Work and Travel Participant Handbook
Center for International Career Development 3302 Fuhrman Ave, Suite 300 Seattle, WA 98102 USA
Enabling young people to engage in global opportunities for cultural exchange and personal growth
2 of 37
Dear Work and Travel Participant, Welcome to the CICD Work and Travel Program! We hope that you are excited and looking forward to your upcoming trip to the United States. Before your departure, it is extremely important – and required – that you take the time to read this Participant Handbook and all other materials that you have received from CICD, your home agency, and the U.S. Department of State. If you have any questions or concerns about your program, please contact CICD or your home agency - we are here to help you! We hope that you have a great time on the program and that your experience is postitive, fullfilling, and rewarding.
Best Wishes,
Your CICD Work and Travel Team
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 3 of 37
Table of Contents
Chapter 1: The Basics 5 1.1 Your Sponsor: Center for International Career Development (CICD) 5 1.2 CICD Contact Information 5 1.3 Program Purpose 5
Chapter 2: Work and Travel Application Process 6 2.1 Home Agent Responsibilities 6 2.2 Application Documents 6 2.3 Important Application Notes 6-7 2.4 SEVIS Fee and Embassy / Consulate Interview Fee 7 2.5 Do NOT Make Travel Arrangements Before Visa Issuance 8 2.6 CICD Work and Travel Fees 8-9 2.7 Traveler’s Insurance Coverage Information 9 2.8 Healthcare and Your Well-Being in the U.S. 10
Chapter 3: Before You Travel 10 3.1 Packing Advice 10-11 3.2 Learn Local Laws 11
Chapter 4: Arrival and Program Validation 12 4.1 Entry into the U.S. 12 4.2 I-94 Arrival Record 12 4.3 Airport Transportation 12 4.4 Program Validation 13
Chapter 5: Program Compliance 14 5.1 Mandatory Monthly Updates 14 5.2 Reporting Program Changes 14 5.3 International Travel Authorization Required 14
Chapter 6: Seeking and Obtaining Employment 15 6.1 Employment Responsibilities 15 6.2 Program (Job) Exclusions 16 6.3 Host Company Vetting Process 17 6.4 Minimum Wage Requirement 17 6.5 Know Your Rights as a Temporary Worker 17-18
Chapter 7: Ending Your Program 18 7.1 The Grace Period 18 7.2 2-Year Home Country Presence Requirement 18
Chapter 8: Finances, Social Security and Taxes 19 8.1 Bank Accounts 19 8.2 Social Security 19-20 8.3 Taxes 20
Chapter 9: Living in the United States 21 9.1 Housing 21 9.2 Living Expenses 21-22 9.3 Tipping 22 9.4 Landline Telephones / Payphones 22-23 9.5 Cellular (Mobile) Phones 23-24 9.6 Internet and Email 24 9.7 Post Office 24-25 9.8 Shopping 25 9.9 Transportation 25-28
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 4 of 37
Table of Contents continued
Chapter 10: Personal Safety and Wellbeing Tips 29 10.1 Personal Safety Quick Tips 29-30 10.2 Extreme Weather and Emergency Preparedness 30-32 10.3 Culture Shock 33
Chapter 11: Other Helpful Information 34 11.1 Electrical Outlets 34 11.2 Temperature 34 11.3 Time Zones 34 11.4 Holidays observed in the United States 34-35
Additional Information Resources and Websites 36
U.S. Minimum Wage Guide for 2018 37
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 5 of 37
Chapter 1: The Basics 1.1 Your Sponsor: Center for International Career Development (CICD) CICD is your U.S. Department of State designated J-1 visa sponsor based in Seattle, WA, USA. We are responsible for all aspects of your exchange program. This includes screening and selecting eligible applicants, issuing documents which are necessary to apply for a visa, and monitoring participants throughout their exchange visitor program in the United States. You alone are responsible for doing what it takes to maintain your good standing in the program and your J-1 status. As your J-1 visa sponsor, CICD updates your status accordingly. We are here to help you and to do our best to ensure that you have a successful and rewarding experience.
1.2 CICD Contact Information Communication Expectations CICD will contact you at least once per month primarily by email. You must check your email often, ensuring that we have the best email address for you and that CICD’s email is in your “Safe Sender “ list. We will send confidential information to your e-mail address so make sure that it is secure. You are welcome to contact us by phone, Skype, or through Facebook or Instagram (for non-confidential matters) as well.
Emergency Phone Number CICD’s 24-Hour Emergency Phone line is (206) 683-3100. Use this phone line ONLY for very urgent issues.
Contact Information Assuming it can wait until business hours (Monday through Friday 9am to 5pm PACIFIC time) please use our main phone line: (206) 957-7112, or email: [email protected].
Get answers to frequently asked questions and general program information on our website: www.cicdgo.com
1.3 Work and Travel Program Purpose The Exchange Visitor Program fosters global understanding through foreign diplomacy in the form of educational and cultural exchanges. The Work and Travel program provides international students with the unique opportunity to live, work and travel in the United States. Our hope is that every particpant has a positive, fulfilling and rewarding experience in the U.S., and that they share their cultural exchange experiences upon returning home.
Program Dates The program allows participants to take seasonal or temporary employment for a minimum of six weeks up to a maximum of four months during their official university vacations. Participants may not work at any other time except during the “Program dates” period authorized on their DS-2019 form (officially known as a “Certificate of Eligibility for Exchange Visitor (J-1) Status”). The U.S. Department of State provides a program date list for each country; though please note that these dates only reflect the maximum allowable date range for program participation. Within the timeframe listed for each country, participants (including final-year students) are still subject to their university’s official academic break schedule. Please see the J-1 Visa Exchange Visitor Program website for information regarding country specific program dates: http://j1visa.state.gov/programs/summer-work-travel
Extensions of program participation beyond four months and/or your University Break dates are not permitted on the Work and Travel Program.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 6 of 37
Chapter 2: Work and Travel Application Process
2.1 Home Agent Responsibilities CICD cooperates with partner agencies in many countries. Our partners screen, select and inform participating university students and recent graduates about the Work and Travel Program. Together, we strive to make your experience as positive and fulfilling as possible. Our partner is responsible for helping you apply for the program and prepare you for your Work and Travel experience. They will assist you with the application process, provide orientation and coordinate your program with CICD.
2.2 Application Documents In addition to submitting your biographical information online, you will submit a number of documents to your home agency (our partner agency) in order to apply for the program. These documents include:
1. Completed and signed CICD Work and Travel Applicant Contract (includes Medical Records Release Authorization, Terms and Conditions, and Hold Harmless Agreement). 2. A copy of your current passport that must be valid at least 6 months past your program end date. 3. Confirmation of Dates - CICD requires confirmation of break dates directly from the university. Preferably, this is verified by the university's academic calendar. 4. Enrollment confirmation letter from your university. 5. A current résumé/CV (if you do not have one, then you are welcome to use CICD’s template CV, simply ask your agency for a copy). 6. Introductory Letter (explaining why you would like to participate in the Work and Travel program and why you would be a good candidate). 7. Interview Form signed by you and your agency representative. 8. Pre-departure Orientation Confirmation signed by you and your agency representative. 9. CICD may also require letters of reference based on your qualifications. 10. English Assessment to be completed by a University or English Language School representative (not required for native English speakers). 11. Employment Verification (job offer) form.
Applicants with pre-arranged job placements in the U.S. must supply their home agency with a signed CICD Employment Verification form. When communicating with your potential host company, remember to tell them that CICD is your sponsoring organization in the U.S.
Freestyle or “Non-Prearranged Programs” Only participants from Visa Waiver Program (VWP) countries are allowed to enter the United States without pre- arranged employment.
If you plan on participating in a Work and Travel Program without pre-arranged employment (i.e., the “Freestyle” option), your home agency and/or CICD may be able to help you find you an employment situation that best fits your needs after you arrive in the U.S. However, we cannot guarantee that this will be possible. In addition to the documents listed above, you will need to submit:
1. Bank statements providing proof of funds 2. Academic transcripts 3. Freestyle Agreement
2.3 Important Application Notes Valid Email It is mandatory that you have a current email address that will be valid throughout your program in the U.S., that you check at minimum twice a week, during the application process and during your participation. Without a current email address, you will not be considered for our program.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 7 of 37
Emergency Contact You must provide CICD with the name, email, and phone number of your emergency contact person. In the event that you experience an emergency while in the U.S., we must be able to contact someone in your family or a close friend that is currently in your home country or country that you study.
Travelers Insurance Insurance coverage while working and living in the U.S. is a Department of State requirement for Work and Travel program participants. If you have purchased insurance through CICD, we will pre-arrange your insurance using the dates provided by your Home Agent. You will receive your insurance information via email and in your Program Packet. Please reference those materials directly if you have questions about the insurance policy. If you require or would like additional coverage (perhaps due to “preexisting health conditions”) you are welcome to purchase another plan in addition to this policy.
Payment CICD must receive full payment and complete application materials from your home agency before we consider acceptance to the program, and before we issue a DS-2019 Form.
Acceptance Email If you are accepted to the program, CICD enters your information into SEVIS and creates your DS-2019 Form. You will then receive an Acceptance Letter from CICD by email with additional information regarding the visa application process. Be sure to go over this letter with your home agency as soon as you receive it. This letter provides you with important information about scheduling your visa appointment as well as general information about the program. Note: There is a link within this email to easily print the Acceptance Letter for future use at Customs when you enter the U.S., and when you apply for your Social Security number.
Program Packet CICD provides you with an online information packet including this handbook, Travelers Insurance Information and materials provided by the US Department of State. Carefully review all of this information, bring it with you on the program and save it for future reference.
DS 2019 Form- Certification of Eligibility for Exchange Visitor Status (J Nonimmigrant) This document is your most important document besides your passport. You will need to present this document in conjunction with your J-1 visa to prove you are eligible to work in the U.S. Keep it in a safe place! Once you have received your DS-2019 Form, make sure that ALL INFORMATION on the document is correct. Let us know immediately if there are any errors so that we may replace it. You will need to ensure that your complete name is spelled correctly and that your birthdate and all other biographical information are entered correctly.
Orientation Your home agency provides you an orientation to help you apply for your visa and generally prepare you for your upcoming experience. In this orientation they will review the contents of this handbook, the general rules for participating in the J-1 program, best practices for keeping your program in good standing, cultural themes and how to contact CICD in emergency situations. Be sure to pay close attention and ask questions. We expect you to have a complete understanding of the topics covered in this orientation.
2.4 SEVIS Fee and Embassy / Consulate Interview Fee You will need to fill out the DS-160 form online in order to schedule a visa appointment at a U.S. Consulate or Embassy. Your agency at home can help you with this. Before you can book your visa appoinment with the U.S. Embassy or Consulate, you must pay the $35 U.S. Department of State SEVIS fee. Instructions for this are on the Embassy website. You will need to bring the receipt for the SEVIS fee payment with you to the embassy interview. PLEASE NOTE: Before paying the SEVIS fee yourself, check with your Agent, and look for a SEVIS receipt in your Program Packet - CICD may have already paid this fee on your behalf.
You will also be required to pay a visa interview fee directly to the U.S. Embassy or Consulate. Instructions for this are on the Embassy website. The documents that you take to your visa interview include but may not be limited to: your DS-2019 form and SEVIS payment receipt/record. No visa can be issued without these documents.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 8 of 37
Please thoroughly read links in your CICD Acceptance email.
