REGULAR COUNCIL MEETING AGENDA April 27, 2009 6:00 Pm CALL to ORDER SWEARING in CEREMONY

REGULAR COUNCIL MEETING AGENDA April 27, 2009 6:00 p.m.

CALL TO ORDER

SWEARING IN CEREMONY - DEPUTY MAYOR PALIVODA

1. ADOPTION OF AGENDA

2. ADOPTION OF MINUTES

a. April 14, 2009 Regular Council Meeting Minutes and April 20, 2009 Committee of the Whole Meeting Minutes

3. PUBLIC HEARINGS

a. C-703-09 - Proposed Land Use Bylaw Text Amendment - Recreational Vehicles

b. C-704-09 - Nuisances, Unsightly and Untidy Property Bylaw Amendment - Recreation Vehicles

4. PRESENTATIONS

a. Outstanding Achievement - Spruce Grove Junior B Ringette Provincial Champions - Araujo

b. Outstanding Achievement - Spruce Grove Saints Boys Tier 3 U14 Soccer Provincial Championships - Araujo

5. DELEGATIONS

a. 2008 Financial Statements - Goodwin

6. PUBLIC QUESTION & ANSWER PERIOD

7. COUNCIL UPDATES

8. ADMINISTRATIVE UPDATES

a. City Manager Updates

9. BYLAWS

a. C-703-09 - Second and Third Reading - Proposed Land Use Bylaw Text Amendment - Recreation Vehicles - Hales

b. C-704-09 - Second and Third Reading - Nuisances, Unsightly and Untidy Property Bylaw Amendment - Hales

c. C-707-09 - First Reading - Land Use Bylaw Text Amendment - Section 119 - R-3 - Residential-High Density - Hales

10. BUSINESS ITEMS

a. 2009 Budget Adjustment Strategies - Goodwin

b. Bylaw C-708-09 - First Reading - 2009 Property Tax Bylaw - Goodwin

c. West District Park - Spotters Booth - Araujo

d. East Arena Renaming - "Stu Barnes Arena" - Araujo

e. Chamber Gala Awards - Walker

11. INFORMATION ITEMS

a. 2012 Alberta Winter Games Bid Committee Meeting Minutes - April 6, 2009 - Araujo

12. CLOSED SESSION ITEMS

a. City Manager Updates

13. BUSINESS ARISING FROM CLOSED SESSION

ADJOURNMENT

2 Regular Council Meeting Adoption of Minutes : 2.a. Date: 04/27/2009 April 14, 2009 Regular Council Meeting Minutes and April 20, 2009 Committee of the Whole Meeting Minutes

Submitted By: Marj Bradshaw, Corporate Services Department: Corporate Services

Information Recommendation That the April 14, 2009 Regular Council Meeting Minutes and April 20, 2009 Committee of the Whole Meeting Minutes be approved as presented. Purpose n/a Background n/a Options n/a Impacts/Consultation n/a Implementation/Communication n/a Core Strategies n/a

THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council held April 14, 2009 in Council Chambers

Present:

Mayor Houston and Aldermen Acker, Baxter, Jensen, Palivoda, Rothe and Steinburg

Also In Attendance:

Diane Goodwin, Acting City Manager Jackie Araujo, General Manager of Community and Protective Services Dave Walker, Manager of Economic and Business Development Tania Shepherd, City Clerk Marj Bradshaw, Recording Secretary

CALL TO ORDER

Mayor Houston called the meeting to order at 6:00 p.m.

1. ADOPTION OF AGENDA

The following additions were made to the agenda:

Alderman Palivoda - West District Park – Spotter’s Booth – Business Items –10.c.

Alderman Jensen - Awards of Excellence – Business Items – 10.d.

Acting City Manager - City Manager Updates – Closed Session – 12.a.

90-09 (CS) Moved byDRAFT Alderman Palivoda that the agenda be adopted as amended.

Carried

2. ADOPTION OF MINUTES

91-09 (CS) a. March 23, 2009 Regular Council Meeting Minutes

Moved by Alderman Steinburg that the March 23, 2009 Regular Council Meeting Minutes be approved as presented.

Carried

Regular Council Meeting Minutes | April 14, 2009

3. PUBLIC HEARINGS

There were no public hearings scheduled on the agenda.

4. PRESENTATIONS

There were no presentations scheduled on the agenda.

5. DELEGATIONS

No delegations came before Council.

6. PUBLIC QUESTION AND ANSWER PERIOD

There were no questions asked of Council.

7. COUNCIL UPDATES

No council updates were provided.

8. ADMINISTRATIVE UPDATES

a. City Manager Updates

There were no updates provided.

9. BYLAWS

There were no bylaws scheduled on the agenda.

10. BUSINESS ITEMS

a. Revisions to TransAlta Tri Leisure Centre Memorandum of Agreement DRAFT 92-09 (CAPS) Moved by Alderman Jensen that the City of Spruce Grove enter into the Agreement to provide for the operation and management of the TransAlta Tri Leisure Centre and,

that

upon the execution of the Agreement by the parties to such Agreement, the Agreement dated December 14, 2001 between the City of Spruce Grove, the Town of Stony Plain, Parkland County and the Tri Municipal Leisure Facility Corporation be terminated. Carried

Regular Council Meeting Minutes | April 14, 2009

b. Library Board Appointment

93-09 (CAPS) Moved by Alderman Jensen that Searle Turton be appointed to the Spruce Grove Public Library Board for a three-year term, expiring December 31, 2011.

Carried

c. West District Park – New Initiative

94-09 (CAPS) Moved by Alderman Palivoda that Council direct administration to review the concept of a spotter’s booth at West District Park and prepare a report back to Council for consideration.

Carried

d. Awards of Excellence Program

95-09 (CC) Moved by Alderman Jensen that Council direct administration to review the Awards of Excellence program including the selection committee process and report the findings back to Council.

Carried

11. ACCEPTANCE OF INFORMATION ITEMS

a. Capital Region Waste Minimization Advisory Committee Meeting Minutes

96-09 Moved by Alderman Acker that the February 19, 2009 Capital Region Waste Minimization Advisory Committee Meeting Minutes be accepted as information.

DRAFT Carried

b. Various Board and Committee Meeting Minutes

97-09 Moved by Alderman Rothe that the various board and committee meeting minutes be accepted as information.

Carried

98-09 Moved by Alderman Palivoda that Council go into Closed Session at 6:55 p.m.

Carried

Regular Council Meeting Minutes | April 14, 2009

12. CLOSED MEETING SESSION

Council went into Closed Session to discuss the following item as permitted under the Freedom of Information and Protection of Privacy Act, RSA 2000, c.F-25.

a. City Manager Updates

99-09 Moved by Alderman Baxter that the Regular Meeting reconvene at 7:31 p.m.

Carried

13. BUSINESS ARISING FROM CLOSED SESSION

100-09 (EBD) Moved by Alderman Acker that Administration be directed to review and report back to Council options for discussion based on the City Manager Update in Closed Session.

Carried

ADJOURNMENT

101-09 Moved by Alderman Steinburg that the Regular Meeting adjourn at 7:32 pm.

Carried

MAYOR

RECORDING SECRETARY DRAFT

Regular Council Meeting Minutes | April 14, 2009

THE CITY OF SPRUCE GROVE

Minutes of the Committee of the Whole Meeting held April 20, 2009 in Council Chambers

Present:

Mayor Houston and Aldermen Acker, Baxter, Jensen, Palivoda and Steinburg

Absent:

Alderman Rothe

Also In Attendance:

Doug Lagore, City Manager Jackie Araujo, General Manager of Community and Protective Services Diane Goodwin, General Manager of Corporate Services David Hales, General Manager of Planning and Infrastructure Jennifer Hetherington, Manager of Corporate Communications Neil Riley, Manager of Human Resources Dave Walker, Manager of Economic and Business Development Lawrie Seligman, Director of Cultural Services Michelle Wilson, Financial Planning Supervisor Tania Shepherd, City Clerk Marj Bradshaw, Recording Secretary

CALL TO ORDER

Mayor Houston called the meeting to order at 6:00 p.m.

1. ADOPTIONDRAFT OF AGENDA

Moved by Alderman Baxter that the agenda be adopted as presented.

Carried

2. BYLAWS

There were no bylaws scheduled on the agenda.

Committee of the Whole Meeting Minutes | April 20, 2009

3. BUSINESS INFORMATION

a. Public Budget Submissions

Public budget presentations were given for the following proposals:

• Tri Community Networks • Allied Arts Council of Spruce Grove

Moved by Alderman Palivoda that the public budget presentations be accepted as information.

Carried

b. 2019 – 2012 Fiscal Plan Preparation

Moved by Alderman Steinburg that the 2010 – 2012 Fiscal Plan Preparation Report be received as information.

Carried

4. CLOSED MEETING SESSION

Council did not go into Closed Session.

5. BUSINESS ARISING FROM CLOSED SESSION

ADJOURNMENT

Moved by Alderman Baxter that the Committee of the Whole Meeting adjourn at 6:34 p.m.DRAFT

Carried

MAYOR

RECORDING SECRETARY

Committee of the Whole Meeting Minutes | April 20, 2009

9 Regular Council Meeting Public Hearings : 3.a. Date: 04/27/2009 C-703-09 - Proposed Land Use Bylaw Text Amendment - Recreational Vehicles

Presenter: David Hales Submitted By: Planning & Infrastructure Department: Planning & Infrastructure

Information Recommendation That Council thank those in attendance for their input. Purpose The purpose of this bylaw is to amend the Land Use Bylaw with respect to the parking/storage of recreational vehicles on residential lots. There is currently a conflict between the Land Use Bylaw and the Nuisances, Unsightly and Untidy Property Bylaw. The proposed amendment and a proposed amendment to the Nuisances, Unsightly and Untidy Property Bylaw will provide clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year. Background Currently Section 34 restricts the parking/storage of recreational vehicles in a front or side yard, in a residential district, for longer than thirty-six hours within a seven day period if the recreational vehicle adversely affects adjacent landowners’ enjoyment of their property. The parking/storage “offence” is based on subjective criteria, namely the adverse effects on adjacent landowners’ enjoyment of their property. Furthermore, officers must prove the vehicle has not moved for 36 hours, which, although possible on a public street by tire chalking, is not possible on private land as the officers have no right of entry to private land. For these reasons the current bylaw is difficult if not impossible to enforce.

Spruce Grove administration directed Enforcement Services to draft a bylaw amendment that would clarify and simplify rules pertaining to Recreational Vehicles. From research, it was determined that other communities had restricted on-site recreational vehicle parking/storage to summer months only. Further research found that many people now use their recreational vehicles from the May long weekend up to and including the Thanksgiving weekend. The proposed amendment allows time for residents to get their units ready for the season and to winterize them in their driveways prior to storage.

Legal Counsel was sought on the new rules, and it was determined that the only place for this type of rule was within the Land Use Bylaw which would then require a public hearing. As there was a requirement for a public hearing it was decided that Planning would bring forward the amendments.

Enforcement Services concur with limiting parking to non-winter months as there is limited street parking in the winter months. By prohibiting recreation vehicles in driveways there is more parking available for residents in their driveways.

The proposed amendment will only allow for parking or keeping recreational vehicles, in residential driveways between May 1 and October 31. Options

10 To date, the following process requirements of the Municipal Government Act have been fulfilled: • Council gave Bylaw C-703-09, the proposed Land Use Bylaw amendment, first reading on March 23, 2009. • A Notice of Public Hearing and opportunity for review of the proposed bylaw was advertised in the April 10 and 17, 2009 editions of the local newspaper.

The following process requirements of the Municipal Government Act have yet to be fulfilled: • Public Hearing, scheduled for April 27, 2009. • Consideration of second and third reading of Bylaw C-703-09, scheduled for April 27, 2009. Impacts/Consultation The proposed amendment was circulated internally for other departments’ comments. Implementation/Communication A similar amendment is being considered concurrently by Council to Bylaw C-451-02, the Nuisances, Unsightly and Untidy Property Bylaw. Core Strategies N/A

Fiscal Impact

Financial Considerations: N/A

11 Date: April 10 & 17, 2009 Code: 02.500.61.01 NOTICE OF PUBLIC HEARING BYLAW NO. C-703-09 PROPOSED LAND USE BYLAW TEXT AMENDMENT

Date: Monday, April 27, 2009 Time: 6:00 p.m. Place: City Council Chambers, located at City Hall, 315 Jespersen Avenue

It is the intention of Council to consider Bylaw No. C-703-09, a Bylaw to amend the City of Spruce Grove Land Use Bylaw No. C-600-06.

Recreational Vehicles

The purpose of this bylaw is to amend Land Use Bylaw Section 34 – Objects Prohibited or Restricted in Yards with respect to the parking/storage of recreational vehicles on residential lots. This proposed amendment and a proposed amendment to the Nuisances, Unsightly and Untidy Property Bylaw (C-451-02) will provide clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year.

REPRESENTATION: Any person or group of persons acting on behalf of an individual(s) who claims to be affected by this proposed Bylaw and wishes to make representation to City Council concerning this Bylaw may do so at the time and place outlined above. Written representations concerning the Bylaw will be received by the City Clerk until 12:00 noon on Monday, April 27, 2009. Written representations which have been received before the designated time will be reviewed by Council at the Public Hearing before verbal presentations will be recognized.

DOCUMENTATION: Copies of the proposed Bylaw Amendment are available between 8:30 a.m. and noon and between 1:00 p.m. and 4:30 p.m. Monday to Friday from the Planning and Development Department, 2nd Floor, City Hall, 315 Jespersen Avenue. Copies of any relevant documents may also be inspected by the public during the above hours.

QUESTIONS: Questions regarding the proposed Bylaw should be directed to Paul Hanlan, Director of Planning and Development, between 8:30 a.m. and 4:30 p.m., Monday to Friday at (780) 962-7621.

12 Regular Council Meeting Public Hearings : 3.b. Date: 04/27/2009 C-704-09 - Nuisances, Unsightly and Untidy Property Bylaw Amendment - Recreation Vehicles

Presenter: David Hales Submitted By: Planning & Infrastructure Department: Planning & Infrastructure

Information Recommendation That Council thank those in attendance for their input. Purpose The purpose of this bylaw is to amend the Nuisances, Unsightly and Untidy Property Bylaw with respect to the parking/storage of recreational vehicles on residential lots. The proposed amendment will synchronize the Nuisances, Unsightly and Untidy Property Bylaw with the amended Land Use Bylaw providing clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year. Background Section 2.5 restricts the parking of vehicles on a front or side yard in a residential district, except on a designated driveway, created for that purpose. Therefore the current bylaw specifically allows the parking of any vehicle, which includes Recreational Vehicles, on driveways. This is in conflict with the current Land Use Bylaw and the proposed amended Land Use Bylaw.

