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International Staff and Researchers'handbook NAIST 奈良先端科学技術大学院大学 International Staff and Researchers’ Handbook 外国人教職員・研究者ハンドブック Nara Institute of Science and Technology International Staff and Researchers’ Handbook 2019 年 3 月発行 Printed in March 2019 Life in 外国人教職員・研究者ハンドブック International Staff and Researchers' Handbook International Staff and Researchersʼ Handbook Welcome to NAIST! International Staff and ResearchersʼHandbook Introduction E01 Necessary Procedures after Your Arrival in Japan ResidenceCard E02 IndividualNumber(Referredtoas“MyNumber”) E02 NationalHealthInsurance （１）EnrollmentProcedures E03 （２）InsurancePremiums E03 （３）InsuranceCoverage E04 （４）WithdrawalProcedures E04 NationalPension E04 Taxes （１）IncomeTax E05 （２）ResidenceTax E05 DocumentstoSubmittothePersonnelSection（forNAISTEmployees） E06 Application Procedures Related to Status of Residence ExtensionofPeriodofStay E07 Re-entryPermit E07 CertificateofEligibilityforFamilyMembers E08 Events on campus InternationalFriendshipMeeting E09 GlobalCampusEvent“NAISTTeaTime” E09 Studying Japanese JapaneseClasses E10 Daily Life Housing （１）StaffHousing E11 （２）TakayamaSciencePlaza E11 （３）GuesthouseSentan E11 （４）PrivateHousing E13 （５）URHousing E13 Utilities E13 International Staff and Researchersʼ Handbook DisposalofGarbage International Staff and ResearchersʼHandbook （１）GarbageSeparationandCollectionDays E14 （２）DisposalofAppliancesandHomeComputers E14 Telephones （１）PublicPhones E15 （２）InternationalCalls E15 （３）MobilePhones E15 Internet （１）FreeWi-Fi E16 （２）InternetAccess E16 Shopping （１）Supermarkets E16 （２）ConvenienceStores E16 （３）HomeElectronicsRetailers E17 （４）FurnitureandHomeFurnishingStores E17 （５）OnlineSupermarketsandShopping E17 Banking （１）OpeningaBankAccount E17 （２）OverseasMoneyTransferandCurrencyExchange E17 （３）BanksnearNAIST E17 ATMs E18 CreditCards E18 PostOffice （１）ServicesOfferedbythePostOffice E19 （２）PostalCharges E19 （３）PostOfficesnearNAIST E19 ExpressDeliveryService E20 ParkingLots （１）Cars E20 （２）BicyclesandMotorcycles E20 SocialWelfareFacilities （１）UniversityUnion E21 （２）GuesthouseSentan E21 （３）SportsFacilities E21 Transportation （１）Buses E22 （２）Railways E22 International Staff and Researchersʼ Handbook （３）PurchasingCommuterPasses E23 International Staff and ResearchersʼHandbook （４）Taxis E23 （５）AccesstotheAirport E23 （６）Automobiles①Driver’sLicensefromForeignCountries E24 ②InternationalDriver’sPermit E24 ③ChangingtoJapaneseDriver’sLicense E24 ④ObtainingJapaneseDriver’sLicense E25 ⑤DrivingSchools E25 ⑥PurchasingaCar E26 ⑦AutomobileInsurance E26 ⑧TrafficAccidents E26 （７）Bicycles E26 Medical Treatment and Insurance MedicalTreatment （１）HealthCareCenter E27 （２）ConsultationataHospital E28 （３）SearchforMedicalInstitutionsandInterviewSheetsinMultipleLanguages E28 Insurance E28 Pregnancy and Childcare Pregnancy （１）PregnancyandBirth E29 （２）BirthofaChild①AttheMunicipalOffice E29 ②AttheImmigrationOffice E29 ③AttheEmbassy E29 Childcare （１）PreventiveVaccinationsforChildren E30 （２）EducationforChildren①JapaneseSchoolSystem E30 ②Kindergarten/NurserySchool/Kodomoen E30 ③Elementary/JuniorHighSchool E32 ④ SeniorHighSchool E32 In Case of Emergency EmergencyNumbers E33 Earthquakes E33 International Staff and Researchersʼ Handbook Culture International Staff and ResearchersʼHandbook Museums(CampusMembers) E34 Libraries E35 Calendar E36 Others CultureShock E37 Returning to Your Home Country RequiredProceduresatNAIST E38 ProceduresoutsideNAIST E38 Appendix Appendix １：QuickReferenceMatrixofJapaneseImperialEraandCommonEra ⅰ Appendix ２：MedicalQuestionnaire ⅱ Appendix ３：TheListofCooperatingHospitals ⅲ Appendix ４：MapstoCityHallandBranch ⅳ IkomaCityHall NaraCityHall NaraCityHallWesternBranchOffice Appendix ５：MapstoImmigrationBureau ⅴ OsakaRegionalImmigrationBureau OsakaRegionalImmigrationBureauNaraBranchOffice Appendix ６：KindergartensandDayNurseriesnearNAIST ⅵ Appendix ７：RailwaysinNara ⅶ Appendix ８：BusStopsandBusRoutestoNAIST ⅷ Appendix ９：CampusMap ⅸ Welcome to NAIST! Introduction Welcome to NAIST! Center for International Students and Scholars（CISS）Overview We would like to extend a big welcome to scholars and researchers entering NAIST. We hope that you will fully enjoy your time here. Our mission is to provide support during your stay, helping you to make the most of your experience. CISS was established to expand the support offered for international students, scholars and researchers at NAIST. Working together with the International Student Affairs and International Affairs sections of the International Affairs Division, CISS offers various support for international students and scholars, and their families, including areas such as personal counseling, international event planning, municipal registration and medical support guidance, and