2.5 Do NOT Make Travel Arrangements Before Visa Issuance DO NOT attempt to pay for any travel or accommodation, or other (contractual) arrangements that cannot be changed or refunded to you before the U.S. Consulate or Embassy approves your visa application and you receive the visa. CICD cannot guarantee you will receive a J-1 visa from a U.S. Consulate or Embassy even if you have been approved for sponsorship by CICD. In the event that your visa application is denied, we do not want you to lose money on non-refundable pre-booked travel and/or other expenses.
Notify CICD, your home agency, and your U.S. host company immediately if there are any problems with your visa application.
Before making travel arrangements, you should request detailed directions to the place where you will be living in the U.S. from your arrival airport. You should complete your plans for this part of your trip before you leave your home country so that you will be aware of the time and costs involved.
Once you’ve received visa approval, you can book your flights. Please provide your flight/ticket information to CICD and your home agency upon receiving your flight itinerary confirmation.
2.6 CICD Work and Travel Fees CICD works closely with partner agencies all over the world. You pay the program fees through your home agency which includes our administrative and sponsorship fees, the DS-2019 document, insurance, support while in the United States and document shipping costs. Program fees must be paid in full before CICD can begin the acceptance process.
Refund Information CICD refunds portions or all of the program fee based upon the qualifying circumstances for refunds listed below. Any and all refund decisions are at the sole discretion of CICD.
CICD’s refund policy: CICD only issues refund payments to those parties who have paid a fee to CICD directly, unless otherwise agreed upon by CICD, the payer(s), and the applicant(s). For example, if an applicant's home agency paid the CICD sponsorship fee, the refund would be paid to the home agency, and the home agency would refund the applicant. If you paid your program fees through an agent, then you will need to review your agent’s refund policy.
1) Visa Denial and Refunds If CICD has received full payment, we will provide a refund only if the following conditions are met: 1) The applicant is denied the J-1 Visa by the U.S. Embassy or Consulate; 2) The applicant has not violated CICD rules, U.S. law and/or visa regulations; 3) CICD receives the original DS-2019 form issued to the applicant; 4) The refund request is received no more than 2 months after the scheduled beginning of the program. All four of the above conditions MUST be met in order for CICD to issue a partial refund of program fees. CICD will retain an administrative fee, which is not refundable.
2) Cancellation If the applicant cancels his/her Work and Travel program after job placement confirmation and receiving the J-1 visa, or after job placement confirmation and not attempting to apply for the J-1 visa, and the conditions in 2-4 above are met, a possible refund may be determined on a case-by-case basis. If the applicant cancels their Work and Travel program at any time for any reason after arriving in the U.S., no refund shall be provided.
3) If the Participant cancels the Work and Travel Program Before Official Program End Date Work and Travel participants who have already arrived in the U.S. are not eligible for refund consideration. This includes early termination of the program by the participant for any reason whatsoever, the participant quitting a job for any reason, early termination of the employment opportunity by the host company for any
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 9 of 37
reason whatsoever, or early termination of the program by CICD for any reason whatsoever, including participant failure to check-in with CICD or to notify CICD of changes in contact information and/or employment information, or any other reason.
Please be sure to check the refund policy of your home agency. Your decision to participate in the CICD program constitutes agreement with the refund policy of CICD’s partner (your home agency) in your country. It may differ from that of CICD. We are not liable for the refund policy of your home agency.
DS-2019 Form Reprint Fee Do not lose your DS-2019 Form, also known as the Certificate of Eligibility for Exchange Visitor Status (J1 Nonimmigrant)! CICD will charge $75 to reissue any DS-2019 document that has been lost, stolen, or damaged. We also charge $75 to reissue a DS-2019 document that includes mistakes provided by you or your home agency in your biographical information.
Invalid Status Fee If your program status in SEVIS becomes invalid while you are on the program, CICD will charge the mandatory fee as defined by the U.S. Department of State required to apply for a reinstatment of your program in SEVIS. A total of $400 will be charged to cover the U.S. Department of State reinstatement fee of $367 and a CICD admin fee of $33.
2.7 Traveler’s Insurance Coverage Information The U.S. Department of State requires that all Work and Travel participants be covered by adequate travel health insurance for the duration of their programs. The coverage requirements, as set forth by the U.S. Department of State, are as follows:
“At a minimum, the health insurance plan must cover medical benefits of at least $100,000 per person per accident or illness; repatriation of remains in the amount of $25,000; expenses associated with medical evacuation of exchange visitors to his or her home country in the amount of $50,000, and not have a deductible that exceeds $500 per accident or illness, and certain additional regulations.”
The insurance coverage you can purchase through CICD at the time of your application meets or exceeds these requirements. With this insurance you will receive an Insurance Card and Brochure via email and in your Program Packet. You may wish to research and purchase supplementary insurance if you require or would like additional coverage.
Using Your Insurance In many instances, doctor and hospital visits MUST be pre-certified, which means you must call your insurance provider PRIOR to seeing a doctor or being admitted to a hospital. This contact information is provided in your CICD Program Packet if you purchase CICD-offered insurance. You should always contact your insurance provider if at all possible before getting treatment. This may greatly reduce the amount of money you may need to pay out of pocket!
Check the insurance brochure and insurance card that you received, and call the telephone number listed on the card in order to find doctors/clinics/hospitals that are in your insurance network in your area. You will also need to call your insurance provider in order to find out if the doctor visit, procedure, or treatment you need or would like requires pre- certification by the insurance provider. Again, before you see a doctor, go to the emergency room or to a hospital, call your insurance provider to ensure that they are in your insurance network, and find out if you need pre-certifcation. If you need assistance, you can also contact CICD.
Insurance Refund Information If CICD has received payment for insurance coverage and CICD is notified in writing that the applicant's program is cancelled for any of the reasons listed above, before CICD has paid for the insurance and before the applicant's official program start date, we will refund the entire amount the applicant paid to CICD for insurance coverage.
If CICD has received payment for insurance coverage and the request for insurance is cancelled after CICD has approved sponsorship and paid for insurance, and prior to the applicant entering the U.S., we will refund only
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 10 of 37 whatever amount is refunded to CICD by the insurance provider (after CICD has received that refund). However, if the applicant has already entered the U.S., no amount of the insurance payment will be refunded. 2.8 Healthcare and Your Well-Being in the U.S. Your health and well-being are our top priorities. If you experience any serious health concerns prior to beginning your program, you should cancel your program immediately and seek medical attention in your home country; program travel/health insurance typically excludes “preexisting conditions”.
If you encounter a serious health situation or accident while in the U.S., contact CICD right away. If you need medical care, refer to the insurance brochure and website of your insurance provider, and contact them directly, right away, to find out about any costs and to get pre-approval for the health care.
Pharmacists at a local Drug or Grocery Store: Some pharmacists may be able to offer medical advice or referrals. For example; if you have a bad cold or allergies, they may be able to recommend a particular over- the-counter medication. Pharmacists primarily dispense medications that are prescribed for you by physcians; Local “Walk-in” Clinics: Walk-in clinics (also called Urgent Care Clinics) are preferred over Emergency Rooms by your insurance provider. Most health/medical situations can be treated at local walk-in clinics. You may need to make an appointment there beforehand with a doctor, nurse or a physician assistant; Urgent Care: If you need to see a Doctor immediately but it is NOT life threatening it is possible to use an Urgent Care center. This option is for non-life threatening emergencies; Emergency Room (ER): This option is used only in cases of emergency, any critical injury/accident or illness that requires immediate medical assistance. To get fast assistance and report a life-threatening emergency, you must dial 911 from any telephone as quickly as possible. Planned Parenthood: Planned Parenthood clinics offer affordable sexual and reproductive health care and may also provide free condoms. You can contact them at 1-800-230-PLAN or check out their website http://www.plannedparenthood.org/ to find a clinic near you.
Chapter 3: Before You Travel 3.1 Packing Advice We suggest bringing the following items for your Work and Travel program. Please remember that there are restrictions to the amount of baggage allowed for air travel. This is usually two pieces of check-in luggage and one carry-on item (some fees may apply).
Your carry-on luggage (not packed in your suitcase) should include: All important documents – AND two photocopies of each of the following in case originals get lost: Passport with visa DS-2019 Form I-94 Form (please see section 4.2 below) CICD’s Program Acceptance Letter CICD Contact Information Employment Verification (Job Offer) form Other U.S. Department of State issued documents (including your SEVIS payment receipt). Insurance Information (including insurance cards, brochures, and information print outs). Any medications (and prescriptions signed by your doctor) you may be taking. Flight Ticket and other Travel Documents. Driver’s License or International Driver’s License: If you plan on driving while in the U.S., consider getting an International Driver’s License, especially if your home country driver’s license is in a language other than English. Credit/Debit Card: Check with your bank in your home country to make sure that your Credit or Debit Card will work in the U.S. Petty cash to change into U.S. dollars for immediate spending needs in the U.S. (eg. for a taxi, bus, phone call, etc). Phone card (if needed) / cell phone (unlocked) and access codes. CICD Participant Handbook and other materials.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 11 of 37
Minor toilettries (toothbrush, toothpaste, floss) One change of underwear
Checked Luggage Bring clothing and items appropriate for the climate and area you will be living and working in. If you know the proper attire for your employment, try to bring that as well. Business casual attire includes slacks or skirt and a collared or buttoned shirt. Many restaurants, theme parks, pools, retail stores, and hotels require employees to wear a uniform. Uniforms and appropriate attire vary significantly from employer to employer. Clothes should always be kept clean, neat, and tidy to keep you looking as professional as possible. Appropriate dress attire may vary depending on the work situation, so be sure to ask your employer, home agency, or CICD for advice on what would be acceptable. It is your responsibility to bring linens and towels, etc. You may also buy these items at department stores or other shops after you arrive. Keep in mind, you may end up buying additional clothes while in the U.S. to fit in with local culture and may want to limit the clothes you bring.
Be sure to check with your airline and also the Federal Aviation Association for up-to-date rules and restrictions on flight requirements and baggage allowances: http://www.faa.gov/
Copy Important Documents Before your trip, CICD recommends that you make two copies of your passport, DS-2019 Form, and visa. Store these documents in two separate and secure places away from the actual documents. Having these photocopies significantly helps replace the originals in case they are lost or stolen. Additionally, email the photocopies of these documents to yourself, to CICD, and to your home agency.
3.2 Learn Local Laws Make sure to familiarize yourself with local, state and federal laws. Among other resources you may find,you can use the links in the References Section of this handbook for information specific to the state you are in.
Legal Drinking Age The legal alcohol drinking age in the U.S. is 21, and many drugs are illegal. Violation(s) of these laws of the state in which you happen to be present, subject you to local, state and federal prosecution, as well as J-1 program termination. Drinking establishments (bars, clubs, etc.) require that you show proper photo identification (passport or U.S. driver’s license) before you may enter. Most places prohibit drinking alcohol in public (eg. on the street, or in a park).
While marijuana (commonly referred to as weed, pot, or cannabis) use is legal in some U.S. states under state law, it is still ILLEGAL under federal law. You should not consider yourself safe from law enforcement just because you are in a state where marijuana is legal, nor are you exempt from workplace drug testing - failure of which could cost you your job. Violating U.S. laws subjects you to local, state, and federal prosecution, as well as J-1 program termination.
