MEMORANDUM Council and Executive Community Grants
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AGENDA ITEM May 15,2012 Worksession MEMORANDUM May 11,2012 TO: County Council f; FROM: Peggy FitZgerald-BEtCouncil Grants Manager SUBJECT: Council and Executive Community Grants Those expected to attend this worksession include: Beryl L. Feinberg, Office ofManagement and Budget On May 15, the Council is scheduled to act on the County Executive's recommended Community (discretionary) Grants, and Council Grants. The Executive's 102 recommended Community Grants totaling $3,719,570 are listed on ©1-3. The Staff List of 39 recommended grants, totaling $1,349,780 is listed on ©IS-16. The Council President intends to recommend additional Council Grants. They will be distributed via an Addendum to this packet prior to the Council worksession. The Community Grants, except where noted, are considered directly by the County Council and so there is no Committee recommendation. Council Grants Manager recommends that the Council take the following actions today: • Approve County Executive recommended Community Grants; • Place Staff List of recommended Council Grants on the Reconciliation List; • Place Council President List of additional recommended Council Grants on the Reconciliation List; • Approve Budget Resolution language listed on pages 2-3. Background On October 25,2011, the Montgomery County Council adopted Resolution #17 288 which established an application and review process for funding requests from non profit agencies for FY13. In addition, for FY13 the Council indicated that it "is particularly interested in proposals that provide emergency and other assistance to the neediest members of our community." The FY13 Council Grant Application and supporting materials noted this Council priority for FYI3. On February 14,2012, as part ofthe Council's actions on Spending Affordability Guidelines for the FY13 Operating Budget, the Council set an overall target spending allocation for Council grants of $2.2 million and another $2.2 million for Executive recommended Community Grants. The County Executive's recommended FY13 Operating budget includes a total of $3,719,570 for his recommended discretionary Community Grants, compared to $2,894,490 in Executive-recommended Community Grants approved by the Council last spnng. The Executive did not reserve any funding for Council Grants in his recommended budget. This memorandum has 5 parts. • Part I Proposed Reporting Requirements for Approved Grants • Part II Summary information and comparison of past Council funding levels • Part III County-Executive-recommended Community (discretionary) Grants • Part IV Disposition of Grants reviewed by Council committees • Part V Staff Recommended Grants and Council President's Recommendations Part I. Proposed Reporting Requirements for Approved Grants As an overall requirement for approved Community Grants, staff recommends that the Council continue to require applicants who are awarded funding either through County-Executive recommended Community (discretionary) Grants or Council grants to provide twice yearly brief reports on the results achieved with the funding. The Council instituted this requirement beginning in FY08. The Grants Advisory Group was able to use these 'Outcomes' reports in their review of FY13 proposals and found the reports very useful in their evaluations. Staffs proposed language for the FY13 Appropriations Resolution (based on prior year language) is: "As a condition ofspending any funds appropriated in this resolution, each non competitive contract awarded as a Community Grant that was recommended by the County Executive or a Council Grant must require each recipient to submit a briefreport 2 by February I, 2013 and July 31, 2013 to the Office ofManagement and Budget and the contracting department describing the results achieved with the fimds awarded. The Office ofManagement and Budget must submit all reports to the Council by February 15, 2013 and August 30, 2013, respectively. " Part II. Summary Information and Comparison of Past Council Funding For FY13, the Grants Advisory Group reviewed a total of 225 applications from 154 organizations totaling $10,225,689. By comparison, for FY12 the Grants Advisory Group reviewed 207 applications from 151 different organizations totaling $10,361,664. This amount excludes a limited number of grants reviewed by Council Committees. A complete list ofall grants reviewed by the Council Grants Advisory Group is contained on © 4-14. Summary Information: • The largest number of grant requests (64) and largest dollar amount ($2,933,028) is in the Basic Needs/Emergency ServiceslHousingiLegal program area. For FY12, the largest number of grant requests (62) and dollar amount ($2,931,210) was also in the Basic Needs/Emergency