The bylaw amendment proposed has been drafted by Legal Counsel with the intention of clarifying when a Recreational Vehicle can be parked on a driveway in a residential area. It also maintains previous requirements that vehicles including recreational vehicles may not be parked on front or side yards at anytime. Options To date, the following process requirements of the Municipal Government Act have been fulfilled: • Council gave Bylaw C-704-09, the proposed amendment to Bylaw C-451-02, first reading on March 23, 2009. • A Notice of Public Hearing and opportunity for review of the proposed bylaw was advertised in the April 10 and 17, 2009 editions of the local newspaper.

The following process requirements of the Municipal Government Act have yet to be fulfilled: • Public Hearing, scheduled for April 27, 2009. • Consideration of second and third reading of Bylaw C-704-09, scheduled for April 27, 2009. Impacts/Consultation The proposed amendment was circulated internally for other departments’ comments. Implementation/Communication A similar amendment is being considered concurrently by Council to Bylaw C-600-06, the Land Use Bylaw. Core Strategies N/A

Fiscal Impact

13 Financial Considerations: N/A

14 Date: April 10 & 17, 2009 Code: 02.500.61.01 NOTICE OF PUBLIC HEARING BYLAW NO. C-704-09 PROPOSED AMENDMENT TO BYLAW NO. C-451-02 NUISANCES, UNSIGHTLY AND UNTIDY PROPERTY BYLAW

Date: Monday, April 27, 2009 Time: 6:00 p.m. Place: City Council Chambers, located at City Hall, 315 Jespersen Avenue

It is the intention of Council to consider Bylaw No. C-704-09, a Bylaw to amend the City of Spruce Grove Nuisances, Unsightly and Untidy Property Bylaw No. C-451-02.

Recreational Vehicles

The purpose of this bylaw is to amend the Nuisances, Unsightly and Untidy Property Bylaw with respect to the parking/storage of recreational vehicles on residential lots. The proposed amendment will synchronize this Bylaw with the amended Land Use Bylaw No. C-600-06, providing clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year.

QUESTIONS: Questions regarding the proposed Bylaw should be directed to Paul Hanlan, Director of Planning and Development, between 8:30 a.m. and 4:30 p.m., Monday to Friday at (780) 962-7621.

15 Regular Council Meeting Presentations : 4.a. Date: 04/27/2009 Outstanding Achievement - Spruce Grove Junior B Ringette Provincial Champions - Araujo

Submitted By: Community & Protective Services Department: Community & Protective

Services

Information Recommendation That the Spruce Grove Ringette Junior B Fusion Team be recognized by Council by presenting them with Certificates of Outstanding Achievement for their Gold medal win at the Ringette Alberta Provincial Championships held in Edmonton on March 15, 2009. Purpose The Outstanding Achievement Recognition Policy was developed to bring municipal recognition to Spruce Grove individuals, teams, groups and organizations who have accomplished outstanding achievements in the fields of athletics, fine arts, academics and cultural activities. Background From the beginning of the season, the girls and their coaches set a goal to win the provincials. A losing stretch mid-season, followed by injuries and illnesses, forced the team to come together and support each other. They represented Spruce Grove Ringette and our communities wonderfully; they played with dignity and integrity through some tough games and situations. The final game came down to a tie with Lethbridge, but the team scored in overtime to secure their Gold medal. Options N/A Impacts/Consultation N/A Implementation/Communication N/A Core Strategies Building Community - By recognizing outstanding achievement it ensures that Spruce Grove remains a caring community.

Fiscal Impact

Financial Considerations: N/A

16 17 Regular Council Meeting Presentations : 4.b. Date: 04/27/2009 Outstanding Achievement - Spruce Grove Saints Boys Tier 3 U14 Soccer Provincial Championships - Araujo

Submitted By: Community & Protective Services Department: Community & Protective

Services

Information Recommendation That the Spruce Grove Saints Boys Tier 3 U14 soccer team be recognized by Council by presenting them with Certificates of Outstanding Achievement for their Bronze medal at the Alberta Soccer Association Provincial Championships held in Calgary on March 21 and 22, 2009. Purpose The Outstanding Achievement Recognition Policy was developed to bring municipal recognition to Spruce Grove individuals, teams, groups and organizations who have accomplished outstanding achievements in the fields of athletics, fine arts, academics and cultural activities. Background The Spruce Grove Saints Boys Tier 3 U14 soccer team had an outstanding season. They received Gold medals at Rock Around the Clock in Camrose and the Slush Cup in Edmonton/Spruce Grove, Silver medals at Power Play in Edmonton and Polar Cup in Edmonton/Spruce Grove, and a Bronze medal in the Alberta Soccer Association Provincials. For their work, the boys were awarded a Silver medal for regular season play by the Edmonton Minor Soccer Association. Options N/A Impacts/Consultation N/A Implementation/Communication N/A Core Strategies Building Community - By recognizing outstanding achievement it ensures that Spruce Grove remains a caring community.

18 19 20 21 22 Regular Council Meeting Delegations : 5.a. Date: 04/27/2009 2008 Financial Statements - Goodwin

Presenter: Diane Goodwin Submitted By: Corporate Services Department: Corporate Services

Information Recommendation That the 2008 City of Spruce Grove Consolidated Financial Statements be approved as presented. Purpose To present the 2008 financial statements for Council's approval. Background The financial statements have been prepared and are presented by Administration, which is responsible for their accuracy, objectivity and completeness. Administration is available to provide Council with an overview and answer questions about the financial statements.

KPMG LLP is available to provide Council with an explanation of the Auditors Report, a summary of audit findings and answer any questions about the financial statements. Options Not applicable. Impacts/Consultation The financial statements represent the financial position of the City as of December 31, 2008 and the results of its financial activities and the changes in its financial position for the year then ended. Implementation/Communication KPMG LLP, the City of Spruce Grove's independent auditors, have expressed an unqualified audit opinion on the financial statements.

The Municipal Government Act requires the city to publish the financial statements and submit a copy to the Minister of Municipal Affairs by May 1, 2009. Core Strategies Pursuing Operational Excellence - The City of Spruce Grove will be an efficient, operationally effective, well-managed organization.

Fiscal Impact

Financial Considerations: The 2008 actual financial results are compared to expected results as set out in the 2008 budget. The 2008 results are also used as a starting point for updating the 2009 budget.

23 Consolidated Financial Statements of

The City of Spruce Grove

For the Year Ended December 31, 2008

24 KPMG LLP Telephone (780) 429-7300 Chartered Accountants Fax (780) 429-7379 10125 – 102 Street Internet www.kpmg.ca Edmonton AB T5J 3V8 Canada

AUDITORS' REPORT TO HIS WORSHIP THE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF SPRUCE GROVE

We have audited the consolidated statement of financial position of the City of Spruce Grove (the "City") as at December 31, 2008 and the consolidated statements of financial activities, expenditures by object and changes in financial position for the year then ended. These financial statements are the responsibility of the City's administration. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by the City's administration, as well as evaluating the overall financial statement presentation. In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the City as at December 31, 2008 and the results of its financial activities and the changes in its financial position for the year then ended in accordance with Canadian generally accepted accounting principles.

Chartered Accountants

Edmonton, Canada March 13, 2009

1 KPMG LLP, is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International, a Swiss cooperative. 25 KPMG Canada provides services to KPMG LLP.

CONTENTS

Auditors' Report

Consolidated Statement of Financial Position 1

Consolidated Statement of Financial Activities 2

Consolidated Statement of Expenditures by Object 3

Consolidated Statement of Changes in Financial Position 3

Notes to the Consolidated Financial Statements 4

Schedules

Schedule 1 - General Operating Financial Activities 15

Schedule 2 - Utility Operating Financial Activities 16

Schedule 3 - Capital Financial Activities 17

Schedule 4 - Reserves Financial Activities 17

Schedule 5 - Fund Balances 18

Schedule 6 - Property Taxes 19

Schedule 7 - Government Transfers 20

Schedule 8 - User Fees 20

Schedule 9 - Expenditures by Object 21

Schedule 10 - Expenditures by Department 22

26 CITY OF SPRUCE GROVE CONSOLIDATED STATEMENT OF FINANCIAL POSITION December 31, 2008

2008 2007 ($000s) ($000s)

Financial Assets Cash and Cash Equivalents (Note 2) 5,354 15,220 Accounts Receivable (Note 3) 12,074 11,731 Other Financial Assets (Note 4) 1,137 - 18,565 26,951

Liabilities Accounts Payable and Accrued Liabilities (Note 5) 9,452 6,631 Deferred Revenue(Note 6) 4,543 7,753 Long-Term Debt(Note 7) 8,152 7,106 22,147 21,490

Net Assets (Debt) (3,582) 5,461

Physical Assets Inventory for Consumption 444 438 Capital Assets (Note 9) 165,485 134,300 165,929 134,738 Accumulated Surplus 162,347 140,199

Accumulated Surplus is comprised of: Operating (Schedule 1) - - Utility (Schedule 2) - - Capital (Schedule 3) (2,137) (1,921) Reserves (Schedule 4) 6,707 14,488 4,570 12,567 Equity in Physical Assets 157,777 127,632 162,347 140,199

1 27 CITY OF SPRUCE GROVE CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited)

Revenue Property Taxes (Schedule 6) 17,075 16,997 14,916 Government Transfers (Schedule 7) 19,352 17,618 10,197 User Fees (Schedule 8) 22,953 20,419 22,295 Interest 640 335 663 60,020 55,369 48,071

Expenditures (Schedule 9, 10) Council 414 401 352 City Manager 404 349 295 Economic Development 407 339 295 Corporate Communications 370 347 101 Community and Protective Services 19,582 19,871 20,631 Corporate Services 4,034 3,601 3,262 Human Resources 696 641 540 Planning and Infrastructure 24,535 23,540 14,806 Utilities 12,483 15,323 7,416 62,925 64,412 47,698

Excess Revenue (Expenditures) (2,905) (9,043) 373

Capital Financing Debt Principal Repayment (754) (754) (803) Debt Issued 6,050 1,800 - 5,296 1,046 (803)

Annual Surplus (Deficiency) 2,391 (7,997) (430) Opening Accumulated Surplus 12,567 12,567 12,997 Closing Accumulated Surplus 14,958 4,570 12,567

2 28 CITY OF SPRUCE GROVE CONSOLIDATED STATEMENT OF EXPENDITURES BY OBJECT For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited)

Contingency 353 83 56 Grants 101 102 80 Human Resources 14,673 14,541 12,200 Interest on Long-Term Debt 472 446 490 Operations and Maintenance 17,819 17,878 15,728 Capital Expenditures 29,507 31,362 19,144 62,925 64,412 47,698

CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION For the Year Ended December 31, 2008

2008 2007 ($000s) ($000s)

Cash Provided by (Used For):

Operations: Excess Revenue (Expenditures) (9,043) 373

Net Change in Non-Cash Working Capital: Accounts Receivable (343) (7,921) Other Financial Assets (1,137) 236 Accounts Payable and Accrued Liabilities 2,821 352 Deferred Revenue (3,210) 4,835 (10,912) (2,125)

Financing Activities: Issuance of Long-Term Debt 1,800 - Long-Term Debt Repayment (754) (803) 1,046 (803)

Decrease in Cash and Cash Equivalents (9,866) (2,928) Cash and Cash Equivalents at Beginning of Year 15,220 18,148 Cash and Cash Equivalents at End of Year 5,354 15,220

3 29 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

The consolidated Financial Statements of the City of Spruce Grove ("the City") are the representations of management prepared in accordance with generally accepted accounting principles for local governemnts established by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. Significant aspects of the accounting policies adopted by the City are: 1. Significant accounting policies: (a) Reporting Entity:

The consolidated financial statements reflect the assets, liabilities, revenues, expenditures, and changes in funds balances and in financial position of the reporting entity, which comprises all the organizations that are accountable for the administration of their financial affairs and resources to the City and are owned or controlled by the City. They include the following:

City of Spruce Grove Utilities City of Spruce Grove Public Library

The City accounts for the government partnerships using the proprortionate consolidation method. Under this method, the City's proportionate share of assets, liabilities, revenue, expenditures and changes in funds balances and in financial position are included in the consolidated financial statements. The City's consolidated financial statements include the TransAlta Tri Leisure Centre (note 13).

The Schedule of Taxes Levied also includes requisitions for Education and the Meridian Foundation that are not part of the municipal reporting entity. Interdepartmental and organizational transactions and balances are eliminated.

The City is a member of the Capital Region Parkland Water Services Commission. The activities of the commission are not included within these consolidated financial statements.

4 30 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

1. Significant accounting policies (continued):

(b) Basis of accounting:

Revenues are accounted for in the period in which the transactions or events occurred that gave rise to the revenues.

Funds from external parties and earnings thereon restricted by agreement of legistlation are accounted for as deferred revenue until used for the purpose specified.

Government transfers are recognized in the financial statements as revenue in the period that the events giving rise to the transfer occurred, providing the transfers are authorized, the City has met any eligibility criteria, and reasonable estimates of the amounts can be made.

Expenditures are recognized in the period the goods and services are acquired and a liability is incurred or transfers are due.

The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the period. Where measurement uncertainty exists, the financial statements have been prepared within reasonable limits of materiality. Actual results could differ from those estimates.

(d) Fund Accounting:

Funds consist of the general, utility, capital and reserves funds. Transfers between funds are recorded as adjustments to the appropriate surplus account.

(e) Inventory for Consumption:

Inventories of materials and supplies for consumption are recorded at the lower of cost or replacement cost.

5 31 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

1. Significant accounting policies (continued):

(f) Capital assets:

Effective January 1, 2007, the City adopted Accounting Guideline 7 (PSG-7) of the Public Sector Accounting Handbook of the Canadian Institute of Chartered Accountants ("CICA") with respect to the disclosure of tangible capital assets of local governments. PSG-7 provides transitional guidance on presenting information related to tangible capital assets until Section 3150 - Tangible Capital Assets of the Public Sector Accounting Handbook comes into effect on January 1, 2009.

Currently capital assets are reported as expenditures in the period that they are acquired on the statement of financial position and within the capital fund. Capital assets are recorded at cost except for donated assets, which are reported at estimated fair market value. Government contributions for the acquisition of capital assets are reported as capital revenue and do not reduce the related asset costs. Capital assets for government purposes are not depreciated.

During 2008, the City continued to work towards compliance with the new recommendations accounting for tangible capital assets. As of December 31, 2008, the City had made significant process in compiling a comprehensive asset inventory listing. The City will complete the inventory listing in 2009, and will have completed asset valuations and depreciation calculations by December 31, 2009.

(g) General Operating Fund:

The General Operating Fund represents the amounts available to offset future operational revenue requirements other than for utilities (or the shortfall which will be financed from future operational revenue).

(h) Utility Operating Fund:

The Utility Operating Fund represents the amounts available to offset future utility operational revenue requirements (or the shortfall which will be financed from future operational revenue).