You may be subject to more extreme penalties for underage drinking than your American peers. If you are over 21, it is illegal to provide alcohol to people under 21 or to purchase alcohol on their behalf.
Never drink alcohol or take drugs and drive. The U.S. has VERY strict laws regarding “driving while intoxicated” or “DWI” or “DUI” – that may include jail time and fines up to $10,000 or more.
“Shoplifting” and Stealing Shoplifting is illegal. Many stores have hidden cameras and/or undercover security officers to catch thieves. If you “shoplift” – or commit any other crime – your J-1 program will most likely be terminated. You may be deported and prevented from visiting the U.S. in the future. Shoplifting is the criminal action of stealing goods from a shop while pretending to be a customer.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 12 of 37
Chapter 4: Arrival and Program Validation 4.1 Entry into the U.S. Upon arrival in the United States, you will go through U.S. Customs and Immigration. It is very important to cooperate fully with the immigration officers. Be prepared to show the officer(s) your program participation documents. They may ask you several questions about your Work and Travel Program and the intent of your stay. Please answer all questions truthfully and respectfully, and tell the officer that you are entering the U.S. on a J-1 Work and Travel Visa. The Customs Officer should inspect your passport, stamp and sign your DS-2019 form.
You will then collect your luggage and head through U.S. Customs. Show the Customs Officer your passport (and program participation documents if requested) and give them the completed Customs Declaration form that you should have received on your flight. They may also ask a few questions and may search your luggage. Stay calm and answer all questions truthfully and respectfully. After clearing Immigration and Customs, you may make your way towards the exit or towards your connecting flight.
Please consult the U.S. Immigration and Customs Enforcement Fact sheet for more information about what to expect upon arrival in the U.S.: http://www.ice.gov/sevis/factsheet/100104ent_stdnt_fs.htm
4.2 I-94 Arrival Record The I-94 record of arrival and departure is now automated, thus travelers are no longer issued paper versions of the I- 94 form. You will need a copy of your I-94 admission record when you apply for a Social Security Number (SSN). In order to retrieve and print out your I-94 admission record, go to this link: https://i94.cbp.dhs.gov/I94/#/home - Have your passport handy, you will need information from it in order to retreive your I-94 record.
4.3 Airport Transportation If someone is picking you up at your arrival airport, it is important to agree on a meeting place. Airports are very large and crowded, and it is difficult to find someone without a clear pre-set meeting place. If you have problems finding the person, locate the customer service kiosk in the airport. Usually, a customer service representative will make an announcement for you to help find the person you are looking for (and who is looking for you!).
If you are making your way into a city or town on your own, you have many options. Taxis are probably the most convenient option, but likely the most expensive. Uber/Lyft might be an option. Most cities have buses that go to and from the airport. They are a good and cheap option, but may not drive close to your destination. Check bus schedules or ask the driver for advice before boarding a bus. Many large cities have shuttle companies that will drive you to your destination for a fee lower than a taxi. You will need to make a reservation or call for a shuttle to pick you up at the airport. You can check if your destination city has one of these shuttles by checking: http://www.supershuttle.com/ http://www.theairportshuttle.com/ http://www.shuttleexpress.com/
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 13 of 37
4.4 Program Validation U.S. Department of State regulations require that you validate your J-1 Work and Travel visa program with CICD, your J-1 sponsoring organization, within 3 days of your arrival in the U.S. To validate your program with CICD, please follow the instructions below to provide your U.S. home address, valid email address and a U.S. phone number. If you have not yet found permanent housing, or obtained a phone number in the U.S., you are still required to contact CICD shortly after arrival to check-in so that CICD can validate your program in SEVIS.
ATTENTION: You should wait approximately one week (7 Days) after you validate your program with CICD to apply for a SSN.
IF YOU DO NOT VALIDATE YOUR PROGRAM WITH CICD, IT WILL BE SUBJECT TO TERMINATION.
The easiest way for you to check-in and validate your program is to login to our website: http://www.cicdgo.com/swt/checkin and fill out the form on that page.
The form looks like this:
Remember the Rule of 30: You can arrive in the U.S. no more than 30 days before your program start date. You MUST arrive within 30 days of your program start date (if for any reason you must arrive after your program start date, please notify CICD immediately). You have 30 days from your program end date to leave the U.S. (this is called the Grace Period. NOTE: If your program is terminated you are not eligible for the Grace Period).
**Please consider your program start date carefully when making your travel plans to the United States**
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 14 of 37
Chapter 5: Program Compliance 5.1 Mandatory Monthly Updates As your J-1 visa sponsor, CICD is responsible for you while you are in the United States. We are here to help you and to do our best to ensure that you have a successful and rewarding experience. We will be contacting you throughout your program (mainly via email).You are expected to check your email twice a week at minimum and to respond to our emails within 72 hours of receiving them.
Each month we will send you a Monthly Update Survey via email. You are required to respond by completing the form(s) and submit to CICD within 72 hours of receiving it. CICD will also send you emails throughout your program with information about events and activities happening in the area where you live. If you do not see emails in your inbox from CICD, be sure to check your junk mail or spam folders, or contact CICD directly to ensure that we have your current functioning email address on file. Failure to complete these updates can result in dismissal from the program according to regulations. In your monthly responses, we look forward to hearing about the activities you do, as well as any questions or concerns you may have.
Social Media CICD regularly posts photos, videos, stories, program updates and CONTESTS on our Facebook and Instagram pages so give us a “Like” or “Follow” so you do not miss out! Check us out at https://www.facebook.com/cicdswt and https://www.instagram.com/cicdworkandtravel/.
ATTENTION: The regulations of your visa program require that you participate in cultural activities. Not participating in and/or not reporting cultural activities can result in the immediate termination of your visa.
5.2 Reporting Program Changes You must communicate with CICD immediately if you: 1) Have been offered employment (prior to your first day with the new employer) or leave employment, 2) Have moved (you must notify CICD within 10 days of moving), 3) Have made plans to travel for longer than a weekend, 4) Have made plans to travel outside the U.S. (many travel destinations require a signature on your DS-2019 form) 5) Have any sort of emergency, medical situation or injury, and/or anything that involves law enforcement or media coverage, 6) May intend to change your visa status.
ATTENTION: If you start a job prior to CICD’s written authorization of that job, you risk program termination.
5.3 International Travel Authorization Required If you intend to travel outside of the United States while on the Work and Travel Program, you will need to contact CICD several weeks to a month in advance. You must notify CICD of your travel plans to find out if you need a travel validation signature on your DS-2019 form, and to secure it if needed. If you need a travel validation signature from CICD, you must send your DS-2019 form to CICD along with a self-addressed return envelope and pre-paid return postage. We strongly advise you to use USPS with tracking or a courier service such as FedEx, UPS, or DHL. It is your responsibility to research entry and visa requirements for the countries to which you plan to travel. Email CICD immediately if you would like to make plans to travel internationally.
ATTENTION: Your J-1 visa expires on the end date indicated on your DS-2019 form: Do NOT travel outside the U.S. after the end date unless you do not intend to return to the U.S. – as you may not be allowed re-entry.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 15 of 37
Chapter 6: Seeking and Obtaining Employment 6.1 Employment Responsibilities The purpose of this program is to provide foreign college and university students with opportunities to interact with U.S. citizens, experience U.S. culture while sharing their own cultures with Americans they meet, travel in the United States, and to work in jobs that require minimal training in order to earn funds to help defray a portion of their expenses. Participants must take part in the cultural aspects and activities of the Work and Travel Program.
Once you have accepted a position with an employer (referred to as a Host Company) you are responsible to keep in contact with them (and CICD) regarding your visa status, travel plans, dress code, pay rate, and work schedule. You will need to follow your employer’s guidelines while you are on the program, as long as they do not conflict with the regulations of your visa.
Employment Tips Be on Time: Employers rely on their employees to show up and perform the tasks at hand. Failure to arrive at work on time can result in being fired. Work Dates: It is proper etiquette to work through the dates indicated on your Employment Verification (EV) Form. If, at any time, you wish to quit, you may. It is customary to provide two weeks notice before the last day you intend to work. Remember, you cannot work past your program end date. Be understanding and flexible: Employers list the hours per week they expect you will be working on the Employment Verification (EV) form. However, if the host company is experiencing less business than expected, you may receive fewer hours than originally indicated on your EV form. Dress appropriately: Come to work every day clean, neat, and tidy. You should wear the appropriate attire for your host company and for your position. Positive attitude: Employers look for employees that are flexible and enthusiastic at the workplace. Coming to work every day with a bad attitude can result in being let go from your job. Work together: Employers like it when co-workers work as a team and share a common goal. Quitting/Resigning: If for any reason, you decide to quit your job, it is STRONGLY recommended that you give two weeks advance notice to your employer. You must also contact CICD if you are thinking of quitting or changing jobs.
Workdays Business workdays are generally Monday through Friday. Most companies require employees to work between 30-40 hours per week. However, you may be asked at times to work evenings or on Saturdays/Sundays. This depends on the type of position you have or the type of company at which you work.
NOTE: If you work more than 40 hours per week, then you may be entitled to what is called “overtime pay”. We will discuss that in a later section.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 16 of 37
6.2 Program (Job) Exclusions The health, safety and well-being of participants is of the utmost importance to CICD and the U.S. Department of State. The U.S. Department of State has determined that the following types of positions are NOT appropriate for Work and Travel participants, thus you are not allowed, under any circumstances, to work in the following types of positions:
(1) In positions that could bring notoriety or disrepute to the Exchange Visitor Program; (2) In sales positions in which you would be required to purchase inventory that you would then sell in order to support yourself; (3) In domestic help positions in private homes (e.g., child care, elder care, gardener, chauffeur); (4) As pedicab or rolling chair drivers or operators; (5) As an operator or driver of a vehicle or vessel for which drivers' licenses are required regardless of whether they carry passengers or not; (6) In positions related to clinical care that involves patient contact; (7) In any position in the adult entertainment industry (including, but not limited to jobs with escort services, adult book/video stores, and strip clubs); (8) In positions requiring work hours that fall predominantly between 10:00 p.m. and 6:00 a.m.; (9) In positions declared hazardous to youth by the Secretary of Labor at Subpart E of 29 CFR part 570; (10) In positions that require sustained physical contact with other people and/or adherence to the Centers for Disease Control and Prevention's Universal Blood and Body Fluid Precautions guidelines (e.g., body piercing, tattooing, massage, manicure); (11) In positions that are commission-based and thus do not guarantee that you will be paid minimum wage in accordance with federal and state standards; (12) In positions involved in gaming and gambling that include direct participation in wagering and/or betting; (13) In positions in chemical pest control, warehousing, catalogue/online order distribution centers; (14) In positions with travelling fairs or itinerant concessionaires; (15) In positions for which there is another specific J category (e.g., camp counselor, intern, trainee); or (16) After November 1, 2012, in positions in the North American Industry Classification System's (NAICS) Goods- Producing Industries occupational categories industry sectors 11, 21, 23, 31-33 numbers (set forth at https://www.bls.gov/iag/tgs/iag_index_naics.htm ). (17) In positions with staffing agencies, unless the placements meet the following three criteria: 1. You (the participant) must be an employee of and paid by the staffing agency 2. Staffing agencies must provide full-time, primary, on-site supervision of the participants 3. Staffing agencies must effectively control the work sites, e.g., have hands-on management responsibility for the participants
You also cannot: (18) work in contract positions in which you are hired by the company with an IRS 1099 form; (19) work in positions without full-time, primary, on-site supervision, (20) work unsupervised, (21) have supervisory authority over other workers, (22) work on a “trial” basis, or perform any work duties prior to written authorization from CICD, your Sponsor.