ServiceslHousinglLegal program area. • The second largest number ofrequests (56) and dollar amount ($2,274,836) is in the Youth Development program area. By comparison, for FYI2, the second largest number of requests was also in the Youth Development program area (38 requests totaling $1,751, 420). For FY12 the program area with the second largest dollar request was Economic and Community Development (28 requests totaling $1,774,139). Comparison of Past Council Funding Table 1 on the following page summarizes the funding amounts for community grants recommended and approved for the last five years in FY08, FY09, FYlO, FYIl, and FY12. The table only includes discretionary grants and excludes grants approved via competitive processes (e.g. Community Service Grants, CDBG grants, Emergency Shelter Grants). Additionally, these amounts do not include Arts and Humanities Grants or Community Grants in the Cost Sharing CIP project. 3 Table 1: Discretionary Community Grant Funding FY08, FY09, FY10, FYll, FY12, FY13 * Part III. County-Executive-recommended Community Grants The County Executive has recommended a total of 102 discretionary Community Grants in the Community Grants Non-Departmental Account, for a total amount of $3,719,570. The Executive also recommends $58,320 for 10 Community Service Grants, one-time grants for small (up to $10,000) capital purchases for health and human service purposes. (see ©3) They undergo a competitive review in DHHS. Finally, the Executive recommends another seven community grants totaling $448,000 that are capital grant requests to match State Bond Bill/Capital funding. The Health and Human Services Committee reviewed these capital grant requests and the Committee's recommendations are in Agenda item #6 today. See © 1-3 for a listing of all ofthe County Executive-recommended discretionary Community Grants in the Community Grants Non-Departmental Account. Note, that due to a technical error, the Executive wishes to make a change in the purpose description for one of his recommended Community Grants, The Greater Washington Jewish Coalition Against Domestic Abuse. The recommended funding amount remains the same. A memorandum from OMB on ©17 provides information. As directed by the Council, the Grants Advisory Group reviewed and provided a one-page evaluation of all of the County Executive's discretionary grant requests . • *(fy09 includes $2,317,660 through Council Grants process and $206,750 for Piney Branch Pool) **(fy09 one CE-recommended Community grant transferred to a separate NDA and one transferred to the Community Grants NDA) , ***(fylO one CE-recommended Community Grant transferred to base budget of a dept.) ****(fyJ I funding for 2 CE-recommended Community grants shifted to dept. budgets) 4 Council Action on County-Executive recommended grants: In prior years, the Council has approved the County Executive-recommended Community Grants as a group. Part IV. Disposition of Grants reviewed by Council committees See © 12 for the disposition of other grant requests received by the Council and reviewed by Council committees. The summary spreadsheet notes Committee recommendations. Due to the timing of preparation of this packet, it does not include Council action on these grants. Part V. Staff Recommended Grants and Council President Recommendations The Staff List of recommended Council Grants is on ©IS-16. It contains 39 'most highly recommended' grants totaling $1,349,780. In prior years, at this , worksession, the Council has added these grants to the Reconciliation list. The additional grants recommended by the Council President will be distributed via an Addendum to this packet and can also be added to the Reconciliation list at today's worksession. Additional information on Council Grants and development of staff's recommendations is provided below. Beginning on ©4 is a listing of all the grant requests received by the County Council. The dollar amount shown is the amount ofthe grant request. If the County Executive has recommended full funding of the request, it is noted in bold; if the County Executive has recommended partial funding, it is noted in italics, with the amount recommended by the Executive in the CE column. For ease of reference, the chart also notes those requests that are on the Staff List ofrecommended grants (see the comments column on the spreadsheet), and a few cases where Council committees have recommended some amount of funding (also see comments column on the spreadsheet) © 15-16 provides the Staff List of 39 'most highly recommended' grants totaling $1,349,780. The staff-recommended grant funding is contained in the "Amount" column and in some instances is less than the organization requested. The organization's request is noted in either the Comments or CE column. Also, the staff recommended amount is in