(i) Capital Fund:

The Capital Fund represents the amounts available to finance (or the shortfall in financing available for) capital projects.

6 32 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

1. Significant accounting policies (continued):

(j) Reserves Fund:

The Reserves Fund represents the amounts set aside to finance future operating and capital expenditures. Reserves are established at the discretion of Council. Transfers to and/or from the Reserve Fund are reflected as an adjustment to the respective fund.

(k) Equity in capital assets:

Equity in capital assets represents the City's net investment in its total capital assets, after deducting the portion financed by third parties through long term debt.

2. Cash and Cash Equivalents:

The cash balance represents the amount held as cash on hand in an operating bank account. Cash equivalents are carried at the lower of cost and market value and are held in a cash management fund account.

2008 2007 ($000s) ($000s)

Cash 1,780 1,446 Cash Equivalents 3,574 13,774 5,354 15,220

7 33 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

3. Accounts Receivable:

2008 2007 ($000s) ($000s) Property Taxes Current Taxes and Grants in Place of Taxes 640 378 Arrears 115 48 Less Allowance for Doubtful Accounts (6) (6) 749 420 Government Transfers Federal 477 1,487 Provincial 607 1,594 1,084 3,081 Other GST 473 535 Trade 3,306 2,884 Developer Levies 3,025 3,578 Local Improvement and Other Long-Term Receivables 1,977 - Miscellaneous 14 70 Utilities 1,508 1,233 Allowance for Doubtful Accounts (62) (70) 10,241 8,230 12,074 11,731

4. Other Financial Assets:

Other financial assets represent deposits and options to purchase related to planned land acquisitions.

5. Accounts Payable and Accrued Liabilities:

2008 2007 ($000s) ($000s)

Debenture Interest 138 151 Deposits 155 148 Developer Advances 1,407 - Holdbacks 977 955 Trade Payable 5,561 4,531 Wages payable 1,214 846 9,452 6,631

In 2008, the City entered into contracts with Developers to advance construction in the Spruce Grove industrial area.

8 34 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

6. Deferred Revenue:

2008 2007 ($000s) ($000s)

Alberta Municipal Infrastructure Program 1,116 2,651 Basic Capital Grant 2,581 2,601 Municipal Sponsorship Grant Program - 83 Municipal Sustainability Initiative Grant 477 1,105 New Deal Cities Communities 78 1,086 Miscellaneous 291 227 4,543 7,753

Alberta Municipal Infrastructure Program, Basic Capital, Municipal Sustainability Initiative and the New Deal Cities Communities are multi-year grant programs that remit funding annually but allow the funding to be applied to projects over five years.

7. Long-Term Debt:

2008 2007 ($000s) ($000s)

Tax Supported Debentures 7,690 6,521 Utility Supported Debentures 462 585 8,152 7,106

Principal and interest repayments are as follows:

Principal Interest Total

2009 956 482 1,438 2010 865 424 1,289 2011 732 362 1,094 2012 777 317 1,094 2013 745 269 1,014 Subsequent 4,077 848 4,925 8,152 2,702 10,854

Debenture debt is repayable to the Alberta Capital Financing Authority and bears interest at rates ranging from 4.0% to 11.75% per annum, before Provincial subsidy, and matures in periods 2009 to 2022. Debenture debt is issued on the credit and security of the City of Spruce Grove. Interest on long-term debt amounted to $446 (2007 - $490). The City’s total cash payments for interest in 2008 were $459 (2007 - $513).

9 35 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

8. Debt Limits:

Section 276(2) of the Municipal Government Act requires that debt and debt limits as defined by Alberta Regulation 255/00 for the City be disclosed as follows:

2008 2007 ($000s) ($000s)

Total Debt Limit (1.5 Times Revenue) 60,547 59,887 Total Debt 8,152 7,106 Amount of Debt Limit Unused 52,395 52,781

Debt Servicing Limit (0.25 Times Revenue) 10,091 9,981 Debt Servicing 1,438 1,213 Amount of Debt Servicing Limit Unused 8,653 8,768

9. Capital Assets:

2008 2007 ($000s) ($000s)

Engineering Structures 110,790 87,149 Facilities 37,138 30,361 Equipment 10,409 9,798 Land 3,362 3,362 Fleet 3,786 3,630 165,485 134,300

10 36 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

10. Salary and Benefits Disclosure:

Disclosure of salaries and benefits for municipal officials and the chief administrative officer as required by Alberta Regulation 313/2000 is as follows:

2008 2008 2007 2007 Salaries Benefits Salaries Benefits

Mayor Houston 60,438 4,057 10,666 928 Mayor Scott - - 41,169 2,763 Alderman Acker 30,351 4,894 4,864 890 Alderman Baxter 33,441 3,839 27,521 4,141 Alderman Houston - - 20,947 3,450 Alderman Jensen 30,032 3,841 5,773 736 Alderman Kesanko - - 21,054 3,395 Alderman Palivoda 31,523 4,619 27,583 3,971 Alderman Rothe 26,942 5,000 22,725 5,194 Alderman Steinburg 28,114 3,839 27,941 3,019 240,841 30,089 210,243 28,487

Chief Administrative Officer 163,920 24,811 134,861 23,919

404,761 54,900 345,104 52,406

Salaries include remuneration and per diem paid to elected officials, including a basic honorarium, meeting per diem and a home office expense allowance. Benefits include the employer's share of all benefits paid on behalf of elected officials and include Canada Pension Plan (CPP), health care, extended health care, dental, group life, accidental death and dismemberment insurance, dependant life insurance. Employees are also eligible for Employment Insurance (EI), Long Term Disability (LTD), Local Authorities Pension Plan (LAPP), APEX Plus Pension Plan and memberships to the Tri-Municipal Family Leisure Centre.

11 37 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

11. Local Authorities Pension Plan:

Employees of the City of Spruce Grove participate in the Local Authorities Pension Plan (LAPP), which is one of the plans covered by the Public Sector Pension Plans Act. LAPP is financed by employer and employee contributions and by investment earnings of the LAPP fund.

The City of Spruce Grove is required to make current service contributions to the Plan of 7.75% (2007 – 7.75%) of eligible pension earnings up to the Year’s Maximum Pension Earnings and 10.64% (2007 – 10.64%) on pensionable earnings above this amount. Employees are required to make current service contributions under the Canadian Pension Plan of 6.75% (2007 – 6.75%) of pensionable salary up to the Year’s Maximum Pensionable Earnings and 9.64% (2007 – 9.64%) on pensionable salary above this amount. Contributions for current service are recorded as expenditures in the year in which they became due.

Total current service contributions by the City of Spruce Grove to LAPP in 2008 were $649,000 (2007– $544,000). Total current service contributions by the employees of the City of Spruce Grove to LAPP in 2008 were $574,000 (2007 – $480,000). Total optional service contributions by the City of Spruce Grove to LAPP in 2008 were $4,197.

Total current service contributions by the TransAlta Tri-Leisure Centre to LAPP in 2008 were $110,160 (2007 – $112,807). Total current service contributions by the employees of the Tri- Municipal Family Leisure Centre to LAPP in 2008 were $82,479 (2007 – $98,169).

12. APEX Supplementary Pension Plan:

The APEX supplementary pension plan, an Alberta Urban Municipality Association (AUMA) sponsored defined benefit pension plan covered under the provisions of the Alberta Employment Pension Plans Act commenced on January 1, 2003 and provides supplementary pension benefits to a prescribed class of employees (approximately 45 beneficiaries). The plan supplements the Local Authorities Pension Plan.

The prescribed class of employees and the City makes contributions. Employees and the City are required to make current service contributions to APEX of 2.5% and 3% respectively of pensionable earnings up to $116,000 (2007 – $111,000).

Total current service contributions by the City to APEX in 2008 were $96,000 (2007 – $78,000). Total current service contributions by the employees of the City in 2008 were $80,000 (2007 – $65,000).

APEX PLUS supplementary pension plan, a plan sponsored by Alberta Urban Municipality Association (AUMA), commenced on January 1, 2003 and provides supplementary pension benefits to a prescribed class of employees (1 beneficiary). APEX PLUS supplements APEX and LAPP and is a voluntary, non-contributory defined benefit pension plan. Total current and past service costs to the City were $20,330 and were paid in full to the plan in 2008 ($5,729 for 2008 and $14,601 for January 1,2003 to December 31, 2007). 12 38 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

13. Tri-Municipal Family Leisure Centre:

The City of Spruce Grove, Parkland County and the Town of Stony Plain have jointly developed, constructed, and are now operating the Tri-Municipal Family Leisure Centre (the "Centre"). The Tri-Municipal Leisure Facility Corporation was incorporated on December 19, 2001 under the Companies Act (Alberta) as a not-for-profit Part IX corporation to operate and manage the Centre. The City of Spruce Grove, Town of Stony Plain and Parkland County contributed a total of $700,000 (2007 - $600,000) to support the operations of the Centre, with the City's proportionate share being 42.6% (2007 - 42%) or $298,200 (2007 - $252,000).

A financial summary of the City's proportionate share of the operations of the Centre is as follows:

2008 2007 ($000s) ($000s)

Financial Assets 957 811 Physical Assets 461 408 1,418 1,219

Liabilities 304 279 Equity in Physical Assets 461 408 Funds Balances 653 532 1,418 1,219

Revenue 2,420 2,215 Expenditures 2,299 2,370 121 (155)

14. Alberta Municipal Insurance Exchange:

The City is a member of the Alberta Municipal Insurance Exchange (MUNIX). Under the terms of the membership, the City could become liable for its proportionate share of any claim losses in excess of the funds held by the exchange. Any liability incurred would be accounted for as a current transaction in the year the losses are determined.

13 39 CITY OF SPRUCE GROVE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2008

15. Developer Agreements:

Developers have entered into agreements with the City in the amount of approximately $52 million dollars and are committed to installing and instructing certain works to serve the development of lands within the city. The City has taken security from the developers in the form of letters of credit in the amount of $20 million to secure the performance by the developers under the agreements.

16. Financial Instruments:

The City’s financial instruments consist of cash and cash equivalents, accounts receivable, accounts payable and accrued liabilities, and long-term debt. It is management’s opinion that the City is not exposed to significant interest or currency risks arising from these financial instruments.

The City is subject to credit risk with respect to accounts receivable. Credit risk arises from the possibility that taxpayers and entities to which the City provides services may experience financial difficulty and be unable to fulfil their obligations. The large number and diversity of taxpayers and customers minimizes the credit risk. The City has fixed interest rate debt to mitigate its exposure to fluctations in cashflow due to changes in interest rates with an intention to maintain the debt to its maturity.

Unless otherwise noted, the carrying values of all the City’s financial instruments approximate their fair value.

17. Comparative figures:

Certain 2007 comparative figures have been reclassified to conform with the financial statement presentation adopted for the current year.

14 40 SCHEDULE 1 - GENERAL OPERATING FINANCIAL ACTIVITIES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Revenue Property Taxes 17,069 16,991 14,910 Government Transfers 2,245 2,623 1,875 User Fees 10,427 8,869 8,806 Interest 619 320 645 30,360 28,803 26,236

Expenditures Council 414 401 352 City Manager 404 349 295 Economic Development 407 339 295 Corporate Communications 370 347 101 Community and Protective Services 12,304 12,510 11,120 Corporate Services 3,572 3,450 2,919 Human Resources 696 641 540 Planning & Infrastructure 9,036 8,555 6,967 27,203 26,592 22,589

Excess Revenue 3,157 2,211 3,647

Transfers and Capital Financing To Capital Fund (27) - (8) From Utility Operating 412 400 402 To Reserves (2,910) (1,979) (3,439) Debt Principal Repayment (632) (632) (664) (3,157) (2,211) (3,709)

Annual Surplus (Deficiency) - - (62) Opening Accumulated Surplus - - 62 Closing Accumulated Surplus - - -

15 41 SCHEDULE 2 - UTILITY OPERATING FINANCIAL ACTIVITIES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Revenue Property Taxes 6 6 6 User Fees 7,561 7,769 6,860 7,567 7,775 6,866

Expenditures Water Supply and Distribution 2,827 2,966 2,598 Wastewater Treatment and Disposal 1,572 1,595 1,397 Waste Management 1,816 1,897 1,497 6,215 6,458 5,492 Excess Revenue 1,352 1,317 1,374

Transfers and Capital Financing To General Operating (412) (400) (402) To Reserves (818) (795) (833) Debt Principal Repayment (122) (122) (139) (1,352) (1,317) (1,374)

Annual Surplus - - - Opening Accumulated Surplus - - - Closing Accumulated Surplus - - -

16 42 SCHEDULE 3 - CAPITAL FINANCIAL ACTIVITIES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Revenue Government Transfers 17,107 14,995 8,322 User Fees 4,965 3,781 6,629 Interest 21 15 18 22,093 18,791 14,969

Expenditures Community and Protective Services 7,278 7,361 9,510 Corporate Services 462 151 344 Planning and Infrastructure 15,499 14,985 7,839 Utilities 6,268 8,865 1,924 29,507 31,362 19,617 Excess Expenditures (7,414) (12,571) (4,648)

Transfers From Operating 27 - 8 From Reserves 4,087 10,555 2,941 Debt Issued 6,050 1,800 - 10,164 12,355 2,949

Annual Surplus (Deficiency) 2,750 (216) (1,699) Opening Accumulated Deficiency (1,921) (1,921) (222) Closing Accumulated Surplus (Deficiency) 829 (2,137) (1,921)

SCHEDULE 4 - RESERVES FINANCIAL ACTIVITIES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Transfers From General Fund 2,910 1,979 3,439 From Utility Fund 818 795 833 To Capital Fund (4,087) (10,555) (2,941) Change in Balance (359) (7,781) 1,331 Opening Balance 14,488 14,488 13,157 Ending Balance 14,129 6,707 14,488

17 43 SCHEDULE 5 - FUND BALANCES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Change in Funds Balance General Operating - - (62) Capital 2,750 (216) (1,699) Reserves General Operating 198 159 (53) Utility Operating 12 118 90 Development 791 (2,956) 3,180 Capital (1,360) (8,058) (1,886) 2,391 (10,953) (430) Funds Balance General Operating - - - Capital 829 (2,137) (1,921)

Reserves General Operating Reserves: General Stabilization Reserve 1,738 1,661 1,540 Library Stabilization Reserve 173 211 173 1,911 1,872 1,713 Utility Operating Reserves Utility Stabilization Reserve 568 674 556 568 674 556 Capital Reserves Development Developer Contributions 5,375 2,096 5,052 Municipal (Public) Reserve 1,415 947 947 Other Capital Open Space and Parks Reserve 332 (804) 1,045 Transportation Reserve 973 638 1,153 Utility Infrastructure Reserve 239 73 (392) Facilities Reserve 2,253 628 3,350 Vehicle and Equipment Reserve 852 166 785 Information Services Reserve 211 417 279 11,650 4,161 12,219 14,129 6,707 14,488 14,958 4,570 12,567