If you have any questions about these program exclusions, or if you are not sure whether or not a job is acceptable for the Work and Travel program, please contact CICD.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 17 of 37
6.3 Host Company Vetting Process Each and every employer and job must go through the required Host Company Vetting Process. In order for us to begin the host company vetting process, please have potential employers complete the CICD Employment Verification (EV) form for the current year. If you need a copy of this form, please check your Acceptance Email and/or contact CICD directly. Upon completion of the Employment Verification (EV) form, please review and sign both pages and scan/email to CICD. After we receive the completed EV, we'll begin the Host Company Vetting process.
The entire host company vetting process is outlined below: a) The employer must complete and sign the current CICD Employment Verification (EV) form. The participant will need to review and sign both pages of the EV. b) CICD must obtain a copy of the employer’s business license . c) CICD must obtain a copy of the employer’s certificate of insurance proving Workers Compensation coverage for the location where the participant will be working. d) CICD must confirm that the company is directly paying and supervising the participant. e) CICD must conduct a 15-20 minute phone interview with the Hiring Manager to discuss job details, go over program regulations, and answer any questions they may have about the program. f) After CICD completes the phone interview, we will send the Hiring Manager a Host Company Agreement for review and signature. The agreement must be scanned and emailed, or faxed to CICD.
ATTENTION: If you have not received an email directly from CICD authorizing your employment, do NOT begin the work schedule, train, or start working. Doing so can result in your immediate dismissal from the program.
6.4 Minimum Wage Requirement By law, your host company must follow federal minimum wage requirements. Be sure to check the minimum wage for the state you are working in, and make sure you are being paid at least that amount. Please see the last page of this packet for 2018 minimum wage levels (subject at any time to updates beyond CICD’s control).
If you receive tips at your job, please also view: https://www.dol.gov/general/topic/wages/wagestips
If you believe you are not being paid fairly, contact CICD immediately.
Be sure to discuss with your employer how often you will be paid. This can vary dramatically between employers. Some employers issue paychecks only once per month, others issue paychecks every week or twice per month.
If you work more than 40 hours in any work week then you may be entitled to Overtime Pay which is calculated at no less than 1.5 x your normal hourly pay. This can get confusing because work weeks start and end on different days for different companies. Therefore, you should check with your employer to verify the official start and end dates for the work week at that company.
6.5 Know Your Rights as a Temporary Worker It is CICD’s role to help you with any problem you are having with your employer. Please let us know IMMEDIATELY if you are having any issues. You should not wait for the Monthly Update form. We want to know right away so we can help you resolve the problem quickly. The U.S. Department of State and U.S. Bureau of Consular Affairs has put together information regarding your rights:
“If you are coming to the United States to work or study, we are confident that you will have a pleasant and rewarding stay. If you should encounter any problems, however, know that you have rights and can get help. The pamphlet linked below informs you of your rights as a nonimmigrant visa holder in certain employment- and education-based categories (specifically A-3, G-5, NATO-7, B-1 domestic employees, H-1B, H-1B1, H-2A, H-2B, and J-1 visa holders). The U.S. government created this pamphlet at the prompting of the William Wilberforce Trafficking Victims Protection Reauthorization Act (Public Law 110-457), which reaffirms and strengthens the U.S. government’s commitment to fight human trafficking and labor abuses in all their forms.”
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 18 of 37
You Have the Right to: Be treated and paid fairly; Not be held in a job against your will; Keep your passport and other identification documents in your possession; Report abuse without retaliation; Seek justice in U.S. courts.
Website with Details Copy and paste this link: https://travel.state.gov/content/travel/en/us-visas/visa-information-resources/temporary- workers.html
This website has detailed information about your rights in many different languages!
Chapter 7: Ending Your Program 7.1 The Grace Period Following the completion of your program, you are allotted an up to 30-day travel period commonly referred to as the "Grace Period." The grace period starts the day after the end date listed in Section 3 of your DS-2019 Form. During this 30-day grace period, participants are no longer in J-visa status, and are under the jurisdiction of the USCIS. You may choose to depart the United States before your grace period ends. The USCIS grants this period to allow participants to settle their affairs and to prepare to return to their home countries. You may NOT work during this period for any reason. Serious legal consequences could result for both the employee (you) and the employer if you attempt to work during the grace period. Although you may travel within the United States during the grace period, it is recommended you do not travel beyond the borders of the United States, as you may not be permitted re-entry. For more information please refer to: https://j1visa.state.gov/participants/current/adjustments-and-extensions/
ATTENTION: CICD will not forward any mail received for you after your program end date.
7.2 2-Year Home Country Presence Requirement As an Exchange Visitor, you may be subject to the two-year home country physical presence requirement of Section 212(e) of the Immigration and Nationality Act as amended, and Title 22 Part 40 and Part 41 in the Code of Federal Regulations. An exchange visitor may likely be subject to the two-year home country physical presence requirement if the following conditions exist: Government funded exchange program - The program in which the exchange visitor was participating was financed in whole or in part directly or indirectly by the U.S. government or the government of the exchange visitor's nationality or last residence; Graduate medical education or training - The exchange visitor entered the U.S. to receive graduate medical education or training; Specialized knowledge or skill: Skills List - The exchange visitor is a national or permanent resident of a country which has deemed the field of specialized knowledge or skill necessary to the development of the country, as shown on the Exchange Visitor Skills List.
Change of Status and Waivers of Requirement If the exchange visitor is subject to the two-year home country physical presence (foreign residence) requirement, he or she cannot change his/her status to that of H, L, K, or immigrant lawful permanent resident (LPR) until he or she has returned to his/her home country for at least two-years or received a waiver of that requirement. For information about waivers, eligibility and process, see: https://travel.state.gov/content/travel/en/us-visas/study/exchange/waiver- of-the-exchange-visitor.html
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 19 of 37
Chapter 8: Finances, Social Security and Taxes
8.1 Bank Accounts One of the first things that you should do when you arrive in the U.S. is open a checking and/or savings account. There are many different types of accounts available. Requirements and benefits differ from bank to bank. Consult local banks in your area, and ask any friends or local connections for recommendations. Big name banks offer ATMs all over the U.S., while smaller banks or Credit Unions may offer more personal service.
Money The “dollar” is the currency used in the U.S. You may hear it being called a variety of names besides the dollar, but the most popular nickname is “buck.” Dollar bills are printed in the values of $1, $5, $10, $20, $50, and $100. A one- dollar bill is divided into 100 cents; we have coins to denote the value under one dollar. A “penny” is a copper-like coin worth 1 cent. A “nickel” is worth 5 cents. A “dime” is worth 10 cents. A “quarter” is worth 25 cents. Occasionally you will come across a half dollar, or “50 cent piece”, which is worth 50 cents. We also have a dollar coin, which comes in two forms. Each are worth the same as a one-dollar bill, but are much more rare. Unfortunately, not all coins have their numeric value imprinted on them as a number… so good luck getting used to our currency!
8.2 Social Security Shortly after arrival in the U.S., and AFTER validating your program with CICD, you MUST apply for a Social Security Number (SSN) at the local Social Security Administration office. You should wait approximately one week (7 Days) after you validate your program with CICD to apply for a SSN. If you attempt to apply for a SSN before you check-in with CICD and before your program has been validated, you will likely experience significant problems with your Social Security application. Therefore, we STRONGLY recommend that immediately validate your program with CICD upon arrival in the U.S., and then wait at least one week after validating your program before you apply for a SSN.
To find the Social Security office nearest to where you are living, go to this link: https://secure.ssa.gov/ICON/
Social Security Application Documents Social Security numbers are issued by the Social Security Administration and are used to report an individual’s wages to the U.S. government, for tax purposes, opening bank accounts, and other services. Your host company may be able to help you to apply for a SSN. In order to apply for a SSN, you will need to bring the following to a Social Security Administration office:
Passport with your J-1 visa I-94 Admission/Departure record DS-2019 form CICD Acceptance Letter
Application Process and Application Pending Letter When you apply for your SSN in the U.S., you will receive a letter/receipt from the Social Security officer, stating that your social security application is in process. If the Social Security officer does not provide you with a letter, be sure to ask for the letter before you leave the office as they may have forgotten to give it to you. If you receive a letter that states that your application is incomplete and requires further processing, be sure to get the phone number, officer name, and badge/employee identification number of the local Social Security office through which you applied so that you can follow up every week for updates regarding your application status.
ATTENTION: It is your responsibility to apply for and receive your SSN, so be sure to provide the Social Security office with the correct address of where you are living, and maintain frequent contact with the local Social Security office if there are any problems with your application.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 20 of 37
You May Work BEFORE Receiving Your SSN It is not required that you have a SSN before you start work. However, the Internal Revenue Service (IRS) requires employers to use your SSN to report your wages. While you wait for your Social Security Number, your employer can use the letter you get from the Social Security office stating you applied for a number, combined with your DS-2019 form and visa to prove your authorization to work in the United States.
Regardless, some employers WILL NOT let you start working or get paid before receiving your SSN. Your employer’s policy regarding this should be listed on the Employment Verification (EV) form. However, you will want to clarify this with your host company manager or CICD before you begin working.
ATTENTION: If you wait too long to apply, you may not be issued a social security number (SSN). This may directly affect your ability to apply for a tax refund at the end of the year. Apparently, if you do not have at least 30 days remaining on your program in the United States, your SSN application will be rejected.
If you would like more definitive information, call Social Security directly at 1-800-722-1213 or check out their website at: http://www.socialsecurity.gov/pubs/10107.html#top
8.3 Taxes CICD cannot provide tax advice. According to U.S. law, if you earn income in the U.S. you are required to pay federal, state, and sometimes local taxes. Your employer will help you to fill out the appropriate tax forms at the start of your employment period. For more information, or if you have any questions, check out the U.S. Internal Revenue Service’s website at: https://www.irs.gov/individuals/international-taxpayers/taxation-of-nonresident-aliens https://www.irs.gov/forms-pubs/about-form-1040-nr https://www.irs.gov/newsroom/beware-of-ghost-preparers-who-dont-sign-tax-returns https://www.irs.gov/newsroom/tax-scams-consumer-alerts
You are required by law to file a U.S. tax return, even if you will be in your home country when it is time to do this. Tax returns must be filed by April 15 for the previous tax year. If you prefer to file your tax return on your own, you will need the following forms: W-2 Form: You will receive this from your employer after the end of the tax year. It must legally be issued by January 31. Contact your employer if you do not receive it soon after that date. Make sure your employer has your home address so they can send it to you. Your employer may also be able to provide an electronic version. 1040NR-EZ Form: This form is for your Federal tax return. You can download the form and instructions at www.irs.gov State/Local Income Tax Forms: These forms are different for each state. You can find more information at www.irs.gov
Taxback.com It is also possible to contact a company who can file a tax return on your behalf. There are many companies that provide tax services, so check their qualifications before allowing them to file a tax return on your behalf. CICD can provide you with contact information to Taxback.com: https://www.taxback.com
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 21 of 37
Chapter 9: Living in the United States 9.1 Housing In order to rent an apartment, house, or any other type of residence, one usually must sign a lease and/or a housing agreement. Leases can be for as little as one month or for one year or more. Since you are only temporarily in the U.S., it is important to inform the manager in charge of your housing, or your landlord, of the duration of your stay. Do not under any circumstances sign ANYTHING that commits you to something you cannot afford or with which you do not agree. We advise that you only accept housing with a flexible lease, month-to-month lease, or a two, three, or four month lease. Do not sign a 12-month lease knowing that you are going to return to your home country (or leave to travel) before then, as landlords can legally charge you a large fee or potentially sue you for breaking a lease.
