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REGULAR COUNCIL MEETING AGENDA April 27, 2009 6:00 Pm CALL to ORDER SWEARING in CEREMONY

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REGULAR COUNCIL MEETING AGENDA April 27, 2009 6:00 Pm CALL to ORDER SWEARING in CEREMONY REGULAR COUNCIL MEETING AGENDA April 27, 2009 6:00 p.m. CALL TO ORDER SWEARING IN CEREMONY - DEPUTY MAYOR PALIVODA 1. ADOPTION OF AGENDA 2. ADOPTION OF MINUTES a. April 14, 2009 Regular Council Meeting Minutes and April 20, 2009 Committee of the Whole Meeting Minutes 3. PUBLIC HEARINGS a. C-703-09 - Proposed Land Use Bylaw Text Amendment - Recreational Vehicles b. C-704-09 - Nuisances, Unsightly and Untidy Property Bylaw Amendment - Recreation Vehicles 4. PRESENTATIONS a. Outstanding Achievement - Spruce Grove Junior B Ringette Provincial Champions - Araujo b. Outstanding Achievement - Spruce Grove Saints Boys Tier 3 U14 Soccer Provincial Championships - Araujo 5. DELEGATIONS a. 2008 Financial Statements - Goodwin 6. PUBLIC QUESTION & ANSWER PERIOD 7. COUNCIL UPDATES 8. ADMINISTRATIVE UPDATES a. City Manager Updates 1 9. BYLAWS a. C-703-09 - Second and Third Reading - Proposed Land Use Bylaw Text Amendment - Recreation Vehicles - Hales b. C-704-09 - Second and Third Reading - Nuisances, Unsightly and Untidy Property Bylaw Amendment - Hales c. C-707-09 - First Reading - Land Use Bylaw Text Amendment - Section 119 - R-3 - Residential-High Density - Hales 10. BUSINESS ITEMS a. 2009 Budget Adjustment Strategies - Goodwin b. Bylaw C-708-09 - First Reading - 2009 Property Tax Bylaw - Goodwin c. West District Park - Spotters Booth - Araujo d. East Arena Renaming - "Stu Barnes Arena" - Araujo e. Chamber Gala Awards - Walker 11. INFORMATION ITEMS a. 2012 Alberta Winter Games Bid Committee Meeting Minutes - April 6, 2009 - Araujo 12. CLOSED SESSION ITEMS a. City Manager Updates 13. BUSINESS ARISING FROM CLOSED SESSION ADJOURNMENT 2 Regular Council Meeting Adoption of Minutes : 2.a. Date: 04/27/2009 April 14, 2009 Regular Council Meeting Minutes and April 20, 2009 Committee of the Whole Meeting Minutes Submitted By: Marj Bradshaw, Corporate Services Department: Corporate Services Information Recommendation That the April 14, 2009 Regular Council Meeting Minutes and April 20, 2009 Committee of the Whole Meeting Minutes be approved as presented. Purpose n/a Background n/a Options n/a Impacts/Consultation n/a Implementation/Communication n/a Core Strategies n/a 3 THE CITY OF SPRUCE GROVE Minutes of the Regular Meeting of Council held April 14, 2009 in Council Chambers Present: Mayor Houston and Aldermen Acker, Baxter, Jensen, Palivoda, Rothe and Steinburg Also In Attendance: Diane Goodwin, Acting City Manager Jackie Araujo, General Manager of Community and Protective Services Dave Walker, Manager of Economic and Business Development Tania Shepherd, City Clerk Marj Bradshaw, Recording Secretary CALL TO ORDER Mayor Houston called the meeting to order at 6:00 p.m. 1. ADOPTION OF AGENDA The following additions were made to the agenda: Alderman Palivoda - West District Park – Spotter’s Booth – Business Items –10.c. Alderman Jensen - Awards of Excellence – Business Items – 10.d. Acting City Manager - City Manager Updates – Closed Session – 12.a. 90-09 (CS) Moved byDRAFT Alderman Palivoda that the agenda be adopted as amended. Carried 2. ADOPTION OF MINUTES 91-09 (CS) a. March 23, 2009 Regular Council Meeting Minutes Moved by Alderman Steinburg that the March 23, 2009 Regular Council Meeting Minutes be approved as presented. Carried Regular Council Meeting Minutes | April 14, 2009 4 3. PUBLIC HEARINGS There were no public hearings scheduled on the agenda. 4. PRESENTATIONS There were no presentations scheduled on the agenda. 5. DELEGATIONS No delegations came before Council. 6. PUBLIC QUESTION AND ANSWER PERIOD There were no questions asked of Council. 7. COUNCIL UPDATES No council updates were provided. 8. ADMINISTRATIVE UPDATES a. City Manager Updates There were no updates provided. 9. BYLAWS There were no bylaws scheduled on the agenda. 10. BUSINESS ITEMS a. Revisions to TransAlta Tri Leisure Centre Memorandum of Agreement DRAFT 92-09 (CAPS) Moved by Alderman Jensen that the City of Spruce Grove enter into the Agreement to provide for the operation and management of the TransAlta Tri Leisure Centre and, that upon the execution of the Agreement by the parties to such Agreement, the Agreement dated December 14, 2001 between the City of Spruce Grove, the Town of Stony Plain, Parkland County and the Tri Municipal Leisure Facility Corporation be terminated. Carried Regular Council Meeting Minutes | April 14, 2009 5 b. Library Board Appointment 93-09 (CAPS) Moved by Alderman Jensen that Searle Turton be appointed to the Spruce Grove Public Library Board for a three-year term, expiring December 31, 2011. Carried c. West District Park – New Initiative 94-09 (CAPS) Moved