18 44 SCHEDULE 6 - PROPERTY TAXES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Property Taxes Residential 18,343 18,511 15,789 Non-Residential Commercial 3,656 3,948 4,478 Industrial 937 896 652 Linear 466 272 314 Agricultural 6 2 4 Local Improvements 45 67 44 23,453 23,696 21,281 Less Requisitions Education - Province of Alberta 6,300 5,691 5,345 Education - Evergreen Catholic Separate R.D. #2 - 930 954 6,300 6,621 6,299 Meridian Foundation 78 78 66 6,378 6,699 6,365 Net Municipal Property Taxes 17,075 16,997 14,916

19 45 SCHEDULE 7 - GOVERNMENT TRANSFERS For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited) Federal Transfers Infrastructure Program 1,904 375 2,867 Shared Cost Operating Agreements 81 79 95 1,985 454 2,962 Provincial Transfers Basic Capital Grant 8,489 8,844 2,108 Shared Cost Capital Agreements 5,527 4,760 3,171 Shared Cost Operating Agreements 1,674 1,901 1,277 Unconditional Grants 136 136 136 15,826 15,641 6,692

Local Government Transfers Shared Cost Operating Agreements 1,541 1,523 543 19,352 17,618 10,197

SCHEDULE 8 - USER FEES For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited)

Developer Contributions and Levies 4,338 1,616 5,894 Fines and Permits 3,343 2,426 3,140 Franchise Fees 1,789 1,852 1,572 Rental Revenue 778 886 838 Tax Penalties 175 201 169 Utility Charges 7,561 7,769 6,860 Other 4,969 5,669 3,822 22,953 20,419 22,295

20 46 SCHEDULE 9 - STATEMENT OF EXPENDITURES BY OBJECT For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited)

Contingency 353 83 56

Grants 101 102 80

Human Resources 14,673 14,541 12,200

Interest on Long-Term Debt 472 446 490

Operations and Maintenance Bank Charges and Interest 143 110 139 Equipment Operations 513 449 240 Insurance 323 311 275 Janitorial 226 234 205 Marketing and Publications 225 256 223 Materials and Supplies 1,027 1,037 1,048 Miscellaneous Expenditures 1,624 1,518 1,709 Office 397 428 383 Office Lease 125 215 151 Repairs and Maintenance 1,038 1,179 1,006 Professional Services 580 544 468 Utilities 1,572 1,699 1,576 Contract - Enforcement Services 560 544 445 Contract - Garbage Collection and Disposal 1,860 1,931 1,422 Contract - General Services 2,469 2,263 1,877 Contract - Purchase of Water 1,541 1,653 1,570 Contract - Royal Canadian Mounted Police 2,148 2,014 1,678 Contract - Sewage Treatment 1,448 1,493 1,313 17,819 17,878 15,728 33,418 33,050 28,554

Capital Expenditures Transportation 6,359 7,498 3,313 Facility 8,487 6,875 2,834 Parks 7,204 7,314 9,318 Information Services 462 151 300 Vehicles and Equipment 727 659 1,865 Utility Infrastructure 6,268 8,865 1,514 29,507 31,362 19,144 62,925 64,412 47,698

21 47 SCHEDULE 10 - STATEMENT OF EXPENDITURES BY DEPARTMENT For the Year Ended December 31, 2008

2008 2008 2007 Budget Actual Actual ($000s) ($000s) ($000s) (Unaudited)

Council 414 401 352

City Manager 404 349 295

Economic Development 407 339 295

Corporate Communications 370 347 101

Community and Protective Services Community and Protective Services Administration 321 338 294 Cultural Services 681 688 613 Family and Community Support Services 822 1,009 783 Community Policing and Social Development 1,068 1,020 853 Fire/EMS 2,107 2,112 1,777 Spruce Grove Public Library 750 870 1,013 Recreation 11,389 11,540 13,375 Royal Canadian Mounted Police Administration 2,443 2,294 1,923 19,582 19,871 20,631

Corporate Services Corporate Services Administration 227 260 164 City Clerk's Office 683 670 734 Finance 1,840 1,692 1,381 Information Systems 1,284 979 983 4,034 3,601 3,262

Human Resources 696 641 540 Planning and Infrastructure Planning and Infrastructure Admin 239 171 255 Engineering 7,072 8,066 3,936 Planning and Development 1,498 1,254 1,321 Transit 631 619 535 Asset Management 10,645 9,242 4,142 Public Works 4,450 4,188 4,617 24,535 23,540 14,806

Utilities 12,483 15,323 7,416 62,925 64,412 47,698

22 48 CityCity ofof SpruceSpruce GroveGrove Presentation to the Mayor and Members of Council 2008 External Audit Completion Summary April 27, 2009

AUDIT

KPMG Representatives: Mr. John Stelter CA, Partner Ms. Taylor Rolheiser, CA Audit Supervisor

49 Auditors’Auditors’ Report Report

Unqualified audit opinion on the consolidated financiafinanciall statements of the City of Spruce Grove for the year ended December 31, 2008

In addition, we have provided separate reports on the following: Municipal Financial Information Return for the City Spruce Grove Public Library Family and Community Support Services Local Authorities Pension Plan

50 AssetsAssets

120

100

80 2004 2005 60 2006 2007 $Millions 40 2008

0 Financial Assets Physical Assets

51 Long-termLong-term debtdebt

40 Total debt limit 30 Total long-term debt $ Millions $ 20

0 2004 2005 2006 2007 2008

•New debt in 2008 - $1.8M, no new debt in previous year, current repayments of approximately $1.2 Million • Well within legislative limits and municipal policy

52 20082008 AuditedAudited ResultsResults OperOperatingating FundFund

2008 2007 Budget 2008 2007 ($’000s) ($’000s) Revenue $ 30,360 $ 28,803 $ 26,236 Expenditures 27,203 26,592 22,589

Excess revenue 3,157 2,211 3,647

Transfer to capital (27) - (8)

Transfer from utility operating 412 400 402

Debt principal repayment (2,910) (1,979) (664)

Transfers to reserves (632) (632) (3,439) Annual surplus (deficiency) $ - $ - $ (62)

53 20082008 AuditedAudited ResultsResults UtiUtilitylity OperatingOperating

2008 2007 Budget 2008 2007 ($’000s) ($’000s) Revenue $ 7,567 $ 7,769 $ 6,866 Expenditures 6,215 6,458 5,492

Excess revenue 1,352 1,317 1,374

Transfer to general operating (412) (400) (402)

Debt principal repayment (818) (795) (833)

Transfers to other reserves (122) (122) (139) Annual deficiency $ 0 $ 0 $ 0

54 20082008 AuditedAudited ResultsResults CapiCapitaltal FundFund

2008 2007 ($’000s) ($’000s) Revenue $ 18,791 $ 14,969

Expenditures 31,362 19,617 Excess expenditures (12,571) (4,648)

Transfers 12,355 2,949

Annual (deficiency) surplus $ (216) $ (1,699)

55 20082008 AuditedAudited ResultsResults CitCityy AccumulatedAccumulated SurplusSurplus

2008 2007 ($’000s) ($’000s)

General and utility operating fund $ - $ - Capital fund (2,137) (1,921) Operating and capital reserves 6,707 14,488 Equity in physical assets 157,777 127,632 $ 162,347 $ 140,199

The majority of the operating and capital reserves have been committed to fund future projects.

56 ChallengesChallenges

Managing growth Maintaining infrastructure and services despite current economic challenges

57 OurOur ThanksThanks

We would like to take this opportunity to thank Senior Management and Staff for their hard work in making the 2008 audit a success.

58 Presenter’s contact details John Stelter KPMG LLP (780) 429-6511 [email protected] www.kpmg.ca

59 Regular Council Meeting Bylaws : 9.a. Date: 04/27/2009 C-703-09 - Second and Third Reading - Proposed Land Use Bylaw Text Amendment - Recreation Vehicles - Hales

Presenter: David Hales Submitted By: Planning & Infrastructure Department: Planning & Infrastructure

Information Recommendation That second and third reading be given to Bylaw C-703-09 - Proposed Land Use Bylaw Text Amendment - Recreation Vehicles. Purpose The purpose of this bylaw is to amend the Land Use Bylaw with respect to the parking/storage of recreational vehicles on residential lots. There is currently a conflict between the Land Use Bylaw and the Nuisances, Unsightly and Untidy Property Bylaw. The proposed amendment and a proposed amendment to the Nuisances, Unsightly and Untidy Property Bylaw will provide clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year. Background Currently Section 34 restricts the parking/storage of recreational vehicles in a front or side yard, in a residential district, for longer than thirty-six hours within a seven day period if the recreational vehicle adversely affects adjacent landowners’ enjoyment of their property. The parking/storage “offence” is based on subjective criteria, namely the adverse effects on adjacent landowners’ enjoyment of their property. Furthermore, officers must prove the vehicle has not moved for 36 hours, which, although possible on a public street by tire chalking, is not possible on private land as the officers have no right of entry to private land. For these reasons the current bylaw is difficult if not impossible to enforce.

The proposed amendment will only allow for parking or keeping recreational vehicles, in residential driveways between May 1 and October 31. Options

60 • Council can give second and third reading to the proposed bylaw, with or without changes. • Council can give second reading to the proposed Bylaw, with or without changes, and refer the matter back to Administration with direction on what further information Council requires. • Council can decide not to give further readings to the proposed bylaw, and thereby decide not to adopt this amendment to the Land Use Bylaw. Impacts/Consultation The proposed amendment was circulated internally for other departments’ comments. Implementation/Communication A similar amendment is being considered concurrently by Council to Bylaw C-451-02, the Nuisances, Unsightly and Untidy Property Bylaw. Core Strategies N/A

Fiscal Impact

Financial Considerations: N/A

61 CITY OF SPRUCE GROVE

BYLAW NO. C-703-09

TEXT AMENDMENT TO BYLAW NO. C-600-06

Being a Bylaw to amend the Land Use Bylaw (Bylaw No. C-600-06) in the City of Spruce Grove, in the Province of Alberta.

Pursuant to Sections 640 and 692 of the Municipal Government Act, R.S.A. 2000, c. M- 26, including amendments, the Council of the City of Spruce Grove, DULY ASSEMBLED, HEREBY ENACTS as follows:

That, SECTION 2 MEANINGS be amended by removing from Subsection (2)

RECREATIONAL VEHICLE A portable structure with seating and/or sleeping capacity that is either carried on or pulled by another vehicle, or transported under its own power, including, but not limited to, motor homes, trailers, boats and snowmobiles.

That, SECTION 2 MEANINGS be amended by adding to Subsection (2)

RECREATIONAL VEHICLE (a) A portable structure designed to provide temporary living quarters that is either carried on or pulled by a vehicle, or a vehicle that is designed to provide temporary living quarters to be used for travel, recreation, leisure or vacation purposes, including but not limited to, travel trailers, truck campers, fifth wheel trailers, motor homes and tent trailers;

(b) boats; and

That, SECTION 34 OBJECTS PROHIBITED OR RESTRICTED IN YARDS be amended by removing from Subsection (4)

No person shall keep or permit in any part of a front or side yard in any residential district for longer than thirty-six (36) hours within a seven (7) day period:

(e) any recreation vehicle which adversely affects adjacent landowners’ enjoyment of their property.

That, SECTION 34 OBJECTS PROHIBITED OR RESTRICTED IN YARDS be amended by adding to Subsection 34

62 (5) No person shall keep or permit the parking of any recreational vehicle on a front or side yard or front or side driveway of a property in any residential district, except that the keeping or parking of recreational vehicles on a front or side driveway on a property in any residential district shall be permitted from May 1 to October 31 in any year.

That, SECTION 34 OBJECTS PROHIBITED OR RESTRICTED IN YARDS be amended by renumbering Subsection 34(5) as 34(6).

This Bylaw shall take effect on the date of its final reading.

First Reading Carried

Public Hearing Held

Second Reading Carried

Third Reading Carried

______Mayor

______General Manager of Corporate Services

63 Regular Council Meeting Bylaws : 9.b. Date: 04/27/2009 C-704-09 - Second and Third Reading - Nuisances, Unsightly and Untidy Property Bylaw Amendment - Hales

Presenter: David Hales Submitted By: Planning & Infrastructure Department: Planning & Infrastructure

Information Recommendation That second and third reading be given to Bylaw C-704-09 - Nuisances, Unsightly and Untidy Property Bylaw Amendment. Purpose The purpose of this bylaw is to amend the Nuisances, Unsightly and Untidy Property Bylaw with respect to the parking/storage of recreational vehicles on residential lots. The proposed amendment will synchronize the Nuisances, Unsightly and Untidy Property Bylaw with the amended Land Use Bylaw providing clear direction as to the rules pertaining to Recreational Vehicles. Recreational Vehicles will be allowed on a front or side driveway from May 1 to October 31 in any year. Background Section 2.5 restricts the parking of vehicles on a front or side yard in a residential district, except on a designated driveway, created for that purpose. Therefore the current bylaw specifically allows the parking of any vehicle, which includes Recreational Vehicles, on driveways. This is in conflict with the current Land Use bylaw and the proposed amended Land Use Bylaw.

The bylaw amendment proposed has been drafted by legal counsel with the intention of clarifying when a Recreational Vehicle can be parked on a driveway in a residential area. It also maintains previous requirements that vehicles including recreational vehicles may not be parked on front or side yards at anytime. Options • Council can give second and third reading to the proposed bylaw, with or without changes. • Council can give second reading to the proposed bylaw, with or without changes, and refer the matter back to Administration with direction on what further information Council requires. • Council can decide not to give further readings to the proposed bylaw, and thereby decide not to adopt this amendment to the Nuisances, Unsightly and Untidy Property Bylaw. Impacts/Consultation The proposed amendment was circulated internally for other departments’ comments. Implementation/Communication A similar amendment is being considered concurrently by Council to Bylaw C-600-06, the Land Use Bylaw. Core Strategies N/A

Fiscal Impact

Financial Considerations:

64 N/A

65 CITY OF SPRUCE GROVE

BYLAW C-451-02

NUISANCES, UNSIGHTLY AND UNTIDY PROPERTY BYLAW

Being a Bylaw of the City of Spruce Grove in the Province of Alberta to regulate Nuisances, Unsightly and Untidy Property.

WHEREAS, The Municipal Council of the City of Spruce Grove deems it appropriate and in the community interest to require that property within the City is maintained in such a manner that it is not offensive, dangerous to health, or does not interfere with the use or enjoyment of adjacent properties,

NOW THEREFORE, The Municipal Council of the City of Spruce Grove, duly assembled hereby enacts as follows:

Section 1 Definitions

1.1 “Act” shall mean the Municipal Government Act, RSA 2000, c.M-26

1.2 “City” shall mean the City of Spruce Grove.