Common Housing Search Websites Craigslist.org Padmapper.com Rent.com Apartments.com Airbnb.com
Damage/Security Deposits, First and Last Month Rent Deposits Before moving into your new place you may need to pay a housing/security deposit and first and/or last months rent. This is a common practice. A housing/security deposit is a fee that many landlords charge to make sure that the housing is left in the same condition as when you first move in. If there is no damage to your housing and you have no utilities debts when you move out, they are required to return the housing/deposit as described in your agreement with them.
Read ALL Rental Documents CLOSELY AND CAREFULLY before signing Please be sure to read all rental agreements before signing a contract for housing. Do not under any circumstances sign ANYTHING that commits you to something you cannot afford or with which you do not agree. Rules and regulations vary greatly from landlord to landlord, so it is very important to understand what you are signing before you do so. If you have problems with your landlord during your program, you may want to consult the renters’ rights for the specific city or state you will be residing in or discuss them with your host company. As always, do not hesitate to contact CICD right away with any questions or concerns you may have.
Beware of Scams Do not pay anything online or otherwise until you have seen the space and signed a lease or agreement. It is very common for scammers to use housing websites to post fake accommodations, and even reference real/existing accommodations owned and managed by others (i.e. that they do not own/rent out). In one case, a scammer used the name of an actual Real Estate Agent who had posted a real condo, but asked the participant to pay someone else using PayPal. Keep your eyes open, double check the addresses, and do not ever send money to an unofficial person or business entity.
Laundry If your housing unit does not have a washer and/or dryer do not attempt to wash your clothes in the sink, shower or dishwasher. Doing so may cause major damage to your housing and cost you money. Take your laundry to a local laundromat. A laundromat has washers and dryers that you can use for a fee per load. Most often, they take quarters ($0.25 silver coin) so be sure to bring cash or quarters with you (most do not accept credit/debit/cash cards). If you are confused about how they work, ask someone in the laundromat or an American friend to help you.
Helpful Tips Take out the trash: In the US trash is usually picked up weekly on a certain day (ie. every Tuesday). Ask your landlord when the trash is collected each week. Removing trash weekly keeps your place smelling good and discourages pests.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 22 of 37
Shower water damage: When showering, make sure that no water is going on the floor. Bathrooms in the US are not designed to handle standing water so it can cause expensive damage. Tuck a shower curtain INSIDE the bathtub, if you have one. Clean the refrigerator: Clean out old food from your refrigerator (aka fridge). We suggest labeling your food with your name and date to make it easier to know if it is YOUR food stinking up the fridge! Wash the dishes: Wash your dishes as soon as you're done with them! Leaving old, dirty dishes in the sink can make it harder for other people in the housing to clean their dishes. If something needs to soak, it will only need a couple of hours or overnight. Properly store and secure food: If you do not store food properly you might have some new unwelcome roommates like mice or rats! Use zip-lock bags or airtight containers to keep this from happening.
You must maintain your own housing while here on this program. This means that it should look as good, or better, when you leave as when you arrived. It is important to report all damage to your landlord immediately!
9.2 Living Expenses Living in the United States can be expensive. Plan and keep a budget while you are here. Your budget should include your rent, food, clothing, phone, miscellanous items, utilities (i.e., electricity, water, heat), travel and entertainment. Budget wisely so you can meet your monthly bills and have money for travel.
The following is an estimate of the “average” costs of living expenses in the U.S. Please remember that in large cities such as New York, Chicago, or Los Angeles, expenses may well be significantly higher, especially your rent and food. It is a good idea to look at the rental section of a major newspaper in the area you will visit to see how much local rent will be.
Monthly Living Expenses Estimates Estimates are for your portion of the total cost for rent and utilities: Rent: $400-$1500 per month (Room or shared room in an apartment or house with shared kitchen, living room, bathroom) Rental Deposit: $100-$500 (Paid along with first month's rent, and may be partially refunded) Utilities: $50-$150 per month (May include electricity, water, phone, gas, trash pickup) Utility Deposits: $15-$75 (May be required by some rental properties) Groceries: $150-$600 per month Public Transportation: $2.50-$10.00 per trip Personal Transport: $5.00-$25.00 per trip Internet: $40 to $80 per month (Depending on types of services provided in your area).
Optional Living Expenses and Travel Estimates Cell phone monthly fee: $35-$120 Cell phone activation: $50-$150 (Usually charged to activate phone at beginning of plan) Meals-dining out: $15.00 and up per meal Movies: $15.00 Hotel/motels: $99 per night and up Youth hostels (where available): $20-$50 per night Washing clothes at a Laundromat: $1-3 per load
Basic Price Guide Cereal (1 package) $5.00 Milk (1 gallon) $4.00 Bread (1 loaf) $3.50 Movie Ticket $15.00 Fast Food Meal $8.00 Large Pizza $18.00 Bananas (1 pound) $5.00 Average Lunch $15.00 Soda (6 pack) $3.00 Average Dinner $25.00
When purchasing items in the U.S., expect to pay a sales tax in addition to the price that is provided on the price tag. The sales tax differs from state to state, but is approximately 8%.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 23 of 37
9.3 Tipping In the United States, you typically tip the person who does any sort of service, such as if someone carries your bags at the airport or in a hotel. Taxi drivers are also usually tipped. At restaurants, the waiter is usually tipped 15% to 20% of the bill, depending on the service and quality of the restaurant. Tipped employees often make an extremely LOW hourly wage (in some states it is as low as $2.13/hour) and depend on the tip to support themselves and their families. If you tip poorly, you may get bad service if you return to the same place.
9.4 Landline Telephones/Payphones Telephones are a convenient and relatively inexpensive means of communication. People usually answer the telephone with a simple "hello?". A directory (telephone book) is given for each landline telephone account. The Yellow Pages are the classified section of the directory which lists services and businesses. Most directories now provide online services, so you can use google.com to look up phone numbers, addresses, and businesses/services in your area.
Most people in the U.S. have a cell (mobile) phone today, so phone booths where you can make a call are becoming harder to find. To use a phone booth you can use a phone card that you bought at any convenience store, use coins (presently it costs 50 cents to make a local call; long distance can cost much more depending on the location and duration of the call), or call collect (calling collect charges the person you are calling for the call and can be very expensive. If you wish to call collect, dial "0" + area code (if different from the area code that you are in) + telephone number. Do not call collect unless it is an emergency).
How to Make a Phone Call We will use CICD’s telephone number, 1-206-957-7112 as an example. Phone numbers in the U.S. consist of a 3-digit area code (e.g. 206), then a 7-digit local number (e.g. 957-7112). If you call a number within or outside of your area, you will usually need to dial 1 plus the area code (e.g. 206) and then the 7-digit local number (e.g. 957-7112). Some small towns with only one area code may only require you to dial the 7-digit local number. Ask your host or dial “0” for help from an operator. A cell phone will automatically add 1 to the beginning of any long distance call.
There are several different prefixes for toll-free numbers: 800, 888, 877. To dial a free phone number, simply dial 1 plus the 3-digit prefix, plus the 7-digit phone number. (Note: pay phones in some places, such as airports, may charge for a toll-free call.)
Beware: numbers that start with 1-900 can be VERY expensive. Avoid when possible.
When making international calls you must dial “011” followed by the country code, city code (you must drop the “0” before the city code) and number. These calls tend to be expensive, so you should not use your employer’s telephone without his or her permission. It is much cheaper to use a phone card. Most phone cards designed for international use will have better rates than your employer’s telephone plan. To find out the country code for your country, visit www.countrycallingcodes.com
Wherever you are in the U.S., you can dial 911 on any telephone in an emergency. You will be connected to emergency services (fire department, police and ambulance). This is always a free call. Do not call 911 for non- emergencies!
You can use a phone card when using a public pay phone or someone’s private phone. However, unlike in most other countries, phone cards in the U.S. are not inserted into the telephone. Phone cards have a toll free number, 1.800 plus 7-digits, which you dial first.
9.5 Cellular (Mobile) Phones SIM cards are offered for purchase in many retail stores. These cards can be inserted into unrestricted international mobile phones for use in the United States. It is important to be aware of the charges associated with any SIM card before purchasing it!
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 24 of 37
Roaming: When you use your mobile phone while traveling to a different country it is called roaming. These roaming fees are excessive so make sure you are aware of the rates before using your mobile phone from your country. The only answer to excessive roaming fees is to use a phone service from the USA. Make sure your phone is region unlocked and get a local SIM and calling plan.
The US Cell Phone Market The American cell phone market is very large and includes a number of carriers. Market competitors include four national carriers that own their own network: AT&T, Verizon, T-Mobile, and Sprint. There are also several other second and third tier service providers. Some of the bigger providers include Boost Mobile, Cricket Wireless, Brightspot Mobile, Harbor Mobile, Metro PCS, Ting, and Consumer Cellular.
Things to Consider 1. What sort of coverage does this phone service provider have? Will you get good reception where you live or work? 2. Is it possible to add extra services to a pre-paid plan like International calls? 3. Is unused data able to be rolled over? 4. What happens to data speed etc., if you go over your data limit? 5. Can you keep the Pre-Paid number, once you switch over to a standard (post-paid) plan? 6. Can you keep your existing international sim card and add the new sim card to the same phone? 7. Does this provider only deal with specific brands of devices (will you be unable to swap later to any different brand phone you like)?
Getting a U.S. Cell Phone without a Social Security number or Credit History Most people who arrive in the U.S. as temporary visitors, do not have a Social Security number (SSN) or an established credit history until they have been here a while. Obtaining a SSN can take up to a month or longer after you first arrive. If you can’t wait till you get an SSN to obtain a phone, then you will only have a few options: 1. Get a pre-paid phone package, with accompanying pre-paid sim card and mobile phone packaged all together. 2. Use your own unlocked phone and get a pre-paid plan (from a provider such as AT&T, Verizon or T- Mobile or many others). This type of ‘plan’ is usually a set combination of data, text, and calls with defined limits. Since you have to pay ahead, timing of the purchase (and billing) will be determined by the user. 3. Buy a phone separately and get a pre-paid plan from a phone service provider as above. None of these type of pre-paid plans require a credit history or a contract to purchase.
ATTENTION: Some companies/plans ask that you sign a two-year contract. Don’t do it! You will be billed extra if you cancel your policy early.
