP teachers from layoff (4 were already placed in other positions) and aids for those classrooms. Live From the Opera House Dr. VanWagoner shared with the board that he participated in the “Live From the Opera House: It’s Storytime!” program to promote literacy in our community. Communication Report Dr, VanWagoner introduced Christine Guitar, Executive Director of Communications, to provide an overview of the communication and community partnerships that have occurred over the last 6 months. Some highlights include: TCAPS has participated on the Grand Traverse County Joint Operations Center team Communication and outreach about the new UpNorth Virtual program Making curriculum connections with special enrichment activities which were handed out at the food distributions centers throughout the district Celebrations throughout the community to highlight the graduating class of 2020 and TCAPS retirees Community partnerships with the Downtown Development Authority’s (DDA’s) Give Local, Buy Local campaign, which allowed more than $14,000 worth of items to be purchased from downtown merchants and donated to TCAPS families Collaboration with TCAPS, the City Opera House and Newton’s Road to provide summer literacy program and STEM/STEAM activities Donor coordination efforts including pop up pantries at food distribution centers to provide additional personal care items and food to families Since March 13, 2020, TCAPS has provided more than 255,000 meals, over 6,500 Fun Friday items have been distributed, and thousands of books have been given to families BOARD COMMITTEE REPORTS / DISCUSSION Board members provided a brief summary of meetings held, and discuss miscellaneous topics. Board Human Resources and Policy Committee (July 22 and July 27) → Report out by Leonhardt Board Finance and Operations Committee (August 5) → Report out by Anderson District Advisory Network (multiple dates) → Report Out by Kelly Board Office Hours @ Horizon Books 6:00pm – 7:00pm: August 27, 2020 → CANCELED September 24, 2020 – Attending: Leonhardt CONSENT The purpose of the Consent Calendar is to expedite business by grouping items together to be dealt with by one board member motion without discussion. Any member of the board may ask that any item on the consent calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. a. Personnel Recommendations The Board considered the following Personnel Recommendations: NEW HIRES (Acknowledgment): Name Assignment Effective Date Brooke Laurent Executive Director of Special Education August 14, 2020 Tompkins Boardman Administration Center (1.0 FTE) Allison Zimpfer-Hoerr School Social Worker September 1, 2020 Traverse Heights Elementary School (0.80 FTE) RETIREMENT (Acknowledgment): Name Assignment Effective Date Michelle Zebell Music Teacher (Choral) June 30, 2020 Traverse City East Middle School (1.0 FTE) RESIGNATION (Acknowledgment): Name Assignment Effective Date Christina Serby Resource Room Teacher June 30, 2020 West Senior High School (1.0 FTE) b. Board Policy Language The Board considered the following: Policy 5610.01 - Expulsions/Suspensions (REVISED) Guideline 8310A – Michigan Freedom of Information Act Procedures and Guidelines (REVISED) Form 8310A F1 – Sample FOIA Request Form (REVISED) Form 8310A F3 – Michigan Freedom of Information Act Standard Form for Detailed Itemization of the Fee Amounts (DELETED/REPLACED) Form 8310A F3 – Traverse City Area Public Schools FOIA Fee Itemization Form (REPLACEMENT FORM) c. Bids, Purchases, Services The Board considered the following: Technology o Security TV Monitors . Award to Feyen Zylstra for a total not to exceed $34,332; includes a 10% contingency; funded from Capital Bond Funds allocated to Technology and Security. d. Minutes The Board considered the minutes from their Special Meeting on July 27, 2020. MOVED BY KLEGMAN SUPPORTED BY FORTON to approve the Consent Calendar as presented and without discussion. The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None MOTION CARRIED. DISCUSSION/MOTION a. Operating Millage Resolution (Headlee Restoration, if needed) The Board considered a resolution to approve ballot language for an Operating Millage proposal (Headlee restoration, if needed) for the November 3, 2020 election. MOVED BY ANDERSON SUPPORTED BY MOON MOHR that the Board of Education approve the Operating Millage Resolution (Headleee Restoration, if needed) and ballot language for the November 3, 2020 election, as presented. Dr. VanWagoner explained that the possibility of a Headlee Rollback can impact the district’s funding. He introduced Associate Superintendent Thomas-Hill to provide that board with an overview of the Headlee Restoration and Operating Millage Proposal. Some highlights include: The Headlee Rollback is a reduction factor based on non-homestead property taxes The district is asking for an increase of 1 mill in the event the Headlee Rollback causes the district to drop below 18 mills, with is the most the district can levy This is not a tax increase, the district will continue to levy 18 mills Because the November 3, 2020 election is a state election, putting the Operating Millage Proposal on the ballot then is cost effective The following Roll Call vote was held: YES: Anderson, Forton, Kelly, Klegman, Leonhardt, McGuire, Moon Mohr NO: None MOTION CARRIED. b. Bids, Purchases, Services The Board considered the following: Curriculum o Learning Management System (Brightspace) . Purchase from Desire to Learn (D2L); the cost is $27,343 for year one and $45,000 per year for years two through five; funded from General Fund. MOVED BY FORTON SUPPORTED BY LEONHARDT that the Board of Education approve the purchase of Brightspace Learning Management System