1.3 “Council” shall mean the Municipal Council of the City of Spruce Grove.

1.4 “Designated Officer” means the Chief Administrative Officer of the City or such other person as may be appointed from to time to time by the Chief Administrative Officer. For the purposes of this Bylaw, Peace Officers shall be Designated Officers.

1.5 “Highway” shall mean any thoroughfare, street, road, trail, avenue, parkway, viaduct, alley, square, bridge, causeway, trestle way, or other place, whether publicly or privately owned, any part of which the public is ordinarily entitled or permitted to use for the passage or parking of vehicles, and which includes:

(1) A sidewalk (including a boulevard portion thereof),

(2) Where a ditch lies adjacent to or parallel with the roadway, the ditch, and

(3) Where a highway right-of-way is contained between property lines or between a property line and one side of the roadway, all land between the property line and the edge of the roadway, as the case may be, but does not include a place declared by the Lieutenant Governor in Council not to be a highway.

1.6 “Junked Vehicle” shall mean a vehicle that subject to the time limits contained in Paragraph 2.2:

(1) Is in a wrecked, partly wrecked, dismantled, partly dismantled, inoperative or abandoned condition, or is determined to be not roadworthy and is not located in a building or located on the property such that it can be concealed from view, or

(2) Is not located in a building and does not form part of a business enterprise lawfully being operated on that property.

1.7 “Nuisance” for the purpose of this bylaw means any use of or activity upon any property which in the opinion of a Designated Officer is dangerous to health, or has or may have a detrimental impact upon any person or other property in the neighborhood, or which creates an unreasonable interference with the use or enjoyment of other property, and without limiting the generality of the foregoing, includes the posting or exhibiting of posters, signs, billboards, placards, writings or pictures upon any fence or wall on any property, where the same are

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accumulated and become in a dilapidated and unsightly condition whether or not their posting or exhibiting is permitted by this or any other Bylaw.

1.8 “Occupant of Land” means the owner of any lot or parcel of land within the City of Spruce Grove whether or not a dwelling place is present on the land. For the purposes of this Bylaw the “Occupant of Land” shall also be deemed to be the occupant of that portion of any Highway within the City and subject to the direction, management and control of the Municipal Council of the City of Spruce Grove and which adjoins his or her land and lies between the boundary of his or her land and the middle line of the highway.

1.9 “Peace Officer” shall mean either a member of the Royal Canadian Mounted Police or a City By-Law Enforcement Officer.

1.10 “Person” includes a corporation, individual, and heirs, executors, administrators or other legal representatives of an individual.

1.11 “Property” includes any lands, buildings or premises in the City of Spruce Grove.

1.12 “Public Lands” shall mean all lands under the ownership and control of Her Majesty the Queen in the right of Canada, Her Majesty the Queen in the right of Alberta, or the City of Spruce Grove.

1.13 “Refuse” shall mean, junked articles including but not limited to solid wastes, including broken dishes, tins, glass, rags, cast-off clothing, waste paper, cardboard, food containers, grass cuttings, shrubbery and tree prunings, weeds and garden waste, abandoned vehicles, tires, residential furnishings, household appliances, animal feces or garbage bags.

1.14 “Untidy” or “Unsightly” property shall mean:

(1) A property that because of its condition or the accumulation of Refuse is detrimental to the use and enjoyment of the surrounding area or neighbouring properties,

(2) In respect of a structure, includes a structure whose exterior shows signs of significant physical deterioration, serious disregard for general maintenance, upkeep or repair and in the opinion of a Designated Officer, is dangerous to public safety.

(3) In respect of land, includes land that shows signs of a serious disregard for general maintenance or upkeep or if in the opinion of a Designated Officer, an excavation hole is dangerous to public safety or property.

(4) In respect of weeds, includes weeds as defined in City of Spruce Grove Weed Bylaw C-408-01.

1.15 “Vehicle” means a device in, on or by which a person or thing may be transported or drawn on a highway.

Section 2 Duties and Compliance

2.1 No person being the owner of any land or premises within the City of Spruce Grove shall permit the land or premises to be or remain in a Nuisance, Unsightly or Untidy condition, in accordance with Section 546 of the Municipal Government Act.

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2.2 No person shall permit or allow a Junked Vehicle to remain in any part of a yard in any residential district, for more than fourteen (14) successive days.

2.3 No person shall cause, permit or allow refuse, metal, appliances, tires or animal feces to accumulate or be upon lands owned or occupied by him, or under his responsibility, or upon Public Lands adjoining lands owned or occupied by him, or under his responsibility.

2.4 No person shall cause, permit or allow refuse, metal or wood to accumulate in any open structure attached to any building within the City of Spruce Grove except in containers, bins, drawers, shelves and areas provided for temporary storage. No storage shall be allowed in the front or side yard of any property in a residential area.

2.5 It shall be in contravention of this Bylaw and an offence for an Owner of land within a residential area, to allow or condone any of the following acts:

(1) The accumulation or storage of any building materials, whether new, used or second hand, on any lands or premises where the owner of the lands or premises is not in possession of a valid building permit referring to such materials and lands or premises unless the building materials are to be used for the maintenance or repair of a building as permitted under Section 7 (2) of Bylaw C-328- 98, Land Use Bylaw as amended;

(2) The accumulation of automobile parts or appliance parts or accessories in any part of a yard in any residential district;

(3) The parking of vehicles on a front or side yard in any residential district except on a designated driveway, created for that purpose;

(4) No person shall cause, permit or allow for the storage, repair, cleaning, maintenance, collection or servicing of mechanical equipment including but not limited to bulldozers, graders, backhoes, pay loaders, cranes, tractors, semi-trailers, or similar heavy equipment within a residential area.

Section 3 Notice by a Designated Officer

Where any lands or premises in the City of Spruce Grove are deemed to be Untidy, Unsightly or of a Nuisance Condition, a Designated Officer may give notice in writing to a person who is under a duty imposed by this Bylaw to prevent such a condition to remedy the same, and the Designated Officer may direct that this be done in such a manner as he or she deems advisable on or before a day to be named in the Notice.

Section 4 Inspections

After giving reasonable notice, a Designated Officer is authorized to enter any lands, buildings or premises other than a dwelling house to inspect for conditions that may constitute a Nuisance, or contravene or fail to comply with the provisions of any Bylaw and such Designated Officers may order the owner or occupant thereof to remedy any condition which is deemed to be in contravention of this or any Bylaw in the City of Spruce Grove. This is pursuant to Section 542 of the Municipal Government Act for the purpose of ensuring compliance with this Bylaw.

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Section 5 Delivery of the Notice

5.1 After the inspection is completed a Designated Officer may issue a notice. The notice must specify a deadline for compliance and may give any specific instructions to remedy the Nuisance.

5.2 The Designated Officer may allow up to thirty (30) days from the date of delivery of the notice for its compliance.

5.3 The City of Spruce Grove must serve the notice by delivering it or sending it by registered mail to the Owner of the Property, and may also;

(1) Post it to the door of a building or in any other conspicuous place on the Property, and service is effective on the day of the posting, or

(2) Deliver it in person or mail it to any other Owner, tenant or agent.

Section 6 Penalties

6.1 If a Designated Officer believes on reasonable and probable grounds that an offence has been committed or that an Owner has not complied with the notice by the specified deadline, he may issue a ticket for a fine of:

(1) $250.00 for a first offence by that Owner, and

(2) $500.00 for any subsequent offences by that Owner.

6.2 If the owner has not complied with the notice by the specified deadline, the City will take appropriate action or measure at the expense of the occupant. Such expense shall include a 50% administrative surcharge in addition to any costs incurred by the City.

6.3 Where the owner neglects or refuses to pay the City of Spruce Grove in compliance with the notice, the City of Spruce Grove may cause these costs to be added to the tax roll as a charge against the lands of the owner in the same manner as taxes and with the same priority as to lien and to payment thereof as in the case of ordinary municipal taxes.

Section 7 Right of Appeal

7.1 An owner who considers himself or herself aggrieved by a Notice that relates to the Property that is given by a Designated Officer may appeal to the City of Spruce Grove by filing a notice of appeal under Section 547 of the Municipal Government Act.

7.2 A notice of appeal shall be accompanied by an administrative fee of:

(1) if a residential property $100.00 or

(2) if a business property $200.00

7.3 In the event that the Municipal Council of the City of Spruce Grove rules in favour of the appellant and grants the appeal, the administrative fee shall be fully refunded.

7.4 A notice of appeal shall be in writing and shall set out:

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(1) The name and address of the appellant,

(2) A copy of the notice in respect of which the appeal is being taken,

(3) The legal description of the land affected, and

(4) The grounds for the appeal.

7.5 A notice of appeal shall be delivered personally or sent double registered mail to the Manager of Administrative Services within fourteen (14) days of the date the notice is issued.

7.6 The Municipal Council of the City of Spruce Grove shall review and determine appeals as called for in Section 547 of the Act.

7.7 The Manager of Administrative Services shall, on determination of the appeal, send a copy of the decision together with the written reasons, if any, to the appellant by double registered mail.

Section 8 Liability

The City, any Designated Officer or any person who inspects any Property under this Bylaw, or any person who performs any work on behalf of the City to remedy a Nuisance is not liable for any damages caused by the inspection, the work or disposing of anything to complete the work set out in the notice.

Section 9 Severability

If at any time, any provision of this Bylaw is declared or held to be illegal, invalid, or ultra vires, in whole or in part, then the provision shall not apply and the remainder of this Bylaw shall continue in full force and effect and be construed as if it had been enacted without the illegal, invalid or ultra vires provision.

Bylaw C-257-95 shall be repealed upon passage of this Bylaw. This Bylaw comes into effect upon being given Third Reading

First Reading Carried 25 November 2002

Second Reading Carried 13 January 2003

Third Reading Carried 13 January 2003

______Mayor

______Manager of Administrative Services

70 CITY OF SPRUCE GROVE

BYLAW NO. C-704-09

AMENDMENTS TO NUISANCES, UNSIGHTLY AND UNTIDY PROPERTY BYLAW NO. C-451-02

Being a Bylaw of the City of Spruce Grove in the Province of Alberta to amend the Nuisances, Unsightly and Untidy Property Bylaw No. C-451-02.

WHEREAS, the Municipal Council of the City of Spruce Grove adopted Nuisances, Unsightly and Untidy Property Bylaw C-451-02 to require that property within the City is maintained in such a manner that is not offensive, dangerous to health, or does not interfere with the use or enjoyment of dangerous properties;

NOW THEREFORE, the Municipal Council of the City of Spruce Grove duly assembled hereby enacts as follows:

Bylaw C-451-02 is hereby amended as follows: 1. Add Section 1.12.1 after Section 1.12 as follows:

“Recreational Vehicle means:

a. A portable structure designed to provide temporary living quarters that is either carried on or pulled by a vehicle, or a vehicle that is designed to provide temporary living quarters to be used for travel, recreation, leisure or vacation purposes, including but not limited to, travel trailers, truck campers, fifth wheel trailers, motor homes and tent trailers;

b. boats; and

c. snowmobiles.”

2. In Section 2.5(3), the following words:

“The parking of vehicles on a front or side yard in any residential district except on a designated driveway, created for that purpose;”

shall be deleted and replaced with the following:

“The parking of vehicles, excluding recreational vehicles, on a front or side yard in any residential district except on a designated driveway, created for that purpose;”

3. Add a new Section 2.5(4) as follows:

71 “The parking of recreation vehicles on a front or side yard or front or side driveway of a property in any residential district except that the keeping or parking of a recreational vehicles on a front or side driveway on a property in any residential district shall be permitted from May 1 to October 31 in any year.”

4. Sections 2.5(4) and 2.5(5) shall be renumbered to be Sections 2.5(5) and 2.5(6) respectively.

This Bylaw shall take effect on the date of its final reading.

First Reading Carried

Public Hearing Held

Second Reading Carried

Third Reading Carried

Mayor

General Manager of Corporate Services

72 Regular Council Meeting Bylaws : 9.c. Date: 04/27/2009 C-707-09 - First Reading - Land Use Bylaw Text Amendment - Section 119 - R-3 - Residential-High Density - Hales

Presenter: David Hales Submitted By: Planning & Infrastructure Department: Planning & Infrastructure

Information Recommendation That first reading be given to Bylaw No. C-707-09 - Land Use Bylaw Text Amendment - Section 119 - R-3 - Residential High Density. Purpose The purpose of this Bylaw is to amend the land use district regulations for Section 119 - R-3 - Residential - High Density District to add a discretionary use (High Density Residential - greater than 87 dwellings units - to a maximum of 120 dwelling units per hectare) for this District. Background The current purpose of the R-3 – Residential – High Density District is to provide a variety of medium to high density housing up to a maximum density of 87 units per hectare. This District is normally located adjacent to collector and arterial roadways to reduce the impact of higher density development upon single-family districts.

Under the current land use district regulations, Multi-Unit Dwellings (to a maximum of 87 units per hectare) are allowed as a Permitted Use in this district. Under the proposed amendment, Permitted Uses in the R-3 District would remain unchanged. A new Discretionary Use of Multi-Unit Dwellings (of a density greater than 87 units and up to a maximum of 120 units per hectare) is proposed.

It is anticipated that Spruce Grove will be identified as a priority growth centre in the Edmonton Region. The proposed amendment to increase residential unit density is consistent with directives from the Capital Region Board with respect to urban densification; the provision of affordable housing; the conservation of agricultural land, natural resources and open space; and the promotion of alternative forms of transportation such as regional bus services. The proposed amendment also takes into account; • the community’s need to provide diverse and affordable housing for all demographic groups and income levels (including seniors and young adults, who might prefer smaller apartment units); • the developers’ ability to provide profitable diverse and affordable housing; and • changes in development design, such as underground parking and amenity areas.

Administration proposes the following amendments to Section 119 of Bylaw C-600-06:

General Purpose of District Administration recommends the following amendment to the Purpose of the R-3 District:

“This District is intended to provide a variety of medium to high density housing up to a maximum dwelling unit density of 120 units per hectare. This District will normally be located adjacent to collector and arterial roadways to ensure the best access, and location, for higher residential density development.”

Subsection (2) – Permitted and Discretionary Uses table

73 Change Permitted Use Subsection (1), which currently reads “Multi-Unit Dwellings” to read “Multi-Unit Dwellings (up to 87 Dwelling Units per hectare)”.

Subsection (2) – Permitted and Discretionary Uses table

Add a new Discretionary Use Subsection (1) that reads “Multi-Unit Dwellings (between 88 and 120 Dwelling Units per hectare)”

This is proposed as a new discretionary R-3 use where a minimum of sixty percent (60%) of the required on-site parking is located in an underground parking structure.