9.6 Internet and Email You must have a current email account that you check frequently as a requirement of participating in the Work and Travel Program. We will send you important updates via email throughout your program, thus it is very important that you check your email 2 times per week at a minimum. Furthermore, the Department of State requires sponsors and participants to maintain, at a minimum, monthly personal contact. Such contact may be in-person, by telephone, Skype, or email.
Where to Find Internet Access 1) Libraries: You can find internet access at almost every public library for free. Libraries are located in even the smallest of U.S. cities. To find the library nearest you, ask your co-workers, or check the phone book or yellow pages. 2) Coffee Shops/Restaurants/Bars: Internet can also be found at a number of coffee shops, restaurants, pubs, and internet cafés around the U.S. If you have a laptop or tablet with you on your program, many cafés offer a free or inexpensive wireless connection while you are in the café. 3) Colleges or Universities: If there is a college or university in your city, you can likely sign up for a visitor’s pass to use the library and computers at the university. Contact the resource desk at the university library for more information.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 25 of 37
4) Employer: Your employer may also have internet access. If necessary, you can always ask your supervisor to use their internet connection to check emails outside of working hours. If you do use a computer at your host company, make sure not to abuse the privilege. Only check your email, never download programs or documents onto your employer’s computer without prior permission. Never check websites with pornographic or inappropriate content. Lastly, be quick when using your employer’s computer, don’t use it for an extended period of time.
9.7 Post Office The federal government manages the postal service by a network of local post offices. The United States is divided into ZIP coded postal zones. ZIP codes are 5 digits long and are an important part of your address.
Post Office hours are usually: Monday through Friday: 8:30 AM to 5:00 PM Saturday: 8:30 AM - 12:00 noon *Mail is delivered on each of these days, excluding legal holidays.
Check with the U.S. Post Office for postage rates on letters and packages. Letters can be mailed at post offices, or with the proper postage, in any blue painted mailbox. Check out the U.S. Postal Service’s website for more information regarding mail services: www.usps.com
There are other options to send letters or packages within the U.S. or abroad. Companies such as FedEx, UPS, and DHL can send expedited mail almost anywhere:
FedEx: http://www.fedex.com UPS: http://www.ups.com/ DHL: http://www.dhl-usa.com/en.html
9.8 Shopping There are many different types of stores in the United States. Some are specialized, while others contain a variety of products. The following is a list of stores with the types of items that can be found in each: Specialty Stores: feature one type of product or service (i.e. clothing, cameras, books, shoe repair). Department Stores: have almost everything needed for the household and for personal use, except food. Supermarkets: large food stores that include a variety of products. Variety Stores: carry everything from sewing supplies to newspapers to garden tools. They also have electrical supplies, cooking utensils and, at some, medical prescriptions may be filled. Drug Stores: prescriptions can be filled here, and they also carry over the counter medication such as: Tylenol, Aspirin, Sudafed, etc. Many drug stores carry goods such as cosmetics, greeting cards, food items, home supplies, and other items. Discount Stores: these shops buy their goods in large quantities so that they can pass on a lower price to the consumer. They are similar to the variety stores in that they carry a wide range of products. Clothing and Shoe Sizes Clothing sizes in the United States can vary somewhat from your own country, so you should try things on before buying them. Shoe sizes also vary in size so try on shoes before buying them. Any large shoe shop can measure your foot first to find the best size and they are probably familiar with alternative sizing measurements. You can also use an online conversion size guide to figure out your U.S. shoe and clothing sizes: http://sizeguide.net/
9.9 Transportation Transportation options vary widely depending on the area you are living and working in. In many regions, public transportation is available, especially in urban areas. This may be a combination of subway systems, cable cars, and bus service.
Long Distance Travel
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 26 of 37
There are several ways by which you can travel in the United States. AMTRAK, the nation-wide railroad company, and Greyhound, the nation-wide bus company, offer low-cost ground travel. Because of the size of the United States, air travel is also popular.
Check out these websites for more information regarding travel within the United States: Amtrak Train: http://www.amtrak.com/ Greyhound Bus: http://www.greyhound.com/ Air Travel: http://www.travelocity.com http://www.expedia.com/ http://www.suncountry.com http://www.jetblue.com
You can also visit a travel agent for travel advice, this service is not necessarily the cheapest option, but can be good if you are planning a complicated trip.
No Hitchhiking!! Asking strangers for a ride in their vehicle is called hitchhiking. It is illegal in many parts of the United States, and it is always dangerous. If you need a ride somewhere nearby, then you should ask one of your friends, your employer or housing provider for help. If you need a ride to somewhere far away, then you will probably need to take a train, an airplane or rent an automobile (a car).
Cars – Rental or Purchasing Operating an automobile (a car) can be very expensive. If you decide to buy a car, you must have a driver's license and vehicle insurance. Renting a car for travel in the U.S. can be very expensive. Most rental companies do not allow persons less than 25 years of age to rent a vehicle and they must have a valid drivers’ license. Check out these websites for more information: Avis Rental Car: http://www.avis.com Hertz Rental Car: http://www.hertz.com Enterprise Rental Car: http://www.enterprise.com
Driving in the United States If you plan to drive in the U.S., you must understand and follow local, state and federal laws regarding driving. Consult the Department of Motor Vehicles (DMV) in the state in which you would like to drive.
Never drive after drinking alcohol or taking drugs. Never get into the car with a driver who has been drinking or taking drugs. Always wear a seat belt. Local Departments of Motor Vehicles (DMV) offices can be found by a quick internet search.
Parking laws are strictly enforced. Look up the laws for your area. If you receive a parking ticket, pay the fine immediately. If you delay beyond the stated time limit, the fine increases. Yellow painted areas are usually off limits for parking at any time. Handicap areas are only for the handicapped. Fire zones, which are red, are also to be avoided.
ATTENTION: If you purchase a car, you MUST (by law) also purchase insurance to cover yourself and passengers.
Foreign Driver’s License (Home Country Driver’s License) At the time of creating this handbook, all U.S. states recognize foreign drivers’ licenses. In most cases, your license will be valid for up to 4 months after the date you enter the U.S. Consult the DMV in the state where you wish to drive to confirm the length of validity and the rules for driving with a foreign driver’s license. Your foreign license should be valid accordingly if accompanied by your international passport.
International Driver’s License If you intend to drive in the U.S., we strongly recommend that you get an international driver’s license before you leave your home country. You cannot get one in the U.S. Depending on the day you obtain your International Driver’s License, it should be valid in any state for up to one year.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 27 of 37
Obtaining a Driver’s License in the U.S. Contact the local Department of Motor Vehicles (DMV) for the state where you will be working to find out whether you are eligible to apply for a U.S. driver’s license. If eligible, obtain a copy of the state driver’s manual from the DMV so that you can learn the state’s driving rules, and study for the written test and the driving test. Ask which documents you need to present to the DMV when applying for a license. At a minimum, you will probably be required to show the following documents in order to apply for a state license: Passport, Home country driver’s license or International driver’s license and Social Security card. Motorcycles require a special driver’s license, and many states have laws requiring that you wear a helmet.
What Happens if You’re Involved in a Car Accident If you are involved in a car accident, find out if anyone involved is injured. If someone requires medical attention, or to report the accident, dial 911 immediately from any phone. 911 is the free direct number for emergency services with the local police anywhere in the U.S. Then, exchange the following information with the driver of the other car: 1. Name, telephone number and driver’s license ID number of the driver. 2. License plate number, model and year of the car that hit you (or you hit). 3. Registration number and expiration date. 4. Name of the other driver’s insurance company and policy number. If there are any witnesses, ask for their names, telephone number and address in the event of insurance problems. If possible, take pictures of the damage and accident scene. Call the police if necessary to create an accident report. If you have hit a parked car, you must leave your name, phone number and license plate number on a piece of paper and put it under the windshield wiper, so they may contact you. Also write down the car’s license number and model of the car. Failure to leave your information or report the accident is considered a crime. Make sure that any car you drive has insurance that will cover you as a driver or a passenger in the event of an accident, as well as any damage you may cause to a vehicle an passengers you may have hit. You alone are responsible for any damages, costs, claims of an accident, and fines for moving violations or parking tickets. MAKE SURE TO HAVE THE PROPER INSURANCE!!! Failure to pay fines may affect your ability to get a visa to visit the U.S. in the future.
Taxis and Taxi-Like Services Taxi companies are common in most major cities. You can call a taxi and arrange a time to pick you up in advance, or you can request an immediate pick up. Taxi rides can be expensive so should likely be used minimally. Some options are: Uber.com (Smartphone App based service) Lyft.com (Smartphone App based service) Yellowcab.com
Biking and Walking Walking around the area in which you live, or to and from work if possible, is a great way to check out your surroundings at a slower pace. However, be smart when walking about. Use sidewalks if available, and when crossing the street, do so at a crosswalk with a crossing signal. DO NOT EVER WALK OR RIDE A BIKE AROUND BUSY STREETS AND CROSSWALKS WITH EARBUDS IN AND/OR DISTRACTED BY TEXTING. Do not walk along highways or busy streets, and do not run across highways and streets without crosswalks. This IS dangerous, as cars (much harder than the human body) driving fast along these roads may not be able to stop in time and might hit you. If you are walking or riding a bike at night, be sure to wear reflective clothing so that drivers can better see you.
Bicycle riding is fun, healthy, and a great way to move about independently. Remember that a bicycle is a vehicle, not a toy! Each day when you are biking follow all safety rules so you will live to ride another day.
Before using your bicycle, make sure it is ready to ride. You should always inspect your bike to make sure all parts are secure and working properly.
Remember to: Wear a Properly Fitted Bicycle Helmet. Protect your brain, save your life. For more information see the National Highway Traffic Safety Administration publication: http://www.nhtsa.gov/Bicycles Adjust Your Bicycle to Fit. Stand over your bicycle. There should be 1 to 2 inches between you and the top tube (bar) if using a road bike and 3 to 4 inches if a mountain bicycle. The seat should be level front to back.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 28 of 37
The seat height should be adjusted to allow a slight bend at the knee when the leg is fully extended. The handlebar height should be at the same level with the seat. Before riding check your Equipment: inflate tires properly and check that your gear shifters and brakes work. See and Be Seen. Always wear neon, fluorescent, or other REFLECTIVE bright colors when riding day or night. You ALWAYS need to be seen by others. Wearing white has not been shown to make you more visible. Wear something that reflects light, such as reflective tape or markings, and/or flashing lights. Remember, just because you can see a driver doesn’t mean the driver can see you. Ride in Control. Always ride with at least one hand on the handlebars. Carry books and other items in a bicycle carrier or backpack. Watch for and Avoid Road Hazards. Avoid potholes, broken glass, gravel, cars, puddles, leaves, and dogs, etc. All these hazards can cause a crash and injury. If you are riding with friends and you are in the lead, yell out and point to the hazard to alert the riders behind you. Avoid Riding at Night. It is far more dangerous to ride at night than during the day because it is harder for others to see you. If you have to ride at night, wear REFLECTIVE bright colors and lights. Keep reflectors on the front and rear of your bicycle (white lights on the front and red rear reflectors are required by law in many States), in addition to reflectors on your wheels, so others can see you. Avoid Riding along highways or busy streets without bike lanes. NOT EVER WALK OR RIDE A BIKE AROUND BUSY STREETS AND CROSSWALKS WITH EARBUDS IN AND/OR DISTRACTED BY TEXTING.