by Alderman Palivoda that Council direct administration to review the concept of a spotter’s booth at West District Park and prepare a report back to Council for consideration. Carried d. Awards of Excellence Program 95-09 (CC) Moved by Alderman Jensen that Council direct administration to review the Awards of Excellence program including the selection committee process and report the findings back to Council. Carried 11. ACCEPTANCE OF INFORMATION ITEMS a. Capital Region Waste Minimization Advisory Committee Meeting Minutes 96-09 Moved by Alderman Acker that the February 19, 2009 Capital Region Waste Minimization Advisory Committee Meeting Minutes be accepted as information. DRAFT Carried b. Various Board and Committee Meeting Minutes 97-09 Moved by Alderman Rothe that the various board and committee meeting minutes be accepted as information. Carried 98-09 Moved by Alderman Palivoda that Council go into Closed Session at 6:55 p.m. Carried Regular Council Meeting Minutes | April 14, 2009 6 12. CLOSED MEETING SESSION Council went into Closed Session to discuss the following item as permitted under the Freedom of Information and Protection of Privacy Act, RSA 2000, c.F-25. a. City Manager Updates 99-09 Moved by Alderman Baxter that the Regular Meeting reconvene at 7:31 p.m. Carried 13. BUSINESS ARISING FROM CLOSED SESSION 100-09 (EBD) Moved by Alderman Acker that Administration be directed to review and report back to Council options for discussion based on the City Manager Update in Closed Session. Carried ADJOURNMENT 101-09 Moved by Alderman Steinburg that the Regular Meeting adjourn at 7:32 pm. Carried MAYOR RECORDING SECRETARY DRAFT Regular Council Meeting Minutes | April 14, 2009 7 THE CITY OF SPRUCE GROVE Minutes of the Committee of the Whole Meeting held April 20, 2009 in Council Chambers Present: Mayor Houston and Aldermen Acker, Baxter, Jensen, Palivoda and Steinburg Absent: Alderman Rothe Also In Attendance: Doug Lagore, City Manager Jackie Araujo, General Manager of Community and Protective Services Diane Goodwin, General Manager of Corporate Services David Hales, General Manager of Planning and Infrastructure Jennifer Hetherington, Manager of Corporate Communications Neil Riley, Manager of Human Resources Dave Walker, Manager of Economic and Business Development Lawrie Seligman, Director of Cultural Services Michelle Wilson, Financial Planning Supervisor Tania Shepherd, City Clerk Marj Bradshaw, Recording Secretary CALL TO ORDER Mayor Houston called the meeting to order at 6:00 p.m. 1. ADOPTIONDRAFT OF AGENDA Moved by Alderman Baxter that the agenda be adopted as presented. Carried 2. BYLAWS There were no bylaws scheduled on the agenda. Committee of the Whole Meeting Minutes | April 20, 2009 8 3. BUSINESS INFORMATION a. Public Budget Submissions Public budget presentations were given for the following proposals: • Tri Community Networks • Allied Arts Council of Spruce Grove Moved by Alderman Palivoda that the public budget presentations be accepted as information. Carried b. 2019 – 2012 Fiscal Plan Preparation Moved by Alderman Steinburg that the 2010 – 2012 Fiscal Plan Preparation Report be received as information. Carried 4. CLOSED MEETING SESSION Council did not go into Closed Session. 5. BUSINESS ARISING FROM CLOSED SESSION ADJOURNMENT Moved by Alderman Baxter that the Committee of the Whole Meeting adjourn at 6:34 p.m.DRAFT Carried MAYOR RECORDING SECRETARY Committee of the Whole Meeting Minutes | April 20, 2009 9 Regular Council Meeting Public Hearings : 3.a. Date: 04/27/2009 C-703-09 - Proposed Land Use Bylaw Text Amendment - Recreational Vehicles Presenter: David Hales Submitted By: Planning & Infrastructure Department: Planning & Infrastructure Information Recommendation That Council thank those in attendance for their input. Purpose The purpose of this bylaw is to amend the Land Use Bylaw with respect to the parking/storage of recreational vehicles on residential lots. There is currently a conflict between the Land Use Bylaw and the Nuisances, Unsightly and Untidy Property Bylaw. The proposed amendment and a proposed amendment to the Nuisances, Unsightly and Untidy Property Bylaw will provide clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year. Background Currently Section 34 restricts the parking/storage of recreational vehicles in a front or side yard, in a residential district, for longer than thirty-six hours within a seven day period if the recreational vehicle adversely affects adjacent landowners’ enjoyment of their property. The parking/storage “offence” is based on subjective criteria, namely the adverse effects on adjacent landowners’ enjoyment of their property. Furthermore, officers must prove the vehicle has not moved for 36 hours, which, although possible on a public street by tire chalking, is not possible on private land as
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