Subsection (8) - Maximum Site Area

The current maximum R-3 site area is 1.2 hectares (3 acres). Larger sites intended for high density residential projects must first be subdivided, which can restrict comprehensive development in terms of building design and layout, parking, landscaping, provision of amenity areas, etc.

Administration is recommending that the maximum R-3 site area restriction be removed. This amendment is intended to allow greater flexibility in the future planning and development of R-3 projects.

Subsection (9) – Dwelling Unit Density

Administration is recommending the following Subsection (9) (b) regarding maximum Dwelling Unit density in the R-3 District:

(b) The maximum dwelling unit density may be increased beyond 87 units per hectare (to a maximum of 120 dwelling units per hectare) at the discretion of the Development Officer, if parking is provided in accordance with Subsection (13)

Subsection (11) (a) - Minimum Side Yard Setback

Subsection (11) (a) of the R-3 District currently requires:

(a) The minimum side yard setback shall be one-half the height of the building or fifteen percent (15%) of the site width, whichever is greater.

Administration recommends the following amendment to minimum side yard setbacks:

(a) The minimum side yard setback shall be 6.7 metres (22 ft) or as may be required by the Alberta Safety Codes Act to fulfill building separation requirements, whichever is greater.

Subsection (13) - Parking

Administration recommends adding Subsection (13) (d) for Discretionary Multi-Unit Residential development; the provision of underground parking would compensate for the increased unit density.

(d) For a Discretionary Multi-Unit Residential development, a minimum of 60% (sixty percent) of all required parking spaces shall be located in an underground parking structure.

Subsections (13) (a), (b), and (c) shall apply to surface parking for all multi-unit residential developments.

74 Subsection (14) - Development Regulations for Multi-Unit Residential Buildings

Administration recommends a new subsection governing the consideration of all multi-unit density development applications.

(14) Development Regulations for Multi-Unit Residential Buildings

(a) A Discretionary Multi-Unit Residential development shall contain between 88 and 120 units per hectare.

(b) No multi-unit dwelling building elevation of greater than 100 lineal metres (328 lineal feet) in overall length shall be permitted. Notwithstanding, the Development Officer may allow a building elevation of greater than 100 lineal metres (328 lineal feet) in accordance with Sections 53 and 54 of this Bylaw.

(c) A minimum 0.5 m2 (5.38 ft2) of amenity (private outdoor) area shall be provided for each dwelling unit. A consolidated amenity area shall be provided directly adjacent to the principal building, and not within any required yard setback areas or to the satisfaction of the Development Officer.

(d) The consolidated amenity area shall be designed and located to the satisfaction of the Development Officer and shall incorporate the features necessary to ensure the recreational and enjoyment needs of residents, including, but not limited to, the following features: i. landscaping (that may be provided in addition to the landscaping requirements under Section 36 of this Bylaw); ii. gardens; iii. patio; iv. barbeque; v. playground; and/or vi. any other features as deemed satisfactory by the Development Officer.

(e) prior to the issuance of a Development Permit, the Development Officer shall secure adequate financial security to ensure the development of the approved amenity area. This security shall be returned to the applicant once the amenity area has been completed to the satisfaction of the Development Officer.

Subsection 16 (a) Regulations Pertaining to Discretionary Uses

Administration recommends renumbering Subsections (14) and (15) to Subsections (15) and (16) and expanding Subsection 16 (a), as shown below, to better reflect all necessary regulations pertaining to discretionary applications in the R-3 District.

(a) Regulations pertaining to permitted and discretionary uses can be found in this Bylaw as follows: i. Landscaping – Section 36; ii. Accessory Use – Home Occupations – Section 76; iii. Private Swimming Pools – Section 73 iv. Show Homes and Sales Centres – Section 77; and v. Parking – Section 119.

Land Use Bylaw Under the proposed amendment, the list of Discretionary Uses will be expanded, and a new sub-section shall be added providing Developing Regulations for Multi-Unit Residential development. Additional

75 amendments to Section 119, as set forth herein, would also be incorporated into the Bylaw. Options • Council can decide not to give first reading to Bylaw No. C-707-09. Impacts/Consultation The proposed amendment will be circulated internally for other departments’ comments. Implementation/Communication N/A Core Strategies Providing Affordable Choices Goal To ensure that Spruce Grove continues to offer a range of affordable housing, business, recreation and cultural choices. Objective To accommodate a range of housing for all demographic groups and income levels.

Goal To manage change in an effective, transparent, responsive and respectful manner. Objective To enhance public participation and understanding in land use planning, program and service development and implementation.

Fiscal Impact

Financial Considerations: N/A

76 CITY OF SPRUCE GROVE

BYLAW NO. C-707-09

TEXT AMENDMENT TO BYLAW C-600-06

Being a Bylaw to amend the Land Use Bylaw (Bylaw C-600-06) in the City of Spruce Grove, in the Province of Alberta.

Pursuant to Sections 640 and 692 of the Municipal Government Act, R.S.A. 2000, c. M- 26, including amendments, the Council of the City of Spruce Grove, DULY ASSEMBLED, HEREBY ENACTS as follows:

That, SECTION 119 – R-3 RESIDENTIAL – HIGH DENSITY DISTRICT be amended as follows:

Amend - General Purpose of District

This District is intended to provide a variety of medium to high density housing up to a maximum dwelling unit density of 120 units per hectare. This District will normally be located adjacent to collector and arterial roadways to ensure the best access, and location, for higher residential density development.

Amend – Subsection (2) – Permitted and Discretionary Uses

Change Permitted Use (1) to read “Multi-Unit Dwellings (up to 87 Dwelling Units per Hectare)”.

Amend – Subsection (2) – Permitted and Discretionary Uses

Add Discretionary Use (1) to read “Multi-Unit Dwellings (between 88 and 120 Dwelling Units per Hectare)”, and renumber Discretionary Uses (1) through (8) as Discretionary Uses (2) through (9).

Delete - Subsection (8) - Maximum Site Area

The maximum site area shall be 1.2 hectares (3 acres).

Replace – Subsection (8) – Maximum Site Area

Reserved

Add - Subsection (9) (b) – Dwelling Unit Density

77 (b) The maximum dwelling unit density may be increased beyond 87 units per hectare (to a maximum of 120 dwelling units per hectare) at the discretion of the Development Officer, if parking is provided in accordance with Subsection (13).

Amend – Subsection (11) (a) - Minimum Side Yard Setback

(a) The minimum side yard setback shall be 6.7 m (22 ft) or as may be required by the Alberta Safety Codes Act to fulfill building separation requirements, whichever is greater.

Add to Subsection (13) - Parking

(d) For a Discretionary Multi-Unit Residential development, a minimum of 60% (sixty percent) of all required parking spaces shall be located in an underground parking structure.

Add - Subsection 14 - Development Regulations for Multi-Unit Residential Buildings

(14) Development Regulations for Multi-Unit Residential Buildings

(a) A Discretionary Multi-Unit Residential development shall contain between 88 and 120 units per hectare.

(b) No multi-unit dwelling building elevation of greater than 100 lineal metres (328 lineal feet) in overall length shall be permitted. Notwithstanding, the Development Officer may allow a building elevation of greater than 100 lineal metres (328 lineal ft) in accordance with Sections 53 and 54 of this Bylaw.

(c) A minimum of 0.5 m2 (5.38 ft2) of amenity area (private outdoor) shall be provided for each dwelling unit. A consolidated amenity area shall be provided directly adjacent to the principal building, and not within any required yard setback areas or to the satisfaction of the Development Officer.

i. landscaping (that may be provided in addition to landscaping requirements required by Section 36 of this Bylaw); ii. gardens; iii. patio; iv. barbeque; v. playground; and/or

78 vi. any other features as deemed satisfactory by the Development Officer.

(e) Prior to the issuance of a Development Permit the Development Officer shall secure adequate financial security, up to a value of fifty percent (50%) of the value of the amenity area, to ensure the development of the approved amenity area. This security shall be returned to the applicant once the amenity area has been completed to the satisfaction of the Development Officer.

Renumber Subsections (14) and (15) as Subsections (15) and (16)

Amend - Subsection 16 (a) Regulations pertaining to Discretionary Uses:

(a) Regulations pertaining to permitted and discretionary uses can be found in this Bylaw as follows:

i. Landscaping – Section 36; ii. Accessory Use – Home Occupations – Section 76; iii. Private Swimming Pools – Section 73; iv. Show Homes and Sales Centres – Section 77; and v. Parking – Section 119.

This Bylaw shall take effect on the date of its final reading.

First Reading Carried

Public Hearing Held

Second Reading Carried

Third Reading Carried

______Mayor

______General Manager of Corporate Services

79 Regular Council Meeting Business Items : 10.a. Date: 04/27/2009 2009 Budget Adjustment Strategies - Goodwin

Presenter: Diane Goodwin Submitted By: Corporate Services Department: Corporate Services

Information Recommendation That Council increase the 2009 property taxes by 4.9% instead of the 3.9% as budgeted and; that Council authorize the implementation of the budget adjustment strategies as presented. Purpose To approve financial stategies for the management of variances to the 2009 budget. Background

Economy

After years of growth budgets and recognizing the current economic realities, like all other municipalities, the City needs to re-evaluate its 2009 budget. The global economic situation changed dramatically since the presentation of the proposed budget in November 2008. Certainly market volatility has had a significant impact on the local economy including investment earnings and development activity. As a result the economic downturn affects the City significantly resulting in lower tax, permit and development revenues. The 2009 budget includes revenues that were reduced in recognition of the economic times however it is now apparent what the full extent of the downturn is for the City.

Financial Management

The City’s current approved budget can be adjusted and re-aligned by reviewing revenue opportunities and, on the flip side, identifying cost saving opportunities that may or may not affect service levels and capital investments. The City has been able to capitalize on opportunities during the strong growth years by completing major capital developments while providing quality services and programs. It is equally important today to balance our financial decisions by finding revenue opportunities and operational efficiencies where possible without sacrificing services to better reflect today’s more conservative financial realities.

However, it is realistic to anticipate that after the implementation of strategies relating to revenue opportunities and operational efficiencies/budget restraints for non-direct service level areas, customer services levels may need to be reviewed, adjusted and continually monitored on a go forward basis. While the City strives to balance operational requirements within the current fiscal constraints, it is imperative to also be mindful of strategies regarding future growth and potential. The City needs to be in a position to pursue future opportunities. The City was in a strong financial position entering into this economic downturn and it is important to manage the City’s resources through this time in order to be able to remain in a strong financial position following this economic shift.

2009 Council Budget Adjustment Strategies

Phase One

80 Phase One Property Tax Increase: Increase 2009 municipal property tax by 4.9%, instead of 3.9% as budgeted Reduce Discretionary Spending: Throughout the fiscal year reduce discretionary spending and operating costs, as much as possible, without directly affecting services to the public. Defer New Initiatives: Certain new initiatives approved in the 2009 budget will be deferred or reduced in scope: corporate planner position, downtown development strategy, and the business process review. Review Staff Vacancies: As staff vacancies occur, Administration will be required to seek recruitment approval from the City Manager. Government Grants: Re-examine opportunities to access government grants for programs and projects already approved in the budget. User Fees: Investigate and implement potential opportunities for higher revenues from existing programs, specifically, the safe city initiative. Conduct comprehensive review of fees and charges for possible adjustment in 2010 while being sensitive to affordability in current economic environment. Phase Two Service Level Review: Council will consider changes to service levels, if necessary, after other budget adjustment strategies are implemented. Options That Council refer the budget adjustment strategies to Administration for further review. Impacts/Consultation Implementation of the budget adjustment strategies would significantly reduce the capacity of the organization to take on additional programs or projects.

Increases in user fees and changes in service levels would impact specific users. Implementation/Communication The property tax rate will be implemented by the property tax bylaw presented separately for first reading by Council.

The budget adjustment strategies will be implemented by Administration as soon as possible and monitored throughout the fiscal year. Any changes in user fee rates or service levels will be presented for Council approval. Core Strategies Pursuing Operational Excellence - The City of Spruce Grove will be an efficient, operationally effective, well-managed organization.

Fiscal Impact

Financial Considerations: The first quarter forecast has confirmed that the adjustments are necessary to deal with the City’s declining revenues (taxes, permit, development and interest revenues). The first quarter forecast indicates a revenue shortfall of approximately $750,000. This does not take into account any expenditure variances. In 2009 particularly, revenue and expenditure forecasts will require regular monitoring. The current forecasts are likely to change as the year progresses. Making decisions early in the fiscal year to manage the shortfall will provide more flexibility for later decisions.

81 Regular Council Meeting Business Items : 10.b. Date: 04/27/2009 Bylaw C-708-09 - First Reading - 2009 Property Tax Bylaw - Goodwin

Presenter: Diane Goodwin Submitted By: Corporate Services Department: Corporate Services

Information Recommendation That first reading be given to C-708-09 - 2009 Property Tax Bylaw (Option 1) which includes a 4.9% municipal tax increase and a split mill rate of 1.62. Purpose To authorize the levy of the 2009 municipal taxes and education and seniors requisitions. Background The annual property tax bylaw sets out the assessed property values by class and calculates the tax rates required to raise budgeted tax revenue in accordance with property tax policies. The amount of the tax revenue required and the applicable property tax policies are established in the 2009-2011 Fiscal Plan.

Education and Seniors Requisitions

The annual property tax bylaw includes the education and seniors requisitions required by legislation to be levied on behalf of the requisitioning bodies.

The total education requisition for Spruce Grove in 2009 is $7,260,515, compared with $6,621,190 in 2008, an increase of 9.66%.

The total Meridian Foundation requisition for seniors housing increased from $313,192 to $457,260. The increase is shared proportionately based on equalized assessments between the four supporting municipalities: Parkland County, Town of Stony Plain, Village of Wabamun and the City of Spruce Grove. The 2009 requisition for the City is $124,100, an increase of $45,802 (58.5%).

Annexed Properties

Annexed properties must be taxed at Parkland County municipal tax rates until 2022, or until the permitted use of the property changes. The City of Spruce Grove property tax bylaw refers to the order in council for the annexation and stipulates that the rates for the annexed lands will be those established by the 2009 Parkland County property tax bylaw.

Property Tax Distribution Policy

The Property Tax Distribution Policy states that overall market value appreciation is not taxed. For the twelve months ending June 30, 2008 residential properties experienced an overall decline in market value of 5.81%. Conversely, non-residential properties appreciated in value 18.45%. This market value divergence has made the application of the split mill rate policy difficult to apply fairly.

If the current policy calculation is applied to 2009 assessments it would result in a non-residential mill rate 1.9431 times the general municipal rate, resulting in an overall increase of $500,000 for non-residential properties and a corresponding decrease for residential properties. This split mill rate

82 non-residential properties and a corresponding decrease for residential properties. This split mill rate would place a disproportionate burden on non-residential properties.