support for families with children entering the Japanese educational system. Center for International Students and Scholars（CISS） （1st Floor of Administration Bureau） Phone: 0743-72-6240 Fax: 0743-72-6244 E-mail: [email protected] Contact information（For staff employed by NAIST） Inquiry Details Office in Charge Contact [email protected] About employment, residence status Personnel Section Ext.: 5100 [email protected] About salary, tax, individual number Salary Section Ext.: 5916 About insurances, individual number, [email protected] Welfare Section campus residence Ext.: 5030 About support programs for [email protected] Office for Gender Equality childbirth/care and family care Ext.: 5137 [email protected] Living in Japan CISS Ext.: 6240 Contact information（For international researchers visiting NAIST） Inquiry Details Office in Charge Contact [email protected] Living in Japan CISS Ext.: 6240 English E-01 Necessary Procedures after Your Arrival in Japan Residence Card Necessary Procedures After Your Arrival in Japan A Residence Card is issued to mid to long-term residents when granted permission pertaining to residence, such as landing permission, permission for change of resident status and permission for extension of the period of stay. The Residence Cards received at airports do not have residential addresses indicated. Within 14 days of finding a place to stay, foreign nationals are asked to visit city hall for residential address registration（For family registration, a document verifying family relationships is required.）. This card serves as an ID card, so please carry it with you at all times. （Front of the card） A photo as specified below is to be submitted when making an application or notification that involves issuance of a Residence Card. 5±3 25±3 40 （Back of the card） 15±2 30 ※Report any address changes to city hall. ※When applications for an extension of the period of stay or for a change in resident status are approved, a new Residence Card will be issued. Individual Number（Referred to as “My Number”） After residential address registration at the municipal office, an individual number（“My Number”） notice will be delivered to you. Please keep it safely. This number is essential to refer to social insurance, tax and other records. Please return the number notice when leaving Japan. 【Ministry of Internal Affairs and Communication Website】 http://www.soumu.go.jp/main_sosiki/jichi_gyousei/c-gyousei/zairyu/english/index.html English E-02 National Health Insurance Necessary Procedures After Your Arrival in Japan Employers pay part of the insurance premiums for health insurance, so NAIST will complete the insurance procedures for its employees. Please contact the Welfare Section for further details. Japan has universal health insurance system and all residents including foreign nationals who have permission to stay in Japan for 3 months or longer must be enrolled in the National Health Insurance. Once you register your residential address at city hall, you need to apply for this. （1）Enrollment Procedures Required documents 1.Residence Card 2.Passport （2）Insurance Premiums The insurance premium is paid in installments. Please be aware that late fees are assessed on delayed payments. Premiums vary according to income, but they are reduced in part upon declaration from students and researchers without income. Envelopes like the one below are sent with payment slips. When you receive one, confirm that it is for insurance and pay it within the payment period. If you are unsure, please bring it to your laboratory or the International Affairs Division office. （A sample city hall envelope） （A sample health insurance payment slip） English E-03 （3）Insurance Coverage Necessary Procedures After Your Arrival in Japan Individual-coverage for Show the National Health Insurance Certificate at a hospital or clinic to reduce medical care（outpatient） the total medical treatment and medicine charges to 30%. If you visit the same hospital for the same medical problem in the same month, Payment for expensive you are entitled to a payment cap of JPY 80,100（JPY 35,400 for municipal medical care non-taxed citizens）. Costs that run above the cap will be reimbursed by the *Application is required insurance. Receipts are required for reimbursement, so please to keep them. For childbirth, a subsidy of JPY 420,000 is provided for each child. In principle, Subsidy for childbirth it is directly paid to a medical institution for childbirth expenses. The insured and child care person may directly receive it through request. Funeral cost JPY 30,000 *Application is required （4）Withdrawal Procedures Be sure to return the insurance card and complete withdrawal procedures when leaving Japan. National Pension
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