Many bicycle-related crashes resulting in injury or death are caused by the bicyclist’s behavior, including such things as not wearing a bicycle helmet, riding into a street without stopping, turning left or swerving into traffic that is coming from behind, running a stop sign, and riding the wrong way in traffic. To maximize your safety, always wear a helmet AND always follow the rules of the road.
Rules of the Road – Bicycling on the Road Rules/Laws for bicycles in many States are similar or the same as for cars. Cyclists have the same rights and responsibilities to follow the rules of the road as motorists. When riding, always:
Drive With the Traffic Flow. Ride on the right in the same direction as other vehicles. Go with the flow – not against it. Obey All Traffic Laws. If you don’t know them, look them up online NOW. A bicycle is a vehicle and you’re the driver. When you ride in the street, obey all traffic signs, signals, and lane markings. DRIVE DEFENSIVELY and Yield to Traffic When Appropriate. Almost always, drivers on a smaller road must yield (wait) for traffic to pass on a major or larger road. If there is no stop sign or traffic signal and you are coming from a smaller roadway (out of a driveway, from a sidewalk, a bike path, etc.), you must slow down and look to see if the way is clear before proceeding. This also means yielding to pedestrians who have already entered a crosswalk. The normal rule of the road for most intersections is to “yield right of way” to traffic coming from your right. Be Predictable. Ride in a straight line, not in and out of cars (in some states it is illegal to do so). Signal your moves to others. Stay Alert at All Times. DO NOT RIDE WHILE WEARING EARBUDS AND/OR WHILE TEXTING. Your eyes AND ears should be used to watch out for potholes, cracks, wet leaves, storm grates, railroad tracks, or anything that could make you lose control of your bike. You need your ears to hear traffic and avoid dangerous situations; don’t wear a headset when you ride. Look Before Turning. When turning left or right, always look behind you for a break in traffic, then make the appropriate hand signal before making the turn. Watch for left- or right-turning traffic. Watch for Parked Cars. Ride far enough out from the curb to avoid the unexpected from parked cars (like doors opening, or cars pulling out). Cars are much harder than bicyclists. A car-bicycle collision almost always results in SIGNIFICANTLY MORE IRREPARABLE DAMAGE TO YOU, THE CYCLIST, THAN TO THE CAR.
Sidewalk versus Street Riding The safest place for bicycle riding is where bicycles are expected to follow the same rules of the road as motorists and ride in the same direction: That is on the street.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 29 of 37
For anyone riding a bike on a sidewalk: Check the law in your State or jurisdiction to make sure sidewalk riding is allowed. Watch for vehicles coming out of, or turning into, driveways. Yield to all pedestrians – NEVER hit a pedestrian while riding your bike. Stop at corners of sidewalks and streets to look for cars. Make sure the drivers see you before crossing. Enter a street at a corner and not between parked cars. DO NOT HIT, SCARE, OR HARRASS PEDESTRIANS: Alert pedestrians that you are near by saying, “Excuse me,” or, “Passing on your left,” or use a bell or horn.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 30 of 37
Chapter 10: Personal Safety and Well-being Tips 10.1 Personal Safety Tips Unfortunately, bad things occasionally happen to good people. The following are tips that can help you to stay out of trouble when you are out and about or at home. By taking a few simple precautions, you can reduce the risk to yourself and to others, and also discourage criminals who seek to steal - or worse. Criminals are people capable of harming other people with little provocation or motive.
Seven easy ways to increase your personal safety are: Reduce and eliminate all opportunities that may make you a target for crime. Do not have large amounts of cash on you, or in unsecure places. Do not in ANY manner become involved in any illegal, dangerous or threatening behaviors or activity. Do not in ANY manner provoke or entice physical confrontations. Avoid places in which you may feel uncomfortable or unsafe, and leave situations that make you feel this way. Find out where the “good parts of town” are. Trust your instincts and do not feel embarrassed by those instincts. Prepare your daily schedule with safety in mind.
Purse / Wallet Safety Always be aware of your surroundings and carry your pocketbook clasp toward you, close to your body, tucked in the bend of your elbow as if it were a football. If there is a long strap, wrap it around the bag. If someone attempts to snatch your pocket book, let go of it – the thief could be carrying a weapon. When dining out, the only place for your purse should be your lap. The back of a chair is an easy target for a thief. Never carry a wallet in a rear pocket; use a front trouser or an inside coat pocket.
Be particularly aware of your purse/wallet in crowded situations, such as rush-hour trains and buses. If you are jostled in a crowd, be aware that a pickpocket might be responsible. Beware of arguments or commotions designed to distract you while your pocket or purse is being picked. Minimize the amount of money, credit cards, and valuables you carry by only taking items that are necessary for the day. Divide money between your purse/wallet and pockets. Carry your keys on your person separate from your identification.
Walking – Be Street Smart Use well-populated and well-lit streets. Do not ever cross streets with your ear buds in or your headphones covering your ears. Always pay attention to traffic. Remember: Cars are much harder and heavier than you. If you suspect you're being followed, head for and stay in an area where there are people, such as the nearest open store. Stay away from deserted streets. If a friend or a taxi is driving you home, ask the driver to wait until you are safely inside before the driver leaves. If a motorist bothers you while you are walking along a street, do not respond or otherwise engage with them. Move away from them in the most expeditious way possible. If you are still followed, seek a safe location if possible and yell for help, and dial 911 on your cell phone.
ATM (Cash machines) Be aware of suspicious people near the cash machine. Only use well-lit, securely located ATMs. Avoid, if you can, ATMs that have unlocked doors or are directly out on the street. Use your other hand to block a bystander's view when you input your passcode to start your transaction. If available, use mirrors - positioned at the ATM - to see behind you. Immediately put your money away and take your card and receipt before exiting an ATM. Your card is exclusively for your use only. Make sure the door closes behind you.
Bicycles ALWAYS obey all traffic rules, including but not limited to: Wearing a helmet; driving on the right side of the road; yielding to pedestrians; avoiding excessive speed; appropriately signaling your turns; not driving on roadways where bicycles are prohibited; using designated bicycle lanes whenever possible; locking your bike with a strong lock so it does not get stolen. NEVER DRIVE ANY VEHICLE WHILE INTOXICATED WITH ALCOHOL OR DRUGS.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 31 of 37
Motor Vehicles Upon approaching your car, (if you have one) look to make sure no one is hiding in or around it, especially in the back seat. Check your tires for flats. When you park your car, always leave it with the windows rolled up and the doors locked. Keep valuables secured in the trunk, not lying on the seat next to you. Put your purse on the floor of your car while driving, out of sight of others outside the car. Plan your route before you leave. Displaying a map will send a message that you're unfamiliar with the area. NEVER DRIVE ANY VEHICLE WHILE INTOXICATED WITH ALCOHOL OR DRUGS.
When Parking and Leaving your Vehicle Park in a well-lit area to discourage a personal attack and reduce the risk of your car being stolen. Look around before exiting your car. Take any valuables with you. Close all windows and lock the doors.
Home Have your keys ready before you get to the door. Make sure your entrance area is well lit. If you live in an apartment, close the lobby door behind you, especially if a stranger is approaching. Make all visitors and delivery persons use the doorbell. If you live in a basement room, ground floor room or apartment, be sure to keep your windows closed and locked at all times.
If a stranger asks to use the phone, keep your door locked and tell them you will place the call for them. If there is an emergency, call 911 from any phone. Keep him/her out of your home. Should you arrive home and find signs of a burglary, STAY OUT. Call 911 from any phone and go to a neighbor's house if possible. Wait there for the police to arrive.
Elevator When waiting for an elevator, leave the lobby/hallway if someone makes you feel uncomfortable. Check the elevator's mirror before entering. Stand between the control panel and door when in the elevator. Exit the elevator if someone enters that makes you feel uneasy. If accosted, press as many buttons as possible to try and get the elevator to stop at the next floor.
Subway, Tram and Bus Use only entrances marked by a green indicator, where there is a clerk present 24 hours a day. Have your money or metro card available. Use designated waiting areas during off-peak hours. Ride in the conductor's car during off-peak hours. Sit in the center of the car, away from the door, to avoid a purse or chain snatch. Cover jewelry; turn stone rings toward the palm side of your hand. Stay awake and aware and exit with the crowd. Wait and walk close to the wall. Wait for the bus on the sidewalk away from the curb. Sit near the front of the bus. Be aware of your wallet/purse to avoid a pickpocket.
10.2 Extreme Weather and Emergency Preparedness Hurricanes occur during the summer months in the U.S., and affect regions near the Gulf of Mexico and much of the East Coast. Hurricanes are a very dangerous weather situation and should be taken seriously. Places normally affected by hurricanes usually have a city plan, warning signals, and additional information for hurricane preparedness. Many cities and towns have hurricane instructions and evacuation plans listed on their local website. If you will be living in a hurricane-prone area during your program, please be sure to go to the website of the city/town that you are living in, and look up the available information about hurricane preparedness, including the city’s evacuation plans. Learn community hurricane evacuation routes and how to find higher ground. Determine where you would go and how you would get there if you needed to evacuate. You should print out this information and keep it with your other important documents. In the event of a hurricane, it is very important that you follow the instructions and evacuation plans of the local authorities.
Workplaces often have an emergency plan for safety and evacuation as well. Check your local city website for emergency information or contact the city emergency department, and talk to your employer for information in regards to emergency situations in the workplace.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 32 of 37
If you will be living in a hurricane prone region, you should put together a disaster supplies kit (see list below), which is simply a collection of basic items you may need in the event of an emergency. For information on building a disaster supplies kit and other important information on hurricane preparedness, please check out these websites: http://www.nhc.noaa.gov/ http://www.ready.gov/hurricanes
Tornados happen more often in the U.S. than in other countries (an estimated 1000 tornadoes occur in the United States each year), most commonly in the Central parts of the U.S. and on parts of the East Coast. Texas, Kansas, Oklahoma, and Florida are most frequently affected by tornadoes. Tornadoes typically occur May through July, though tornadoes can happen at any time. Some tornado facts to keep in mind: Tornadoes usually accompany thunderstorms, but not always. Sometimes the air is calm before a tornado hits, while in other cases it is preceded by strong, gusty winds. A tornado may follow sunshine or be shrouded in heavy rain and large, dark, low-lying clouds. The sound of a tornado has been compared to a freight train or a jet engine, but you may or may not hear such a noise before a tornado strikes. Areas normally affected by tornadoes usually have a city plan, warning signals, and additional information for tornado preparedness. Workplaces often have an emergency plan for safety and evacuation. Check your local city website for emergency information or contact the city emergency department, and talk to your employer for information in regards to emergency situations in the workplace.
Additional tornado information: https://weather.com/safety/tornado/news/tornadoes-safety-during-20120330/ https://www.weather.gov/safety/tornado
Lightning season peaks in the summer, but lightning strikes year round. Lightning is a serious danger, those struck by lightning can suffer from a variety of long-term, debilitating symptoms: including memory loss, attention deficits, sleep disorders, chronic pain, numbness, and dizziness.
According to the National Oceanic and Atospheric Administration, there is no safe place outside when thunderstorms are in the area. If you hear thunder, you are likely within striking distance of the storm. The best way to protect yourself from lightning is to avoid the threat. You simply do not want to be caught outside in a storm, cancel or postpone activities early if thunderstorms are expected. Monitor weather conditions and get to a safe place before the weather becomes threatening. Substantial buildings and hard-topped vehicles are safe options. Rain shelters, small sheds, and open vehicles are not safe.