In order to maintain the intent of the Property Tax Distribution Policy, Administration recommends a split mill rate of 1.62 times the general municipal mill rate. The proposed split rate results in taxes that reflect the most equitable distribution of the municipal tax increase.

The proposed 2009 City of Spruce Grove property tax bylaw no longer includes a separate tax rate for condominium properties, as per approved policy changes.

Lower Than Expected Assessment Growth

The fiscal plan estimated that new 2008 development would be $223 million; actual new development was $211 million (assessment growth of 6.5%). Non-residential and multi-family growth was substantially lower than expected while residential assessment growth did not vary significantly from budget . The split between residential and non-residential assessment is 84/16 (85/15 - 2008). Actual assessment growth was less than budgeted so the resulting tax revenue is less than budgeted by $172,341.

The City did not experience the growth anticipated in the non-residential sector due to the downturn in the economy in the latter part of 2008. Residential construction completions continued at the same rate as the start of the year as that sector was behind on new home construction contracts. For 2009, the City is now forecasting growth related revenues significantly lower than anticipated in the 2009-2011 Fiscal Plan.

To mitigate the revenue shortfall Administration has developed budget adjustment strategies for Council's approval which includes an additional 1% tax increase (3.9% to $4.9%) generating an additional $170,000. The alternative to increasing taxes is to reduce service levels. Options 1. Council supports a 4.9% general municipal tax rate increase, a split mill rate of 1.62 and gives first reading to bylaw C-708-09. 2. Council supports the 3.9% general municipal tax rate increase included in the 2009-2011 Fiscal Plan, a split mill rate of 1.62 and gives first reading to bylaw C-708-09. Impacts/Consultation The impact of a 3.9% general municipal tax increase for residential properties is $3.41 per month and for non-residential properties it is $41.44 per month. An additional 1% increase would change these amounts to $4.58 per month for residential and $49.16 per month for non-residential.

The education requisition will impact residential properties on average an additional $1.75 per month and non-residential properties will experience an average decrease of $2.20 per month. All property classes will see an increase in the seniors requisition, ranging on average from $0.28 to $3.84 per month.

As per legislative requirements, the assessments have been prepared based on property sales between June 2007 and July 2008. As a result, the impact of the recent economic downturn will not be reflected in property assessments for the 2009 tax year. The City is anticipating higher than average assessment appeals.

The City does not tax overall market value appreciation. However, individual market value changes will be different for each property with different impacts to their tax levies. An assessment open house will be held in June to make assessors available to discuss market value changes and other assessment

83 concerns with property owners. Implementation/Communication A tax brochure containing important tax and assessment information and contact information will be included with the tax notices. The City advertises the tax notice mailing and the assessment open house through the Examiner, City website and reader board.

Tax notices must be mailed no later than May 22, 2009 and are due on or before Tuesday, June 30, 2009 (excluding those on the pre-authorized payment plan). Core Strategies Pursuing Operational Excellence - The City of Spruce Grove will be an efficient, operationally effective, well-managed organization.

Fiscal Impact

Financial Considerations: A 3.9% tax increase applied to actual growth will generate $18,357,830 in annual municipal taxes (excluding annexation properties). Supplementary taxes are estimated to be $206,800 in 2009.

A 4.9% tax increase applied to actual growth will generate $18,527,291 in annual municipal taxes (excluding annexation properties). Supplementary taxes are estimated to be $206,800 in 2009.

Total 2009 municipal tax revenue estimated in the 2009-2012 fiscal plan is $18,772,000 ($18,535,200 annual taxes plus $206,800 supplementary taxes and $30,000 from annexation properties).

84 CITY OF SPRUCE GROVE

BYLAW No. C-708-09

2009 PROPERTY TAX BYLAW (Option 1 - 4.9%)

A Bylaw authorizing the rates of taxation to be levied on assessed property within the City of Spruce Grove for the 2009 taxation year.

WHEREAS, the City of Spruce Grove has prepared and adopted detailed estimates of the municipal revenues and expenditures as required, at the Council meeting held on December 8, 2008; and

WHEREAS, the estimated municipal expenditures set out in the budget for the City of Spruce Grove for 2009 total $56,657,000; and

WHEREAS, the estimated municipal revenues and transfers from all sources other than taxation is estimated at $37,885,000, and the balance of $18,772,000 is to be raised by general municipal taxation; and

WHEREAS the requisitions are: Alberta School Foundation Fund (ASFF) Residential/Farmland $ 4,947,929 Non-Residential 1,339,591 Opted Out School Board Residential/Farmland 811,035 Non-Residential 161,960 Meridian Foundation 124,100 $ 7,386,615

WHEREAS the Council of the City of Spruce Grove is required each year to levy on the assessed value of all property, tax rates sufficient to meet the estimated expenditures and requisitions; and

WHEREAS the Council is authorized to classify assessed property, and to establish different rates of taxation in respect to each class of property, subject to the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta, 1994; and

WHEREAS the assessed value of all taxable property in the City of Spruce Grove as shown on the assessment roll is: Residential/Farmland $ 2,852,287,301 Multi-Family Residential 48,954,100 Non-Residential 505,107,849 $ 3,406,349,250

WHEREAS the City of Spruce Grove annexed lands from Parkland County by Order in Council 390/2007 and the order stipulates that for taxation purposes in 2007 and subsequent years up to and including 2022, the annexed land and the assessable improvements to it must be assessed and taxed by the City of Spruce Grove on the same basis as if they had remained in Parkland County.

1 85 CITY OF SPRUCE GROVE

BYLAW No. C-708-09

2009 PROPERTY TAX BYLAW (Option 1 - 4.9%)

NOW THEREFORE under the authority of the Municipal Government Act, the Council of the City of Spruce Grove, in the Province of Alberta, enacts as follows:

1. That the Chief Administrative Officer is hereby authorized to levy the following rates of taxation on assessment value of all property as shown on the assessment roll of the City of Spruce Grove:

2. This Bylaw shall take effect on the date of the third and final reading.

First Reading

Second Reading

Third Reading

Mayor

General Manager of Corporate Services

2 86 CITY OF SPRUCE GROVE

BYLAW No. C-708-09

2009 PROPERTY TAX BYLAW (Option 2 – 3.9%)

A Bylaw authorizing the rates of taxation to be levied on assessed property within the City of Spruce Grove for the 2009 taxation year.

WHEREAS, the City of Spruce Grove has prepared and adopted detailed estimates of the municipal revenues and expenditures as required, at the Council meeting held on December 8, 2008; and

WHEREAS, the estimated municipal expenditures set out in the budget for the City of Spruce Grove for 2009 total $56,657,000; and

WHEREAS the Council of the City of Spruce Grove is required each year to levy on the assessed value of all property, tax rates sufficient to meet the estimated expenditures and requisitions; and

1 87 CITY OF SPRUCE GROVE

BYLAW No. C-708-09

2009 PROPERTY TAX BYLAW (Option 2 – 3.9%)

NOW THEREFORE under the authority of the Municipal Government Act, the Council of the City of Spruce Grove, in the Province of Alberta, enacts as follows:

1. That the Chief Administrative Officer is hereby authorized to levy the following rates of taxation on assessment value of all property as shown on the assessment roll of the City of Spruce Grove:

2. This Bylaw shall take effect on the date of the third and final reading.

First Reading

Second Reading

Third Reading

Mayor

General Manager of Corporate Services

2 88 Regular Council Meeting Business Items : 10.c. Date: 04/27/2009 West District Park - Spotters Booth - Araujo

Submitted By: Community & Protective Services Department: Community & Protective

Services

Information Recommendation That administration proceed with the preliminary design of a spotters booth for the West District Park facility at a cost not to exceed $15,000 funded through City Contingency; and

That the construction of a spotters booth not proceed unless there is a substantial financial commitment from the user groups of the West District Park facility. Purpose At its regular meeting held on Tuesday, April 14, 2009 Council directed administration to commence with preliminary investigation of feasiblity, design and construction of a spotters booth for the West District Park Sport Fields. Upon further research and investigation administration presents the following recommendations for Council's review and consideration. Background In the spring of 2005, Council approved a business plan analysis and concept design for West District Park, a 9 hectare parkland site site located off Campsite Road adjacent to the TransAlta Tri Leisure Centre. The park was designed to function as both a major park resource to serve the spontaneous outdoor leisure needs within residential neighborhoods, and to provide a city-wide regional premier sports field venue to host community based house league programs and spectator based football and soccer events. Based on a comprehensive consultation exercise with local sport field users, the following spectator and player infrastructure required to support program demands and parking lot requirements were identified as follows: *A premier standard dimension / artificial turf and lighted football field suited for regional, provincial and national level competition. * A premier quality soccer field suited for regional, provincial and national level competition. * A fully serviced field house containing six(6) change rooms, public service washrooms, field equipment storage, spectator viewing, concession service and a press box. * Spectator bleachers for the premier football (1000 capacity) and soccer (500 capacity). * A major entrance feature to the sports park / field house to display sponsor names and events. * Full landscaping and sport field amenities including goal posts, players benches, curbing, retaining walls, deciduous trees and asphalt trails. * Additional parking including 251 new stalls added to the west end of the existing Trans-Alta Tri-Leisure Centre parking lot and future design for 150 stalls to the southwest corner of the site.

In June of 2008 the facility was officially opened to the community. Overall response from both user and non-user alike has been very positive. During the short period of time that the facility has been open, WDP has been the site for a number high level sport field competitions and sport camps including the Edmonton Eskimos Professional Football Club, the Parkland Panthers of the Alberta Football League, the defending Edmonton High School Football championship team Parkland Predators, as well as various rep. level soccer competitions. The future market potential for additional field use of this calibre is

89 rep. level soccer competitions. The future market potential for additional field use of this calibre is significant.

As a result of the level and quality of play taking place at WDP, football facility users have expressed the need for the installation of a "Spotters Booth" to supplement the excellent amenities of this sport field venue. It has been identified that this system element requirement would enable on-field activities to be monitored, broadcast and scouted from the elevated vantage point that flanks the playing surface.

The addition of a spotters booth would further enhance the City's ability to draw and capitalize on hosting opportunities of elite level sport events at WDP. Organizations such as the Capital District Football League, Alberta Soccer Association and the Alberta Football League have expressed a desire to make long-term utilization commitments to such an amenity if it were to be constructed at WDP.

In addition, the Canadian Colleges Athletic Association and Prairie Junior Football League have also submitted expressions of interest in the West District Park sport fields in terms of regular bookings and rental of these fields. This level of athletic play compliments the present "Tri-Us Sports Tourism Strategy" that identifies the following objectives as a means of maximizing the benefits of sports tourism in the Tri-Region: *Improve the coordination and attraction of sporting and tournament events, *Identify research and data collection necessary to attract tournament and sporting event traffic, and *Develop marketing initiatives to promote the tri-region from a sport tourism perspective. Options In order to ensure that the design stage for the spotters booth is comprehensive, administration recommends that an adequate time period be provided to thoroughly research, consult with stakeholders, and complete the necessary detail design work associated with this construction project. Specifically, it is recommended that Council authorize an expenditure of $15,000 to commission the same architectural firm who conducted the research, architectural, and engineering design work for the WDP facility in 2008. Alternatively, council may wish to direct administration to conduct a competitive RFP process for the design and construction of this project.

For the balance of the 2009 operating season, an interim strategy could potentially be implemented that entails the provision of a temporary scaffolding arrangement to be used as a spotters booth while a more comprehensive review is undertaken to determine the feasibility of a community partnership approach towards the construction of a permanent structure on site. The interim strategy of a scaffolding proposal is attached for Council's review and consideration. There is no city supported funding source identified for the implementation of an interim strategy. It is recommended that user groups of the West District Park facility assume the full cost of an interim strategy should it be implemented at the facility.

SPONSORSHIP OPTION

Representatives from the City's Economic Development office have presented the following comments relative to the sponsorship funding option for the Spotters Booth: * The Spotters Booth must be situated such that it does not obstruct existing sponsor commitments by obstructing views or negating other sponsor (revenue) opportunities. * The Booth itself can be a sponsorship opportunity and subsequently contribute to the cost of designing and constructing an engineered facility. The value of this potential sponsorship opportunity is purely speculative at this point. The present economic downturn may result in it being a difficult sell at this time. Impacts/Consultation

90 Administration would recommend that public consultation take place as part of the preliminary design phase for this project. User group input and feedback is an essential component in terms of feasibility and as lead-up to the final design layout for the spotters booth structure. Accurate cost estimates of the proposed structure can be obtained after the initial design work is undertaken. In addition it is recommended that through the community consultation process it will be determined as to the level of funding commitment that the city is expecting from the football (gridiron) community and/or to determine if any other user group at West District Park wishes to partner on this initiative. Implementation/Communication N/A Core Strategies Building Community Planning for Growth

Fiscal Impact

Financial Considerations: Administration has developed a preliminary budget to design build a basic spotters booth structure. A more accurate cost estimate for the spotters booth project will be obtained and presented to Council after the design work is completed.

*Architectural and Engineering Design - $15,000 *Building Structure - $100,000

Proposed Funding Strategy

Total Project: $115,000

CFEP Eligibility: $57,500 Fund-raising/Sponsorship (Minor/Senior & High School Football): $57,500

Possible funding sources for this project include: 1) Community Facility Enhancement Program (CFEP). 2) City Manager Contingency. 3) Sponsorship. 4) Fund raising.

91 92 Regular Council Meeting Business Items : 10.d. Date: 04/27/2009 East Arena Renaming - "Stu Barnes Arena" - Araujo

Presenter: Jackie Araujo Submitted By: Community & Protective Services Department: Community & Protective Services

Information Recommendation That Saturday September 12th, 2009 be declared "Stu Barnes Day" in the City of Spruce Grove,

And,

That the event schedule and budget of $20,000 from Council Contingency for the renaming of the Spruce Grove Agrena - East Arena to the "Stu Barnes Arena" be approved. Purpose To provide Council with a recommendation relative to the renaming of the Agrena - East Arena to the "Stu Barnes Arena" in recognition of this local ice-hockey athlete. Background Local hockey product Stuart (Stu) Barnes began his hockey career in Spruce Grove at the age of 12, when showing early promise he was chosen to attend the Canadian National Hockey Association camp at the University of Alberta. What followed was an outstanding career at both junior and professional levels that extended over twenty (20) years culminating with his retirement from the Dallas Stars following the 2007/08 National Hockey League season.

His junior career started as a member of the St. Albert Saints in 1986/87. From there he became a major scoring sensation with the Western Hockey League's New Westminster Bruins and Tri-City Americans. in 1989 Stu was drafted 4th overall by the Winnipeg Jets. In December, 1990 he represented Canada at the World Junior Hockey Championships in Helsinki Finland where he and his teammates won a gold medal.