Additional lightning safety information: https://www.weather.gov/safety/lightning http://www.ready.gov/thunderstorms-lightning
Earthquakes are one of the most frightening and destructive phenomena of nature, including the terrible aftereffects. An earthquake is the sudden, rapid shaking of the earth, caused by the breaking and shifting of subterranean rock as it releases strain that has accumulated over a long time.
If Indoors: DROP to the ground; take COVER by getting under a sturdy table or other piece of furniture; and HOLD ON until the shaking stops. If there is not a table or desk near you, cover your face and head with your arms and crouch in an inside corner of the building. Stay away from glass, windows, outside doors and walls, and anything that could fall, such as lighting fixtures or furniture. Stay in bed if you are there when the earthquake strikes. Hold on and protect your head with a pillow, unless you are under a heavy light fixture that could fall. In that case, move to the nearest safe place. Do not use a doorway except if you know it is a strongly supported, load-bearing doorway and it is close to you. Many inside doorways are lightly constructed and do not offer protection.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 33 of 37
Stay inside until the shaking stops and it is safe to go outside. Do not exit a building during the shaking. Research has shown that most injuries occur when people inside buildings attempt to move to a different location inside the building or try to leave. DO NOT use the elevators. Be aware that the electricity may go out or the sprinkler systems or fire alarms may turn on. If Outdoors: Stay there. Move away from buildings, streetlights, and utility wires. Once in the open, stay there until the shaking stops. The greatest danger exists directly outside buildings, at exits and alongside exterior walls. Many of the 120 fatalities from the 1933 Long Beach earthquake occurred when people ran outside of buildings only to be killed by falling debris from collapsing walls. Ground movement during an earthquake is seldom the direct cause of death or injury. Most earthquake-related casualties result from collapsing walls, flying glass, and falling objects. If in a Moving Vehicle: Stop as quickly as safety permits and stay in the vehicle. Avoid stopping near or under buildings, trees, overpasses, and utility wires. Proceed cautiously once the earthquake has stopped. Avoid roads, bridges, or ramps that might have been damaged by the earthquake. If Trapped Under Debris: Do not light a match (in case there is a natural gas leak). Do not move about or kick up dust. Cover your mouth with a handkerchief or clothing. Tap on a pipe or wall so rescuers can locate you. Use a whistle if one is available. Shout only as a last resort. Shouting can cause you to inhale dangerous amounts of dust.
For additional information on earthquake preparedness, go to the following websites: http://www.ready.gov/earthquakes https://www.redcross.org/get-help/how-to-prepare-for-emergencies/types-of-emergencies/earthquake.html
Basic Disaster Supplies Kit A basic emergency supply kit could include the following recommended items: Water, one gallon of water per person per day for at least three days, for drinking and sanitation. Food, at least a three-day supply of non-perishable food. Battery-powered or hand crank radio and a NOAA Weather Radio with tone alert and extra batteries for both. Flashlight and extra batteries. First aid kit. Whistle to signal for help. Dust mask to help filter contaminated air and plastic sheeting and duct tape to shelter-in-place. Moist towelettes, garbage bags and plastic ties for personal sanitation. Wrench or pliers to turn off utilities. Manual can opener for food. Local maps. Cell phone with chargers, inverter or solar charger.
More information on building a disaster supplies kit can be found at this link: https://www.ready.gov/build-a-kit
For more information regarding adverse weather conditions and additional safety tips, please visit the following websites: http://www.noaa.gov/ http://www.weather.gov
For weather forecasts in your area, you may check the local news paper, news programs, or visit: www.weather.com
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 34 of 37
10.3 Culture Shock Throughout your time here in the US you may feel a wide variety of emotions like anxiety, feelings of frustration, alienation, and anger that is common when a person is placed in a new culture. Many of the customs here may seem odd or uncomfortably different from those of your home country. Being in a new and unfamiliar place can be challenging even for the experienced traveler, and feeling out of sorts is totally normal. Participants experience culture shock to varying degrees and may not attribute their problems to culture shock. Whatever the case may be, understanding these issues and why they happen will help you.
Some common symptoms of culture shock are: You may feel isolated and frustrated. You may become nervous and/or excessively tired. You may sleep a lot, even after you have recovered from jet lag. You can think of nothing else but to write or call home all the time and perhaps cry a lot. Due to your discomfort, you may feel resentment toward your new environment or the people around you. You may become dependent upon other participants from your home country. You may feel reluctant to speak English or associate with people.
What you can do to overcome Culture Shock Keep an open mind. Do not automatically perceive anything that is different to be "wrong." Withholding judgment will allow you to be an objective observer and will facilitate the process of cross-cultural understanding. Keep a sense of humor. Do not be too hard on yourself if you make a cultural gaffe or do not know what to do in a social situation. Laugh at yourself and others will laugh with you. Most individuals will admire your tenacity and effort to understand their ways. Talk to people about how you are feeling. You are not alone! You can reach out to CICD, too. Stay active and positive! Participate in local cultural activities. Make friends. Remember the time before you came to the U.S. and remind yourself why you wanted to participate in the program. Speak English as much as possible to help make friends with people from other countries. Respectfully ask questions, read newspapers, and attend a variety of festivals and events. Be patient. It takes time to adapt to new surroundings, a new culture, and a new lifestyle.
Please reach out to CICD any time if you are experiencing difficulty with adjusting to U.S. culture. We are happy to help!
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 35 of 37
Chapter 11: Other Helpful Information 11.1 Electrical Outlets Electrical outlets in the United States usually give 110-120 volt alternating current (A.C.) at a frequency of 60 cycles. This may be different from that in your home country. Check the appliances you want to bring with you to be sure they will work at the above voltages. Adapters and converters can be purchased in the U.S.
11.2 Temperature In the United States, temperatures are usually given in degrees Fahrenheit. For temperature conversion, use the following equation: Fahrenheit = (9/5) Celsius+ 32 Celsius = (5/9) Fahrenheit - 32
Or use this website: http://www.onlineconversion.com/temperature.htm
11.3 Time Zones The United States is broken up into six different time zones. Eastern Time Zone is GMT-5. Central Time Zone is GMT-6. Mountain Time Zone is GMT-7. Pacific Time Zone is GMT-8. Alaska Time Zone is GMT-9. Lastly, Hawaii/Aleutian Time Zone is GMT-10. Eastern Time Zone (EST) – GMT-5 Central Time Zone (CST) – GMT-6 Mountain Time Zone – GMT-7 Pactific Time Zone (PST) – GMT8 Alaska Time Zone – GMT-9 Hawaii/Aleutian Time Zone – GMT-10
Most of the U.S. follows a Daylight Saving schedule, meaning that they move clocks ahead one hour in the spring and move the clocks back one hour in the fall. Some States do not adhere to Daylight Savings, such as Hawaii and Arizona. For more information, visit this website: https://www.time.gov/
11.4 Holidays observed in the United States January 1st: New Year's Day This is the first day of our new year and has been declared a federal holiday. It is usually celebrated with festivities of many kinds.
January 15th: Martin Luther King's Birthday This federal holiday celebrates the work of Dr. Martin Luther King Jr., a civil rights activist, and is observed on the 3rd Monday in January. Most offices are closed.
February 20th: George Washington's Birthday Celebrated, as a federal holiday, on the 3rd Monday in February. George Washington was the first president of the United States.
February 14th: Valentine's Day A greeting card, more commonly known as a "valentine," candy, flowers, and other tokens of affection are sent on this day to express our love for special people in our lives.
March 17th: St. Patrick's Day Originally an Irish holiday, Americans celebrate this day in many ways, such as wearing green, sending cards, and drinking green beer. Leprechauns and shamrocks are typical symbols of this day.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 36 of 37
March/April: Easter Family gatherings are customary on Easter Sunday. Church attendance, colored eggs, the Easter Bunny, and big dinners are common ways of celebrating this Christian holiday.
May: Memorial Day Celebrated on the last Monday in May. This is a federal holiday that honors the memory of American soldiers killed in war. Picnics, barbeques, and other gatherings are common.
July 4th: Independence Day Americans observe this federal holiday to commemorate the signing of the Declaration of Independence in 1776. Fireworks, carnivals, and picnics are customarily held on this holiday.
September: Labor Day Celebrated on the 1st Monday in September. This day is a federal holiday in recognition of working people.
October 10th: Columbus Day This day marks the “discovery of America” by Christopher Columbus. It is observed as a federal holiday.
October 31st: Halloween Children across the country dress in costumes and go from door to door "trick or treating" and receive candy and other treats. Many adults dress up as well and enjoy Halloween parties with friends.
November 11th: Veterans Day This day is a federal holiday in honor of American veterans of past wars.
November: Thanksgiving Day This federal holiday is observed on the last Thursday in November. It is observed with families and friends gathering for a day of thanks. Many families cook large meals on this day, typical dishes include: turkey, potatos, baked yams, cranberry sauce, and several different kinds of pies.
December 25th: Christmas Day A federal holiday, many Americans celebrate this day with family and friends. Brightly decorated evergreen trees, gift exchanges, and, for the children, gifts delivered in the middle of Christmas Eve night by Santa Claus are traditional events of the holiday.
Various other holidays, based on religion, may also be observed. Please ask your employer for a list of observed holidays.
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com 37 of 37
Additional Information Resources
Quick Reference Websites
Your Sponsor, CICD, Contact Info: o Website: www.cicdgo.com o Business Phone Line: 1 (206) 957-7112 o Emergency ONLY Phone Line: 1 (206) 683-3100 o Email: [email protected]
U.S. Department of State o Toll free help line: 1 (866) 283-9090 o Website: http://www.state.gov/ o J-1 visa information: http://j1visa.state.gov/basics/ o Information on the J-1 Work and Travel Program: . http://j1visa.state.gov/programs/summer-work-travel/ o Temporary Workers Rights website: https://travel.state.gov/content/travel/en/us-visas/visa-information- resources/temporary-workers.html
Forms and Fees, Law Enforcement and Border Management. o Toll-free number (1 (800) 375-5283 o U.S. Citizenship and Immigration Services: https://www.uscis.gov/
Information about on the Two-Year Home Country Physical Presence Requirement: o https://travel.state.gov/content/travel/en/us-visas/study/exchange/waiver-of- the-exchange-visitor.html
U.S. Department of Labor Federal and State Minimum Wage Laws o https://www.dol.gov/agencies/whd/minimum-wage/state
Internal Revenue Service - Information about taxes in the U.S.: www.IRS.com
U.S. Embassies and Consulates around the world: https://www.usembassy.gov/ Social Security Administration: http://www.ssa.gov/
Social Security Office Locator: https://secure.ssa.gov/ICON/main.jsp
The World Time Clock: http://www.timeanddate.com/worldclock/converter.html
Metric Converter: http://www.worldwidemetric.com/measurements.html
International Clothing Sizes:http://www.onlineconversion.com/clothing.html
CENTER FOR INTERNATIONAL CAREER DEVELOPMENT 3302 Fuhrman Ave E, Suite 300 Seattle, WA 98102 USA Phone: 206-957-7112 E-mail: [email protected] Web: www.cicdgo.com