After playing in Winnipeg, Stu went on to play for the Florida Panthers, the Pittsburgh Penguins and the Buffalo Sabres. Some of his professional career highlights include winning the Prince of Wales Trophy in 1996 with Florida and again in 1998 with Buffalo. In the 1997-98 season he scored 30 goals, had 35 assists and earned 65 points, a career high. In 2001, Stuart was named the assistant captain of the Sabres and helped lead the team to win more games than ever in a single season. That same season he won the Punch Imlach Award for his dedication and leadership. He won the same award the next calender year when he was named captain of the team. Over his 16-year career he collected 597 points - including 261 goals and 336 assists. Stu skated in 1,136 games including 116 Stanley Cup playoff games.

Stuart Barnes has been, and continues to be, an outstanding ambassador for Spruce Grove. Stu's integrity, dedication and love for the game are an inspiration to young players in our community. Now as an assistant coach with the Dallas Stars, he continues to be a role model portraying what hard work and determination can accomplish. Options n/a Impacts/Consultation

93 Following initial discussions with Council, administration was directed to pursue a Community Recognition Event focusing primarily on the renaming of the recently renovated East Arena located in the Spruce Grove Agrena. It is recommended that the overall facility name remain that of the "Agrena" with three venue components including the "Spruce Grove Curling Rink", "Grant Fuhr Arena" and proposed "Stu Barnes Arena". In order to commemorate the renaming, the exterior facility sign will be changed to read "Stu Barnes Arena", a glass showcase will be housed in the lobby and will feature personal hockey memorabilia from Stu and a 12' x 20' mural will be affixed to the east wall of the newly named venue. Implementation/Communication It is proposed that a commemorative autographed photo/program be created and subsequently handed out to V.I.P.'s and members of the public attending the event. Special commemorative invitations will also be sent to dignitaries. In addition an advertising campaign will be undertaken in advance of the event inviting members of the community to attend and highlighting the schedule of activities. A tentative schedule for the day is as follows:

4:30 - 5:30pm Private Reception. 5:00pm East Arena is Opened to General Public. 5:30pm Unveiling of Exterior Building Signage. 5:45pm On-Ice Ceremony Featuring Unveiling of Mural. 5:45 on Stu Barnes Arena Open for Viewing. 6:00 - 6:30pm Meet and Mingle with the Public. 6:30 - 6:45pm Media Scrum. 7:00pm Tentative Saints Game Ceremony*

*As an alumni of the Saints hockey club, a special pre-game ceremony involving Stu will be held in conjunction with the Spruce Grove Saints 2009/10 home regular-season opener which, upon league confirmation, is scheduled to be held on Saturday September 12th. Core Strategies Building Community.

Fiscal Impact

Financial Considerations:

Budget

The following event budget is proposed to Council for its review and endorsement:

Mural c/w gift: $9,000 Lobby Case: $1,000 Exterior Building Signage: $2,500 Travel Expenses: $5,000 V.I.P. Reception: $1,000 Advertising & Promotion: $1,000 Equipment Rental: $500

Total: $20,000

94 Council Contingency

The 2009 Council contingency budget is $75,000 of which Council has previously committed $40,000 for the Pinch Me marketing campaign. With the approval to use $20,000 for the Stu Barnes event, the remaining Council contingency will be $15,000.

95 Regular Council Meeting Business Items : 10.e. Date: 04/27/2009 Chamber Gala Awards - Walker

Presenter: Dave Walker Submitted By: Corporate Services Department: Economic Development

Information Recommendation That the City of Spruce Grove establish an award to recognize businesses for their outstanding community spirit in supporting non-profit or voluntary groups that deliver programs, services or initiatives that benefit the community of Spruce Grove. Purpose The purpose of the award is to recognize the contribution made by businesses to corporate philanthropy, volunteerism or other forms of support to non-profit groups that benefit the community. The beneficiaries of this support may include groups involved in minor sports, culture, youth, special needs, economically disadvantaged, education and other worthwhile causes that improve life for the residents of Spruce Grove.

This will be called the "Community Service Business Award" and will be presented by the City at the annual Gala Awards sponsored by the Spruce Grove & District and Stony Plain Chambers of Commerce. The 2009 Gala Awards will be held on October 17th in Spruce Grove. The recipient does not have to be member of the Chamber.

See the attached description of the award including nomination criteria, dates and adjudication process. Background The Chamber of Commerce had approached Spruce Grove, Stony Plain and Parkland County last year about becoming sponsors of the annual Gala event in lieu of the 3 municipalities presenting individual awards. This proposal was accepted and each municipality agreed to a $1,500 annual sponsorship for the 2008 Gala. On this basis, Spruce Grove discontinued its Ambassador of the Year award. Stony Plain, however, had already initiated a new award called "Ambassadors of Action: Sustainable Business Award" that they intended to present at the 2008 Gala but would reassess thereafter.

Th Chamber has now requested the 3 municipalities continue to support the Gala event in 2009 with a $1,500 sponsorship each. They also advise that Stony Plain will continue with its Sustainable Business Award and the Chamber is offering the same opportunity for presenting an individual award to Spruce Grove and Parkland County.

Both Stony Plain and Parkland County have committed to the $1,500 Gala sponsorship in 2009. Parkland County has indicated they will not likely do an individual award (but may look instead at doing something with the Acheson Business Association). The City of Spruce Grove is committed to the $1,500 sponsorship.

See the attached letter from the Spruce Grove & District Chamber of Commerce asking for sponsorship of the 2009 Gala. Options

96 With respect to making an individual award, the options are:

1. Decide not to make an individual award. This would be consistent with the decision made in 2008 to do a general sponsorship in lieu of the Ambassador of the Year Award.

2. Approve the recommended "Community Spirit Business Award" in addition to the general sponsorship.

3. Develop other individual award options such as resurrecting Ambassador of the Year, Sustainable Business or some other category. Whatever the category, it should recognize business as the Gala is a business recognition event. Impacts/Consultation The impacts of participating in the 2009 Gala Awards are as follows:

1. The cost to set up the "Community Spirit Business Award" will be less than $1,000 (Economic & Business Development can fund). The larger issue is the time required to further develop the award criteria, forms, a communications plan and information package, and an adjudication process. This can be done if the approval to go ahead comes soon. The effort and cost required in subsequent years will be much less. Implementation/Communication If the recommendation to establish a "Community Spirit Business Award" is accepted and subsequent to developing the program in detail, a communications plan will be needed to raise awareness of the Award and ensure that potential nominating parties have access to the information they need. The Award also builds on the image we are projecting for Spruce Grove - a community where people make the difference and another reason why we are the "Community of Choice".

The Award helps to demonstrate the City's commitment to building strong relationships with the business community and brings profile and recognition to the many good actions by businesses in Spruce Grove that support worthwhile causes in our community. Core Strategies 1. Building Community - to ensure that Spruce Grove remains a vital, attractive and caring community.

Fiscal Impact

Financial Considerations: 1. Approve a sponsorship for the 2009 Gala Awards (Spruce Grove & District and Stony Plain Chambers of Commerce) in an amount of $1,500. These funds have been budgeted under Economic &Business Development.

2. Approve the "Community Spirit Business Award" to be awarded at the annual Chamber Galas. Estimated cost in 2009 is less than $1,000 and can be funded from the Economic & Business Development budget. Costs is subsequent years will be around $500 annually.

97 98 Regular Council Meeting Information Items : 11.a. Date: 04/27/2009 2012 Alberta Winter Games Bid Committee Meeting Minutes - April 6, 2009 - Araujo

Presenter: Jackie Araujo Submitted By: Community & Protective Services Department: Community & Protective Services

Information Recommendation That the 2012 Alberta Winter Games Bid Committee Meeting Minutes of April 6, 2009 be accepted as information. Purpose n/a Background n/a Options n/a Impacts/Consultation n/a Implementation/Communication n/a Core Strategies n/a

2012 Alberta Winter Games Bid Committee Meeting

Minutes of the 2012 Alberta Winter Games Bid Committee Meeting held on Monday, April 6, 2009 @ 7:00 p.m. in the “Shikaoi Room” at the Town of Stony Plain Municipal Building.

Attendance: Donna Cowan, Chair Kim Neill Ken Van Buul Lonnie Stewardson Ray Frayne Darwin Park Ray Boudreau Ann Lisa Gawenus Vanessa Kenyon, Administrative Support

Adoption of Agenda: Ray Frayne MOVED: That the agenda be adopted as presented. Carried Unanimously

Adoption of Minutes: Ray Boudreau MOVED: That the 2012 Alberta Winter Games Bid Committee minutes from March 31, 2009 be adopted as amended. Carried Unanimously

Committee Updates: Donna Cowan had an excellent meeting with Parkland School Division. They are very enthusiastic and willing to cooperate any way they can. The School Division felt if necessary, they could combine two PD days the third week in February to make the dates work. After discussion the committee felt the best scenario would still be to propose dates of February 9th to 12th. Donna also met with an Evergreen School Board Trustee to initiate contact. As a follow-up to each meeting, a letter was sent to each School Board.

Ray Boudreau MOVED: That the Committee propose February 9th to February 12th, 2012 for the dates of the 2012 Alberta Winter Games. Carried Unanimously

Donna Cowan also spoke with individuals from both the Stony Plain and Spruce Grove Chamber requesting letters of support. Both Executive Directors will take it forward but felt it wouldn’t be a problem. A joint chamber meeting is being held on May 12 @ 12:00 at the Shotz Lounge in the TLC. It will be a great opportunity for the bid committee to make a presentation. The committee will need to work/brainstorm on what to present.

Page 1 100 2012 Alberta Winter Games Bid Committee – Monday, April 6, 2009

The Stony Plain and Spruce Grove Chambers puts out newsletters and e- mails on a regular basis. Unfortunatly the Stony Plain Chamber newsletter will not be coming out again until June, which, is after the bid deadline, but e- mails come out on a regular basis. Ann Lisa will work on combining information to be submitted to the Chambers for inclusion in an upcoming e- mail/newsletter.

Ray Frayne will find out when upcoming meetings of the Acheson Business Association are being held, and coordinate a time to make a brief presentation.

Ann Lisa has spoken with Jackie Araujo from The City of Spruce Grove Community Services. She was supportive in talking to staff and volunteers. Ann Lisa is also working on letters of support from libraries. She has made initial contact with the Chamber for a community events listing. Community Events Listings more then likely are posted on the chamber websites. Municipal websites may also include events and points of interest in the communities. Ann Lisa also noted that part of Culture aspect of the bid would be facilities for these events. Culture will have to coordinate with facilities once a listing of possible venues are obtained and compiled.

The committee discussed various scenarios that could work for entertainment and cultural events for the games. Grant Fuhr Arena, Exhibition Pavilion in Stony Plain, or West District Park in Spruce Grove were all felt to be possibilities to host these events, along with opening and closing ceremonies. Ceremonies were held at Meridian Sports Park for the 1995 Summer Games. Once a suitable venue for these events is selected, logistics such as additional seating, parking, stages, bussing and so on could be worked out. It was also noted that if events are to be held outside, suitable back up plans should be in place.

Lonnie Stewardson is currently creating a list of local events held in area. He will be securing letters of support with an approximate number of rooms from area hotels for accommodations – but felt space most likely would not be an issue in February.

Donna Cowan noted that the School Division will be compiling floor plans, gymnasiums along with sizes, number of classrooms, restrooms and showers available in each school. They have also asked school staff to look at spectator seating and report back what is available. The information compiled will be for each school including the new high school. This will help to determine what is needed and what would be most suited for each school.

Darwin Park will be making contacts in regards to doctors, therapists and medical personnel in the upcoming week.

Darwin also noted an area of growing concern is the environment and hosting large events in an environmental sustainable way. The Committee felt that

Page 2 101 2012 Alberta Winter Games Bid Committee – Monday, April 6, 2009

hosting the games while incorporating environmental friendly initiatives would be great for everyone involved. Not only would it lessen the impact on the environment, but would also serve as an educational tools for all involved. The committee felt that a component dealing with sustainability initiatives should be included in the bid package.

The committee discussed productive ways of reaching the community to provide letters of support for the bid package. Darwin noted that the Community Guide Book prepared by the FCSS is a great resource with many clubs, businesses, organizations and non-profits. A letter could be sent to the individuals listed in the guide book along with reinforcement from committee members with personal contact. The letters are a great way to get momentum started and create awareness in the community. Ray Frayne volunteered to coordinate the letter. He will prepare a draft, circulate to committee members and bring back to the April 16th meeting for approval. Kim Neill will contact Ken Luck with Spruce Grove to see is he is able to facilitate access to the FCSS database with address/contact information.

Ray Boudreau has made some media contact – has not been able to connect with Gord Montgomery yet. The committee discussed the possibility of inviting Gord Montgomery to the April 16th committee meeting where he would have opportunity to get information, conduct interviews and take photos. The committee felt this would be great timing. Ray Boudreau will contact Gord Montgomery to possibly attend and cover the April 16th meeting.

Kim Neill noted that the Trade Fair is coming up on April 17 through 19. Although timelines are tight, the committee discussed ways to create a presence at the trade show. At this point, the committee more then likely would not be able to pull all the materials necessary for a booth, but could possibly create banners, handouts, pins or some type of promotional item to be handed out by exhibitors to create awareness. Ray Frayne will follow up with Graham from the Sign Cellar about creating three banners – one for each municipality – and some type of cost effective promotional item to distribute. Promotional materials could be purchase as part of the $5,000 provided from each municipality to help promote the bid and create a buzz and excitement in the community.

Donna Cowan has made some initial contact for food services but further contact will need to be made in the upcoming week. While there are companies in the area with experience and ability to handle food services, if the bid is successful, food services would have to go to tender ensuring fair opportunity for any catering company.

Ann Lisa felt that an aspect to the games involving healthy food choices for participants and athletes would also be beneficial. The committee felt this was a great initiative and would like to see it included as part of the Food Services portion of the bid.

Page 3 102 2012 Alberta Winter Games Bid Committee – Monday, April 6, 2009

Action Steps: The Committee identified the following action steps to bring forward for the April 16 meeting:

Budget Outline Establish Food Services Contacts Establish Medical Services Contacts Feedback from School Divisions Information to include in Chamber Newsletter Present draft letter to Community Businesses & Associations for committee approval Contact Acheson Business Association for presentation possibilities Prepare and submit biographies to Diane Bozek Promotional Materials for Tradeshow Establish Cultural Contacts (Potter’s Guild, Multicultural Centre, Parkland Ukrainian Dancers, Horizon Stage and Parkland Music Teachers Association) Start considering options and ideas for the tour (what will the day include/incorporate)

Next Meeting: Next meeting on Thursday, April 16, 2009 @ 7:00 in the Town of Stony Plain Municipal Building, Shikaoi Room.

Adjournment: Lonnie Stewardson MOVED: That the meeting be adjourned at 8:02 p.m. Carried Unanimously

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